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M:\Committees\Executive Committee\Executive Committee Meeting Minutes\BCAHA Executive Minutes 2015-05 Final - Website.docx

BC Hockey

Executive Committee Meeting

May 1 and 2, 2015

Fairmont Vancouver Airport - Richmond In Attendance Officers: Randy Henderson President

Neil McNabb Vice President John Gillen Officer at Large Wilf Liefke Past President Barry Petrachenko Executive Director Divisional Director: Brian Harrison Junior B

Rick Kupchuk Senior Female Mike Fraser Senior Male District Directors: Jim McDonald North East/Yukon

Bill Greene Okanagan Mainline June McKenzie West Kootenay

Bonnie Cameron Lower Mainland Troy Theodore Lower Mainland Bill Veenstra Lower Mainland Rick Boekestyn East Kootenay Deb Turney Vancouver Island Darryl Lerum North West Regrets: Andrew Jakubeit Officer at Large Len Cuthbert Officer at Large

John Grisdale Junior A Dawn Bursey North Central

Observers: Bill Ennos Associate Director, Programs Jeremy Ainsworth Associate Director, Operations Carla Soares Associate Director, Finance/Admin Sean Orr Manager, Communications/Events Karen Tardif Coordinator, Member Services OPENING REMARKS Randy Henderson welcomed the committee and noted that Andrew Jakubeit, Len Cuthbert, John Grisdale and Dawn Bursey cannot make the meetings. MEETING AGENDA AND SCHEDULE Additions: 5.8 Tiering Review Committee (Boekestyn) 8.1.1.1 Pee Wee Tier 4 Male Championship 2016 (Greene) 10.3.1.7 Conflict of Interest Policy (Petrachenko)


10.3.5.13 Wenatchee Wild Junior A Participation in BCHL (Petrachenko) 10.3.5.14 Fort St John Flyers Male AA Participation in North Peace Hockey League (Petrachenko) 10.3.5.15 Dawson Creek Junior B Requesting Policy 1.31 to play in League Outside of BC (Petrachenko) 10.3.5.16 Fort St John Junior B Requesting Policy 1.31 to play in League Outside of BC (Petrachenko)

Adoption

Motion 2015-05 01: That the agenda be approved as amended. (Lerum/Veenstra) Carried

Conflicts of Interest Declarations No conflicts of interest were declared. Minutes of Previous Meetings

Motion 2015-05 02: That the minutes of the January 9, 2015 Finance Committee meeting be approved. (McNabb/Fraser) Carried

Business Arising from the Minutes Tabled Motion 2014-01 31 – Hockey Canada NCCP Requirements Barry Petrachenko noted that the Coach Committee will be reviewing the Hockey Canada NCCP requirements at their May meeting and will bring information forward to the Junior Committee. Social Media Policy Barry Petrachenko noted that the Social Media Policy was reviewed with Bill Greene following the Semi-Annual meeting and Bill Greene was satisfied with the policy in place. Bill Greene noted that OMAHA requested that discipline guidelines be added to the Social Media Policy. Barry Petrachenko was directed to bring forward possible discipline guidelines for consideration at the June meeting. Championship Host Documents Barry Petrachenko noted that this item would be addressed under the Minor Committee agenda item 8.1.3.1. Suspension Carry Over Guidelines Barry Petrachenko reported that revisions to the suspension guidelines under section VIII are outlined in the document within the E-binder. Discussion followed on the September 1 date in which a suspension will recommence from the previous season. The committee directed office staff to draft the guidelines to include the number of games and the number of days within the Suspension Carry Over Guidelines. Branch Service Enhancement Barry Petrachenko updated that as a result of the Executive Committee Semi-Annual meeting group session on Enhancing Service to our Membership, development has begun with respect to defining programming standards and assisting our Members to reach those standards. Barry Petrachenko noted that this will be a major focus during our Annual General Meeting in June.


Technology Reviews Barry Petrachenko reported that select Branches approached Hockey Canada on changes to technology. Hockey Canada hired a consulting firm to work with the Executive Directors from the different Branches. Discussion on technology will be taking place at the Hockey Canada Spring Congress. Handbook/Suspension Guidelines Barry Petrachenko reported that the Branch has reviewed the concern Mike Fraser had brought forward about home addresses being published in the suspension guidelines. The following will be addressed immediately:

Removal of the home address from the Handbook and the suspension guidelines.

Direction will be given on how to scan a game sheet by use of tablet or phone and submit via email.

If game sheet needs to be mailed, it will be sent to the BC Hockey Office where the document will be scanned and emailed to the appropriate person(s).

Barry Petrachenko informed the group that the updated Minimum Suspension Guidelines are included in the E-binder for review and we are looking for input from the Executive Committee. Discussion followed on the omission of match penalties and coaches being suspended. It was noted that the Branch will update the guidelines for consideration by the Executive Committee at the June meeting. Tiering Review Committee Rick Boekestyn reported that a committee was struck to review BC Hockey Regulation 1. On April 2 the committee had a video conference, and the committee members were directed to collect feedback from BC Hockey members on the current regulation. The results received were that the Regulation was working and tiering categories were good. The committee recommended no changes to Regulation 1 at this time. Discussion followed on Tier 4 teams and how they are struggling to get players. The Lower Mainland District Directors were directed to follow up with their Associations about bringing forward a second Tier 4 team for Championships. Poll Approval Confirmations

Motion 2015-05 03: That the following Executive Committee approved polls be read into the minutes: MOTION: 2014-0128EC That an exemption to BC Hockey Policy 1.35 (Oversize Team) be granted to allow the Fort Nelson MHA to register overage players (NOTE: Personal name/information has been removed from the website version, official wording of minutes are on file with the BC Hockey Office) on an oversize team. MOTION: 2015-0130EC To approve Richmond as the host for the 2015 Female U18 BC Cup on April 29-May 3, 2015. MOTION: 2015-0131EC To approve the following variances for the BC Hockey Championships: MOTION: 2015-0132EC That the minutes of the January 9 and 10, 2015 Executive Committee meeting be approved as presented (attached). MOTION: 2015-0133EC That the Cranbrook MHA be granted an exemption of Policy 1.16 a) i) to transfer (NOTE: Personal name/information has been removed from the website version, official wording of minutes are on file with the BC Hockey Office) from Kimberley MHA by way of residential waiver.


MOTION: 2015-0134EC To approve the adjustment of the Bantam Female Championship game slots to 2.5 hours. MOTION: 2015-0135EC To approve the adjustment of the Midget Tier 3 Championship schedule on Day 1 based on the following schedule: MOTION: 2015-0136EC That Joe Downing be approved as the Branch Coordinator – Male Midget AAA for the 2015-2016 season. MOTION: 2015–0137EC That Serena Hillman be appointed as the 2015-2016 Female Midget AAA Branch Coordinator. MOTION: 2015–0138EC To approve the adjustment of the Juvenile Championship schedule on Day 4 based on the following schedule: MOTION: 2015-0139EC That the minutes of the February 2, 2015 Executive Committee video conference be approved as presented (attached). MOTION: 2015-0140EC That the wording of BC Hockey Policy 1.39 be updated to include a call for disclosure of other leagues applicants may be participating in. MOTION: 2015-0141EC That Graham Thomas be appointed Head Coach for the Female Team BC for 2015 National Championships in Huntsville, Ontario, November 4-8, 2015. MOTION: 2015-0142EC That the following be appointed as Male High Performance team officials for the listed Male High Performance competitions: MOTION: 2015-0143EC That the minutes of the March 25, 2015 Executive Committee video conference be approved as presented (attached). MOTION: 2015-0144EC That the following be appointed as Male High Performance team officials for the listed Male High Performance competitions: MOTION: 2015-0145EC That the following be appointed as Female High Performance Team Staff for the Female U18 BC Cup in Richmond, April 29 - May 3. MOTION: 2015-0146EC That the exemptions from BC Hockey Policy 1.41 (Nepotism) be granted to the following FMAAA Staff for the 2014-2015 season. MOTION: 2015-0147EC That the following applicants be appointed as Female Team BC Staff for the 2015 National Championships in Huntsville, Ontario November 4-8, 2015. (Veenstra/McKenzie) Carried

Planning Item Strategic Plan Envisio Update Barry Petrachenko reported on the Envisio software that is being implemented to track the Strategic Plan goals with regard to status updates, deadlines and assignments. This will eliminate the need to manually gather reporting data. To date the Strategic Plan Focus and Goals have been entered into the system. Staff has created actions and work plans that will be inputted in order to meet the goals of the plan. Game / Hockey Operations Championships BC Hockey Barry Petrachenko noted that the Championships update will be covered as a part of the Minor Committee Report. Regional / National Barry Petrachenko reported that a memo was provided in the E-binder outlining the winners from this past season.


International Tours Barry Petrachenko noted that there have been no additional IIHF Tours to report since the Semi-Annual meeting. Minor Hockey Minor Committee Report John Gillen noted that a report was previously provided in the E-binder. The 2014-2015 BC Hockey Championships were successful. The implementation of the monthly video conferences improved the communication with the hosts. The posting of scores and statistics on the mobile app was successful. John Gillen noted that a concern was received by several District Directors on how bronze medallions were not provided. Discussion followed on the costs associated with issuing bronze medallions.

Motion 2015-05 04: That effective as of the 2015-2016 season, bronze medallions be awarded in the BC Hockey Championships that have a third place game scheduled. (Veenstra/Boekestyn) Carried

Barry Petrachenko reported on the updates made to the Championships Host document:

To allow for an additional 15 minutes for each time slot, which will allow for an ice clean between games.

In the eight (8) team format, the game times on Day 3 have been adjusted to allow for a later start to the day given the time saving on moving from 3 hour slots to 2.75 hour slots.

The committee discussed the 2015-2016 Championship dates and the timing of Spring Break for 2016.

Motion 2015-05 05: That the following dates be approved for the 2015-2016 BC Hockey Championships:

Travel Day – Saturday, March 12, 2016 Championship Dates – Sunday, March 13, 2016 through Friday, March 18, 2016

(Boekestyn/McKenzie) Carried

Pee Wee Tier 4 Male Championship 2016 Bill Greene reported that he has all the documentation and the District supports the North Okanagan MHA to Host the Pee Wee Tier 4 Male Championships.

Motion 2015-05 06: That the North Okanagan MHA be approved to host the Pee Wee Tier 4 Male Championships for the 2015-2016 season. (Greene/Theodore) Carried

Minor Recreational Programs Barry Petrachenko noted that the Minor Recreational information has been provided in the E-binder.


Midget League Reports Female Status Report It was noted that the Female Status report is in the meeting E-binder. Barry Petrachenko reported on the new logos and jersey designs that have been created for the Female Midget AAA teams. It was noted that at the bottom of the Kootenay Wild jerseys “TH” has been added for Ted Hargreaves, and that all team names have been changed. The female league will have the same equipment package as the male side. Male Status Report Barry Petrachenko noted that the Male Status report is in the E-binder. Discussion followed on the Major Midget League draw zones and adding Salt Spring Island to the North Island draw zone. Senior Hockey Male Senior Mike Fraser reported that Terrace, Fort St John, Fort Nelson and Powell River participated in the Senior AA Championships with Fort St John capturing the Coy Cup. The BCIHL is looking to get more USA teams into their league. Canlan’s contract with Hockey Canada with regard to Adult Rec expires next year and more information will be received from Hockey Canada on this at the Spring Congress. Female Senior Rick Kupchuk provided an update on Female Senior, and it was also noted that a donation was provided. Western Shield Future Rick Kupchuk reported on the difficulties experienced by the Western Shield event regarding the process for determining a host, the communication among the Branches and Senior Female representatives, and decision-making in general. Discussion followed on the timeline for the Branch to confirm if it is hosting the Western Shield (May 15), and the host bid process that follows if the host isn’t confirmed by May 15. The committee felt that a Western Shield Committee should be formed and consist of the Branch representatives from each of the four (4) western Branches.

Motion 2015-05 07: That BC Hockey bring forward the creation of a Western Shield Committee at the Western Branch Presidents meeting. (Kupchuk/Theodore) Carried

Development Committee Randy Henderson reported that the Development Committee meets monthly by way of video conference. They are working on getting committees formalized and performance reviews completed. Coach Development Coach Committee Report Neil McNabb reported that an introductory video conference was facilitated on March 31, 2015. The video conference outlined the goals of the Coach Committee and discussion on agenda items for the May meeting.


Coach Program Delivery Group Barry Petrachenko reported that the Coach Program Delivery Group had an exceptionally busy season due to the required Instructional Stream Checking course for all head coaches of Atom, Pee Wee and Bantam teams. Statistics were provided on the number of coaching clinic delegate registrations for Development 1 and Coach 2 – Coach Level for the season. As well, it was noted that the Program Delivery Workgroup was marking the 352 Development 1 exams that were received. School Programming Committee Barry Petrachenko noted that the School Programming report is in the E-binder. Official Development Officiating Committee Report Barry Petrachenko reported that the HCOP clinic administration has been streamlined with the CRC process, online registration and eLearning integration by way of HCR pre-requisites. It was noted that a review of the HCOP clinic presentation and experience was reviewed by four (4) members of the Committee. A task group will be formed to construct the 2015-2016 HCOP exam. Minor Officiating Program Delivery Group Barry Petrachenko reported that the launch of the minor supervision program was very successful. It was noted that the statistics on the number of officials registered do not match what the MHAs are saying; a decline has not been experienced due to parent complaints during games. Above Minor Officiating Program Delivery Group Barry Petrachenko reported that there were 562 Above Minor supervisions recorded online this season. Also, the Junior A game supervisions were low and we will be working with the BCHL to improve this. Six (6) officials were selected for national assignments and six (6) officials have been selected for international (IIHF) assignments. Discussion followed on parent behavior and district desires to restrict parents from arenas. Female Hockey Development Randy Henderson reported that the Female Hockey Development report is in the E-binder. Discussion followed on how new ideas need to be brought forward and how Female Development will be addressed at the Program Committee meetings in May. Mentorship Barry Petrachenko reported that the Branch Mentorship Coordinator, Craig Sherbaty, and Okanagan Course Facilitator, Misko Antisin, will be attending the National Coach Mentorship Seminar. The focus of the seminar will be on instructional stream skating and skills. The representatives will bring back the information learned and conduct a number of courses for our membership throughout the province.


Identification of Excellence Awards Report Barry Petrachenko informed the group that the Awards report is in the E-binder. The BC Hockey office has been collecting applications for our annual awards and the deadline is May 15 for submission. The Selection Committee will review the nominations after the May 15 deadline. High Performance Committee Female High Performance Committee Neil McNabb reported that the Female High Performance report is in the E-binder. Neil noted that this was the year of change and the committee has done a great job. The Female High Performance Committee will be meeting in May.

Female High Performance Program Delivery Group Barry Petrachenko reported that the coaching staffs for both the U16 and the U18 camps were selected. A consistent development program for the U14 program is being built. The U16 BC Cup was held in Salmon Arm April 2-5, 2015, where the top 120 players participated in a four (4) day camp. The U18 BC Cup invitations have been sent out and the top 80 players are participating at the Richmond Oval April 29-May 3, 2015. The top 40 players from the U18 BC Cup will move onto the U18 Provincial Camp in Salmon Arm on May 14-17, 2015. Team BC staff is currently being interviewed and will be in place prior to the U18 BC Cup to assist with evaluations. Male High Performance Committee Neil McNabb reported that the Male High Performance report is in the E-binder. The Male High Performance Committee is holding their first meeting on May 22-23, 2015, where they will determine the objectives for the 2015-2016 season.

Male High Performance Program Delivery Group Barry Petrachenko reported that the Male High Performance task group for the U15 and the U16 programs are currently in the middle of their busiest time of the year. The U15 program was successfully implemented in early April with four (4) camps being held. The U16 program has begun the process of selecting 20 players to compete on Team BC at the Western Branch Challenge. The 2015 Western Branch Challenge will be hosted in Calgary from October 27 – November 1. The competition will now include Combine testing prior to the start of the tournament. Russ Weber is seeking a replacement for the evaluator in the Vancouver Island region. Discussion followed on how evaluations were conducted for the U16 program invites and the BC Hockey office will get information to the Executive Committee on the process.

Safety of Participants Safety Committee John Gillen reported that the Safety Committee report is in the E-binder.

Team First Barry Petrachenko noted that Anne Deitch will be providing a presentation to the Executive Committee on a parent program.


Sanctioning Barry Petrachenko reported that a sanctioning report was provided in the E-binder. Anne Deitch

was invited into the meeting to deliver a presentation on behalf of the Safety Committee.

Positive Parents Program Barry Petrachenko noted that the Safety Committee has developed a new parent education program. Branch Coordinator, Anne Deitch, presented the program to the Executive Committee. Barry noted that the Vancouver Canucks are committed to partnering on the program and we are in the process of developing a program name. It is likely that Trevor Linden will be a spokesperson for this initiative. Parent Meeting Policy Anne Deitch reported that the Safety Committee has recommended a Parent Meeting Policy for the Executive Committee’s consideration. It was noted that the policy would require the MHAs to meet with the parents at the beginning of the season and discuss/review the key MHA policies and procedures, their complaint process/policy and Code of Conduct expectations.

Motion 2015-05 08 That the Parent Meeting Policy (see Appendix A) be approved for the 2015-2016 season. (McDonald/Lerum) Carried

100th Anniversary Update Barry Petrachenko reported that the 100th Anniversary report is in the E-binder. We are monitoring Hockey Canada and other Branch celebrations and we will be developing and recommending various programs, activities and promotional material. BC Hockey Recruitment Committee Barry Petrachenko reported that the Recruitment Committee had a teleconference meeting where they outlined their next steps. The committee will be having a video conference in the middle of May and will report back to the Executive Committee in June. Hockey Canada Recruitment Workgroup Barry Petrachenko reported that Hockey Canada hired Chris Bright to work with Branches on inventory of programs, recruitment and retention, with an emphasis on handling recruitment and retention separately. District Matters Randy Henderson reported that he has gone to every District, except East Kootenay (video conference is being set up), with Barry Petrachenko and discussed Governance and District needs. Hockey Canada Randy Henderson reported that a lot of meetings have taken place with Hockey Canada. Key topics at the meetings were technology planning and communication with the Branches on operations.


CHL/WHL Barry Petrachenko reported that the WHL agreement has been finalized with an expiration date of 2018. Barry noted that the player release fee has increased; these funds go to the team the player last played for before transferring to a WHL team. Vancouver Canucks / Canucks Centre for BC Hockey Barry Petrachenko reported that the Canucks Centre for BC Hockey had another busy season of programming. The Canucks have expressed interest in supporting our Positive Parents initiative. We are working on finishing the product with the Canucks management group. ViaSport/Sport BC Barry Petrachenko reported that we have received from ViaSport the PSO Contribution Agreement for 2015-2016. The funding levels from the provincial government are the same as last year:

$171,000 participation base funding

$20,000 improving performance

$57,222.50 Performance Athlete Support

$33,040 Team BC

Sport BC held a PSO meeting on April 28. Key meeting were:

Update on the development/revamping of their strategic plan

2016 Americas Master Games

Sport BC Update

Upcoming AGM and Board Elections

BC Hockey Hall of Fame Barry Petrachenko noted that Cam Kerr and the 1979 Team BC are the 2015 inductees into the BC Hockey Hall of Fame. It was noted that it is important to have a relationship with this organization. Governance and Finance Office and Staff Update Barry Petrachenko reported on staffing, where he addressed recent employee anniversaries, resignation and permanent status given to a recent hire. It was noted that we would be posting for a Finance Coordinator position in the near future. The staff Organizational Chart was reviewed with the committee to update the group on a few adjustments to position titles. It was clarified that responsibilities have not changed; the adjustment will bring titles in line with Hockey Canada’s structure and avoid confusion with Branch Coordinator roles in our organization. Discussion followed on staffing levels and if any fluctuation was expected in the near future. Registration Barry Petrachenko informed the committee that the Registration report is in the E-binder. Technology Barry Petrachenko reported that the mobile app was a success during the Championships. Discussion followed on the success of the monthly championship host meetings through video


conference. It was noted that the Tier 1 Championship was also viewed by webcast, and that the Recruitment Committee identified the possibility for volunteer roles in technology at events. Finance Report Barry Petrachenko reported that the Finance Report is in the E-binder and that the Budget Variance Report and the Balance Sheet are preliminary year-end reports only. Key items from the report were reviewed, specifically rationale for the excess revenue over expense, level of cash on hand, allocation of grants received in advance and the levels of prepaid income and prepaid expenses. Discussion followed on banking costs and how regular review and comparisons are conducted on other financial institutions. 2015-2016 Budget Adjustments Barry Petrachenko reported that a memo on the 2015-2016 budget adjustments is in the E-binder. Barry noted that the Executive Committee approved the 2015-2016 budget at the January 2015 meeting, Motion 2015-01 06, further developments and analysis have led to the need for adjustments to the budget.

Motion 2015-05 09 That the following updates to the 2015-2016 proposed budget be approved: 1. Addition of a Branch Evaluation coordinator honorarium of $1,700, offset by a reduction to the HP 1 Seminar subsidy. 2. Increase to the MML player fee by $435.88 per player and corresponding increases to MML ice and travel expenses, $59,894 and $36,000 respectively. 3. Addition of a Local Association Implementation Seminar within the Mentorship budget ($20,000 in revenue and expense). (Veenstra/McDonald) Carried

Policy 1.29 Recreational Tournament Teams June McKenzie reported that at the West Kootenay district meetings discussion took place on recreational tournament teams being able to play in a carded tournament. Discussion followed on removing the word “recreational” from Policy 1.29. June McKenzie was directed to work with the Branch on the changes to the policy and bring forward a draft for consideration at the June 12 Executive Committee meeting. Officiating Policy Adjustments Barry Petrachenko reported that the Officiating Policy adjustments are in the E-binder. A summary page of the adjustments has been provided and a copy of the policy that shows all the suggested adjustments is included as well.

Motion 2015-05 10: That the Officiating Policy adjustments (see Appendix B) be approved for the 2015-2016 season. (McNabb/Gillen) Carried

Female Midget AAA Policy Adjustments In Len Cuthbert’s absence, Barry Petrachenko reported that the Female Midget AAA Policy adjustments are in the E-binder. It was noted that a lot of time and effort has been put into the changes, Len Cuthbert is comfortable with the proposed adjustments, and the policy models the


Male program. The group addressed details in the team budgets to allow for a supplement to the Head Coach honorarium, and discussion followed on the rationale for the stipulations. It was also noted that the policy allows Bantam participants to attend the identification camps, but they may not sign with a team.

Motion 2015-05 11: That the Female Midget AAA Policy adjustments (see Appendix C) be approved for the 2015-2016 season. (Kupchuk/Theodore) Carried

Coaching Policy Adjustments Barry Petrachenko reported that the Coaching Policy adjustments are in the E-binder. The Coach Program developed a new Branch Evaluation Coordinator position due to the significant changes by the Coach Association of Canada (CAC) and Hockey Canada. Discussion followed on the removal of the Making Ethical Decisions (MED) requirement, it was noted that the CAC said the MED is not a requirement for the Coach 2 Coach Level.

Motion 2015-05 12: That the Coaching Policy adjustments (see Appendix D) be approved for the 2015-2016 season. (McNabb/McKenzie) Carried

Male Midget AAA Policy Adjustments Barry Petrachenko reported that the Male Midget AAA Policy adjustments are in the E-binder. The adjustments to the MML policy were to update the Terms of Reference, Midget AAA boundaries, the grandfathering clause relating to residential waivers and evaluation camps, transportation within the lower mainland and the team staff honoraria.

Motion 2015-05 13 That the Male Midget AAA Policy adjustments (see Appendix E) be approved for the 2015-2016 season. (Theodore/Greene) Carried

Program Terms of Reference Updates Bill Ennos reported that the Program Terms of Reference updates are in the E-binder. Bill noted that pages 1-50 would be considered by the new Board if and when elected. It was noted that pages 51-86 have changes in the Terms of Reference.

Motion 2015-05 14 That pages 1-50 and page 87 in the Terms of Reference, subject to approval in principle of the governance proposal at the AGM, be approved. See Appendix F. (Liefke/McNabb) Carried


Motion 2015-05 15 That pages 51-86 in the Terms of Reference be approved. See Appendix F. (Liefke/Theodore) Carried

Conflict of Interest Policy This item was deferred to the next Executive Committee meeting in June 2015. Resolutions

Motion 2015-05 16 That Resolutions 1-21 and Resolution 41 be approved. See Appendix G. (McDonald/Gillen) Carried

Discussion followed on the resolutions 1 through 21.

Motion 2015-05 17 That motion 2015-05 16 be reconsidered. (Theodore/Turney) Defeated

Motion 2015-05 18 That Resolutions 22 and 23 be approved. See Appendix G. (McNabb/McKenzie) Carried

Motion 2015-05 19 That Resolution 24 be approved. See Appendix G. (Veenstra/Greene) Defeated

Motion 2015-05 20 That Resolution 25 be approved. See Appendix G. (Greene/McDonald) Defeated


Motion 2015-05 22 That Resolution 27 be approved. See Appendix G. (Greene/McDonald) Carried




Motion 2015-05 25 That Resolutions 30, 31 and 32 be approved. See Appendix G. (Greene/McDonald) Carried






The committee discussed the wording for Resolution 38, noting that it is too general. The committee would like the wording updated.


Motion 2015-05 31 That Resolution 38 be approved. See Appendix G. (Greene/McDonald) Carried as amended




Governance Review Process Wilf Liefke provided an overview of the governance review timelines and work completed by the Governance Committee. It was noted that Marilyn Payne Consulting and BC Hockey legal counsel were utilized as resources. Randy Henderson and Barry Petrachenko had monthly video conferences with the District Presidents and travelled to the Districts and attended meetings. Governance Key Documents Al Matthews reviewed the Key Documents, which is located in the E-binder. Key items addressed were how the Governance Structure can be supported and delivered to BC Hockey Programs, the need to align policies with governance, interim resolution, how the Strategic Plan will continue to be in place, the budget process, Terms of Reference and the Constitution, By-Laws and Regulations. Operation Design Bill Ennos reviewed the operational design for the new governance structure. It was noted that with the move towards a “policy board” model, the BC Hockey Board will remain ultimately responsible to the members by setting the rules, polices, systems and controls. The Board would relinquish many of their operational duties in the present system. Bill reviewed the job descriptions of the current District and Divisional Directors and explained how these tasks would be addressed in the proposed operation of the new model. Appeal Committee Report Barry Petrachenko reported that the Appeal Committee report is in the E-binder.


New Membership Applications / Name Changes / Reclassifications Hockey Canada Sport School Barry Petrachenko noted that seven (7) Hockey Canada Sport Schools have applied for renewal. A summary report and the applications are located in the E-binder.

Motion 2015-05 35 That the Abbotsford MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 36 That the Burnaby Winter Club MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 37 That the Juan de Fuca MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 38 That the Kerry Park MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 39 That the Penticton MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 40 That the South Delta MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried

Motion 2015-05 41 That the Winfield & District MHA application to operate a Hockey Canada Sport School program in the 2015-2016 season be approved. (McDonald/Greene) Carried


Special Requests

Motion 2015-05 42 That the Arbutus Club MHA be categorized at Tier 3 for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 43 That the Burnaby Winter Club MHA be categorized at Tier 1 for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 44 That the Hollyburn Country Club MHA be categorized at Tier 1 for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 45 That the North Shore Winter Club MHA be categorized at Tier 1 for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 46 That Point Roberts, Washington players be approved to participate with the South Delta MHA for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 47 That the Pacific Coast AHA request for Scholarship Tournaments be approved for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 48 That the Pacific Coast AHA request for special zone rule for Juvenile hockey be approved for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 49 That the Seattle Junior Hockey Association application be approved allowing participation in the Lower Mainland Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried


Motion 2015-05 50 That the Sno King Hockey Association application be approved allowing participation in the Lower Mainland Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 51 That the Western Washington Female HA application be approved allowing participation in the Lower Mainland Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 52 That the Watcom County Hockey Association application be approved allowing participation in the Lower Mainland Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 53 That the Glacier Avalanche Hockey Association application be approved allowing participation in the East Kootenay Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried

Motion 2015-05 54 That the Spokane American Youth HA application be approved allowing participation in the West Kootenay Leagues for the 2015-2016 season. (McDonald/McKenzie) Carried

Boundary Adjustment Request Deb Turney reported that the boundary for Salt Spring Island players is shared between Peninsula MHA and Cowichan Valley MHA. Vancouver Island AHA is recommending that the whole of Salt Spring Island be in the Cowichan Valley MHA draw zone. Deb noted that Peninsula MHA is in support of this recommendation and they currently have no Salt Spring Island players registered within their association.

Motion 2015-05 55 That the boundary adjustment for Salt Spring Island, stating that all residents participate in the Cowichan Valley MHA, be approved. (Turney/Harrison) Carried

Wenatchee Wild Junior A Participation in BCHL Barry Petrachenko reported that the Wenatchee Wild memo is in the E-Binder. Barry noted that the Wenatchee Wild had previously applied to participate in the BCHL and the request was brought forward to our Executive Committee in May 2013. The Executive Committee approved a Memorandum of Understanding (MOU) for the request which is included in the E-binder.


Motion 2015-05 56 That the participation of the Wenatchee Wild in the BCHL and the amended Memorandum of Understanding with the Wenatchee Wild, BCHL and Hockey Canada be approved. (Harrison/McNabb) Carried

Motion 2015-05 57 That the Fort St John Flyers Male AA team participates in the North Peace Hockey League for the 2015-2016 season. (McDonald/Harrison) Carried

Motion 2015-05 58 That the Dawson Creek Junior B team participates in the North West Junior Hockey League in Alberta for the 2015-2016 season. (McDonald/Harrison) Carried

Motion 2015-05 59 That the Fort St John Junior B team participates in the North West Junior Hockey League in Alberta for the 2015-2016 season. (McDonald/Harrison) Carried

North East BC and Yukon Midget Trackers Jim McDonald reported that a letter outlining the request is in the E-binder. Jim noted that the Trackers are requesting to be granted status for Tier 1 Championships and regional exemption to host players within the North East MHAs.

Motion 2015-05 60 That the North East BC and Yukon Tracker Midget program be approved for regional exemption to host players within the North East MHAs and be eligible for Tier 1 Championships in the 2015-2016 season. (McDonald/Lerum) Carried

BC Hockey Annual General Meeting Randy Henderson noted that the Executive Committee should arrive in Sun Peaks for the AGM on Thursday, June 11, 2015. The Finance Committee will be meeting on Thursday night and the Executive Committee will be meeting on Friday morning.

Motion 2015-05 61 Meeting adjourned at 3:20pm. (Fraser/Harrison) Carried


APPENDIX A

DRAFT - Parent Meeting Policy

BC Hockey requires that all Minor Hockey Associations, host a Parent Meeting prior to October 15 annually. Such a meeting shall cover a minimum of the following:

Review of key MHA Policies and Procedures i.e., Locker Room Policy, Team Selection, Ice Times

Review of the Association complaint process / policy

Code of Conduct expectations

Association must file a report summary of such a meeting by November 1 annually. Failure to comply with this requirement will result in the cancellation of BC Hockey sanctioning for events hosted or operated by the Minor Hockey Association.

NOTE:

Unsanctioned events are not eligible for coverage under the Hockey Canada Insurance Program.

A Parent Meeting template agenda and presentation is found on the BC Hockey Website.

***(Each MHA will be sent the above policy with a form that collects the below information)

Form Information:

MHA NAME:

DATE OF PARENT MEETING:

NUMBER OF PARENTS ATTENDED

NOVICE ___ ATOM____ PEE WEE____ BANTAM AND ABOVE ____

OUTLINE OF THE AGENDA

GENERAL COMMENTS


APPENDIX B

Officiating Program Proposed Policy Adjustments

Adjusted Sections:

Terms of References and Job Descriptions – the terms of reference and job descriptions have

been updated in line with governance adjustments. 3.1 b) i & ii - Clarification of carding fee reimbursement

- Clarification of program personnel and terms of reference - Relocation of 3.01 d)

3.01 d) - This has been deleted for redundancy as mentioned in 3.01 b) i & ii

3.1 e & f) - Grammatical corrections

- e) & f) will require reformatted due to deletion of 3.01 d) 3.2 - Staff Resource has been removed

- Recruit / Retention Coordinator removed as per deletion of section 3.04 g) 3.3 - Staff Resource has been removed from several areas of this section

- “Selection” criteria and terms of reference to CEO have been updated as per governance

- Various terms of reference clean up. - Above Minor Officiating Program Delivery Group

Okanagan, North and Kootenay Coordinator roles have been combined 3.4 - References to Staff Resource and Master Course conductor have been

removed due to them being out dated terms of reference - “Selection” criteria and terms of reference to CEO have been updated as per

governance - f) Officiating Minor Development Coordinator

Job Description for this position has been added. - g) Recruitment and Retention Coordinator has been removed as noted above. - Above Minor Supervisor

v. Supervision and Coaching has been eliminated from job description due to redundancy with part ii. “evaluation”

- Addition of Minor Officiating Supervisor Addition of full job description

- Association Referee in Chief First sentence has been removed and relocated to the “Selection”

section of this job description Evaluation section has been relocated under “Supervision” due to

redundancy Reference to CRC/VPC has been eliminated as it is now a prerequisite

for all certified officials prior to registration, which is already outlined under this part of the job description

3.5 - General housekeeping and terms of reference - Above Minor Officiating Staff Qualifications

Requirement for Above Minor “officials” not just the previously stated “Referee” requiring a Level 3 certification has been expanded upon. Rationale is to identify specific HCOP certification criteria for officials officiating within the Above Minor Program. The leagues that are incorporated within the Above Minor program are also identified here.

3.7 - This is a new section that is proposed to reference Officiating Program field

staff honorarium references. - i. Above Minor Program

Outlines the approved Above Minor supervisory honorarium chart - ii. Minor Supervision

Outlines the approved Minor Supervision / Mentorship Program honorarium chart

- iii. BC Hockey HCOP Instructors Outlines the honorariums for BC Hockey Instructors for Officiating

programs - iv. Game Fees & Expenses

References Section 1.44 & 1.45 of Branch Policy for Game fees and expenses.

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POLICY MANUAL SECTION 3: Officiating Program

June 2014 Page 3 - 3 BC Hockey Policy Manual

Quick Reference Guide

Title Section

General 3.01

Organizational Chart 3.02

Terms of Reference 3.03

Job Descriptions 3.04

Specific Policies 3.05

Suspensions / Rules 3.06

Program Honorariums 3.07

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3.1 GENERAL

a) Game Passes

BC Hockey Officiating Committee, Minor Delivery Group Members, Above Minor Delivery Group Members and designated Above Minor Officiating Supervisors shall be issued BC Hockey passes annually.

b) Carding Fees & Liability Ins uranc e i. BC Hockey Referee in Chief, Officiating Committee Members, District Minor Officiating

Coordinators, Above Minor Delivery Group Members shall be entitled to reimbursement of Hockey Canada Officiating Program (HCOP) registration / certification fees up to the amount of Level 2, excluding taxes.

ii. BC Hockey Officiating Committee Members, Minor Delivery Group Members, Above Minor Delivery Group Members shall be required to pay the Liability insurance premium as set out by Hockey Canada by way of the Participant Assessment Fee.

iii. Annual Certification Fees are non-refundable. Certification does not guarantee assignment c) Level 6 Certification

In the event a Hockey Canada Level 6 official does not successfully pass the BC Hockey certification exam and fitness testing, the official will be certified as a level 5 for the year. The opportunity to be reinstated Level 6 may be given the following year based on having shown favorable performance and successful completion of the HCOP exam for that year. When new Level 6 officials complete the National Seminar, they will be required to pay the Branch Level 6 certification fee to meet certification requirements within the BRANCH.

d) Liability Insurance BC Hockey Officiating Committee Members, Minor Delivery Group Members, Above Minor Delivery Group Members who are active on ice officials shall be required to pay the Liability insurance premium as set out by Hockey Canada.

e) Game Sheets/Game Reports must be received by fax or email and original to be mailed within 24 hrs hours of completion of the game. Reporting procedures for Gross and Match penalties are pursuant to BC Hockey Reporting Guidelines (at the conclusion of the game).

f) Officiating Program of Excellence Officials are to be introduced at the ground level creating a pool of officials who will enter into the BC Hockey Officiating Program of Excellence and progress in the following manner: FEMALE – BC U16 District Camps, U16 BC Cup/ BC Winter Games, BC U18 District Camps, U18 BC CUP MALE – U16 BC Cup / BC Winter Games, BC OPOE Summer Camp. The top prospects progress to the Hockey Canada Officiating Program of Excellence and then become eligible for selection for the Canada Winter Games, World U17 Hockey Challenge and World Junior A Challenge. An official may not be required to participate in the above events to be eligible for the Hockey Canada OPOE, Canada Winter Games, World U17 Hockey Challenge and World Junior A Challenge. The Branch Referee in Chief will make recommendation to be approved by the Board

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3.2 ORGANIZATIONAL CHART

3.3 Terms of Reference

a) Officiating Committee

i. Mandate The Officiating Committee provides technical information, general oversight and monitoring of the delivery of the Hockey Canada Officiating Program and is responsible for the development of new technical components of the program as well as administrative and operational standards of the program.

ii. Key Duties The Officiating Committee will perform the following key duties:

Construct uniform operational standards

Establish and implement strategies for the recruitment and retention of officials

Establish and implement strategies for the incorporation of Long Term Player Development (LTPD) within the officiating program

Assist with constructing program budget

Design program components

Build administrative components of program

Recommend policy and regulations

Assist in the development of program promotion design

Assist in the development of program communication design

Design Branch workshops

Act as a liaison between Operations and Policy

Liaise with national programs

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and Branch Staff Chief

iii. Composition The Officiating Committee will be composed of:

Committee Chair – Referee in Chief

A Board Director assigned to act as a liaison between the Committee and the Board. (non-voting)

Committee members - 4-8 Subject matter specialists

Staff Resource person (non-voting) Committee members are recommended to the Chair of the Committee in cooperation with the applicable Branch staff. Members are to be selected by the Board. Submissions to the Board may be required to complete the selection process.

b) Minor Officiating Program Delivery Group i. Mandate

The Minor Officiating Program Delivery Group is responsible to oversee the delivery of the HCOP components at the expected level for officials involved in minor hockey. As well, the Minor Officiating Program Delivery Group members discipline officials where required and assist Associations with officiating enhancements.

ii. Key Duties The Minor Officiating Program Delivery Group will perform the following key duties:

Organize program delivery components

Maintain program material inventory

Identify, schedule and monitor instructional personnel

Assist with guiding local implementation

Attend District events to represent the program

Relay operational issues to Program Committee

District workshop operation (if required)

Promotion at the district and local level

Communication at the district and local level

Discipline officials (as required) iii. Composition

The Minor Officiating Program Delivery Group will be composed of:

Co-Chairs – Referee in Chief and Minor Development Coordinator Staff Resource Person (non-voting)

Delivery Group Committee members will be: o Lower Mainland Officiating Coordinator(s) o Vancouver Island Officiating Coordinator(s) o Okanagan Officiating Coordinator(s) o North West Officiating Coordinator o North Central Officiating Coordinator o North East Yukon Officiating Coordinator o Kootenays Officiating Coordinator

i. Selection

It is the responsibility of the Minor Officiating Program Chairs to recommend delivery group members. Members are approved by the Exec utive Officer Board. Submissions to the Chief Exec utive Officer Board may be required to complete the selection process.

c) Above Minor Officiating Program Delivery Group

ii. Mandate

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(non-voting) Group Committee

(s) r (s)

and Branch Staff Chief

The Above Minor Officiating Delivery Group is responsible to oversee the delivery of the Hockey Canada Officiating Program components at the expected level for officials involved in above minor hockey. As well, the Above Minor Officiating Program Delivery Group assists with officiating enhancements and recommends officials’ discipline to the Branch Supervisor where required.

iii. Key Duties The Above Minor Officiating Program Delivery Group will perform the following key duties:

Organize program delivery components

Maintain program materials inventory

Identify, schedule, monitor instructional personnel

Organize the training of instructional personnel

Assist with guiding local implementation

Attend District events to represent program

Relay operational issues to Program Committee

District workshop operation (if required)

Promotion at district and local level

Communication at the district and local level

Recommend discipline of officials (as required) iv. Composition

The Above Minor Officiating Program Delivery Group will be composed of:

Co- Chairs – Referee in Chief and Above Minor Supervisor Staff Resource Person

members will be:

o Lower Mainland Above Minor Officiating Coordinator

o Vancouver Island Above Minor Officiating Coordinato o Okanagan, North and Kootenay Above Minor Officiating Coordinator(s) o North Above Minor Officiating Coordinator(s)

o Kootenays Above Minor Officiating Coordinator(s) v. Selection

It is the responsibility of the Above Minor Program Chairs to recommend delivery group members. Members are approved by the Executive Officer Board. Submissions to the Chief Exec utive Officer Board may be required to complete the selection process.

d) Program Committee and Program Delivery Groups i. Authority

The Officiating Committee and the Program Delivery Groups will exercise their authority in accordance with BC Hockey Bylaws, Regulations, Policies and such additional provisions as are set out in the Terms of Reference.

ii. Meetings The Officiating Committee will meet in person at least once per year and via conference call, as determined by the Chair. The Program Delivery Groups will meet via conference call, as determined by the Chair.

iii. Resources The Officiating Committee and the Program Delivery Groups will receive the necessary resources from BC Hockey, to the extent approved in the annual budget, to fulfill its mandate. They will also receive the necessary administrative support from the BC Hockey office.

iv. Reporting

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The Officiating Committee reports to the Hockey Development Committee. The Officiating Committee will maintain minutes of its meetings and will share minutes with committee members and the Hockey Development Committee.

The Program Delivery Groups report to the Officiating Committee. The Program Delivery Groups will maintain minutes of their meetings and will share minutes with the Program Delivery Group members and Officiating Committee.

v. Approval & Review These Terms of Reference were approved by the Board of BC Hockey on July 3, 2014. The Board will review those Terms of Reference on a regular basis and will recommend revisions, as warranted

vi. Other Referee in Chief Key Duties below

3.4 JOB DESCRIPTIONS

a) Board Liaison

i. Appointed by the President annually ii. Reports to the Board iii. Attends meetings of the Officiating Committee iv. Chairs the recommendation committee for;

BC Hockey Referee in Chief

Officiating Committee Members

Minor Officiating Program Delivery Group members

Above Minor Officiating Program Delivery Group members

BC Hockey Officiating Supervisors

Female Officiating Coordinator

Officiating Minor Development Coordinator

Officiating Recruitment / Retention Coordinator District Assigner v. Represents the BC Hockey Board at officiating development meetings and events, funds

permitting:

Supervisors / Assignors clinics

Provincial Level 4, 5 and 6 clinics b) Branch Referee in Chief

i. Key Duties: The Referee in Chief will perform the following key duties:

Be a member of the Hockey Development Committee.

Preside over all meetings of the Officiating Committee.

Prepare meeting agendas focused on Committee responsibilities and BC Hockey Strategic plan.

Ensure the Committee works effectively as a team.

Efficiently manage meetings with transparent decision-making.

Create a Committee environment that does not duplicate operations.

Manage conflict of interest issues sensitively and constructively.

Proof and approve the meeting minutes prior to their distribution.

Ensure Committee recommendations are reported to the Hockey Development Committee.

Provide Committee with updates on the disposition of actions taken with respect to their recommendations.

Act as a Group Leader for the Officiating Program Delivery Groups.

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Hired by the BC Hockey Chief Executive Officer . Appointed by the BC Hockey Board

based on the recommendation of a Selection Committee composed of the Board

Provide input related to referee development program decisions.

Provide playing rule interpretations.

Review with Officiating Program personnel rule change proposals and recommend to the Board changes to the playing rules.

Provide a list of qualified officials for Branch and Inter-Branch playoffs.

Provide a list of qualified officials for high performance programs.

Nominate officials, in conjunction Branch President for regional and national championships and international exhibition games.

Approve officials for all Midget AAA and above minor provincial playoffs.

Attend national Referee in Chief meetings, as required.

Assist in designing workshops for above minor supervisors.

Assist in approving the district officiating seasonal plans.

Conduct investigations of officials and recommend discipline, as required, on behalf of the Board Chair.

Evaluate all Level 5 officials.

Recommend prospective Level 6 officials.

Recommend prospective BC Hockey development programs for officials to the Hockey Development Committee.

Design and implement the Provincial Level 4 and 5 seminars and the Hockey Canada Officials Program Instructor Seminar in conjunction with the staff resource person.

Promote the recruitment and retention of officials.

Supervise standards for the Hockey Canada Officiating Program (HCOP) evaluation program.

Evaluate the adherence to of BC Hockey officiating policies in the districts.

Ensure BC Hockey and Hockey Canada officiating policies and procedures are followed by officials.

Liaise with the National Sport Organization (NSO) in cooperation with the Staff Resource.

Assist in building / recommending the program budget.

Identify Subject Matter Specialists for the Officiating Committee.

Recommend Officiating Committee members.

Recommend Officiating Delivery group members in cooperation with the staff resource.

Maintain a strong working relation with the staff resource, Committee and Delivery Group members.

Such additional duties as may be delegated to the Referee in Chief by the BC Hockey Board from time to time.

i. Qualifications

Maintain a minimum Level 2 in the HCOP

Previous Officiating Committee Member experience would be an asset

Have an excellent knowledge of the rules and their application

Possess the respect of the top officials in the Branch

Possess good communication and administrative skills

A non-active official in the above minor program

Respect in Sport certification ii. Selection

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Member assigned to the Officiating Committee, who shall be Chairperson, a member of the Nominations Committee, a Officiating Committee Member selected by that Committee, and the Executive Director or staff designate.

c) Officiating Committee Members i. Job Description

Key Duties as per the Terms of Reference ii. Qualifications

Strong commitment to Officiating programs

Provide expertise in an area of foc us within the Officiating Program

Must have good communication, administration and communication skills

Commitment to the Key Duties as outlined in the Terms of Reference

Is expected to bring specific Subject Matter expertise to the committee

RIS certification

Criminal Record Check iii. Selection

Appointed by the BC Hockey Board on recommendation of a committee comprised of the Board Member assigned to the committee, who shall act as chair, the Branch Referee in Chief, a member of the Nominations Committee and the Executive Director or staff designate.

d) Minor Officiating Program Delivery Group i. Assignments

Responsible for the operation of the HCOP Program within their District

Participate in HCOP Instructor’s Seminar

Provide District Director(s) and Branch Referee in Chief with a list of approved officials for the Provincial Playoffs and Championships and assign BC Hockey Championship games

Recommend a list of capable officials for the Western Branch Championships to the Branch Referee in Chief

Recommend officials to Above Minor Officiating Coach for Major Midget League and above minor hockey

Approve list of officials for District tournaments within 30 days of tournament.

Recommend Level 3 upgrades and document on HCR

Recommend minor hockey officials for the Above Minor program

Nominate recipients for the HC Officiating Awards and a District official for BC Hockey "Official of the Year" and “Official of the Year - Development”

ii. Development

Develop, assist and support minor hockey Referees-in-Chief

Develop programs to assist in the development of minor hockey officials iii. Officiating Program of Excellence

Identify and develop pool of minor hockey officials for the BC Hockey OPOE program

Recommend officials for the BC Hockey OPOE program, camps, competitions, and schools to the Branch Referee in Chief.

Assign officials to High Performance Program District Camps if applicable

Recommend list of officials to Branch RIC for the Male U16 BC CUP, Male U17 BC CUP, Female U16 BC CUP, Female U18 BC CUP

iv. Communication

Maintain regular communication with the Branch Referee in Chief.

Submit a Monthly report if requested.

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Provide Minor Hockey Associations with a list of the registered officials in their Association/District within two weeks of completion of clinic

Attend District and MHA RIC meetings as required

Act as a liaison between District referees and BC Hockey

Maintain communication with the District Director(s) and the District President

Prepare a District Officiating Seasonal Plan by September 15 of the current season

Communicate with Above Minor Officiating Coordinator v. Discipline

Investigate officiating and/or minor hockey game concerns as requested by the BC Hockey Board, District Director(s) or Branch Referee in Chief

Provide a written report when requested

Authority to suspend minor hockey officials as per BC Hockey Policy up to a maximum thirty (30) days.

*Note reporting procedures under Section 3.05(2). vi. Expenses

Request approval of travel and expenses from the Executive Director prior to travel or expenditure date after consultation with Referee in Chief. (Expenses to be submitted electronically monthly to BC Hockey)

Report to the Staff Resource on financial matters. vii. Hockey Canada Officiating Program

Conduct clinics under the Master Course Conductor and BC Hockey officiating guidelines

Assist with and recommend list of Head and Assistant Instructors for HCOP clinics.

Clinics to be entered on the BC Hockey online registration console

Clinic dates are to be approved by the applicable Delivery Group Member viii. Risk Management

Adhere to the Officials/ Supervisors / Instructors Code of Ethics

Raise risk management awareness with officials ix. Rule Application / Interpretations

Circulate rule interpretations to officials within their District

Propose revisions of and amendments to BC Hockey and Hockey Canada playing rules

Ensure BC Hockey policies and directives are consistently applied in Minor Hockey. x. Supervision/Evaluation

Establish a District Evaluation / Supervision program for Minor Hockey Association Referees-in-Chief and officials

Supervise and coach minor hockey officials in District when required to ensure the maintenance of acceptable officiating standards or considering officials for upgrade to Level 3.

Administer evaluations of officials in District for the purpose of up-grading to Level 3

All evaluation forms to be entered online

Supervise officials at BC Hockey Championships in the district. If unable to attend the championship an experienced designate approved by the Referee in Chief must be in place

xi. Qualification

Experienced official who is certified minimum Level 2

Be knowledgeable about the rules and their application

Possess the respect of officials in their district

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Possess good administrative, communication, and instructional skills

Respect in Sport certification

Completed E-Learning Officiating Program xii. Selection

Appointed by the BC Hockey Board on recommendation of a committee comprised

of the Board Member assigned to the committee, who shall act as chair, the Referee

in Chief, and the Executive Director or staff designate. It is the responsibility of the Above Minor Officiating Program Chairs to recommend the delivery group members. Members are approved by the Chief Executive Officer. Submissions to the Chief Executive Officer may be required to complete the selection process.

iv. Guidelines

It is the responsibility of each Minor Delivery Group member to attend and represent the officials within the district at scheduled meetings

A Minor Delivery Group member unable to attend two consecutive meetings without cause will be removed and a new Minor Delivery Group member shall be approved by the process outlined above.

A designated alternate who assists the Minor Delivery Group member on a continuing basis could attend with prior permission of the Chair. The missing of two meetings by the designated Minor Delivery Group member would still apply.

Minor Delivery Group member should endeavor to attend District meetings as requested by the District.

Association Referee in Chief meetings shall be held in person or by teleconference within each District to ensure that adequate communication is maintained in relaying policies, procedures and evaluation program requirements.

e) Female Officiating Coordinator i. Assignments

Prepare seasonal Female Officiating plan

Provide the Staff Resource Branch Referee in Chief with a list of approved officials for the Provincial Female Playoffs and Championships within 30 days of events and assign BC Hockey Female Championship games

Attend and/or coordinate supervision of officials at the respective BC Hockey Championships. Experienced designate(s) are to be approved by the Referee in Chief

Recommend a list of capable officials for Hockey Canada inter-branch playoffs for minor hockey to the Branch Referee in Chief.

Recommend a pool of officials for the Female Midget AAA League and Senior Female Hockey to the Branch Referee in Chief

Recommend officials for Hockey Canada female officiating assignments to the Branch Referee in Chief as requested

Recommend Level 3 upgrades

Recommend recipients for the Hockey Canada Officiating Awards, BC Hockey "Official of the Year" and “Official of the Year - Development” awards

Attend Officiating Committee meetings as required to provide a report on and provide input on female officiating

ii. Development

Develop, assist and support minor hockey Referees-in-Chief

Develop programs to assist in the development of female minor hockey officials

Identify female minor hockey officials for the High Performance Program iii. BC Hockey OPOE Officials

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Identify a pool of female minor hockey officials for the BC Hockey OPOE program

Recommend officials for BC Hockey OPOE camps, competitions, and schools to the Branch Referee in Chief

Assign officials for the Female High Performance Program District Camps

Recommend supervisors for the BC Hockey Female OPOE Provincial Development camp, U16 BC Cup, BC Winter Games, U18 BC Cup as requested.

Recommend a list of officials to the Branch RIC for the BC Winter Games iv. Communication

Maintain regular communication with Branch Referee in Chief and staff resource.

Complete reports if requested

Act as a liaison between District referees and BC Hockey

Maintain regular communication with Officiating Minor Delivery Group Members to assist in identification and recruiting of female officials

Maintain communication with female officials province wide as required v. Discipline

Investigate female officiating and/or female hockey game concerns as requested by the Branch Referee in Chief

Provide a written report when requested

Suspend female minor hockey officials as per BC Hockey Policy for up to a maximum thirty (30) days.

vi. Supervision and Evaluation

Prepare a District Evaluation Plan

Conduct evaluations on officials for the purpose of up-grading to Level 3 if required and enter on HCR.

Enter all supervisions online within the HCR official development form database.

Supervise and coach female minor hockey officials as required to ensure maintenance of acceptable officiating standards

Establish a supervision program for female minor hockey officials vii. Expenses

Travel and expenses to be prior approved by the Executive Director after consultation with the Branch Referee In Chief (Expenses to be submitted monthly electronically)

viii. Recruitment

Actively recruit and assist Minor Hockey Referees in Chief in recruiting prospective female officials in districts

Consult Minor Delivery Group Member for names of prospective female officials ix. Risk Management


Raise risk management awareness with officials x. Rule Application / Interpretations

Circulate rule interpretations to female officials within each District

Propose revisions of and amendments to BC Hockey and Hockey Canada playing rules

Ensure BC Hockey policies and directives are consistently applied in female hockey xi. Qualifications

Experienced official who is certified minimum Level 2

Knowledgeable about the rules and their application

Possesses good administrative, communication, and instructional skills

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Appointed by the Board based on the recommendation of a committee composed of

the Board Member assigned to the Officiating Committee, who shall be Chairperson, the Referee in Chief, a member of the Nominating Committee and the Executive Director or staff designate. It is the responsibility of the Branch Referee in Chief to recommend the Female Officiating Coordinator. The Female Officiating Coordinator is approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

Possess the respect of female officials in the Branch

Respect in Sport certification xii. Selection

f) Officiating Minor Development Coordinator i. Assignments

Prepare seasonal minor development plan

Communicate with Branch Referee in Chief, District Officiating Coordinators and Minor Supervisors

Assist in ongoing development of Branch HCOP clinic materials and presentation

Assist in recommendation of HCOP clinic instructors

Represent BC Hockey Officiating program when required ii. Development

Leader of the Branch Minor Supervision Program

Supervise and evaluate officials as required

Recommend officials to the Above Minor Program

Recommend upgrade of officials to Branch RIC iii. BC Hockey OPOE Officials

Identify a pool of minor hockey officials for the BC Hockey OPOE program

Lead BC Hockey OPOE camps and BC Cup competition events

Assign officials or appoint appropriate assigners for High Performance Program District Camps

iv. Communication

Maintain regular communication with Branch Referee in Chief

Complete reports as requested

Act as Liaison between Referee Committee and District Officiating Coordinators

Maintain regular communication with Provincial Minor Supervisors v. Discipline

Investigate minor hockey officiating concerns as requested by the Branch Referee in Chief

Suspend minor hockey officials as per BC Hockey Policy up to a maximum thirty (30) days.

vi. Supervision and Evaluation

Assign supervisors as part of the Minor Supervision Program annual schedule

Participate in Minor Supervision Program as a supervisor

Enter all supervisions online within the HCR official development form data base vii. Expenses

Travel and expenses to be prior approved by the Executive Director after consultation with the Branch Referee In Chief (Expenses to be submitted monthly electronically)

viii. Recruitment

Promote the development opportunities within minor hockey to the District Officiating Coordinators

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Consult with District Officiating Coordinators and Minor Supervisors regarding High performance candidates.

ix. Risk Management


Raise risk management awareness with officials x. Rule Application / Interpretation

Propose revisions or amendments to BC Hockey and Hockey Canada playing rules

Ensure BC Hockey policies and directives are consistently applied at the minor level xi. Qualifications

Maintain a minimum HCOP Level 2

Qualified in Respect in Sport

Excellent knowledge of the HCOP Rules

Possess the respect of Branch officials

Possess good communication and organizational skills

Ability to travel when required xii. Selection

It is the responsibility of the Branch Referee in Chief to recommend the Minor Development Coordinator. The Minor Development Coordinator is approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

g) Recruitment and Retention Coordinator

The particulars of this position are currently being developed

h) Branch Above Minor Supervisor i. Communication/Assignments

Liaise and communicate with Branch Referee in Chief, Delivery Group members, Officiating Committee Members, Above Minor League Presidents, leagues and team officials as required

Communicate with the WHL Director of Officiating on a regular basis

Attend Junior and Above Minor hockey meetings as requested

Attend Officiating Committee meetings as required

Assist in coordination of and attend Upgrade Seminar, Above Minor Officiating Development and Supervisor Camps and Seminars

Meet with Above Minor Officiating Delivery Group members as required

Assist Branch Referee in Chief upon request.

Evaluate new officials requiring Level 5 eligibility requirements

Recommend a list of officials for the Western Canada Cup to the Branch RIC. ii. Supervision / Evaluation

Oversee officiating supervision in the Above Minor Leagues

Conduct Supervisor's Workshop(s) with Branch Referee in Chief

Administer a Provincial Evaluation Plan for Above Minor Officials

Assist in designing District Evaluation Plans

Ensure all above minor evaluations have been entered online.

Assist the Branch Referee in Chief with supervisions and evaluations of Level 5 officials and potential Level 6 officials as requested

Coordinate the Fitness Testing Program as per Hockey Canada protocols

Recommend officials for assignments in Above Minor leagues

Recommend upgrade of Levels 5 and 6 officials to the BC Hockey Referee in Chief

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iii. Discipline

Investigate situations involving Above Minor Officials as requested by the Branch Referee in Chief and provide a written report as requested

Suspend Above Minor officials up to a maximum thirty (30) days after consultation with the Branch Referee in Chief

iv. Qualifications

Maintain a minimum HCOP Level 2

Respect in Sport certification

Excellent knowledge of the HCOP Rules and interpretation of same

Possess the respect of the top officials in the branch

Possess good communication and organized skills

Ability to travel into various areas of the province when requested

A non-active official in the above minor program v. Selection

Appointed by the BC Hockey Board based on the recommendation of a Selection Committee composed of the Board Member assigned to the Officiating Committee, who shall be Chairperson, the Referee in Chief, a member of the Nominating Committee and the Executive Director or staff designate. It is the responsibility of the Branch Referee in Chief to recommend the Branch Above Minor Supervisor. The Branch Above Minor Supervisor is approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

i) Above Minor Program Delivery Group Members Above Minor Coordinators

i. Assignments

Compile a list of referees and linesmen for each category of Above Minor and Major Midget League hockey within the district in conjunction with the Above Minor Supervisors, provide copy to the Branch Above Minor Supervisor by December 1st

Enter evaluations on Hockey Canada officiating online site in a timely fashion, provide copies to BC Hockey and Branch Supervisor as requested

Assist in conducting Above Minor clinics in the District

Conduct a district evaluation/supervision clinic as requested. ii. Communication

Maintain regular communication with the Branch Above Minor Supervisor

Conduct a District Evaluation / Supervision Clinic as requested

Ensure BC Hockey policies and directives are consistently applied

Liaise with Assigner regarding assignment of officials

Liaise with Above Minor and Major Midget Leagues as requested

Report to Branch Above Minor Supervisor on Fitness Testing iii. Discipline

Report any discipline matters directly to Branch Above Minor Supervisor and Branch Referee in Chief

iv. Recruitment

In conjunction with Referee Committee Members, compile a list of prospect officials for above minor pool of officials

v. Risk Management

Raise risk management awareness with officials

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Appointed by the BC Hockey Board on recommendation of a committee comprised of the Board Member assigned to the committee, who shall act as chair, the Referee in Chief, and the Executive Director or staff designate. It is the responsibility of the Branch Above Minor Supervisor to recommend Above Minor Supervisorts. The

vi. Qualifications Currently certified at a minimum of level 2

Good knowledge of rules and their application

Ability to travel to carry out evaluations / supervision and/or coaching

A non-active official in the above minor program unless otherwise approved by the Branch Above Minor Supervisor and Branch Referee in Chief.

Respect in Sport certification vii. Selection

Appointed by the BC Hockey Board on recommendation of a committee comprised of the Board Member assigned to the committee, who shall act as chair, the Referee in Chief, and the Executive Director or staff designate. It is the responsibility of the Branch Above Minor Supervisor to recommend Above Minor Officiating Coordinators. The Above Minor Officiating Coordinators are approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

Above Minor Supervisors

i. Communication

Ensure all online above minor and Major Midget League evaluations are entered online in a timely fashion.

Maintain regular communication with their District Above Minor Officiating Coordinator and Branch Above Minor Supervisor

ii. Evaluation

Evaluate and grade all Major Midget League and above minor officials as assigned.

Monitor and develop consistency and standards of Major Midget League and Above Minor officials

Ensure BC Hockey policies and directives and Hockey Canada playing standards are consistently applied.

iii. Recruitment

Assist in evaluations at major tournaments and BC Hockey playoffs for identification and development of younger officials (as requested by Minor Delivery Group Member and/or Branch Referee in Chief)

iv. Risk Management

Raise risk management awareness with officials v. Supervision and Coaching

Supervise and/or coach officials assigned to Major Midget League and above minor hockey within the district as requested

Ensure BC Hockey policies and directives and Hockey Canada playing standards are consistently applied.

vi. Qualifications

Certified at a minimum of level 2

Good knowledge of rules and Hockey Canada procedures and their application

Ability to travel to carry out evaluations / supervision and/or coaching

A non-active official at the level of supervision vii. Selection

BC Hockey



Above Minor Supervisors are approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

Above Minor Assignors

i. Assignments

Assign officials for Above Minor League and playoff games leading to BC Hockey Championships

Maintain an up to date list of assignments in Major Midget League and Above Minor hockey as instructed

Compile list of Above Minor officials in the District ii. Communication

Maintain regular communication with Above Minor Officiating Coordinators and Branch Above Minor Supervisor

iii. Selection

Appointed by the BC Hockey Board on recommendation of a committee comprised of the Board Member assigned to the committee, who shall act as chair, the Referee in Chief, and the Executive Director or staff designate. It is the responsibility of the Branch Above Minor Supervisor and Above Minor Coordinator within a district to recommend Above Minor Assignor. The Above Minor Assignors are approved by the Chief Executive Officer. Submission to the Chief Executive Officer may be required to complete the selection process.

Preferably a non-active official at the level they are assigning

NOTE: This position may be combined with Above Minor Officiating Coordinator

BC Hockey Officiating Lead Instructor Term: 1 Year i. Communication

Supervise HCOP clinics and instruct officials at clinics

Communicate with the applicable Program Delivery Group member as required

Reports to the Branch Referee in Chief BC Hockey staff resource on financial matters

ii. Hockey Canada Officials Program

Attend HCOP Instructors clinic

Instruct the HCOP clinics as scheduled by the Minor Delivery Group Member

Complete clinic report forms and forward to the District Minor Delivery Group Member for approval

Submit HCOP exam results to the Minor Delivery Group Member and/or Branc h Referee in Chief the BC Hockey staff resource as required

Mark HCOP clinic attendee lists in a timely manner prior to submitting expenses

Record exam marks online for all Level II & III officials iii. Risk Management

Raise risk management awareness with officials at HCOP clinics iv. Rule Application / Interpretation

Provide direction on rule application and interpretation at the HCOP clinics v. Qualifications

Currently a minimum Level 2

Attended current season’s HCOP Instructor Seminar

Completed Hockey Canada