exihibitor guide itb china 2019 · planning your trip planning your trip 5 visa if you are a...
TRANSCRIPT
Organizer:Co-Host: Media Partner:
EXIHIBITOR GUIDEITB CHINA 201915 - 17 May 2019 · Shanghai · itb-china.com
21
TABLE OF CONTENTSEDITORIAL
PLANNING YOUR TRIP
PLANNING YOUR BOOTH
01
04
050505
Visa Accommodation Transportation
03EditorialInformationITB China timetable
0709
1010
0909
11
Booth construction and dismantling Official forwarderBilingual hostess service Business centerCatering order service Registration of events Business matching
COMMUNICATION AND MARKETING
12 Press service for exhibitors
PRACTICAL INFORMATION1415 18 20
Contact usAppendix 1: Technical guidelines for raw space construction Appendix 2: Raw space exhibitors move-in notification Imprint
David Axiotis
General Manager ITB China
Dear Exhibitor,
It is my great pleasure to welcome you to ITB China 2019!
We at ITB China believe in bringing the world together. We do so by providing a unique platform offering tailor-made Chinese networking opportunities as well as cutting edge Chinese tourism information.
Now in its third year and full of new opportunities it is my honor to present the Exhibitor Guide of the marketplace for Chinas travel industry to you. Whether you come from China or from abroad this Exhibitor Guide is designed to assist you to find the advice and information that you need to successfully plan, carry out and follow up your participation. Please take your time to explore the following pages to be able to reach your goals in China.
My team and I are looking forward to welcoming you to a busy, energetic and informative event at the Shanghai World Expo and Exhibition Center.
Best regards
43
ITB CHINA TIMETABLEINFORMATION
EVENT DURATION15 -17 May 2019 ITB China
15 -17 May 2019 ITB China Conference
OPENING HOURSDaily 9:30 am - 5:00 pm* (Exhbitors: 8:30am - 5:30pm*)
CONSTRUCTION TIME DISMANTLING TIME13 - 14 May 2019 ( 8:30 am - 10:30 pm) 17 May 2019 ( 5:00 pm - 10:30 pm)
DEADLINESExhibitor Registration 31 December 2018
Co-Exhibitor Registration 28 February 2019
Submission of construction plans 9 April 2019
Exhibitors Badge Registration
April 2019Business Matching Selection Phase
May 2019Appointment Schedule Finalization
1 May 2019
PHASE 1
PHASE 2
PHASE 3
PHASE 4
PHASE 5
PHASE 6PHASE 7 ITB China, 16 - 18 May
PHASE 1 PHASE 5
PHASE 2
PHASE 3
Submission of additional furniture
and electrical installations order
9 April 2019
PHASE 4ITB China has an online Service Center.The Service Center helps you to conveniently book
and order most of the services you need to consider in relation to your participation at ITB
China, such as catering, electricity, water and additional furniture orders for example. All
services in this Exhibitor Guide that can be easily arranged in the Service Center are
marked with this sign You can also use the link http://wapp.itb-china.com to directly
access the service center by logging in with your exhibitor ID and password (Expected in
October 2018).
By scanning this QR Code you can also download the official ITB China
APP which provides you with a lot of important onsite services
(Expected in December 2018). Even before the exhibition you will be
able to conveniently use the APP for example, to fulfill the wish list
selection of the hosted buyers that you want to meet during ITB
China.
9
FROM OCTOBER 2018Define exhibition goalsDevelop basic concept for exhibitionstand size and layoutPrepare timeline and budget (consider costsduring the event such as additional badgesand additional listings)
FROM NOVEMBER 2018Plan and prepare informationmaterials and products to displayPlan advertising material andpromotional activitiesPlan PR plan and media servicesSubmit application for ITB ChinaDeadline: 31.12.
FROM JANUARY 2019RECEIVE: Exhibition space stand proposal, standconfirmation and invoice
Confirm space locationBook advertising space in the ITB ChinaCatalogue, Show Daily and AppPay invoice: Deadline: 21.1.
FROM FEBRUARY 2019 RECEIVE: Exhibitor guide
Plan and order stand construction,equipment, services, personnelRegister Co-Exhibitors, Deadline: 28.2.Plan communication and advertisingPrepare Catalogue entryPlan activities/events at the standand register if applicablePlan transport, arrange forwardingservices if requiredPrepare forms for meeting notesOrder additional exhibitor badgesif necessary
PHASE 7
PHASE 8
PHASE 6
PHASE 8
FROM MARCH 2019Arrange appointments with customers, businessassociates and media at the exhibition standSend out invitations to customer / business associatesOrder printed material and business cardsReserve a press boxOrganize promotional activitiesRequest Visa invitation letter from ITB ChinaRequest Chinese Visa from Chinese authorities
FROM APRIL 2019Business matching open: select your criteria from AprilIndividualize your appointment scheduleOrder additional stand furniture and electricalinstallations: Deadline: 9.4.
PLAN YOUR JOURNEY:Your luggage needs to contain:
Exhibitor badges, hotel confirmation, travel,ticket vouchers, business cards, visa, passport
AT THE STAND:
Delivery of equipment / informationmaterialsTurn in stand construction documents for
examination and approval: Deadline: 9.4.Briefing of exhibition stand personnel
DURING ITB CHINAAccess to exhibition grounds with exhibitor badgefrom 8:30 am, closes at 5:30 pm (visitors from9:30 am to 5:00 pm)
Customer meetings, appointmentsMake trade show visits
Participate in conference, workshops and seminars
AFTER ITB CHINARECEIVE: After-show report
Dismantle exhibition standEvaluate information, offers, press publicityEvaluate trade show objectivesEvaluate budget and costsEvaluate visitor contacts
Prepare mailings and further steps regarding newbusiness contactsUpdate database
15 - 17 May 2019
6
PLANNING YOUR TRIP PLANNING YOUR TRIP
5
VISAIf you are a foreign exhibitor, please go to your local Chinese Embassy or Chinese Consulate to obtaindetailed information on the Chinese visa application as soon as possible as the requirements for visaapplication may very from country to country.
An automatically generated visa invitation letter can be applied online through the ITB China Service Center.Sometimes you might be required to provide an officially authorized invitation in order to receive a Chinesevisa. In this case, please contact us ([email protected]) at least two monthsprior to the exhibition.
ACCOMMODATIONITB China has selected several hotels which will be convenient and comfortable for your visit to ITBChina. By using the link or reservation forms provided in the ITB China Service Center, you will be able toenjoy a special discount price. Don’t hesitate and book your hotels as soon as possible, as May is a peak season for hotels in Shanghai.
TRANSPORTATIONEXCELLENT TRANSPORT CONNECTIONVenue Address : Shanghai World Expo Exhibition and Convention Center (No. 850 Bocheng Road,Pud-ong New Area, Shanghai, China)
Venue Address in Chinese : 上海世博展览馆 中国上海市浦东新区博成路850号
SWEECC is located in the center of Shanghai and near the Huangpu River. It is 40 km away from Pudong International Airport to the east, and 20 km away from Hongqiao Airport to the west. It is near Zhonghua Art Palace, Expo Garden and Mercedes-Benz Cultural Center. You can easily reach it by metro or bus.
Metro: Line 8, China Art Museum Station.
Note: During ITB China, shuttle buses will be provided from the recommended hotels to the ShanghaiWorld Expo Convention Center. The timetable of the shuttles will be available from 1 May 2019 in the ITB China Service Center.
Due to limited car parking availability at the venue, it is highly recommended to use public transportation or the official shuttle service to the venue.
VEHICLE ACCESS TO THE EXHIBITION GROUNDS
Please find below important information about traffic on the exhibition grounds before, during andafter the trade fair. Please note that there are specific regulations regarding entrances, exits andsecurity deposit regulations.
All vehicles need a parking permit presented by the organizer to enter the freight vehicle park.Then, in the parking area, an application for an unloading certificate is necessary and can beapplied for in the accreditation center.
DURING THE SET-UP PHASE (13 - 14 May 2019, 8:30 AM – 10:30 PM)
• Access is only granted against a deposit payment of 370 RMB
• Access for trucks up to 5 tons total weight.
• Access for trucks up to 3.2 meters height.
• Retention time: 1.5 hour, for every exceeded half an hour, 100 RMB will be deducted from thedeposit. After 3 hours, the deposit will not be returned.
FOR THE DURATION OF THE TRADE FAIR (15 - 17 May 2019)
• The access during the trade fair is very limited. We recommend arranging all necessary entriesbefore 15 May
DURING THE DISMANTLING PHASE (17 May 2019)
• Access is only granted against a deposit fee of 370 RMB
• On 17 May the access time is 5:00 pm – 10:30 pm
Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense.
GUEST PARKING
IN THE VENUE
• Enter from Zhoujiadu Road (Gate E1 & E2) to B1 & B2 for parking lot. The price is 8 RMB/h.
NEAR THE VENUE
• The River Mall (No. 339 Zhoujiadu Road)
• No. 1115 Xueye 2nd Road
87
PLANNING YOUR BOOTHPLANNING YOUR BOOTH
BOOTH CONSTRUCTION AND DISMANTLINGAPPOINTED STAND CONSTRUCTOR - SYMA
SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and Macao. SYMA providesone-stop service, from design, project management and implementation – stand production and fabrication to Audio & Video equipment and furniture rental.
Note: SYMA is the appointed ITB China stand construction company to reliably help you with all construc-tion matters. If you have chosen a shell scheme package for your participation your constructions will be mandatorily taken care by SYMA. If you have chosen a raw space option and desire an individual stand construction you are free to choose between appointing SYMA or a vendor of your choice.
Contact: Mrs. Crystal JiangTel：+86 21 6238 8811 (transfer to 136)
Contact: Mrs. Cherry Gong（responsible person of booth construction）Tel：+86 21 6238 8811 (transfer to 112)Email: [email protected]
Email: [email protected]
Note: In order to get the feedback quickly, please send e-mail enquiry to both SYMA contact persons.
APPROVAL OF BOOTH DESIGN
Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit
through the ITB China Service Center. The booth
Booth design
Dimensional drawings
Material description
Fire rating description
Electrical box display location
Contractor business license & electrician license
For any questions regarding booth design approval, please contact SYMA directly.
FURNITURE RENTAL AND WATER / ELECTRICITY ORDER
Through the ITB China Service Center, Exhibitors who would like to order additional exhibitionfurniture, can fill out the online rental form and upload.
Raw Space exhibitors are required to reserve electrical box service. If you would like water on yourbooth, please apply through the ITB China Service Center.
Please note that the ordering deadline is 9 .
FASCIA BOARD INFOExhibitors with a Complete Stand Package will have their company’s name printed on the facia boardin English and Chinese according to the entry in the exhibitor registration. If you intend to show adifferent name on the fascia board and catalogue, please log in and submit the new name in the ITB ChinaRegistration System before 9.
TECHNICAL DETAILSRaw Space exhibitors:
• The maximum construction height limit is 6 meters.
• There shall not be any article hung arbitrarily within the stand. For the hanging points approved, theweight on each point shall not be greater than 150kg, and the unit structure weight shall be less than800kg. The hanging job must be done by professionals from the center.
• The construction area of the first floor (ground floor) of a 2 floors’ booth shall not exceed 200 squaremeters.There has to be at least 2 evacuation stairs. The distance between the two evacuation stairs shallbe no less than 5m. For any booth which is higher than 4.5 meters, the booth design needs to beevaluated by the appointed stand constructor. The appointed stand constructor will provide anevaluation report to the venue, together with the booth design, fire rating description reports,structuralaudit reports.
Please refer to " " for more detailsof specific construction regulations. All exhibitors not using the appointed booth constructor SYMAshould provide Appendix 1 to their contractors to ensure a smooth construction.
Please refer to "Appendix 2: Raw-Space Exhibitors Move-in Notification" for details of buildingconstruction license, vehicle permit and any related move-in and dismantling.
Questions regarding to construction can be adressed to SYMA or ITB China directly. their booth plans for official approval by 9
plan must include the following:
Registration System
109
CATERING ORDER SERVICE
ITB China will prepare a public lunch area for all attendees. However, exhibitors who offer visitors some-thing tasty keep them longer at the stand. For example, you can offer gastronomic specialties of yourregion. You are not allowed to sell food or beverages, however.
In the venue, you can also find the following catering services:
Shaoxing
Restaurant
Lihua Fast
Food
Orange
Coffee
CONTACTSERVICESNAMEPERSON
LOCATIONCONTACT INFOS LANGUAGE
Chinese
business menu,
tea break
Western simple
meal, coffee
and soft drinks
Mr. Liu
Mr. Yu
Mrs. Zhang
+86 13761002374
+86 13916580711
+86 13916580711
Second floor
North wing,
second floor
First floor
Chinese
Chinese
English/
Chinese
Chinese fast
food
OFFICIAL FREIGHT FORWARDER
INTERNATIONAL SHIPPING
Professional venue transportation service will be provided for you by:
PLANNING YOUR BOOTHPLANNING YOUR BOOTH
Schenker Deutschland AG
Contact: Sandra Wickel
Tel: +49 30 301 2995-451
Email: [email protected]
DOMESTIC SHIPPING
Schenker China Ltd.
Contact: Mr. Jing Gao / Mr. Ash Li
Tel: +86 21 28906226
E-mail: [email protected] / [email protected]
*
REGISTRATION OF EVENTSShows, presentations and tours attract press and visitors and create opportunities for informalmeetings. Events can take place between 9:30 am and 5:00 pm on your assigned booth space. Allevents must be registered through the ITB China Service Center until 9 April 2019. Events afteropening hours need to be directly applied to the venue service center (in the middle of 1st floor) as theyinclude an overtime fee.
Orange Coffee as the official caterer, you can contact and order food through ITB China Service Center.
BILINGUAL HOSTESS SERVICE(CHINESE / ENGLISH)As a special benefit, ITB China will provide at least one complimentary bilingual hostess for every booth.If you need a professional translator, you can also order them through the ITB China Service Center.
BUSINESS CENTER: FOR ALL THAT MATTERSYou can find Business Centers at the west side on the first floor (ground floor) (Close to H1-2). They offer photocopying and printing, telephone, internet, computers, scanning, telephonetop-up cards, laptop connections, business cards and stationaries.
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TRADE SHOW PLANNING COMMUNICATION & MARKETING
ITB C S M DIA
PRESS SERVICE FOR EXHIBITORS
As part of your pre-press work for ITB China 2019, you should make sure the daily newspapersand trade press is informed about your participation in this exhibition. Distribute press information totarget groups long before the exhibition. The travel journals are especially interested in earlyinformation on your planned activities at ITB China 2019. The industrial media focus on news fromcompanies and branches of business.
STRATEGIC PLANNING OF YOUR PRESS WORKLate March: Issue press releases
Early April:
• Plan events and conclude PR measures
• Update your media distribution list
• Send out invitations to media, KOLs (press conferences, events at your stand, etc.)
• Make appointments with key journalists for ITB China 2019
• Prepare a press folder and reserve a digital press box
• Make use of all the services available from the ITB China press office
BUSINESS MATCHINGIt is our aim to assist you achieve your best performance and meet buyers that match your businessprofile with the PSA system. To enhance your buyers experience you are welcomed to inviteprospective partners to register as buyers at ITB China.(Buyers registration deadline: March 15, 2019).
How does the Business Matching work?Our Prescheduled Appointment System (PSA) is designed to provide you effective meetings withcustomized buyers during ITB China. You will additionally be able to arrange meetings online inadvance with buyers of your choice to enhance efficiency. Access to your PSA system is possible bythe ITB China Service Center.
Period 1: Online Business Matching Preparation
1) Select the Prescheduled Appointment System (PSA) after logging in to the ITB China ServiceCenter. Mark the buyers that you would like to meet. (Expected in April 2019)
2) The PSA system will do the pairing and arrange appropriate meetings based on preferences ofexhibitors and buyers.
3) Exhibitors receive the match made appointments which then may be fine-tuned. (Expected in May2019).
Period 2: Meet appointed buyers during exhibition
Exhibitors will be provided with schedules before the show, containing date and time of theappointments as well as buyer’s information.
ITB China wishes you success meeting the buyers one by one at your booth.If you have any questions, please contact us. ([email protected])
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COTACT US
Our press team will be happy to help you plan your press activities at ITB China 2019:
Julia Wegener
E-Mail: [email protected]
Olga Kruglova
The experienced ITB China team is at your service. If you have further questions, need additionalinformation or have special needs, please do not hesitate to contact us.
Direct link to the ITB China Team:
/
Ms. Lydia Li
Ms. Estelle Wang
Ms. Gini Zheng
Mr. Christopher MarzahnTel: +49 30 3038 2038
Mr. Exel Fan
CONTACT
COMMUNICATION & MARKETING
Ms. Julia Wegener
Olga Kruglova
Issues related to booth or exhibition organizations
Ms. Yoyo Lu
Ms. Kay Shi
YOUR PRESS CONFERENCE AT ITB CHINAYou can either invite members of the press to your stand or reserve a conference room at ITB China.Please note that the press conference rooms are reserved exclusively for exhibitors and co-exhibitors takingpart at ITB China 2019.
If you are planning a press conference, check with us to ensure that the date and topic will have thehighest possible impact. Your press conference can be arranged within the framework of ITB China 2019and we will be happy to help you with the organization. We can provide assistance on setting up datesand times, arranging suitable space and technical equipment. Please contact us as early as possible regard-ing your plans for final arrangements of a press conference date.
YOUR DIGITAL PRESS BOXES AT ITB CHINA
Make sure you have well-prepared press information packs available for journalists who attend your pressconference or visit your stand. Your press pack should contain general press information about yourcompany as well as your products and services, if possible with good quality photographs. The media arealways particularly interested in a company’s business performance with statistics.
You can also book an online press box via the ITB China Service Center. Your press release will then bepublished on the press release subpage.
E-Mail: [email protected]
Further information: www.itb-china.com/press
phone:+49 (0)30/ 3038 2258
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Appendix 1: Technical Guidelines or Raw Sfpace Construction Appendix 1: Technical Guidelines or Raw Sfpace Construction
OVERALL RULES
INSTALLATION OF ELECTRICAL CIRCUITS AND ELECTRICAL EQUIPMENT
1.vacuation passageway between stands shall not be less than 3m.2. Passageways and evacuation exit are at all times to be kept clear of stacked articles and barriers.3. All stands, exhibits, advertisement signboards and package materials are not allowed to hinder thenormal operation of automatic alarm, fire extinguishing system and equipment within the exhibitionroom.4. Barriers and obstructions within the range of 1.4m around safety entrances and exits, fire hydrantsand pump adapters in the exhibition room are not allowed.5. The stand floor plan must be reviewed by firefighting authority before construction.
CONSTRUCTION OF STAND1. The stand constructor must carry out the construction based on the floor plan as approved by thefirefighting authority. Changes must be applied for in a timely manner.2. Design drawings of all stands constructed on Raw Space must be reviewed and stamped by aprofessional design entity with relevant qualification and the organizer. The center has the right toforbid construction of non-approved constructions within the center. Booth building design drawingsinclude stand design floor plan, stand design structural drawing and stand design image.3. Booth structures must be secure and reliable. Display racks, display boards, panels, carpets, materialsindividual stand construction, and stage building materials must be of incombustible or nonflammablematerial (no less than B1 grade). Combustible materials must undergo fireproof treatment to reachthe required level of fire resistance before being used. Construction and decoration materials must notbe made out of inflammable cystosepiment, elastic fabric, wood-based panel and plastic sheet madeby means of petrochemical engineering without fire-proof treatment.
4. The maximum stand height in the hall is 6m.5. The construction area of the first floor of a 2 floors’ booth shall not exceed 200 square meters.There has to be at least 2 evacuation stairs. The straight-line distance between the two evacuationstairs shall be no less than 5m. For any booth which is higher than 4.5 meters, the booth design needsto be evaluated by the appointed stand constructor. The appointed stand constructor will provide anevaluation report to the venue, together with the booth design, fire rating description reports,structural audit reports.6. When the building area of a fully enclosed stand area is greater than 160㎡and the stand layoutaffects the use of the original automatic firefighting facilities in the exhibition room, an automatic firealarm system and sprinkler system must be installed.7. If the building area of fully enclosed display area or semi-enclosed display area is greater than 120㎡,the number of evacuation doors shall not be less than two, each with a minimum width of 0.9m.8. No combustibles are allowed to be stored on the stand.9. There shall not be any article hung arbitrarily within the stand. For the hanging points approved,the weight on each point shall not be greater than 150kg, and the unit structure weight shall be lessthan 800kg. The hanging job must be done by professionals from the center.10. For machines with large weight in the center, a ground supporting plate must be used before theinstallation.
11. Machinery exhibits such as internal combustion locomotives, automobiles, tractors and variousgasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than10% of the full capacity. For indoor exhibition, no operation and maintenance is allowed, there must beno fuel within the fuel tank and the battery must be disconnected.12. During the setup period of an exhibition, no entity shall occupy firefighting passageways andpublic areas or stack articles within them. After the setup and move-out, all equipment must beremoved; otherwise, corresponding punishment will be imposed. Temporary stacked goods must besecure and not be able to roll or topple over.13. When laying the carpet, only easy removable double faced adhesive tape made of cloth is allowed tobe used. Tape made of sandwich rubber and other materials difficult to be removed is not allowed to beused.14. Open flames and welding within the center are strictly forbidden.15. Painting and spray painting are not allowed within the center.16. It is strictly forbidden to connect water and gas devices directly to pipelines of the center. A valvemust set between the pipeline and water or gas device.17. Any electrical, mechanical and chemical item that is considered as dangerous will be banned.18. It is strictly forbidden to pour waste liquids into sewers and bathroom sinks. Waste liquids must bepoured into sealed containers prepared by the exhibitor.19. It is strictly forbidden to obtain water from the bathroom. All water used for the setup must beobtained from water basins designated by the center.20. All construction staff entering into the center must wear a safety helmet, and a safety belt is neededfor construction work from 2m and above.21. It is strictly forbidden to use a herringbone ladder larger than 3m. A ladder with a locking spreaderbar can be used to ensure safety. Otherwise, the center has the right to refuse the entry.22. During the exhibition, it is strictly forbidden to carry dangerous chemicals, solvents, paints andinflammable and explosive articles into the Center.23. It is strictly forbidden to use pressure equipment in the exhibition room.24. All inflammable and explosive exhibits must be replaced by models.25. Without permission of the center, equipment such as air compressors are not allowed to becarried into the center or to be used during the setup.26. During the whole rental period of the center, the buildings, structures, facilities as well as equipmentand accessories must be kept clean and intact. They are not allowed to be leaned against nor moved oraltered without approval. It is strictly forbidden to punch, use nails or apply glue to any terrace, wallsurface and other parts of the center.27. Entities and persons using the center’s facilities are admonished to strictly observe theabove-mentioned regulations. If any of the center’s buildings, facilities, equipment, and accessories isdamaged or polluted due to irregularities or use of illegal items, the center’s managing party will requirethe infringing party to make corresponding compensation payment.
1.The installation of electrical circuits and electrical equipment can only be performed by personscarrying a valid electrician certificate. All operations must be in line with the relevant electrical code ofthe state. The constructor carries all responsibilities and consequences.2. The electrical distribution box used by a stand must be placed within the cable pipe trench of thecenter or within the stand (cover plate of the trench shall not be opened arbitrarily). A distribution boxis strictly forbidden to be placed at conspicuous places of aisles, passageways and stands. Hiddenelectrical circuits must be protected with metal pipe or fire-retardant PVC pipe. Lighting must beconstructed at a safe distance (at least 0,5m) to combustible materials.3. Electrical circuits must be with branch switches, and when passing through aisles, cables must beprotected with a protection plate.4. It is strictly forbidden to place inflammable articles and water dispenser around a distribution box.5.It is strictly forbidden to employ fixed electricity box facilities of the center arbitrarily.
Shanghai World Expo Exhibition and Convention Center Exhibition Hall 1, Level 1Exhibition AreaMaximum Booth HeightMaximum Booth WeightMaximum Hanging weightFreight Lift Path (H x W)Air-conditioningPower
25,000 sqm6 m3.5 tons/sqm150kg/point; 800kg/unit2 entries 5.4m*6m ; 4 entries 4.2m*4.3mCentral air conditioning6230A
17
6. All electrical circuits’ capacity distribution shall be balanced. Overuse of electricity is strictlyprohibited. All circuits shall be elevated or be laid with effective protection measures, and their loadequipment shall be with good grounding device.7. All electric wires laid shall be with insulating sheath and national safety standards. For joints insulationporcelain and plastic joints must be used, not insulating tape. Except for the light fixture wire coloredthread shall not be used.8. During construction period, all cables and connecting equipment and the temporary electric box mustmeet national safety standards.9. A lighting fixture must be installed at distance of at least 50cm to a combustible article. Ballast oflighting fixtures like fluorescent lamp and high-pressure mercury lamp shall not be installed on acombustible article and inflammable article.10.For installation of enclosed light box, there should be an air vent for sufficient ventilation.11. Important parts of electrical circuit and light box of a wood structure stand must be treated with fireretardant coating of level 3 and above.12. Electrical equipment likely to produce heat and high temperature lamps are not to be used unlessbeing approved by the venue. No combustible and inflammable articles within a range of 1m areallowed around high temperature lamps.13. All outdoor lighting equipment shall be with damp-proof measures.14. It is strictly forbidden to use exposed iodine-tungsten lamp, halogen tungsten lamp or neon lightwithin the center.15. All entities and persons using the center’s facilities shall strictly observe the above procedure, andfor any irregularity, the managing party of the center reserves the right to adopt correspondingmeasures (such as cutting power supply, etc.)
USE OF VEHICLES1. No vehicle is allowed to enter the center without permission.2. The height of any vehicle permitted to enter the center shall not be higher than 4m, and the drivingspeed shall not exceed 5km/hour.3. Forklift operation must be in strict accordance with forklift safe operation rules. A forklift must bedrivenby a person qualified in training and the driving speed shall not exceed 5km/hour. For forkliftsand cranes, the annual inspection report and work permit copy shall be put on records.
OTHERS1. It is strictly forbidden to smoke in the center.2. No cooking is allowed in the center, and external meals are not allowed to be brought into the center.3. Without permission of the Center, all furniture, flowers and plants, facilities and equipment that canbe provided by the Center must not be brought by the exhibitor and the constructor.4. The Center reserves the right of final interpretation to above rules.
Dear Exhibitors, Thank you for your participating at ITB China 2019. Please take note the below notification and forward it to the contractor responsible for your stand construction.Please follow the following steps for move-in at the venue of ITB China during construction period
1. Registration:
On 13 - 14 May 2019 08:30-17:30Pay the deposit at the Appointed Contractor (SYMA) Counter. (Located at the Lobby of Hall 1)
RMB5000/<100sqm, RMB10000/>=100sqmRaw space management fee:30RMB/sqm
(Note: If exhibitors want registrar on 12 May, please go Pass Registration Center in South Square directly)
Collect the constructors badge and vehicle passes at the Pass Registration Center (South Square)
Move in the Exhibition Hall
2. The pass registration center for the contractor badge and vehicle pass is in South Square. (mark in thefollowing route map)The process in detail and documents that need to be submitted please check the links:Authentication: http://180.153.108.138/shexpocenter/ENG/default.aspx*Construction directors of all construction and carrier contractors shall go through real-name authenticationrocedures at Certificate Issuing Center at least prior to exhibition setupConstruction certificate: http://180.153.108.138/shexpocenter/ENG/lcxz1.aspxVehicle certificate: http://180.153.108.138/shexpocenter/ENG/lcxz.aspx
3.The official constructor SYMA will license the goods (furniture and plants) with <Goods Entry Form> and <Booth Rendering>.
4.Please bring and provide QR code, business card and booth confirmation letter to collect exhibitor badges on the registration counter.
5.After the electrical installation of the booth is completed, the exhibitor and the appointed contractor should conduct a self-inspection before electricity is supplied. Electricity will be provided at 11:00 am on 15 May. The venue electrician will inspect and send adjustment notice at 10 am. After the venue electrician inspects and confirms, the electricity power will be started to supply.
6.All exhibitors must strictly observe the fire safety regulations. Construction and decoration materials including carpet must be non-flammable or fire retardant (Fireproof grade B1 or above). Wooden stands and timber surfaces of booth stands must be non-flammable therefore, flammable stretch fabric, stretch fabric and nylon fabrics are strictly rohibited. Wooden structures must be painted with fire retardant coating.
PLEASE NOTE:Individual booth fitting contractors must complete their work according to the listed schedule. Overtime work after 22:30pm may not be permitted, and if permission is sought and granted by the Organizers, the contractor must apply and pay the required overtime charges 3 hours before the overtime work to the venue service center in the middle of 1st floor.- 22:30 pm - Next day 8:30 RMB 2200/1000sqm/hour- Minimum 1-hour charge and minimum 1000sqm as a unit.- The price of late application is raised by 30%.
Schedule Data Time Entrance Activities
Move-in
ExhibitionPeriod
Move-out
13 - 14 May, 2019
15 - 17 May, 2019
17 May, 2019
8:30 - 22:30
9:30 - 17:00
17:00- 22:30
H1-1、H1-8~H1-12
H1-1、H1-2
H1-1、H1-8~H1-12
Building
17:00 Site cleaning17:30 Close
17:00 Power off18:00 Workers allowed
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Appendix 1: Technical Guidelines or Raw Sfpace Construction Appendix2: Raw-Space Exhibitors Move-in Notification
IMPRINT
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附件二：光地参展商进撤展须知
MB Exhibitions (Shanghai) Co., Ltd.4225 Wheelock Square, No.1717 West NanjingRoad, Jingan District, Shanghai, 200040 China
The ITB China Exhibitor Guide is protected by copyright. Exhibitors of ITB China can use the content at no charge.The Exhibitor Guide must not be changed or redesigned nor used for other purposes than the ITB China fair participation.The right of use is not transferrable to a third party.
Tel. +86 (0)21 8028 6040www.itb-china.com • [email protected]
As of: July 2018
7. All constructing workers must wear safety helmets and bring their construction pass.8. All constructors must bring copies of business license and legal person ID, in case of Fire Department check.9. All the raw space booth must have shunt switch and grounding switch. Standard booth and raw space booth couldn’t share one electricity box.10. After dismantling, exhibitors and the appointed contractors must clear all booth items and take them out of the venue, including booth rubbish and construction materials. The contractor can take the deposit at official contractor counter in lobby of Hall 4 after getting the confirmation of venue on raw space inspection. The deposit will be refunded to contractor by cash. The venue staff start inspection at 19:00 pm.11. Venue provides dismantling and cleaning service in North Square’'s garbage cleaning office.'''''''application shall not be later than 1 day before move-out day. Application over the deadline will be in double charge.12.Please refer to appendix 1‘Technical Guidelines for Raw-Stand Construction’ in the exhibitor manual.The Exhibitor and its Self-selected Contractor shall be fully responsible for construction liabilities.13.Please check the following map to arrange the vehicles route:
Appendix2: Raw-Space Exhibitors Move-in Notification
VIP CAR ONLY