Expiring Lines Update

SACJuly 24, 2013

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Agenda

Current Situation

NBS Final Close Program

Revised YE Schedule

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Current Situation

Last day to cancel FY 2008 awards has changed– Old deadline: September 20– New deadline: August 31– Colleen presented to Executive Officers on July 2

Revised Year End Schedule targeted for release on July 16, 2013

  

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NBS Final CloseProgram Schedule

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Action DateRelease updated reports to community (Status Report of IC Progress and Lines Eligible for Final Close Program)

July 17

All Exceptions due to PPMB July 24

Final Close Execution July 27

Release updated reports (Status Report of IC Progress and List of lines closed by the Program) *All amounts need to be reported to DCIS

July 30

Release updated reports to community (Status Report of IC Progress and Lines Eligible for Final Close Program)

August 13

All Exceptions due to PPMB August 20

Final Close Execution August 24

Release updated reports (Status Report of IC Progress and List of lines closed by the Program) *All amounts need to be reported to DCIS

August 27

FY 2008 Expiring Lines should be closed out by ICs August 31

Final Close Program Execution August 31

Revised YE Schedule

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# Owner FY 2013 YEAR END CLOSE SCHEDULE as of J ULY 16, 2013 Date 1 NBS NBS available for FY 2014 travel activity (stacked for posting in FY 2014) Thu, 1-Aug 2 OFM Last day to send IAA Adjustments Requests to OFM Fri, 30-Aug 3 OALM Last day to cancel FY 2008 awards Sat, 31-Aug 4 OFM Last day to submit CAN changes for activity through August 31 Mon, 2-Sep 5 OFM Last day to process service and supply fund/ management fund charges (including billing files) Fri, 13-Sep 6 OFM Last day to submit invoices to OFM for payment of FY 2008 obligations Fri, 13-Sep 7 OFM Last day to submit obligations requiring OFM input (e.g. background checks, tort claims, etc.) Fri, 13-Sep 8 OFM Civilian (Pay Period 19) and Commissioned Corps payroll and accruals Sun, 15-Sep 9 OALM Last day to use purchase cards for non-emergency purchases (5:00 PM) Fri, 20-Sep 10 OFM Last day to submit September CAN changes* (CAN changes for September activity will be accepted through

10 AM September 30, on an “as needed” basis) Fri, 20-Sep

11 OFM Last day to process and record any IAA Activity (12:00 Noon) Fri, 20-Sep 12 OALM Last day for coordination of contracts which cross multiple Institutes Thu, 26-Sep 13 OALM Last day for internal and non-critical external requisitions (5:00 PM) Fri, 27-Sep 14 OALM Last day to record non-critical contracts in NBS Fri, 27-Sep 15 OFM Last day for Civilian (Pay Period 20) payroll and accruals Sat, 28-Sep 16 OER Last day to release FY 2013 awards, supplements or revisions for additional funds in IMPAC II (6:00 PM) Sat, 28 – Sep 17 OER Only revisions to grants created and released on/ before 28 September can be released. IMPAC II GM system

closed 12:00 Noon. Sun, 29 – Sep

18 NBS Last day to process GovTrip travel activity Sun, 29-Sep 19 OER Last day for IMPAC II & NBS data reconciliation. IMPAC II GM system unavailable for grant awards. Mon, 30-Sep 20 OALM Last day to record critical contracts (12:00 Noon) Mon, 30-Sep 21 OALM Last day to reconcile purchase card account in NBS (12:00 Noon) Mon, 30-Sep 22 OALM Last day for emergency purchase card use and creation of purchase card logs in NBS (12:00 Noon) Mon, 30-Sep 23 NBS System closes (12:00 Noon): users will no longer have access to the NBS or ADB/ CAS Mon, 30-Sep 24 NBS NBS executes processes to clear remaining commitments Tue, 1-Oct 25 nVision nVision reports available to the community for certification Tue, 1-Oct 26 OFM IC certification responses due (No later than 12:00 Noon) Tue, 1-Oct 27 OALM First day for FY 2014 purchase card use with paper logs (emergency and non-emergency) Tue, 1-Oct 28 NBS Load OB & IC FY 2014 Budget Worksheets in NBS Test Environment (OFM available to assist) 8 and 9-Oct 29 NBS Execute Rollover of Multi-year & No Year Funds Distributions Wed, 9-Oct 30 NBS Completion Date for Loading OB High-level budget and IC Budgets in NBS PROD (OFM available to assist) Thu, 10-Oct 31 NBS Completion Date for Loading Central Service Assessments in PROD Thu, 10-Oct 32 CBO/ NBS Decision Point for Combined Business Owners to Begin Processing of Stacked Transactions in NBS 10 and 11-Oct 33 NBS Anticipated NBS available to the NIH community (7:00 AM) Sat, 12-Oct 34 NBS/ OER Anticipated IMPAC II GM system reopens for FY 2014 Grant Awards processing (including prior year revisions);

GMSs will be able to create WIPs before this date; however, no grant awards can be released until this date. TBD

Questions

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