evised bid document dated 03.07 - gujarat state portal · 2013-07-03 · gujarat informatics...

$: EVISED BID DOCUMENT DATED 03.07 - Gujarat State Portal · 2013-07-03 · gujarat informatics limited block no.-1, 8th floor, udyog bhavan, sector-11, gandhinagar rfp no: gil\ssa\cal\cb\2013-14$
GUJARAT INFORMATICS LIMITED BLOCK NO.-1, 8TH FLOOR, UDYOG BHAVAN, SECTOR-11, GANDHINAGAR

RFP No: GIL\SSA\CAL\CB\2013-14 1

REVISED BID DOCUMENT DATED 03.07.2013

NAME OF WORK: SELECTION OF AGENCY TO SUPPORT THE SSA IN ASSESSMENT OF COMPUTER PROFICIENCY OF PRIMARY TEACHERS OF 14856 PRIMARY SCHOOLS ACROSS STATE OF GUJARAT.

RFP NO.: GIL\SSA\CAL\CB\2013-14 DATE: 13/06/2013

TO CLIENT: GUJARAT COUNCIL OF ELEMENTARY EDUCATION (G.C.E.E.), SSA MISSION, EDUCATION DEPARTMENT, GOVERNMENT OF GUJARAT. PRE BID MEETING TO BE HELD ON: 25/06/2013 AT 1500 HRS. LAST DATE OF BID SUBMISSION: 11/07/2013 UP TO 1700 HRS. EMD & BID PROCESSING FEES SUBMITTED AT: GUJARAT INFORMATICS LIMITED, BLOCK NO. 1, 8TH FLOOR, UDYOG BHAVAN, SECTOR-11, GANDHINAGAR-382010 UN-PRICE BID OPENING DATE, TIME & VENUE: DATE : 12/07/2013 AT 1500 HRS. VENUE : BLOCK NO. 1, 8TH FLOOR, UDYOG BHAVAN, SECTOR-11, GANDHINAGAR-382010, BIDDING AGENCY ADDRESS:

GUJARAT INFORMATICS LIMITED BLOCK NO. 1, 8TH FLOOR,

UDYOG BHAVAN, GANDHINAGAR-382010 PHONE :23256022 FAX: 23238925 Website: www.gil.gujarat.gov.in

NOTE: PLEASE ADDRESS ALL QUERIES AND CORRESPONDENCE TO

DGM (Tech) Gujarat Informatics Limited,

8th Floor, Block No.1, Sector-11, Udyog Bhavan, Gandhinagar-382010

Phone: 23259239,23256022 Fax : 23238925 E-mail: [email protected]



TABLE OF CONTENTS

1 INTRODUCTION FOR BIDS (IFB) ....................................................................................................3

2 SCOPE OF WORK .......................................................................................................................5

3 BIDING DETAILS ...................................................................................................................... 11

4 INSTRUCTIONS TO BIDDERS (ITB) ................................................................................................ 13

5 ELIGIBILITY CRITERIA ................................................................................................................ 21

6 TABLES .................................................................................................................................. 23

7 FINANCIAL BID SUBMISSION FORMAT .......................................................................................... 34

8 FINANCIAL BID FORMAT ........................................................................................................... 35



1 INTRODUCTION FOR BIDS (IFB) Instruction to the bidders for online bid submission:

The bids have been invited through e-tendering route i.e. the eligibility criteria and financial stages shall be submitted online on the website https://gil.nprocure.com.

Bidders who wish to participate in this bid will have to register on https://gil.nprocure.com. Further bidders who wish to participate in online bids will have to procure Digital Certificate as per Information Technology Act 2000 using which they can sign their electronic bids. Bidders can procure the same from (n) code solutions – a division of GNFC Ltd., or any other agency licensed by Controller of Certifying Authority, Govt. of India. Bidders who already have a valid Digital Certificate need not procure a new Digital Certificate.

The Clarifications must be submitted in writing at GIL on or before pre-bid meeting date. Thereafter the clarifications received from the bidders will not be entertained.

1.1 Introduction of Project Gujarat Council of Elementary Education (GCEE), SSA Mission, Education Department, Govt. of Gujarat (GoG) has implemented Computer Aided Learning in 14856 Primary Schools of Gujarat. In this project, selected agency/ies (SIs) has (a) provided computer hardware, operating system software & other application software and connected accessories in schools (b) provided man-power services including training of teachers in Primary schools in Gujarat.

During the CAL project, selected SIs have provided one full time School Co-ordinator (SC) well versed in Open source in each school for first nine(9) months (one year excluding the months of April, May and June) from the date of completion of installation & commissioning of hardware or completion of training of the school teachers or completion of deployment of Manpower whichever is later. It is expected that this school coordinator during the period of nine months would enable the teachers to independently use computers for teaching & CAL purpose and also sort out minor operational problem. As per the Agreement signed between GCEE, SSA, Gandhinagar and Selected Agencies, Education department will get the teachers ability to use computers, checked & verify either by its own machinery or third party. The verification will be done in the form of a written & practical test conducted by third party.

Now, GCEE, SSAM, Education Department, Govt. of Gujarat proposes to appoint the Agency who will support SSA to check computer skills acquired by subject teachers during the first nine months of the training in the Computer Aided Learning Project implemented in 14856 primary schools across the State.

GCEE, SSAM, Education Department, Govt. of Gujarat invite 3 stages Bids (Eligibility, Technical & commercial bid) for Selection of Agency who support SSA to check computer skills acquired by



subject teachers during the first nine months of the training in the Computer Aided Learning Project implemented in 14856 primary schools across the State. Interested and eligible bidders can upload the bids.

Technical and Commercial Bids are invited from the eligible parties, to participate in the electronic bidding process.

Interested and eligible Bidders are required to upload the eligibility related document in eligibility bid section, Technical related document in technical bid section & Commercial Bid in commercial bid section. The Bids should be accompanied by a bid security & bid processing fees (non-refundable) as specified in this Bid Document. The Eligibility, Technical & Commercial Bid must be uploaded to https://gil.nprocure.com & the Bid Security and bid processing fees must be delivered to the office of Gujarat Informatics Ltd on or before the last date and time of submission of the bid.

The eligibility section and the Bid Security & bid processing fees section will be opened on the specified date & time in presence of the Bidders or their authorized representative who choose to attend.



2 SCOPE OF WORK

2.1 OBJECTIVE

The core objective is To check computer skills acquired by subject teachers during the first nine months of the

training. To help SSA in (1) Designing framework (2) provide logistic support including hardware,

software & application required and required manpower to carry out assessment.

2.2 General As per the RFP no. GIL\GCPE\CAL\2010-11 dated 15.10.2010 for Implementation of Computer Aided Learning project, the agencies who have participated in the said bid are not eligible to participate in this bid. The selected Agency has to conduct assessment for approximately 74280 teachers of 14856 schools across the state of Gujarat. This assessment is being conducted to check computer skills acquired by subject teachers during the first nine months of the training. Capacity building (CB) of subject teacher is a key component to be delivered by the School coordinator. The assessment will check the computer literacy knowledge of subject teachers. Assessment will be theoretical as well as practical in nature. Following will be undertaken by the agency. Activity of Selected Agency:

To have better understanding of the Scope of Work the agency would need to Study the RFP for Implementation of Computer Aided Learning in Primary Schools of

State of Gujarat including supply of hardware, software, manpower services including teacher training and maintenance of the systems, RFP No. GIL\GCPE\CAL\2010-11 dated 15.10.2010.

Study the Agreement signed between the GCEE, SSA Mission and System Integrator (SI)/ Selected Bidder.

Collect database of trained teachers of all implemented schools to be assessed from GCEE, SSA Mission, Education Department (ED).

Collect approved training literature from GCEE, SSA, Education Department. Develop Software (Server-Client Application) for conducting computer based assessment at

the assessment site and this application must work on installed Ubuntu open source operating system in computer lab.

Develop database of questions for computer based assessment in co-ordination with GCEE, SSAM, Education Department.

Theory and practical exams should be in Gujarati medium only so agency has to develop database of questions in Gujarati.

Install the software at the assessment sites. Schedule the assessment of teachers in consultation with GCEE, SSA Mission, Education

Department.



Define Cluster (CRC) and set the assessment schedule as per infrastructure and candidates availability. It is envisaged that agency has to use the infrastructure available at school for assessment purpose. However if required, agency has to arrange computer hardware and other equipments required for assessment in consultation with SSA.

Agency will carry out site readiness of exam centre, check hardware & software and verify each exam centre up & running well before assessment date.

Agency will provide trained manpower to conduct assessment at each exam location

Manpower provided by agency to conduct exam should go to exam centre with identity card and approved letter obtained from SSA.

Agency will provide required stationary and consumables for conducting exam assessment.

Theory and practical exams should be from syllabus (Training Material) only and based on module taught by selected agency in Computer Aided Learning project.

Conduct computer based theoretical assessment Conduct computer based practical assessment Theory & practical assessment marks/ Results report should be generated from software

only and should not be prepared manually. Hard copy of result report should be taken after assessment which should have teacher’s

name, school name and obtained marks/results by teacher and also have to take teacher’s sign and examiner’s sign on the same.

Agency will have to conduct theoretical and practical assessment invariably in the presence of representative of SSA/Education Department.

To carry out fair and transparent assessment of teacher is the primary responsibility of the agency with a supervision of SSA/ED.

Submit assessment data of theory & practical test in CD with marks/ Results to GCEE, SSAM, Education Department after assessing. School wise/ Zone wise report should be submitted to SSA within three weeks of completion of assessment cycle.

Make Re-schedule assessment for absent and unsuccessful candidates. Agency should also take care to confirm the authenticity of the teachers/ candidates and

would be jointly responsible to check the same as per the verification system defined by GCEE, SSA Mission, Education Department.

A twofold assessment process can be defined wherein assessment can be conducted at each (a) district headquarter and at a (b) cluster level.

(a) Assessment at District Headquarter: Agency will establish suitable arrangement in

consultation with SSA for taking assessment of teacher ON ONGOING basis and ON DEMAND basis. This will help the SSA of taking re-assessment of teacher who were unsuccessful or absent during the drive carried out.

(b) Agency is expected to carry out drive for assessment of teacher across the state to cover maximum number of teacher. After first drive, agency is also expected to carry out second drive in CRC to cover remaining teacher, so that maximum number of teacher can be covered.

2.3 Initial Scope Outcomes



The test will determine if the teachers are: (1) Familiar with equipments and software including Operating Systems (Ubuntu 10.04 LTS) etc.;

basics of Computer Operation (2) Usage of common software application – word processor, presentation software, spreadsheet

etc. A teacher will be deemed as certified or passed if he/she secures 60% or more marks in the theory and practical combine assessment test. GCEE, SSA, Education Department will be responsible that the teachers are nominated for the training and undertake the certification process.

2.4 Time Schedule to complete the project

After intimation by SSA, Agency has to carry out the drive to cover the maximum number of teacher and agency has to put his best effort to complete the assessment within 2 months after getting the cluster wise data of trained teachers from SSA. Agency has to define some mechanism for remaining un-assessed or unsuccessful teachers. The schedule has to be decided in consultation with SSA on mutual agreement basis. It is the responsibility of agency to adhere to the schedule agreed upon. Agency has to setup one centre for this assessment in each cluster across the state. Following hardware are available in per school: 1. 6 nos. of Shared PCs (1no. of Host pc + 5nos. of Shared pcs) with “Ubuntu 10.04 LTS” 2. 5 Stand alone PCs with “Ubuntu 10.04 LTS” 3. 1 no of 80 col. Dot Matrix Printer

These all PCs are connected in peer to peer network. As per our estimation, one typical day agency may conduct exam as per the below. However successful bidder mutually decide schedule

in consultation with SSA. Session Time Exam Candidates Total Nos.

Morning 09.00 - 10.00 Theory 10

10 10.30 -11.30 Practical 10

Noon 12.00 - 1.00 Theory 10

10 1.30 - 2.30 Practical 10

Evening 3.00 - 4.00 Theory 10

10 4.30 - 5.30 Practical 10

Note: In one Computer Lab/ Examination center assessment for 30 Teachers (6 School * 5 Teachers) can be conducted on each working day.

2.5 Examination Pattern

Sr. Exam Type

Total Marks

Passing (60%) Time

(Minutes) 1 Theory 50 30 60 2 Practical 50 30 60 Total 100 60 120

Note: Theory and practical exams should be in Gujarati medium only.



2.6 Theory Examination Pattern

Sr. Types Of Question Nos. Of Questions Total Marks

1 MCQ with four Options 30 30

2 Fill in the Blanks with options. 07 14

3 True / False 06 06

Total 43 50

2.7 Practical Examination Pattern

Candidate has to appear any five questions out of seven and each question contains ten marks.

Module wise Marks:

Any 2 questions from Word Processor

For e.g. 1. Drafting Application / Notice 2. Mail Merge Application 3. Working with Tables

Any 2 questions from Spreadsheet

For e.g. 1. Maintain Attendance sheet /Salary Slip 2. Sorting and Filtering Data 3. School level Formulas and Calculations.

Any 1questions from Presentation

for e.g. 1. Make any small animated presentation. 2. Science Practical with Animation

Any 2 short questions from Operating System and Control Panel of five marks each

For e.g. 1. Copy data from one drive to another drive or folder, use of pen drive and CD.

Any 2 short questions from Basic Trouble Shooting and

File as well as Data Management of five marks each. For e.g. sound device connection , plug-in cable , application of printer & scanner etc.

2.8 Roles & Responsibility

GCEE, SSA Mission, Education Department’s roles and responsibility 1. To provide the List of teacher of all implemented schools to be assessed. Inform all the

teachers regarding exam.

2. To arrange teachers at exam center for assessment



3. To provide Space/ Lab or CRC/BRC location with computer hardware for Assessment as suitable to undertake computer based theoretical assessment and practical assessment including required software.

4. SSA will arrange to send one representative at each exam centre to authenticate the candidate and oversee the assessment process. Agency and representative of SSA will have to sign the assessment report and authentication report at the end of the assessment. Agency will also be jointly responsible to authenticate the candidate to be assessed.

2.9 Re-schedule assessment Selected Agency has to conduct Re-schedule assessment for absent and unsuccessful candidates. Re-assessment will be conducted as per modalities defined by SSA either on ongoing basis or with special drive to be conducted at CRC level depending upon the remaining teachers. Agency will be paid on per assessment of teacher. Those teachers, who are unsuccessful, are going to be re-assessed again and agency will be paid for each re-assessment.

2.10 District wise no. of schools having Computer Lab under Computer Aided Learning (CAL) Project.

Sr. No. District No. of Schools

1 Rajkot 570 2 Jamnagar 436 3 Amreli 662 4 Bhavnagar 973 5 Junagadh 1017 6 Porbandar 165 7 Sabar kantha 1289 8 Banas kantha 1214 9 Kutchchh 930

10 Gandhinagar 212 11 Dahod 463 12 Narmada 280 13 Surat 747 14 Bharuch 619 15 Panch mahal 1180 16 Anand 659 17 Vadodara 692 18 Ahmedabad 358 19 Surendranagar 773 20 Kheda 947 21 AMC 272 22 RMC 78 23 SMC 267 24 VMC 53

TOTAL 14,856



2.11 Manpower

Agency has to appoint minimum two persons well versed in Open Source for each exam centre, one for technical and one for management of assessment. This is minimum indicative resources and the selected agency may, based on actual requirements, increase the number of resources deployed to meet with the scope of work. Agency has to ensure and deploy the minimum indicated manpower at exam centre during

the assessment.



3 BIDING DETAILS

3.1 The summary of various activities with regard to this invitation of bids are listed in the table below:

1 BID REFERENCE GIL\SSA\CAL\CB\2013-14

2 Date of Pre-Bid Meeting 25\06\2013 on 1500 hours

3 Venue of Pre-Bid Meeting Gujarat Informatics Limited Block No. 1, 8th Floor, Udyog Bhavan, Gandhinagar-382010 Phone :23256022 Fax: 23238925 website: www.gil.gujarat.gov.in

4 Last date & Time for submission of Bids

11\07\2013 up to 1700 hours

5 Date & Time of opening of EMD & Eligibility stage

12\07\2013 at 1500 hour

6 Date & Time of opening of Technical & Commercial stage

Will be intimated to the qualified bidders at a later date.

7 Venue of opening of Technical & Commercial Bid/s

Gujarat Informatics Limited, Bloc k No. 1, 8th Floor, Udyog Bhavan, Gandhinagar-382010 Phone :23256022 Fax: 23238925 website: www.gil.gujarat.gov.in

8 GIL Contact Person DGM (Tech)

97 Bid Processing Fees (non-refundable)

Rs. 5,000/- (Rupees Five Thousand only)

10 Bid Security 1,80,000/- (Rupees one Lac eighty thousand only)

3.2 Bid Validity Bids shall remain valid for 120 days after the date of opening of commercial bid. A bid valid for a shorter period shall be rejected by GIL as non-responsive.



In exceptional circumstances, GIL may solicit the Bidder’s consent to an extension of the period of validity. A Bidder granting the request will not be required nor permitted to modify its bid.

3.3 Bid Evaluation Process The Evaluation Committee(s) constituted by GIL/ Government of Gujarat shall evaluate the bids submitted by the bidders for compliance. The Bid prepared by the Bidder shall be submitted in ‘Four Stages’ comprising the following components:

3.3.1 The First Stage envelope duly marked as “EMD & Bid processing fees” shall contain Bid Security(EMD) & Bid processing fees & shall be submitted physically to GIL office on or before the due date & time of bid submission. Bid Security of Rs. 1,80,000/- in the form of Demand Draft from any scheduled Bank in favour of Gujarat Informatics Ltd, payable at Ahmedabad/ Gandhinagar. Non-Refundable Bid processing Fee of Rs. 5,000/- in the form of Demand draft from any scheduled Bank in favour of Gujarat Informatics Ltd, payable at Ahmedabad/ Gandhinagar. The details of payment made towards bid processing fees and EMD details must be uploaded in the first stage. The bid documentation furnished by the bidder shall be examined prima facie, to ensure that the bid has been accompanied by relevant documents (cover letter, EMD, Bid processing fee, authorization/Power of Attorney in favour of bid signatory) to substantiate the compliance with the criteria as explained in this RFP.

3.3.2 The Second Stage will be Eligibility Criteria & all relevant details must be uploaded in this stage along with necessary documentary proof. All the agencies responding to this tender would need to meet the Eligibility Criteria as prescribed in Eligibility Criteria section of this RFP to get qualified for the next stage.

3.3.3 The Third Stage will be “Technical Bid” comprising of: All relevant details along with methodology and understanding of scope of work must be uploaded in this stage along with necessary document proof. Technical Proposals of those agencies qualifying the previous stage would be taken up for evaluation as per the technical bid evaluation criteria listed in technical evaluation section of this RFP.

3.3.4 The Fourth Stage shall contain the Commercial Bid and will include: The financial evaluation shall be done based on the details submitted by the bidder as per the financial bid section. Financial Proposals of all the agencies that qualify for pervious stages would be opened and taken up for evaluation as per final evaluation criteria listed in Financial bid section of this RFP.



4 INSTRUCTIONS TO BIDDERS (ITB)

4.1 Introduction 4.1.1 All bids must be accompanied by Bid security & bid processing fees as specified below

and submitted on or before the prescribed date, at place and time given in the RFP. Bids submitted without Bid security & bid processing fees will be summarily rejected.

4.1.2 Interested and eligible Bidders can download the bid document and further amendments if any freely available on http://www.gil.gujarat.gov.in and https://gil.nprocure.com and submit the same to https://gil.nprocure.com electronically on or before due date & time of the bid. Under no circumstances, physical bid will be accepted.

4.1.3 Pre-bid meeting will be held as mentioned in the bid. Bidders can seek clarifications on or before pre-bid meeting date to DGM (Tech), Gujarat Informatics Ltd., 8th floor, Block no. 1, Udyog Bhavan, Gandhinagar 382010. GIL will clarify and issue amendments if any to all the bidders in the pre-bid meeting. No further clarification what so ever will be entertained after the pre-bid meeting date.

4.1.4 Bidder is requested to submit the non-refundable bid processing fees as per mentioned in the RFP in the form of Demand draft in favour of Gujarat Informatics Ltd, payable at Ahmedabad/ Gandhinagar, Gujarat in the separate cover marked “Bid Processing Fees” at GIL office, Gandhinagar on or before due time of submission of bid. Without bid – processing fees will be rejected.

4.2 Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of its bid, and the Gujarat Informatics Ltd (GIL)/ Govt. of Gujarat, herein after referred to as “the Purchaser” will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

4.3 Bidders Instruction

The Bidder is expected to examine all instructions, forms, terms and specifications in the Bidding Documents. Failure to furnish all information required by the Bidding Documents or submission of a Bid not substantially responsive to the Bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its Bid.

4.4 Amendment of Bidding Documents 4.4.1 At any time prior to the deadline for submission of bids, GIL may, for any reason

whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the Bidding Documents by amendment.

4.4.2 The amendment will be notified on our websites http://www.gil.gujarat.gov.in & https://gil.nprocure.com

4.4.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their bid, GIL may, at its discretion, extend the deadline for the submission of bids.



4.5 Language of Bid The Bid prepared by the Bidder and all correspondence and documents relating to the bid exchanged by the Bidder and GIL, shall be written in the English language only.

4.6 Price Quote in Commercial Bid 4.6.1 Prices shall be indicated separately in the schedule as per the format. 4.6.2 Prices quoted by the Bidder shall be fixed during the bidder’s performance of the

contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

4.7 Upload Documents

The Bidder must upload all the documents listed under bid evolution process and all the sub-clauses thereof, along with the Bid form as per the RFP and Bid Security & bid processing fees as per bid in the eligibility & technical section in order to qualify for consideration in the opening of the commercial bid.

4.8 Clarification Before opening the commercial bid, GIL may ask further details/clarification if required. Failure to provide such details/clarification, GIL Tender Committee’s decision will be final. GIL/GoG reserves the right to inspect the premises of the bidder for evaluation their capability with reference to physical infrastructure available and other technical capabilities etc.

4.9 Bid Security (EMD) 4.9.1 Bid Security (EMD) & Bid processing fees shall be submitted physically to GIL office on

or before the due date & time of bid submission. 4.9.2 The Bid security is required to protect GIL/ GoG against risk of Bidder’s conduct, which

would warrant the forfeiture of security. 4.9.3 The Bid security shall be in Indian Rupees and shall be in the following form. A demand draft issued in favour of “Gujarat Informatics Ltd” payable at Gandhinagar/ Ahmedabad.

4.9.4 Any Bid not secured in accordance with Clause 4.9.1, 4.9.2 and 4.9.3 above will be rejected by GIL as non-responsive.

4.9.5 Unsuccessful bidder's bid security will be discharged/ returned as promptly as possible but not later than 15 days after the expiration of the period of bid validity OR upon the successful Bidder signing the Contract, and furnishing the Performance Bank Guarantee @ 10% of the total order value as prescribed by GIL, whichever is earlier.

4.9.6 The successful Bidder’s Bid security will be returned within 60 days after the bidder’s signing contract & submitting the performance security.

4.9.7 The Bid security may be forfeited:

If a Bidder withdraws his Bid during the period of Bid validity specified by the Bidder on the Bid Form; or



In case of a successful Bidder, if the Bidder fails (i) To sign the contract agreement; and (ii) To furnish performance security.

4.10 Deadline for Submission of Bids 4.10.1 Bids must be uploaded by bidders not later than the time and the date specified in the

Invitation for Bids. 4.10.2 GIL may, at its discretion, extend this deadline for submission of bids by amending the

Bid Documents in which case all rights and obligations of GIL and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

4.11 Late Bids This is electronic bidding & bidder may not be able to upload/submit the bid after due date & time.

4.12 Modification and Withdrawal of Bids

4.12.1 The Bidder may modify or withdraw its bid before the final submission of the bid. 4.12.2 No bid can be modified subsequent to the deadline for submission of bids. 4.12.3 No bid may be withdrawn in the interval between the deadline for submission of bids

and the expiration of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal of a bid during this interval may result in the Bidder’s forfeiture of its bid security, pursuant to ITB Clause 4.9.7

4.13 Opening of Bids by GIL 4.13.1 GIL will open the EMD & bid processing fees stage at first instance & the next eligibility

stage of those bidders, who have furnished EMD & bid processing fees on or before due date & time, will be opened, in the presence of Bidder or their authorized representatives who choose to attend, at schedule time in the bid at Conference Hall of:

Gujarat Informatics Ltd. Block No. 1, 8th Floor, Udyog Bhavan,

Sector-11, Gandhinagar-382010 The Bidders representatives who are present shall sign a register evidencing their

attendance. In the event of the specified date of Bid opening being declared a holiday for GIL, the Bids shall be opened at the appointed time and location on the next working day.

4.13.2 The date on which technical bid & commercial bid would be opened, will be intimated to the qualified bidders by GIL on the day of opening of first stage or on any subsequent days either through fax or through letter or e-mail from the Office of the Gujarat Informatics Ltd or any of his authorized official.

4.13.3 The Bidders Names, and the presence or absence of the requisite Bid security and such other details as GIL, at its discretion, may consider appropriate will be announced at the time of opening.



4.13.4 The Commercial Bid will be opened only for the Technically Qualified Bidder. The commercial bid of Bidders, who have not qualified in the eligibility & technical evaluation stage will not be opened under any circumstances.

4.13.5 Bids that are not opened at bid opening shall not be considered further for evaluation.

4.14 Clarification of Bids 4.14.1 The Clarifications must be submitted in writing at GIL on or before pre-bid meeting date by

the interested bidders. The clarifications received late from the bidders will not be entertained.

4.14.2 During evaluation of Bids, GIL may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response thereof shall be in writing and within the deadline. In the event of non-submission of any clarification within deadline, the committee will evaluate the bid based on the submitted information & GIL’s decision will be binding on the bidder.

4.15 Preliminary Examination 4.15.1 GIL will examine the Bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether all the documents have been properly signed, and whether the bids are generally in order.

4.15.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between words and figures, the amount in words will prevail and the bid shall stand corrected to that effect. If the supplier does not accept the correction of errors, its bid will be rejected. GIL may waive any minor infirmity or non-conformity or irregularity in a bid, which does not constitute a material deviation, provided such a waiver does not prejudice or affect the relative ranking of any bidder.

4.15.3 Prior to the detailed evaluation, GIL will access the substantial responsiveness of each bid to the Bidding Documents. For purposes of these Clauses, a substantially responsive bid is one, which conforms to all the terms and conditions of the Bidding Documents without material deviations. Deviations from or objections or reservations to critical provisions such as those concerning Performance Security, Warranty, Applicable Law and taxes and duties will be deemed to be a material deviation. GIL’s determination of the responsiveness of a Bid will be based on the contents of the bid itself without recourse to extrinsic evidence.

4.15.4 If a bid is not substantially responsive, it will be rejected by GIL and may not subsequently be made responsive by the Bidder by correction of the non-conformity or through clarifications. Clause 4.15.1 will not be applicable in case of a non-responsive bid.

4.16 Evaluation and Comparison of Bids

4.16.1 GIL will evaluate and compare the Bids, previously determined to be substantially responsive.

4.16.2 The Committee constituted by GIL will evaluate the substantially responsive Technical Bids in pursuant of the Eligibility Qualification Criteria listed & Technical bid. The



Committee, on their discretion, may inspect the premises of the bidder for evaluation their capability with reference to physical infrastructure available and other technical capabilities etc.

4.16.3 The Committee will evaluate the technical competency of the prospective Bidders and prepare a panel of Bidders, technically qualified to carry out the assignment of Agency. The assessment by the Committee constituted by GIL as to the Technical Competency of the bidder will be final and binding to all substantially responsive Bidders.

4.16.4 The commercial bids of the technically qualified bidders in the technical evaluation criteria as specified in RFP.

4.16.5 The Committee, constituted by GIL will open and evaluate the Commercial Bids of the eligible & technically qualified Bidder to decide on the lowest evaluated bid. The financially L1 will be decided from the lowest Grand Total and then called for further negotiations, if required.

4.16.6 The order may be split among a number of technically qualified bidders at the discretion of GIL/SSA/ED if they agree to work at L1 rate. The bidder with overall competitive quote will be given preference on the work & ordered quantity.

The notification of the award/LoI will be given to the lowest evaluated bidders.

4.17 Acceptance or Rejection of Bids 4.17.1 Gujarat Informatics Ltd/GoG reserves the right to accept or reject any bid and to

annul the bidding process and reject all bids at any time prior to award of contract, at its discretion without thereby incurring any liability or any obligation to inform the affected bidder or bidders of the grounds for the said action.

4.17.2 Any Bid with incomplete information and price bid submission in other section of the bid is liable for rejection.

4.17.3 For each category of pre qualification criteria, the documentary evidence is to be produced duly attested by the Bidder and uploaded. If the documentary proof is not uploaded for any/all criteria the Bid is liable for rejection.

4.17.4 If any information given by the bidder/contractor is found to be false/ fictitious, the bidder will be debarred for 3 years from participating in any other tenders of Govt. of Gujarat.

4.18 Award of Contract Subject to ITB clause 4.16, the GCEE, SSAM will award the contract to the successful Bidder whose bid has been determined to be substantially responsive, has been evaluated to be technically competent by the Committee, and has been determined to have the lowest, by the Committee; provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.



4.19 Notification of Award 4.19.1 Prior to the expiration of the period of bid validity, GIL/GoG will notify the

successful bidder in writing by registered letter or by fax that its bid has been accepted. The notification of award will constitute the formation of the Contract.

4.19.2 Upon the successful Bidder’s signing of contract and furnishing of performance security, GIL/ GoG will promptly notify each unsuccessful Bidder and will discharge its bid security.

4.20 Signing of Contract 4.20.1 At the time as the GoG notifies the successful bidder that its bid has been

accepted, the GoG will send the bidder the Contract Form, incorporating all agreement between the parties.

4.20.2 Within 15 (fifteen) days of receipt of the notification of award/LoI, the successful Bidder shall sign and date the Contract and return it to the GoG. Any incidental expenses of execution of agreement shall be borne by the successful Bidder(s). Hereafter the successful Bidder shall be referred to as “Contractor”.

4.21 Performance Security 4.21.1 The bidder will be required to furnish Performance Security amounting to 10% of

the contract value in accordance with the Conditions of Contract in the form of Bank Guarantee of all Nationalized Bank including public sector bank or Private Sector Banks or Commercial Bank or Regional Rural Banks of Gujarat or Co-Operative Bank of Gujarat as per the G.R. no. EMD-SD/102006/108/DMO Dated 30.03.2012 issued by Finance Department valid for 15 months drawn in favour of the GoG within 15 (Fifteen) days of receipt of the notification of award of contract. The Performance Security is to be furnished along with the contract agreement duly signed by the Contractor.

4.21.2 If the bidder fails to furnish the Performance Security in the format specified in the RFP within 15 (fifteen) days and sign the contract agreement from the date of receipt of the notification of award/LoI, the Bid security furnished by such bidder will be forfeited.

4.21.3 The performance security furnished by the successful Bidder in respect of his/her bid will be returned to him/her at the end of the contract period subject to the satisfactory performance of the contractual obligations.

4.21.4 If the successful Bidder after signing the contract agreement fails to perform any contractual obligation, the Performance Security furnished by the bidder will be forfeited.

4.22 Failure of the successful bidder Failure of the successful bidder to comply with the requirement of Clause 4.20.2 and 4.21.1 shall constitute grounds for the annulment of the award and forfeiture of the Bid security, in



which event GIL/GoG may make the award to the next lowest evaluated bidder or call for new bids.

4.23 The Bidder shall not assign or make over the contract, the benefit or burden thereof to any other

person or persons or body corporate. No under letting or subletting to any persons or body corporate for the execution of the contract or any other part thereof is permitted.

4.24 Third Party Claims

The agency shall indemnify GoG against all third-party claims of infringement of patent, trademark or industrial design rights arising from use of the Goods or any part thereof in reference to this project in India.

4.25 Payment Terms The payment to the selected Agency shall be processed after completion of assessment and submission of Result of teachers and fulfillment of other contractual obligations.

4.26 Taxes Prices shall be inclusive of Excise Duties. The prices shall strictly be submitted in the given format. Quoted prices shall be inclusive of all taxes except ST/ VAT as applicable shall be mentioned separately in the respective columns.

4.27 Penalty

The time schedule to complete the project has to be decided in consultation with SSA on mutual agreement. If agency fails to adhere to the mutually decided schedule, per day penalty will be levied. In the event of delay due to agency’s default, Rs. 10,000 per delayed day will be levied from payment to penalize the agencies at optimum level and to discourage delayed practice. The maximum penalty for delay will not exceed 10% of the project cost. If bidder is continuously delays agreed time schedule, say six times during the contract period, the contract may be terminated at the discretion of the agency.

GCEE, SSAM, Education Department reserves the right to review and evaluate the empanelled Agency. If any Agency’s performance is found unsatisfactory, GCEE, SSAM, Education Department may terminate its agreement.

4.28 Force Majeure

4.28.1 The successful Bidder shall not be liable for forfeiture of its Performance bank guarantee, Liquidated Damages, or termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

4.28.2 For purposes of this clause, “Force Majeure” means an event beyond the control of the Bidder and not involving the successful Bidder fault or negligence, and not foreseeable. Such events may include, but are not restricted to, acts of the GoG in its sovereign



capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

4.28.3 If a Force Majeure situation arises, the successful bidder shall promptly notify the authorized representative of GoG in writing of such condition and the cause thereof. Unless otherwise directed by the authorized representative of GoG in writing, the successful bidder shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.

4.29 GCEE, SSAM, Education Department will give the award work for 1 year and Department reserves the right to prematurely terminate the contract by giving 3 months advance notice to the successful bidder.

4.30 GIL/GoG’s Right to vary Scope of Contract at the time of Award

GIL/GoG may at any time, by a written order given to the Bidder, make changes to the

scope of the Contract as specified. If any such change causes an increase or decrease in the cost of or the time required for the

Bidder’s performance of any part of the work under the Contract, whether changed or not changed by the order, an equitable adjustment shall be made in the Contract Value or time schedule, or both, and the Contract shall accordingly be amended.



5 ELIGIBILITY CRITERIA Sr. No.

Eligibility Criteria Reference Details

1 The bidder should have a total sum of turnover of Rs. 3 Crore (Minimum) in the last three financial years.

a) Please attach the Copies of Audited annual report of the last three financial years 2010-11, 2011-12, 2012-13.

b) Please attach the Copy of Certificate from Statutory auditor or from CA

confirming the turnovers for last three financial years for annual turnover as per

the formats defined in this RFP.

2

Bidder should have 1 Regional Office and at least 4 exam centre in Gujarat either their own or of franchisee/Distribution partner. This exam centre must be in

existence since June 2012.

a) Please attach the copy of any two of the following: Property tax bill/ Electricity Bill/ Telephone Bill/ VAT/ CST Registration/Lease agreement

b) Please attach the documentary evidence for existence of franchisee /Distribution partner of current as well as of June 2012.

3

Bidder should have experience of Computer training or experience of conducting

assessment of knowledge gained after training of computer with minimum 3000 nos.

of teachers/students/users in last 5 years

Bidder should submit the work order(s) along with client(s) certificate.

4

The responding firm must have at least 25 fulltime technically qualified personnel on its rolls in the area of Information Technology related project including IT infrastructure, IT

securities etc. as on March 31, 2013

Please attach certificate from Head (HR) or company secretary for number of

technically qualified Professionals employed by the Company

and appropriate Supporting undertakings.

5

The bidder should be a company registered under the Indian Companies Act 1956 or a partnership firm or a proprietary firm and should have been in operation for the last

three years.

Please attach certificate of Incorporation & relevant supporting documents

6 The bidder should be individual

organization. Consortium shall not be allowed.

Submit Undertaking for the same

7 The bidder shall not be under a declaration

of ineligibility for corrupt or fraudulent Please attach a self certified letter by the

designated official of the bidder



practices

8

Any SI/ vendor including consortium partner and OEM of the products who have

participated in RFP no. GIL\GCPE\CAL\2010-11 dated

15.10.2010 will not be qualified to participate in this bid.

-



6 TABLES

6.1 TABLE – 1: BID FORM

(On Non judicial Stamp paper of Rs. 100 duly attested by the First class Magistrate/Notary Public) To The -------------------------------------, --------------------------------------------- Sir/Madam, Having examined the Bidding Documents including Bid No.: ----------------------------- the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide Agency To Support the SSA in Assessment Of Computer Proficiency Of Primary Teachers Of 14856 Primary Schools Across State Of Gujarat (In conformity with the said bidding Documents as per the price bid). We undertake, if our bid is accepted, to provide Agency, in accordance with the terms and conditions in the bidding document. If our bid is accepted we will obtain the guarantee of a bank for a sum equivalent to 10% of the Contract value, in the form prescribed by the purchaser. We agree to abide by this bid for a period of 120 days after the date fixed for opening of Price Bid section under the Instruction to Bidders and shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We understand that in competing for (and if the award is made to us, in executing the above contract), we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988. We understand that you are not bound to accept the lowest or any bid you may receive. We have not been black listed or debarred from doing business by Govt. Department/PSU in Gujarat last three years. We have not imposed any condition in conflict with the tender condition if it is found it should be treated as withdrawn. We have not been convicted for any criminal cases(s) by any Govt. Department/PSU in Gujarat regarding any supply and contracts with our firm/company.



We have not breached/violated any contractual conditions so far to any Govt. Department/PSU in Gujarat in last three years. In case any of the above statements made by us are found to be false or incorrect, you have right to reject our bid at any stage including forfeiture of our EMD/ PBG/cancel the award of contract

Dated this _________ day of____________2013 Signature: ______________________________ (in the Capacity of) :______________________ Duly authorized to sign bid for and on behalf of _______________________________________ Note: This form should be signed by authorized signatory of bidder.



6.2 TABLE-2: PERFORMANCE SECURITY FORM

To ------------------------------ -------------------------------------------- --------------------------------------------- Sir/Madam, WHEREAS…………………………………………. (Name of the Contractor) hereinafter called “the Contractor” has undertaken, in pursuance of Contract No………… dated………..2013 to Provide Agency To Support the SSA in Assessment Of Computer Proficiency Of Primary Teachers Of 14856 Primary Schools Across State Of Gujarat, hereinafter called “the Contract”. AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee by a Nationalized Bank for the sum specified therein as security for compliance with the Contractors performance obligations in accordance with the Contractor. AND WHEREAS we have agreed to give the Contractor a Guarantee: THEREFORE WE hereby affirm that we are Guarantor and responsible to you, on behalf of the Contractor, up to a total of …………………………………………………. (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Contractor to be default under the Contract and without cavil or argument, any sum or sums within the limit of………………………….. (Amount of Guarantee) as aforesaid, without your needing to prove or show grounds or reasons for your demand for the sum specified therein. This guarantee is valid until the……………….. day of…………………..2013. Signature and Seal of Guarantors ……………………………………………………………. ……………………………………………………………. ……………………………………………………………. ……………………………………………………………. Date………………………. Address…………………………………………………. ……………………………………………………………. …………………………………………………………….



6.3 TABLE-3: UNDERTAKING (A) To DGM (Tech) ----------------------------------------------- ----------------------------------------------- Sir/Madam, We M/s………………………………………. (Name of the bidder) hereinafter called “the Contractor” do hereby affirm and undertake to abide by all the terms, conditions and specifications given in the bidding document while performing the contractual obligations relating to provide Agency To Support the SSA in Assessment Of Computer Proficiency Of Primary Teachers Of 14856 Primary Schools Across State Of Gujarat.

Yours faithfully Signature & Seal of the Bidder

Place: Date:

Note: This form should be signed by authorized signatory of bidder.



6.4 TABLE-4: BID PROCESSING FEES & EARNEST MONEY DEPOSIT DETAILS Sr. No.

Item Amount (In Rs.) Name & branch

of the bank Demand Draft

No./Date

1 Bid Processing Fees

2 Earnest Money Deposit

(E.M.D.)

6.5 TABLE-5: DETAILS OF THE TURN-OVER OF BIDDER

Note:

1. Please fill this form and submit the audited Annual Accounts for the last three financial years.

Financial Year Annual Turnover

(Rs. In Crores) Turnover from IT Audit

(Rs. In Crores)

Audited Accounts submitted? (Yes/No)

2010-2011

2011-2012

2012-2013

TOTAL

Certificate from the Statutory Auditor or from the CA

This is to certify that.................... (Name of the Bidder) has received the payments shown above against the respective years on account of professional fees. Name of the audit firm: Seal of the audit firm: Date:

(Signature, name and designation of the authorized signatory)



6.6 TABLE-6: DETAILS OF RESPONDING FIRM 1. Name of Company or Firm:

2. Legal status (e.g. incorporated private company, partnership etc.):

3. Country of incorporation:

4. Registered address:

5. Year of Incorporation:

6. Year of commencement of business:

7. Principal place of business:

8. Brief description of the Company including details of its main lines of business:

9. Name, designation, address and phone numbers of authorized signatory of the Bidder:

Name: Designation: Company: Address: Phone No.: Fax No. : E-mail address:

6.7 Table-7: Regional Office

Sr. No.

Address Contact Person Contact

nos.

Type of supporting documents attached

1

2

Note: You may mention more than one office (if applicable) by adding multiple rows which may be added by “NUMBER OF ROWS TO ADD”.



6.8 Table-8: Exam Centers in Gujarat

Sr. No.

Address Contact Person Contact

nos.


1

2

3

4

5

Note: You have to mention minimum 4 exam centers as per eligibility criterion. If you like to add more exam centers (if applicable) by adding multiple rows which may be added by “NUMBER OF ROWS TO ADD”.



6.9 Table-9: DETAILS OF EXPERIENCE OF RESPONDING FIRM [Using the format below, the responding firm should provide information on the similar assignments as required for pre-qualification criteria/technical evaluation criteria]

Sr. No Item Details General Information

1 Customer Name

2 Name of the contact person and contact details for the client of the assignment

Projects/Assignment Details 3 Project Title 4 Start Date/End Date 5 Current Status (work in progress, completed) 6 Number of staff deployed on the assignment

7 Skill set and experience of the staff deployed on the assignment

Size of the project 8 Order Value of the project (in Rs. Lakhs)

Narrative description of project: (Highlight the components / services involved in the project which are of similar nature to the project for which this RFP is floated.

Description of actual services provided by your staff within the project and their relevance to the envisaged components / services involved in the project for which this RFP is floated.

Description of the key areas where significant contributions are made for the success of the project.



6.10 Table-10: Details of experience of Computer training or experience of conducting assessment of

knowledge gained after training of computer with minimum 3000 nos. of teachers/students/users in last 5 years.

Sr. No.

Name of the Organization

Contact Person

Contact no.

& Address

Date/Period of implementation

No. of assessment of teachers/students/users


1

2

3

6.11 Table-11: Details of the Technical staff employed with the Organization:

Sr. No. Specialty / Skill-set No. of People PF No./Employee

code no. etc

Average length of service with the Organization

1

2

3

4

5



TECHNICAL BIDS The technical proposals of only those bidders, who qualify in the evaluation of the pre-qualification proposals, shall be opened. The Technical Bid will be examined by the evaluation committee on the basis of responsiveness to the scope of work, applying the broad evaluation criteria and points system specified below. The Technical Evaluation Committee, at its sole discretion, would evolve a further benchmark scoring pattern within the allocated marks for each line item indicated in the table below. Technical Evaluation Criteria Table

Criteria Score

A Overall experience/Organization Strength 15

Financial Capacity: Average turnover of the agency in the last three financial years

Rs. 3 Cr. to 6 Cr. = 2.5 Marks

Rs. 6 Cr. and above = 5 Marks

5

Similar Project Experience: Bidder should have experience of Computer training or experience of conducting assessment of knowledge gained after training of computer with minimum 3000 nos. of teachers/students/users in last 5 years

Executed 1 nos. of project to 2 nos. of project = 2.5 Marks

Executed 3 nos. of project and above = 5 Marks

5

Existing Staff Strength: The quality staff details with no. of skilled & experience employee will be evaluated & relative marking will be done as per below:

Existing staff 25 nos. to 50 nos. = 2.5 Marks

Existing staff 50 nos. and above = 5 Marks

5

B Approach and Methodology (Committee will give the marks as per the presentation)

10

1 Understanding of Scope 5

2 Detailed Approach and Methodology 5

TOTAL SCORE 25

An agency, whose Cumulative Maximum Score is more than 15 will automatically qualify for the panel of Technically Qualified agency. However, the bidder will have to qualify as per the other qualification criteria specified in the bid & other technical details.



Only agency meeting the minimum eligibility criteria as mentioned before in the eligibility criteria will be evaluated as per above. Other bids will be summarily rejected. The technically qualified agency alone will be informed of the date of opening of the Financial Bid. The Financial Bids of technically qualified agencies alone will be opened and evaluated. The decision of GIL/ GCEE, SSA Mission, will be final in this regard. The final selection of the successful agency from the technically qualified bidders will be done by considering lowest price quoted in price bid.



7 FINANCIAL BID SUBMISSION FORMAT To DGM (Tech) Gujarat Informatics Ltd Block-1, 8th floor Sector-11, Udyog Bhavan Gandhinagar Sir/Madam, Having examined the tender documents including addenda number_____________ and dated_________ the receipt of which duly acknowledged. We the undersigned, offer to quote the rates towards Selection Of Agency To Support the SSA in Assessment Of Computer Proficiency Of Primary Teachers Of 14856 Primary Schools Across State Of Gujarat. Rates quoted by the Bidder:

As per Financial Bid format

CONDITIONS:

i. We undertake, if your Tender is accepted Agency To Support the SSA in Assessment Of Computer Proficiency Of Primary Teachers Of 14856 Primary Schools Across State Of Gujarat in accordance with the terms and conditions in Tender document.

ii. If our Tender is accepted we will obtain the Guarantee or Demand Draft from a Nationalized Bank for a sum of equivalent to_________ percent of the total cost of the packages entrusted to us.

iii. We agree to abide by this Tender for a period of 120 days after the date fixed for opening of Price bid and shall remain binding upon us and may be accepted at any time before the expiry of that period.

iv. Until a formal contract is prepared and executed, this tender, together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us.

v. We understand that in competing for an if the award is made to us, in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of corruption act 1988”.

vi. We understand that you are not bound to accept a lowest offer that you may receive.

Tender Validity The Tender is valid for a period of 120 days from the date of opening of commercial bid (forth envelope) of this of Tender.

Dated this________day of__________2013

Signature (Name and address of the Bidder with Seal)

(In the capacity of___________ duly authorized to sign the Tender for and on behalf of)

Note: This form should be signed by authorized signatory of bidder.



8 FINANCIAL BID FORMAT The Commercial bids of those bidders who qualify the technical evaluation will only be opened. All other Commercial bids will be returned un-opened.

The GoG reserves rights not to consider the financial proposal of an agency which, through a process of due diligence at GoG is found to be an outlier.

Following table shall be used submission of financial bid from the bidders:

Sr. No.

Description Number of

teachers to be assessed

Unit Charges (In Rs) without taxes/ Service charge

Total Value (In Rs) without taxes/ Service charge

Rate of Tax/

Service Charge if

any

A B C D E=(C*D) F

1 Per Assessment Cost 74,280

Grand Total

Note: i. The no. of teachers is indicative. The no. of teachers may get change depend upon the

purchaser’s requirement. ii. Grand Total will be calculated on without tax value. iii. L1 will be decided from the lowest Grand Total.