Experiences in Implementing a Statewide Partial Cost Recovery ProgramDarrell DromgooleApril 2013

Rationale For PCREconomic Conditions Flat to declining state, federal, and local appropriationsIncreasing cost of doing businessCompetitive position of faculty and staff

Position Impactsbetween 2010 and 2012

Chart1

372333

604547

808710

Before

After

Category of Positions

No. of positions

Sheet1

BeforeAfter

Specialists372333

Agents604547

All Others808710

17841590

To resize chart data range, drag lower right corner of range.

Guiding Principles PartialCost RecoveryConsistency with agency missionSustain program delivery capacityConsideration of impacts on local supportProgram priorities continue to be driven by strategic planning process

Partial Cost Recovery FeesEducational group methodsMinimum $10 up to 10% per participantOnline courses and Services15% service fee4-H participation fee$25 annual fee per member

How have We Done?

How Have We Done?

ChallengesNaysayerswe have always offered programs free of chargetaxpayers already pay for Extension programsprogram partners will discontinue supportlose program participationclientele wont see the program value4-H youth participation fee wont work

Challenges continued...Fiscal accountabilityCollection and timely processing of fundsCash handling Best Practices financial resources management

Recommendations for Successful ImplementationDont apologize communicate clearly that Extension has valueGet early buy in from agents, specialists and other personnelCommunicate, communicate, communicate to key officials and partners at all levelsInvolve chief financial officer to assist with fiscal processes

Website : http://ExtensionCostRecovery.tamu.edu

Doug Steele DirectorKyle Smith Executive Associate DirectorDarrell Dromgoole Associate Director County ProgramsPete Gibbs Associate Director State ProgramsDonna Alexander Chief Financial Officer

Additional Resources