Explore & Plan 2014TRAINING OF SCHOOL TEST

Supervisors

Canyons School District

Research and Assessment

September 2014

TOPICS Duties of the School Test Supervisor Testing Ethics Pretest Activities During Testing Post-test Activities

the School

Test Supervisor

Check and SECURE test materials. Inventory all supplies. Contact ACT if you need more student booklets. Contact Research and Assessment for other supplies. Develop testing schedule and rooms (work with Administration). Read EXPLORE Test Supervisor’s Manual or PLAN Test

Supervisor’s Manual. Read Room Supervisor’s Manual Develop a process testing students who have special needs. Train Room Supervisors

Background information Testing schedule & Timing each test exactly Test Security—materials and testing process Room set-up Role is to actively proctor students and facilitate test

Organize and return completed test and booklets to ACT for scoring.

Key Responsibilities

Testing Ethics and Test Security

5

Appropriate Testing Practices

In preparation for testing:Appropriate environment is set.Personnel who will administer test must

be trained and employed by the district.All information in the Room Supervisor

Manual is reviewed.Test material is secure at all times.

6

Appropriate Testing Practices

During testing: All students who are eligible for testing are

tested. Information from the Room Supervisor Manual is

followed exactly. Accommodations are provided to eligible

students.

Appropriate Proctoring Includes: The importance of the test. The good faith efforts of all students is not

undermined!

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Unethical Practices

It is unethical for educators to jeopardize the integrity of an assessment or the validity of student responses.

Some examples: Providing students with questions from the test to

review before taking the test. Rewording or clarifying. Allowing students to use unauthorized resources

to find answers, including having materials on wall which provide answers to questions on the test.

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Potential Ethics Violations

Ethical violations are to be reported to the supervisor of the person who may be investigated, the school administrator.

Protocol Follow district policies and procedures. Canyons School District’s procedure is to follow the

steps described in the “Investigation of Violation” described in USOE’s ethics training.

An initial investigation will be conducted at the school level and needs to be well documented (interviews, written statements, etc).

The Research & Assessment director along with the deputy superintendent will review the initial investigation and determine findings and possible next steps.

9

PRETEST ACTIVITIES

Policies and Procedures Standardized Procedures

Room supervisors should not be a relative or guardian of the examinee.

All testing personnel are required to read materials provided by ACT. (Test Supervisor’s Manual or Room Supervisor’s Manual)

Adherence to specified standardized procedures is mandatory.

Test Security EXPLORE/PLAN materials cannot be copied or modified in any

way. Testing personnel MUST protect the security of testing

materials as described in the above noted manuals. Investigations

In cases of suspected or documented irregularities, all testing personnel are obligated to cooperate completely with ACT in a timely manner.

Equal Treatment EXPLORE/PLAN is to be administered in a non-discriminatory

manner in accordance to all applicable laws including the Americans with Disabilities Act.

The Explore/PLAN Components Career and Education Planning (non-cognitive)

Course Taking Interest Inventory Needs Assessment

Objective Assessments (cognitive) English Mathematics Reading Science

Non-cognitive Components (Given BEFORE the Cognitive Section) Student Information Section

Name, Student ID number, Birthdate, Gender, Grade, Race/Ethnicity

Needs Assessment (Students indicate if they need help…) Exploring education, career, and job options Improving writing skills Improving reading speed or comprehension Improving study skills Improving computer skills Improving public speaking skills

Plans and Background Language the student knows best Types of courses planned in high school High school coursework plans in five subject areas Participation in accelerated, honors, and outreach programs Parent’s highest level of education Educational and career plans after high school

UNIACT Interest Inventory Provides regions of the world of work that students may want to

explore

Time Testing by SubjectSESSION EXPLORE PLAN

Non-Cognitive 40-50 min 60-75 min

English 30 min 30 min

Mathematics 30 min 40 min

break 5 min 5 min

Reading 30 min 25 min

Science 30 min 25 min

General Admin 10 min 15 min

140 min 140 min

Explore/PLAN District Testing Window

EXPLORE Window: September 23rd – October 10th Main Window & Makeups

Box and mail EXPLORE materials for scoring to ACT on or before – October 15th

PLAN Window: October 8th – 22nd Main Window & Makeups

Box and mail PLAN materials for scoring to ACT on or before – October 24th

Arrival of Materials

EXPLORE AND PLAN SCHEDULED DELIVERY DATESStudent booklets, Answer sheets, Admin manuals, etc. – should arrive the week of SEPT 8th. We ordered 10% over first week’s enrollment Student pre-id labels – should arrive the week of SEPT 15th.

PRE-ID Labels

ACT only allowed for a sort code of three digits! We therefore could not use course and section.

EXPLORE labels will be sorted by US History you will have it by section (001 to 014 sections) and sorted by student last name.

PLAN labels will be in alphabetical order by school.

Detailed List of Materials

Test Supervisor Manual Room Supervisor Manual - 1 per 20 students Instructions for Completing Your Answer

Folder - 1 per student Answer Folders - 1 per student Return envelopes - preaddressed to ACT for

scoring School Header Sheet Class/Group Headers

Administration Options

One-Day or Multi-Day AdministrationOne-Day: The student non-cognitive components must be administered first, followed by the academic tests.Multi-Day: Do the non-cognitive components before the academic tests.

WE WANT TO CONTINUE TO HAVE INCLUSIVE TESTING

Students with DisabilitiesAccording to the PLAN and EXPLORE Test Supervisor Manual.“Students with physical or learning disabilities who cannot complete the EXPLORE/PLAN tests in the standard time limits, using standard test materials, may be tested under accommodated conditions and/or using accommodated test materials available from ACT.All non-test portions of the EXPLORE/PLAN program can be completed with the assistance of a reader or marker in an untimed setting.

Planning the Testing of Students with Accommodations

Students need an IEP or 504 to be eligible. Administration of accommodated tests should

be, on the day, or as close to the day(s) as possible.

ACT recommends small group administration for students receiving similar accommodations.

Work with Special Ed. Department to develop room schedule. Start the discussions as soon as possible.

Guidelines for Testing ELL Students

We are inclusive in our testing!

We are applying inclusive guidelines for testing ELL student for the EXPLORE and PLAN (Based on state summative testing).

Guidelines for Testing ELL StudentsYears enrolled in a U.S. School

Explore PLAN

Explore PLANExplore

PLAN

Special Circumstances

HOME SCHOOL STUDENTSHome School StudentsHome school students need to be registered for at least one of the core subjects tested by the Explore/Plan to participate. In these few instances the student needs to test on the same schedule as the school.

Communication to ParentsThis is important and needs to occur early.Parents need to be informed about the upcoming

EXPLORE/PLAN tests.Refer to the letter developed by our

Communications DepartmentAdditional methods to communicate the

importance of the EXPLORE/PLAN – Newsletter, Newspaper, Website, Blog, Email, etc.

Selection and Training of Room Supervisors

A room supervisor (test proctor) is needed in each testing room to read directions and to closely monitor students.

If room has over 25 students, an additional person should be assigned to assist the room supervisor

All personnel who assist with testing must be trained and review the Room Supervisor Manual.

Room Supervisors, Continued

A few days before testing all testing personnel should read

the instructions carefully. Do not wait to do this an hour before testing!

you must have a brief training for all room supervisors

Selecting the Testing Room

Pick good rooms - lighting, etc. You know what works best for student testing.

Avoid auditoriums or cafeterias! Lap boards are also strongly discouraged.

As we know, a poor testing environment does affect student performance in many instances.

School Test Supervisor Tasks Prior to Testing

Check ALL materials shipped by ACT. We have ordered 10% overage of first week’s enrollment

Lock up all materials Be an expert of both School Supervisor

Manual and Room Supervisor Manuals Train Room Supervisors (Test Proctor) Schedule and reserve testing rooms

School Test Supervisor Tasks Prior to Testing, continued

Plan seating arrangements Assemble the following student materials in each

test room: Pencil Sharpener, No. 2 Pencils, Supply of

Calculators for the Math Test Place student answer documents and test

booklets in each room Provide roster of students for each room

DURING TESTING

KEY ACTIVITIES Verify testing facilities are ready Distribute test materials Reminders for staff:

Instructions read verbatim Timing of tests At first session, students fill in name and test code Students must get their own test materials back

each day, but they’ll be returned and stored securely between test sessions.

Monitor Rooms Troubleshoot Record any Issue on Testing Irregularity Reports or on the Test

Supervisor’s Comment Form

POST–TEST ACTIVITIES

Check Answer Documents for…

FORM CODE! Make sure it is completed. This will assure test is scored against the correct key.

CLARITY OF MARKING. Verify with Room Supervisor that students answered ovals with dark pencil markings.

Check Answer Documents for Accommodation Codes

1 = Standard print materials with extended time limits (no other assistance)

2 = Large Print test booklet with standard time.

3 = Large Print with extended time. You can mark up to 10

Recording Accommodation CodesThe only status codes you need to worry about are the Special Ed, Accommodation Codes and Home/Hospital (Homebound). Test results will be uploaded into Skyward

VOID Scoring CodeThe Room Supervisor may recommend that some or all of the tests not be scored. This is very rare! E to Void EnglishM to Void MathR to Void Reading S to Void ScienceStudent must be notified!

School Header Sheet

Be sure to follow all directions listed in your School Supervisor Manual.

The codes are critical to the correct scoring of the test!

Packing the Boxes for Return

Follow the directions listed in the school supervisor’s manual for EXPLORE and PLAN.

EMAIL ME WHEN BOXES ARE MAILED FOR SCORING!hal.sanderson@canyonsdistrict.org

ACT Mailing Address for EXPLORE

EXPLORE Scoring Service2727 Scott Blvd. P.O. Box 4026 Iowa City, IA 52243-4026

ACT Mailing Address for PLAN

PLAN Scoring Service 2727 Scott Blvd. P.O. Box 4026 Iowa City, IA 52243-4026