exhibitor services manual table of contents€¦ · the orange county convention center. for your...

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Exhibitor Services Manual Table of ContentsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.

Surf Expo Fall 2016Orange County Convention Center - South ConcourseSeptember 8 - 10, 2016

Show Organizer Information and Forms 4

Action Item Checklist 4Exhibitor Information 5Register for Badges 9Security Information 10Key Contacts 11Photo and Sound Guidelines 12Public Relations Opportunities 13Insurance Requirements 15Booth Regulations 16

Standard and Linear Booth Regulations 16

Perimeter Wall Booth Regulations 17

Peninsula Booth Regulations 18

Island Booths Regulations 19

Hanging Sign Regulations 20Rules and Regulations 21

GES Information and Order Forms 27

Show Information 28Show Information 28

General Information 30

Tips for New Exhibitors 31

Required Forms 33Payment and Credit Card Charge Authorization 33

Domestic Third Party Billing Request 34

International 3rd Party Billing Request 35

Booth Furnishings 36Carpet Brochure 36

Carpet Order Form 37

Carpet Package Order Form 38

Standard Furniture Brochure 39

Furniture & Accessories Order Form 41

Furniture Package Order Form 44

Specialty Furniture Brochure 45

Specialty Furniture Order Form 54

Convenience Package Order Form 60

GEM Exhibit System 10' x 10' 62

GEM Exhibit System 10' x 20' 63

Standard Exhibit Systems Brochure 64

Wirewall, Grid Panel and Slat Wall Order Form 65

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Digital File Preparation 66

Graphics & Signage Order Form 68

Standard Graphics Brochure 69

Shipping, Drayage and Material Handling 70Material Handling/Drayage Information 70

GES Transportation Plus 73

Material Handling/Drayage Order Form 74

Advance Shipping Labels 76

Direct Shipping Labels 77

Pre-Printed Bill of Lading (BOL) / Outbound Labels Request 78

Freight Service Questionnaire 79

Marshaling Yard & Direct Deliveries Information 80

Showsite Storage Order Form 81

Cartload Service Order Form 83

POV Instructions 84

Vehicle Placement Order Form 85

Labor and Equipment 86Labor Information and Regulations 86

Installation and Dismantling Order Form 87

Forklift Order Form 89

Cleaning and Porter Service Order Form 91

Exhibitor Appointed Contractors (EACs) and Third Parties 92Notice of Intent to Use EAC and Policies and Procedures 92

Agreement and Rules and Regulations between GES and EAC 93

Certificate of Liability Insurance Sample 95

Regulations and Guidelines 95Show Site Work Rules 95

Stop. Think. Safety. 96

Operation of All Mechanical Lifts 97

GES Payment Policy 98

GES Terms and Conditions of Contract 99

Additional Service Order Forms 102

Audio Visual 103Lead Retrieval 106Internet and Telephone 108Insurance 113Model and Talent 114Plant and Floral 116Catering 118Orange County Convention Center Services 119

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Ordering Information 119

Method of Payment 120

Electrical Service 121

Aerial Lighting, Plumbing, Gases and Cable TV 123

Rigging/Hanging Sign 124

Service Placement Diagram 126

Balloons and Other Lighter-Than-Air Objects Agreement 127

Exhibitor Conditions 128

Electrical Receptacle and Connection Plugs 130

Aerial Rigging Conditions 131

Fire Marshall Regulations 132

Index 136

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Take action, be organized and save your company money! Use this checklist as your guideline for important deadline dates for the show. Be sure to meet the discount deadlines as these can save you up to 50% over onsite prices. Additional services not listed below can be found within this Service Manual. Please keep copies of all forms and bring with you on-site at the show.

Complete Due Date Order Form Location: Return To

□ ASAP Hotel Reservations Rooming List Deadline Website Electronic Submit

□ Prior to Move-in Upload Required Certificate of Insurance Website Electronic Submit

□ Prior to Move-In Exhibitor Insurance for Purchase Website Click Here to Purchase

□ Prior to Show Exhibitor Badge Registration Website Electronic Submit

□ July 13/July 28 Lead Retrieval Order tiered discount deadlines Website Experient

Fax: 301/694-3286

□ August 7 EAC Installation & Dismantling Form Website Electronic Submit

□ August 8 Hanging Sign Approval Form Website Electronic Submit

□ ASAP Food & Beverage Booth Catering Vendor Order Form Tab

Centerplate Tel: 800/345-9898

□ August 11

Electrical Services Form OCCC Order Form Tab

Orange County Convention Center

Fax: 407/685-9884

□ August 11

OCCC Hanging Sign/Truss Order Forms OCCC Order Form Tab


Fax: 407/685-9884

□ August 11 Internet/Telephone Services Discount Deadline Vendor Order Form Tab

Smart City Fax: 702/ 943-6001

□ August 22 GES Carpet and Furniture Order Forms GES Order Form Tab

GES

□ August 22 GES Graphics & Signage Order Form GES Order Form Tab

GES

□ August 22 GES Exhibit Installation & Dismantling Order Form GES Order Form Tab

GES

□ August 22 Booth Cleaning Services GES Order Form Tab

GES

□ Prior to Show Vicki Foley Talent & Models Website Foley Agency

Tel: 386/676-2223

□ Prior to Show Plant Rental Vendor Order Form Tab

TLC

Tel: 770/507-6777

Action Item Checklist

September 8-10, 2016 ● Orange County Convention Center, Orlando, FL – South Hall

http://www.surfexpo.com/hotel_travel/hotel-information/

http://s15.a2zinc.net/clients/emeraldexpo/surfexposummer2016/Public/e_exhibitorconsole.aspx

https://www.totaleventinsurance.com/app/Customer/ExhibitorAnnual.aspx?eid=JvCQJt1QH40$

http://www.surfexpo.com/exhibitors/exhibitors-resources/



EXHIBITOR MOVE-IN

Tuesday, September 6 8:00 am to 6:00 pm Wednesday, September 7 8:00 am to 6:00 pm Dock and POV doors will be closed at 6pm. The Hall will remain open for set up for exhibitors already in the building until 8:00 pm SHOW DAYS & HOURS

Thursday, September 8 9:00 am to 6:00 pm Friday, September 9 9:00 am to 6:00 pm Saturday, September 10 9:00 am to 4:00 pm EXHIBITOR MOVE-OUT – Booths 100-3600

Saturday, September 10 4:01pm to 10:00 pm Sunday, September 11 8:00am to 6:00pm Monday, September 12 8:00 am to Noon EXHIBITOR MOVE-OUT – Booths 3700-6000

Saturday, September 10 4:01pm to 10:00pm Sunday, September 11 8:00am to 6:00pm

BADGE REQUESTS Surf Expo Show Management strictly enforces and monitors the number of exhibitor badges per 10 x 10 booth. Each exhibiting company is allotted seven (7) badges per 10x10. For more information, please see the Exhibitor Badge Registration page within this manual or on our website. BOOTH OCCUPANCY Your booth must be staffed and open for business during regular show hours. You may not dismantle your booth prior to show close. Failure to adhere to these rules may result in a fine and/or losing priority status in future Emerald Expositions trade shows. BOOTH REGULATIONS Exhibitors must follow the Standard Exhibit, Island and Peninsula booth regulations as described within this manual. BUSINESS CENTER A business center offering faxing, copying and light shipping is located within the Orange County Convention Center. For more information call 407/363-2832. CAMERA AND VIDEO EQUIPMENT The use of cameras or video equipment during show hours is strictly prohibited with the exception of authorized press. Exhibitors may take pictures of their booth only prior to show opening.

CHILDREN Absolutely no one under the age of 16, will be allowed on the show floor with the exception of pre-registered child/junior models, buyers and team riders. Exceptions are made for breastfeeding infants under 1 year old, accompanying the mother. Absolutely NO STROLLERS are allowed on the show floor. NO EXCEPTIONS. Badge requests for working minor staff (under the age of 16) must be submitted by application form no later than Monday, August 29, 2016. Forms are not accepted online. Badges for minors will not be authorized on site or after the deadline. Please advise all employees, including reps, that there will be no exceptions. Anyone under age 21 wearing a badge printed with an incorrect age will be stopped by security and the badge will be confiscated. The underage attendee and the related exhibitor will be subject to immediate removal from the show. No badges for anyone under age 16 will be authorized onsite. CLEAN FLOOR POLICY Empty cartons and cases must be removed from your booth. Cartons may not be stored behind curtains or in your booth. GES will provide “Empty Crate” stickers to affix to boxes, cases and crates. GES will store and return them to your booth at show closing. Please refer to the GES vendor forms for specific times and dates. COPYRIGHTS Exhibitors shall obey copyrights and assume full and sole liability and responsibility for the use of copyrighted materials at the show. Exhibitors must obtain any and all necessary licenses and approvals from copyright owners and pay all required royalties and fees. DEMONSTRATIONS Demonstrations must take place within the assigned exhibit space. Demonstrations may not directly or indirectly prevent the normal flow of foot traffic through aisles or common space, nor inhibit the ability of neighboring exhibitors to conduct business. Demonstrations must have the proper protection to prevent injuries to spectators. EARLY EXHIBITOR/BUYER APPOINTMENTS Exhibitors may escort their buyers on to the show floor one hour prior to show opening. Exhibitors must meet their appointments at the main registration area and escort them to their booth. ELECTRICAL All electrical must be ordered through the Orange County Convention Center. Electrical is programmed for the amount of power you ordered. If an exhibitor is plugged into an unauthorized electrical outlet they will be disconnected and required to pay for electric used.

Exhibitor Information


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EXHIBIT HALL The Orange County Convention Center - South Concourse is located at: 9899 International Drive, Orlando, FL 32819. EXHIBIT SPACE CONTRACTS AND COMPANY LISTINGS It is the sole responsibility of the exhibitor to submit a completed exhibit space contract and to provide Surf Expo with current company information (i.e. correct spelling of company name, additional listings, address, contact, etc.). FOOD & BEVERAGE SERVICE Centerplate is the exclusive food and beverage purveyor in the Orange County Convention Center. For your booth catering needs please contact them at 407/685-5562 or visit www.occc.net Alcoholic beverages served during the show MUST be purchased through Centerplate, the Orange County Convention Center’s exclusive food and beverage provider. All other alcoholic beverages are strictly prohibited. No alcoholic beverages may be served before 4:45 pm and no alcoholic beverages may be served to anyone under age 21. Surf Expo is not responsible for verifying ages shown on show badges; that is the responsibility of Centerplate, the OCCC’s exclusive food and beverage provider and exhibitors. Ages should be verified by checking a valid form of legal identification (other than a show badge). If an exhibitor is found distributing alcohol not purchased through Centerplate, the OCCC’s exclusive food and beverage provider, serving alcoholic beverages before 4:45 pm, or found serving alcohol to anyone under age 21, the alcoholic beverages will be confiscated, and the exhibitor will be subject to immediate removal from the show. If it is found that an exhibitor has made alcohol available to anyone under age 21, law enforcement authorities may also be summoned. FREIGHT HOLDS Surf Expo and GES reserve the right to hold freight for ANY outstanding balance owed including; booth, electrical, freight, storage fees, etc. Freight will be released when the outstanding balance is paid. FREIGHT SHIPPING ADDRESSES Advance Warehouse – Thursday, August 4 - Monday, August 29, 2016: Surf Expo Exhibiting Company Name and Booth # C/O GES 7945 Mandarin Drive Orlando, FL 32819

Direct Shipments to Show Site Tuesday, September 6, 2016 8:00 AM - 6:00 PM Wednesday, September 7, 2016 8:00 AM - 6:00 PM Surf Expo Exhibiting Company Name and Booth # Orange County Convention Center - South Concourse C/O GES 9899 International Drive Orlando, FL 32819 HANGING HEIGHT/AIRBORNE OBJECTS There are revised restrictions involving banner size and height. Refer to Hanging Signs and Exhibit Wall restrictions within this Manual. HOTEL AND TRAVEL Book your hotels through Surf Expo’s official housing agency, On Peak (formerly Travel Planners). Visit our website or call 855/742-9170 or 212/532-1660. INFLATABLES AND BALLOONS Inflatables must be anchored and exhibitors must have prior written approval by Show Management. Any cost incurred for removal of lost inflatables will be the responsibility of the exhibitor. All exhibitors using lighter than air objects must submit required paperwork, located in the vendor forms tab, to the Orange County Convention Center. INSTALLATION/DISMANTLING BY INDEPENDENT CONTRACTOR If you choose to employ an outside display house and/or outside contractor other than GES, the Official Service Contractor, the outside contractor must provide proof of insurance. It is important that all exhibitors using outside contractors complete the EAC form within this manual. Failure to notify Show Management may delay booth installation. INSURANCE Surf Expo does not provide any type of insurance coverage for the property and/or personnel of exhibiting companies (see exhibit space contract back). Exhibitors must maintain insurance that meets the requirements outlined in this manual and on your booth space contract. Exhibiting companies must provide proof of coverage from their own provider. Click here to electronically upload your certificate of insurance. As an option, coverage may be purchased through Marsh/Total Event Services by clicking here.



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http://www.occc.net/





LABOR Florida is a right-to-work state. Exhibitors are permitted to use their own full-time company employees to install and dismantle their booths, however; workmen’s compensation insurance must be in full force and effect for all such persons used by the exhibitor. Labor is available through GES. LATE SET-UP To stay in the building after noted move-in hour’s exhibitors must remain in their designated booth space. In and out access to the building is not permitted without prior approval. Exhibitors are required to hire security after 8:00 pm during move in days. LIGHT PROJECTION The projection of light or laser in any form onto any part of the Building or other exhibits must be preapproved by Show Management. MARSHALING YARD The marshaling yard is a staging area for trucks holding exhibitor’s freight until space is available for unloading at the convention center. It is located at 7945 Mandarin Drive Orlando, FL 32819. Contact GES at 800/475-2098 for hours and directions. MODELS AND BOOTH STAFF Models are not allowed to display merchandise or hand out merchandise outside the exhibitor’s assigned booth. This will be strictly enforced. Do not hire any models with the intent to hand out any sales materials or product outside of your booth space. Cover-ups (over swimsuits and under garments) must be worn when outside the booth or away from the booth. All dressing rooms must be fully covered. Booth staff must not promote their product or otherwise solicit outside of or away from the contracted exhibit space. An exhibitor found to have violated this rule is subject to a $250.00 fine per occurrence, payable to Surf Expo. PRIVATELY OWNED VEHICLE - POV Exhibitors may hand carry their merchandise from their personally owned vehicle (a privately owned vehicle i.e. car, van or SUV) in the designated areas. ONLY hand carrying or two wheel dollies will be allowed to bring merchandise from your POV to your booth. Unloading requires one person to remain with the vehicle at ALL times. Product must be unloaded within 30 minutes and the vehicle must then be moved.

PRODUCT GIVE AWAYS If you intend to give away promotional items or products you must present a property removal bar code to each attendee. Attendees without property removal bar codes will not be allowed to remove product from the show floor. These bar codes may be picked up at registration. PRODUCT RELEASE & REMOVAL Product may not be removed from the show floor prior to show close. Exhibitors who wish to remove any merchandise from the Orange County Convention Center after exhibit hours must have Show Management approval. PROMOTIONAL DISTRIBUTION Distribution of any printed materials, samples or other articles shall be restricted to the confines of the exhibitor’s own exhibit space. Signs or advertising devices shall not be displayed outside of each exhibitor’s own space. If you have any questions relating to this subject or would like information on outside advertising, please contact Show Management. REGISTRATION To register for exhibitor badges click here. Badges must be worn at all times while at the show. BADGES WILL NOT BE MAILED. Register online and you will receive a confirmation email. Print and bring the confirmation to show site or we can scan the confirmation from your smartphone. Your badge will then be printed and handed to you onsite. SECURITY Surf Expo Show Management makes every effort to provide protection for exhibitors’ merchandise and displays. Show Management will provide perimeter guard service on a 24-hour basis to include move-in, show days and move-out. While Show Management will implement security measures to safeguard your property, neither Show Management, Orange County Convention Center, security contractor, drayage contractor, decorator, nor any of their officers, agents or employees assumes any responsibility for such property, loss or theft. To order additional booth security, such as an overnight security guard, see the Security Form in the vendor section of this manual. SHARING OF EXHIBIT SPACE Exhibitors may not share booth space with another non-contracted or unauthorized manufacturer or distributor.



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SHUTTLES Shuttles are available to and from designated hotels at the following times: September 7: 11:30 am to 5:30 pm (Demo Day at OWC) September 8: 7:30 am to 11:30 and 3:30 to 7:00 pm September 9: 7:30 am to 11:30 pm and 3:30 pm to 7:00 pm September 10: 7:30 am to 11:30 pm and 1:30 pm to 5:00 pm For more shuttle information visit the hotel portion of the Surf Expo website. SIGN REQUIREMENTS For all booth configurations that are less than 400 square feet signage, props and display materials may not exceed an overall height of 8 feet. All signage from the ground up cannot exceed 8 feet. All signage must be one-side facing inward towards the booth and have a finished solid color backside. For more information, please refer to the Display Rules and Regulations page within this service manual. SMOKING Smoking is strictly prohibited in the exhibit hall, lobbies and meeting rooms during move-in, move-out and all show days. SOUND Exhibitors must regulate the level of sound in their booths so as not to inhibit the ability of neighboring exhibitors. Exhibitors may use sound equipment in their booths so long as the noise level does not exceed 85dB or disrupt the activities of the neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than the aisle or any adjacent booth. Surf Expo reserves the right to restrict sounds from any source that interferes with activities in neighboring booths. A maximum of 85dB will be maintained on the show floor at all times. Exhibitors may not exceed a maximum sound level of 85dB measured at a distance of ten (10) feet from the source. If an exhibitor exceeds an acceptable sound level and Surf Expo’s request to lower said sound level goes unheeded, Surf Expo has the option to disconnect the electrical power to the booth. All fees to be incurred by reinstating the electrical power will be the responsibility of the exhibitor in violation. Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect fees on behalf of composers and publishers of music. Bands are prohibited on the show floor.

STICKERS Any exhibitor placing stickers on Surf Expo signage or the Orange County Convention Center property will be charged accordingly for the defacement of the property. Any stickers found outside the exhibitor’s booth placed upon the property of the Orange County Convention Center, Surf Expo, another exhibitors’ booth, or any public property is subject to a $500.00 fine per occurrence, payable to Surf Expo. The law in the State of Florida regarding damaging personal property belonging to another: 806.13 Criminal mischief; penalties In summary, (1)(a) A person commits the offense of criminal mischief if he or she willfully and maliciously injures or damages by any means any real or personal property belonging to another, including, but not limited to, the placement of graffiti thereon or other acts of vandalism thereto. (b)1. If the damage to such property is $200 or less, it is a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083. STORAGE � Storing of any crates, cartons, boxes or other show

materials within your booth is strictly prohibited. Violators of fire codes are subject to fines and confiscation of materials.

� Empty crates, cartons and boxes must be removed from the exhibitor’s booth. Empty containers will be picked up by GES. GES will return all “empties” at the conclusion of the Show. Exhibitors may obtain labels marked “EMPTY STORAGE” at the GES Service Desk and should affix them to each empty crate, carton and box. Please be certain to mark your exhibit booth number on each label.

� Exhibitors are cautioned not to leave any merchandise in boxes being stored with “EMPTY STORAGE” labels.

� Any excess samples may be stored during the Show in “Overnight Storage Areas” at the Exhibitor’s risk. For more information call GES at 800/475-2098.

TELEPHONE & INTERNET SERVICES Please note that telephone and internet are not included with your booth package. If you require these services please refer to the Smart City order form in the Vendor Order Forms tab. USE OF AISLES AND COMMON AREAS The distribution of samples, printed materials and any promotional material is restricted to within the exhibitor’s booth only. Models must remain within the booth space at all times. Advertising materials may be handed out within the booth space only. Strolling entertainment or moving advertisements outside of the exhibit space is strictly prohibited.



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http://www.surfexpo.com/hotel_travel/shuttle-bus-schedule/

http://www.surfexpo.com/hotel_travel/shuttle-bus-schedule/

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0800-0899/0806/Sections/0806.13.html

Badges for Surf Expo are not mailed prior to the show. Each registrant will receive an email confirmation with a bar code. Prior to attending the show, registrants need to print the confirmation, and bring it with them to Orlando. Upon entering the registration area at the Orange County Convention Center, agents at the registration counters will quickly scan your confirmation, check your I.D., and hand you your badge. We will also be able to scan the document on your Smartphone; however, we strongly recommend you print your confirmation email with barcode BEFORE leaving for the show to help expedite the process. To Pre-Register for your staff badges please visit the Surf Expo website or follow instructions included in your booth confirmation email.

ONSITE REGISTRATION HOURS:

Tuesday, September 6 9:00 am to 6:00 pm Wednesday, September 7 8:00 am to 7:00 pm *Thursday, September 8 7:00 am to 6:00 pm *Friday, September 9 8:00 am to 6:00 pm *Saturday, September 10 8:00 am to 3:00 pm

*Show Day BADGE ALLOTMENTS:

Each exhibiting company will be allotted seven (7) badges per 10x10 booth. Additional badges are available for purchase online through exhibitor registration.

REGISTRATION QUESTIONS? CALL 866-221-7934

Register for Badges


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Surf Expo Show Management makes every effort to provide protection for exhibitors’ merchandise and displays. Show Management will provide perimeter guard service on a 24-hour basis to include move-in, show days and move-out. While Show Management will implement security measures to safeguard your property, neither Show Management, the Orange County Convention Center, security contractor, drayage contractor, decorator, nor any of their officers, agents or employees assumes any responsibility for such property, loss or theft. TIPS TO HELP PROTECT YOUR PRODUCT � Monitor your booth when your product is being delivered. � Hire a security guard to watch your booth overnight. For more information please see Security Form in the Vendor

Section of this Manual. � Perform an inventory after your product has been delivered, and note any damages or missing items. � Do not list the contents on the outside of your shipping crates/boxes. Use a code to indicate contents. � After show hours cover your displays with a tarp or other solid material to discourage potential theft. � Do not leave valuable exhibit materials or proprietary information under tables or behind displays when the show

is closed or your booth is unattended. � Always staff your booth during show hours. � Staff your booth until your product and/or the floor is cleared during move-out. � Once the show has closed, pack as quickly as possible and do not leave your display unattended.

Product may not leave the exhibit floor during move-in or show days without property removal bar codes. The property removal bar codes are distributed from the registration desk(s) and must be distributed by the exhibiting company with the product.

Security Information


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Audio/Visual PRG Tel: 800/525-8977 Fax: 407/855-8059 [email protected] www.prg.com Booth Cleaning GES Tel: 800/475-2098 www.ges.com Buyer Lead Retrieval Experient Jessica Quinteiro Tel: 888.889.4674 [email protected] Carpet GES Tel: 800/475-2098 www.ges.com Catering/Food & Beverage Centerplate Tel: 800/345-9898 Fax: 407/685-9884 www.occc.net

Electrical/Lighting Orange County Convention Center Tel: 800/345-9898 Fax: 407/685-9884 www.occc.net Exhibitor Services, Rental, Labor GES Tel: 800/475-2098 www.ges.com Freight and Shipping GES Tel: 800/475-2098 www.ges.com Hotel/Housing Reservations OnPeak Tel: 855/742-9170 Tel: 212/532-1660 Surfexpo.com Insurance for Purchase Marsh/Total Event Insurance [email protected] Tel: (781) 994-6000

Models/Talent Agency Foley Tel: 386/676-2223 www.foleymodelingagency.com Plant Rental TLC Tel: 770/507-6777 Fax: 770/474-4676 [email protected] www.tlc-florist.com Orange County Convention Center Tel: 800/345-9845 Fax: 407/685-9884 www.occc.net Surf Expo/ Emerald Expositions Atlanta Office 1145 Sanctuary Pkwy., Ste. 355 Alpharetta, GA 30009 Tel: 678/781-7900 Fax: 678/781-7906 www.surfexpo.com

Resort/Souvenir/Coastal Gift - JR Rosenberg – 678/781-7919 – [email protected]

Lifestyle/Swim/Boutique - Nikki Houston-Duroe – 678/781-7953 – [email protected] Canoe/Kayak/Skate/SUP/Wake/Wind - Doog Becker – 678/781-7958 – [email protected]

Surf – Rod Tomlinson – 949/294-8399 – [email protected]

Sandra LaFrance

Operations Manager Tel: 786/863-0040

[email protected]

Marianna Miller Operations Coordinator

Tel: 770/291-5421 [email protected]

Jill Knowles

Senior Marketing Manager Tel: 678-781-7976

[email protected]

Armond Lewis Accounts Receivable Tel: 770/291-5498

[email protected]

*Click here for a full list of the Surf Expo tradeshow staff

Key Contacts


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mailto:[email protected]

http://www.prg.com/

http://www.ges.com/


http://www.ges.com/



http://www.ges.com/

http://www.ges.com/



http://www.foleymodelingagency.com/


http://www.tlc-florist.com/


http://www.surfexpo.com/









http://www.surfexpo.com/contact-us/


Exhibitors may take pictures of their booth prior to show opening and after show closing, only. The use of cameras or video equipment during show hours is strictly prohibited with the exception of authorized press. Please note that unauthorized photos will be confiscated, along with the device. The violator’s badge will be pulled and they will be prevented from attending future Surf Expo shows.

Respect your neighbors!!

During show hours, noise levels of any kind must not inhibit the ability of neighboring exhibitors to do business. Speakers must be turned inward toward your booth. Show Management reserves the right to determine if noise levels are excessive and may, at their discretion, remove the source of noise. In an effort to maintain a productive environment on the show floor, the following are not allowed in your booth space without prior written approval from Surf Expo Show Management: Live bands, acoustic jams, spinning, MCs and loud speaker music (85 dB). If you are hosting an event with music or loud noise, let all surrounding booths know before show opening, weeks in advance whenever possible. Stereo music may be played at a background sound level only and speakers must be turned in towards booth and not the aisles. The definition of background level is the ability to carry on a conversation and conduct business while the music is playing. If the sound level exceeds these limits (approximately 85 dB), you will be asked to reduce the level and if you do not comply the electricity to your booth will be disconnected for the rest of the show.

Photo & Sound Guidelines


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Maximize Your Reach with Marketing & PR As we gear up for the September 2016 Surf Expo, public relations opportunities are greater than ever for exhibiting companies. With more than 200 working media expected to attend, opportunities are abundant for prepared exhibitors. Please take the time to read through the information below and pass it on to your public relations and/or marketing manager/agency. More details are available in the Exhibitor Advertising/Sponsorship section on surfexpo.com. Exhibitor Listing (No charge) Each Exhibiting Company will appear in the following areas, as part of Surf Expo’s Exhibitor Listings.

o Online Floorplan & Exhibitor Listings (on surfexpo.com) o Surf Expo Show App (visit surfexpo.com/showapp for links to download iPhone, iPad or Android app) o Printed On-Site Directory

Enhanced Exhibitor Listing (Fee applies) Surf Expo offers an Enhanced Exhibitor Listing package (fee applies) to highlight your Exhibiting Company name in the Exhibitor Listings for added visibility and impact. In addition to the list above with the Enhanced Exhibitor Listing package you’ll receive the following:

o Online Exhibitor Listings (on surfexpo.com)- Your Exhibiting Company Name will be highlighted, your logo and brief company description will be included with your listing, and in addition, you will included in a separate "Featured Exhibitor" listing.

o Surf Expo Show App- Your Exhibiting Company Name will be highlighted, include your logo and brief company description, and in addition you will included in a separate "Featured Exhibitor" listing.

o Printed On-Site Directory- Exhibiting Company name will appear in bold. To inquire about an Enhanced Exhibitor Listing, please contact Jill Knowles, at [email protected]. Fashion Shows Exhibitors are welcome to submit up to 2 pieces for consideration in Surf Expo’s daily fashion shows at no cost. Samples are due no later than August 2, 2016. Want guaranteed presence on the runway? Sponsored scenes are available! Contact Jill Knowles at [email protected] for more information. Press Materials (No charge) Exhibitors are welcome to leave a maximum of 10 press kits in the Media Lounge at Surf Expo per day. Deliver kits to Media Lounge host at 9 am each show day. For information contact Veronica Carmichael at [email protected]. Industry Press Releases Share latest news, product releases etc. by sending press releases to us to post on the Industry News section of surfexpo.com (at our discretion). Email press releases to Veronica Carmichael at [email protected]. Social Media Use Twitter and Instagram to promote your company at Surf Expo by using the hashtag #surfexpo. Follow @surfexpo on Twitter and Instagram as well as like us on Facebook for the latest news and live updates from the show! Surf Expo, at its discretion, may post brand photos to social media. To submit your photos and information for consideration, click here. Attending Media Lists (No charge) A list of working media pre-registered to attend Surf Expo’s September show will be available to exhibitors in early-August. For a list of pre-registered working media with names, titles, outlets and email addresses, please email Veronica Carmichael at [email protected]. Use this list to make appointments with the media and follow up after the show. New Product at Surf Expo Let us know if you have a new product launching at Surf Expo so that we can share it with our attending press! Also, have your new product featured in the New Product Showcase! Located in a high traffic, prominent area of the show, it is a must see for media and buyers looking for “what’s new” at Surf Expo! Contact [email protected] for more details. Advertising & Sponsorships Don’t limit your Surf Expo experience to the walls of your exhibit space. It all starts before buyers even reach your booth. Put your company name, logo and brand message in high-visibility and unexpected locations -- places buyers really notice it. We offer brand/marketing opportunities to match any budget. Make your next Surf Expo your most productive ever! For more info and to download contracts, visit surfexpo.com, contact your Sales Manager or Jill Knowles at [email protected].

Public Relations Opportunities


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http://www.surfexpo.com/






Before The Show With pre-show advertising, public relations and targeted buyer relations options, you can start the buzz before you get to the show floor.

� Enhanced Exhibitor Listing � Surf Expo Show App � Banner Ads on surfexpo.com � Product Spotlight Emails � Surf Expo Magazine (Show Guide) Ad � Online Product Catalog Gallery � Direct Mail to Surf Expo Retailers � Free Exhibitor Appointment Cards

At The Show Onsite options range from the modest to the premium packages – something to fit every marketing strategy and budget.

� On-Site Directory Ad � Surf Expo Magazine (Show Guide) Ad � Enhanced Exhibitor Listing � Branded Meter Board � Badge Lanyards � Window Graphics � Escalator Graphics � Show Bags � Magazine Bins � Fashion Show Scene � VIP Gift Bag Product Placement � Restroom Product Placement � Surf Expo Show App Ad

After The Show Many of our offerings extend beyond the show dates. Don't miss the chance to connect for weeks after the show.

� Enhanced Exhibitor Listing � Surf Expo Magazine Ad � Online Product Catalog Gallery � Product Spotlight Emails � Surf Expo Show App

Public Relations Opportunities


14

You must submit your insurance documents online. Click here to attach your proof of insurance. Be sure the name of the attachment reflects the name of the insured exhibiting company. Surf Expo does not provide any type of insurance coverage for the property and/or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements below and provide proof to Surf Expo prior to the show. To protect your property and staff we suggest taking the following steps: PROPERTY INSURANCE Contact your insurance broker or carrier to obtain a policy to cover the value of your booth, equipment, product and supplies. If you already have property insurance, confirm that it will extend to your property during shipping and at the show. Many insurance policies only cover property at a listed location or within 1000 feet of that location. If you use an independent contractor for installation or dismantling, review the agreement carefully to determine what insurance may be available if damage occurs as a result of their negligence. COMPREHENSIVE GENERAL LIABILITY INSURANCE Confirm that you have adequate coverage to protect your interests from potential claims arising from the injury to a person other than an employee at your booth. WORKERS COMPENSATION INSURANCE Exhibiting companies must have a Workers Compensation policy as required by law to insure your employees in the event of a work-related injury. AUTOMOBILE LIABILITY INSURANCE Confirm that an automobile liability policy is in place for any company owned vehicles used in connection with the show. Confirm that insurance is provided for any non-owned and/or hired vehicles used in connection with the show, including utility vehicles for loading and unloading. REPORTING In the event of damage or loss of property, or an accident or injury, it is your responsibility to contact your insurance broker or carrier immediately. INSURANCE REQUIREMENTS As stated in your Exhibitor Space Contract, an exhibitor shall, at their own expense, secure and maintain through the term of this contract, including move-in and move-out days, the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with exhibitor’s obligations under this paragraph. The following three types of insurance are required:

� Workers’ Compensation insurance, unless you are the sole proprietor. Sole proprietor is a business entity that is owned and run by one individual. If you have even one other person in the booth working with you, you will need workers compensation coverage.

� Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable).

� Automobile Liability insurance with limits not less than $500,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if you are using a designated loading/unloading area i.e. POV area.

Comprehensive general liability and automobile liability insurance policies shall name as additional insured Emerald Expositions and each of its subsidiaries. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies satisfactory to Emerald Expositions, shall be furnished to Emerald Expositions sixty (60) days before the first day of the Event. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to Emerald Expositions. NEED INSURANCE? Click here to purchase insurance from Marsh/Total Event insurance.

Certificate Holder Information should be listed as: Surf Expo

31910 Del Obispo #200 San Juan Capistrano, CA 92675

For questions contact [email protected]

Insurance Requirements


15




Please note that booth display rules and regulations will be strictly enforced in order to ensure that all of our exhibitors have the best show possible.

STANDARD OR LINEAR BOOTHS Definition 10’ x 10’ booths arranged in a straight line; also referred to as ‘in-line’ booths. Linear booths can range from

10’ x 10’ up to 10’ x 80’.

Height Restrictions Linear booth height restrictions are 8 feet high with an allowance ONLY on the back wall of up to 10 feet, including signage. Materials used above the 8 feet height regulation on the back wall must have a solid white backing so as not to show designs or branding through to neighboring exhibitors' booth(s).

All logos and signs must face the inside of your booth. It is the responsibility of the exhibitor to cover exposed side or back walls if they are unfinished or unsightly. Show Management reserves the right to deem what is unsightly and may order a cover for unfinished wall, at the exhibitors expense.

Regulations � Exhibit fixtures, components, and identification signs will be permitted to a maximum height of

8 feet on side walls and 10 feet on the back wall only. � Hanging and/or rotating signs are not permitted. � As a courtesy to your neighbors, side walls must be kept at a maximum of 8 feet with no additional signage.

If any part of your booth, including signs, wind banner flags, etc. exceeds the 8 feet side walls or 10 feet back wall, you will be asked to conform to the above regulations on show site.

� Show Management reserves the right to deduct show participation points for non-compliance to display rules and regulations. Booth Construction � No display or exhibit shall be so installed as to interfere in any way with access to any required exit or with visibility of any required

exit or any required exit sign; nor shall any display block access to firefighting equipment. � Booth materials must be non-combustible or treated to be flame retardant. � Thatch or small bamboo (wall thickness of bamboo less than ¼”) must be able to demonstrate that the material is flame retardant.

Non-treated decorations will be removed from the show floor. � All displays or exhibits must be constructed to maintain structural integrity so as not to create a safety nuisance. Canopies and Ceilings � Canopies and ceilings are exhibit components over an exhibitor’s space for decorative purposes only and must conform to OCCC fire code

regulations. � Canopies, false ceilings and umbrellas will be permitted to a height of 10 feet for linear booths greater than 300 square feet, subject to Show

Management approval. � Canopies may extend out the aisle line and up to the booth line on any side of the exhibitor’s space, provided that the support structure does

not exceed 3” in diameter.

Standard & Linear Booth Regulations


10’ 10’

10’

8’

8’

16

PERIMETER WALL BOOTHS Definition: One or more 10’ x 10’ booths arranged in a straight line located on the outer perimeter wall of the show floor

Height Restrictions Perimeter booth height restrictions are 8 feet high on side walls with a maximum height of 16 feet on the back wall. All logos and signs must face the inside of your booth. It is the responsibility of the exhibitor to cover exposed side or back walls if they are unfinished or unsightly. No logos, branding, etc. are to be visible in neighbor’s booth. Show Management reserves the right to deem what is unsightly and may order a cover for unfinished wall, at the exhibitors expense.

Regulations � Exhibit fixtures, components and identification signs will be permitted to a maximum height

of 8 feet on side walls and permitted to a maximum height of 16 feet on the back wall. � Side walls must be finished in a solid material; no logos, branding, etc. are to be visible in

neighbor’s booth. � Hanging and/or Rotating signs are not permitted; however, single-sided banners may be rigged by the

Orange County Convention Center against the back wall at a height of up to 22’ from the exhibit floor to the top of the banner.

� As a courtesy to neighboring booths we must keep a consistent height regulation. If any part of your booth, including signs, wind banner flags, etc., exceeds height restrictions above you will be asked to conform on-site.

� Show Management reserves the right to deduct show participation points for non-compliance to display rules and regulations.

Booth Construction: � No display or exhibit shall be so installed as to interfere in any way with access to any required exit or with visibility of any required exit or any

required exit sign; nor shall any display block access to firefighting equipment. � Booth materials must be non-combustible or treated to be flame retardant. � Thatch or small bamboo (wall thickness of bamboo less than ¼”) must be able to demonstrate that the material is flame retardant.

Non-treated decorations will be removed from the show floor. Canopies and Ceilings: � Canopies and ceilings are exhibit components over an exhibitor’s space for decorative purposes only and must conform to OCCC fire code

regulations. � Canopies, false ceilings and umbrellas will be permitted to a height of 16 feet for perimeter wall booths. � Canopies may extend out the aisle line and up to the booth line on any side of the exhibitor’s space, provided that the support structure does

not exceed 3” in diameter.

Important: Avoid unnecessary complications by following these rules and referring to the Fire Department Regulations to make certain your display meets all the necessary requirements.

Perimeter Wall Booth Regulations


8’

10’

16’

10’

17

PENINSULA BOOTHS

Definition 20’ x 20’ booth or larger with aisles on three sides. Peninsula booths can either back up to two linear booths or another peninsula booth.

Height Restrictions Peninsula booth height restrictions are 16 feet on all sides.

All logos and signs must face the inside of your booth. It is the responsibility of the exhibitor to cover exposed side or back walls if they are unfinished or unsightly. No logos, branding, etc. are to be visible in neighbor’s booth. Show Management reserves the right to deem what is unsightly and may order a cover for unfinished wall, at the exhibitor’s expense.

Regulations � Exhibit fixtures, components, and identification signs will be permitted to a maximum

height of 16 feet on all sides. � All outer walls must be completely finished. � Hanging banners will be permitted to a maximum height of 22 feet from the exhibit floor

to the top of the banner and must be set back 10 feet from adjacent exhibitor. � Rotating signs are not permitted. � Branded banners are not permitted on back wall unless the back of the banner is finished in a solid material. � Multi-level booths must notify Show Management and the Orange County Fire Department in advance by submitting

plans for approval; a sealed engineered drawing signed by a licensed engineer is required. � As a courtesy to neighboring booths we must keep a consistent height regulation. If any part of your booth,

including signs, wind banner flags, etc., exceeds the height restrictions above you will be asked to conform on-site at your expense.

Booth Construction � No display or exhibit shall be so installed as to interfere in any way with access to any required exit or with visibility of any required exit

or any required exit sign; nor shall any display block access to firefighting equipment. � Booth materials must be non-combustible or treated to be flame retardant. � Thatch or small bamboo (wall thickness of bamboo less than ¼”) must be able to demonstrate that the material is flame retardant.

Non-treated decorations will be removed from the show floor. � Enclosed booths exceeding 50 contiguous feet require additional fire exits. (The travel distance within the exhibit booth or

exhibit enclosure to an exit access aisle shall not be greater than 50 feet). See Fire Department Regulations.

Canopies and Ceilings � Canopies and ceilings are exhibit components over an exhibitor’s space for decorative purposes only and must conform to OCCC fire code

regulations. Canopies or ceilings that do not comply with OCCC fire regulations may be subject to a Fire Watch charge. Please review all OCCC fire code regulations.

� Canopies, false ceilings and umbrellas will be permitted to a height of 16 feet for peninsula booths. � Canopies may extend out the aisle line and up to the booth line on any side of the exhibitor’s space, provided that the support structure

does not exceed 3” in diameter.

Important: Avoid unnecessary complications by following these rules and referring to the Fire Department Regulations to make certain your display meets all the necessary requirements.

Peninsula Booth Regulations


16’

20’

16’

20’

18

ISLAND BOOTHS Definition: 20’ x 20’ booth or larger with aisles on all four sides.

Height Restrictions Island booths are permitted to a maximum height of 22 feet on all sides.

Regulations � Exhibit fixtures, components, and identification signs will be permitted to a

maximum height of 22 feet on all sides. � Rotating signs are not permitted unless approved 30 days in advance by Show

Management, no rotating signs will be approved on show site. � All outer walls must be completely finished. � Hanging banners will be permitted to a maximum height of 22 feet from the exhibit floor

to the top of the banner & must be set back 10 feet from adjacent exhibitor. � Multi-level booths must notify Show Management and the Orange County Fire Department

in advance by submitting plans for approval; a sealed engineered drawing signed by a licensed engineer is required. � As a courtesy to neighboring booths we must keep a consistent height regulation. If any part of your booth exceeds

height restrictions above you will be asked to conform on-site. Booth Construction: � No display or exhibit shall be installed as to interfere in any way with access to any required exit or with visibility of any required exit

or any required exit sign; nor shall any display block access to firefighting equipment. � Booth materials must be non-combustible or treated to be flame retardant. � Thatch or small bamboo (wall thickness of bamboo less than ¼”) must be able to demonstrate that the material is flame retardant.

Non-treated decorations will be removed from the show floor. � Enclosed booths exceeding 50 contiguous feet require additional fire exits. (The travel distance within the exhibit booth or exhibit

enclosure to an exit access aisle shall not be greater than 50 feet). See Fire Department Regulations.

Canopies and Ceilings � Canopies and ceilings are exhibit components over an exhibitor’s space for decorative purposes only and must conform to

OCCC fire code regulations. � Canopies, false ceilings and umbrellas will be permitted to a height of 22’ for island booths � Canopies may extend out the aisle line and up to the booth line on any side of the exhibitor’s space, provided that the support structure

does not exceed 3” in diameter. Important: Avoid unnecessary complications by following these rules and referring to the Fire Department Regulations to make certain your display meets all the necessary requirements.

Island Booths Regulations


22’

19

HANGING SIGNS Definition An exhibit component suspended above an island, peninsula or perimeter booth display, for the purpose of displaying graphics

or company identification. Note: Hanging, lighted or rotating signs are not permitted in standard linear booths.

Regulations � For consideration and approval of your hanging sign, please complete the electronic form by August 8, 2016. Click here to submit this

required form request. � Hanging signs are not permitted over in-line booths or booths smaller than 20’X20’. Perimeter booths may hang single-sided banners

against the back wall at a height of up to 22 feet from the exhibit floor to the top of the banner. � Minimum height from exhibit floor to bottom of sign is 10 feet unless banner is the back drop of booth; all back drops must be finished

in a solid color and material. � Maximum height from exhibit floor to top of sign is 22 feet � Hanging signs for peninsula booths must be set back 10 feet from adjacent exhibitor � Hanging signs must be stationary; rotating signs are not permitted unless approved 30 days in advance by Show Management, no rotating

signs will be approved on show site. � Electrical and/or flashing signs are not permitted. � Hangings signs cannot extend into the aisle, public spaces or another exhibitor’s booth. � Signs must pertain primarily to the exhibitor’s products or brands and be in good taste. � Installation must be arranged through the Orange County Convention Center.

Surf Expo Management will provide the OCCC rigging department a list of approved hanging signs to rig. OCCC has been instructed not to rig any signs which are not on the Surf Expo list. It is the exhibitor’s responsibility to inform management of any hanging signs in order to avoid complications on site. Any hanging signs that do not have approval will be removed at the exhibitor’s expense.

Send all requests by email to the Operations Department; [email protected]

For rigging information call the Orange County Convention Center at 407-685-9824.

Banner Flags (Pole Flags, Feathered Flags) Definition A free standing exhibit component used for the purpose of displaying graphics or company identification.

Regulations � Banner Flags MUST be free-standing, they CANNOT be attached to your booth. � Free-Standing banner flags can extend slightly above your booth height limit within reason. (Subject to show management approval). � Banner Flags CANNOT hang outside of your booth space and CANNOT hang into the aisle or into a neighbor’s booth. Important: Avoid unnecessary complications by following these rules and referring to the Fire Department Regulations to make certain your display meets all the necessary requirements.

Hanging Sign and Banner Flag Regulations


20



In addition to the Terms & Conditions on page 2 of your Exhibit Space Agreement, the below Rules & Regulations for exhibiting must also be followed by all exhibitors and their representatives. Please contact your Category Manager if you need a copy of the Exhibit Space Agreement Terms & Conditions. 1. Admission Policy

� Exhibit hall admittance is restricted only to exhibitor personnel and registered attendees displaying an official Show Management badge. All personnel representing the exhibitor or its authorized agents must be properly identified with an official Show Management badge.

� No infants or children under the age of 16 are permitted on the exhibition floor at any time. Show Management reserves the right to request proof of age for any person and restrict minors from the exhibition floor at any time on any day for safety and liability reasons. No baby strollers are allowed on the exhibition floor.

� Exhibitors are permitted access to the exhibit hall one (1) hour before show opening. Additional access may be arranged solely at the discretion of Show Management.

� Only individuals registered and badged may attend the show and show sponsored events. Exhibitor staff or guests must register to enter the exhibit hall.

� Once the Show has opened, all persons must enter and exit only through designated entrances where security is posted. � Exhibitors are responsible for providing all assigned workers with proper badges. Temporary Floor Passes/Wrist Bands are available

from Show Security and Registration are valid on move-in and move-out days only. 2. Advertising

� Exhibitor shall not, without the written consent of Show Management, distribute or permit to be distributed, any advertising matter, literature, souvenir items or promotional materials in or about the exhibit areas except from its own allotted exhibit space and/or official promotional areas. Exhibitor shall not post or exhibit any signs, advertisements, show bills, lithograph posters or cards of any description on any part of the premises of the facility, except within the exhibitor’s exhibit space and upon such space as is made available for such purposes by the facility. Mobile advertisements along the roads immediately surrounding the perimeter of the convention center and event hotels are prohibited regardless of permits.

� Exhibitors may not advertise in or on the sidewalks, ramps, entries, doors, corridors, passageways, vestibules, hallways, lobbies, stairways, elevators, escalators, aisles, or driveways of the facility without written permission from Show Management.

� Exhibitors found to be in noncompliance with advertising guidelines will be subject to loss of priority points and Show Management fines.

3. Aisles � Aisles must not be obstructed at any time. No portion of an exhibitor’s display, product or demonstration may extend into any aisle.

• All features, signs and/or walls that are facing the aisle need to be covered or finished. 4. Americans with Disabilities Act (ADA)

All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities.

5. Animals � Permission for any domesticated animal (cats, dogs, etc.) to appear must be approved by Show Management then by the facility and

be badged as part of the exhibiting company’s staff. Non-domesticated animals will be considered on an individual basis. � Under the Americans with Disabilities Act (ADA), Show Management must allow people with disabilities to bring their service

animals into all areas of the facility where exhibitors and attendees are normally allowed to go. Service animals are animals that are individually trained to perform tasks for people with disabilities such as guiding people who are blind, alerting people who are deaf, pulling wheelchairs, alerting and protecting persons having seizures, or performing other special tasks.

6. Appearance of Exhibit Space and Care of Premises � All open or unfinished sides of the exhibit which may appear unsightly must be covered or Show Management will have them

covered at exhibitor’s expense. � Any portion of the exhibit bordering another exhibitor’s space must have the backside of the exhibit finished and not incorporate

any identification signs, lettering or graphics that would detract from the adjoining exhibit. � Peninsula, split island and island exhibits must have a finished back wall and be finished on all sides. � No bolts, screws, hooks or nails shall be driven into or otherwise attached to the walls or floors of the exhibit areas. � No part of the display may be attached to or otherwise secured to the columns, drapery backdrop or side dividers. � Decals or other adhesive materials shall not be applied or affixed to the walls, columns or floor of the exhibit/facility areas. � No sign of any description may be installed, except within the confines of the exhibit space assigned. � No exhibit will be permitted which interferes with the use of other exhibits or impedes access to them or impedes the free use of

the aisles.

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21

7. Behavior/Good Neighbor Policy

� Exhibitors are required to keep all booth activities within the confines of their exhibit space and not interfere with aisle traffic flow or access to neighboring exhibits. Activities may not disturb neighboring booths. Demonstrations, booth giveaways and literature must directly relate to the exhibiting company product, business or mission.

� Exhibitors are required to conduct themselves and operate their exhibit so as not to annoy, endanger or interfere with the rights of others at the show. Show Management reserves the right to deny access to the exhibition floor to exhibitors not conducting themselves in a professional, ethical and otherwise appropriate manner. Unsportsmanlike, unethical, illegal or disruptive conduct, such as tampering with another party’s exhibit or engaging in corporate espionage is strictly prohibited.

� Exhibitor’s personnel and their representatives may not enter the exhibit space or loiter in the area of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. Violators may be ejected from the event and the exhibitor additionally penalized by the loss of priority points at the discretion of Show Management.

8. Booth and/or Material Abandonment Exhibitors that leave excessive literature and/or display materials in their booth at the end of the published move-out time will be deemed to be guilty of "material abandonment". Any charges incurred on behalf of Show Management to remove the abandoned materials to ensure that Show Management can comply with the published move-out schedule of the facility as stated in their license agreement for the event will be billed to the exhibitor directly. Show Management & the facility will NOT be responsible for the recovery of abandoned materials that are left in an exhibitor's booth past the move-out dates/times as published in this Exhibitor Manual.

9. Booth Construction Standards � The Booth Construction & Display Guidelines are located within this Exhibitor Manual for your reference and should be strictly

adhered to. 10. Building Regulations and Care of the Facility

� It is understood that exhibitors shall neither injure, nor mar, nor in any manner deface the premises. � Exhibitors will not be permitted to drive nails, hooks, tacks or screws into any part of the building, put up decorations or adhesives

that would deface the premises. � All curtains, draperies and decorations made from textiles of combustible fibers or other flammable materials must be flame

proofed in the manner approved by all applicable jurisdictions. � Any wooden crates or large containers left on the show floor (not labeled as empty storage) will be subject to an additional fee for

dismantling and disposal. Exhibitor shall promptly pay for any and all damages to the facility, booth equipment or the property of others caused by the exhibitor or any of its employees, agents contractors or representatives

11. Demonstrations � As a matter of safety and courtesy to others, exhibitors shall conduct sales presentations and product demonstrations in a manner

which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentations, audio visual presentations, and demonstration areas to ensure compliance. No activities should be planned or products displayed in a manner that would require an audience to gather in the aisles. Show Management reserves the right to determine if a demonstration interferes with adjacent exhibit spaces and when it must be discontinued.

� Exhibitors must comply with local regulations regarding fire/safety and environment which must be adhered to. Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of 3 feet (.91 meters) and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified personnel.

� Attention-getting devices, gimmicks and tactics that do not reflect favorably on the educational or business purpose of the show are prohibited. Exhibitors are encouraged to receive approval from Show Management for any activities in question prior to the show.

12. Environmental Laws/OSHA Regulations All exhibitors must be in compliance with environmental laws and OSHA regulations. To facilitate this compliance, the Organizer strongly urges all exhibitors who give samples of any chemicals, cleaners, or inks to include a Material Safety Data Sheet (MSDS) with each sample given.

13. Excessive Trash Any exhibitors promoting giveaways from their booths which generate additional trash are required to order porter service for their booth. Exhibitors who require porter service for their booths

14. Forklifts Forklifts with operators are available at the prevailing rates. Arrangements must be made with the general service contractor at least 14 days prior to setup for special requests, such as cranes or forklifts with over 5,000 pound lift capacity for special handling of large equipment or machinery.

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15. Exhibit Design

� All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.

� Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.

16. Helium balloons must adhere to OCCC rules and regulations. 17. Exhibitor Appointed Contractor (EAC)

� If exhibitors wish to use an Exhibitor Appointed Contractor (EAC), the following rules and regulations must be adhered to by the exhibitor and the EAC. THESE RULES WILL BE STRICTLY ENFORCED. The exhibitor must complete the online exhibitor appointed contractor form. Completion of this form qualifies as acceptance that the EAC will abide by all rules and regulations, especially those as contained herein for EAC.

� The EAC shall refrain from placing an undue burden on the official service contractors by interfering, in any way, with the official contractor’s work.

� The EAC will not solicit business at the event and must wear badges at all times. � If the EAC, in any way, disrupts the orderly conduct of business by any of the official contractors, or impairs the smooth installation

and dismantling of the event, the EAC will immediately cease such disruption or be removed from the event site. Show Management will have the final decision in such instances.

� The EAC who provides installation and dismantling services will be sent the proper information from Show Management upon receipt of request by the authorizing exhibitor.

� Show Management will give authorization to the EAC to provide installation and dismantling services to the exhibiting firm upon receipt of: �Certificate of insurance for workers’ compensation and employers’ liability, comprehensive general liability and automobile

liability insurance. � The workers’ compensation and employers’ liability insurance must provide a minimum limit of (recommended $500,000 USD)

and meet the requirements established by the state in which the event is being held. �Comprehensive general liability coverage must provide at least (recommended $1 million USD per occurrence /$2 million USD

general aggregate) in coverage and shall name Show Management, the sponsoring associations, the event owners, the official contractor and the facility as additional insured.

�Automobile liability should include all owned, non-owned and hired vehicles with limits of (recommended $500,000 USD) bodily injury and (recommended $500,000 USD) property damage liability.

Show Management must receive the certificate of insurance no later than 30 days prior to the commencement of installation. � In performing work for their clients, the EAC shall cooperate fully with the official contractors and shall comply with existing labor

regulations or contracts as determined by the commitments made and obligations assumed by Show Management in any contracts with the official contractors.

� Failure to comply with these regulations will result in refusal or loss of authorization to perform services and immediate removal from the event site.

� Services ordered on behalf of exhibitors by EAC’s or other third parties must be so authorized in writing by the exhibitor. Payment for all services will be the responsibility of the exhibitor.

18. Fire Protection/Fire Marshal Requirements All exhibit spaces must be in full compliance with all facility, fire marshal, Show Management, and exhibit guidelines including all local, state and federal laws. � Fire and Safety �Cardboard, crepe paper, corrugated paper or other combustible materials are prohibited. � Exhibitors that have fire alarms, fire extinguishers, fire strobe lights or fire hose cabinets within the exhibit space must have them

visible with an unobstructed path from the aisle to the fire device location. � Spray painting is prohibited. �Helium and gas cylinders used for refilling must be secured in an upright position on American National Standards Institute (ANSI)

approved safety stands with the regulators and gauges protected from damage. � Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by

the Environmental Protection Agency (EPA) and the facility. � Flammable and Toxic Materials �All materials used in display/decorating should be made of fire retardant materials and be certified as flame retardant. � Samples should also be available for testing. �Materials that cannot be treated to meet the requirements should not be used.

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�A flame-proofing certificate should be available for inspection. � Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to. � Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by

the Environmental Protection Agency and the facility. 19. Food & Beverage Sampling

� The facility’s exclusive food and beverage vendor has a responsibility to strictly regulate any food and beverage activity. All food must be prepared and served from within the regulations of the city and county.

� Any exhibitor sampling products may need to submit a sampling form to the facility’s exclusive vendor for review and to Show Management for acceptance or rejection.

� Distribution of food and beverages: All business activities of the exhibitor at the event must be within the exhibitor’s allotted space. 20. Freight Holds

Show Management and the general service contractor reserve the right to hold freight for ANY outstanding balance owed including, but not limited to: booth, electrical, freight, storage fees, etc. Freight will be released when the outstanding balance is paid.

21. Hanging Signs/Banners & Graphics � Exhibitors with a 20 x 20 or larger island or peninsula booth may request approval from Show Management to hang a sign/banner

over their booth. Rigging of the sign/banner is handled by the OCCC. Hanging signs/banners and graphics should be sized appropriately so that rigged signs/banners are a maximum of 22 feet from the exhibit hall floor to the top or the sign/banner and must be set back 10 feet from the adjacent exhibitor.

� Signs, banners or any other exhibit material may not be suspended, taped, nailed, screwed or in any way attached to the ceilings, walls, columns, drapes, floor or on any other facility surface.

22. Install/Dismantle � Installation and Dismantlement �Materials for an exhibit display may not be delivered to the exhibition facility before the official move-in period. �Under no circumstances will the delivery or removal of any exhibit or portion thereof be permitted during the exhibition without

permission first being secured from Show Management. �No displays may be dismantled prior to the official closing of the exhibition. Such activity will be considered a violation of these

rules and regulations. �All materials must be removed from the facility by the end of the official move-out period. (Official move-in, move-out, and

exhibition dates and times may be subject to change. Show Management will notify exhibitor of official dates, times and any changes.)

23. Insurance Show Management requires each exhibiting company and exhibitor appointed non-official contractor to carry general liability insurance, automotive liability insurance and workmen’s compensation coverage. Please refer to the insurance requirements policy in the booth space contract terms and conditions page(s) and Exhibitor Information pages for specifics on insurance requirements. It is each exhibiting company’s responsibility to provide proof of/or acquire the required coverage. Exhibiting companies may provide proof of coverage from their own provider or as an option coverage may be purchased through Marsh/Total Event Services by clicking here.

24. Lighting � No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors

intending to use hanging light systems should submit drawings to Show Management for approval. � Lighting, including spotlights and gobos, should be directed to the inner confines of the exhibit space. Lighting should not project

onto other exhibits or exhibition aisles. � Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved by Show

Management. � Currently, some facilities do not allow quartz halogen lighting fixtures in exhibits due to potential fire hazards. Check with Show

Management for rules specific to the event facility. � Droplights or special lighting devices must be hung at a level or positioned so as not to prove to be an irritant or distraction to

neighboring exhibit booths or guests. � Use of halogen rules vary by facility and should be verified prior to booth construction. To ensure safety, halogen lamps are limited

to 75-watts and must be of the sealed variety which prevents direct handling of the bulb. The use of any stem mounted halogen or other fixtures employing either a linear quartz bulb or a non-shielded halogen bulb is strictly prohibited.

25. Literature Distribution/Giveaways Circulars, catalogs, magazines, folders, promotional, educational or other giveaway matter may be distributed only at the exhibitor’s display and must be related strictly to the products and/or services on display or eligible for display and for products which are directly available from the exhibitor. Distribution from booth to booth or in the aisles is forbidden and exhibitors must confine their exhibit activities to the space for which they have contracted.

Rules & Regulations


24


� No exhibitor may distribute or leave behind merchandise, signs, or printed materials in the registration areas, meeting rooms, or

public areas of the event site, including hotels, shuttle buses, parking garages, etc., without written prior approval of Show Management.

� Only literature published or approved by Show Management may be distributed in the registration area, meeting rooms, exhibit hall (outside the individual displays) or on transportation provided by Show Management. Canvassing on any part of the facility property is strictly prohibited and any person doing so will be requested to leave the premises and their material will be removed at the same time. The only exception to this rule is for authorized survey organizations that have obtained Show Management approval.

26. Material Handling & Storage � The official material handling contractor will handle and provide storage space for crates, boxes, skids, etc., during the exhibition and

return properly marked materials at the completion of the meeting. Materials not in accordance with these regulations will be discarded.

� Fire regulations prohibit storing product, literature, empty packing containers or packing materials behind back drapes or under draped tables. However, exhibitors may store a daily supply of literature or product appropriately within the exhibit space area, so long as these items do not impede access to utility services, create a safety problem, or look unsightly. Any excess samples beyond a daily supply can be stored during the show through the general service contractor.

� Empty crates, cartons and boxes must be removed from the exhibitor’s booth. Empty containers will be picked up by the general service contractor and returned at the conclusion of the show.

� Exhibitors may obtain labels marked “EMPTY STORAGE” at the Exhibitor Service Desk and should affix them to each empty crate, carton and box. Please be certain to mark your exhibit booth number on each label.

� Exhibitors are cautioned not to leave any merchandise in boxes being stored with “EMPTY STORAGE” labels. 27. Paging & Announcements

Show Management will restrict announcements to general show information. Announcements will not be made for exhibitor drawings, lost persons or articles, etc.

28. Photography/Video Recording � Photography and video recording are NOT permitted in the exhibit hall except by members of the press who received pre-approval. � Photography or video recording of any area outside an exhibitor’s booth (including but not limited to Registration Areas, General

Sessions, and Meeting Rooms) is prohibited. � Members of the press must first receive permission from the exhibitor to photograph the exhibitor’s booth. Only official

photographers and audio/video producers appointed by Show Management are permitted to photograph or record audio/video of the entire event.

� Conference sessions may not be photographed or video/audio recorded. 29. Raffles, Drawings and Contests

Raffles, drawings and contests, if permitted by law, are allowed in an exhibitor’s booth but will be regulated by Show Management. Show Management reserves the right to limit the promotional activity anywhere on the exhibition floor as they see fit to ensure a professional and safe atmosphere.

30. Security � Exhibitors are solely responsible for the care, custody and control of their own exhibit space and material. Exhibitors should carry

insurance for covering loss or damage to their exhibit material. � Twenty-four hour access control will be provided from the start of move-in to the end of move-out. Show Management shall not be

held responsible for the loss of any material by any cause and urges the exhibitor to exercise normal precautions to discourage loss due to theft or any other cause. Show Management assumes no responsibility for goods delivered to the exhibit areas, or for materials left in the exhibit areas at any time. Exhibitors are encouraged to insure exhibit property against loss or theft.

� Small electronic equipment such as video players, monitors, cameras, etc., should never be left unattended. � In cases where valuable equipment may not be removed to storage on a daily basis, the services of a private booth guard is

available. � When shipping your equipment, do not list contents on the outside of crates or cartons. Do not ship VCR’s, PC’s, and other

electronic equipment in the manufacturer’s cartons. Place these cartons inside larger crates or have special packaging made, which does not indicate contents.

� At the close of the show, when your materials have been packed and bills of lading have been prepared, turn in your completed bills of lading at the general service contractor’s service desk. Do not leave bills of lading in your booth or attached to your crates.

31. Show Directory Exhibitor information will be published as part of the official show directory, if directory information is submitted by the deadline date. Only exhibitors with valid exhibit contracts will be listed in the event directory. The exhibitor waives and indemnifies Show Management and its agents from and against any and all claims against Show Management with respect to errors and omissions in the directory. The exhibitor shall be responsible for the content of its entries.

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25

32. Sound/Music/Noise

� In general, exhibitors may use sound equipment in their booths so long as the noise level does not, in the exclusive judgment of Show Management, disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle.

� Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth. � Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of

copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music. Show Management does not have a license with any licensing agencies; therefore exhibitor is responsible for obtaining licensing directly. Adherence to these federally mandated copyright licensing laws is of critical importance.

33. Staffing of Booth � The exhibitor will not dismantle their display prior to the stated closing of the show. No exhibit or any part thereof may be removed

during the period of such exhibition without the approval of Show Management. Exhibitors should make travel and staffing arrangements accordingly.

� Exhibition space must be fully operational and staffed during published exhibition hours. � Unless arrangements are made prior to the event, any space not claimed and occupied by 7:00 am on Thursday, September 8 may

be resold or reassigned by Show Management, without obligation on the part of Show Management for any refund to the exhibitor whatsoever.

� Any exhibitor that fails to occupy its assigned exhibit space by the end of published set-up hours, leaves its exhibit space unattended during event hours, or begins dismantling of exhibit space prior to the close of the event, may forfeit its right to the exhibit space and its eligibility to exhibit at future events.

� Exhibit personnel shall wear professional attire consistent with the event decorum. � Attendants, models and other employees must confine their activities to the contracted exhibit space. Exhibitor’s personnel and

representatives may not enter the exhibit space of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. Neither the exhibit area nor other areas of the facility shall be used for any improper, immoral, illegal or objectionable purpose. All personnel of exhibitor, including personnel retained by exhibitor to be in or around its booth, must wear appropriate apparel at all times. Show Management reserves the right to make determinations on appropriate apparel and entertainment activities conducted by exhibitors. Violators may be escorted from the event and exhibitor may be subject to a loss of priority points.

34. Strolling Entertainment Strolling entertainment or moving advertisements (robots, persons carrying or wearing signs, scooters, etc.) outside an exhibitor’s space are not permitted. Repeat violations will result in the confiscation of materials/promotion items involved in the violations and loss of priority points.

35. Suitcasing � Suitcasing is defined as any activity designed to solicit or sell products or services to delegates attending a meeting, conference, or

event without the proper authorization by Show Management or in ways that violate the rules of the event. Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of this policy, is subject to removal without refund and additional penalties.

� The selling or solicitation of product or services may only be conducted by companies in good standing, within their exhibit space, confirmed meeting or conference space or within the event as authorized by Show Management. Companies conducting business outside the confines of the exhibit hall, booth location or in unauthorized properties within [state restriction—include metrics if needed] of the exhibit facility without the permission of Show Management are in violation of this clause.

36. Vehicles on Display � All vehicles on display will require spotting service from the general service contractor, at the exhibitor’s expense. � Display vehicles must have battery cables disconnected and taped, alarm systems deactivated, fuel tanks no more than 1/4-tank full

or five gallons (include metric), whichever is less, and fuel tank filler caps locked and/or sealed. � Fueling or de-fueling of vehicles on the facility premises is prohibited. � Display vehicles are permitted to occupy no more than 80 percent of the contracted exhibit space. � Tractor/Trailer/Rigs/RVs/Trailers and oversize vehicles must be approved by Show Management. � Booth vehicles must be set back 10 inches (.26 meters) from the aisle to prevent damage from aisle carpet installation. � Once placed, display vehicles cannot be started or moved without the approval of Show Management and the direction of the

general service contractor. � Auxiliary batteries not connected to engine starting system may remain connected. � External chargers or batteries are allowed for demonstration purposes. � No battery charging is permitted inside the building.

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One Place for Exhibit Planning Ordering and ManagementExpressoSM by GES is a simple to navigate, picture-driven system customized specifically for your show.

It’s more than just your exhibitor manual online. Exhibitors can: • Order exhibit products and services for multiple booths • View account order history • View important show and event information • Track small packages and inbound shipments • Download the show schedule into Outlook or iCalendar • Print shipping labels • Chat with our award-winning GES National ServicenterSM

Order Everything You Need for Your Show• Go to https://e.ges.com/052600719/esm• Log in or sign up with a new account • Browse products and services and you will be guided through the ordering process

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Show InformationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Questions?• Chat with us http://www.ges.com/chat• Contact us online: https://e.ges.com/052600719/contactus/esm

Official Service ProviderGlobal Experience Specialists, Inc. (GES)7000 Lindell RoadLas Vegas, NV 89118-4702

Phone (in USA): 800.475.2098FAX (in USA): 866.329.1437

International Calls: 702.515.5970International Faxes: 702.263.1520

GES will be onsite to assist you in coordinating any last minute services, order additional products, and to answer any questions you may have.

Show Information

10' x 10'Booth Size:White - 8' HighBackwall Drape:White - 8' HighSidewall Drape:NoFacility Carpeted:MulticoloredAisle Carpet Color:

One (1) ID Sign

Discount Deadline DateMonday, August 22 GES orders must be received with payment by this date.

Exhibitor Move InTuesday, September 6 8:00 AM - 6:00 PMWednesday, September 7 8:00 AM - 6:00 PM

Show HoursThursday, September 8 9:00 AM - 6:00 PMFriday, September 9 9:00 AM - 6:00 PMSaturday, September 10 9:00 AM - 4:00 PM

Exhibitor Move Out: Booths 100-3600Saturday, September 10 4:00 PM - 10:00 PMSunday, September 11 8:00 AM - 6:00 PMMonday, September 12 8:00 AM - 12:00 PM

Exhibitor Move Out: Booths 3700-6000Saturday, September 10 4:00 PM - 10:00 PMSunday, September 11 8:00 AM - 6:00 PMPlease take notice - this event moves out on overtime, all applicable surcharges will apply.

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Carrier Check-in Post-ShowSunday, September 11 10:00 AM Booths: 3700-6000

Carriers post-show must be checked-in by this time.Monday, September 12 10:00 AM Booths: 100-3600

Carriers post-show must be checked-in by this time.

Facility ClearMonday, September 12 12:00 PM All exhibitor materials must be removed.

Shipping Addresses: Use provided Shipping Labels in this Exhibitor Services Manual to expedite handling

Advance Shipments to Warehouse:c/o GESSurf Expo Fall 2016(Your Company Name & Booth Number)7945 Mandarin DriveOrlando, FL 32819 USA

Shipments should arrive on or between:August 4 - 29, 2016Hours for receiving are Monday - Friday, 8:00 AM - 4:30 PM

Direct Shipments to Show Site:c/o GESSurf Expo Fall 2016(Your Company Name & Booth Number)Orange County Convention Center - South Concourse9899 International DriveOrlando, FL 32819 USA

Shipments should arrive on:September 6, 2016, 8:00 AM - 6:00 PM September 7, 2016, 8:00 AM - 6:00 PM

Marshaling Yard Site Address:c/o GESSurf Expo Fall 2016(Your Company Name & Booth Number)7945 Mandarin DriveOrlando, FL 32819 USA

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General InformationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


What is an Official Service Provider?• GES has been selected as the Official Service Provider by the show organizer to design and produce your show.

• We can save you time and money with our insight and experience of the show process. As the Official Service Provider GES will assist you in your pre-show planning from start to finish.

• We are at your service for all your exhibiting needs.

GES Show Services• Booth Furniture and Accessories• Custom Exhibits• Graphics• Installation and Dismantle Services

Work Zone• Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its

agents, employees and representatives are present on the show floor at their own risk.

How Can I Order My Show Services?Expresso is GES' planning, ordering and management system. Order everything you need for your tradeshow exhibits, view account order history, download the show schedule and more. • Go to https://e.ges.com/052600719/esm• Log in or sign up with a new account • Browse products and services and you will be guided through the ordering process

GES National Servicenter® provides consistency and continuity of customer service for exhibitors at shows:• Phone: (800) 475-2098 / Fax: (866) 329-1437 • International phone: (702) 515-5970 / Fax: (702) 263-1520 • Contact us online: https://e.ges.com/052600719/contactus/esm

GES Servicenter® is onsite to place any last minute orders and provide show information while at showsite.

Exhibitor Services• Our Exhibitor Services team is responsible for answering exhibitor questions, processing your orders and handling any

special requests.

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Tips for New ExhibitorsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


First Time Exhibitors Exhibiting for the first time can be confusing and stressful. GES is here to make your ordering process as simple and stress free as possible. GES will be onsite at your show to assist you in coordinating any last minute services, order additional products and answer any questions you may have. Save money by ordering early! Order by the Discount Deadline of August 22, 2016 for best pricing.

For quick and easy ordering, visit the Expresso online ordering site: http://e.ges.com/052600719/esm

Details Matter When ShippingMaterial Handling is the unloading of your exhibit materials. The service includes delivery to your booth, handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your exhibit material to and from the event. • Unloading the freight and delivery to your booth is not included. Avoid unexpected costs at show site and estimate the

cost for this service. http://e.ges.com/052600719/item/200500• We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will

be made accordingly. • Save by combining shipments. A minimum charge applies for each shipment under 100 lbs.• Make sure that a Bill of Lading is filled out completely for each shipment. • Confirm that your driver has the correct dates and times that your shipment needs to be delivered and picked up.• Use provided shipping labels to make sure show name, booth number and other vital information is provided.

Shipping, Drayage and Material Handling: http://e.ges.com/052600719/shippinghandling/esm

Dot Your I’s and Cross Your T’sPlease be aware that a valid credit card is required for all forms of payment. We require your credit card charge authorization to be on file with GES even if you are paying by check or wire transfer. • Make sure your credit card information is complete and correct, including the expiration date. • Review GES Payment Policy and the Terms and Conditions of Contract • Clearly indicate when paying by check. All check payments should be returned to:

Global Experience Specialists, Inc. (GES) Bank of America P.O. Box 96174 Chicago, IL 60693

Bank ACH/wire transfer payment information Beneficiary:c/o Bank of America901 Main Street, TX1-492-07-14Dallas, TX 75202-3714 USATelephone # 702-263-2795 or 702-914-5112

Global Experience Specialists (GES)Account #: 7188101819 Wire ABA Routing #: 026009593 ACH ABA Routing #: 071000039 SWIFT Address: BOFAUS3N CHIPS Address: 0959

If requested, following is the physical address for routing identifiers: Bank of America, Wire Transfer-Customer Services 2000 Clayton Road Concord, CA 94520 USA

For ACH/Wire Transfer send the following information to GES via email to Cash Application Team at [email protected].• Exhibiting company name, show name, show facility • Date and amount of wire transfer • Bank and country where transfer originated

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No Tipping RequiredGES work rules prohibit the solicitation or acceptance of tips in cash, products or gifts of any kind by any employee. Our employees are paid appropriate wages denoting professional status; therefore, tipping of any kind is not allowed.

Where Did My Crates Go?After your exhibit is set-up and your products displayed, you must place "empty" stickers on your empty containers for storage during the show. At show site a kiosk with a floor plan and color coded "empty" stickers will be available. Crews will clear the floor of all "empty" stickered containers to clear room for other freight. • Simply write your booth number, company and show name on the sticker and place the container in the aisle. It will be

stored throughout the exposition and then returned to your booth upon show close.• Place stickers on all 4 sides of the crate.• Please label your empty containers as soon as possible to keep your area clear and make it easier to prepare your

booth.

Don't Forget to Take Out the TrashExhibitors planning on disposing of booth properties and/or floor covering at the end of the show should pre-order this service. In the event that excessive booth properties and/or floor covering are abandoned/left on the floor at the conclusion of a move-out, a dumpster fee will be billed to the exhibiting company.

Keeping Up AppearancesPay close attention to your booth size when ordering items based on booth sq. footage or quantity of decorating items. Please do not order more than what will comfortably fit in your space. • Exhibitors that order two (2) – standard pre-cut carpet pieces should keep in mind that there will be a visible seam

where the pieces of carpet are placed together. GES cannot guarantee that carpet colors will be an exact match due to dye lot differences.

• Order just enough carpet to fit your standard booth space. A 10’ x 10’ booth should not order 10’ x 20’ carpet. • We custom cut carpet to fit your needs.

It’s All About the PaddingOrdering carpet for your booth? Think about what kind padding you need if you are going to be on your feet a lot. That little extra cushion can make all the difference at the end of the day.

Carpet and Padding: http://e.ges.com/052600719/carpet/esm

What Goes Up Must Come DownIf labor is needed for your booth space at the time of move-in, you will also need labor for move-out. Remember, what you put up must be taken down. • See Labor Information form for rules specific to your show. Work rules can vary based on show location. • Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. • All rates are subject to change if necessitated by increased labor and material costs. • Pre-order labor to save.

Labor Services: http://e.ges.com/052600719/LaborandEquipment/esm

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Payment and Credit Card Charge AuthorizationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Form Deadline Date:August 22, 2016

Exhibiting Firm Company Name

Street Address

Phone Fax

Name of Contact at Booth/Showsite PhonePlease indicate if you will be using a Third Party for billing of services:

No Yes - Please return Third Party Billing Request form

Name of Primary Contact Booth Number

Primary Contact Phone Email

Name of Secondary Contact (Optional)

Secondary Contact Phone EmailGES invoice Sent to:

Primary Contact Secondary Contact

Payment Information• Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check or bank wire

transfer, however, we require your credit card charge authorization to be on file with GES. Only submitting your Credit Card Authorization? Do it online: http://e.ges.com/052600719/item/2222

• All balances must be paid at the conclusion of the event. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the event, or balance left without appropriate credit card on file.

• For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event.

• GES will charge a convenience fee for each request to reprocess payment to an alternate credit card in order to cover incremental processing costs. An alternate credit card is a credit card different than the one used to process your initial payment in accordance with GES payment policy. The convenience fee will be quoted at the time your request is made to reprocess payment. The convenience fee will be added to your account balance and settled utilizing the new credit card provided.

GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest Hotline at (866) 225-8230 to report fraudulent or unethical behavior.

Bank ACH/Wire Transfer Payment InformationBeneficiary:c/o Bank of America901 Main Street, TX1-492-07-14Dallas, TX 75202-3714 USATelephone # 702-263-2795 or 702-914-5112

Global Experience Specialists, Inc. (GES) Account #: 7188101819 Wire ABA Routing #: 026009593 ACH ABA Routing #: 071000039 SWIFT Address: BOFAUS3N CHIPS Address: 0959

If requested, following is the physical address for routing identifiers:Bank of America, Wire Transfer-Customer Services 2000 Clayton Road, Concord, CA 94520 USA

For ACH/Wire Transfer send the following information to GES via email to Cash Application Team at [email protected].• Exhibiting company name, show name, show facility, and booth number • Date and amount of wire transfer • Bank and country where transfer originated

Credit Card Charge Authorization (Required for All Forms of Payment)All information must be provided. Your order will not be processed if any information is missing. We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer.

Cardholder Name - Please Print

Billing Address

City State Zip/Postal Code

Account Number Expiration DateMM/YY

MasterCardVISAAmerican Express

Corporate CardPersonal Card

I agree in placing this order that I have accepted GES Payment Policy and GES Terms & Conditions of Contract.

PleaseSign

XCardholder Signature

Cardholder Name - Please Print Date

Check Number

MM/DD/YYCheck Dated

Total Check Payment $

Total Credit Card Payment $

Review and ReturnCredit Card Payments Return to Fax: 866.329.1437 • International Fax: 702.263.1520

Check Payments Return to Global Experience Specialists, Inc. (GES) • Bank of America P.O. Box 96174, Chicago, IL 60693

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Domestic Third Party Billing RequestAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.



Company Name Email Phone Number Booth Number

Return this form when a third party (any party other than exhibiting company) ("AGENT") should be billed for services.

Step 1. Provide the Exhibiting Company contact information and signature

Exhibiting Company Name

Exhibiting Company Address City State Zip/Postal Code

Phone Fax Contact's Email Address

PleaseSign

XExhibiting Company Authorized Signature

Exhibiting Company Authorized Name - Please Print Date

I agree in placing this order that I have accepted GES Payment Policy and GES

Terms & Conditions of Contract, and have advised all of my AGENTS of the same.

Step 2. Check services below to invoice to the Third PartyAll Services If the Third Party is not to be invoiced for "All Services" please select specific services below. Exhibitor will need to complete

Payment and Credit Card Authorization and submit with this form if third party is not to be invoiced for all services.

Booth Cleaning Exhibit Systems GES Logistics I & D Labor Forklift Labor Material HandlingRental Carpet Rental Furniture SignsOther (Please Specify)

Step 3. Provide the Third Party contact information

Third Party Company Name

Third Party Company Address City State Zip/Postal Code


Step 4. Complete Third Party Credit Card Charge Authorization with signature


Billing Address





PleaseSign

XThird Party Cardholder's Signature

Third Party Cardholder's Name - Please Print Date



GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date. It is understood and agreed that the Exhibiting Companyis ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents, and for all acts and/or omissions of its Agents. If anAgent does not pay the invoice before the last day of the show, charges will revert to the Exhibiting Company. All Invoices are due and payable upon receipt. GES Terms &Conditions of Contract, and GES’ Payment Policy apply to both the Exhibiting Company and all Agents. We require your complete credit card information even if you are paying bycheck or bank wire transfer.

Review and Return: Return to Fax: 866.329.1437 • International Fax: 702.263.1520

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International Third Party Billing RequestAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Return this form when a third party (any party other than exhibiting company) ("AGENT") should be billed for services.

Step 1. Provide the Exhibiting Company contact information and signature

Exhibiting Company Name

Exhibiting Company Address City State Zip/Postal Code





PleaseSign

XExhibiting Company Authorized Signature

Exhibiting Company Authorized Name - Please Print Date



Step 2. Check services below to invoice to the Third PartyAll Services If the Third Party is not to be invoiced for "All Services" please select specific services below. Exhibitor will need to complete

Payment and Credit Card Authorization and submit with this form if third party is not to be invoiced for all services.

Booth Cleaning Exhibit Systems GES Logistics I & D Labor Forklift Labor Material HandlingRental Carpet Rental Furniture SignsOther (Please Specify)

Step 3. Provide the Third Party contact information

Third Party Company Name

Third Party Company Address City State Zip/Postal Code


Step 4. Complete Third Party Credit Card Charge Authorization with signature


Billing Address





PleaseSign

XThird Party Cardholder's Signature

Third Party Cardholder's Name - Please Print Date


Terms & Conditions of Contract.

GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date. It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents, and for all acts and/or omissions of its Agents. If an Agent does not pay the invoice before the last day of the show, charges will revert to the Exhibiting Company. All Invoices are due and payable upon receipt. GES Terms & Conditions of Contract, and GES’ Payment Policy apply to both the Exhibiting Company and all Agents. We require your complete credit card information even if you are paying by check or bank wire transfer.


35

Colors may vary due to facility lighting, printing limitations and dye lot differences. Some items may not be available at all locations. See order form for details. Styles of items portrayed on this brochure may vary in some locations.

The leaf symbol indicates recyclable or eco-friendly materials, per manufacturer's specifications.

Carpet

Standard13 oz. is conventional filament nylon carpet that is re-used for pre-cut sizes and new for custom-cut orders.

Includes:• 13 oz. 100% recyclable color options include

Blue Jay, Pepper, and Black.• Custom Cut includes 4 mil poly covering• Available in pre-cut sizes• Installation and pick-up at the close of the show• Front edge taping

Black (41) Blue (42) Blue Jay (56)

Gray (40) Green (45) Pepper (52)

Red (49)

Plush26 oz. premium carpet is 100% recyclable. Same industry tradeshow performance standards as conventional carpet, but helps to reduce the volume of excess materials from entering landfills.

Includes:• 26 oz. 100% recyclable carpet• 4 mil poly covering for protection• Anti-static treatment• 3M ScotchgardTM protection• Installation and pick-up at the close of the show• Front edge taping

Cement (70) Charcoal (71) Cobalt (72)

Dove (73) Lava Rock (74) Navy (75)

Onyx (76) Red (49) Royal Blue (77)

Silky Beige (78) Silver (79) Snow (80)

Ultra Plush50 oz. premium carpet is 100% recyclable. Same industry tradeshow performance standards as conventional carpet, but helps to reduce the volume of excess materials from entering landfills.

Includes:• 50 oz. 100% recyclable carpet• 4 mil poly covering for protection• Anti-static treatment• 3M ScotchgardTM protection• Installation and pick-up at the close of the show• Front edge taping

Bisque (81) Black (41) Cabernet (82)

Graphite (83) Iceberg (84) Midnight (85)

Seascape (86) Sterling (87) Teal (55)

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Carpet Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Discount Deadline Date:August 22, 2016


Easy Ordering Tips:• All prices include delivery, rental, and removal.• Return your orders three (3) weeks before show move-in to ensure availability. At show site color options

and grades may not be available and substitutions might be necessary.• Do you have a booth larger than 300 Sq. Ft., an island or peninsula? Order Custom-Cut carpet! (Minimum

100 Sq. Ft. order required.)

Carpet13 oz. Color Options(Gray will be provided if no color is indicated below)

(41) (42) (56) (40) (45) (52) (49)

26 oz. Plush Color Options(Dove will be provided if no color is indicated below)

(70) (71) (72) (73) (74) (75) (76)

(49) (77) (78) (79) (80)

50 oz. Ultra Plush Color Options(Iceberg will be provided if no color is indicated below)

(81) (41) (82) (83) (84) (85) (86)

(87) (55)

Item Code Description Color Code Discount ($) Regular ($) Qty Tax % Total

5001 Pre-Cut 13 oz. Standard Carpet 10'x10' 122.50 183.75 6.5 $5002 Pre-Cut 13 oz. Standard Carpet 10'x20' 245.50 368.25 6.5 $5003 Pre-Cut 13 oz. Standard Carpet 10'x30' 367.25 551.00 6.5 $

Calculate Sq. Ft. = Width __________ X Length ___________ = ___________ Total Sq. Ft.

Item Code Description Color Code Discount ($) Regular ($) Sq. Ft. Tax % Total

5000 13 oz. Carpet Custom-Cut, Per Sq.Ft. 3.05 4.55 6.5 $5006 26 oz. Plush Carpet Custom-Cut, Per Sq.Ft. 3.90 5.90 6.5 $5007 50 oz. Ultra Plush Carpet Custom-Cut, Per Sq.Ft. 4.95 7.40 6.5 $Item Code Description Discount ($) Regular ($) Sq. Ft. Tax % Total

500400 Carpet Padding, 1/2" Thick, Per Sq.Ft. 1.25 1.90 6.5 $Item Code Description Discount ($) Regular ($) Sq. Ft. Tax % Total

500410 Carpet Plastic Covering, Per Sq.Ft. 0.35 0.50 6.5 $Electrical or Utilities Under Carpet?

Yes No

Total and Sign: Return to Fax: 866.329.1437 • International Fax: 702.263.1520PleaseSign

XAuthorized Signature

Authorized Name - Please Print Date

I agree in placing this order that I have accepted GES Payment Policy and

GES Terms & Conditions of Contract.

Total Payment Enclosed $

Cancellation Policy: Custom Size Booth Carpet cancelled after being cut will be charged 100%. All other carpet cancelled will be charged 50% of original price after move-in begins and 100% of orignal price after installation.

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Carpet Package Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• All prices include delivery, rental, and removal.• Return your orders three (3) weeks before show move-in to ensure availability. At show site some colors

and grades may not be available and substitutions might be necessary.

Carpet Packages13 oz. Color Options(Gray will be provided if no color is indicated below)

(41) (42) (56) (40) (45) (52) (49)

26 oz. Plush Color Options(Dove will be provided if no color is indicated below)

(70) (71) (72) (73) (74) (75) (76)

(49) (77) (78) (79) (80)

50 oz. Ultra Plush Color Options(Iceberg will be provided if no color is indicated below)

(81) (41) (82) (83) (84) (85) (86)

(87) (55)

Item Code Description Color Code Discount ($) Regular ($) Sq. Ft. Tax % Total

400021 13 oz. Carpet Package, Per Sq.Ft. 5.09 0.00 6.5 $Includes 10% Off: 13 oz. Standard Custom-Cut Carpet, Padding, Visqueen and 3 Day(s) Cleaning.

400022 26 oz. Plush Carpet Package, Per Sq.Ft. 5.85 0.00 6.5 $Includes 10% Off: 26 oz. Plush Custom-Cut Carpet, Padding, Visqueen, and 3 Day(s) Cleaning.

400023 50 oz. Ultra Plush Carpet Package, Per Sq.Ft. 6.80 0.00 6.5 $Includes 10% Off: 50 oz. Ultra Plush Custom-Cut Carpet, Padding, Visqueen, and 3 Day(s) of Cleaning.

Electrical or Utilities Under Carpet?Yes No

• Save money by pre-ordering labor for installation for stairs, platforms, risers or meeting rooms.• Return your orders before the discount deadline to receive the best price.







Cancellation Policy: Custom Size Booth Carpet cancelled after being cut will be charged 100%. All other carpet cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation.

38


Furniture and Accessories

Chairs

300051 - Chair, Contemporary Arm, 23"W 18"D 31"H

300052 - Chair, Contemporary Side, 19.5"W 18"D 31"H

300050 - Chair, Plastic Contour, 18"W 18.5"D 32"H

300053 - Stool, Contemporary, 17"W 18"D 48"H

Tables

300057 - Table, Rectangle, 24"x36"x30" High

300056 - Table, Square, 24"x24"x30" High

300059 - Table, Starbase, 30" Diameter x 40" High

300058 - Table, Starbase, 40" Diameter x 30" High

Skirted Tables

3004 - Table 4', Skirted 4 Sides, 24" x 30" High



Table Skirt Colors

Beige (54) Black (41) Blue (42) Burgundy (43)

Gold (46) Gray (40) Green (45) Purple (48)

Red (49) Teal (55) White (50)

39


Furniture and Accessories

Display Furniture

Full View Half View Quarter View Vertical

Accessories

300124 - Aisle Stanchion Chain, Plastic, Per Foot

300123 - Aisle Stanchion, without Chain

300103 - Aluminum Easel 300111 - Bag Stand

300102 - Coat Rack 300104 - Garment Rack 300106 - Literature Rack 300201 - Pegboard, White,4'x8'

305182 - Refrigerator, White, 20"L 22"D 33"H

300120 - Sign Holder, Bell Base

300108 - Sign Holder, Chrome, 22"x28"

300211 - Tackboard, 4'x8'

300112 - Ticket Tumbler, Small, Table Top

300113 - Wastebasket 300118 - Waterfall Stand

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Furniture and Accessories Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• All prices include delivery, rental, and removal.• Return your orders three (3) weeks before show move-in to ensure availability. At show site some items may

not be available and substitutions might be necessary. • Enjoy a fast and easy ordering experience online with Expresso:

http://e.ges.com/052600719/furnishings/esm

Furniture and AccessoriesSkirt and Drape Color Options(Gray will be provided if no color is indicated below)

(54) (41) (42) (43) (46) (40) (45) (48) (49) (55) (50)

ChairsItem Code Description Discount ($) Regular ($) Qty Tax % Total

300051 Chair, Contemporary Arm, 23"W 18"D 31"H 72.25 108.50 6.5 $300052 Chair, Contemporary Side, 19.5"W 18"D 31"H 65.50 98.25 6.5 $300050 Chair, Plastic Contour, 18"W 18.5"D 32"H 37.00 55.50 6.5 $300053 Stool, Contemporary, 17"W 18"D 48"H 61.75 92.75 6.5 $

TablesItem Code Description Discount ($) Regular ($) Qty Tax % Total

300057 Table, Rectangle, 24"x36"x30" High 70.75 106.25 6.5 $300056 Table, Square, 24"x24"x30" High 65.50 98.25 6.5 $300059 Table, Starbase, 30" Diameter x 40" High 142.00 213.00 6.5 $300058 Table, Starbase, 40" Diameter x 30" High 142.00 213.00 6.5 $

Skirted TablesItem Code Description Color Code Discount ($) Regular ($) Qty Tax % Total

3004 Table 4', Skirted 4 Sides, 24" x 30" High 88.00 132.00 6.5 $3006 Table 6', Skirted 3 Sides, 24" x 30" High 104.50 156.75 6.5 $3008 Table 8', Skirted 3 Sides, 24" x 30" High 126.00 189.00 6.5 $3007 Table, Skirt 4th Side 21.30 32.00 6.5 $

Select size: 6' Table _____ 8' Table _____

Unskirted TablesItem Code Description Discount ($) Regular ($) Qty Tax % Total

300400 Table 4', Unskirted, 24" x 30" High 70.75 106.25 6.5 $300600 Table 6', Unskirted, 24" x 30" High 83.75 125.75 6.5 $300800 Table 8', Unskirted, 24" x 30" High 101.00 151.50 6.5 $

Skirted CountersItem Code Description Color Code Discount ($) Regular ($) Qty Tax % Total

3014 Counter 4', Skirted 4 Sides, 24" x 42" High 104.25 156.50 6.5 $3016 Counter 6', Skirted 3 Sides, 24" x 42" High 119.25 179.00 6.5 $3018 Counter 8', Skirted 3 Sides, 24" x 42" High 139.00 208.50 6.5 $

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3017 Counter, Skirt 4th Side 21.30 32.00 6.5 $Select size: 6' Counter _____ 8' Counter _____

Unskirted CounterItem Code Description Discount ($) Regular ($) Qty Tax % Total

301400 Counter 4', Unskirted, 24" x 42" High 83.50 125.25 6.5 $301600 Counter 6', Unskirted, 24" x 42" High 95.25 143.00 6.5 $301800 Counter 8', Unskirted, 24" x 42" High 111.00 166.50 6.5 $

RisersItem Code Description Discount ($) Regular ($) Qty Tax % Total

300193 Riser 4', Double Tier, 48"x8"x16" High 42.25 63.50 6.5 $300191 Riser 4', Single Tier, 48"x8"x8" High 30.50 45.75 6.5 $300194 Riser 6', Double Tier, 72"x8"x16" High 54.75 82.25 6.5 $300192 Riser 6', Single Tier, 72"x8"x8" High 42.25 63.50 6.5 $

Custom Booth DrapeItem Code Description Color Code Discount ($) Regular ($) Qty Tax % Total

3001 Drape, 3' High, Per Foot, 4' Minimum 11.80 17.70 6.5 $3002 Drape, 8' High, Per Foot, 4' Minimum 14.30 21.50 6.5 $

Display FurnitureItem Code Description Discount ($) Regular ($) Qty Tax % Total

300073 Display Case 4', Corner View 298.50 447.75 6.5 $300074 Display Case 4', Full View 290.50 435.75 6.5 $300075 Display Case 4', Half View 290.50 435.75 6.5 $300076 Display Case 4', Quarter View 290.50 435.75 6.5 $300078 Display Case 5', Full View 298.50 447.75 6.5 $300079 Display Case 5', Half View 298.50 447.75 6.5 $300080 Display Case 5', Quarter View 298.50 447.75 6.5 $300082 Display Case 6', Full View 307.50 461.25 6.5 $300083 Display Case 6', Half View 307.50 461.25 6.5 $300084 Display Case 6', Quarter View 307.50 461.25 6.5 $300088 Display Case 7', Vertical 401.00 601.50 6.5 $

AccessoriesItem Code Description Discount ($) Regular ($) Qty Tax % Total

300124 Aisle Stanchion Chain, Plastic, Per Foot 1.75 2.65 6.5 $300127 Aisle Stanchion, Tensa 58.25 87.50 6.5 $300123 Aisle Stanchion, without Chain 46.00 69.00 6.5 $300103 Aluminum Easel 35.00 52.50 6.5 $300111 Bag Stand 63.75 95.75 6.5 $300102 Coat Rack 35.25 53.00 6.5 $300110 Fish Bowl 11.60 17.40 6.5 $300104 Garment Rack 136.25 204.50 6.5 $300106 Literature Rack 136.25 204.50 6.5 $300201 Pegboard, White, 4'x8' 140.25 210.50 6.5 $

Select alignment: Horizontal _____ Vertical _____

305182 Refrigerator, White, 20"L 22"D 33"H 336.00 504.00 6.5 $

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Accessories300015 Rod, 6' to 10' Telescopic 32.75 49.25 6.5 $300131 Security Cage, Large, without Lock 357.00 535.50 6.5 $300132 Security Cage, Small, without Lock 237.25 356.00 6.5 $300120 Sign Holder, Bell Base 49.75 74.75 6.5 $300108 Sign Holder, Chrome, 22"x28" 63.75 95.75 6.5 $300211 Tackboard, 4'x8' 155.00 232.50 6.5 $

Select alignment: Horizontal _____ Vertical _____

300112 Ticket Tumbler, Small, Table Top 85.00 127.50 6.5 $300113 Wastebasket 11.40 17.10 6.5 $300118 Waterfall Stand 79.00 118.50 6.5 $

Electrical Outlets Not IncludedNeed power for that lamp, display case, or refrigerator in your booth? Order electrical outlets separately for your booth space through the electrical service provider.







Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation.

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Furniture Package Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• Furniture Packages offer significant savings and convenience. • All prices include delivery, rental, and removal.• Return your orders three (3) weeks before show move-in to ensure availability. At show site some items may

not be available and substitutions might be necessary.

Furniture Package

Furniture Package 1Item Code Description Color Code RATE ($) Qty Tax % Total

4906 Furniture Package 1 170.91 6.5 $Includes 10% Off: (2) Plastic Contour Chairs, (1) 6' Skirted Table 24"X30", (1) Wastebasket.

Skirt Color Options(Gray will be provided if no color is indicated.)

(54) (41) (42) (43) (46) (40) (45) (48) (49) (55) (50)

Furniture Package 2Item Code Description RATE ($) Qty Tax % To

490012 Furniture Package 2 398.16 6.5

$Includes 10% Off: (4) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) Wastebasket.







Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation.

44


Specialty Furniture

Seating - Sofas and Loveseats

305321 - Key Largo Loveseat, Black Fabric, 57"L 35"D 34"H

305322 - Key Largo Sofa, Black Fabric, 79"L 35"D 34"H

305262 - Loveseat, Naples, Black Vinyl, 62"L 30"D 28"H

305364 - Naples Loveseat, Powered Black Vinyl, 62"L 30"D 28"H

305362 - Naples Sofa, Powered Black Vinyl, 87"L 30"D 28"H

305217 - Roma Sofa, Powered White Vinyl, 78"L 31"D 33"H

305264 - Sectional, Heathrow, Black Vinyl, 72"L 48"D 28"H

305120 - Sectional, South Beach, 3 pc., Platinum, 152"L 40"D 33"H

305236 - Sofa, Allegro, Blue Fabric, 73"L 34.5"D 29.5"H

305265 - Sofa, Heathrow, Black Vinyl, 48"L 24"D 28"H

305261 - Sofa, Naples, Black Vinyl, 87"L 30"D 28"H

305221 - Sofa, Roma, White Vinyl, 78"L 31"D 33"H

305119 - Sofa, South Beach, Platinum Suede, 69"L 29"D 33"H

305268 - Sofa, Tangiers, 78"L 37"D 36"H

45


Specialty Furniture

Seating - Club Chairs

305235 - Chair, Allegro, Blue Fabric, 36"L 34.5"D 29.5"H

305072 - Chair, Barcelona, Black, 30"L 31"D 35"H

305073 - Chair, Barcelona,White, 30"L 30"D 31"H

305266 - Chair, Heathrow, Black Vinyl, 24"L 24"D 28"H

305263 - Chair, Naples, Black Vinyl, 36"L 30"D 28"H

305220 - Chair, Roma, White Vinyl, 37"L 31"D 33"H

305269 - Chair, Tangiers, 34"L 37"D 36"H

305070 - Chair, Tub, Key West, Black, 31"L 31"D 31"H

305267 - Corner, Heathrow, Black Vinyl, 24"L 24"D 28"H

305320 - Key Largo Chair, Black Fabric, 35"L 35"D 34"H

305363 - Naples Chair, Powered Black Vinyl, 36"L 30"D 28"H

305222 - Roma Chair, Powered White Vinyl, 37"L 31"D 33"H

Seating - Chairs

305152 - Chair, Altura, Guest, 25"L 20"D 34"H

305041 - Chair, Berlin, Black/White, 18"L 22"D 32"H

305042 - Chair, Berlin, Red/White, 18"L 22"D 32"H

305110 - Chair, Brewer, Black, 20"L 20"D 32"H

305260 - Chair, Christopher,White Vinyl w/Chrome, 17"L 19"D 35"H

305285 - Chair, Duet Stack, Black/Chrome,23"L 18.5"D 16"H

305231 - Chair, Fusion, Clear/White, 19"L 21"D 32"H

305230 - Chair, Fusion, Green/White, 19"L 21"D 32"H

305232 - Chair, Fusion, Red/White, 19"L 21"D 32"H

305079 - Chair, Ice Transparent/Chrome, 17.25"L 20"D 32"H

305034 - Chair, Iso Mesh Black, 36"L 24"D 38"H

305111 - Chair, Jetson, 19"L 18"D 31"H

305271 - Chair, La Brea Swivel, Charcoal Gray Fabric, 35"L 27"D 40"D

305149 - Chair, Luxor, Guest, 27"L 28"D 40"H

305270 - Chair, Madden Arm, Lt. Gray Vinyl, 27"L 32"D 33"H

305108 - Chair, New York, 23"L 32"D 33"H

305284 - Chair, Rustique Arm, Gunmetal, 20"L 18"D 31"H

305272 - Chair, Swanson Swivel, White Vinyl, 28"L 25"D 18"H

305250 - Chair, Wendy, Clear Acrylic, 15"L 20"D 36"H

46


Specialty Furniture

Seating - Ottomans

305096 - Endless Curved Ottoman, Black, 60.5"L 37.5"D 15"H

305097 - Endless Curved Ottoman, White, 60.5"L 37.5"D 15"H

305277 - Ottoman, Bench, Black Vinyl, 60"L 20"D 18"H

305278 - Ottoman, Bench, White Vinyl, 60"L 20"D 18"H

305085 - Ottoman, Cube, Black, 17"L 17"D 18'H

305093 - Ottoman, Cube, White Leather, 17"L 17"D 18"H

305092 - Ottoman, South Beach, Wedge, Platinum, 25"L 31"D 18'H

305280 - Ottoman, Square Seat, Black, 34"L 34"D 15"H

305279 - Ottoman, Square Seat, White, 34"L 34"D 15"H

305246 - Ottoman, Vibe Cube, Blue, Vinyl, 18"L 18"D 18"H

305242 - Ottoman, Vibe Cube, Champagne, Vinyl, 18"L 18"D 18"H

305243 - Ottoman, Vibe Cube, Gold/Bronze, Vinyl, 18"L 18"D 18"H

305241 - Ottoman, Vibe Cube, Green, Vinyl, 18"L 18"D 18"H

305244 - Ottoman, Vibe Cube, Pink, Vinyl, 18"L 18"D 18"H

305245 - Ottoman, Vibe Cube, Red, Vinyl, 18"L 18"D 18"H

305247 - Ottoman, Vibe Cube, Yellow, Vinyl, 18"L 18"D 18"H

Seating - Office and Utility Seating

305150 - Chair, Altura, High Back, 25"L 25"D 43"H Adj.

305151 - Chair, Altura, Med. Back, 25"L 25"D 37"H Adj.

305305 - Chair, Executive, Pro, White, 27.5"L 27.5"D 45.7"H

305147 - Chair, Luxor, High Back, 27"L 28"D 47"H Adj.

305148 - Chair, Luxor, Med. Back, 27"L 28"D 41"H Adj.

305126 - Chair, Task, 25"L 26"D 21"H

305309 - Meeting Chair, White Vinyl, 25.5"L 23.5"D 34"H

305307 - Pro Executive Mid Back Chair, Black Vinyl, 24"L 22"D 40"H

305308 - Pro Executive Mid Back Chair, White, 24"L 22"D 40"H

305043 - Stool, Drafting, 25"L 26"D 34"H

47


Specialty Furniture

Seating - Barstools

305370 - Apex Barstool, Black Vinyl, 21"L 21"D 33"H

305371 - Apex Barstool, Blue Ultra Suede, 21"L 21"D 33"H

305372 - Apex Barstool, Red Vinyl, 21"L 21"D 33"H

305373 - Apex Barstool, White Vinyl, 21"L 21"D 33"H

305012 - Barstool,Banana, Black, 21"L 22"D 30"H

305013 - Barstool,Banana, White, 21"L 22"D 30"H

305010 - Barstool, Gin, Maple, 16"L 16"D 29"H

305023 - Barstool, Ice, Transparent/Chrome, 16.75"L 16"D 32"H

305011 - Barstool, Jetson, Black, 18"L 19"D 29"H

305289 - Barstool, Lift, Chrome/BlackSeat, 15" Round 23-33.5"H

305292 - Barstool, Lift, Chrome/GraySeat, 15" Round 23-33.5"H

305291 - Barstool, Lift, Chrome/RedSeat, 15" Round 23-33.5"H

305290 - Barstool, Lift, Chrome/WhiteSeat, 15" Round 23-33.5"H

305009 - Barstool, Oslo, Blue, 17"L 20"D 30"H

305008 - Barstool, Oslo, White, 17"L 20"D 30"H

305288 - Barstool,Rustique,Gunmetal, 13"L 13"D 30"D

305206 - Barstool, Shark Swivel, White/Chrome Base, 22"L 19"D 34"- 44"H

305207 - Barstool, Zooey Swivel, White/Chrome Base, 15"Lx17"Dx31"-35"H

305259 - ChristopherBarstool, 19"L 15"D 41"H

Table Surface Colors

Maple Graphite Nebula Brushed Red Brushed Blue

Tables - Cafe

305315 - 30" Round Café Table w/ Hydraulic Base, Mahogany Top, 30"RND 29"H

305318 - 30" Round Café Table w/ Hydraulic Base, Orange Top, 30"RND 29"H

305067 - G30 Cafe Table, Powered White Top, 72"L 26"D 30"H

305162 - Table, Cafe, Blue/Black, 30" Round 29"H

305154 - Table, Cafe, Blue/Hydraulic Base, 30" Round 29"H

305164 - Table, Cafe, Graphite/Black, 30" Round 29"H

305167 - Table, Cafe, Graphite/Black, 36" Round 29"H

305156 - Table, Cafe, Graphite/Hydraulic Base, 30" Round 29"H

48


Specialty Furniture

305159 - Table, Cafe, Graphite/Hydraulic Base, 36" Round 29"H

305165 - Table, Cafe, Maple/Black, 30" Round 29"H

305168 - Table, Cafe, Maple/Black, 36" Round 29"H

305157 - Table, Cafe, Maple/Hydraulic Base, 30" Round 29"H

305160 - Table, Cafe, Maple/Hydraulic Base, 36" Round 29"H

305161 - Table, Cafe, Red/Black, 30" Round 29"H

305153 - Table, Cafe, Red/Hydraulic Base, 30" Round 29"H

305282 - Table, Cafe, Silver Texture/BlackBase, 30" Round 29"H

305299 - Table, Cafe, Silver Textured Grain/Hydraulic Base, 30" Round 29"H

305283 - Table, Cafe, White Laminate/BlackBase, 36" Round 29"H

305301 - Table, Cafe, White Laminate/Hydraulic Base, 36" Round 29"H

Tables - Bar

305316 - 30" Round Bar Table w/ Hydraulic Base, Mahogany Top, 30"RND 45"H

305317 - 30" Round Bar Table w/ Hydraulic Base, Orange Top, 30"RND 45"H

305071 - G30 Bar Table, Powered White Top, 72"L 26"D 42"H

305131 - Table, Bar, Blue/Black, 30" Round 42"H

305140 - Table, Bar, Blue/Hydraulic Base, 30" Round 42"H

305133 - Table, Bar, Graphite/Black, 30" Round 42"H

305136 - Table, Bar, Graphite/Black, 36" Round 42"H

305142 - Table, Bar, Graphite/Hydraulic Base, 30" Round 42"H

305145 - Table, Bar, Graphite/Hydraulic Base, 36" Round 42"H

305134 - Table, Bar, Maple/Black, 30" Round 42"H

305137 - Table, Bar, Maple/Black, 36" Round 42"H

305143 - Table, Bar, Maple/Hydraulic Base, 30" Round 42"H

305146 - Table, Bar, Maple/Hydraulic Base, 36" Round 42"H

305130 - Table, Bar, Red/Black, 30" Round 42"H

305139 - Table, Bar, Red/Hydraulic Base, 30" Round 42"H

305286 - Table, Bar, Silver Textured Grain/Black Base, 30" Round 42"H

305302 - Table, Bar, Silver Textured Grain/Hydraulic Base, 30" Round 42"H

305287 - Table, Bar, White Laminate/BlackBase, 36" Round 42"H

305303 - Table, Bar, White Laminate/Hydraulic Base, 36" Round 42"H

49


Specialty Furniture

Tables - Cocktail

305189 - G30 Cocktail Table, Powered White Top, 72"L 26"D 18"H

305188 - Sydney Powered Cocktail Table, Black, 48"L 26"D 18"H

305187 - Sydney Powered Cocktail Table, White, 48"L 26"D 18"H

305017 - Table, Cocktail, Geo, Black, 50"L 22"D 16"H

305014 - Table, Cocktail, Geo, Chrome, 50"L 22"D 16"H

305020 - Table, Cocktail, Inspiration, 42"L 28"D 18"H

305210 - Table, Cocktail, Oliver, 47"L 27"D 19"H

305016 - Table, Cocktail, Silverado, 36" Round 17"H

305025 - Table, Cocktail, Sydney Black, 48"L 26"D 18"H

305024 - Table, Cocktail, Sydney White, 48"L 26"D 18"H

Tables - End Tables

305112 - Regis End Table, 16"L 15.5"D 16.5"H

305273 - Table, Aura, White Metal, 15" Round 22"H

305274 - Table, E, Wood, 21"L 15.5"D 27.5"H

305047 - Table, End, Geo, Black, 26"L 26"D 20"H

305044 - Table, End, Geo, Chrome, 26"L 26"D 20"H

305049 - Table, End, Inspiration, 24"L 28"D 22"H

305211 - Table, End, Oliver, 22" Round 22"H

305046 - Table, End, Silverado, 24" Round 22"H

305050 - Table, End, Sydney, Black, 27"L 23"D 22"H

305048 - Table, End, Sydney, White, 27"L 23"D 22"H

305276 - Table, Mosaic, Set of 3

305275 - Table, Timber, Wood, 16" Round 17"H

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Conference Tables

305190 - Powered Conference Table Module, Black, 5"L 2.25"D 2"H

305175 - Table, Conf., Geo, Black, 42"L 42"D 29"H

305176 - Table, Conf., Geo, Black, 60"L 36"D 29"H

305173 - Table, Conf., Geo, Chrome, 42"L 42"D 29"H

305174 - Table, Conf., Geo, Chrome, 60"L 36"D 29"H

305027 - Table, Conf., Graphite, 42" Round 29"H

305028 - Table, Conf., Graphite, 72"L 36"D 29"H

305029 - Table, Conf., Graphite, 96"L 36"D 29"H

305033 - Table, Conf., Mahogany, 120"L 42"W 29"H

305030 - Table, Conf., Mahogany, 42" Round, 42"L 42"W 29"H



305177 - Table, Conf., Manhattan, 42" Round 29"H

305293 - Table, Conf., Merlin, Gray Laminate/Black, 46"L 29"D 30"H

305281 - Table, Conf., White Laminate, 42" Round 29"H

305208 - Table, Nova, Oval, White/Silver Legs, 71"L 35.5"D 29"H

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Tables - Martini Bar

305004 - Table, Bar, Martini 3 pc., 100"L 100"D 47"H 305003 - Table, Bar, Martini, 50"L 50"D 47"H

Product Display

305001 - Bookcase, Mahogany, 36"L 13"D 71"H

305053 - Etagere, Black, 30"L 16"D 70"H

305052 - Etagere, Pewter, 30"L 16"D 70"H

305103 - Pedestal, Locking Door, Black, 24"L 24"D 42"H

305297 - Pedestal, Powered Locking, Black, 24"L 24"D 30"H

305295 - Pedestal, Powered Locking, Black, 24"L 24"D 42"H

305298 - Pedestal, Powered Locking, White, 24"L 24"D 30"H

305296 - Pedestal, Powered Locking, White, 24"L 24"D 42"H

Office and Utility Furniture

305039 - Credenza, Mahogany, 72"L 24"D 29"H

305056 - Desk, Executive, Mahogany, 60"L 30"D 29"H

305294 - Desk, Writing/Work Table, White Laminate/White, 48"L 24"D 30"H

305058 - File, Lateral, Mahogany, 36"L 20"D 29"H

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Lamps

305204 - Lamp, Floor, Mason, Silver, 18" Round 55"H

305205 - Lamp, Table, Mason, Silver, 16" Round 26"H

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http://e.ges.com/052600719/furnishings/esm

Specialty FurnitureLink to view images: http://ges.com/ecomm/info/B1-Brochure-CORE.pdf

Seating - Sofas and LoveseatsItem Code Description Discount ($) Regular ($) Qty Tax % Total

305321 Key Largo Loveseat, Black Fabric, 57"L 35"D 34"H 601.00 902.00 6.5 $305322 Key Largo Sofa, Black Fabric, 79"L 35"D 34"H 650.00 975.00 6.5 $305262 Loveseat, Naples, Black Vinyl, 62"L 30"D 28"H 388.50 582.75 6.5 $305364 Naples Loveseat, Powered Black Vinyl, 62"L 30"D 28"H 1,080.00 1,620.00 6.5 $305362 Naples Sofa, Powered Black Vinyl, 87"L 30"D 28"H 1,240.00 1,860.00 6.5 $305217 Roma Sofa, Powered White Vinyl, 78"L 31"D 33"H 1,240.00 1,860.00 6.5 $305264 Sectional, Heathrow, Black Vinyl, 72"L 48"D 28"H 1,107.00 1,660.50 6.5 $305120 Sectional, South Beach, 3 pc., Platinum, 152"L 40"D 33"H 1,102.25 1,653.50 6.5 $305236 Sofa, Allegro, Blue Fabric, 73"L 34.5"D 29.5"H 734.50 1,101.75 6.5 $305265 Sofa, Heathrow, Black Vinyl, 48"L 24"D 28"H 452.00 678.00 6.5 $305261 Sofa, Naples, Black Vinyl, 87"L 30"D 28"H 489.00 733.50 6.5 $305221 Sofa, Roma, White Vinyl, 78"L 31"D 33"H 940.00 1,410.00 6.5 $305119 Sofa, South Beach, Platinum Suede, 69"L 29"D 33"H 500.25 750.50 6.5 $305268 Sofa, Tangiers, 78"L 37"D 36"H 417.25 626.00 6.5 $

Seating - Club ChairsItem Code Description Discount ($) Regular ($) Qty Tax % Total

305235 Chair, Allegro, Blue Fabric, 36"L 34.5"D 29.5"H 504.00 756.00 6.5 $305072 Chair, Barcelona, Black, 30"L 31"D 35"H 610.00 915.00 6.5 $305073 Chair, Barcelona, White, 30"L 30"D 31"H 825.00 1,237.50 6.5 $305266 Chair, Heathrow, Black Vinyl, 24"L 24"D 28"H 251.00 376.50 6.5 $305263 Chair, Naples, Black Vinyl, 36"L 30"D 28"H 324.00 486.00 6.5 $305220 Chair, Roma, White Vinyl, 37"L 31"D 33"H 505.00 757.50 6.5 $305269 Chair, Tangiers, 34"L 37"D 36"H 292.25 438.50 6.5 $305070 Chair, Tub, Key West, Black, 31"L 31"D 31"H 294.50 441.75 6.5 $305267 Corner, Heathrow, Black Vinyl, 24"L 24"D 28"H 313.75 470.75 6.5 $305320 Key Largo Chair, Black Fabric, 35"L 35"D 34"H 521.00 782.00 6.5 $305363 Naples Chair, Powered Black Vinyl, 36"L 30"D 28"H 801.00 1,200.00 6.5 $305222 Roma Chair, Powered White Vinyl, 37"L 31"D 33"H 801.00 1,200.00 6.5 $

Seating - ChairsItem Code Description Discount ($) Regular ($) Qty Tax % Total

305152 Chair, Altura, Guest, 25"L 20"D 34"H 255.50 383.25 6.5 $

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Seating - Chairs305041 Chair, Berlin, Black/White, 18"L 22"D 32"H 116.75 175.25 6.5 $305042 Chair, Berlin, Red/White, 18"L 22"D 32"H 116.75 175.25 6.5 $305110 Chair, Brewer, Black, 20"L 20"D 32"H 96.00 144.00 6.5 $305260 Chair, Christopher, White Vinyl w/Chrome, 17"L 19"D 35"H 100.50 150.75 6.5 $305285 Chair, Duet Stack, Black/Chrome, 23"L 18.5"D 16"H 66.75 100.25 6.5 $305231 Chair, Fusion, Clear/White, 19"L 21"D 32"H 139.00 208.50 6.5 $305230 Chair, Fusion, Green/White, 19"L 21"D 32"H 139.00 208.50 6.5 $305232 Chair, Fusion, Red/White, 19"L 21"D 32"H 139.00 208.50 6.5 $305079 Chair, Ice Transparent/Chrome, 17.25"L 20"D 32"H 209.00 313.50 6.5 $305034 Chair, Iso Mesh Black, 36"L 24"D 38"H 258.00 387.00 6.5 $305111 Chair, Jetson, 19"L 18"D 31"H 146.50 219.75 6.5 $305271 Chair, La Brea Swivel, Charcoal Gray Fabric, 35"L 27"D 40"D 329.00 493.50 6.5 $305149 Chair, Luxor, Guest, 27"L 28"D 40"H 255.25 383.00 6.5 $305270 Chair, Madden Arm, Lt. Gray Vinyl, 27"L 32"D 33"H 340.25 510.50 6.5 $305108 Chair, New York, 23"L 32"D 33"H 151.50 227.25 6.5 $305284 Chair, Rustique Arm, Gunmetal, 20"L 18"D 31"H 138.50 207.75 6.5 $305272 Chair, Swanson Swivel, White Vinyl, 28"L 25"D 18"H 210.00 315.00 6.5 $305250 Chair, Wendy, Clear Acrylic, 15"L 20"D 36"H 100.50 150.75 6.5 $

Seating - OttomansItem Code Description Discount ($) Regular ($) Qty Tax % Total

305096 Endless Curved Ottoman, Black, 60.5"L 37.5"D 15"H 439.00 659.00 6.5 $305097 Endless Curved Ottoman, White, 60.5"L 37.5"D 15"H 439.00 659.00 6.5 $305277 Ottoman, Bench, Black Vinyl, 60"L 20"D 18"H 280.75 421.25 6.5 $305278 Ottoman, Bench, White Vinyl, 60"L 20"D 18"H 280.75 421.25 6.5 $305085 Ottoman, Cube, Black, 17"L 17"D 18'H 83.50 125.25 6.5 $305093 Ottoman, Cube, White Leather, 17"L 17"D 18"H 101.25 152.00 6.5 $305092 Ottoman, South Beach, Wedge, Platinum, 25"L 31"D 18'H 191.75 287.75 6.5 $305280 Ottoman, Square Seat, Black, 34"L 34"D 15"H 85.00 127.50 6.5 $305279 Ottoman, Square Seat, White, 34"L 34"D 15"H 85.00 127.50 6.5 $305246 Ottoman, Vibe Cube, Blue, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305242 Ottoman, Vibe Cube, Champagne, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305243 Ottoman, Vibe Cube, Gold/Bronze, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305241 Ottoman, Vibe Cube, Green, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305244 Ottoman, Vibe Cube, Pink, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305245 Ottoman, Vibe Cube, Red, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $305247 Ottoman, Vibe Cube, Yellow, Vinyl, 18"L 18"D 18"H 113.00 169.50 6.5 $

Seating - Office and Utility SeatingItem Code Description Discount ($) Regular ($) Qty Tax % Total

305150 Chair, Altura, High Back, 25"L 25"D 43"H Adj. 273.75 410.75 6.5 $305151 Chair, Altura, Med. Back, 25"L 25"D 37"H Adj. 282.50 423.75 6.5 $305305 Chair, Executive, Pro, White, 27.5"L 27.5"D 45.7"H 227.50 341.25 6.5 $305147 Chair, Luxor, High Back, 27"L 28"D 47"H Adj. 300.25 450.50 6.5 $305148 Chair, Luxor, Med. Back, 27"L 28"D 41"H Adj. 287.50 431.25 6.5 $

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Seating - Office and Utility Seating305126 Chair, Task, 25"L 26"D 21"H 121.25 182.00 6.5 $305309 Meeting Chair, White Vinyl, 25.5"L 23.5"D 34"H 300.00 450.00 6.5 $305307 Pro Executive Mid Back Chair, Black Vinyl, 24"L 22"D 40"H 584.00 876.00 6.5 $305308 Pro Executive Mid Back Chair, White, 24"L 22"D 40"H 434.00 651.00 6.5 $305043 Stool, Drafting, 25"L 26"D 34"H 218.25 327.50 6.5 $

Seating - BarstoolsItem Code Description Discount ($) Regular ($) Qty Tax % Total

305370 Apex Barstool, Black Vinyl, 21"L 21"D 33"H 315.00 473.00 6.5 $305371 Apex Barstool, Blue Ultra Suede, 21"L 21"D 33"H 315.00 473.00 6.5 $305372 Apex Barstool, Red Vinyl, 21"L 21"D 33"H 315.00 473.00 6.5 $305373 Apex Barstool, White Vinyl, 21"L 21"D 33"H 315.00 473.00 6.5 $305012 Barstool, Banana, Black, 21"L 22"D 30"H 122.75 184.25 6.5 $305013 Barstool, Banana, White, 21"L 22"D 30"H 123.50 185.25 6.5 $305010 Barstool, Gin, Maple, 16"L 16"D 29"H 139.25 209.00 6.5 $305023 Barstool, Ice, Transparent/Chrome, 16.75"L 16"D 32"H 208.50 312.75 6.5 $305011 Barstool, Jetson, Black, 18"L 19"D 29"H 194.75 292.25 6.5 $305289 Barstool, Lift, Chrome/Black Seat, 15" Round 23-33.5"H 95.25 143.00 6.5 $305292 Barstool, Lift, Chrome/Gray Seat, 15" Round 23-33.5"H 95.25 143.00 6.5 $305291 Barstool, Lift, Chrome/Red Seat, 15" Round 23-33.5"H 95.25 143.00 6.5 $305290 Barstool, Lift, Chrome/White Seat, 15" Round 23-33.5"H 95.25 143.00 6.5 $305009 Barstool, Oslo, Blue, 17"L 20"D 30"H 226.75 340.25 6.5 $305008 Barstool, Oslo, White, 17"L 20"D 30"H 226.75 340.25 6.5 $305288 Barstool, Rustique, Gunmetal, 13"L 13"D 30"D 123.00 184.50 6.5 $305206 Barstool, Shark Swivel, White/Chrome Base, 22"L 19"D 34"- 44"H 366.25 549.50 6.5 $305207 Barstool, Zooey Swivel, White/Chrome Base, 15"Lx17"Dx31"-35"H 332.75 499.25 6.5 $305259 Christopher Barstool, 19"L 15"D 41"H 315.00 473.00 6.5 $

Tables - CafeItem Code Description Discount ($) Regular ($) Qty Tax % Total

305315 30" Round Café Table w/ Hydraulic Base, Mahogany Top, 30"RN 379.00 569.00 6.5 $305318 30" Round Café Table w/ Hydraulic Base, Orange Top, 30"RND 2 379.00 569.00 6.5 $305067 G30 Cafe Table, Powered White Top, 72"L 26"D 30"H 1,180.00 1,770.00 6.5 $305162 Table, Cafe, Blue/Black, 30" Round 29"H 174.25 261.50 6.5 $305154 Table, Cafe, Blue/Hydraulic Base, 30" Round 29"H 232.75 349.25 6.5 $305164 Table, Cafe, Graphite/Black, 30" Round 29"H 174.25 261.50 6.5 $305167 Table, Cafe, Graphite/Black, 36" Round 29"H 180.00 270.00 6.5 $305156 Table, Cafe, Graphite/Hydraulic Base, 30" Round 29"H 232.75 349.25 6.5 $305159 Table, Cafe, Graphite/Hydraulic Base, 36" Round 29"H 192.25 288.50 6.5 $305165 Table, Cafe, Maple/Black, 30" Round 29"H 232.75 349.25 6.5 $305168 Table, Cafe, Maple/Black, 36" Round 29"H 180.00 270.00 6.5 $305157 Table, Cafe, Maple/Hydraulic Base, 30" Round 29"H 232.75 349.25 6.5 $305160 Table, Cafe, Maple/Hydraulic Base, 36" Round 29"H 192.25 288.50 6.5 $305161 Table, Cafe, Red/Black, 30" Round 29"H 174.25 261.50 6.5 $305153 Table, Cafe, Red/Hydraulic Base, 30" Round 29"H 232.75 349.25 6.5 $

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Tables - Cafe305282 Table, Cafe, Silver Texture/Black Base, 30" Round 29"H 148.75 223.25 6.5 $305299 Table, Cafe, Silver Textured Grain/Hydraulic Base, 30" Round 29" 186.50 279.75 6.5 $305283 Table, Cafe, White Laminate/Black Base, 36" Round 29"H 134.25 201.50 6.5 $305301 Table, Cafe, White Laminate/Hydraulic Base, 36" Round 29"H 183.50 275.25 6.5 $

Tables - BarItem Code Description Discount ($) Regular ($) Qty Tax % Total

305316 30" Round Bar Table w/ Hydraulic Base, Mahogany Top, 30"RND 379.00 569.00 6.5 $305317 30" Round Bar Table w/ Hydraulic Base, Orange Top, 30"RND 45 379.00 569.00 6.5 $305071 G30 Bar Table, Powered White Top, 72"L 26"D 42"H 1,540.00 2,310.00 6.5 $305131 Table, Bar, Blue/Black, 30" Round 42"H 181.00 271.50 6.5 $305140 Table, Bar, Blue/Hydraulic Base, 30" Round 42"H 236.75 355.25 6.5 $305133 Table, Bar, Graphite/Black, 30" Round 42"H 181.00 271.50 6.5 $305136 Table, Bar, Graphite/Black, 36" Round 42"H 223.00 334.50 6.5 $305142 Table, Bar, Graphite/Hydraulic Base, 30" Round 42"H 313.75 470.75 6.5 $305145 Table, Bar, Graphite/Hydraulic Base, 36" Round 42"H 279.00 418.50 6.5 $305134 Table, Bar, Maple/Black, 30" Round 42"H 181.00 271.50 6.5 $305137 Table, Bar, Maple/Black, 36" Round 42"H 223.00 334.50 6.5 $305143 Table, Bar, Maple/Hydraulic Base, 30" Round 42"H 236.75 355.25 6.5 $305146 Table, Bar, Maple/Hydraulic Base, 36" Round 42"H 279.00 418.50 6.5 $305130 Table, Bar, Red/Black, 30" Round 42"H 181.00 271.50 6.5 $305139 Table, Bar, Red/Hydraulic Base, 30" Round 42"H 236.75 355.25 6.5 $305286 Table, Bar, Silver Textured Grain/Black Base, 30" Round 42"H 163.00 244.50 6.5 $305302 Table, Bar, Silver Textured Grain/Hydraulic Base, 30" Round 42"H 198.75 298.25 6.5 $305287 Table, Bar, White Laminate/Black Base, 36" Round 42"H 151.75 227.75 6.5 $305303 Table, Bar, White Laminate/Hydraulic Base, 36" Round 42"H 191.75 287.75 6.5 $

Tables - CocktailItem Code Description Discount ($) Regular ($) Qty Tax % Total

305189 G30 Cocktail Table, Powered White Top, 72"L 26"D 18"H 849.00 1,270.00 6.5 $305188 Sydney Powered Cocktail Table, Black, 48"L 26"D 18"H 485.00 728.00 6.5 $305187 Sydney Powered Cocktail Table, White, 48"L 26"D 18"H 485.00 728.00 6.5 $305017 Table, Cocktail, Geo, Black, 50"L 22"D 16"H 177.50 266.25 6.5 $305014 Table, Cocktail, Geo, Chrome, 50"L 22"D 16"H 177.50 266.25 6.5 $305020 Table, Cocktail, Inspiration, 42"L 28"D 18"H 249.25 374.00 6.5 $305210 Table, Cocktail, Oliver, 47"L 27"D 19"H 261.75 392.75 6.5 $305016 Table, Cocktail, Silverado, 36" Round 17"H 190.00 285.00 6.5 $305025 Table, Cocktail, Sydney Black, 48"L 26"D 18"H 319.50 479.25 6.5 $305024 Table, Cocktail, Sydney White, 48"L 26"D 18"H 319.50 479.25 6.5 $

Tables - End TablesItem Code Description Discount ($) Regular ($) Qty Tax % Total

305112 Regis End Table, 16"L 15.5"D 16.5"H 385.00 578.00 6.5 $305273 Table, Aura, White Metal, 15" Round 22"H 108.75 163.25 6.5 $305274 Table, E, Wood, 21"L 15.5"D 27.5"H 103.50 155.25 6.5 $305047 Table, End, Geo, Black, 26"L 26"D 20"H 165.75 248.75 6.5 $

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305044 Table, End, Geo, Chrome, 26"L 26"D 20"H 165.75 248.75 6.5 $305049 Table, End, Inspiration, 24"L 28"D 22"H 236.00 354.00 6.5 $305211 Table, End, Oliver, 22" Round 22"H 198.00 297.00 6.5 $305046 Table, End, Silverado, 24" Round 22"H 182.50 273.75 6.5 $305050 Table, End, Sydney, Black, 27"L 23"D 22"H 235.00 352.50 6.5 $305048 Table, End, Sydney, White, 27"L 23"D 22"H 235.00 352.50 6.5 $305276 Table, Mosaic, Set of 3 202.00 303.00 6.5 $305275 Table, Timber, Wood, 16" Round 17"H 128.25 192.50 6.5 $

Tables - ConferenceItem Code Description Discount ($) Regular ($) Qty Tax % Total

305190 Powered Conference Table Module, Black, 5"L 2.25"D 2"H 102.00 153.00 6.5 $305175 Table, Conf., Geo, Black, 42"L 42"D 29"H 199.00 298.50 6.5 $305176 Table, Conf., Geo, Black, 60"L 36"D 29"H 368.50 552.75 6.5 $305173 Table, Conf., Geo, Chrome, 42"L 42"D 29"H 199.00 298.50 6.5 $305174 Table, Conf., Geo, Chrome, 60"L 36"D 29"H 368.50 552.75 6.5 $305027 Table, Conf., Graphite, 42" Round 29"H 273.75 410.75 6.5 $305028 Table, Conf., Graphite, 72"L 36"D 29"H 375.00 562.50 6.5 $305029 Table, Conf., Graphite, 96"L 36"D 29"H 434.25 651.50 6.5 $305033 Table, Conf., Mahogany, 120"L 42"W 29"H 636.00 954.00 6.5 $305030 Table, Conf., Mahogany, 42" Round, 42"L 42"W 29"H 360.00 540.00 6.5 $305031 Table, Conf., Mahogany, 72"L 42"W 29"H 426.50 639.75 6.5 $305032 Table, Conf., Mahogany, 96"L 42"W 29"H 521.50 782.25 6.5 $305177 Table, Conf., Manhattan, 42" Round 29"H 228.25 342.50 6.5 $305293 Table, Conf., Merlin, Gray Laminate/Black, 46"L 29"D 30"H 275.75 413.75 6.5 $305281 Table, Conf., White Laminate, 42" Round 29"H 222.50 333.75 6.5 $305208 Table, Nova, Oval, White/Silver Legs, 71"L 35.5"D 29"H 539.50 809.25 6.5 $

Tables - Martini BarItem Code Description Discount ($) Regular ($) Qty Tax % Total

305004 Table, Bar, Martini 3 pc., 100"L 100"D 47"H 2,433.25 3,650.00 6.5 $305003 Table, Bar, Martini, 50"L 50"D 47"H 914.75 1,372.25 6.5 $

Product DisplayItem Code Description Discount ($) Regular ($) Qty Tax % Total

305001 Bookcase, Mahogany, 36"L 13"D 71"H 335.50 503.25 6.5 $305053 Etagere, Black, 30"L 16"D 70"H 237.75 356.75 6.5 $305052 Etagere, Pewter, 30"L 16"D 70"H 237.75 356.75 6.5 $305103 Pedestal, Locking Door, Black, 24"L 24"D 42"H 319.25 479.00 6.5 $305297 Pedestal, Powered Locking, Black, 24"L 24"D 30"H 358.75 538.25 6.5 $305295 Pedestal, Powered Locking, Black, 24"L 24"D 42"H 428.50 642.75 6.5 $305298 Pedestal, Powered Locking, White, 24"L 24"D 30"H 358.75 538.25 6.5 $305296 Pedestal, Powered Locking, White, 24"L 24"D 42"H 428.50 642.75 6.5 $

Office and Utility FurnitureItem Code Description Discount ($) Regular ($) Qty Tax % Total

305039 Credenza, Mahogany, 72"L 24"D 29"H 549.25 824.00 6.5 $

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Office and Utility Furniture305056 Desk, Executive, Mahogany, 60"L 30"D 29"H 508.75 763.25 6.5 $305294 Desk, Writing/Work Table, White Laminate/White, 48"L 24"D 30"H 260.25 390.50 6.5 $305058 File, Lateral, Mahogany, 36"L 20"D 29"H 426.50 639.75 6.5 $

LampsItem Code Description Discount ($) Regular ($) Qty Tax % Total

305204 Lamp, Floor, Mason, Silver, 18" Round 55"H 199.00 298.50 6.5 $305205 Lamp, Table, Mason, Silver, 16" Round 26"H 270.25 405.50 6.5 $


305380 Charging Adapter, Black, 33"L 28.25 42.50 6.5 $305381 Charging Adapter, White, 33"L 28.25 42.50 6.5 $

Electrical Outlets Not IncludedNeed power for that lamp or powered pedestal in your booth? Order electrical outlets separately for your booth space through the electrical service provider.







Cancellation Policy: Items cancelled will be charged 100% of original price after move-in begins.

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Convenience Package Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.






http://e.ges.com/052600719/packages/esm

Barcelona Club Package Deluxe Chair Package Stool Package A Chair Package A

Standard Furniture PackageItem Code Description Discount ($) Regular ($) Qty Tax % Total

404301 Chair Package A 297.90 447.10 6.5 $Includes: (2) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) Wastebasket.

404323 Display Case Package A 573.00 859.75 6.5 $Includes: (2) Contemporary Stools, (1) Starbase Table 30"X40", (1) 6' Half View Display Case.

404324 Display Case Package B 594.00 891.25 6.5 $Includes: (2) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) 6' Half View Display Case.

404322 Meeting Package 442.40 447.10 6.5 $Includes: (4) Contemporary Arm Chairs, (1) Starbase Table 40"X30", (1) Wastebasket.

404311 Stool Package A 276.90 415.60 6.5 $Includes: (2) Contemporary Stools, (1) Starbase Table 30"X40", (1) Wastebasket.

Standard Skirted Furniture PackageItem Code Description Color Code Discount ($) Regular ($) Qty Tax % Total

4046 Chair Package B 260.40 390.85 6.5 $Includes: (2) Contemporary Arm Chairs, (1) 6' Skirted Table 24"X30", (1) Wastebasket.

4146 Stool Package B 254.15 381.60 6.5 $Includes: (2) Contemporary Stools, (1) 6' Skirted Counter 24"X42", (1) Wastebasket.

Skirt Color Options(Gray will be provided if no color is indicated.)

(54) (41) (42) (43) (46) (40) (45) (48) (49) (55) (50)

Specialty Furniture Package

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Convenience Package Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


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Item Code Description Discount ($) Regular ($) Qty Tax % Total

Specialty Furniture Package404504 Bar Package 1,368.25 2,052.75 6.5 $

Includes: (2) White Oslo Barstools, (1) Martini Bar.

404501 Barcelona Club Package 1,456.00 2,184.00 6.5 $Includes: (2) Black Barcelona Chairs, (1) Inspiration End Table.

404503 Deluxe Chair Package 495.25 743.00 6.5 $Includes: (2) New York Chairs, (1) Cafe Table 36"X29".

404505 Premium Pedestal Package 564.75 847.50 6.5 $Includes: (2) Black Banana Barstools, (1) Locking Pedestal.

404506 Premium Stool Package 560.75 841.25 6.5 $Includes: (2) White Banana Barstools, (1) Bar Table 30"X42".

404508 South Beach Collection 1,421.50 2,132.50 6.5 $Includes: (1) White Half-Round Ottoman, (1) 3-Piece South Beach Sectional (Platinum Suede).







Cancellation Policy: Package items cancelled will be charged 50% of original price after move-in begins and 100% of original price after installation.

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16GEM Exhibit System Form 10' x 10'All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Important information:• Transportation, material handling, installation and dismantle of exhibit is included. Changes made to the unit

after installation will require a labor call. • All rental units will be available for client merchandising one day prior to show opening unless otherwise

requested.• Cancellation Policy: Orders cancelled will be charged 50% of original price after move-in begins and 100%

of original price after installation.

Please specify which number box corresponds to your preferred lettered panel option shown below.

AWirewall Panel

(color choice below)

BSlat Wall Panel

(black/white)

CWall Panel

(without changes)

10' x 10' Exhibit System PackageItem Code Description Discount ($) Regular ($) Qty Tax % Total

400431 10x10 Surf Build a Booth 1,435.00 2,152.50 6.5 $Includes: Material Handling up to 500 pounds

All GEM metal (choice of silver or black trim), standard panels and accessories for grid and slat walls (see wire and slat wall order forms). Accessories must be ordered in advance. Accessories requested at show site are subject to show site rates. Option of 4' or 6' skirted table, standard carpet and 2 side chairs Actual Working Space 9'-9" wide, and 8'-0" deep

For ordering information, please contact us: Phone: (407) 370-6200 or Email: [email protected]

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16GEM Exhibit System Form 10' x 20'All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Important information:• Transportation, material handling, installation and dismantle of exhibit is included. Changes made to the unit

after installation will require a labor call.• All rental units will be available for client merchandising one day prior to show opening unless otherwise

requested.• Cancellation Policy: Orders cancelled will be charged 50% of original price after move-in begins and 100%

of original price after installation.

Please specify which number box corresponds to your preferred lettered panel option shown below.

AWirewall Panel

(color choice below)

BSlat Wall Panel

(black/white)

CWall Panel

(without changes)

10' x 20' Exhibit System PackageItem Code Description Discount ($) Regular ($) Qty Tax % Total

400432 10x20 Surf Build a Booth 2,870.00 4,305.00 6.5 $Includes: Material Handling up to 1000 pounds

All GEM metal (choice of silver or black trim), standard panels and accessories for grid and slat walls (see wire and slat wall order forms). Accessories must be ordered in advance. Accessories requested at show site are subject to show site rates. Option of Two 4' or 6' skirted tables, standard carpet and 4 side chairs Actual Working Space 19'-9" wide, and 8'-0" deep

For ordering information, please contact us: Phone: (407) 370-6200 or Email: [email protected]

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Please note that although arm lights may be included in your package, electrical power must be ordered separately through the electrical services provider in your exhibitor service manual. Colors may vary due to facility lighting, printing limitations and dye lot differences.

Standard Exhibit Systems

With 4 GES® standard exhibits to choose from, selecting the size and configuration that meets your tradeshow needs is easy. Our modular exhibits are hassle-free because you pay no design fees, no shipping fees, and no repair or refurbishing fees. Plus, you may customize the trim and panels, and choose from a wide variety of accessories to create a unique exhibit that reinforces your brand and marketing efforts. All packages include rental, delivery, installation, and dismantling. For other custom furnishings, hanging signs, or graphics, chat with your GES National Servicenter® representative at www.ges.com/chat.

Accessories

600110 - Exhibit, Armlight Black

600103 - Exhibit, Counter, 1M Curved

600101 - Exhibit, Counter, 1M x 1/2M x 40"H

600102 - Exhibit, Counter, 2M x 1/2M x 40"H

600221 - Exhibit, Light Box, Large 37"x85"

600222 - Exhibit, Light Box, Medium 37"x56"

600223 - Exhibit, Light Box, Small 37"x28"

661931 - Exhibit, Panel, Slatwall, 1M x 8'

600291 - Exhibit, Panel, Wirewall, 1M

600243 - Exhibit, Shelf, 1M x 10" Deep

Trim and Panel ChoicesPanel Type & Color

Coated: Black (C41) Coated: Oxford White (C50) Coated: Prism Blue (C42) Coated: Silver Gray (C79)

Fabric: Black (F41) Fabric: Blue (F42) Fabric: Gray (F40)

Trim Color

Black (41) Silver (79)

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16Wirewall Grid Panel and Slat Wall Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.





not be available and substitutions might be necessary. • Arm lights and shelves cannot be placed on pipe and drape.• We also offer Wirewall Display Packages for utilization in exhibit booth space, as well as an assortment of

accessories to use with the wall panels. If you have a special request, just call!• Want an easier way? Submit your order online: http://e.ges.com/052600719/exhibits/esm

Wirewall Grid Panel Slatwall Panel (accessories rented separately)

Exhibit Panel Color Options

(C41) (C50) (C42) (C79) (F41) (F42) (F40)C Color Codes are Coated Panels F Color Codes are Fabric

Trim Color Options

(41) (79)


600110 Exhibit, Armlight Black 73.50 110.25 6.5 $600103 Exhibit, Counter, 1M Curved 377.00 565.50 6.5 $

Trim Color:________ Panel Color:________

600101 Exhibit, Counter, 1M x 1/2M x 40"H 274.00 411.00 6.5 $Trim Color:________ Panel Color:________

600102 Exhibit, Counter, 2M x 1/2M x 40"H 377.00 565.50 6.5 $Trim Color:________ Panel Color:________

600221 Exhibit, Light Box, Large 37"x85" 484.25 726.50 6.5 $600222 Exhibit, Light Box, Medium 37"x56" 346.00 519.00 6.5 $600223 Exhibit, Light Box, Small 37"x28" 221.75 332.75 6.5 $661931 Exhibit, Panel, Slatwall, 1M x 8' 234.25 351.50 6.5 $600291 Exhibit, Panel, Wirewall, 1M 206.00 309.00 6.5 $600243 Exhibit, Shelf, 1M x 10" Deep 62.00 93.00 6.5 $







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49Digital File PreparationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Graphic File SolutionsWe are committed to partnering with you to provide comprehensive and effective graphic solutions for your event. The graphics print and production industry continuously evolves, and we want your graphics and images to look their absolute best.

To ensure the highest quality output from your digital files, and to make file transfers as seamless as possible, please review and follow these guidelines when submitting artwork to GES. We also offer layout and design services for a fee. Please contact GES for details.

Suitable Programs for images or logosProgram Preferred FormatAdobe Illustrator CS6, CC 2014 .ai, .eps

Adobe Photoshop CS6, CC 2014 .tif (LZW), .jpg (High Quality), .psd

Adobe InDesign CS6, CC 2014 .indd (include all links)

Adobe Acrobat .pdf (Press Quality Setting)

Suitable Media for images or logosMedia Preferred FormatCD-ROM Hard copy color proofs

DVD-ROM Hard copy color proofs

Email Attachments Limited to maximum size of 5MB

FTP Mandatory ZIP or SIT compression

• Save money by providing your artwork/graphic files in the recommended formats.• Send your graphics early with client name, show name, and booth number to avoid costly delays.• Do not copy graphics from web pages as they will be low resolution and not suitable for your exhibit/sign.

Avoiding Additional CostsFiles obtained from the internet (.jpg or .gif) or artwork created in MS Office applications (Word, Excel, PowerPoint) are often not suitable for high quality output, and often require additional hourly charges. Artwork should be created at actual size, however, for larger files i.e., banner artwork, 10% or 25% of actual size is acceptable. Scans should be no smaller than 300dpi at quarter size. To avoid additional costs associated with these file types, please supply files in accordance as defined herein.

Vector Artwork For the best quality, create in vector format (ai or vector eps). Logos taken from websites are generally GIF files. GIF files are not acceptable as they will not print clearly. See Visual. Artwork produced in vinyl, for example, solid company logos or text must be supplied in a vector format (ai or vector eps). Artwork created in a pixel format i.e., TIFF and JPEG is not suitable. See Visual.

Editable Text Outlined Text

gif(raster)

ai / eps(vector)

Bitmap/Raster Artwork TIFF and PSD - These are the preferred file formats for raster images. Files should be supplied at 100dpi at full size, or they should re-scale to those dimensions. If the resolution is lower than 100dpi, images can look blurry or pixilated when printed. If there is a lot of small text in the raster image, the file can be provided at higher resolutions to ensure print quality. See Visual.JPEG - We can use JPEG files, but because JPEGs use file compression this can sometimes affect image quality. Therefore, this file type should only be used if the files are being emailed.PDF - These are print files only and cannot be altered to fit different sizes, artwork must be set up at the correct proportion and at print-ready quality. Ensure images are saved at high resolution (100dpi at final size).

Low Resolution (72 dpi)

High Resolution (300 dpi)

Order graphics and upload artwork files directly online, click here: https://e.ges.com/052600719/signs

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Digital File PreparationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Front and Backlit Graphics When producing artwork for front lit graphics or transparencies keep these points in mind:

• Avoid setting type in Photoshop — instead use a vector-based program (such as Adobe Illustrator) for your type. If you do use vector smart objects, save the file as an.eps or .psd to retain vector properties.

• If you plan to add effects to your type (such as drop shadows or glows), follow these steps: a. Import the Illustrator type into Photoshop b. Add effects to the type c. Separate the effects onto a layer d. Delete the type layer e. Assemble the type and photo in a vector program.

• Always provide logos in a vector format.

• If you have critical PMS colors to match, provide us with a layered Photoshop file to allow for color editing.

• Always add at least 1” of bleed to your images.

• Use gradients carefully and sparingly. Gradients often “band,” and little can be done to correct the problem. Look at your high res file at 100% — if you can see the banding, it WILL appear in the print. Adding 1 pt. of noise to the file may resolve the problem.

File Sizes Please build Photoshop (raster) graphics to at least 100dpi at final size. Any combination of size/resolution that produces this result is acceptable.(e.g. 1/4 size file @400dpi) Here is an easy way to determine how much digital information is needed for your graphic:

• Open a new document in Photoshop

• Enter the final width and height of your graphic.

• Enter a resolution of 100 dpi

The resulting megabyte size is the approximate amount of digital information we need for best quality output.

Adobe Illustrator, InDesign, Photoshop• Work with .eps files as much as possible. .eps files are a better quality

file format than .tif files and are accepted more easily by Adobe Illustrator.

• Save a Low Res files version of your files for proofing and a Hi Res file for production. Illustrator allows for seamless swapping of LR and HR files provided the images are the same dimensions.

• When saving your HR file, use the settings shown in figure a. This will compress the information in the file without degrading the quality. High resolution files saved with this setting present no issues for our output devices.

• If you must work with a .tif file because you are colorizing it in illustrator, save the HR file with the LZW compression option.

• Keep all color-critical elements of your design vector whenever possible. Don’t send the layered Photoshop unless you need critical color corrections. If you want to add a Photoshop effect to a logo or color critical text: set the text in illustrator or keep the logo vector, create the desired effect in Photoshop, then link the Photoshop file into Illustrator under the color critical vector art or text.

• Photoshop files with text or vector smart objects need to be saved out as .eps or .psd to retain vector properties.

Placed Images Provide placed images at 100dpi at 100% of final size as a .tif (LZW compression) or .psd. Embedding images in Illustrator is preferred and need to be 100dpi at final size.

FontsTurn all fonts to outlines or convert to paths before sending the files. If you are using a program where this is not an option, YOU MUST INCLUDE ALL FONTS with your files. OTF (open type fonts). are preferred.

VinylWe can only produce vinyl for type or logos from VECTOR based artwork. DO NOT send PowerPoint files, .gifs, .jpgs, .pdfs or raster-based images output to vinyl.

Remember• You MUST add bleed to your photographic images.

• Backlit graphics are held in place with velcro or with a frame–place type and critical images at least 1” from all edges to avoid this dead space (see diagram below).

• You MUST provide PMS colors. We are not responsible for accurate reproduction of your logo or corporate colors if PMS matches are not provided.

• Please make certain that your scans are clean (free of dust, dirt, and scratches) BEFORE you send them for production. Deadlines and time constraints do not allow us to check all your images for quality. We must assume the images you provide are the highest quality available to you.To check for quality, look at your Photoshop files at 100% enlargement. If you can see dirt and scratches, they will appear on your final output. Use the rubber stamp tool (clone stamp tool) to eliminate these imperfections.

figure a.

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16Graphics and Signage Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Order graphics and upload artwork files directly online, click here: https://e.ges.com/052600719/signs/esm

Graphics and SignageItem Code Description Discount ($) Regular ($) Qty Tax % Total

668773 1 Meter Graphic Panel, 38-1/8" wide x 86-1/4" high 203.75 305.75 6.5 $

600534 22"W x 28"H Vertical Sign w/ Sign Holder, Double Sided 243.00 364.50 6.5 $

600533 22"W x 28"H Vertical Sign w/ Sign Holder, Single Sided 187.50 281.25 6.5 $

600535 72"W x 36"H Vinyl Banner (horizontal or vertical) w/ Silver Grommets, Single Sided 198.50 297.75 6.5 $

600852 Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided 358.50 537.75 6.5 $

600850 Freestanding 24"W x 84"H Vertical Ad Board w/ White Cardboard Base, Single Sided 220.75 331.25 6.5 $

600853 Freestanding 38"W x 84"H Vertical Ad Board w/ White Cardboard Base, Double Sided 469.25 704.00 6.5 $

600851 Freestanding 38"W x 84"H Vertical Ad Board w/ White Cardboard Base, Single Sided 331.25 497.00 6.5 $

601099 Printed Cardboard Base for Freestanding Boards 21.60 32.50 6.5 $

FoamcoreItem Code Description Discount ($) Regular ($) Qty Tax % Total

600650 White Foamcore, 4' x 8' sheet 51.25 77.00 6.5 $







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Standard Graphics

38" Ad Board

600851 Freestanding 38"W x 84"H Vertical Ad Board w/ White Cardboard Base, Single Sided (includes cardboard base, graphic & delivery)

600853 Freestanding 38"W x 84"H Vertical Ad Board w/ White Cardboard Base, Double Sided

Includes cardboard base, graphic and delivery. Printed base available at additional cost.

24" Ad Board

600850 Freestanding 24"W x 84"H Vertical Ad Board w/ White Cardboard Base, Single Sided (includes cardboard base, graphic & delivery)

600852 Freestanding 24"W x 84"H Vertical Ad Board w/ Cardboard Base, Double Sided

Includes cardboard base, graphic and delivery. Printed base available at additional cost.

22" x 28" with Sign Holder

600533 22"W x 28"H Vertical Sign w/ Sign Holder, Single Sided

600534 22"W x 28"H Vertical Sign w/ Sign Holder, Double Sided

Includes sign holder rental, graphic and delivery.

6' x 3' Banner

600535 72"W x 36"H Vinyl Banner (horizontal or vertical) w/ Silver Grommets, Single Sided

Banner is available horizontal or vertical. Includes silver grommets.

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Material Handling/Drayage InformationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Benefits of Advance Shipping to the GES Warehouse• Storage of materials for up to 30 days prior to your show. • Delivery of Shipments to your booth by your published set-up time. • Some convention centers and hotels do not have facilities for receiving or storing freight. • Saves valuable set-up time.

How to Ship in Advance to the GES Warehouse• Remove all old shipping and empty storage labels. • Fill out and attach enclosed Advance Shipping labels. • Complete the enclosed Material Handling/Drayage Order Form. • Remember to confirm receipt of your shipment prior to leaving for the show. • All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of

merchandise.• Certified weight tickets must accompany all shipments. • Take the time to ensure that your display and products are packed neatly and securely. • Do not ship uncrated materials to warehouse.

How to Ship to Exhibit Site• Consign all domestic shipments c/o GES.• Remove all old shipping and empty storage labels. • Fill out and attach enclosed Direct Shipping labels. • Complete the enclosed Material Handling Information Sheet. • All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of

merchandise.• Certified weight tickets must accompany all shipments. • Take the time to ensure that your display and products are packed neatly and securely. • If you are shipping your carpet and/or lighting truss, make sure it is loaded last so it can be unloaded first.

Freight CarriersSelect a carrier with experience in handling exhibition materials. Make sure to give your carrier explicit information as to where and when to check in. Delivery and pick up times are often out of the range of normal delivery hours, make sure your carrier is committed to meeting your target dates and times. While making shipping plans to the Show, also plan for the return shipment.

Tracking ShipmentsConfirm your delivery date and time with your carrier, and have all pertinent shipping information in the hands of your representative at show site. You may also want to review the return of your Goods at the end of the show. GES Logistics domestic shipments can be tracked online by going to: www.ges.com/everything/logistics/tracking/.

Get an instant quote today at http://logisticsquote.ges.com/

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Estimating Material Handling ChargesHandling charges are based on the weight of the freight. Shipments are billed by the hundred weight and rounded up to the nearest hundred. Minimum per Shipment may apply, see enclosed Material Handling/Drayage Order Form for details. Please prepay all shipping charges - GES cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets - otherwise GES will invoice the entire load at the Uncrated rate.• Crated - Material that is skidded, or is in any type of shipping container that can be unloaded at the dock with no

additional handling required. • Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or

hooks.• Overtime Surcharges - Shows that move-in or move-out on weekends or after 4:30 PM during the weekday, may be

subject to additional overtime surcharges. See enclosed Material Handling/Drayage Order Form for details.

Late Surcharges - May be charged an additional overtime surcharge• If advance freight is received before or after the published deadline date for shipments to arrive at the warehouse. See

enclosed Material Handling/Drayage Order Form for details. • Freight shipments sent to the show after it has opened. • Freight shipments that are received at showsite that do not meet their published date and time.• Shipment Surcharges - A surcharge will be incurred per shipment for those that are received with incomplete

information on shipping labels identifying company name and booth number and/or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in.

Machinery Labor and EquipmentLabor and equipment for uncrating, unskidding, positioning, leveling, dismantling, recrating, and reskidding machinery and/or equipment must be ordered separately. Place your order for this labor using the Forklift Labor Order Form. If your material requires specialized rigging equipment, please notify us promptly so that we can make arrangements. When possible, supply your own rigging equipment with shipments and pre-rig your material.

Storing Empty ContainersProperly labeled empty shipping cartons will be picked up, stored, and returned after the show. Labels are available at the GES Servicenter® or from your GES Service Executive and are for empty storage only. Depending on the size of the show, it can take from two to twelve hours to return empty crates. Do not store any items in crates marked "empty." GES has no liability for damage to crates or items sent to empty storage in crates.

Outgoing ShipmentsAn OMHF (Outbound Material Handling Form / Bill of Lading) must accompany all outgoing shipments. Shipping information, outbound forms and labels will be available at the GES Servicenter®. Exhibitors selecting non-official carriers will need to make their own arrangements for pickup. Make sure that someone from your company will be on-site to oversee the outbound shipment of your display and product.

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Measure of Damage• Liability - GES is liable for loss or damage to your goods only if the loss or damage is caused by GES negligence. • Sole Relief - If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's

goods is limited to $.50 (USD) per pound with a maximum liability of $100 (USD) per container, or $1,500.00 (USD) per shipment, whichever is less.

InsuranceAll of your goods should be insured by your own insurance policy. Although we do our best to handle your goods as our own, there are many variables in shipping and handling that can affect your exhibit and products. GES has published GES Terms and Conditions of Contract that are in this exhibitor service manual. Please read them carefully. It is recommended that your goods be insured.

Work ZoneCustomer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk.

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GES Transportation Plus

Save 10% on Material Handling with GES Transportation Plus.

GES is your one stop shop for event and trade show transportation. As the Official Services Provider, we can offer you competitive pricing and a seamless shipping experience along with these Transportation Plus benefits:

10% off material handling

GES on-site support professionals

24/7 online shipment tracking: http://www.ges.com/us/logistics/tools

Consolidated show invoice

Fully integrated storage and shipping solutions

Order your round-trip shipping today to qualify for 10% off material handling fees.

Get an instant quote today at: https://e.ges.com/052600719/logistics_quoteDiscount does not apply to shipments that are considered small packages, local or shipments over 5,000 lbs.

ges.com | 800.475.2098©2015 Global Experience Specialists, Inc. (GES)

Visit ges.com and discover how we use art and science to create engaging experiences.

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Material Handling/Drayage Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• Material Handling is the unloading and delivery of exhibit freight to the exhibitor's booth on the show floor.

Material handling charges will be invoiced to you at show site for any freight unloaded and delivered. Use this form to plan, estimate costs and pre-order this service.

• Straight Time is Monday through Friday 8:00 AM to 4:30 PM. Trucks signing in after 2:00 PM may be charged at the overtime rate.

• Overtime is all other times, Saturdays, Sundays and Holidays.• Crated Material is skidded, or is in any type of shipping container that can be unloaded at the dock with no

additional handling required.• Uncrated Material is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars

or hooks. The advance receiving warehouse cannot receive uncrated shipments.

Step 1. Review Freight Material Handling Rates and Information

Advance Shipment to Warehouse (100 lbs. minimum per shipment)Crated

Straight Time In / Straight Time Out $43.75 cwtStraight Time In / Overtime Out $57.25 cwtOvertime In / Overtime Out $71.00 cwt

Advance Shipments to Warehouse Dates:Thurs, Aug 4, 2016: Advance shipments may begin arriving at warehouse.Mon, Aug 29, 2016: Last day for shipments to arrive at warehouse.

Direct Shipment to Show Site (100 lbs. minimum per shipment)Crated

Straight Time In / Straight Time Out $37.25 cwtStraight Time In / Overtime Out $48.00 cwtOvertime In / Overtime Out $59.75 cwt

Uncrated$55.88 cwt$72.00 cwt$89.63 cwt

Direct Shipments to Show site Dates:Tue, Sep 6, 2016: Direct shipments may begin arriving at exhibit site after 8:00 AM.Wed, Sep 7, 2016: Last day for shipments to arrive at exhibit site by 6:00 PM.

Small PackageCartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 50 lbs. for the first shipment, per delivery. This includes UPS and Federal Express shipments. All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges. First shipment of small packages will be charged $40.00. Each Additional Package will be charged $13.15.

Step 2. Estimate Order

Small Packages

1 1st Small Package Shipment x $40.00 = ______________ Total ______________+6.5% Tax

_____ # of Additional packages (each) x $13.15 = ______________ Total ______________+6.5% Tax

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16Material Handling/Drayage Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Material Handling/Drayage Calculate Total CWT (Enter in increments of 100's only; round up to the next 100 mark if your weight is more than 8 lbs. over the previous 100 mark. 100 pound minimum per shipment.). We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly.

____________ pounds of freight ÷ 100 = _____________ Total CWT x_____________ Rate =

On Date:________________________________________ By Carrier:_______________________________________ Total Number of Pieces:____________________________

Shipment Will Be Sent To:Exhibit Site Warehouse

______________ Total

______________+6.5% Tax

______________ Grand Total







SurchargesLate/Early to Warehouse Shipment Surcharges:A 25% ($25.00 minimum) surcharge will apply to all shipments recieved after the published timeline. Monthly Storage fee of per cwt will apply before published timeline.

Measure of Damage:If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's goods is limited to $.50 (USD) per pound with a maximum liability of $100 (USD) per container, or $1,500.00 (USD) per shipment, whichever is less.

Certified Weight Tickets Are Required For All Shipments: Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM and Holidays. In the event of weight discrepancies or shipments received without a certified weight certificate, a $ 29.75 fee will be charged per shipment.

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Use these shipping labels as they will expedite handling. Copies of these labels are acceptable if additional labels are needed.

A RUSH!EXHIBITION FREIGHT

FROM:

ADVANCE SHIPMENTTO:

Full Exhibiting Company Name at Show

Surf Expo Fall 2016Name of Exhibition 0520600719

BOOTH NUMBER

C/O GES7945 Mandarin DriveOrlando, FL 32819 USAShipment Should Arrive on or Between:Thursday, Aug 4, 2016 - Monday, Aug 29, 2016

Certified Weight Tickets are required for all Shipments. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays. In the event of weight discrepancies or shipments received without a certified weight certificate, a $ 29.75 fee will be charged per shipment.

CarrierNumber of pieces

A RUSH!EXHIBITION FREIGHT

FROM:

ADVANCE SHIPMENTTO:



BOOTH NUMBER

C/O GES7945 Mandarin DriveOrlando, FL 32819 USAShipment Should Arrive on or Between:Thursday, Aug 4, 2016 - Monday, Aug 29, 2016

Certified Weight Tickets are required for all Shipments. Drivers must check in by 2:00 PM to be guaranteed same day unloading. Warehouse receiving hours are Monday - Friday, 8:00 AM - 4:30 PM; Closed 12:00 PM - 1:00 PM & Holidays.In the event of weight discrepancies or shipments received without a certified weight certificate, a $ 29.75 fee will be charged per shipment.


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Use these shipping labels as they will expedite handling. Copies of these labels are acceptable if additional labels are needed.

D RUSH!EXHIBITION FREIGHT

FROM:

DIRECT SHIPMENTTO:



BOOTH NUMBER

C/O GESOrange County Convention Center - South Concourse9899 International DriveOrlando, FL 32819 USAShipment Should Arrive on or Between:

Tuesday, Sep 6, 2016 after 8:00 AM - Wednesday, Sep 7, 2016 by 6:00 PMCertified Weight Tickets are Required for all shipments. Drivers must check in by 2:00 PM to be guaranteed same day unloading. In the event of weight discrepancies or shipments received without a certified weight certificate, a $ 29.75 fee will be charged per shipment.


D RUSH!EXHIBITION FREIGHT

FROM:

DIRECT SHIPMENTTO:



BOOTH NUMBER

C/O GESOrange County Convention Center - South Concourse9899 International DriveOrlando, FL 32819 USAShipment Should Arrive on or Between:

Tuesday, Sep 6, 2016 after 8:00 AM - Wednesday, Sep 7, 2016 by 6:00 PMCertified Weight Tickets are Required for all shipments. Drivers must check in by 2:00 PM to be guaranteed same day unloading. In the event of weight discrepancies or shipments received without a certified weight certificate, a $ 29.75 fee will be charged per shipment.


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Request for Pre-Printed Outbound Material Handling Release/LabelsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.



Form Tips:• This form is used to gather your shipping information for the destination of your freight after the show closes.

This document is not a Bill of Lading (BOL).• Save time checking out by completing this form for pre-printed outbound Material Handling documents and

outbound address labels. • In order to provide this service, please submit this form by August 22, 2016. • Want an easier way? Fill out this information online and submit:

https://e.ges.com/052600719/prePrint/esm

Step 1. Tell us the location of materials for pickup (show site address)

Company/Consignee Attention

9899 International DriveStreet Address

OrlandoCity

FLState

32819Zip/Postal Code

USACountry

Phone Fax Booth Number

Step 2. Tell us the location where freight should be sent

Shipping Destination 1:

Number of Labels Needed:


Street Address City State Zip/Postal Code Country


Shipping Destination 2:

Number of Labels Needed:


Street Address City State Zip/Postal Code Country


Showsite Instructions: Once your shipment is packed and ready to be picked up, please return the outbound material handling release form to the GES Servicenter®. Verify the piece count, weight, and that the signature is on the outbound material handling release form prior to shipping out. Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at Exhibitor’s expense.

GES does not accept responsibility for any exhibitor property left on the show floor unattended at any time for any reason.

Measure of Damage: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $100.00 (USD) per container, or $1,500.00 (USD) per shipment, whichever is less.


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Freight Service QuestionnaireAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Required Information For Exhibitors with Freight Shipments:• This form should be returned by all exhibitors shipping freight.• By returning this form we can better plan and prepare for incoming freight. • Want an easier way? Fill out this information online and submit:

http://e.ges.com/052600719/freightQuestionnaire/esm

1. Estimate total number of pieces being shipped:

_____ Crated _____ Uncrated _____ Machinery _____ Total

2. Indicate total number of trucks in each category that you will use:

_____ Van Line _____ Common Carrier _____ Flatbed _____ Co. Truck _____ Overseas Container

3 List carrier name(s): _______________________________________

_______________________________________

4. If using a Customs Broker, please print name:

_______________________________________

Phone Number:

_______________________________________

5. Print the name of person in charge of your move-in:

_______________________________________

Phone Number:

_______________________________________

6. What is the minimum number of days to set your display?

_____

7. What is the weight of the single heaviest piece that must be lifted?

_____ lbs.

8. What is the total weight of your exhibit or equipment being shipped?

_____ lbs.

9. Is there any special handling equipment required to unload your exhibit materials, i.e. extended forklift blades, special slings, lifting bars. etc.?

_______________________________________

_______________________________________

_______________________________________

It is the responsibility of the exhibitor to provide proper special handling instructions, and to ensure goods are packaged appropriately for shipment and movement by heavy equipment. Failure to provide special handling instructions will result in the elimination of any liability for loss or damage by GES.

Direct Shipments Only1. What date and time are you scheduling your

shipment(s) to arrive on-site?

_______________________________________

_______________________________________


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Marshaling Yard and Direct Deliveries InformationAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Tips For New ExhibitorsWhat is a marshaling yard? The Marshaling Yard is an offsite location where trucks are checked in and held until dock space for unloading becomes available onsite.

Why is a marshaling yard used? Large shows use a marshaling yard to ease vehicle congestion and to ensure the unloading process runs smoothly.

Savings• There is no charge for this Marshaling Yard service. • Avoid late charges by checking the Show Schedule for arrival dates and times.

Marshaling Yard Site Address:c/o GESSurf Expo Fall 2016(Your Company Name & Booth Number)7945 Mandarin DriveOrlando, FL 32819 USA

Marshaling Yard ProcessIt is important that you advise your carrier of this Marshaling Yard information to better facilitate your direct shipment to showsite.

• All delivering carriers and privately owned vehicles must check in at the Marshaling Yard prior to show site deliveries. All inbound shipments will be weighed at the Marshaling Yard to obtain the gross or heavy weight.

• All inbound shipments must be accompanied by a certified weight certificate and Bill of Lading.

• At the Marshaling Yard, drivers will be assigned a number and will be dispatched to the appropriate dock at Orange County Convention Center - South Concourse as space is available. Waiting time at the Marshaling Yard should be anticipated by your carrier. Every effort is made to keep this waiting time at a minimum. However, the waiting time depends on many factors, including the number of vehicles arriving to unload/load, the type of loads being unloaded at the Orange County Convention Center - South Concourse, the number of booths on a truck, etc.

• After unloading, all vehicles must return to the Marshaling Yard with a completed copy of the GES Receiving Report to be weighed to obtain the light weight. This determines the total weight of your shipment. In the event of weight discrepancies or shipments received without a certified weight certificate, a $29.75 fee will be charged per shipment. Drivers who fail to return to weigh-out may face having their shipment billed at the heavy weight.

• All drivers are expected to adhere to GES' policies and procedures with respect to the loading and unloading of trailers.

Contact us for Assistance with your Inbound Freight Arrangements• Chat with us http://www.ges.com/chat• Contact us online: https://e.ges.com/052600719/contactus/esm

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16Show Site Storage Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• An authorized company representative must be present at the time of delivery to your booth to inventory the

items and to sign for receipt of items. Delivery hours may be restricted, check with the representatives in the GES Servicenter. An advance deposit is required to guarantee storage reservations.

• Straight Time: Monday through Friday from 8:00 AM to 4:30 PM.• Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Step 1. Order Access StorageSkid Access Storage • A storage area will be available for Exhibitor's literature and samples not requiring refrigeration.• The charge for storage as described will be per skid, per day, one skid minimum. This charge includes one time delivery to storage area and delivery

from storage to booth after the close of the show. Maximum size per single item is not to exceed 48" x 48" x 72."• When ready for delivery of material to or from storage, please notify the GES Servicenter.• Standard labor rates apply for each delivery to the booth, or return of material to storage. Access storage is not secured storage. All items are stored

at Exhibitor's sole risk.• Refer to Labor Information and Regulations form for additional requirements.

Item Code Description Rate ($) Qty Total

200513 Access Storage, Per Pallet/Piece 71.25 $

Additional Delivery RatesItem Code Description Discount ($) Regular ($) Show Site ($) X # Workers X # Hours Tax % = Total

705044 Storage, ST 72.25 80.25 100.25 6.5 $705044 Storage, OT 144.75 160.75 201.00 6.5 $

Hate math? Let Expresso calculate your rates: https://e.ges.com/052600719/labor/esm

Step 2. Schedule Additional DeliveriesInvoice will be calculated according to actual hours worked. Additional labor required will be calculated and invoiced at the show site rate.

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

Rates and Information for Storage Deliveries Requiring Equipment• Order forklifts for heavy items or pallets of materials from storage. • Notice of Delivery – Arrangements, in the form of a work order, must be made by 2:00 PM the day prior to delivery. The work order must be placed at

the GES Servicenter. All remaining materials in accessible storage will be returned to the booth after show close (delivery charges will apply).• Refer to Labor Information and Regulations form for additional requirements.• Straight Time: Monday through Friday from 8:00 AM to 4:30 PM.• Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Item Code Description Discount ($) Regular ($) Show Site ($) X # Crews X # Hours Tax % = Total

705200 5,000#, ST 154.25 171.50 214.50 6.5 $705200 5,000#, OT 192.00 213.25 266.50 6.5 $


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16Step 3. Schedule Forklift for Storage DeliveriesInvoice will be calculated according to actual hours worked. Additional labor required will be calculated and invoiced at the show site rate.

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM







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Cartload Service Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Vehicles That Qualify for Cartload - Under One (1) Ton

Sedan Van SUV Small Pickup

Important Reminders • Maximum Weight 200 lbs to qualify for this service.• Freight that is too large or heavy will be charged Material Handling rates• One (1) round trip allowed per booth.

Cartload Freight Services for Unloading Small Passenger Vehicles • To facilitate the move-in and move-out of Exhibitors with small exhibit material shipments, cartload service is available for one (1) laborer with one

(1) pushcart, for one (1) round trip.

• This service is for those who have small hand carry items all of which must fit on a 2’ x 6’ push cart for one (1) round trip. If you arrive with a truck or van (one 1-ton and over), trailer, or truck with trailer filled with exhibit material you will not qualify for this service and will be redirected.

• A cartload is eight (8) pieces or less, weighing less than 200 lbs. total. one (1) round trip allowed per booth.

Your vehicle must unload on the receiving dock of the exhibit hall. GES personnel will direct vehicles. The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle; one person to go with your product to the booth space and one person to remove your vehicle from the unloading area to the parking area.

Freight that is too large or heavy will be charged Material Handling/Drayage rates. No personal trucks (one 1-ton and over), no rental trucks, trailers or bobtails will be unloaded through cartload service.

To receive this service, go to the Marshaling Yard and watch for the Cartload Service signs.

Pre-orders will receive preferential service at show site, you may also order this service at the GES Servicenter.

Cartload ServicesItem Code Description Rate ($) # of Trips Tax % Total

200506 Cartload Service, Straight Time 53.50 1 6.5 $200506 Cartload Service, Over Time 53.50 1 6.5 $







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16Personally Owned Vehicle (POV) InstructionsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Important Instructions for Personally Owned Vehicles (POV)To support your event planning for Orange County Convention Center - South Concourse, GES would like to point out the following information related to POVs.

• All POVs and individuals wishing to gain access to the docks must check in with the GES dock foreman. The registered booth name, number and identification will be required.

• Drayage services provided for POVs are subject to the material handling rates as outlined on the Material Handling/Drayage Order Form.

• Loads will be weighed on a scale at the exhibit hall dock. Items are weighed to ensure accurate material handling billing.

• At close of show exhibitors obtain an Outbound Material Handling Form from the GES Servicenter. Exhibitors who will be removing their items via a POV must have this form signed and dated by a GES Service Representative.

• This authorized Outbound Material Handling Form is required to gain access to the docks for outbound material handling services. This paperwork must be in the hands of the POV driver (please do not leave in the exhibit hall).

• It is difficult to project the number of exhibitor’s who will utilize POV material handling services. POVs are served on a first come, first serve basis and need to follow the times outlined on the Show Information form for a smooth process. Exhibitors planning to remove items immediately at show close should anticipate a two-hour window for these services at Orange County Convention Center - South Concourse.

• Exhibitors may park in the Orange County Convention Center - South Concourse parking lots and hand carry items into the exhibit hall (without the use of wheeled carts or dollies). This restriction is for safety purposes and to reduce damage to entrance ways and common areas of the facility.

• Please do not park POVs in any of the public areas near the building as Orange County Convention Center - South Concourse Security may ticket or tow.

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Vehicle Placement Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• Displaying a vehicle at the show? Please be as detailed as possible with the information you provide. • GES charges a round-trip fee, per vehicle, to place a vehicle on the trade show floor. This will apply to

rolling stock, self-propelled, towed and/or pushed vehicles/machinery. GES will receive equipment at show site and deliver to the Exhibitor booth. We will also handle the outbound as an inclusive service

• For duel axle vehicles measure the distance from the front wheel to between the back wheels.

Important Rules and Regulations• The City Fire Marshal requires that battery cables must be disconnected, place a protective covering under

the vehicle, gas tank must either be taped shut or have a lockable gas cap and may contain no more than a quarter (1/4) tank of fuel. Exhibitor is responsible for checking local Fire Marshal rules and regulations for additional requirements.

• Your presence is Required! Vehicle Placement must be Exhibitor supervised. GES assumes no liability for loss, damage or bodily injury arising out of the placement of Exhibitor's vehicle. Exhibitor assumes the responsibility and an liability arising therefrom, for the work performed by union labor under Exhibitor's supervision.

• Watch your toes! Exhibitor(s) must stay clear during movement of vehicle.

Step 1. Provide Vehicle Information

Vehicle Description* A) Overall Width B) Overall Length Total Sq. Ft. C) Wheel

DistanceD) Wheel Distance

1) Front Axle Weight

2) Rear Axle Weight Total Weight

1.

2.

3.

Exhibitor will be at show site on ___________, 20______, between _______ and _______ AM/PM to assist in the movement of the vehicle.

* Please attach separate sheet for more than 3 vehicles.

Step 2. Vehicle Placement Services (Round Trip)Item Code Description Rate ($) # of vehicles Tax % Total

200507 Vehicle Placement Round-Trip, per vehicle 355.00 6.5 $







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16Labor Information and RegulationsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Save on Labor Costs• Save money by pre-ordering labor.• Don't forget order labor for move-out.• Return your orders before the discount deadline to receive the best price.• Return your booth layout diagram. It could save you money by averting labor costs to move heavy items at

show site.

Important InformationStarting time can be guaranteed only when labor is requested for the start of the working day. All exhibit labor scheduled at the start of the working day will be dispatched to booth space. For all other starting times, check in at the labor desk one-half (½) hour before time requested. Labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker. If Exhibitor fails to use the workers at the time confirmed, a one (1) hour “No-Show” charge per worker will apply.

The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (½) hour increments. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs.

Trade Labor DescriptionsBelow are information and rates for the labor types offered in this show. These workers may be ordered with equipment on other forms. The rates listed below are for your information and planning only. See the included order forms for scheduling and estimating your labor costs.

Installation and DismantleResponsible for uncrating, installation, and dismantle of exhibits, laying of carpet and tile, recrating of exhibits, and closing of machinery crates.

705000 : Installation and DismantleDiscount

Orders placed on or before Aug 22

RegularOrders Placed

Aug 23 thru Sep 5

Show Site Rate Increases

on Sep 6

Straight Time: Monday through Friday from 8:00 AM to 4:30 PM. $ 72.25 $ 80.25 $ 100.25

Overtime: All other times Monday through Friday. All day Saturday, Sunday & Holidays. $ 144.75 $ 160.75 $ 201.00

FreightResponsible for handling freight in and out of the hall. For safety reasons additional workers may be assigned to the crew.

705030 : Additional Worker, FreightDiscount



Aug 23 thru Sep 5


on Sep 6



StorageResponsible for deliveries from Storage areas to the booth.

705044 : StorageDiscount



Aug 23 thru Sep 5


on Sep 6



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16Installation and Dismantling Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• Please complete this form for all display labor needed. To determine if you need display labor, please read

the show site work rules carefully.• Straight Time (ST): Monday through Friday from 8:00 AM to 4:30 PM.• Overtime (OT): All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Step 1. Order LaborItem Code Description Discount ($) Regular ($) Show Site ($) X # Workers X # Hours Tax % = Total

705000 Install & Dismantle, ST Move In 72.25 80.25 100.25 6.5 $705000 Install & Dismantle, ST Move Out 72.25 80.25 100.25 6.5 $705000 Install & Dismantle, OT Move In 144.75 160.75 201.00 6.5 $705000 Install & Dismantle, OT Move Out 144.75 160.75 201.00 6.5 $


Step 2. Please Indicate ServiceWhat is Exhibitor Supervision? An exhibitor chooses Exhibitor Supervised so they are able to instruct the laborer. The exhibitor is required to be in the booth and there are no supervision fees. Scheduling a date and time is necessary for this choice.

What is GES Supervision? An exhibitor chooses GES Supervised when they do not want to be present when the work is completed. On most shows and services, there is a minimum surcharge for the professional supervision. Remember, when a an exhibitor chooses this option, they do not need to schedule a date and time for services to be completed.

Option 1 Option 2Exhibitor Supervised

• Indicate workers needed for installation and dismantling • GES assumes no liability for loss, damage or bodily injury arising

out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision.Exhibitors must stay clear during movement of freight.

GES is responsible for the following type of booth:Pop-Up Two Story CustomOther: ____________________________________

GES Supervised (OK to proceed without exhibitor.)Please complete Key Information form,click here: https://e.ges.com/052600719/laborchecklist/esmGES will supervise labor to: • Unpack and install display before Exhibitor arrival at show site. • Dismantle and pack the display after show closing.• Subject to terms and conditions of all GES policies, including

terms and conditions of contract, including but not limited to sub-paragraph VII, b., Labor.

• A 25% ( $ 50.00 minimum) surcharge will be added to the labor rates above for this professional supervision.

Location of Booth/Dimension of Booth: Use the Booth Layout Form to represent your booth, indicate from each boundary how you would like your booth placed.

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Step 3. Schedule Labor for Exhibitor Supervised Booth WorkStarting time can be guaranteed only when labor is requested for the start of the working day. All exhibit labor scheduled at the start of the working day will be dispatched to booth space. For all other starting times, check in at the labor desk one-half (½) hour before time requested. Labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker. If Exhibitor fails to use the workers at the time confirmed, a one (1) hour “No-Show” charge per worker will apply.

The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (½) hour increments. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and material costs. Straight Time is • Straight Time (ST): Monday through Friday from 8:00 AM to 4:30 PM. Overtime is • Overtime (OT): All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate.

Move In Schedule

DatesScheduleStart Time

ScheduleEnd Time

Number of Workers

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

Number of Workers

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

Move OutSchedule


ScheduleEnd Time

Number of Workers

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

Number of Workers

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

Total and Sign: Return to Fax: 866.329.1437 • International Fax: 702.263.1520

PleaseSign






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16Forklift Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Show Site Contact Show Site Email Show Site Phone Number

Easy Ordering Tips:• In-booth forklift and labor may be required to assemble displays or when uncrating, positioning, and

reskidding equipment and machinery.• A forklift is required for moving equipment and materials weighing 200 pounds or more. • If you require a forklift, a crew will be assigned consisting of a forklift with an operator.• Please see Labor Information form for additional requirements regarding labor.• Don't forget to order labor for Move In and Move Out.• Straight Time (ST): Monday through Friday from 8:00 AM to 4:30 PM.• Overtime (OT): All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Step 1. Order LaborForklift with Operator, Per HourItem Code Description Discount ($) Regular ($) Show Site ($) X # Crews X # Hours Tax % = Total

705200 5,000#, ST Move In 154.25 171.50 214.50 6.5 $705200 5,000#, ST Move Out 154.25 171.50 214.50 6.5 $705200 5,000#, OT Move In 192.00 213.25 266.50 6.5 $705200 5,000#, OT Move Out 192.00 213.25 266.50 6.5 $


Step 2. Labor InformationWhat is Exhibitor Supervision? An exhibitor chooses Exhibitor Supervised so they are able to instruct the laborer. The exhibitor is required to be in the booth and there are no supervision fees. Scheduling a date and time is necessary for this choice.

Exhibitor Supervised (Do Not Proceed)Exhibitor will supervise. • Indicate workers needed for installation and dismantling • GES assumes no liability for loss, damage or bodily injury

arising out of the installation and/or dismantling of Exhibitor's property by GES provided union labor. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by union labor under Exhibitor's supervision. Exhibitors must stay clear during movement of freight.

GES is responsible for the following type(s) of work:Uncrating Unskidding PositioningLeveling Dismantling RecratingReskidding

Additional labor will be assigned if necessary.

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Step 3. Schedule In Booth Forklift LaborStarting time can be guaranteed only when labor is requested for the start of the working day. All exhibit labor scheduled at the start of the working day will be dispatched to booth space. Confirm labor and forklifts by 2:30 PM the day before date requested. Please have a representative pick up the crew at the labor desk and supervise the work to be done. Upon completion, the Exhibitor's representative will return the crew to the labor desk and approve the work order. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and forklift. If Exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour cancellation fee per worker and forklift will apply.

The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior.All rates are subject to change if necessitated by increased labor and material costs. Straight Time is Monday through Friday from 8:00 AM to 4:30 PM. Overtime is All other times Monday through Friday. All day Saturday, Sunday & Holidays.

Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original estimate and based upon the date received. Additional labor required will be calculated and invoiced at the show site rate.

Move In Schedule


ScheduleEnd Time

Number of Lifts/Workers

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time


MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

Move OutSchedule


ScheduleEnd Time


MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time


MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

Total and Sign: Return to Fax: 866.329.1437 • International Fax: 702.263.1520

PleaseSign






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16Cleaning and Porter Service Order FormAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Easy Ordering Tips:• Vacuuming includes emptying your wastebasket nightly. • If ordering Porter Service, GES will empty wastebaskets and wipe down counters at two hour intervals

during show hours only. (Vacuuming is not included. Calculate by your booth size.)• Cost of services will be invoiced based on the total area of your booth.

Step 1. Calculate Booth Square Footage

Width __________ X Length ___________ = ___________ Total Sq. Ft. 10 10 100

Step 2. Order Cleaning ServicesVacuumingItem Code Description Discount ($) Regular ($) Sq. Ft. # of Days / Qty Tax % Total

500601 Before Show Open Only (per sq. ft.) 0.35 0.50 1 6.5 $500600 Duration of Show (per sq. ft. per day) 0.45 0.70 3 6.5 $500602 Per Day (per sq. ft. per day) 0.30 0.45 6.5 $ShampooingItem Code Description Discount ($) Regular ($) Sq. Ft. Tax % Total

501004 Cleaning, Carpet Shampoo Before Show Open 0.50 0.75 6.5 $

Mopping and WaxingItem Code Description Discount ($) Regular ($) Sq. Ft. Tax % Total

501002 Cleaning, Damp Mop & Wax 0.70 1.05 6.5 $Porter Service - Emptying WastebasketsItem Code Description Discount ($) Regular ($) Sq. Ft. Tax % Total

501010 Porter Service, 0-500 sq.ft., Per Day 81.00 121.50 6.5 $501010 Porter Service, 501-1500 sq.ft., Per Day 108.25 162.50 6.5 $501010 Porter Service, 1501-3000 sq.ft., Per Day 135.25 203.00 6.5 $501010 Porter Service, 3001 sq.ft. & Up, Per Day 188.25 282.50 6.5 $

Step 3. List dates and times Vacuuming Per Day/Periodic Porter Service is needed:Schedule


ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM

ScheduleDates

ScheduleStart Time

ScheduleEnd Time

MM/DD/YR AMPM

AMPM

MM/DD/YR AMPM

AMPM







Cancellation Policy: Due to material and labor costs, orders cancelled before move-in begins will be charged 50% of original price. Similarly, orders cancelled after move-in will be charged 100%.

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16Agreement and Rules and Regulations between GES and EACAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.




Attention:• This form is to be completed by the EAC

The undersigned Exhibitor Appointed Contractor (EAC) has been designated by an exhibitor to perform certain services for the exhibitor at the above referenced show. In consideration of the show organizer and GES permitting the EAC to perform such services at the show, the EAC and GES hereby agree as follows:

Rules and Regulations1. EAC agrees to comply with all rules and regulations of the show as outlined in this agreement, the Exhibitor Services Manual, including all union

rules and regulations, and accept liability for any negligent actions.2 EAC agrees that it must ascertain and comply with all rules and regulations of the venue, Show Management, and/or the Official Service Provider in

order to create a safe work environment. A failure to do so can result in a delay or termination of your right to continue work if the condition cannot be corrected.

3. EAC agrees that the show site, dock and surrounding areas are active work zones and the EAC, its agents, employees and representatives are present at their own risk. Entry into the dock area is prohibited.

4. EAC must have all business licenses and permits required by the State and City governments and the convention facility management prior to commencing work. A certificate of insurance naming GES as an additional insured with appropriate insurance limits prepared by the EAC's insurance agent must be submitted to GES at least 30 days prior to the first date of move-in.

5. This Agreement and Rules and Regulations between GES and EAC must be completed by an authorized representative of EAC and returned to GES before the deadline noted above.

6. If the EAC fails to provide the documentation required in paragraphs 4 and 5 above, the exhibitor will be required to use GES for such services at the prevailing rates set forth in the Exhibitor Services Manual.

7. EAC shall provide, if requested, evidence to Global Experience Specialists, Inc. (GES) that it possesses applicable and current labor contracts and must comply with all labor agreements and practices. The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages, strikes or labor problems.

8. EAC will be responsible for all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc. Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day/per union to either the EAC/exhibitor depending upon the billing arrangement set up with GES (based upon EAC not number of booths).

9. The show aisles and public spaces are not part of the exhibitor's booth. Therefore, EAC is required to confine all activities to the exhibit space of the exhibitor who has given a valid order for services. Exhibitors may be charged for costs related to movement of its property if the EAC does not contain its operations within the confines of the booth. No service desks, storage areas or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the exhibitor's booth space and must be kept clear at all times.

10. During show hours, only EACs with exhibit badges will be permitted on the exhibit floor. No EAC will be permitted on the exhibit floor during show hours without the proper Convention name badge supplied by the exhibiting company. EAC must furnish Show Management and GES with the names of all on-site employees who will be working on the show floor and ensure that they have and wear identification badges at all times necessary as determined by Show Management.

11. EAC has attached herewith certificates of insurance confirming the following required insurance: • Commercial General Liability, including contractual liability, with limits of not less than $1,000,000 each occurrence, $2,000,000 general

aggregate and $2,000,000 products & completed operations aggregate. • Automobile Liability with a limit of not less than $1,000,000 combined single limit - each accident. • Workers Compensation, as required by law, with Employers Liability Limits of not less than $1,000,000 each accident, $1,000,000

disease - each employee and $1,000,000 disease - policy limit. • Umbrella/Excess Liability with a limit of not less than $1,000,000 each occurrence/aggregate.• The Commercial General and Automobile Liability Policies shall name Global Experience Specialists, Inc. (GES) (Official Service

Provider), Surf Expo Fall 2016 (Show Management), Surf Expo Fall 2016 (Show) and Orange County Convention Center - South Concourse (Facility) as additional insureds on a primary and non-contributory basis per the attached sample certificate of insurance.

12. EAC agrees to indemnify, defend and hold the Show Management, the Facility and Global Experience Specialists, Inc. (GES) harmless from and against any and all claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney’s fees and court costs, arising out of EAC’s operations, including supervision of GES provided labor. EAC also agrees to reimburse GES for all attorney’s fees and costs incurred in connection with any and all claims, lawsuits and counterclaims that should arise out of EAC’s failure to adhere to the terms of this agreement.

13. Solicitation of business on the show floor is strictly prohibited. If EAC attempts to provide services designated to another party as "exclusive" or is discovered soliciting on the show floor including the distribution of official company literature, or otherwise does not comply with the rules, the company may be removed from the show floor, and the exhibitor will not be able to use that company for the remainder of the event.

14. EAC/ exhibitor may not move freight from one booth to another booth, or to meeting rooms. GES must provide labor. 15. EAC must coordinate all of its activities with Global Experience Specialists, Inc. (GES). 16. The exhibitor or its EAC should order services required from GES and the Exhibit Hall in advance. Ordering labor or services onsite (which

contractors may not be prepared to provide immediately) may delay the set-up of your booth or force your set-up into overtime.

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Rules and Regulations (continued)17. The exhibitor or its EAC should take steps to protect the exhibitor and the EAC’s product in the booth by arranging for booth security and/or cages.

GES is not responsible for items left unattended on the show floor.18. EAC agrees GES is not responsible for any items stored in empty containers. Do not store empty cartons inside of empty crates. Cartons are

returned from storage before crates so exhibitors may begin packing their product. 19. EAC/exhibitor agrees to keep "No Freight Aisles" clear at all times. If GES is required to rearrange any material situated in a clearly identified “No

Freight Aisle,” the exhibitor or the EAC depending upon the billing arrangements with GES will be charged a one hour minimum for forklift rental and labor.

20. EAC/exhibitor agrees that all outbound freight bills should be turned into the service desk on a timely basis. Holding freight bills until late in the day or turning in large amounts of freight bills to the GES Servicenter at one time may delay outbound truck scheduling and subsequently force your loading out into overtime.

21. During tear down, pull all manageable structures back from aisle carpet lines. Electronics, mannequins, etc. should be placed in the center of the booth.

22. Be aware of vehicle traffic inside and outside of the facility. All attendees should be aware of their surroundings and all individuals are solely responsible for their own safety in parking lots, driveways, access roads and non-exhibit hall areas.

23. Label empty cartons and crates for storage as soon as they are ready. Holding back on "empties" only adds congestion to the aisles. 24. For services such as electrical, plumbing, telephone, cleaning and drayage, no service provider other than the Official Service Provider will be

approved. This regulation is necessary due to licensing, insurance and work done on equipment and facilities owned by parties other than the exhibitor. Exhibitors shall provide only the material and equipment they own and those materials are to be used only in their exhibit space.

25. Smoking is prohibited in most facilities. Smoking shall only be allowed in designated areas. 26. This agreement is to be interpreted under the laws of the State of Nevada. 27. A faxed signature will serve as an original signature and will stand as a fully executed agreement once faxed to and received by GES.

You must now complete and submit your EAC/I&D form online. Click here to complete the form and upload your EAC information: http://s15.a2zinc.net/clients/emeraldexpo/surfexposummer2016/Public/e_exhibitorconsole.aspxSubmit insurance requirements: http://s15.a2zinc.net/clients/emeraldexpo/surfexposummer2016/Public/e_exhibitorconsole.aspx

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SAMPLE COPY

ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY)01/01/16

PRODUCER

ABC Insurance Agency Fax: (212) 555-6100 1234 Broker LaneNew York, NY 10895Attn: Joe Agent (212) 555-6102 ext. 1234

INSURED

Big Boom Company, Inc.1234 Corporate LaneNew York, NY 10895Attn: Joe SmithPhone: (212) 555-5349 Fax: (212) 555-9819

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

INSUREERS AFFORDING COVERAGE

INSURER A: Hartford Insurance Company of Illinois

INSURER B: Aetna Casualty & Surety Company

INSURER C: Travelers Insurance Company

INSURER D: Royal Insurance Company

INSURER E:

COVERAGESTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE

(MM/DD/YY)POLICY EXPIRATION DATE

(MM/DD/YY) LIMITS

A

GENERAL LIABILITYCOMMERCIAL GENERAL LIABILITY

CLAIMS MADE OCCUR

_______________________________

_______________________________GENERAL AGGREGATE LIMIT APPLIES PER

POLICY PROJECT LOC

000P98298-AI1 01/01/16 01/01/17 EACH OCCURRENCE $1,000,000FIRE DAMAGE (Any one fire) $ 50,000MED EXP (Any one person) $ 5,000PERSONAL & ADV INJURY $1,000,000GENERAL AGGRREGATE $2,000,000PRODUCTS-COMP/OP AGG $2,000,000

B

AUTOMOBILE LIABILITYANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

_______________________________

_______________________________

SKLS-029499S 01/01/16 01/01/17 COMBINED SINGLE LIMIT $1,000,000(Ea accident)BODILY INJURY $(Per person)BODILY INJURY $(Per accident)PROPERTY DAMAGE $(Per accident)

GARAGE LIABILITYANY AUTO

AUTO ONLY-EA ACCIDENTOTHER THAN AUTO ONLY:

$$

$

A

UMBRELLA/EXCESS LIABILITYOCCUR CLAIMS MADE

DEDUCTIBLE

RETENTION $

XL1234567 01/01/16 01/01/17 EACH OCCURRENCE $1,000,000AGGREGATE $1,000,000

$$$

C WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY

A4145-SS-PJ37 01/01/16 01/01/17 X WC STATU- ORY LIMITS OTHER

E.L. EACH ACCIDENT $1,000,000E.L. DISEASE-EA EMPLOYEE $1,000,000E.L. DISEASE -POLICY LIMIT $1,000,000

D OTHER Each Occurrence &Aggregate

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONSGlobal Experience Specialists, Inc. (GES) (Official Service Provider), Surf Expo Fall 2016 (Show Management), Orange County Convention Center - South Concourse (Facility), and Surf Expo Fall 2016 (Show) are hereby named as additional insured, except for Workers’ Compensation. Global Experience Specialists, Inc. (GES) and/or the consignor are included as Loss Payee. The insurance provided for the benefit of Global Experience Specialists, Inc. (GES), shall be primary insurance as respects any claim, loss, or liability, arising out of the Named Insured’s operations for which the Named Insured is liable. Any other insurance maintained by GES shall be excess and non-contributory. Show date(s) are: September 8 - 10, 2016 at city of Orlando.

CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: X CANCELLATION

Global Experience Specialists, Inc. (GES) Exhibitor Services 4805 Sand Lake Road Orlando, FL 32819-9539

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OF REPRESENTATIONS

AUTHORIZED REPRESENTATIVE

1. Producer: Insurance Agent / Broker who issues certificate. 2. Name of Insured: Must be the legal name of contracting party. 3. Types of Insurance: Must include types required by contract. See General

Information form in this Exhibitor Services Manual. 4. Form of Coverage: Must be "occurrence" form of coverage. 5. Name of Additional Insureds: Global Experience Specialists, Inc. (GES)

(Official Service Provider), Surf Expo Fall 2016 (Show Management), Surf Expo Fall 2016 (Show) and Orange County Convention Center - South Concourse (Facility) as additional insureds on a primary and non-contributory basis.

6. Certificate Holder: Must be Global Experience Specialists, Inc. (GES)

7. Policy Effective Date: Must be prior to or coincidental with the first day of Exhibitor Move-In.

8. Policy Expiration Date: Must be on or after the last day of Exhibitor Move-Out.

9. Limits of Insurance: Must be the same or greater than required by contract. See #11 on Agreement and Rules and Regulations between GES and EAC.

10. Authorized Representative: Must be signed (not stamped) by an authorized representative of Producer.

10.

1.

2.

3.

4.

5.

6.

7. 8.9.

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Show Site Work RulesAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Union InformationTo assist you in planning your participation in your show, we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling.Global Experience Specialists, Inc. (GES) will have trained labor available to assist you in all aspects of the setup and dismantle of yourbooth and with the movement of your equipment. Union exhibit labor claims jurisdiction for the installation, dismantling and cleaning ofprefabricated exhibits and displays when this work is done by persons other than full time company personnel. Exhibitors handling thiswork themselves must be prepared to provide proof of full time employment. Labor may be employed by completion of labor formsenclosed in the service kit. If, however, you hire any labor to assist you, it should be through the Official Services Contractor. Allmechanical equipment on the trade show floor must be under the care, custody and control of GES. This includes Forklifts, Scooters, PalletJacks, Genie Lifts, etc. as well as all other equipment mechanical in nature.

Freight Handling JurisdictionsGlobal Experience Specialists, Inc. (GES) has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibilityto manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. Global Experience Specialists, Inc. (GES)will not be responsible, however, for any materials they do not handle. Global Experience Specialists, Inc. (GES) will have COMPLETE control of theloading docks at all times. If you wish to unload or load, you must report to the GES Servicenter. Do not proceed to the docks until authorized to do so.Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed away at the owner's expense. The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements are available with Global ExperienceSpecialists, Inc. (GES) to store empty crates. Please refer to the MATERIAL HANDLING & SHIPPING INFORMATION in the service kit for thehandling of empties. The following is a guideline of the work your company's staff is permitted to do:

� Transport small items to your booth by hand, or with personally owned 2-wheel carts (GES will have carts available for GES' use only). Allforklifts will be operated by GES. Personally Owned Vehicles (POV's) such as cars, pick up trucks and minivans that are utilized for theunloading/loading of exhibit materials will be monitored by GES Freight Personnel. This will allow exhibitors the opportunity to unload quicklyand safely into the exhibit area. All box trucks, straight trucks, personal trucks over one ton, trailers and bobtails or other larger vehicles notclassified as a Personally Owned Vehicle, will be directed to the marshalling yard area for GES freight handling services.

�Unpacking and uncrating of boxes, equipment, merchandise, etc. � Fine-tuning/calibrating your equipment and the interconnection of computers and peripherals. � The setup of signs/graphics. � After electrical service has been ordered and the power box delivered, you may plug in your own equipment. However, for safety reasons, if

your equipment needs to be hard wired, electricians must do the work.

In GeneralCraftsmen at all levels must be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questionsoriginated by labor are to be expressed only to Global Experience Specialists, Inc. (GES) and/or the Exhibit Manager. Exhibitors are asked to refrainfrom voicing labor complaints directly to craft personnel. Any questions regarding contract labor should be directed to the Exhibit Manager or GlobalExperience Specialists, Inc. (GES). Should you have questions about the work you can perform, please contact GES or Show Management. Rates for moving shipments from the dock toyour booth are located on the Material Handling Form. This form includes rates for handling shipments received at show site and at the GESwarehouse.

GratuitiesOur work rules prohibit the solicitation or acceptance of tips in cash, product or gifts in kind by any employee (union or non-union). Our employees are paid appropriate wages denoting professional status, therefore tipping of any kind is not allowed.

Work ZoneCustomer acknowledges that the show site and surrounding areas are active work zones. Customer, its agents, employees and representatives are present at their own risk.

Always Honest HotlineGES requires the highest standards of integrity from all employees. Please call our confidential Always Honest Hotline at (866) 225-8230 to report fraudulent or unethical behavior.

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Stop. Think. Safety.All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Safety is very important for everyone working in the Exhibit Hall.GES values safety throughout our organization and demonstrates it in the work we perform. By following the safety guidelines below you will be doing your part in creating a safe work environment.

Safety Guidelines:• Only authorized personnel and employees allowed, all others are prohibited.

• This is an active work zone.• All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas.• All exhibitors and attendees enter at their own risk.

• Stay off the docks and out of any marshaling yard areas. Be aware of vehicles. They have the right of way.• Only authorized personnel and employees allowed, all others are prohibited.

• This is an active work zone.• Stay clear of heavy machinery.

• Never stand on furniture.

• Wear closed toe shoes.

• Clean up or report spills.

• Keep aisles free and clear of any and all debris.

• Practice good housekeeping.

• Check electrical cords for damage.

• Protect valuables at show site.

• Report any fires immediately.

If you notice anything unsafe please contact a GES employee immediately.

During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA regulations prohibit minors from being present in a hazardous work environment.

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Operation of All Mechanical LiftsAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Attention all exhibitors:• The operation or use of all motorized lifting equipment for installation of booth structures or signs is not

permitted by exhibitors or their appointed contractors.

• The operation or use of motorized, mechanical or manual equipment, including mechanical scooters and carts, is not permitted by exhibitors or their appointed contractors for material handling. The use or prohibition of motorized scooters is controlled by and subject to the facility's rules, regulations and guidelines.

• All lifts, scooters, pallet jacks, dollies and manpower must be provided by the official service provider.

• Scooters and carts may only be used by the individuals to whom the scooters and carts are issued. GES equipment is for use by GES employees only. Please do not take it for your use.

Work Zone• Customer acknowledges that the show site and surrounding areas are active work zones. Customer, its

agents, employees and representatives are present on the show floor at their own risk.

Thank you for your complete cooperation.

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GES Payment PolicyAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


Payment for Services GES requires payment in full at the time services are ordered. Further, GES requires that you provide a credit card authorization with your initial order. For your convenience, we will use this authorization to charge your account for services, which may include labor, material handling, or any applicable fuel or energy surcharges.

Discount Prices To qualify for discount pricing, orders must be received with payment on or before the discount price deadline(s).

Method of Payment GES accepts MasterCard, Visa, American Express, check and bank ACH/Wire transfer.

Purchase orders are not considered payment. All payments must be made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $50.00 fee for returned NSF checks.

Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. GES reserves the right to institute collection action against the exhibitor if the authorized third party does not pay. See Third Party Billing Request form.

Tax Exempt If you are tax exempt in the state in which you will be exhibiting, you must provide a Sales Tax Exemption Certificate for that state. Please send the above information to the GES office for this show.

Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline.

Adjustments and Cancellations No adjustments to invoices will be made after the close of the show.

Please refer to the individual forms for labor and furnishings for cancellation fees. All orders cancelled by the Exhibitor or due to the cancellation of an event or their non-participation may be subject to cancellation fees equal to 50% - 100% of the total order, based upon the status of move-in, work performed and/or GES set-up costs or expenses.

A minimum non-refundable deposit of $25.00 will be applied towards the invoice, unless there is a cancellation of your order. Additionally, GES retains the right to implement/assess a fuel or energy surcharge on all services as necessary based upon market conditions.

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GES Terms and Conditions of ContractAll orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.


GES Terms & Conditions are subject to change at GES' sole discretion without notice to any parties.

I. Definitions GES: Global Experience Specialists, Inc., is hereinafter referred to as GES and/or GES Logistics, and/or Trade Show Electrical (a/k/a TSE) and/or Trade Show Rigging (a/k/a TSR) and their employees; Agents: GES' agents, sub-contractors, carriers, and the agents of each; Customer: Exhibitor or other party requesting Services from GES; Goods: Exhibits, property, and commodities of any type for which GES is requested to perform Services;Carrier: Motor carrier, van line, air carrier, or air or surface freight forwarder; Shipper: Party who tenders Goods to Carrier for transportation; Cold Storage: Holding of Goods in a climate controlled area; Accessible Storage: Holding of Goods in an area from which Goods may be removed during shows; Services: Warehousing, transportation, drayage, un-supervised labor, supervised labor and/or related services; Show Site: The venue or place where an exposition or event takes place; Supervised Labor (OK To Proceed): Union labor that is provided to a Customer to install or dismantle a booth or exhibit space, and is supervised and/or directed by GES; Un-Supervised Labor (Do Not Proceed): Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer's election is not supervised and/or directed by GES. Customer assumes the responsibility and any liability arising therefrom, for the work of union labor when Customer elects to use un-supervised labor.

II. Scope These Terms and Conditions shall be binding upon Customer, GES, and their respective Agents and representatives, including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies, and any other party with an interest in the Goods. Each shall have the benefit of and be bound by all provisions stated herein, including but not limited to time limits and limitations of liability.

III. Customer Obligations a. Payment for services. Customer shall be liable for all unpaid charges for services performed by GES or Agents. Customer authorizes GES to charge its credit card directly for services rendered on Customer's behalf after departure, by placing an order on-line, via fax, phone or through a work order on site.b. Credit Terms. All charges are due before Services are performed unless other arrangements have been made in advance. GES has the right to require prepayment or guarantee of the charges at the time of request for Services. A failure to pay timely will result in Customer having to pay in cash in advance for future services. GES retains its right to hold Customer Goods for non-payment. If a credit card is provided to GES, GES is authorized to bill to such credit card any unpaid charges for services provided to Customer, including charges for return shipping. Any charges not paid within 30 days of delivery will be subject to interest at 1 ½% per month until paid.

IV. Mutual Obligation Indemnification a. Customer to GES: Customer shall defend, hold harmless and indemnify GES from and against any claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney's fees and court costs, resulting from any injury to or death of persons, or damage to property other than Goods, relating to or arising from performance of Services herein. Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents, including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies, any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer's invitation, including supervision of labor secured through GES. Customer's obligations under this provision shall not apply to GES' own negligence and/or willful misconduct. Customer acknowledges that the show site is an active work zone and customer, its agents, employees and representatives are present at their own risk. b. GES to Customer: To the extent of GES' own negligence and/or willful misconduct, and subject to the limitations of liability below, GES shall defend, hold harmless and indemnify Customer from and against any claims, lawsuits, demands, liability, costs and expenses, including reasonable attorney's fees and court costs, resulting from any injury to or death of persons, or damage to property other than Goods. GES' obligations under this provision shall not apply to claims for bodily injury arising a) from Customer's presence in areas which have been marked as “off limits to exhibitors”; and b) when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor's space lease with show management.

V. Disclaimer and Limitation of Liability Under no circumstances will any party be liable for special, incidental, consequential indirect or punitive damages, including but not limited to loss of profits or income. GES shall be liable, subject to the limitations contained herein, for loss or damage to goods only if such loss or damage is caused by the direct negligence or willful misconduct of GES. Claims presented for loss or damage arising out of incidents referenced in section VI herein will be denied.

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VI. No Liability for Loss or Damage to Goods a. Condition of Goods: GES shall not be liable for damage, loss, or delay to uncrated freight, freight improperly packed, glass breakage or concealed damage. GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods. All Goods shall be able to withstand handling by heavy equipment, including but not limited to forklifts, cranes, or dollies. It is the Customer's responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor. b. Receipt of Goods: GES shall not be liable for Goods received without receipts, freight bills, or specified piece count on receipts or freight bills, or for bulk shipments (i.e., UPS, air freight, or van lines). Such Goods shall be delivered to booth without the guarantee of piece count or condition. c. Force Majeure: GES shall not be liable for loss or damage that results from Acts of God, weather conditions, act or default of Customer, shipper, or the owner of the Goods, inherent nature of the Goods, public enemy, public authority, labor disputes, and acts of terrorism or war. d. Cold Storage. Goods requiring cold storage are stored at Customer's own risk. GES assumes no liability or responsibility for Cold Storage. e. Accessible Storage: GES assumes no liability for loss or damage to Goods while in Accessible Storage. Storage charges are for the use of space and are not a form of insurance, or a guarantee of security.f. Unattended Goods: GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods, including the entire term of the respective show or exhibition. Customer is responsible for insuring its own Goods for any and all risk of loss.g. Empty Storage: GES assumes no liability for loss or damage to Goods or crates, or the contents therein, while containers are in Empty Storage. It is Customer's sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage, and ensures that any pre-existing empty labels are removed. h. Forced Freight: GES is not liable for Customer Goods left on the show floor after the show closing deadline, with or without a Material Handling Services/Straight Bill of Lading signed by Customer. It is Customer's responsibility to complete accurate paperwork for shipping and to ensure Customer Goods are properly labeled. If Customer Goods remain on the floor after the show closing deadline, GES has the right to remove the Customer Goods. GES is authorized by Customer to proceed in the manner chosen by Customer on the Order of Material Handling Services/Straight Bill of Lading, if one has been completed, or otherwise to ship Customer Goods at the discretion of GES and at Customer's expense. GES shall incur no liability for such shipment. GES retains the right to dispose of Customer Goods without liability if left on the show floor unattended, without labels or not correctly labeled. i. Concealed Damage: GES shall not be liable for concealed loss or damage including but not limited to; glass, electronic equipment, prototypes, original art, uncrated Goods, or improperly packaged or labeled Goods.j. Unattended Booth: GES shall not be liable for any loss or damage occurring while the Goods are unattended in Customer's booth at any time, including, but not limited to, the time the Goods are delivered to the dock until the time the Goods are received by Customer's chosen carrier. All Material Handling Forms and/or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist. k. Hanging items from Booth: Customer shall not hang any articles, merchandise, product, advertisements, or other similar items from GES supplied booth materials (this includes but is not limited to GES panels or pipe and drape), utilized in Customer's own booth set up or in areas occupied by the show organizer or third parties. If Customer does hang any prohibited items, Customer alone shall be held liable for any damages, costs, actions or injuries resulting from the hanging of such item(s). GES shall have no liability for any damages, costs, actions or injuries arising out of Customer's failure to comply with this provision.

VII. Measure of Damage a. Sole Relief: If found liable for any loss, GES' sole and exclusive maximum liability for loss or damage to Customer's Goods is limited to $.50 (USD) per pound with a maximum liability of $100.00 (USD) per container, or $1,500.00 (USD) per shipment whichever is less. b. Labor: GES assumes no liability for loss, damage, or bodily injury arising out of Customer's supervision of GES provided union labor. If GES supervises labor for a fee, GES shall be liable only for actions or claims arising out of its negligent supervision. Such liability shall be limited to the cost to Customer of the supervised labor or the depreciated value of the Goods, whichever is less. If Customer elects to use unsupervised labor, then Customer assumes all liability for the actions or claims that arise out of such work, including but not limited to loss, damage or bodily injury and shall provide GES and show management with an indemnity, including defense costs, for any claims that result from Customers' supervision or failure to supervise assigned labor.

VIII. Miscellaneous a. Insurance. GES is not an insurance company and does not offer or provide insurance. It is the obligation of Customer to ensure Goods are insured at all times. Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer.GES recommends Customer arrange for all Risk Coverage. b. Notice of Loss or Damage: In order to have a valid claim, notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence (as evidenced in an Incident Report completed at Show Site by GES) or delivery of outbound Goods. c. Filing of Claim: Any claim for loss or damage to Goods must be in writing, containing facts sufficient to identify the Goods, asserting liability for alleged loss or damage, and making claim for the payment of a specified or determinable amount of money. Such claim must be filed with the appropriate party within the time limits specified herein. Damage reports, incident reports, inspection reports, notations of shortage or damage on freight bills or other documents, do not constitute filing of a claim. Claims for Goods alleged to be lost, stolen or damaged at the Show Site must be received in writing by GES within thirty (30) days after the close of the show. Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine (9) months of date of delivery of Goods. GES Logistics subcontracts the movement of Goods to third party carriers. Claims for damage in transit should be made directly with your carrier as shown on the Material Handling form/ Bill of Lading. In the event of a dispute with GES, Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage. Customer agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits. GES retains the right to pursue collection on amounts owed after show close, without regard to any amount alleged to be owed for damage, or loss.d. Filing of Suit: Any action at law regarding loss or damage to Goods must be filed within one (1) year of the date of declination of any part of a claim (logistics claims excluded).

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IX. Jurisdiction, Choice of ForumThese Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or, alternatively, and depending on jurisdiction, the laws of the State of Nevada. The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada, or as applicable depending upon jurisdiction, the County Circuit Court in Clark County, Nevada.

X. Advanced Warehousing/Temporary Storage/Long Term Storage All terms and conditions relative to Advanced Warehousing/Temporary Storage/Long Term Storage are contained in separate agreements titled “Storage Agreement.” In the event that a Storage Agreement is not executed between the parties, the following shall apply with respect to GES' liability for Customer Goods. The responsibility of GES with respect to Customer Goods is limited to the exercise of ordinary care and diligence in handling and storing of Customer Goods. GES shall be liable only for loss or damage to Goods caused by GES' sole negligence. GES' liability is limited to $.60 (USD) per pound with a maximum liability of $100.00 (USD) per container, or $1,500.00 (USD) per shipment whichever is less. In case of partial loss or damage, the maximum liability shall be prorated based on weight. GES is not responsible for any loss or damage to Goods caused by, but not limited to fire, theft, the elements, vandalism, moisture, vermin, mechanical breakdown or failure, freezing or changes in temperature, as well as any other causes beyond GES' immediate control. GES is not responsible for the marring, scratching or breakage of glass or other fragile items. GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES. In no event shall GES be liable for special, incidental, indirect or consequential damages, including business loss of any kind, resulting from any damage to or loss of the Goods or from any act or failure to act. Customer pays storage fees or costs for advance warehousing for use of the space only. There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Customer Goods. The risk of loss remains Customer's alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk.

101

Additional ServiceOrder Forms

102

Company: _________________________________________ Booth Number: ____________

��

QTY DESCRIPTION ADVANCED RATE TOTAL

Page 1 Equipment Subtotal

65" HD LED-LCD Monitor (16:9 / 1920x1080 Resolution) $1,800.00What is your visual source? Computer DVD Other/Specify _____________________________

How will you mount this display? Table top Wall** Other/Specify ___________________________

40" HD LCD Monitor (16:9 / 1920x1080 Resolution) $800.00

What is your visual source? Computer DVD Other/Specify _____________________________



What is your audio source? Computer DVD Other/Specify _____________________________




55" HD LCD Monitor (16:9 / 1920x1080 Resolution) $1,265.00What is your visual source? Computer DVD Other/Specify _____________________________






$575.00

40" LCD Monitor + Laptop + Floor Stand w/ Shelf $1,125.00Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007)

46" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf $1,095.00Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC)

24" HD LCD Monitor (16:9 / 1900x1200 Resolution) $375.00What is your visual source? Computer DVD Other/Specify _____________________________

How will you mount this display? Table top Wall Other/Specify ____________________________

What is your visual source? Computer only - No AudioHow will you mount this display? Table top Wall Other/Specify ____________________________

DISPLAY PACKAGES40" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf $945.00Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC)

TOUCHSCREENS, VIDEO WALLS, & OTHER SIZED MONITORS ARE AVAILABLE. CALL FOR A CUSTOM QUOTE!




46" LCD Monitor + Laptop + Floor Stand w/ Shelf $1,270.00Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007)

FLATSCREEN DISPLAYS

NOTE: Displays do NOT include floor stands. Floor stands must be ordered separately. See under "Video".19" LCD Monitor (4:3 / 1280x1024 Resolution / Computer input only)

$195.00

32" HD LCD Monitor (16:9 / 1920 x 1080 Resolution)What is your visual source? Computer DVD Other/Specify _____________________________



SUBMIT ORDERS TO:PRG, LLCAttn: TRADE SHOW SERVICESOffice: 407-855-8060 Fax: 407-855-8059Toll Free: 800-525-8977Email: tra��[email protected]: www.prg.com

TO ORDEROrder Online: https://orders.prg.comOnline Order Code:

Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment.

SURF160825

September 8 - 10, 2016Orange County Convention Center

Orlando, FL

$630.00

$750.00

$730.00

$846.00

$130.00

$250.00

$384.00

$466.00

$534.00

$650.00

$844.00

$1200.00

August 25, 2016

103

Company: _________________________________________________ Booth Number: ____________

QTY DESCRIPTION ADVANCED RATE TOTAL

$195.00Monitor Floor Stand w/ Shelf (Select if you are providing your own monitor)

$115.00$300.00$80.50

$325.00$525.00$250.00$35.00$65.00$45.00$65.00$80.50

$65.00$575.00$45.00

$350.00$300.00$65.00

$175.00



Add the Page 1 and Page 2 Equipment Subtotals Equipment Total

30% of Equipment Total, or $125 minimum, whichever is greater Required Labor Service Charge

*May be required for mounting monitors 32" and larger. (Please contact PRG) **Additional Labor Requirements

of Equipment Total, and Labor Service Charge. Required Sales Tax

10% of Equipment total, see next page for details Optional Damage Waiver

Grand Total

Includes: Mac Mini Computer (with OS 10.0), 24" Monitor, Keyboard, and Mouse

Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 19" Monitor, Keyboard, and Mouse

Laptop PC / 24" LCD Monitor (16:9 / 1900x1200 resolution)$500.00

LAPTOPS AND COMPUTER ACCESSORIESPC Laptop (with Windows XP / Microsoft Office 2007Apple Laptop (MacBook Pro w/ OS 10.0)Laser Printer (Black & White)USB Keyboard & MouseWireless Keyboard & Mouse

Monitor Floor Stand w/ Shelf (Select if you are ordering a display from PRG)

$287.50NOTE: You MUST SUPPLY a PRG approved wall mount. Please call to get mount approved.

Blu-Ray / DVD Player (Consumer grade w/ HDMI output - NTSC, Format USA) Multi-Regional DVD Player (Formats Include - NTSC / PAL / SECAM) Video DA (used to send a DVD player source to multiple displays)

Mac Mini Computer / 24" LCD Monitor (16:9 / 1900x1200 resolution)$500.00

AV Cart (w/ Black Skirt) - Select one: 34" Height 54" Height

350 Watt Sound System (Includes 2 Speakers with stands, and a mixing console)

Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 24" Monitor, Keyboard, and Mouse

Wireless Microphone - Select one: Handheld Headset Lavalier Wired Microphone - Select one: Handheld Headset Lavalier 6-Channel Audio Mixing Console

VIDEO

Computer Speakers8-Port Ethernet HubComputer DA (used to send one computer signal to multiple displays)

PRESENTATION EQUIPMENTTripod Screen (w/ Black Skirt) - Select one: 4' Width 6' Width 8' Width 3,000 Lumen LCD Projector (1024 x 768 Resolution)

AUDIO EQUIPMENT

Laptop PC / 19" LCD Monitor (4:3 / 1280x1024 resolution)$425.00

COMPUTER PACKAGES

Advanced Rate Deadline is Orders received after the Advanced Rate Deadline are subject to an additional 20% charge on equipment.

$130.00

$192.00

$76.00$200.00$54.00

$284.00

$334.00

$334.00

$216.00$350.00$166.00$24.00$44.00$30.00$44.00$54.00

$44.00$384.00$30.00

$234.00$200.00$44.00

$116.00

6.5% 6.5%

Decline Waiver

August 25, 2016

JS2DORL04072016

104

Company: _________________________________________________ Booth Number: ____________

Credit Card:Card Number: Expiration Date:

Cardholder's Address:_____________________________________________________________

City:___________________________________ State: ________ Zip Code: __________________

AGREEMENT INFORMATION

NOTE: Your request will be processed and a CONFIRMATION will be returned within two (2) business days. For questions, concerns or for additional requirements or information, feel free to contact PRG TOLL FREE at 800-525-8977, or email at [email protected].

We look forward to serving you, your staff and company at the event. Visit us online at www.prg.com

TOLL FREE: 800-525-8977 - FAX: 407-855-8059 - EMAIL: [email protected]

COMPANY INFORMATION

PAYMENT INFORMATION

DELIVERY INFORMATION

Cardholder'sSignature:

Cardholder'sName:

SECURITY CODE


Surf Expo 2016

Sub

mit

For

m T

o P

RG

Print Form

105

Select your preferred system on or before 7/13/16

from 7/14/16 to 7/28/16

after 7/28/16

number of units sub total TOTAL

SWAP® “3 Pack” One license and three activations.��

❑check box

to order

��

Additional SWAP Activations Additional activations only available with purchase of SWAP “3 Pack” or the RT2000.

$129 $129 $129 $

$

Optium™ RT2000 Includes Optional Custom Survey

RT2000 Portable Bluetooth printer$470$75

$545$100

$575$125

$$

SWAP Enabled Tablet $399 $425 $475 $

Developer’s Kit for Real Time Data Services (RTS)- for all exhibitors who use their own lead system. We provide all information to access our database in real time. Instructions for your IT Dept. to set up data transfer, credentials for downloads and support if needed.

$650 $650 $650 $

Delivery of Reader to Booth (Post show pickup not available) $100 $100 $100 $

Sub-Total

6.5% Sales Tax

Processing Fee *

See page 2 for system descriptions and requirements.

Lead Management Order FormSurf Expo September September 8 - 10, 2016 • Orlando, Florida

Order Confirmation will be delivered via email.

Note: All readers must be picked up at the exhibitor services desk unless delivery arrangements are made and paid for in advance of the show.

Terms and Conditions:• Orders cannot be pro-

cessed unless received with payment. Purchase Orders are not accepted. Send check or credit card information with order form.

• All orders canceled prior to 30 days of the show will incur a $100 cancella-tion fee.

• Orders canceled within 30 days of the show will not be refunded.

• Taxable items and ratesvary among states andare subject to change.Please call for exact quote.

* Processing Fee iswaived when order is placed online.

For Assistance Contact: Jessica Quinteiro P: 888.889.4674 E: [email protected]

Showcode: WAV162

SWAP Total

$

$

$

SWAP products not taxed for this event.

NOTE: If you use your own lead retrieval system, you will need Real Time Data Services to acquire full attendee contact information from the QR code on the badge.

Total

Exhibiting Company: ______________________________________ Booth #: ______________________________________________

Check if information is for: ❑ Exhibiting Company ❑ Third Party 3rd Party Company (if applicable): __________________________

Contact Name:___________________________________________ Address: ______________________________________________

City: ___________________________________________________ State/Country:___________________________ Zip:___________

Phone:_____________________ Fax: ________________________ Email: ________________________________________________

Payment Method ❑ Check (Orders cannot be processed unless received with payment.)❑ Visa ❑ MasterCard ❑ American Express ❑ DISCOVER

Signature: ______________________________________________________________

Card #: _________________________________________________ Exp: _____/_____

$(Applicable to phone or faxed orders)

9.99

Order Online: https://exhibitor.experientswap.com

Order by Mail: Experient, 5202 Presidents Court, Suite 310, Frederick, MD 21703

Order by Fax: 301.694.3286

It is against Experient’s security policy

to accept credit card information via email.

��

106

Descriptions & Requirements

Developer’s Kit for Real Time Data Services• All of the credentials you need to access our registration database in real time

• Instructions for your IT Department to set up the data transfer

• Choose whether you want to pull data in real time, nightly or at the end of the eventJOHN DOE

Company, City, State

SWAP• Download the app directly to your phone or device

• Collect leads anytime, anywhere

• SWAP automatically tracks leads by salesperson

• Custom lead qualifiers

• All leads consolidated in your SWAP Portal for immediate follow-up

Optium RT2000• A mobile device for capturing lead information

• High speed scanning and extended battery life

• Custom lead qualifiers


SWAP & Android Tablet Package

• All the mobile lead capture benefits of SWAP, pre-loaded on a 7” Android tablet

• Your device will be set-up, tested and ready for pick-up at the event


107

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ETW

OR

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LEP

HO

NE

SE

RV

ICE

CO

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AC

T

Exhibitor Services

A valid credit card number with signature must be on file regardless of payment method. Total payment must accompany order.

With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.

View complete Terms & Conditions at: orders.smartcitynetworks.com/tc.aspx?center=075

Print Authorized Name Accepting Terms and Conditions:

Authorized Signature Accepting Terms and Conditions:

Dedicated Wired Internet Routers Allowed

Connection speeds of 3Mbps and up Required for:

� Web Casting � HD Streaming � Routers(wired or wireless)

Includes 5 Static Public IP Addresses

Premium High Speed Wired Internet No Wired or Wireless Routers

Shared Connection speeds up to 10Mbps Recommended for:

� Wired Cyber Cafe � Social Media Feeds � Multi Media Downloads

Includes 1 Static Private IP Address

Wireless Internet Custom Order

5GHz only in Exhibit Hall

Call 888-614-2637 for

pricing and availability

Wireless services are NOT included on this form – please contact us for specific rates. ORDER ONLINE: orders.smartcitynetworks.com/Ordering.aspx

***Incentive rate applies to orders received with payment 21 days prior to 1st day of show move-in***

Effective January 1, 2016 – December 31, 2016 Customer No: 2016 - 075 - 196

Exhibitor Company Name:

Booth / Room #:

Show Name: SURF EXPO

Billing Company Name:

Show Dates: 09 / 08 / 16 To 09 / 10 / 16

Billing Company Address:

Incentive Order Deadline: August 11, 2016

City, State / Country, Zip:

Phone Number: ( ) -

Contact:

Email:

Credit Card Number: AMX MC Visa Expire Date(MM/YY): /

Cell Number: ( ) -

Credit Card Billing Address:

Credit Card Billing City, State / Country, Zip:

Print Credit Card Holder Name(as it appears on card):

Card Holder Signature:

1. Shared Internet Services – Routers Prohibited QTY Incentive Base On-Site Total a. Premium Internet Service $1,095 $1,395 $1,674 b. Additional Devices for Premium Service $150 $185 $222 c. Upgrade to Public IP Address for Premium Internet Service $199 $299 $358 2. Dedicated Internet Services – Routers Supported a. Dedicated 3Mbps $3,495 $4,370 $5,244 b. Dedicated 6Mbps $5,900 $7,375 $8,850 c. Dedicated 10Mbps $7,850 $9,810 $11,772 d. Upgrade to 29 Public Static IP Addresses $995 $1,194 $1,433 Higher Bandwidth Services Available – Please call (888) 446-6911 for quote. 3. Internet Equipment & Labor a. Switch Rental – up to 24 ports $185 $225 $270 b. Patch Cable (up to 50’) – Cat5e $50 $62 $74 c. Labor / Floor Work – Fee Per Hour $125 $125 $125 4. Voice Services: PBX Service – Domestic LD Included a. Single Line – Instrument, Non Dial 9, Int’l LD $275 $345 $414 b. Multi-line Phone w/ 1 main number & 1 rollover line $415 $520 $624 c. Speaker Phone Line w/ Polycom Instrument $465 $575 $690 5. Special Quote – Attachment A or Statement of Work (if applicable) 6. Distance Fee - $500 Internet/$100 Phone for each line outside convention venue x (# of lines)

For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote. SUBTOTAL

Send Completed Orders with Payment and Floor Plan To: SMART CITY NETWORKS ESTIMATED 10% TAX / FEES

5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected] GRAND TOTAL

108

http://orders.smartcitynetworks.com/tc.aspx?center=075

https://orders.smartcitynetworks.com/Ordering.aspx

../../../home/JTorres/Desktop/[email protected]

Network Security Declaration

Center: O r l a n d o ' s O C C C ( 0 7 5 ) - F L Company Name: Show: S U R F E X P O Booth / Room #: Customer / Ref #: 2016 - 075 - 196

The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage. Network Security Policy:

Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution. Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s). Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444. Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative. Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients. *** Please inform all show site personnel about the importance of Smart City’s Network Security

compliance issues *** *** Services are activated after Smart City is in receipt of this signed declaration of compliance with our

network security requirements ***

Device(s) Operating System: Total # of Devices Connecting to Smart City’s Network:

Type of Anti-Virus Software Installed: Norton McAfee Other: Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / / Are You Renting Computers? YYeess NNoo Rental Company Name: Rental Company Contact: Contact Number: With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice. Signature Date

Printed Name Title

5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001

109

Wireless Performance Agreement


Overview

Smart City is the exclusive provider for wired and wireless services for the Facility and has in operation a comprehensive wireless 802.11 a / g / n network. Smart City operates multiple Cisco wireless networks utilizing over 1000 access points throughout the Orange County Convention Center. Smart City can engineer custom dedicated network(s) to achieve your company objectives. Please contact us at (888) 614-2637 to discuss your network design. Pay-Per-Day Products

� 2.4 GHz 802.11 g / n: Complimentary basic Wi-Fi® available in the Facility’s public space. For business class speeds utilizing a 2.4 GHz network Instant Internet (up to 512 Kb) is available as an on-site pay per day service in the Facility’s public space.

� 5 GHz 802.11 a / n: Exhibitor Internet (up to 1.5 Mb) is available as an on-site pay per day service in all areas of the Facility including the Exhibit Hall, Meeting Rooms and Public Space. 5 GHz wireless adaptors are available for purchase on-site at the Smart City Service Desk or by calling Smart City at (407) 685-2000.

� Wireless speeds and accessibility depend on the wireless environment in a local area. Custom Wireless Networks

If you require wireless 5 GHz access for application demonstrations, Smart City is able to build a custom 5 GHz wireless network in your booth. Please call Smart City at (888) 614-2637 for a custom wireless quote. Internal Networks

Smart City is the exclusive provider of all voice, wired and wireless data services. Wireless Devices not authorized by Smart City are strictly prohibited. Smart City requires all Customers showcasing their wireless products to contact Smart City 21 days prior to the show move-in so that we may engineer a cohesive network operating without interference (all approvals will incur a Wireless Engineering Management Fee). Please provide Smart City with the make and model of your wireless router for network approval (wireless access points without adjustable power outputs cannot be authorized under any circumstances). Wireless devices need to be programmed on-site following Smart City guidelines. Customer Acceptance

Wireless service is inherently vulnerable to interference from other devices that transmit similar radio frequency signals or that operate within the same frequency spectrum. Smart City does NOT recommend wireless service for mission critical services such as presentations or product demonstrations that can accept a wired CAT5 connection. Per our Terms and Conditions listed on Smart City’s Customer Contract, misuse of any wireless service may result in service interruption to yourself or other Customers and can lead to disconnection of the Customer’s equipment.

ALL WIRELESS ACCESS POINTS NOT AUTHORIZED BY SMART CITY ARE PROHIBITED. I hereby attest that I understand the limitations and vulnerabilities of the wireless service provided by Smart City. I also understand that if I use this service for any reason including, but not limited to, demonstrating, showcasing or presenting my product(s), Smart City will not be responsible for possible interference that I may experience. Upon receipt of the completed Smart City Contract, Smart City Services will be activated / available for your use. Signature: Date:

Printed Name: Title:

Email: Contact Phone #:


110

Floor Plan – Communications Cable


Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).

Adjacent Booth or Aisle#

Adjacent Booth or Aisle#

X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.

T = Location of Telephones, Fax lines or other telecommunications equipment “T”.

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.


Adj

acen

t Boo

th o

r Ais

le#

Adj

acen

t Boo

th o

r Ais

le#

111

Floor Plan – Communications Cable

Center: O r l a n d o ' s O C C C ( 0 7 5 ) - F L Company Name: A B C E X A M P L E C O M P A N Y Show: A B C E X A M P L E S H O W Booth / Room #: 1 2 3 4 Customer / Ref #: 2016 - 075 - XXX - XXXX

Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).

X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be

delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.

T = Location of Telephones, Fax lines or other telecommunications equipment “T”.

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.


112

Exhibitor Insurance Program

EXHIBITOR GENERAL LIABILITY INSURANCE (REQUIRED)

Emerald Expositions requires that all exhibitors carry Commercial General Liability with minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate. Emerald Expositions and the Venue shall be named as Additional Insured. The insurance will be in force during the lease dates of the event/show.

� Provides exhibitors who do not have Commercial General Liability Insurance or who do not want to use corporate insurance.

� Protects foreign exhibitors whose insurance will not pay claims brought in the U.S. Courts

� Cost is $65.00 USD per exhibiting company – regardless of booth size.

Apply for insurance coverage online

Click here to purchase General Liability insurance for Surf Expo Visa, Mastercard, AMEX are accepted Coverage must be purchased prior to the event/show

QUESTIONS?

Total Event Insurance [email protected]

113



JOIN US AT THE MODEL CALL

Surf Expo September 7th – 2016

Contact our agency and we can send you photos, both candid and professional for your review.

[email protected] 386-383-1771

Models are 16 to late 20’s and we cater to specialty and resort lines with lifestyle and shoe models. Each person is pre-screened and we meet them in person prior to booking. Lines can send samples to the agencies for live fittings, and we will return the swimwear to you. At the Model Call on September 7th , please come see us at the model call. Room TBD. Models wear a bikini – no thongs and have hair and make-up model ready. They know sizes & measurements. Exhibitors are welcome to bring suits to the model call for fittings.

Rates from $200-$400 day rates. Several upscale models work at $500.

114


FORM TO REQUEST MODELS Company name: __________________________________________ Contact person: __________________________________________ Type of line/clothing, swim, shoes, active? Please include a link. ____________________________________________________________ Please include prefernces that include: sample sizes, skills, bust, shoe, height minimum, age range, hair color, ethnic, languages and more.

Price range per day : ______________________________________ Contact cell and email: _______________________________________ Email to: [email protected] and call 386-676-2223 & 386-383-1771. We can take digitals and send to you with all sizes and stats. Some companies will send samples for this purpose.

115


Exhibitor Name: ___________________________________ Booth Representative: ______________________________

Firm, Billing Name: _________________________________ Purchase Order or Reference Number: ________________

Booth Number: ____________________________________ Credit Card #: ____________________________________

Billing Address: ____________________________________ Expiration Date: __________________ (MC, VISA, AM. EXP)

City :__________________State: ________ Zip: _________ Name of Credit Card Holder as shown on card

Show Decorator: Emerald Expo ____________________________________________________

Phone: ______________________ Fax: ________________ Authorized Signature: __________________________________ Cell: _____________________________________________ Email Address: _______________________________________

Please return completed form with payment to: P.O. Box 538, Rex, GA 30273 (770) 507-6777 (770) 474-4676 FAX Please return overnight shipment with payments to: 121 Pine Dr. , Stockbridge, GA 30281 For Design Help, Have A TLC Designer Visit Our Booth On The Following Date: ___________ Time: ______

TLC Designers can provide the following:

�� Water Features �� Fountains �� Ponds �� Water falls �� Swamps �� Garden Areas

Tropical : (beach scenes;

rain forests) Seasonal:

(Spring, Fall, Holiday) Formal :

(serenity garden, English garden)

�� Border Areas:

Hedges (control flow) Lawn or Golf (promotional)

Trees (privacy)

Special services are Available for hospitality Suites, award banquets, And VIP room deliveries.

SSee next page for

green plants.

(770) 507-6777 FAX (770) 474-4676 [email protected] www.tlc-florist.com

N•A•T•I•O•N•A•L convention • plant • services

FROM SIMPLE AND ELEGANT TO WILD AND COLORFUL! LET A TLC DESIGNER CREATE THE PERFECT LOOK JUST FOR YOU!

If you would like to specify color, size, type flowers, please do so below—prices start at $60.00. Qty ____ tropical flowers—Price $ __________ each

Qty ____ Spring flowers—Price $ ___________ each

Color ____________________________________________

Width _________________ Height ___________________

Additional Request: ________________________________

Don’t know what you want? Just want a splash of color? Let TLC designers choose your fresh seasonal flowers!

Qty ____ TLC pick my colors, size, type flowers $50.00 ea

Visit www.tlc-florist.com for additional sample pictures. For free design assistance, please call 770-507-6777 or

email [email protected] with any questions.

COLORFUL POTS OF VIBRANT FLOWERS!

Mums—12”-18”H

$20.00 each

Qty ____

White ____

Yellow ____

Lavender ____

Azaleas—12”H

$35.00 each

Qty ____

White ____

Pink ____

Red ____

Bromeliads—12”-18”H

$35.00 each

Qty ____

Purple ____ Red ____

Yellow ____ Orange ____

September 8-10, 2016 Orange County

Convention Center Orlando, Florida

116

For Top-dressing with fern & azalea

__ white, __ pink, __ red

For Top-dressing with fern & mum

__white, __yellow, __lavender 4’ @ $125.00 each, Qty ___

5’ @ $135.00 each, Qty ___

6 ’ @ $145.00 each, Qty ___

3’ Green Plants

Ferns Ivy Pothos

Ferns

$35.00 each Qty ____

Ivy—10”H x 10”W

$35.00 each Qty ____

Pothos—12”H x 12”W

$35.00 each Qty ____

$29.95 each Qty ____

7’ H & Taller plants & Planters are available

Call 770-507-6777 for price/availability

Top-dressed with azalea (pictured) Also available with mum

Choose flower color for flower choice.

Planters are 2 1/2’ long.

Seasonal Flowering Plants Call for Price & Availability

Gerbera

Hyacinth

Order Cost Summary Subtotal _________

6.5% Sales Tax _________

Total _________

Rental price includes: Decorative container, top dressing, professional maintenance, installation and pick up. There is a one-time $10.00 charge for daily floral delivery. ALL ORDERS MUST BE PAID – IN – FULL PRIOR TO SHOW CLOSING. We accept cash, company check, VISA, MASTERCARD, AMERICAN EXPRESS. Adjustments cannot be made after the close of the show. All rental items remain property of TLC Atlanta Convention Plant Services, Inc. There is a restocking fee for orders cancelled less than 2 weeks prior to show opening. Orders placed after the open of an event may be subject to a delivery fee.

Select Container (Included in rental cost)

___Black ___White ___Wicker

Chrome, Brass, Terra Cotta, & Other Containers are available. Please call 770-507-6777 for pricing.

Kalanchoe

Caladium

770) 507-6777 [email protected] www.tlc-florist.com

$39.95 each Qty ____

4’ @ $49.95 each Qty ___

5’ @ $59.95 each Qty ___

6’ @ $69.95 each Qty ___

Standard 4’ to 6’ Green Plants

2’ Green Plants

Tulip

117

��

��

��

��

��

��118

http://occc.net/Exhibitor/documents/Exhibit%20Booth%20Catering.pdf

http://occc.net/Exhibitor/documents/Copy%20of%20Centerplate%20-%20Booth%20Catering%20order%20form.xls

Show�Name: Surf�Expo�Fall�2016Incentive�Deadline�Date: August�11th,�2016

Base�Rates�Start�On/After: August�12th,�2016OCCC�Exhibitor�Services�Coordinator: Carol�Vahedian

Direct�Phone: (407)�685�5804Contact�Email: [email protected]

How�To�Order�OCCC�Services:

If�not�ordering�OCCC�services�online,�please�complete�all�applicable�order�forms�and�the�required�OCCC�Method�of�Payment�form.�Orders�without�an�OCCC�Method�of�Payment�form�will�not�be�processed.�Please�read�through�all�of�the�OCCC’s�Guidelines�&�Conditions�before�ordering�because�exhibitors�agree�to�all�of�the�OCCC's�Guidelines�&�Conditions�when�ordering�services.��For�assistance,�email�[email protected]�or�call�the�OCCC�Exhibitor�Services�Team�at�(800)�345�9898�or�(407)�685�9824.

OCCC�Exhibitor�Ordering�Conditions�&�Guidelines1.�Full�payment�and�an�accurate�diagram�MUST�be�included�before�services�are�provided.�An�accurate�diagram�indicates�the�quantity�and�location�of�outlets,�as�well�as�the�booth’s�dimensions�and�neighboring�booth/aisle�numbers�for�orientation.�Orders�without�full�payment�will�not�be�processed�and�service�will�be�withheld.2.�Rates�are�based�on�when�an�exhibitor's�order,�payment�AND�finalized�diagram�is�received�by�OCCC.�Revised�diagrams�will�affect�rates.3.�Orders�received�during�move�in�and/or�on�site�are�subject�to�a�50%�price�increase�over�base�rates.�4.�Modifications�to�incentive�rate�orders�received�after�the�incentive�deadline�are�subject�to�base�rates�or�on�site�rates.5.�Refunds�for�issues�or�unused�services�will�not�be�considered�unless�filed�by�the�exhibitor�before�the�close�of�show�at�the�OCCC�Service�Desk.6.�Notification�of�cancellation�must�be�received�in�writing�prior�to�the�first�scheduled�show�management�move�in�date�to�receive�a�refund.�All�cancellations�and/or�modifications�to�orders�are�subject�to�a�$35.00�Administration�Fee�if�a�refund�is�required.7.�All�prices�are�subject�to�change�without�notice.8.�Florida�State�Sales�Tax�and�Public�Services�Tax,�when�applicable,�must�be�included�with�payment.�Services�will�be�rendered�after�payment�in�full�(including�tax)�is�received.�9.�Once�the�OCCC�has�received�a�payment�from�an�exhibitor,�that�payment�is�the�payment�that�will�be�applied�to�the�exhibitor’s�invoice.�The�OCCC�will�not�accept�an�initial�credit�card�payment�from�an�exhibitor,�and�then�refund�the�exhibitor’s�credit�card�if�the�exhibitor�wants�to�pay�with�another�credit�card,�a�check,�or�an�ETF�(Wire/ACH)�payment�later.

OCCC�Payment�Options:Credit�/�Debit�Cards:�OCCC�will�charge�your�credit/debit�card�in�full�for�your�advance�order�and�any�additional�charges�for�on�site�changes�or�additions.�All�aerial�hanging�sign�(rigging)�orders�require�a�credit/debit�card�on�file�in�the�Method�of�Payment�form,�even�if�the�exhibitor�is�paying�with�a�check�or�ETF.�

Company�Checks:�Checks�must�accompany�your�order�submission�and�must�be�received,�not�postmarked,�by�the�incentive�deadline�in�order�to�receive�incentive�rates.�Make�check�payable�to�Orange�County�Convention�Center.�Checks�must�be�US�funds�drawn�from�a�US�bank.�Please�include�your�show�name�and�booth�number�on�check.

Electronic�Funds�Transfers�(Wire�&�ACH):�OCCC�accepts�both�wire�transfers�and�ACH�payments.�Payment�must�be�cleared,�not�sent,�by�the�incentive�deadline�in�order�to�receive�incentive�rates.�It�is�the�exhibitor's�responsibility�to�verify�with�their�Initiating�Bank�that�all�fees�(including�Intermediate�Bank�fees)�are�included�in�their�payment.�Please�contact�Exhibitor�Services�for�payment�instructions.

Third�Party�Billings:�Exhibitors�may�request�for�a�third�party�(EACs,�I&Ds,�etc.)�to�be�invoiced�for�services�provided�by�OCCC.�In�doing�so�the�exhibitor�understands�and�agrees�said�exhibitor�is�ultimately�financially�responsible�for�all�OCCC�provided�services.�If�an�exhibitor's�third�party�has�any�outstanding�balance�at�the�end�of�a�show,�all�charges�will�revert�to�the�exhibitor.�The�OCCC�reserves�the�right�to�deny�any�third�party�billing,�in�which�case�the�exhibitor�will�be�responsible�for�all�charges.

The�Orange�County�Convention�Center's�Taxpayer�Identification�Number�(TIN)�is�59�600077.

Order�Online:www.occc.net/exhibitor

Order�via�Email:[email protected]

Orlando,�FL�32819�8199

Mail:

ORDERINGINFORMATION

The�Orange�County�Convention�Center�is�the�exclusive�provider�of�electricity,�aerial�rigging�labor�and�lighting,�water,�plumbing,�compressed�air,�natural�and�LP�gas,�and�cable�TV�services�to�exhibitors.�The�OCCC's�exclusive�on�site�service�partners�include:�Internet�and�telecommunications�by�Smart�City,�booth�catering�by�Centerplate,�and�business�center�services�by�FedEx�Office.�LMG�is�the�OCCC's�preferred�A/V�provider.

OCCC�Exhibitor�Services9860�Universal�Blvd.

Fax:(407)�685�9884

119

EVENT: Surf�Expo�Fall�2016EXHIBITING�COMPANY: BOOTH�#:

PHONE: FAX: BOOTH�SIZE: X

ADDRESS: BOOTH�TYPE:

CITY: STATE: � INLINE � ISLAND

ZIP�CODE/PROVIDENCE: COUNTRY: � PENINSULA � OTHER

BILL�TO�COMPANY�(IF�DIFFERENT): I�AM:

ORDER�CONTACT�NAME: � THE�EXHIBITOR

ADDRESS: � A�3RD�PARTY�(EAC/I&D):

CITY: STATE:

ZIP�CODE/PROVIDENCE: COUNTRY:

PHONE: FAX:

ORDER�CONTACT�EMAIL: EMAIL�FOR�INVOICES:

OCCC�Mailing�Address:�Incentive�Deadline�Date:August�11th,�2016 www.occc.net/exhibitor Orange�County�Convention�Center�To�qualify�for�incentive�rates,�all�order�forms,�this�Method [email protected] ATTN:�Exhibitor�Services�of�Payment�form�and�a�finalized�booth�diagram�must�be (407)�685�9884 9860�Universal�Blvd.�received�by:� August�11th,�2016 (800)�345�9898 Orlando,�FL�32819�8199

CARD�TYPE: � VISA � MASTERCARD � AMERICAN�EXPRESS

CARD�NUMBER: EXPIRATION�DATE: SECURITY�CODE:

CARDHOLDER�NAME:

BILLING�ADDRESS:

SIGNATURE: DATE:

I�further�authorize�the�following�named�person(s)�to�approve�additional�charges�on�the�above�card�on�show�site�as�deemed�necessary�by�said�person(s):

NAME: SIGNATURE:

NAME: SIGNATURE:

NAME: SIGNATURE:

I,�the�undersigned�cardholder,�by�submitting�an�order�to�the�OCCC,�acknowledge�and�agree�to�all�OCCC�Terms�&�Conditions�and�give�the�Orange�County�Convention�Center�authorization�to�charge�my�credit�card�for�the�following�services:�electricity,�rigging�labor�and�equipment,�lighting,�plumbing,�compressed�air,�propane�&�natural�gas,�cable�TV�and/or�firewatches.

��CREDIT�/�DEBIT�CARDOCCC�will�charge�your�credit/debit�card�in�full�for�your�advance�order�and�any�additional�charges�for�onsite�changes�or�additions.�Please�complete�all�of�the�information�below�if�using�a�credit/debit�card:

��ELECTRONIC�FUNDS�TRANSFEROCCC�accepts�both�wire�transfers�and�ACH�payments.�Payment�must�be�cleared,�not�sent,�by�the�incentive�deadline.�It�is�the�exhibitor's�responsibility�to�verify�with�their�Initiating�Bank�that�all�fees�are�included�in�their�payment.�Please�contact�Exhibitor�Services�for�payment�instructions.

��COMPANY�CHECKChecks�must�accompany�your�order�submission�and�must�be�received,�not�postmarked,�by�the�incentive�deadline.�Make�check�payable�to�Orange�County�Convention�Center.�Checks�must�be�US�funds�drawn�from�a�US�bank.�Please�include�your�show�name�and�booth�number�on�check.

Email�Forms:Send�Via�Fax:

Place�Your�Order�Online�or�Via�Email�or�Fax:

Call:

Surf�Expo�Fall�2016

METHOD�OFPAYMENT

**THIS�FORM�MUST�BE�INCLUDED�IN�YOUR�ORDER�SUBMISSION�OR�YOUR�ORDER�WILL�NOT�BE�PROCESSED**

EXHIBITOR

BILLING

Order�Online:

120

EVENT: Surf�Expo�Fall�2016 BOOTH�#:

EXHIBITING�COMPANY: BOOTH�SIZE: X

208V��20�Amp�Single�Phase*208V��20�Amp�Three�Phase*208V��30�Amp�Single�Phase*208V��30�Amp�Three�Phase*208V��40�Amp�Single�Phase*208V��40�Amp�Three�Phase*208V��50�Amp�Single�Phase*208V��50�Amp�Three�Phase*208V��60�Amp�Single�Phase*208V��60�Amp�Three�Phase*208V��80�Amp�Single�Phase*208V��80�Amp�Three�Phase*208V�100�Amp�Single�Phase*208V�100�Amp�Three��Phase*

208V�150�Amp�Single�Phase*208V�150�Amp�Three��Phase*208V�200�Amp�Single�Phase*208V�200�Amp�Three��Phase*208V�400�Amp�Single�Phase*208V�400�Amp�Three�Phase*

*Labor,�Placement�&�24�Hour�Power� Included † Required �For�All�Ceiling�Drops ‡ Required �For�Each�208V�Connection

120V�&�208VELECTRICAL�SERVICE

**An�OCCC�Method�Of�Payment�Form�Must�Be�Included�To�Complete�Your�Order�Submission**

This�Order�Is:��Original��or��A�Revision� Incentive�Rate�If�Ordered�&�Paid�By: Base�Rate�If�Ordered�Or�Paid�On/After: On�Site�Rates�Start:

Unit�Price Cost Utility�Tax Sales�Tax Unit�Price SubtotalQuantity

Item�DescriptionAugust�11th,�2016 August�12th,�2016 September�1st,�2016

Floor Ceiling Cost Utility�Tax Sales�Tax

$127.01 $175.11 $11.39$17.52 $204.02120V��5�Amp��(500w)�Single�Outlet* $109.01 $7.09$10.90

$145.00 $200.00 $13.00$20.00 $233.00120V�10�Amp�(1000w)�Single�Outlet* $124.46 $8.09$12.45



$441.20 $28.68$44.12 $514.00 $707.30

208V�Services$200.86 $13.06$20.09 $234.01 $322.75 $20.98$32.28 $376.01

$32.14$49.45 $576.01$265.24 $17.24$26.53 $309.01$308.15 $20.03$30.82 $359.00 $494.42

$45.98$70.73 $824.01$424.03 $27.57$42.41 $494.01

$561.67 $36.49$56.14

$326.18 $21.21$32.62

$654.00 $898.71 $58.42$89.88 $1,047.01$519.31 $33.76$51.94 $605.01$380.01

$442.92 $28.79$44.30

$406.01 $26.39$40.61

$516.01 $1,121.89 $72.93$112.19 $1,307.01$649.79 $42.24$64.98 $757.01$473.01

$840.34 $54.63$84.04

$488.41 $31.75$48.85

$979.01 $1,346.78 $87.54$134.68 $1,569.00$769.96 $50.05$77.00 $897.01$569.01

$1,121.89 $72.93$112.19

$635.19 $41.29$63.52

$1,307.01 $1,794.85 $116.67$179.49 $2,091.01$1,016.31 $66.06$101.64 $1,184.01$740.00

$1,402.58 $91.17$140.26

$812.88 $52.84$81.29

$1,634.01 $2,244.64 $145.91$224.47 $2,615.02$1,299.57 $84.48$129.96 $1,514.01$947.01

$1,733.90 $173.39$112.71 $2,020.00$1,872.10 $187.21$121.69 $2,181.00$1,084.11 $108.42$70.47 $1,263.00

$2,993.99 $299.40$194.61 $3,488.00$1,446.34 $144.64$94.02 $1,685.00 $2,315.01 $231.51$150.48 $2,697.00$2,495.27 $249.53$162.20 $2,907.00 $3,993.12 $399.32$259.56 $4,652.00

Select�Any�Related�and/or�Required�Services

$4,627.46 $462.75$300.79 $5,391.00$5,782.82 $578.29$375.89 $6,737.00N

OT�

AVAI

LABL

E�FR

OM

�THE

�FLO

OR

$2,891.84 $289.19$187.97 $3,369.00$9,254.07 $925.41$601.52 $10,781.00

Ceiling�Drop�Charge† $250.00 $370.00

��20�100�Amp�Connection�Plug‡ $92.02 $5.98

$24.00Six�Outlet�Power�Strip $22.53 $1.47 $24.00

$22.53 $1.47 $24.00

OCCC�TERMS�&�CONDITIONS��On�site�orders�are�subject�to�a�50%�price�increase�over�base�rates.��Payment�in�full�and�a�scaled�diagram�indica�ng�the�number�and�loca�on�of�outlets,�including�the�booth’s�dimensions�and�neighboring�booth/aisle�numbers�MUST�be�included�before�services�are�provided.�Rates�are�based�on�when�payment�is�received�by�OCCC.�Orders�without�payment�will�NOT�be�processed�and�service�will�be�withheld.��OCCC�electricians�will�not�branch�power�and�are�not�responsible�for�power�distribu�on�installed�by�others.�Exhibitors�and/or�EACs�are�permi�ed�to�branch�power�in�the�booth.�The�OCCC�does�not�provide�distribution�panels.��Modica�ons�or�addi�ons�to�incen�ve�rate�orders�received�aer�the�incen�ve�deadline�are�subject�to�base�or�onsite�rates.��Refunds�for�issues�or�unused�services�will�not�be�considered�unless�led�by�the�exhibitor�before�the�close�of�show�at�the�OCCC�Service�Desk.��Labor�charges�may�apply�for�service�calls.��All�prices�are�subject�to�change�without�no�ce.

TOTAL:

FOR�OFFICE�USE�ONLY

25'�Extension�Cord�� $22.53 $1.47

250�400�Amp�Connection�Plug‡ $183.10 $11.90 $195.00

$98.00150�200�Amp�Connection�Plug‡ $165.26 $10.74 $176.00

$183.10 $11.90 $195.00

$22.53 $1.47 $24.00$92.02 $5.98 $98.00

$165.26 $10.74 $176.00

121



208V��20�Amp�Single�Phase*208V��20�Amp�Three�Phase*208V��30�Amp�Single�Phase*208V��30�Amp�Three�Phase*208V��40�Amp�Single�Phase*208V��40�Amp�Three�Phase*208V��50�Amp�Single�Phase*208V��50�Amp�Three�Phase*208V��60�Amp�Single�Phase*208V��60�Amp�Three�Phase*208V��80�Amp�Single�Phase*208V��80�Amp�Three�Phase*208V�100�Amp�Single�Phase*208V�100�Amp�Three��Phase*208V�150�Amp�Single�Phase*208V�150�Amp�Three��Phase*208V�200�Amp�Single�Phase*208V�200�Amp�Three��Phase*208V�400�Amp�Single�Phase*208V�400�Amp�Three�Phase*480V��20�Amp�Single�Phase*480V��20�Amp�Three�Phase*480V��30�Amp�Single�Phase*480V��30�Amp�Three�Phase*480V��40�Amp�Single�Phase*480V��40�Amp�Three�Phase*480V��50�Amp�Single�Phase*480V��50�Amp�Three�Phase*480V��60�Amp�Single�Phase*��480V��60�Amp�Three�Phase*��480V��80�Amp�Single�Phase*��480V��80�Amp�Three�Phase*��480V�100�Amp�Single�Phase*480V�100�Amp�Three��Phase*480V�150�Amp�Single�Phase*480V�150�Amp�Three��Phase*480V�200�Amp�Single�Phase*480V�200�Amp�Three��Phase*480V�400�Amp�Single�Phase*480V�400�Amp�Three��Phase*

*Labor,�Placement�&�24�Hour�Power� Included † Required �For�All�Ceiling�Drops ‡ Required �For�Each�Connection


250�400�Amp�Connection�Plug‡ $183.10 $11.90 $195.00150�200�Amp�Connection�Plug‡ $165.26 $10.74 $176.00

TOTAL:

OCCC�TERMS�&�CONDITIONS��On�site�orders�are�subject�to�a�50%�price�increase�over�base�rates.��Payment�in�full�and�a�scaled�diagram�indica�ng�the�number�and�loca�on�of�outlets,�including�the�booth’s�dimensions�and�neighboring�booth/aisle�numbers�MUST�be�included�before�services�are�provided.�Rates�are�based�on�when�payment�is�received�by�OCCC.�Orders�without�payment�will�NOT�be�processed�and�service�will�be�withheld.��OCCC�electricians�will�not�branch�power�and�are�not�responsible�for�power�distribu�on�installed�by�others.�Exhibitors�and/or�EACs�are�permi�ed�to�branch�power�in�the�booth.�The�OCCC�does�not�provide�distribution�panels.��Modica�ons�or�addi�ons�to�incen�ve�rate�orders�received�aer�the�incen�ve�deadline�are�subject�to�base�or�onsite�rates.��Refunds�for�issues�or�unused�services�will�not�be�considered�unless�led�by�the�exhibitor�before�the�close�of�show�at�the�OCCC�Service�Desk.��Labor�charges�may�apply�for�service�calls.��All�prices�are�subject�to�change�without�no�ce.

$165.26 $10.74 $176.00$183.10

Ceiling�Drop�Charge† $250.00 $370.00��20�100�Amp�Connection�Plug‡ $92.02 $5.98 $98.00$92.02 $5.98 $98.00

Select�Any�Related�and/or�Required�Services

9,254.07 $925.41$601.52 $10,781.0011,565.66 $1,156.57$751.77 $13,474.00

NO

T�AV

AILA

BLE�

FRO

M�T

HE�F

LOO

R

5,782.82 $578.29$375.89 $6,737.0018,505.57 $1,850.56$1,202.87 $21,559.00

2,891.84 $289.19$187.97 $3,369.00 4,627.46 $462.75$300.79 $5,391.004,990.55 $499.06$324.39 $5,814.00 7,986.26 $798.63$519.11 $9,304.00

3,742.48 $374.25$243.27 $4,360.00 5,988.83 $598.89$389.28 $6,977.002,167.38 $216.74$140.88 $2,525.00 3,466.94 $346.70$225.36 $4,039.002,804.29 $280.43$182.28 $3,267.00 4,486.70 $448.67$291.64 $5,227.011,624.89 $162.49$105.62 $1,893.00 2,600.00 $260.00$169.00 $3,029.002,242.06 $224.21$145.74 $2,612.01 3,591.42 $359.15$233.45 $4,184.021,271.24 $127.13$82.63 $1,481.00 2,034.33 $203.44$132.24 $2,370.011,678.97 $167.90$109.14 $1,956.01 2,690.13 $269.02$174.86 $3,134.01

975.11 $97.52$63.39 $1,136.02 1,561.37 $156.14$101.49 $1,819.001,401.72 $140.18$91.12 $1,633.02 2,242.06 $224.21$145.74 $2,612.01

810.30 $81.03$52.67 $944.00 1,297.85 $128.79$84.36 $1,511.001,121.89 $112.19$72.93 $1,307.01 1,793.99 $179.40$116.61 $2,090.00

649.79 $64.98$42.24 $757.01 1,038.63 $103.87$67.51 $1,210.01906.44 $90.65$58.92 $1,056.01 1,412.02 $141.21$91.79 $1,645.02528.76 $52.88$34.37 $616.01 846.35 $84.64$55.02 $986.01618.03 $61.81$40.18 $720.02 989.70 $98.97$64.33 $1,153.00401.72 $40.18$26.12 $468.02 644.64 $64.47$41.91 $751.02

$5,782.82 $578.29$375.89 $6,737.00 $9,254.07 $925.41$601.52 $10,781.00$2,891.84 $289.19$187.97 $3,369.00 $4,627.46 $462.75$300.79 $5,391.00$2,495.27 $249.53$162.20 $2,907.00 $3,993.12 $399.32$259.56 $4,652.00$1,446.34 $144.64$94.02 $1,685.00 $2,315.01 $231.51$150.48 $2,697.00

$1,733.90 $173.39$112.71 $2,020.00$1,872.10 $187.21$121.69 $2,181.00$1,084.11 $108.42$70.47 $1,263.00

$2,993.99 $299.40$194.61 $3,488.00

$1,634.01 $2,244.64 $145.91$224.47 $2,615.02$1,299.57 $84.48$129.96 $1,514.01$947.01

$1,402.58 $91.17$140.26$812.88 $52.84$81.29

$1,307.01 $1,794.85 $116.67$179.49 $2,091.01$1,016.31 $66.06$101.64 $1,184.01$740.00

$1,121.89 $72.93$112.19$635.19 $41.29$63.52

$979.01 $1,346.78 $87.54$134.68 $1,569.00$769.96 $50.05$77.00 $897.01$569.01

$840.34 $54.63$84.04$488.41 $31.75$48.85

$516.01 $1,121.89 $72.93$112.19 $1,307.01$649.79 $42.24$64.98 $757.01$473.01

$442.92 $28.79$44.30$406.01 $26.39$40.61

$494.01

$561.67 $36.49$56.14$326.18 $21.21$32.62

$654.00 $898.71 $58.42$89.88 $1,047.01$519.31 $33.76$51.94 $605.01$380.01

$441.20 $28.68$44.12

$32.14$49.45 $576.01$265.24 $17.24$26.53 $309.01

$514.00 $707.30 $45.98$70.73 $824.01$424.03 $27.57$42.41

$32.28 $376.01$308.15 $20.03$30.82 $359.00 $494.42$200.86 $13.06$20.09 $234.01 $322.75 $20.98

$11.90 $195.00

208V�&�480VELECTRICAL�SERVICE


This�Order�Is:��Original��or��A�Revision� Incentive�Rate�If�Ordered�&�Paid�By: Base�Rate�If�Ordered�Or�Paid�On/After: On�Site�Rates�Start:

Unit�Price Cost Utility�Tax Sales�Tax Unit�Price SubtotalQuantity

Item�DescriptionAugust�11th,�2016 August�12th,�2016 September�1st,�2016

Floor Ceiling Cost Utility�Tax Sales�Tax

122



* Labor�&�Placement� Included ,�Only�Available�From�Floor�� † Requires �A�Ceiling�Drop�Charge�� ‡ Installation,�Removal,�Electricity,�&�(1)�Focus� Included


TOTAL:

$507.00$30.95

with�Hot�Water�Heater

5lb�Tank

$476.05

Quick�Recovery�Type

30�Gallon�Hot�Water�Heater* $338.00�� $20.63$317.37 ��

$30.95 $507.00

$676.00�� $525.00$32.05

On�Site�Rates�Start:

September�1st,�2016

This�Order�Is:��Original��or��A�Revision�

Subtotal

Required�For�All�Natural�Gas�Orders

Natural�Gas�Connection†

AERIAL�LIGHTING,�PLUMBING,�GASES�&�CABLE�TV

Incentive�Rate�If�Ordered�&�Paid�By: Base�Rate�If�Ordered�Or�Paid�On/After:

1/2�FPT�Service�Outlet

Item�DescriptionAugust�11th,�2016 August�12th,�2016

Cost Utility�Tax Sales�Tax Unit�Price Cost Utility�Tax Sales�Tax Unit�Price

1�99�Gallons

1/2�FPT�Service�Outlet

Each�Additional�500�Gallons

80�Gallon�Hot�Water�Heater*Quick�Recovery�Type $317.37 �� $20.63 $338.00 $476.05 �� $30.95 $507.00

60�Gallon�Hot�Water�Heater* $317.37 �� $20.63 $338.00 $476.05 ��

Drain�Service�Connection*$190.55 $19.06 $12.39 $222.00 $307.29 $30.73 $19.98 $358.00Water�Service�Connection*

$170.89 �� $11.11 $182.00 $272.00 �� $17.70 $290.00Water�Fill�&�Drain*

$162.22 $16.23 $10.55 $189.00 $259.22 $25.93 $16.85 $302.00

$80.68 $8.07 $5.25 $94.00 $128.75 $12.88 $8.37 $150.00

100�299�GallonsWater�Fill�&�Drain*

Water�Fill�&�Drain*$232.61 $23.27 $15.12 $271.00 $375.10 $37.51 $24.39 $437.00Water�Fill�&�Drain*

$33.47 $3.35 $2.18 $39.00 $58.36 $5.84 $3.80 $68.00300�500�Gallons

$351.00$21.43Single�Beauty�Sink*with�Hot�Water�Heater

$375.00$22.89��$352.11$248.00$15.14Single�Utility�Sink* ��$232.86without�Hot�Water�Heater

$525.00$32.05��$492.95$351.00$21.43

$1,122.00$68.48��$1,053.52$769.00$46.94Triple�Kitchen�Sink* ��$722.06with�Hot�Water�Heater�&�Disposal

$386.00$23.56��$362.44$283.00$17.28Air�Service�Connection* ��$265.721/2�FPT�Service�Outlet,�90�PSI�max.

$84.00$4.69$7.21$72.10$69.00$3.85LP�(Liquid�Propane)�Gas* $5.93$59.22

$58.00$3.24$4.98$49.78$48.00$2.68LP�(Liquid�Propane)�Gas* $4.12$41.20Each�Additional�5lb�Tank

$266.66 $17.34 $284.00

To�Ensure�Proper�Permitting�And�Installation,�All�Natural�Gas�Orders

Must�Be�Placed�(21)�Days�Prior�To�The�First�Move�In�Date

$338.16$38.16$300.00$338.16$38.16$300.00

Must�Be�Included�In�Total�For $250.00

$299.00$16.69$25.67$256.46

$676.00

PLUMBING

LIGHTS

$450.00 $29.25 $479.25$55.00Per�Show�Management�Approval $75.00Per�Show�Management�Approval

$634.74 �� $41.26

$329.57

120�Gallon�Hot�Water�Heater*

Single�Utility�Sink* ��$329.57

��$492.95

Quantity

Aerial�Par�Can�Light‡

Overhead�Lights�Out,�Per�Pod

$634.74 �� $41.26


OCCC�TERMS�&�CONDITIONS��Gas�price�includes�one�(1)�connec�on�to�the�exhibitor's�equipment.�Charges�will�apply�for�addi�onal�connec�ons.�OCCC�will�not�branch/split�gas.�OCCC�is�not�responsible�for�gas�distribution�installed�by�others.�All�gas�will�be�removed�or�shut�off�one�(1)�hour�after�the�close�of�each�day.�LP�gas�price�includes�hook�up�and�dismantle�of�tank�each�day.��Pressure�may�vary.�OCCC�cannot�guarantee�minimum�and/or�maximum�pressure.�If�pressure�is�cri�cal,�please�contact�OCCC�Exhibitor�Services.��The�OCCC's�cable�tv�service�includes�both�non�HD�and�HD�service.�Your�TV�must�be�equipped�with�an�HD�Digital�Tuner�to�get�HD�channels.�If�your�TV�does�not�have�an�HD�Digital�Tuner,�you�will�only�be�able�to�view�non�HD�channels.�Please�contact�us�if�you�have�questions�about�cable�TV�service.��Par�can�refocusing�is�subject�to�labor�charges.��On�site�orders�are�subject�to�a�50%�price�increase�over�base�rates.��Modica�ons�or�addi�ons�to�incen�ve�rate�orders�received�aer�the�incen�ve�deadline�are�subject�to�base�or�onsite�rates.��Payment�in�full�MUST�be�paid�before�services�are�provided.�Rates�are�based�on�when�payment�is�received�by�OCCC.�Orders�without�payment�will�NOT�be�processed�and�service�will�be�withheld.��Refunds�for�issues�or�unused�services�will�not�be�considered�unless�led�by�the�exhibitor�before�the�close�of�show�at�the�OCCC�Service�Desk.��Labor�charges�may�apply�for�service�calls.��All�prices�are�subject�to�change�without�no�ce.�

TV

GASES Natural�Gas�Connection $69.00$3.85$5.93$59.22

HD�Cable�TV�Service*

Ceiling�Drop�For�Natural�Gas�Order

45000�BTUs�Hook�Up

Each�Additional�45000�BTUs

�All�Natural�Gas�Orders

Digital�Tuner�Required�for�HD�Service

123

EVENT: Surf�Expo�Fall�2016EXHIBITING�COMPANY: BOOTH�#:

PHONE: FAX: BOOTH�SIZE: X

ADDRESS: BOOTH�TYPE:

CITY: STATE: � INLINE � ISLAND

ZIP�CODE/PROVIDENCE: COUNTRY: � PENINSULA � OTHER

BILL�TO�COMPANY�(IF�DIFFERENT): I�AM:

RIGGING�CONTACT�NAME: � THE�EXHIBITOR

ADDRESS: � A�3RD�PARTY�(EAC/I&D):

CITY: STATE:

ZIP�CODE/PROVIDENCE: COUNTRY:

PHONE: FAX:

RIGGING�CONTACT�EMAIL: EMAIL�FOR�INVOICES:

NOTICE

Initial�Rigging�Charge,�Three�Rigger�Team,�First�Hour�In�&�OutAdditional�Rigging�Labor,�Per�Rigger,�Per�HourHoliday�or�Overtime�(After�8�Hours),�Per�Rigger,�Per�Hour

REQUESTED�RIGGING�INSTALL�DATE: REQUESTED�RIGGING�STRIKE�DATE:

DESCRIPTION�OF�ITEM(S): DOES�THIS�ITEM�REQUIRE:

SIZE: WEIGHT: QUANTITY: � POWER

REQUESTED�HEIGHT�FROM�FLOOR�TO�BOTTOM�OF�SUSPENDED�ITEM: � OCCC�TRUSS�OR�MOTORS

TYPE�OF�MATERIAL�(WOOD,�VINYL,�CLOTH,�STEEL,�ETC.):

DOES�THE�SUSPENDED�ITEM�HAVE�A�BOTTOM? ��YES ��NO IF�YES,�PROVIDE�THE�BOTTOM�DIMENSIONS:

ADDITIONAL�COMMENTS:

Incentive�Rate�If�Ordered�&�Paid�By:

August�11th,�2016$528.00 ��Select

Base�Rate�If�Ordered�Or�Paid�On/After:

August�12th,�2016

OCCC�RIGGING�TERMS�&�CONDITIONS��The�OCCC�is�not�responsible�for�any�rigging�items�(banners,�signs,�etc.)�le�in�the�booth�during�move�out�if�the�exhibitor�is�not�present.��OCCC�does�not�assemble�item(s).�Assembly�must�be�completed�by�the�exhibitor.��Aer�eight�(8)�hours�or�on�holidays,�over�me�rates�(�me�and�1/2�per�hour)�apply.��OCCC's�Rigging�department�is�subject�to�the�Show�Manager's�rules�and�policies.��There�may�be�addi�onal�charges�for�aerial�lis�used�to�suspend�items.�There�is�a�charge�when�used�for�other�purposes.��All�rigging�orders�are�subject�to�the�approval�by�the�OCCC�and�must�be�installed,�removed�and�supervised�by�OCCC�personnel.��Only�rated�rigging�hardware�is�permi�ed.�Rigging�hardware�is�available�through�the�OCCC�at�an�addi�onal�charge�(truss,�hoists,�aircra�cable,�ropes,�etc.)��Signs�and/or�truss�exceeding�100�lbs.�will�require�a�chain�hoist.��Modica�ons�or�addi�ons�to�incen�ve�rate�orders�received�aer�the�incen�ve�deadline�are�subject�to�base�or�onsite�rates.��Orders�received�on�site�are�subject�to�a�50%�price�increase�over�base�rates.��Rates�are�based�on�when�payment�is�received�by�OCCC.�Orders�without�payment�will�NOT�be�processed�and�service�will�be�withheld.

OCCC�RIGGING�&HANGING�SIGN�LABOR

��Select

EXHIBITOR

BILLING

$768.00

��A�CREDIT�CARD�ON�FILE�with�an�OCCC�Method�of�Payment�form�is�REQUIRED�for�all�rigging�orders.�The�credit�card�will�ini�ally�be�charged�for�the�Ini�al�Rigging�Charge�and�any�additional�charges�for�labor�or�hardware�needed�to�suspend�items�will�be�charged�separately�to�the�credit�card.��Aer�your�sign�is�assembled�and�ready�to�be�hung,�an�AUTHORIZED�SIGNER�from�your�OCCC�Method�of�Payment�form�must�visit�the�OCCC�Exhibitor�Services�service�desk�to�sign�rigging�paperwork.�Rigging�orders�are�handled�in�the�order�in�which�the�paperwork�is�signed�off�at�the�OCCC�Exhibitor�Services�service�desk�and/or�at�the�discretion�of�the�OCCC.�Dates�of�installation�will�vary�depending�on�the�quantity�of�orders�and�move�in�days.�If�a�specific�install�or�strike�time�is�required,�the�exhibitor�must�order�a�Dedicated�Rigging�Team.


$128.00$192.00$128.00

$88.00

Rigging�Labor

124

EVENT: Surf�Expo�Fall�2016

*Electricity� Included

/�Week/�Week/�Week

/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week

$33.55

$31.50$67.50

$9.00

$2.05

$15.98$9.59

$21.30

/�Week

OCCC�RIGGINGEQUIPMENT�RATES

$69.46 $4.51 $104.21 $6.77

$42.75 $2.78 $64.12

$69.46 $4.51 $104.20 $6.77

$5.21

$53.43 $3.47 $80.15 $5.21

$74.81 $4.86 $112.21

$53.43 $3.47 $80.15

$5.21

OCCC�TERMS�&�CONDITIONS��The�OCCC�requires�a�25%�deposit�on�all�rigging�equipment�orders�to�secure�equipment�in�our�inventory.��OCCC�Rigging�is�responsible�for�assembling�and�installing�all�truss�and�motors.��Signs�and/or�truss�exceeding�100�lbs.�will�require�a�chain�hoist.��Only�rated�rigging�hardward�is�permi�ed.�Rigging�hardware�is�available�through�the�OCCC�at�an�addi�onal�charge�(aircra�cable,�ropes,�etc.).��Modica�ons�or�addi�ons�to�incen�ve�rate�orders�received�aer�the�incen�ve�deadline�are�subject�to�base�or�onsite�rates.��Rates�are�based�on�when�payment�is�received�by�OCCC.�Orders�without�payment�will�NOT�be�processed�and�service�will�be�withheld.��Orders�received�on�site�are�subject�to�a�50%�price�increase�over�base�rates.��All�prices�are�subject�to�change�without�no�ce.

$40.33 $2.62 $60.49 $3.93$6.77$69.46 $4.51 $104.20

$3.00Barn�DoorBatten�or�Water�Pipe��Per�Foot

$15.00$0.95

Nylon�Sling��or��GAC�FlexRaw�Wire��Per�Foot

$0.98$0.59

$10.00$6.00

Deck�ChainBlack�Strap/Eye�Bolt�/Link�Sub�Assembly/Turnbuckle/Rings

$10.65$6.39

Thomas�Aluminium�Truss,�12"�Hingle�PlateThomas�Aluminium�Truss,�20.5"�x�20.5"�x�2'Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�3'

$47.93$6.39

$63.90

$53.43 $3.47 $80.15

$3.00Airwall�HangerAll�Thread

$6.00$60.00

Clamp��Misc.Come�Along

$21.00$45.00

Block�and�FallClamp��Beam

$30.00

$42.75 $2.78 $64.12$74.81

$64.12 $4.17 $96.18 $6.25

$4.86 $112.21

$53.43 $3.47 $80.15 $5.21$53.43 $3.47 $80.15

$69.46 $4.51 $104.21 $6.77

$53.43 $3.47 $80.15 $5.21

$73.97$79.67

$53.43 $3.47 $80.15$53.43 $3.47 $80.15 $5.21$53.43 $3.47 $80.15 $5.21

$21.00

$58.78 $3.82 $88.17 $5.73

$7.29$4.17

$3.93

$127.80$106.50

$11.70$9.75

$2.05$22.37

$45.53$56.90

$5.21$53.43 $3.47 $80.15 $5.21$53.43 $3.47 $80.15

$240.37 $15.62 $359.62 $23.38

$17.58$210.32 $13.72 $315.48 $20.51$180.28 $11.72 $270.42

$12.00$21.00

RopeSheave

/�Week/�Week/�Week/�Week

$15.98$1.02

$12.78$21.37$10.65$21.37

$1.07

$5.85

$0.98$2.05

$1.30$0.09

/�Week

$90.00$15.00

$9.00$20.00

$1.35$18.00$31.50$15.00$31.50

$1.00

$1.17

$0.07

$3.20$31.95

$3.20$22.37

$1.44$19.17$33.55$15.98$33.55

$4.80$47.93

$4.80$33.55$71.89

$9.59

$0.30$2.93$0.30$2.05$4.39$0.59

$4.50$45.00

$4.50

$180.00$150.00

$31.50

$102.43$110.98$119.50

$68.29$85.36

$95.85

/�Week/�Week/�Week/�Week/�Week/�Week/�Week/�Week

$5.21$4.17

/�Week/�Week

$1.07

$191.70$159.75

$85.36$85.36$85.36$85.36$85.36$93.90

$110.98$119.50

$68.29$85.36$64.42

$110.97$85.36$85.36$85.36$85.36

/�Hour/�Hour

/�Week/�Week/�Week

$64.42$110.97

$56.90$56.90$56.90$56.90$56.90$62.60$73.97$79.67$45.53$56.90$42.95$73.97$56.90$56.90$56.90$56.90$68.28

$42.95

$7.29

$60.49

$73.97

$288.00$335.99$383.00

Unit�Price$319.50$319.50$319.50$319.50$192.00$224.04$255.99

$450.00 $29.25$450.00

Sales�TaxCost$29.25

$450.00 $29.25

$5.21

$450.00 $29.25

Incentive�Rate�If�Ordered�&�Paid�By:

August�11th,�2016Base�Rate�If�Ordered�Or�Paid�On/After:

August�12th,�2016Item�Description

CM�Lodestar�Chain�Hoist,�Electric,�1/4�Ton*CM�Lodestar�Chain�Hoist,�Electric,�1/2�Ton*CM�Lodestar�Chain�Hoist,�Electric,��1�Ton*CM�Lodestar�Chain�Hoist,�Electric,��2�Ton*

Unit�Price$479.25$479.25$479.25$479.25

$300.00 $19.50$300.00 $19.50Cost Sales�Tax

$300.00 $19.50$300.00 $19.50

$0.07

$7.80$6.50

$1.37$0.20$1.95$0.20$1.37$2.93$0.39$3.90$0.65

Thomas�Aluminium�Truss,�12"�x�12"�x�2'Thomas�Aluminium�Truss,�12"�x�12"�x�2.5'

$0.39$0.98$0.07$0.78$1.37$0.65$1.37

Thomas�Aluminium�Truss,�12"�x�12"�x�3'Thomas�Aluminium�Truss,�12"�x�12"�x�4'Thomas�Aluminium�Truss,�12"�x�12"�x�5'Thomas�Aluminium�Truss,�12"�x�12"�x�6'

$10.00$21.00

Steel�PointStrand�Vice

Thomas�Aluminium�Truss,�12"�x�12"�x�8'Thomas�Aluminium�Truss,�12"�x�12"�x�10'Thomas�Aluminium�Truss,�12"�Base�PlateThomas�Aluminium�Truss,�12"�Corner�BlockThomas�Aluminium�Truss,�12"�Grapple $40.33 $2.62

/�Hour/�Hour

Truss�Protector

Lift��AerialLift��Scissor�/�Fork�/�Genie

Contact�us�for�quantity�discounts!Save�on�transportation/freight�charges�and�costly�downtime!

Lifts

Hardware

Truss�Is�Available�In�Silver�or�Black�

$1.00

$120.00$100.00

Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�4'Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�5'Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�6'Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�8'Thomas�Aluminium�Truss,�20.5"�x�20.5"�x�10'Thomas�Aluminium�Truss,�20.5"�Base�PlateThomas�Aluminium�Truss,�20.5"�Corner�BlockThomas�Aluminium�Truss,�20.5"�GrappleThomas�Aluminium�Truss,�20.5"�Hingle�Plate

Rotating�Motor,�100lb�Capacity*Rotating�Motor,�200lb�Capacity*Rotating�Motor,�500lb�Capacity*

125



ORDER�CONTACT�NAME:

PHONE: FAX:

EMAIL:

SPECIAL�INSTRUCTIONS�/�COMMENTS�/�NOTES:

SERVICE�PLACEMENTDIAGRAM�FORM

BACK�OF�BOOTH��ADJACENT�BOOTH�OR�AISLE�#��___________________

FRONT�OF�BOOTH��AISLE�#��___________________

ADJACENT�BOOTH�OR�

AISLE�#:

ADJACENT�BOOTH�OR�

AISLE�#:

126



AGREEMENT�CONTACT�NAME:

PHONE: FAX:

EMAIL:

SIGNATURE: DATE:

The�undersigned�agrees�to�the�following�rules.�By�doing�so,�the�undersigned�is�permitted�to�utilize�lighter�than�air�(helium,�etc.)�devices,�balloons,�inflatables�or�displays,�per�Show�Management�rules,�inside�the�Orange�County�Convention�Center:

BALLOONS�&�OTHERLIGHTER�THAN�AIR�

OBJECTS�AGREEMENT

A�credit�card�will�be�charged�in�the�event�of�escaped�objects.�Requests�without�a�Method�of�Payment�form�will�be�rejected.�OCCC�reserves�the�right�to�decline�any�card�not�present�credit�card�transaction�at�its�discretion.

1.�Distribution�or�sale�of�lighter�than�air�objects�will�not�be�permitted.�The�use�of�a�lighter�than�air�object�in�your�booth�requires�Show�Management�approval.

2.�Helium�(or�other�compressed�gas)�tanks�can�not�be�stored�on�the�exhibit�floor.�Secure�storage�outside�the�facility�must�be�arranged�through�show�management�and�the�Center.

3.�All�lighter�than�air�objects�must�be�properly�tethered.

4.�All�items�must�be�removed�from�the�Convention�Center�property�at�the�close�of�the�event.

5.�Retrieval�costs�for�any�escaped�lighter�than�air�object�will�be�charged�at�the�rate�of�$100.00�per�item.�An�open�credit�card�invoice�will�be�held�at�the�Exhibitor�

**To�Complete�This�Agreement�You�Must�Include�an�OCCC�Method�Of�Payment�FormWith�Your�Submission**

127

EXHIBITOR CONDITIONS

Electrical Conditions 1. All equipment regardless of source of power must comply with the National Electrical Code, and all Federal, State, and Local

Safety Codes. 2. Use of open clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs in exhibits is prohibited. 3. Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors. 4. Under NO circumstances shall anyone other than an OCCC electrician make electrical connections to house equipment. 5. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be

executed without a house electrician; however, all service connections and overload protection to such equipment must be made by a house electrician only.

6. All equipment must be properly tagged or marked with complete information as to the type and/or amount of current, voltage, phase, frequency, horsepower, etc. required.

7. All material and equipment furnished by the OCCC shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of the show.

8. Unless otherwise directed, OCCC electricians are authorized to cut floor coverings to permit installation of service. 9. All 120V cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed equipment, which

are liable to be energized, shall be grounded. 10. The OCCC reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the OCCC. 11. Orders received during the incentive period will receive priority over base or on-site orders. 12. The exhibitor releases, waives and holds harmless the OCCC, its officers, employees and agents for any liability, claims, and

damages arising out of any of the services or equipment provided herein. The exhibitor shall indemnify the OCCC for any bodily injury or property damage resulting from any negligent act or omission of the exhibitor, its officer, employees or agents.

13. Obstructions blocking utility floor boxes are subject to relocation as necessary. 14. The OCCC will charge time and materials for exhibitor or appointed contractor installed cords, which require troubleshooting

and/or redistribution. 15. All electrical services are to be billed to the next greatest wattage or amperage (i.e. 15amp 208v single phase = 20amp 208v

single phase). 16. The OCCC does not provide distribution panels. If an exhibitor orders “bulk power”, the OCCC will not provide distribution

panels to the exhibitor; they must provide their own.

Plumbing & Gases Conditions 1. Plumbing services are only available from the floor. 2. Compressed air pressure may vary. No guarantee can be made of minimum and maximum pressure. If pressure is critical, please

contact Exhibitor Services at (407) 685-9824. 3. The OCCC will not branch/split gas from one location to another to achieve multiple locations. The OCCC is not responsible for

gas distribution installed by others. 4. All gas will be removed or shut off one hour after the close of each day. LP gas prices include hook-up and dismantle of tank

each day. 5. Labor charges will apply for service calls. 6. All equipment must comply with the Southern Building Code, all Federal, State, and local safety codes. 7. All material and equipment furnished by the OCCC shall remain the property of the OCCC and shall be removed ONLY by the

OCCC at the close of show. 8. Unless otherwise directed, OCCC personnel are authorized to cut floor coverings to permit installation of service.

128

EXHIBITOR CONDITIONS

Additional Exhibitor Conditions 1. Claims will not be considered unless filed by the exhibitor at the OCCC Service Desk prior to the close of the show. 2. Freight deliveries, including, but not limited to: UPS, FedEx, RPS, GPS, etc. will not be accepted by the OCCC. Most carriers will

not deliver to individual booths. Refer to your exhibitor manual or ask your show management for proper drayage instructions. 3. Adhesive-backed decals (stick-on) or similar items (except nametags) may not be distributed or used in the OCCC. 4. Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, doors,

windows, painted surfaces, or columns by exhibitors or their designee. 5. Cooking permits must be obtained from your exhibitor manual or show management, completed and accepted by the OCCC

prior to any cooking activity. A 2A40 B.C. fire extinguisher must be in the booth, no more than thirty (30) feet from each cooking device. Exhibitor shall comply with all Orange County Health Department rules and regulations. Exhibits involving cooking or food preparation must provide a clean-up area or use those provided by show management. Disposal of cooking residue into the OCCC’s drainage system is prohibited. Holding tanks for disposal of cooking residue (oil, grease, etc.) are required.

6. “Day tanks” of bottled gas may be used, during show hours, for cooking or demonstration purposes. Tanks must have a release valve and be removed from the OCCC, daily, at the close of event. At no time can tanks be stored in the OCCC. A 2A40 B.C. fire extinguisher must be in the booth, no more than thirty (30) feet from each cooking device.

7. Exhibits or displays, equipment, stock or supplies will not be allowed to enter or leave by way of the front entrances of the OCCC.

8. Fog, smoke and special effect equipment is restricted to water based chemicals. Approval must be obtained from show management and the Orange County Fire Rescue Services Department through OCCC Event Coordination. Fog, smoke and special effect equipment must not be operated in areas where the effect could enter adjacent spaces, e.g., exhibition hall entrances, concourses, etc.

9. Food and beverages are not permitted on premises unless purchased through the OCCC’s Food Service Partners or as an approved exhibit by the legal manufacturer and/or distributor. Food or beverages may not be brought in or delivered to the OCCC for personal consumption. Exhibitors planning to distribute food and beverages, whether manufacturer or distributor, must make advance arrangements with the OCCC’s Food Service Partners.

10. Hazardous Work Areas - During move-in and move-out, exhibition halls, loading docks, truck staging areas and service corridors are considered hazardous work areas. Alcoholic beverages, possession or use of controlled substances of any kind, horseplay, practical jokes, etc. are prohibited. Speeding or reckless use of vehicles or equipment is prohibited. Music or noise that may limit the audibility of back-up signals, fire alarms or emergency messages is prohibited. Children under 16 years of age are prohibited.

11. Holes may not be drilled, cored, or punched into any surfaces of the OCCC. 12. Multi-level and/or Covered Exhibits require firewatch personnel or an automatic extinguishing system and submittal of scaled,

stamped plans. Guidelines are available through your exhibitor manual, show management or OCCC Event Management. Exhibitor will be charged for firewatch personnel per Orange County’s fee schedules.

13. Painting signs, exhibits or other objects is not permitted in the OCCC. 14. Permits are required for booths and/or exhibitor activity that includes cooking, pyrotechnic, tent, welding or cutting and multi-

level or covered booths or other potentially dangerous hazards. Each situation must be individually approved. Permit information may be obtained from your exhibitor manual, show management, or OCCC Event Coordination.

15. In compliance with the Florida Clean Air Act, Florida Statutes Sections 386.205 and 386.206, smoking is not permitted on any parts of the OCCC campus.

16. Static helium balloon displays are permitted after filing a Balloons Agreement with OCCC Exhibitor Services department. Helium balloons may not be used as giveaways. Helium tank storage inside the OCCC is prohibited.

17. Tape used on exhibition hall floors must be low residue resistant carpet tape (Polyken 105C or Renfrew #147) and low residue safety tape (Asiachem SST-736 or approved equivalent). All tape must be removed from the floor and disposed of immediately after the event.

18. Vehicles that remain in the exhibition hall as part of a display must have the battery cables disconnected. The gas tank must either be taped shut or have a lockable gas cap and may contain no more than one-fourth (1/4) tank or 10 (ten) gallons of fuel, whichever is less.

129

208V-480V ELECTRICAL RECEPTACLES & CONNECTION PLUGS

Exhibitors need to provide their own UL-Certified plug(s) for connecting equipment to the OCCC’s electrical receptacle. If an exhibitor’s electrical plug does not match the OCCC’s electrical receptacle, the exhibitor will need a UL-Certified Connection Plug to connect to the OCCC’s receptacle. If an exhibitor does not provide their own UL-Certified Connection Plug, the exhibitor must rent a UL-Certified Connection Plug from the OCCC for an additional charge. Exhibitors are responsible for leaving all rented UL-Certified Connection Plugs in their booth at the close of the event. All missing plugs will result in a $150 charge. Below is a description of the type of electrical receptacles the OCCC’s supplies based on amperage.

20 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-20R OCCC Receptacles for 277/480V: NEMA L22-20R Plug Needed for 208V: NEMA L21-20P Plug Needed for 277/480V: NEMA L22-20P

20 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-20R OCCC Receptacles for 277/480V: NEMA L22-20R Plug Needed for 208V: NEMA L21-20P Plug Needed for 277/480V: NEMA L22-20P

30 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-30R OCCC Receptacles for 277/480V: L22-30R Plug Needed for 208V: NEMA L21-30P Plug Needed for 277/480V: NEMA L22-30P

30 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: NEMA L21-30R OCCC Receptacles for 277/480V: L22-30R Plug Needed for 208V: NEMA L21-30P Plug Needed for 277/480V: NEMA L22-30P 60 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: Hubbell 560P9W OCCC Receptacles for 277/480V: Hubbell 560P7W

60 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: Hubbell 560P9W OCCC Receptacles for 277/480V: Hubbell 560P7W

100 Amp Single Phase - two hots, neutral and ground OCCC Receptacles for 208V: Hubbell 5100P9W OCCC Receptacles for 277/480V: Hubbell 5100P7W

100 Amp Three Phase - three hots, neutral and ground OCCC Receptacles for 208V: Hubbell 5100P9W OCCC Receptacles for 277/480V: Hubbell 5100P7W

Rental Price: $93.00 ($87.32 + $5.68 tax)

150 - 200 Amp Single Phase - two hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (2/0)

150 - 200 Amp Three Phase - three hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (2/0)

Rental Price: $168.00 ($157.74 + $10.26 tax)

200 - 400 Amp Single Phase - two hots, neutral and a ground. OCCC Receptacles for 280/480V: Camlock (4/0)

200 - 400 Amp Three Phase - three hots, neutral and a ground. OCCC Receptacles for 208/480V: Camlock (4/0)

Rental Price: $186.00 ($174.64 + $11.36 tax)

130

OCCC EXHIBITOR AERIAL RIGGING CONDITIONS

The OCCC is the exclusive aerial rigging service provider for exhibitors. In order for the OCCC to provide the best possible service to our clients, the following aerial rigging guidelines are applicable to all exhibitors and/or exhibitor appointed contractors (EACs). The OCCC’s Rigging department can be reached by phone (407) 685-5555 to assist with any questions in regards to aerial rigging. 1. The OCCC is the exclusive provider of aerial rigging services. 2. All rigging must conform to Show Management rules, regulations, and facility limitations. 3. The use of any type of tape/adhesive for attaching signs, banners, or decorations to the building, walls, or decorative surfaces is

not permitted. 4. All equipment, signs, products, etc. must be designed to suspend safely and in an appropriate condition to be suspended. A

structural engineer’s certification or seal of approval may be required under certain conditions. 5. All hardware is required to have a working load limit (WLL). Use only rated rigging hardware when constructing your sign. All

hardware and equipment must be approved by the manufacturer for overhead suspension. 6. Rigging plots, drawings, blueprints or engineers certification (when requested) must be submitted to the OCCC Rigging

department a MINIMUM of THREE WEEKS in advance of the first move-in day for your show and must include the location, the dimensions, the height above the floor to the top, and the weight of the suspended item. They must also show booth outline with aisles marked for reference.

7. All points where nylon slings are used will require a steel safety cable. 8. All assembly of equipment, signs, products, etc., is the responsibility of the exhibitor or exhibitor appointed contractor. 9. Any equipment, signs, products, etc. deemed to be unsafe for overhead suspension by the Orange County Convention Center

Rigging Services Department will not be allowed. All signage is subject to on-site inspection for final approval. 10. A credit card must be placed on file with the Method of Payment form for any additional charges. 11. The OCCC does not accept purchase orders. 12. Actual time and date of rigging may vary during move-in and move-out of your show in order to reduce costs to you. 13. All orders for rigging will be handled in the order in which the paper work is signed off at the OCCC Exhibitor Services desk or at

the discretion of the OCCC Rigging department. 14. If you are not flexible and need a DEFINITIVE DATE AND TIME, you need to order a Dedicated Rigging Team. The exhibitor will be

charged a minimum of 4 hours up and 4 hours down times the number of riggers needed. 15. The OCCC is not responsible for any rigging items (banners, signs, etc.) left in the booth during move-out if the exhibitor is not

present.

Seams: 1. When using cloth material, seams need to be double stitched on the

top and bottom. 2. Heat Seam is ONLY acceptable when hanging lightweight vinyl drape. 3. If the vinyl drape to be used as a drop down for a sign or banner,

which would include a bottom batten to attach the foam core, sintra, or cloth/vinyl banner, the OCCC requires double stitching on the vinyl drape due to weight considerations and possible failure of the heat seam.

Adhesive: 1. Adhesive or glue tape is not acceptable due to the tendency of it to

come loose under weight. 2. The use of any type of adhesive for attaching signs, banners, or

decorations to the building walls or decorative surfaces (inside or outside) is NOT PERMITTED.

Hardware: 1. The manufacturer must rate all rigging hardware with a "Working Load Limit" (WLL). 2. The manufacturer of the rigging hardware must be legally liable for its products in the continental United States. 3. All wire rope slings 3/8" and larger must be certified and proof-tested (tested to twice its working load limit). 4. Flemish eye construction is preferred for all wire rope slings 3/8" and larger. 5. The OCCC Rigging department reserves the right to substitute hardware on a case-by-case basis at its discretion.

131

FIRE MARSHAL REGULATIONSCooking InformationA Cooking/Open Flame Agreement form must be obtained prior to any on-site cooking, and/or food warming activities on the premises. Cooking/Open Flame Agreement forms can be obtained via the OCCC Exhibitor Services division, which are then submitted for review and approval by the Orange County Fire Marshal’s office. The use of cooking appliances must be disclosed on the Cooking/Open Flame Agreement form. Each exhibit using cooking or food warming devices may be subject to an individual inspection. Cooking devices must be separated from the public by at least four feet, or by a substantial barrier between the devices and the public. In addition, a K-Class fire extinguisher must be in the cooking location, within thirty (30) feet of fryers and a 2A40BC fire extinguisher must be within thirty (30) feet of all cooking appliances. All fire extinguishers must be properly charged and tagged by a licensed fire extinguisher contractor. Events involving cooking or food preparation must provide an appropriate number of utensil clean-up areas. Disposal of cooking residue into the OCCC drainage system is prohibited. Lessee shall provide holding tanks for disposal of all cooking residue (oil, grease, etc.) The OCCC has grease barrels and portable sink units available at the prevailing rates. Lessee shall also comply with all Orange County Health Department rules and regulations. Permitted Cooking Appliances Must Meet The Following Conditions: � Equipment fueled by small heat sources (such as sterno).� Flaming sword or other equipment involving open flames and flaming dishes provided that precautions (subject to the approval

of the Orange County Fire Marshal) are taken. Prior approval from the Orange County Fire Marshal is required. � Portable butane-fueled appliances (listed and approved for commercial use) with a maximum of two 10 oz. non-refillable

containers. Please Note: The containers must be connected directly to the appliance. Manifolding of the cylinders is not permitted. The maximum number of stored butane containers is limited to 24. Prior approval from the Orange County Fire Marshal is required.

� Listed and approved ventless self-contained exhaust systems with an automatic suppression system that complies with NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. Prior approval from the Orange County Fire Marshal is required.

� Cooking Appliances that Require Automatic Suppression and/or Flue Connection: o Fryers o Grills, Ranges, Griddles, Broilers, Chain-broilers o Ovens Please Note: A firewatch may be provided in lieu of automatic suppression and/or flue connection with prior approval from the Orange County Fire Marshal.

Covered Booth Guidelines (Less than 300 Square Feet) Please See Multi Level Guidelines Information Sheet

Facility Emergency Equipment � Fire fighting and emergency equipment may not be hidden or obstructed, including fire extinguishers, strobes, fire hose

cabinets and standpipes. � All emergency exits, hallways and aisles leading from the OCCC must be kept clear and unobstructed. � Fire lanes must be maintained at all times on the loading dock.

Flame Resistance Information � All woodwork, stage scenery, furnishings, decorations and sets used upon a working permanent or temporary stage, or within

an exhibit, shall be coated or treated by approved methods to render them flame resistant. � All fabrics, films, draperies, curtains and similar furnishings must be flame resistant as demonstrated by testing in accordance

with NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films. � Acoustical and decorative material including, but not limited to, cotton, foamed plastic, hay, paper, straw, wood chips, mulch,

split bamboo and thatch must be treated with a flame-retardant. � The use of Styrofoam products for set construction is not permitted. � Documentation of flame resistance must be available for review upon request. Additional flame retardant treatments shall be

applied in accordance with the appropriate product direction.

132

FIRE MARSHAL REGULATIONSGas Information� The Exhibitor shall not bring upon the premises any exhibit, equipment or vehicle that, in the judgment of the OCCC, would be,

or might be, dangerous to persons or property or otherwise incompatible with the structure, systems and furnishings. Hazardous chemicals and materials, including, but not limited to, pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals (including oxidizers) are prohibited inside the OCCC.

� Gasoline, kerosene, diesel fuel, combustible gases and other flammable liquids may not be stored (permanently or temporarily) in the OCCC during an event or its move-in and move-out activities. Gas - Compressed/Inert

� Compressed inert gases may be used provided the vessels are stored in a safe manner and the OCCC Event Management department has been notified regarding their intended use and preferred storage location. Demonstrations involving inert gases must comply with all federal and local regulations.

Inert Gas Cylinders � Compressed gas cylinders may not be stored on dock areas or the exhibit floor during “move-in” or “move-out”. � Compressed inert gas cylinders may be located in an exhibit space after “move-in” is complete. Cylinders must be properly

secured at all times. � Introduction of all other compressed liquids and gases into the building is prohibited without prior approval from the Fire

Marshal. Gas – Natural � Equipment utilizing natural gas shall be installed in accordance with NFPA 54, Natural Fuel Gas Code. � Supply lines will be turned on approximately one (1) hour prior to posted show hours and shut off one (1) hour after the end of

each show day, by OCCC Event Utilities staff. � A ceiling (rigging) drop is required for natural gas orders in exhibit halls. Exhibitor fee information and ordering information can

be obtained from the Exhibitor Services division or via our website @ www.occc.net/exhibitor. Please Note: Exhibitors placing natural gas orders are to provide a “Service Placement Plot” drawing depicting exact placement of the requested line drop.

Gas – Liquid Petroleum (LP) � Non-refillable cylinders with a capacity of nominal 1 lb. � The use of portable butane fueled appliances listed for commercial use, up to maximum of (2) 10 oz. containers, is permitted

with prior approval of the Fire Marshal. � The use of nominal 5 lb. Liquid Petroleum containers, when installed in the OCCC by the Event Utilities division, is permitted

with prior approval from the Fire Marshal. A mandatory fire watch is required. � Multiple nominal 5 lb. Liquid Petroleum containers, when installed in the OCCC, must be separated by a minimum of 20 feet.

Storage of the Liquid Petroleum product must comply with NFPA 58 Liquefied Petroleum Gas Code. A mandatory fire watch is required.

� All Liquid Petroleum must be removed from the display area at the immediate close of show hours. � Any other Liquid Petroleum product not listed above is strictly prohibited. Gas – Storage � Gasoline, kerosene, diesel fuel, combustible gases (cylinders) or other flammable liquids may not be stored (permanently or

temporarily) within the OCCC facility, or on dock areas, during an event or its move-in and move-out. Hazardous Chemicals � The Exhibitor shall not bring upon the premises any exhibit, equipment or vehicle that, in the judgment of the OCCC, would be,

or might be, dangerous to persons or property, or otherwise incompatible with the structure, systems and furnishings of the building. Hazardous chemicals and materials, including, but not limited to, pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals (including oxidizers) are prohibited inside the OCCC.

� The Exhibitor is responsible for the removal of all hazardous waste and must comply with all applicable federal, state and local regulations. Hazardous waste includes materials that are ignitable, corrosive, reactive, toxic or a biohazard (as defined under 40 CFR 261 subpart C and D). If materials are questionable, contact OCCC Exhibitor Services for more information. Costs or applicable administrative expenses incurred by the OCCC for the removal of hazardous waste left in, or about, the OCCC will be assessed to the Exhibitor.

133

FIRE MARSHAL REGULATIONSMulti-Level Exhibits & Covered Booths Over 300 Square Feet Please See Multi Level Guidelines Information Sheet

Open Flame, Pyrotechnics and Special Effects Open Flame � Open Flame and Flame Effects must comply with NFPA 160 – Standard for Flame Effects Before An Audience. � Depending on the intended use of an open flame product, a Special Effects permit may be required. Consult the OCCC Exhibitor

Services department for further information and approval by the Orange County Fire Rescue Department. � A demonstration of the open flame device may be required at the discretion of the Orange County Fire Marshal, while on OCCC

premises. � Depending on the intended use of an open flame product and the demonstration of an open flame device, a fire watch may be

required. Candles � All candle flames must be enclosed and protected at all times. � Candles may be used on tables if securely supported on a substantial noncombustible base and located in a position to avoid

danger of ignition of combustible material. � The OCCC Exhibit Services division and Orange County Fire Rescue must be notified in advance on the intended use of candles

and candle product. Pyrotechnics � Pyrotechnics must comply with NFPA 1126 Standard for the Use of Pyrotechnics Before a Proximate Audience. � A pyrotechnics permit is required. (Consult the OCCC Exhibitor Services division for further information and approval by the

Orange County Fire Rescue Department.) � A demonstration of the pyrotechnics display may be required at the discretion of the Orange County Fire Marshal. � A mandatory fire watch will be required. A fire engine stand-by may be required, per the discretion of the Orange County Fire

Marshal’s office. Special Effects – Fog & Hazers � The use of fog and haze machines for lighting and theatrical effects is permitted within the OCCC, provided 1). The Exhibitor

Services Coordinator be notified, and 2) The fog/haze fluid used in those machines is water-based. The use of non-water-based fog/haze fluid, specifically with an oil-based composition, is prohibited.

� Orange County Fire Rescue guidelines will apply to the use of fog and haze machines and their interactions with OCCC building safety devices and/or detectors. Please consult the OCCC Exhibitor Services division for additional information regarding the use of fog and haze machines within the facility.

Special Effects - Lasers � Lasers must comply with Florida Administrative Code Chapter 64E-4 Control of Nonionizing Radiation Hazards, NFPA 115 –

Standard for Laser Fire Protection, and Florida Department of Health, State Bureau of Radiation regulations. � A Laser Permit from Orange County Fire Rescue Department is required. In order to apply for this permit, the requestor must

provide information about the proposed laser light show that includes classification of the lasers; sketches indicating the location of the lasers, operators, performers, viewers, beam paths, viewing screens, walls, mirror balls and other reflective or diffuse surfaces which may be struck by any and all laser beams, including scanning beam patterns, scanning velocity and frequency in occupied areas.

� For open-air shows where a laser beam is projected into the sky, requestor must submit basic beam information of intended laser use and a copy of the notification provided to the Federal Aviation Administration.

� All lasers must be registered with the Florida Department of Health, State Bureau of Radiation. A separate registration is required for each location of intended use. Out-of-state lasers brought into the state for temporary use require notification to the Florida Dept. of Health, State Bureau of Radiation.

� The Laser Safety Officer must establish and supervise a program of laser radiation safety for compliance with all applicable rules. � Laser system users and staff must be trained on fire safety features prior to the lasers first use and at least annually thereafter. � Staff members must be trained in the use of portable fire extinguishers. � All training must be documented and available for review.

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FIRE MARSHAL REGULATIONSPermit Overview/Including Cooking InformationSpecial permits or notices are required for event activities and exhibits that involve cooking, pyrotechnics, tents, multi-level or covered exhibits, and/or potentially hazardous situations. Appropriate permit applications or notices for the following activities must be made to the Office of the Fire Marshal, at least twenty-one (21) days prior to the event move-in: � The display and operation of any unusual electrical, mechanical or chemical device that may present a hazard. The device, its

application and the operation must be approved the Fire Marshal. � The display or operation of any heater, barbecue, open flame, candles, lamps, torches, etc. � The use or storage of flammable liquids, compressed gasses or dangerous chemicals as determined by the Fire Marshal. � The display or operation of a laser. A permit is required from Orange County Fire Rescue Department. Proper notification to the

Florida State Bureau of Radiation is required. (See previous page for laser regulations and restrictions.) � Any pyrotechnics, fireworks or special effects display or process. � Any unusual use of a motorized vehicle inside an enclosed structure. � Any special cooking requirements, including cooking inside of ballrooms, convention areas and/or display areas. � Multi-level exhibit booths. � Tents or covered exhibits in excess of 300 square feet erected inside the host facility. � Tents erected OUTSIDE the OCCC building premises will require a permit issued by the Orange County Building Department. Vehicles � The show’s security provider must conduct a mandatory vehicle inspection of each vehicle, prior to their entry into the

exhibit hall. � All fuel tank openings shall be locked and sealed to prevent escape of vapors. Fuel tanks may not contain more than one-

quarter (1/4) capacity or ten (10) gallons of fuel whichever is less. � At least one battery cable must be removed from the battery used to start the vehicle engine. The disconnected battery

cable must be taped. � Battery charging is not permitted in the exhibit hall, at any time. � Converters may not be used in lieu o f a battery to power the ignition source. � Batteries used to power auxiliary equipment are permitted to be kept in service. � Fueling or de-fueling of vehicles is prohibited. � Vehicles may not be moved during show hours, unless the OCFR Fire Marshal approves the movement in advance and a Fire

Watch is in place. � Motor Homes, boats and similar exhibited products with over 100 sq. ft. of covered area must be protected with a listed

smoke alarm. Welding � Welding and/or cutting equipment is prohibited in the OCCC except as part of an exhibit and must be approved by the Orange

County Fire Rescue Services Department through the OCCC Event Services division.

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AAdditional Service Order Forms, Page 102

Advance Shipping Labels, Page 76

Agreement and Rules and Regulations between GES and EAC, Page 93

Audio Visual, Page 103

CCarpet Brochure, Page 36

Carpet Order Form, Page 37

Carpet Package Order Form, Page 38

Cartload Service Order Form, Page 83

Catering, Page 118

Certificate of Liability Insurance Sample, Page 95

Cleaning and Porter Service Order Form, Page 91

Convenience Package Order Form, Page 60

DDigital File Preparation, Page 66

Direct Shipping Labels, Page 77

Domestic Third Party Billing Request, Page 34

EExhibitor Appointed Contractors (EACs) and Third Parties, Page 92

FForklift Order Form, Page 89

Freight Service Questionnaire, Page 79

Furniture & Accessories Order Form, Page 41

Furniture Package Order Form, Page 44

GGEM Exhibit System 10' x 10', Page 62

GEM Exhibit System 10' x 20', Page 63

General Information, Page 30

GES Information and Order Forms, Page 27

GES Payment Policy, Page 98

GES Terms, Page 99

GES Terms and Conditions of Contract, Page 99

GES Transportation Plus, Page 73

Graphics & Signage Order Form, Page 68

IInsurance, Page 113

International 3rd Party Billing Request, Page 35

Internet and Telephone, Page 108

LLabor Information and Regulations, Page 86

Lead Retrieval, Page 106

MMarshaling Yard & Direct Deliveries Information, Page 80

Material Handling/Drayage Information, Page 70

Material Handling/Drayage Order Form, Page 74

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Model and Talent, Page 114

NNotice of Intent to Use EAC and Policies and Procedures, Page 92

OOperation of All Mechanical Lifts, Page 97

PPayment and Credit Card Charge Authorization, Page 33

Plant and Floral, Page 116

POV Instructions, Page 84

Pre-Printed Bill of Lading (BOL) / Outbound Labels Request, Page 78

SShipping Labels: Advance, Page 76

Shipping Labels: Direct, Page 77

Show Information, Page 28

Show Organizer Information and Forms, Page 4

Show Site Work Rules, Page 95

Showsite Storage Order Form, Page 81

Specialty Furniture Brochure, Page 45

Specialty Furniture Order Form, Page 54

Standard Exhibit Systems Brochure, Page 64

Standard Furniture Brochure, Page 39

Standard Graphics Brochure, Page 69

Stop. Think. Safety., Page 96

T

Tips for New Exhibitors, Page 31

VVehicle Placement Order Form, Page 85

WWirewall, Grid Panel and Slat Wall Order Form, Page 65

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