exhibitor manual: vape summit, houston 2016

THE VAPE SUMMITEXHIBITOR MANUALGeorge R. Brown Convention Center

October 6th - 8th 2016

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| 2 Information subject to change. The Vape Summit, LLC reserves right to final authorization. © 2016 The Vape Summit, LLC, All Rights Reserved

| 2

TABLE OF CONTENTS

Important ContactsVenue InformationShow ScheduleRegistration/Admission PricingExhibition Space PricingInclusionsLaunch Pad PavilionConsultative Booth SelectionTravel & AccommodationsShipping Lead Time

34678910111213

• picture of show

Information subject to change. The Vape Summit, LLC reserves right to final authorization. © 2016 The Vape Summit, LLC, All Rights Reserved

3 | Packages subject to change. The Vape Summit, LLC reserves right to final authorization. © 2016 The Vape Summit, LLC, All Rights Reserved

SHEPARD EXPO (OFFICIAL CONTRACTOR)

SMARTCITY

ACT INSURANCE

VAPE SUMMIT EXHIBITOR TEAM

Phone: (832) 799-5700Email: [email protected]: www.shepardes.com

Phone: (888) 446-6911Email: [email protected]: www.smartcity.com

Phone: (888) 568-0548Email: [email protected]: www.actinsurance.com

Email: [email protected]: www.thevapesummit.com

IMPORTANT CONTACTS


VENUE INFORMATION

George R. Brown Convention Center1001 Avenida De Las Americas, Houston, TX 77010

www.houstonconventionctr.com


HALL A3 HALL B3

VENUE INFORMATION


SHOW SCHEDULE

Time

7:00 AM 7:00

3:00 PM 15:00

11:00 AM 11:00

7:00 PM 19:00

9:00 AM 9:00

5:00 PM 17:00

1:00 PM 13:00

9:00 PM 21:00

11:00 PM 23:00

8:00 AM 8:00

4:00 PM 16:00

12:00 PM 12:00

8:00 PM 20:00

10:00 AM 10:00

6:00 PM 18:00

2:00 PM 14:00

10:00 PM 22:00

12:00 AM 24:00

TimeTUES

OCT 4

THURS

OCT 6

SAT

OCT 8

WED

OCT 5

FRI

OCT 7

SUN

OCT 9

GeneralContractor

Setup

LOAD-OUTBegins7:30 PM

LOAD-OUT

LOAD IN

CustomBuilds/Booths20’x20’

Noon- 5:00 PM

LOAD INAll

Exhibitors

8:00 AM- 5:00 PM

WelcomeMixer Forum

5:30 PM- 7:00 PM B2B MIXER

6:30 PM- 9:00 PM

AdvocacyDinner

6:30 PM- 9:00 PM

B2B

Day 1

10:00 AM- 5:00 AM

B2B

Day 2

10:00 AM- 5:00 AM

VIP’s11:00 AM

OpenTo

Public

General Admission12:00 PM- 7:00 PM


REGISTRATION MATRIX

Qualified Buyer

Included per Registration Type:

Free* $10**

$15**

$20**

$10**

$15**

$20**

$79**

$99**

$120**

Free*

Free*

Early Bird Pricing (Ends June 20TH, 2016)

Advance/Online Pricing (Ends October 6TH, 2016)

Admission to Business to Business Day 1October 6TH, 2016; 10am to 5pm

Admission to Business to Business Day 2October 7TH, 2016; 10am to 5pm

Early Admission to Public DayOctober 8TH, 2016; 11am (one hour early)

Admission to Public DayOctober 8TH, 2016; 12pm to 7pm

Sponsored Buyers Tote Bag

Summus Publication/Event Guide

Limited Edition VS Drip Tip

Sponsored Consumer Bag

Limited Edition VS Unicorn Bottle

Limited Edition VS Lapel Pin

Limited Edition VS T-Shirt

Limited Edition VS Backpack

On-site/At the Door Pricing

*Buyer must complete a buyer profile and qualify as a decision maker with supporting documentation **Price does not include applicable processing and convenience fees which will be added at checkout

IndustryAffiliate

General Admission

VIP

X X

X X

X

XX X

X

X

X X

X

XX X X

X

XX X X

X

X

X


EXHIBITION SPACE PRICING

Exhibition Space will start at a base rate of: $23 USD per square foot

Exhibition Space rate will increase or decrease depending on premiums and/or discounts offered.**Discounted Launch Pad Pricing available for companies who qualify. See Launchpad Pavilion page for more details**

Premiums per square foot available:• +$1 per sqft. for Premium Red Carpet Placement• +$150 per corner • Discounts per square foot available:• -$1 per sqft. Early Bird Discount-DEADLINE June 20TH, 2016• -$1 per sqft. Booth Spaces 400 sqft (20’x20’) and larger• -$1 per sqft. Qualified Sponsorship Tier Discount

Example 1: Exhibitor requests 10’x10’ exhibition space, with one corner,at a base rate of $23 USD per square foot is $2,300.

$23 per square foot x 100 square feet= $2,300+$150 for One corner

= $2,450 Exhibition Fee

Example 2: Exhibitor completes agreement and makes payment before April 22ND, 2016, selects a booth size of 20’x20’ (400 square feet), and requests placement on Premium Red Carpet Aisle.

$23 base rate with the following premiums & deductions:+$1 per sqft. for Premium Red Carpet Placement-$1 per sqft. for Early Bird Discount-$1 per sqft. for Booth Spaces 400 sqft (20’x20’) and larger

$23+$1-$1-$1= $21 per square foot$22 per square foot x 400 square feet

= $8,800 Exhibition Fee


INCLUSIONS

Each 10’x10’ Linear space includes the following*:• One (1) 7” x 44” ID Sign (for identification only, exhibitor must provide their own

branding/signage for display)• One (1) Floor Marking & One (1) Floor sticker to identity location• One (1) 8’ Draped Table (Color of Drape is Black)• Two (2) Chairs• One (1) Wastebasket• Carpeted Flooring (Color of Carpet is Black) Only sponsored areas may select a different carpet color• Two (2) Dinners at Industry Dinner on Friday, October 7th. Dinners exceeding exhibitor need will be allocated to qualified buyers to encourage attendance at the Industry Dinner, where information vital to the Vape Industry will be discussed.

Not Included• Electricity/Power, Internet Connection, etc. may be purchased at exhibitor’s

expense via exclusive partners

Additional Services (paid separately by exhibitor)• Expo/Labor/Rigging: Shepard Expo You can find Shepard Expo on our Exhibitor Portal Online• Power/Electrical/Internet: Smart City Found in our Exhibitor Portal Online• Event Insurance: ACT Insurance Found in our Exhibitor Portal Online

*Items included are subject to change and availability


LAUNCH PAD PAVILION

In response to buyer feedback seeking the newest, up and coming companies, we created the Launch Pad Pavilion to hand pick the best new products and provide those companies the opportunity to showcase their brands with a LOWER COST, TURN-KEY option, in order to stimulate innovation and growth for companies who may currently have limited resources.

The Launch Pad Pavilion has helped catapult brands into top tier companies, and has made it easier for buyers to gain exclusive access to the next big things that the vape community will rave for. Furthermore, several sponsors participate in the area by providing significant contract purchases as prizes to award winning products selected during the show.

To qualify for this program each company must fall within the terms set forth by The Vape Summit listed below:

• Must be an appropriately licensed business• Brand/Company must not have been operating prior to September 14th, 2015• Utilizes compliant packaging and labels (child safe caps, etc.)• Does NOT have gross revenues exceeding $500,000 by Event Date • Does NOT infringe upon a known brand’s copyright• Does NOT market product to persons under the age of 18• Any exceptions to age of brand or gross revenue requirements must be approved by The Vape Summit

Launch Pad Exhibition Fee: $2,000• One (1) Table • Two (2) Chairs• One (1) Wastebasket• Electricity & WiFi Included • One (1) Dinner at Industry Dinner

on Friday, October 7th.

Launch Pad Exhibitors must:• Provide Logos and Design for

build out/signage• Product for Sampling Only

(No sales to consumers allowed)• Stay at Host Hotel

*Slam Cake Vapes, swept both awards from Giant Vapes and Premium Labs last year, winning distribution contracts and dramatically increasing their revenue as a result of the Launch Pad.


CONSULTATIVE BOOTH SELECTION PROCESS

In order to produce a high level of quality our brand has been recognized for, we employ a Consultative Booth Selection Process for determining where exhibitors are placed within the event. Utilized by top trade shows throughout all industries, a Consultative Booth Selection Process utilizes a guided selection order that takes into account feedback and other factors from each exhibitor in determining their exhibition space location, instead of allowing each exhibitor to select their own location from an already fixed layout. By doing so, we are able to strategically create the layout of the event, driving positive traffic flow and successful interactions for all participants. We take into account several factors, such as value and contributions an exhibitor is putting towards a show, the exhibition space sizes for each exhibitor, timeliness of payments, and other factors that encourage a positive and fair experience. To further clarify the manner by which exhibitors select their locations, we have illustrated our process as follows:

Booth Selection Dates:June 20TH, 2016: Sponsor SelectionsJune 27TH, 2016: Custom Booths/30x30 and larger spacesJuly 6TH, 2016: 20x20 or larger spacesJuly 11TH, 2016: 10x20 or larger spacesJuly 18TH, 2016: 10x10 spacesAugust 2ND, 2016: Open placement begins

Booth Selection Order

1. Sponsors are given first preference for space selection in order of descending sponsor-ship level (e.g. Presenting Sponsor, then Diamond Sponsors, then Platinum Sponsors, etc.) as their contributions play an integral part in producing the quality of the event.

2. Booth Space Sizes are the next metric by which an exhibitor’s opportunity to select their location is determined, prioritized in descending order of size from custom, larger booths down to 10’x10’ sizes.

3. Premium/Corner Spaces will then be assigned based on the additional premium paid for the space.

4. Finally, within each category as described above, the order of selection within each category is determined by the order the agreement and payment were received.


TRAVEL & ACCOMMODATIONS

Travel (Two Major Airports)

International/Domestic Travelers• Bush Intercontinental Airport (IAH)• 20 Miles from Downtown Houston

Domestic Travelers• William P Hobby Airport (HOU) [Southwest Airlines flies here]• 11 Miles from Downtown Houston

Accommodations

Housing Accommodations will be provided via our online Exhibitor Portal Online• Bush Intercontinental Airport (IAH)• 20 Miles from Downtown Houston


SHIPPING LEAD TIME

Freight

Common Carrier• Timeframe: Arranged in advance (30 days or more), delivery is not time sensitive.• Examples: Yellow Freight Lines, Central Global Express, Consolidated Freight ways,

Watkins Motor Lines

Van Line Shipments• Timeframe: Arranged in advance (30 days or more) when delivery dates are time

sensitive. Commonly used when consecutive events are booked “back to back” and need to be promptly transported to the next venue.

• Examples: United Van Lines, Mayflower Van Lines, North American Van Lines, Werner Exclusives

Air Freight• Timeframe: Less than 30 days notice -- shipments consist of crated or skidded

equipment only.• Examples: BAX, DHL, Emery Airfreight

Overnight Shipping• Timeframe: Less than one week. When shipments can be arranged in a very short

amount of time. Generally used for product in boxes/cartons, pop-up equipment, or small packages.

• Examples: Federal Express, UPS

Shipping Addresses and information is provided in the Shepard Expo Exhibitor Kit and available on Exhibitor Portal Online

exhibitor manual: vape summit, houston 2016

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