www.mededconference.ca

HALIFAX, NOVA SCOTIAHalifax Conven�on Centre

APRIL 28 � MAY 1

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EXHIBITOR PROSPECTUS

CANADIAN CONFERENCE ON MEDICAL EDUCATION (CCME) 2018

AN INVITATION TO SUPPORT THE PREMIER ANNUAL MEDICAL EDUCATION EVENT IN CANADAThe Canadian Conference on Medical Education (CCME) is the premier medical education conference in Canada. It hosts the largest annual gathering of medical educators in the country. We also welcome our international colleagues and other partners including students, other health educators, health education researchers, administrators, licensing and credentialing organizations and governments, to come and share their experiences in medical education across the learning continuum (from undergraduate to postgraduate to continuing professional development).

Each year a different Canadian faculty hosts the conference (in 2018 it is Dalhousie University) in partnership with five of Canada’s leading health organizations – The Association of Faculties of Medicine of Canada (AFMC), the Canadian Association for Medical Education (CAME), The College of Family Physicians of Canada (CFPC), the Medical Council of Canada (MCC), and The Royal College of Physicians and Surgeons of Canada (RCPSC). The AFMC is conference secretariat and provides administrative support for the conference.

The purpose of the CCME is to highlight, and allow participants to benefit from, developments in medical education and to promote academic medicine by establishing an annual forum for medical educators and their many partners to meet and exchange ideas. The 2018 CCME will take place at The Halifax Convention Centre. It will include a highly selective program of workshops, posters, oral presentations and plenary sessions with its theme being Competency Based Medical Education: Navigating the Winds of Change. The 2018 conference workshop and oral presentation abstracts will be published as an on-line supplement to the Medical Education Journal. The conference also offers great opportunities for exhibitors to participate and directly interact with delegates from medical faculties as well as national and international health organizations.

APRIL 28 – MAY 1, 2018 – HALIFAX, NS

ABOUT THE HOSTS

CCME will be hosted by Dalhousie University Faculty

of Medicine in partnership with five of Canada’s leading

healthcare organizations – The Association of Faculties of

Medicine of Canada (AFMC), the Canadian Association for Medical Education (CAME),

The College of Family Physicians of Canada (CFPC),

The Medical Council of Canada (MCC) and The Royal College

of Physicians and Surgeons of Canada (RCPSC).

WHO ATTENDS THIS MEETING?

The CCME 2018 will attract more than 1600 influential leaders in medical education, health policy and medical practice from Canada and around the world including:

Medical school deans

University undergraduate and postgraduate deans

Faculty of Medicine department heads

Medical education program directors and program administrators

Medical residents and students

Clinical educators and clinical teachers

Medical education accreditation surveyors

Medical licensing and credentialing authorities

Healthcare decision makers

Government decision makers

Leaders of international organizations focused on undergraduate and postgraduate medical education

Representatives from national medical specialty societies

DATES TO REMEMBER

December 15, 2017 Online registration for exhibit booths and personnel.

Advance Shipment to Global Convention Services LTD accepted from March 26 to April 20, 2018

Freight received at advance warehouse prior to, or after, dates noted will be subject to additional handling fees.

Please confirm with Global Convention Service for any freight expected to arrive after April 20th.

** Direct to site shipments to arrive during scheduled exhibitor move in date and times only.** Freight arriving at venue before the exhibitor move-in date & time will have their freight re-directed to Global Advance Warehouse, with expenses and fees billed back to exhibitor.

CANADIAN CONFERENCE ON MEDICAL EDUCATION (CCME) 2018

CCME 2018 – A PREEMINENT EXHIBITING CHOICEThe Conference exhibit show is a practical adjunct to the professional meetings and educational sessions held during the conference and provides delegates with the various types of products, services and information available to them.

The Conference provides the opportunity to interact face-to-face with your target audience and begin to build a lasting relationship or strengthen an existing one. Showcase your organization’s products and services, as well as your commitment to medical education, at this premier event in academic medicine in Canada.

The Conference will draw an estimated 1600 delegates which includes Deans of Canadian medical schools, medical school faculty, faculty administrators, medical residents and students, and health policy makers.

EXHIBIT BOOTH

Commercial Exhibit Booth Fee: $3,750 Cdn

Cost includes: 8’ x 10’ booth space 8’ high drapery back wall,

a 3’ high drapery side wall 6’ skirted table and two chairs One complimentary full conference

registration Two complimentary booth only

personnel

Not-for-Profit Exhibit Booth Fee: $1,500 Cdn

Cost includes: 8’ x 10’ booth space 8’ high drapery back wall,

a 3’ high drapery side wall 6’ skirted table and two chairs One complimentary full conference

registration and a listing in the final program

EXHIBITOR BENEFITS

1 complimentary full conference registration for commercial and not for profit exhibitors.

An exhibitor guide will be distributed to every CCME registrant.

Exhibitor lounge – a place to refresh and recharge with complimentary beverages.

Face-to face time with participants during meals, refreshment breaks and welcome reception. All food and beverages will be served in the exhibitor hall.

Listing in the CCME APP (Logo, company description and website link).

Breakfast, lunch and snacks will be provided on Sunday and Monday.

EXHIBITORSEXHIBIT DATES AND LOCATION: Saturday, April 28, 2018 to Monday, April 30, 2018The Halifax Convention Centre Convention Hall C2B, C3 and C4

BOOTH ASSIGNMENT

Exhibitors will have the opportunity to select the location of their booth(s) on the registration form. There are a limited number of commercial and not-for-profit booth spaces so act quickly to secure a prime location!

The Conference Secretariat reserves the right to determine the eligibility of any exhibit at the CCME 2018.

Additional booth personnel will be at a charge of $300, this does not allow access to the full conference.

Please note: All booth personel must be registered as an exhibitor.

APRIL 28 – MAY 1, 2018 – HALIFAX, NS

FLOOR PLAN

APPLICATION PROCESS AND PAYMENT

Online registration for exhibit booths and personnel begins December, 2017. Once your registration has been accepted, you will be contacted by Cindy Wennekes, Conference Assistant.

CANCELLATIONS

Written notice of cancellations or space reductions received before February 10, 2018 will be refunded 50% of the contracted booth space. No refunds will apply for cancellations or space reductions received after that date.

DECORATOR SERVICES

It is the exhibitor’s responsibility to coordinate all materials, signage and equipment for their booth. Should you require special display units, carpeting, etc. We will provide the trade show company’s contact details.

LIABILITY AND INSURANCE

Exhibitors must carry their own fire, theft, general liability or other insurance. Exhibitors who choose not to use the official show contractors must ensure that their designated installers (other than exhibitor personnel) carry additional insurance and follow local labour regulations. All independent suppliers are required to carry a minimum of $2,000,000 liability insurance. Proof of insurance required by March 13, 2018.

QUESTIONS?If you have any questions on how you can be involved in CCME 2018, please contact:

EXHIBIT SCHEDULEExhibitor Set-Up Saturday, April 28, 2018 10:30 to 16:00

Dismantle and Move-out Monday, April 30, 2018 15:00 to 22:00

Exhibits Hours Saturday, April 28, 2018 17:30 to 18:30 (During Opening Reception)

Sunday, April 29, 2018 7:30 to 15:00

Monday, April 30, 2018 7:30 to 15:00

HIGH TRAFFIC TIMESThe Exhibit Hall will be busiest during Breakfast, Lunch and all Health Breaks, which occur during the following times

Saturday, April 28, 2018 17:30 – 18:30

Sunday, April 29, 2018 7:00 – 8:30 9:30 – 10:00 11:30 – 13:00 14:30 – 15:00

Monday, April 30, 2018 7:00 – 8:30 10:00 – 10:30 11:30 – 13:00 14:30 – 15:00

Book your exhibit space early!

Last year’s exhibit space was once again a sell-out!

CANADIAN CONFERENCE ON MEDICAL EDUCATION (CCME) 2018

Cindy Wennekes, Conference Assistant

CCME 2018 Conference Secretariat c/o AFMC

Tel: 613 730-0687 ext 277 Fax: 613 730-1196 Email: cwennekes@afmc.ca www.mededconference.ca