exhibit opportunities - sun ‘n fun international fly-in & expo · 2017-11-27 · exhibit...
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EXHIBIT OPPORTUNITIES - SUN ‘n FUN International Fly-In & Expo
Thank you for your interest in Florida’s largest annual convention and the world’s second largest Aviation Fly-In & Expo. Over 200,000 international and national guests attend SUN ‘n FUN annually to explore the marketplace you help create! Your presence is a quality addition to each visitor’s experience. Our southern hospitality, provided by more than 3,500 amazing volunteers, is unparalleled. SUN ‘n FUN is well known as the airshow season opener to the pilot community, but did you know proceeds from the Fly-In and all of the events held on the SUN ‘n FUN Expo Campus throughout the year are returned to STEM (Science, Technology, Education and Math) programs and scholarships through SUN ‘n FUN’s Aerospace Center for Excellence (ACE)? If you have exhibited in prior years, YOU have made a difference in the lives of thousands of students exposed to the excitement of aviation through ACE camps, workshops, teacher training, outreach in the schools, field trips and more.
In addition, SUN ‘n FUN contributes over $430,000 annually to scholarships for flight lessons, college tuition and technical training for students pursuing aerospace career paths. YOUR participation has helped create more than 50 teenage private pilots since January 2012. These students will be the next generation of aerospace employees and leaders. They may also
become your future employees or customers!
GAIN MAXIMUM VISIBILITY OF YOUR PRODUCTS AND SERVICES!
Here are just a few opportunities exhibitors may take advantage of for an additional fee:
Advertising in our Program Book , INFO Guide, Campus Map, Mobile App, Jumbotron, Trams, SnF Radio & flysnf.org
Host a lunch and be the center of attention for media reps from around the world.
Rent a chalet on the flight line to host potential customers or to just say thank you
Place your company’s name on materials for the Aerospace Educators Workshop, Pioneers
Luncheon, or International Visitors Party.
Hang banners on the campus or in facilities to promote your business or program at SUN ‘n FUN
Sponsor or donate an item to Flight to the Future, to help raise funds for ACE.
Check out www.flysnf.org for additional
information about exhibitor opportuni-
ties during the Fly-In and year-round
events and programs. We have a team
ready to meet your needs and an-
swer all of your questions. Ask Bonnie
Perkins to connect you to SUN ‘n FUN
in new ways and most importantly, en-
joy your experience at SUN and FUN!
April 10-15-2018
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Helpful exhibit forms and info can be found at: flysnf.org/exhibitinfo
EXHIBITOR WEB GRAPHICSOnce you become an OFFICIAL Exhibitor at
the SUN ‘n FUN International Fly-In & Expo,
you will have the opportunity to download
SUN ‘n FUN graphics to display on your
website.
To include your booth number in the graphic,
please visit flysnf.org/exhibitinfo/
EXHIBIT SPACES & AMENITIES
VENDOR LOCATIONS INCLUDE:NORTH EXHIBITS (N)Exhibitors and smaller aircraft, just outside the hangar doors fac-ing the runway and airshow box.
SOUTHWEST EXHIBITS (SW)General vendors, opposite the food court. No electric; generators allowed.
NORTH EAST EXHIBITS (NE)Exhibitors and some aircraft, between the “A” hangar and FAA building.
LARGE DISPLAY (LD)Aircraft or other general exhibitors requiring more space, along Laird Blvd. south of the FAA.
MANUFACTURERS DISPLAY (MD)Reserved primarily for aircraft manufacturers, the northernmost exhibit area just south of the 9/27 runway.
SUN ‘N FUN EXHIBITS (SNF)Large spaces primarily for aircraft manufacturers east of the FAA building and south of the ManufacturersDisplay area.
SOUTHEAST EXHIBITS (SE)Large spaces for aircraft and others requiring a large footprint, just inside the SUN ‘n FUN front gate; also the location of the Veteran’s Plaza, International Tent, and Car Show.
LIGHT AIRCRAFT & LIGHT ROTORCRAFT (LP) (Paradise City) Home to light aircraft and light rotorcraft, just south of vintage & classic aircraft parking on a major tram route. Includes an FAA approved grass strip with daily flight activity.
All exhibitors enjoy access to the Exhibitor Office and the“Exhibitor Oasis” hospitality area. SUN ‘n FUN extends an invitation to attend the annual Exhibitor Appreciation Breakfast. SUN ’n FUN also provides exhibitors with official web and print graphics for use in promot-ing your exhibitor booth location at the event.
Each exhibit space also includes staff credentials and access to the Pink Parking lot. The same parking pass also allows direct access to the exhibit areas for loading/unloading of supplies before 9 a.m. and after 5 p.m. daily. (Exception: 6:30 p.m. on closing day)
Priority is given to aviation exhibitors in order to keep the focus of the event on aviation and attract a highly interested, motivated audience ready to do business with our exhibitors.
Tents, shipping services and more can be found on our APPROVED SUPPLIERS list on page 4.
INDOOR EXHIBITSFour 20,000 sq. ft. hangars at “show center” offer 10x10 and 10x20 exhibit spaces which include electricity, back curtain pipe and drape, sign and credentials. Wireless internet and telephone service is available for purchase. Food vendors are located within walking distance for the convenience of guests and exhibitors alike.
OUTDOOR EXHIBITSAvailable in a wide range of sizes and areas around the SUN ’n FUN campus, most outdoor spaces include electricity; please see the exhibit maps following for exceptions. Footprints may range from 100 to 7,500 sq. ft. and are priced accordingly. Wireless internet is also available for rent in most outdoor spaces. Please ask about your particular preferred area.
If you’re interested in becoming a NEW EXHIBITOR at SUN ‘n FUN please complete application for space online at www.flysnf.org.QUESTIONS? Please contact our Exhibits Manager, Bonnie Perkins, at 863.644.2431 ext. 126 or email [email protected].
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GES EXPO SERVICESContact: Dan Carr • 262-574-4940 • Call Center: 800-475-2098 • GES.com/chat
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APPROVED SUPPLIERS
TABLES, CHAIRS, DECORATIONS, CARTAGE, LABOR SHIPPING, ETC.
LAFAYETTE TENT & AWNING CO.Contact: Keven Denney • 800-458-2955 • [email protected] • lafayettetent.com
TENT RENTAL
GES and Lafayette event
packets can found
on our
website at
flysnf.org/exhibitinfo/
THE FLOWER CARTContact: Maureen Shaw • 863-687-1783 • shopthecart.com • 1125 Lakeland Hills Blvd. • Lakeland, FL 33805
FLOWERS
QUALITY POWERContact: Keith Rucker • 813-310-4987 • [email protected] • qualitymowersfl.com • 13377 W Hillsborough Ave.,Tampa, FL 33635
GENERATORS
CLEARY’S GARDEN CREATIONSContact: Jim Cleary • 863-559-2609 • [email protected] • 5990 Dubois Blvd., Lakeland, FL 33811
LANDSCAPING
ENTERPRISE CAR RENTALLakeland Branch • 863-647-0866 • enterprise.com • Use SnF Account code: XZ42H23
CAR RENTAL
SIR SPEEDYContact: Darwin Eicher • 863-647-5500 • [email protected] • sirspeedylakeland.com4175 S. Pipkin Rd. Suite 105, Lakeland FL 33811
PRINTING
SUN ‘n FUN STAFF CONTACTS
ADVERTISINGLaura Vaughn863-904-4003 • [email protected]
EXHIBITSBonnie Perkins863-904-4026 • [email protected]
CHALET RENTALS & CATERINGDebi Hobbs 863-904-4024 • [email protected]
DEMO FLIGHTSBill McKee863-688-8214 • [email protected]
FORUMSLaura Vaughn 863-904-4003 • [email protected]
INTERNET & WIFIDave Fuller863-644-2431 x 371 • [email protected]
LIGHTPLANE (PARADISE CITY)Gary Furdell239-357-9551 • [email protected]
MEDIA CENTER/PRESS CONFERENCESJackie Jenkins863-904-4022 • [email protected]
MAINTENANCEMurray Freeman & Tim Wells, Site Director863-904-4021 • [email protected] • [email protected]
SPONSORSHIPS & SALESGreg Gibson, Director of Business Development863-904-4041 • [email protected]
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APPROVED CATERERS
THE CATERING CO. OF CENTRAL FLORIDAContact: Christa MorganP: [email protected] Avenue O, SE • Winter Haven, FL 33880
TERRIE LOBB CATERING, INC.Contact: Terrie Lobb or Angel Tagaca P: 863-533-6483terrie@terrielobbcatering.comterrielobbcatering.com1239 E. Main St. • Bartow, FL 33830
CATERING BY THE FAMILYContact: Sandra ThiebeP: 813.875.2000 ext. [email protected] W. Cypress St. • Tampa, FL 33609
TEXAS CATTLE COMPANYContact: Michelle HolleyP: [email protected] 34th St. North • St. Petersburg, FL 33713
SMOKIN’ JIMS HOUSE OF BBQContact: Jim RabeP: [email protected] Havendale Blvd. • Auburndale, FL 33823
FRESCOSContact: Bruce TuttleP: [email protected] frescoslakeland.com/catering132 S. Kentucky Ave. • Lakeland, FL 33801
PDQ (People Dedicated to Quality)Contact: Lisa RickersonP: 863-808-5474 [email protected] eatpdq.com4714 S. Florida Ave. •Lakeland, FL 33813
PUFF ‘N STUFF CATERINGContact: Lauren BaldenP: [email protected] puffnstuff.com5804 E. Columbus Dr. • Tampa, FL 33619
MILLENIA EVENT CATERINGContact: Chef LoP: [email protected] 4303 Vineland Rd., Ste F18 • Orlando, FL 32811
TOOJAY’SContact: Sharon MillanP: [email protected] N. Parkway Frontage Rd. • Lakeland, FL 33815
You must confirm your event with a SUN ‘n FUN Event Coordinator before contacting any of the below caterers.
Contact Debi Hobbs at 863.904.4024 or email [email protected] for more information.
NINETEEN 61Contact: Kimberly JacobsP: [email protected] South Florida Ave • Lakeland, FL 33803
TPIContact: Katie StewartP: 252-636-0033katie@tysingerpromotions.comwww.tysingerpromotions.com601 McCarthy Blvd. • New Bern, NC 28562
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SPONSORSHIP OPPORTUNITIES
For 2018, SUN ‘n FUN is introducing new and exciting areas of
sponsorship that combine cutting edge technology, event asset
integration and creative area targeting to get your message out
and the customers in! We are opening up our traditional activity
areas for naming rights and brand exposure, and we will be lever-
aging our airshow activity in creative ways to help support your
sponsorship as never before.
We want to work with you to create a custom presence that
drives your business according to your marketing plan and
strategy. Contact us today and let’s get creative!
Contact Greg Gibson at (863) 904-4041 or [email protected]
BELOW ARE A FEW OPPORTUNITIES TO TAKE ADVANTAGE OF:
• Official Mobile App
• Airboss
• Announcer Stand
• Video Jumbotrons
• Forums
• Workshops
• Victory’s Arsenal
Theater
• Education Pavilion
• Vintage Showcase
• Thunder Alley Jet
Showcase
• WiFi Login Splash page
• Project: STRATOS
• Veterans’ Plaza
• Homebuilt Parking
• Paradise City (Light Aircraft &
Rotorcraft)
• Celebrity Appearances
• Vintage Parking
• Airshow Performers
• Sunset Grille
• Warbird Country
• Campground
• AND MANY MORE!
ADVERTISING OPPORTUNITIES
SUN ‘n FUN has several advertising options to offer during our annual event and year-round. Be here, be everywhere… Advertise your business while letting your customers know that you support SUN ‘n FUN and their mission to build a brighter future through aviation.
SUN ‘n FUN offers ad promotion in our official program book, info guide, convention map, courtesy trams and our on onsite radio station (WPEP 1510 am). For an additional fee your radio announcement can be a part of the daily airshow broadcast. Jum-botron advertising packages will also be available separately or in combination with our other opportunities mentioned here.
SUN ‘n FUN is more than a fly-in in April… Take advantage of pre-event promotion and exposure. Showcase your business by taking advantage of ad placement opportunities for both a fly-in and a year-round presence. Year-round visibility can be secured purchasing space on the SUN ‘n FUN website (www.flysnf.org) or on our wireless service splash page.
Watch your inbox for the 2018 SUN ‘n FUN advertising package this fall. We hope you will see the advantages of becoming a SUN ‘n FUN advertiser! Have a GREAT event!
For more information about Advertising Opportunities at SUN ‘n FUN visit flysnf.org and search EVENT PROMOTION, email [email protected] or call 863-904-4003.
BUY EARLY AND SAVE!Secure your ad placement with contract and payment by 12/29/2017 and receive an additional
10% discount.
SAVE MONEY WITHCOMBO PACKAGES!PURCHASE THREE:Purchase three or more SUN ‘n FUN ad placements (not including SUN ‘n FUN Today) and receive a 20% discount on the entire ad purchase. Agencies submit-ting contract and artwork will receive a total discount of 25% on three ad placements.
PURCHASE TWO:Purchase two SUN ‘n FUN ad placements (not includ-ing SUN ‘n FUN Today) and receive a 12% discount on the purchase of two ad placements. Agencies submit-ting contract and artwork will receive a total discount of 18% on two ad placements.
BOGO 50% OFF!Purchase a full page in the SUN ‘n FUN Program Book and take advantage of a 50% discount off of a 1/4 page ad placement in the SUN ‘n FUN Info Guide (a savings of $495.00) or a 50% discount on a full panel on the SUN ‘n FUN Convention Map (a savings of $397.50).
This discount cannot be used in conjunction with combo discount packages.
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STAY CONNECTED!
Download the SUN ‘n FUN App on your mobile devices
Get SUN ‘n FUN updates via text messages:
Text SNFUPDATE to 69050 for Airshow & event updates
Text SNFALERT to 69050 for Weather & emergency alerts
Text STOP to 69050 to discontinue receiving messages Message and data rates may apply
Follow SUN ‘n FUN!
Subscribe to our newletter at flysnf.org
Please use #SnF18 and #LoveFL when mentioning SUN ‘n FUN on your social media channels #
WIFI SERVICES
WATER & ICE SALES
Water and ice sales wil be available for Exhibitors to purchase starting Saturday, April 7, 8 to 10 a.m. Located on the eastside
of the PilotMall, across from the Exhibitor Office. Cash and credits cards accepted.
LOOKING FOR A WAY TO IMPRESS YOUR CLIENTS? Rent a VIP CHALET on the flightline during SUN ‘n FUN and entertain them with a front row seat to the airshow action!
• Chalet tent located on Warbird Ramp facing the Airshow
• Air-conditioned tent with table seating for 100 guests
• Patio seating holds 100 guests
• Air-conditioned rest-rooms
• Catering options with exclusive on-site caterer
Call 863.904.4024 for more information!
WIFI services will be available to SUN ‘n FUN Exhibitors. We will provide more detailed information at a later date. We are busy
working on improvements. Thank you for your patience. If you have any questions about WIFI Services please call Dave Fuller
at 863-904-4009 or email [email protected].
CHALET RENTALS
Breakdown of exhibit booth/tents before 4 p.m. on Sunday, April 15, 2018, is not permitted.
We will tug or otherwise assist aircraft to depart between 3 p.m. and 6 p.m. in the outdoor exhibit areas. No other break-down may take place.
GES will begin positioning trailers in front of Exhibit Hangars A, B, C and D between 5 p.m. and 6 p.m., starting with Hangar D. Vehicles will be allowed site access at 6:30 p.m.
Hangars will remain open until 9 p.m. on April 15. They will re-open Monday, April 16 at 8 a.m.
Access control is an important element of the security program at the SUN ’n FUN Fly-In. Your credential for access to our site is a name badge/ribbon and must be visibly worn at all times. If you or your team do not have your credentials, you will not be allowed access to the SUN ’n FUN site.
If you have someone coming who needs a name badge out of your allotment, you may put it in an envelope with his or her name on it and leave it at WINDOW 20 at SUN ’n FUN’s Main Registration Building (at the main admissions gate) for convenient pick up.
If you need additional credentials (a daily or weekly wrist-band), they must be purchased at Main Registration at the posted rate.
WINDOW 20 is open from 8 a.m. to 6 p.m. No entry to the event will be permitted without a Exhibitor Credential or wristband.
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September 15, 2017
October 1- Forward
December 31, 2017
February 12, 2018
February 14, 2018
March 1, 2018
March 1, 2018
March 1, 2018
March 16, 2018
Friday, April 6, 2018
April 7-8, 2018
April 9, 2018
April 12, 2018
April 10-15, 2018
April 10-14, 2018
April 15, 2018
April 15, 2018
April 15, 2018
April 15, 2018
April 15, 2018
April 16, 2018
April 17, 2018
EXHIBITOR SCHEDULE
2018 Exhibitor Application and Payment Due
New Exhibitor Applications Issued
Advertising Discount Deadline
Advertising Deadline for Program Book, Info Guide, and Convention Map
Lafayette Tent rental discount deadline (price increases after this date)
Deadline for all other advertising
Certificates for insurance due
Submit exhibitor contact information
GES RENTAL DISCOUNT DEADLINE
Sponsor only set- up indoor no security
8 a.m.- 5 p.m. Exhibit set- up
8 a.m.- 8 p.m. Exhibit set- up
7:30 a.m.- 9:30 a.m. Exhibitor appreciation breakfast- Pick up tickets at the exhibit office
8 a.m.- 9 a.m. Exhibit Hangars open to exhibitors only
9 a.m.- 5 p.m. Exhibits open to public
9 a.m.- 4 p.m. Exhibits open to public
4 p.m.- 9 p.m. Hangars open to exhibitors for breakdown
3 p.m.- 6 p.m. Aircraft towing for departure
6:30 p.m. Exhibitor vehicles allowed into the exhibit area
Golf cart shuttle to parking lot from exhibit office
8 a.m.- 5 p.m. Hangars open for continued breakdown
8 a.m.- 12 p.m. Hangars open for continued breakdown. All indoor/outdoor exhibits should be removed at this time.
CREDENTIAl POLICYBREAKDOWN POLICY
AIRCRAFT SPACESNo electric
Up to 4 exhibitor ribbons and
1 parking pass per booth
NORTH EAST EXHIBITS (NE)Includes electric
Up to 6 exhibitor ribbons
1 parking pass per booth
Approx. $2.32 per sq. ft.
All spaces 20 X 30 @ $1,390.00 except:
NE-001 and NE-012 Approx. 20 x 40 @ $1,856.00
NE-059 available only with NE-058 or NE-060
One aircraft only @ $1,500.00. Call for availability and 10x10 tent approval
LARGE DISPLAY (LD)Includes electric
Up to 12 exhibitor ribbons
2 parking passes per booth
Approx. $1.56 per sq. ft.
LD-002, LD-003, LD-004, LD-005, Approx. 50 x 50 sq. ft @ $3,900.00
LD-008, LD-009, LD-010, LD-011, Approx. 50 x 50 sq. ft @ $3,900.00
LD-006 @ $4,410.00
LD-007 @ $5,690.00
LD-012, @ $6,815.00
LD-013, @ $6,165.00
MANUFACTURER’S DISPLAY (MD)Includes electric- MD- A,B, and C
Up to 18 exhibitor ribbons
2 parking passes per booth
Approx. $1.56 per sq. ft.
* MD-D up to 12 exhibition ribbons, 2 parking
MD-As @ $10,240.00 Approx. 7500 sq. ft
MD-Bs @ $7,680.00 Approx. 4950 to 5950 sq. ft
MD-Cs @ $7,680.00 Approx. 5250 to 5625 sq. ft
MD-Ds @ $4,235.00 Approx. 2500 to 3600 sq. ft
NORTH EXHIBITS (N)Includes electric
Up to 6 exhibitor ribbons
1 parking pass per booth
* N-12 and N-13 receives 3 exhibitor ribbons and 1 parking pass only
$2.32 per sq. ft. except N-012 and N-013
N-001 thru N-006 20 x 30 @ $1,390.00
N-007 30 x 40 @ $2,784.00
N-008 thru N-011 30 x 30 @ $2,088.00
N-012 and N-013 10 x 10 @ $ 1,000.00
N-014 thru N-018 30 x 25 @ $1,740.00
N-019 and N-020 25 x 40 @ $2,320.00
N-021 thru N-025 30 x 25 @ $1,740.00
N-026 thru N-030 30 x 30 @ $2,088.00
N-031 30 x 40 @ $2,784.00
N-032 25 x 40 @ $2,320.00
N-033 thru N-042 30 x 25 @ $1,740.00
N-043 and N-044 25 x 40 @ $2,320.00
SUN ‘n FUN EXHIBITS (SnF)Includes electric
Up to 18 exhibitor ribbons
2 parking passes per booth
Approx. $1.37 per sq. ft.
SnF-001 @ $13,435.00
SnF-002 @ $6,576.00
SnF-003 @ $6,576.00
SnF-004 @ $12,310.00
SnF-005 @ $5,480.00
SnF-006 @ $5,520.00
SnF-007 @ $9,940.00
N-045 thru N-054 30 x 25 @ $1,740.00
N-055 25 x 40 @ $2,320.00
N-056 20 x 40 @ $1,856.00
N-057 thru N-066 30 x 20 @ $1,390.00
N-067 and N-068 20 x 40 @ $1,856.00
N-069 thru N-078 30 x 20 @ $1,390.00
N-079 and N-080 20 x 40 @ $1,856.00
N-081 thru N-090 30 x 20 @ $1,390.00
N-091 and N-092 20 x 40 @ $1,856.00
N-093 thru N-102 30 x 20 @ $1,390.00
N-103 20 x 40 @ $1,856.00
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OUTDOOR EXHIBIT PRICE SHEET
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Refer to page 9 for Outdoor Exhibit Price Sheet.
Color indicates specific area.
OUTDOOR EXHIBITS MAP
10 x 10 ft. - $750.00Includes 2 Exhibitor Passes and 1 parking pass
20 x 20 ft. - $820.00Includes 2 Exhibitor Passes and 1 parking pass
30 x 20 ft. - $1,230.00Includes 4 Exhibitor Passes and 1 parking pass
50 x 20 ft. - $2,050.00Includes 6 Exhibitor Passes and 1 parking pass
$2.05 sq. ft. except 10x10
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Golf Cart Path
Golf Cart Path
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20 19 18 17
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29Peggy Brow
n Lane
Aerospace CenterFor Excellence
FOOD COURT
AmishDounuts
SOUTHWEST EXHIBITS MAP
* No electric or phone service available
*Limited ElectricPrice includes: 1 Exhibitor Parking Pass and 6 Exhibitor Passes per Space.
75 x 75 ft. - $2,500.00
37 x 75 ft. - $1,500.00
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SOUTHEAST EXHIBITS MAP
JAMES C. RAY DRIVE
AB
CD
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50 x 50 ft. ROAD FRONTAGE$1,075.00 ($0.43 per Sq. ft.)Includes 4 Exhibitor Passes and 1 Parking Pass
75 x 75 ft.$2,250.00 ($0.40 per Sq. ft.)Includes 6 Exhibitor Passes and 1 Parking Pass
A - Y Light Sport Mall Aircraft spaces managed by Light AircraftManufacturers Association
50 x 50 ft. - $1,000.00 ($0.40 per Sq. ft.)Includes 4 Exhibitor Passes and 1 Parking Pass
NOTE: NO ELECTRICAL OR PHONEHOOKUPS AVAILABLE.
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LIGHTCRAFT & ROTORCRAFT EXHIBITS
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65 76 93
4240
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TOFLIGHTLINEN
ORTH
$2350
$2940
$2940
$2485
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$2485
$2940
$2485
$2485 $2485 $2485 $2485
$2350$2940
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10 x 10 ft. CORNER - $2,485.00
10 x 10 ft. IN-ROW - $2,350.00
10 x 20 ft. Space # 3,18,25 & 40 - $2,940.00
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Price includes:Back CurtainSign, Electricity1 Exhibitor Parking pass per space6 Exhibitor Passes per Space.
INDOOR EXHIBITS MAP - HANGARS A,B,C,D