expectations of citizens jail committee...to escort inmates from basement booking to 2. nd. floor...

ADAMS COUNTYJUSTICE CENTER

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prochaska& associates

Citizens’ Committee - Kick-Off Meeting Phase 2 Preliminary Concept Planning08/28/2019

EXPECTATIONS OF CITIZENS JAIL COMMITTEE

COMMITTEE MEMBER EXPECTATIONS

CITIZENS JAIL COMMITTEE

Will you commit to attending all the meetings?

Will you commit to continuing on the Campaign Committee, should the Board proceed with a Referendum?

Will you bring an open mind to this issue and formulate an opinion based on Adams County’s needs and the facts presented?

Will you agree to endeavor to work with the Committee towards a unanimous recommendation to the County Board of Supervisors?

PHASE 1- NEEDS ASSESSMENT

• To forecast the estimated number of beds needed to serve Adams County’s projected jail populations for 10-20 years

• To evaluate the functional and operational deficiencies of existing Courthouse, Sheriff’s Office and County Jail facility

PURPOSE OF PHASE 1 NEEDS ASSESSMENT

PURPOSE OF THE PHASE 1: NEEDS ASSESSMENT

• To provide an initial project program and associated project budget estimate range

PHASE 2 - SCHEDULE

PROJECT SCHEDULE

PROJECT SCHEDULEowner: legend:

project: K AC - Adams County programmed period for phase

project no.: 191806 E CC - Citizens Committee programmed period for task

date: August 28, 2019 Y PA - Prochaska & Associates presentations/meetings

team: Adams Cty. / Citizens Committee / Prochaska & Assoc.yearmonthtask firmPART 1: AC/CC/

NEEDS ASSESSMENT PA

PART 2: AC/CC/

FACILITY DEVELOPMENT PA

Recruit Citizens Committee AC/CC/

Kick-Off Mtg. & Phase 1 Rev. PA

Develop & Refine AC/CC/ 26Facility Concept #1 PA


Develop & Refine AC/CC/ 28Facility Concept #3 & #4 PA


Develop & Refine AC/CC/ ?Top Ranked Facility Concept PA

Develop Budgets for Options AC/CC/ ?Project Budget & Finance Opts. PA

Present Pre-Final AC/CC/ 24Concept to Citizens Committee PA

Preliminary Review w/Nebraska Dept. of Corrections PA

Present Part 2 Final Concept AC/CC/

to Cty. Board of Supervisors PA

PHASE 3:GO / NO-GO DECISION: AC/CC/

NICKEL TAX or BOND CAMPAIGN: PA 12 3

ADAMS COUNTY, NEBRASKA

2019APL MAY JUN

JUSTICE CENTER - PHASE 2: FACILITY DEVELOPMENT

FEBAUG NOVSEP OCTJUN JUL2020

OCT NOV

90 DAYS

DEC JAN MAR

SPECIAL ELECTION

N. Tax or BOND ELECTION CAMPAIGN

JUL AUG SEP

• TARGET END OF PHASE 2 IS AT END OF JANUARY 2020 FOR MAY 12TH ELECTION

• IF ADDITIONAL TIME IS NEEDED DURING PHASE 2: SUMMER SPECIAL ELECTION?

JAIL VIDEO

BEYOND THE MYTHSThe Jail in Your Community

presented byThe National Institute of Corrections

23 minutes

CURRENT COURTHOUSE FACILITY EVALULATION

CURRENT LAW ENFORCEMENT CENTER FACILITY ISSUES

• JAIL INMATES ARE HIGHLY VISIBLE TO THE PUBLIC AND SURROUNDING RESIDENTIAL NEIGHBORHOOD TO THE NORTH FROM THE 3RD FLOOR

• THE SHERIFF’S OFFICE AND JAIL OCCUPY COURTHOUSE SPACE ON THREE SEPARATE FLOORS

CURRENT LAW CENTER FACILITY ISSUES

• SALLYPORT AND RAMP ARE UNDERSIZED AND STEEP

• NORTH SIDE RAMP ICES-OVER IN THE WINTER

• COURTHOUSE AND JAIL ARE CENTRALLY POSITIONED ON THE SITE MAKING FUTURE ONSITE EXPANSION OPTIONS LIMITED


• BASEMENT SALLYPORT IS A SECURITY CONCERN AS IT IS COMBINED WITH STAFF PARKING AND STORAGE

• JUDGES UTILIZE SAME ELEVATOR AS INMATES AND ESCORTING OFFICERS WHICH IS A CONCERN

• SALLYPORT HAS CONFLICTING USES OF THE SPACE – SPACE SHOULD BE DEDICATED

• STORED ITEMS CREATE CONTRA-BAND SECURITY CONCERNS

• SALLYPORT IS UNDERSIZED FOR STAFF AND INMATE TRANSPORT VEHICLES WITH DAMAGE REGULARLY OCCURRING TO VEHICLES

• MULTIPLE TRANSPORT VEHICLES IN SALLYPORTWILL OBSTRUCT EACH OTHER PATHS


• LACK OF SPACE AS BOOKING, DISPATCH AND MASTER CONTROL STATION SPACE IS COMBINED

• INMATES SHOULD NOT BE IN PROXIMITY TO MASTER CONTROL OR DISPATCH STATIONS

• DIP TRAY, WHILE USEFUL, HAS ALLOWED ARRESTEES TO SPLASH URINE ACROSS BOOKING, DISPATCH AND THE MASTER CONTROL STATION

• HALF-WALL ALLOW INMATES TOKICK BOOKING CELL WINDOWS

• NO SIGHT & SOUND SEPARATION BETWEEN DISPATCH/CONTROL AND ARRESTEES

• ARRESTEES CAN HEAR STAFF CONVERSATIONS THROUGHOUT BOOKING AND CONTROL FROM BOOKING CELLS


• OVERALL LAYOUT OF BOOKING, CONTROL AND DISPATCH IS SOMEWHAT DISJOINTED

• LACKS LINE OF SIGHT FROM BOOKING AND DISPATCH INTO BOOKING CELLS

• OFFICE EQUIPMENT AND BOOKING ITEMS ARE STORED IN POTENTIALLY ACCESSIBLE WORKSTATIONS NOT EASILY MONITORED BY STAFF

• TRANSPORT INMATES, ARRESTEE WAITING AREA IS IN A HALLWAY

• ARRESTEES AND INMATES OF VARYING CLASSIFICATION ARE MIXED OR IN PROXIMITY


• BASEMENT OFFICES, STORAGE AND EVIDENCE STORAGE ARE ALL UNDERSIZED AND LACK DEDICATED SPACES FOR THESE ACTIVITIES

• EVIDENCE EXAMINATION IS WELL ORGANIZED, BUT LACKS LARGER WORK AREAS AND NEEDS MORE DEDICATED STORAGE

• LIMITED OFFICE DESK LOCATION AS THE SHERIFF’S OFFICE IS EXPECTING STAFF INCREASES

• OFFICERS HAVE LIMITED SECURE CASE-WORK STORAGE IN STANDARD FILING CABINETS


• FILES ARE STORED IN THE BASEMENT, WHICH RAISES THE LIKELIHOOD OF MOLD WHICH DETERIORATES THE FILES AND IS A HEALTH RISK TO STAFF

• STAFF LOCKER ROOMS ARE USED FOR STORAGE OF SPECIALIZED JAIL ITEMS AND FOR JANITORIAL ITEMS

• LACK OF FILE STORAGE SPACE CONTRIBUTES TO INABILITY TO NEATLY STORE FILES

• MANY FILES REQUIRE ‘LIFE TIME’ STORAGE STATUS-PREVENTING DISPOSAL


• THE SHERIFF’S OFFICE IS MOSTLY SETUP FOR PRE-COMPUTER BASED WORKFLOWS AND IS OUT OF DATE

• INMATE PERSONAL ITEMS STORAGE IS WELL ORGANIZED BUT IS BEYOND CAPACITY

• STAFF OFFICES ARE OVERWHELMED WITH PAPERWORK, LACK OF STORAGE AND USEABLE WORKSPACES


• ELEVATORS AND STAIRS ARE UTILIZED TO ESCORT INMATES FROM BASEMENT BOOKING TO 2ND FLOOR COURTROOM, 3RD FLOOR JAIL

• SHERIFF’S OFFICE STAFF LOCATED ON 1ST FLOOR

• JAIL KITCHEN IS NEXT TO MASTER CONTROL AND IS NARROW

• COOKS UTILIZE NEWER RESIDENTIAL KITCHEN EQUIPMENT WITH OLDER COMMERCIAL KITCHEN USED FOR STORAGE

• ONCE OFF THE ELEVATOR, INMATES ARE ESCORTED PAST OPEN CONTROL ROOM

• MASTER CONTROL IS VERY NARROW AND SHOULD NOT BE AS ACCESSIBLE TO INMATES


• CONTROL STATION RELIES ON CAMERAS AND HOURLY ROUNDS TO MONITOR INMATES

• NO DIRECT LINE OF SITE BETWEEN CONTROL STAFF AND INMATES

• NO ELECTRONIC LOCKS FOR CELL, REQUIRING STAFF TO UNLOCK CELLS AND INMATES DURING TIMES OF EMERGENCY


• INMATES MUST BE ESCORTED TO VISITATION BY STAFF WHO ARE SEPARATED FROM CONTROL AND BASEMENT BOOKING

• CURRENT FACILITY REQUIRES MORE STAFF PER INMATE AND IS LESS SAFE THAN MODERN FACILITIES

• VISITORS MUST BE ESCORTED INTO VISITATION AND INTO THE SECURE PERIMETER OF THE JAIL

• NON-ADA ACCESSIBLE ELEVATORS

• STAFF SOMETIMES CARRY SICK, INTOXICATED, OR DISABLED INMATES FROM 3RD FLOOR JAIL FOR HOSPITAL RUNS, IF GURNEY DOESN'T FIT ELEVATOR


• 3RD FLOOR STORAGE IS DISJOINTED AS FOOD, KITCHEN ITEMS, RECORDS, INMATE CARE PRODUCTS AND COMMISSARY ITEMS LACK DEDICATED STORAGE

• STORAGE IS OVERWHELMED WITH OLD AND OUTDATED ITEMS INDICATING THE DIFFICULTIES STAFF HAVE WITH THE JAIL BEING LOCATED ON 3RD FLOOR

• STORAGE SPACES ARE SIZEABLE BUT OVERWHELMED WITH ITEMS BROUGHT TO 3RD FLOOR BUT NOT EASILY DISPOSED OF FROM 3RD FLOOR


• LARGE JAIL WINDOWS EXPOSE INMATES TO THE SURROUNDING PUBLIC AND RESIDENTIAL NEIGHBORHOODS

• INMATES COMMUNICATE/EXPOSE THEMSELVES TO FAMILY/ROMANTIC INTERESTS WHO USE THE 2ND

FLOOR LIBRARY TO RECIPROCATE

• ROOF HAS PROVIDED A PLATFORM FOR INMATE ESCAPE WITH LIMITED MONITORING


• INMATES CANNOT BOUNCE BALLS OR MAKE TOO MUCH NOISE AS THEY HAVE INTERRUPTED THE COURTROOM BELOW

• INDOOR INMATE REC. SPACE IS BETTER THAN OUTDOOR SPACE, BUT WITH NO DIRECT SUPERVISION. TOO MANY EXPOSED HVAC AND ELECTRICAL CONDUIT FOR CONTRABAND AND INMATE WELL BEING


• CHAIN-LINK FENCING ITSELF IS A COMMON SOURCE OF MATERIAL TO PRODUCE CONTRABAND OR WEAPONS

• EXPOSED ELECTRICAL CONDUIT AND HVAC DUCTING PROVIDE TOO MANY JOINTS/POCKETS/NOOKS TO HIDE CONTRABAND

• LAUNDRY ROOMS ARE LOCATED DIRECTLY FROM THE EXERCISE ROOM PREVENTING BOTH BEING USED AT ONE TIME SECURELY

• MIX OF COMMERCIAL AND RESIDENTIAL MACHINES: RESIDENTIAL REQUIRING CONSTANT REPLACEMENT OR REPAIR


• NO SECURITY GLASS BETWEEN PUBLIC VESTIBULE AND IMMEDIATELY AVAILABLE STAFF WORK WITH THEIR BACKS TURNED TO THE FRONT DOOR

• COUNTER WORKSTATIONS ARE DIFFICULT TO USE WITHOUT LEGROOM BLOCKED BY FILING CABINETS

• ANY ADDITIONAL SPACE OR ‘NOOK’ USED FOR PAPER AND FILE STORAGE

• OFFICES FOR AN EXPANDING STAFF ARE LIMITED AND IN DEMAND

• MEETING, TRAINING AND INTERVIEW SPACE IS GREATLY UNDERSIZED AND NEEDED BY THE SHERIFF’S OFFICE


• COURTROOMS ARE BOTH IN USEABLE CONDITION DUE TO A MORE RECENT REMODEL IN THE LATE 1990’S

• THE CURRENT JAIL LACKS SECURED INMATE PASSAGE TO THE COURTROOMS.

• THE COUNTY-OWNED BUILDING AND PARKING LOT TO THE NORTH CAN PROVIDE SPACE FOR A POSSIBLE JAIL AND SHERIFF’S OFFICE ADDITION

• THIS WOULD REQUIRE A1-BLOCK STREET CLOSURE


• FURNACES AND CONDENSING UNITS SERVING THE JAIL

• THOUGH NEWER, THEY DON’T PROVIDE THE AIR EXCHANGES REQUIRED BY MODERN CODE

• DUE TO THE SINGLE-ZONE DESIGN, TEMPERATURE CONTROL ISSUES ARE PREVALENT


• THOUGH SECURITY PLUMBING FIXTURES IN THE HOLDING CELLS PERFORM ADEQUATELY, LAW ENFORCEMENT STAFF IS INUNDATED WITH PLUMBING MAINTENANCE AND REPAIR ISSUES IN THE OLD CELL BLOCKS


• 100% SPRINKLER COVERAGE IS ONE OF MANY INVESTMENTS THE COUNTY HAS MADE IN MODERNIZING THE FACILITY

• THOUGH ASBESTOS ABATEMENT HAS OCCURRED IN MANY OCCUPIED SPACES, IT REMAINS IN CHASES, MECHANICAL ROOMS AND IN OTHER NORMALLY UNOCCUPIED AREAS


• NEWER BOILERS WORK TO PROVIDE HOT WATER FOR HEATING IN THE FACILITY

• ON THE OTHER HAND, THIS SUPPLY FAN HAS LARGELY BEEN OPERATING 24/7 SINCE THE COURTHOUSE BUILDING WAS OPENED


• ORIGINAL MAIN ELECTRICAL DISTRIBUTION PANEL HAS BEEN IN OPERATION FOR NEARLY 60 YEARS

• BREAKERS AND OTHER SERVICE PARTS ARE NO LONGER AVAILABLE AND A NUMBER OF CIRCUITS HAVE BEEN LOCKED OUT

• IT WOULD BE PRUDENT DURING AN EXPANSION PROJECT TO BACK FEED THE EXISTING BUILDING FROM A NEW ELECTRICAL SERVICE LOCATED IN THE ADDITION ALLOWING THIS DATED EQUIPMENT TO BE REMOVED

PHASE 2 – SCHEDULE: NEXT STEPS

PROJECT SCHEDULE

PROJECT SCHEDULEowner: legend:

project: K AC - Adams County programmed period for phase

project no.: 191806 E CC - Citizens Committee programmed period for task

date: August 28, 2019 Y PA - Prochaska & Associates presentations/meetings

team: Adams Cty. / Citizens Committee / Prochaska & Assoc.yearmonthtask firmPART 1: AC/CC/

NEEDS ASSESSMENT PA

PART 2: AC/CC/

FACILITY DEVELOPMENT PA

Recruit Citizens Committee AC/CC/

Kick-Off Mtg. & Phase 1 Rev. PA



Develop & Refine AC/CC/ 28Facility Concept #3 & #4 PA


Develop & Refine AC/CC/ ?Top Ranked Facility Concept PA

Develop Budgets for Options AC/CC/ ?Project Budget & Finance Opts. PA

Present Pre-Final AC/CC/ 24Concept to Citizens Committee PA

Preliminary Review w/Nebraska Dept. of Corrections PA

Present Part 2 Final Concept AC/CC/

to Cty. Board of Supervisors PA

PHASE 3:GO / NO-GO DECISION: AC/CC/

NICKEL TAX or BOND CAMPAIGN: PA 12 3

ADAMS COUNTY, NEBRASKA

2019APL MAY JUN

JUSTICE CENTER - PHASE 2: FACILITY DEVELOPMENT

FEBAUG NOVSEP OCTJUN JUL2020

OCT NOV

90 DAYS

DEC JAN MAR

SPECIAL ELECTION

N. Tax or BOND ELECTION CAMPAIGN

JUL AUG SEP

• NEXT MEETING!

• REVIEW PHASE 1 NEEDS ASSESSMENT FORECASTING & EXPLORE OPTION 1

THANK YOU!

Tour ofADAMS COUNTY

SHERIFF’S OFFICE & COUNTY JAIL

expectations of citizens jail committee...to escort inmates from basement booking to 2. nd. floor...

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