everyone sees everything
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Everyone Sees Everything. e -Procurement in Georgia Tbilisi 2013 By David Marghania, CSPA. Why we reformed procurement system? . Side effects of paper tenders in Georgia. Lack of transparency. Non-reliable data. Failing procurement system. Restricted competition. - PowerPoint PPT PresentationTRANSCRIPT
Everyone Sees Everything
e-Procurement in GeorgiaTbilisi 2013
By David Marghania, CSPA
Why we reformed procurement system?
High risk of corruption
Lack of transparency
Non-reliable data
Restricted competition
Geographical inequality
High compliance costs
Failing procuremen
t system
Side effects of paper tenders in Georgia
Georgian Electronic Government Procurement System - Ge-GP
100% e-tenders - since December 1, 2010
Developed in-house…in one year
More than 4 billion GEL went through Ge-GP
More than 510 million GEL public funds savings
More than 19 000 registered users
Some features of Ge-GP
• No local preference/ No local presence/ more than 200 foreign bidders/ contracts won more than 60 Non discrimination
• Deadlines / Thresholds / Homogeneity / Abnormally low price / Documents Smart system preventing mistakes / warning
• Topics of interest / News / Updates / Legal and procedural amendments / Questions &Answers/ more than 15 million messages sent Internal/SMS messaging system
• E-submission of complaint/ Free of charge / Standstill Period/ Very fast -10 days / Civil society equally involved in decision making
Fast and transparent dispute resolution
• No administrative documents in advance / No physical visits / Electronic bid bondsMinimum administrative barriers
Some facts about Ge-GP
• Two basic procurement methods – direct contracts and open tenders• Estimated value of contract is disclosed• Evaluation criteria is disclosed – criteria is objective and quantifiable• Risk based bid rigging methodology• Debarment system – black list – one year prohibition• Data is centralized – not the procurement/ decentralized 4186 CAs• Business Intelligence – online real-time reports; TI+CSPA
Tendermonitor.ge
It is possible to track every transaction, every procuring officer, every supplier, to produce indicators, look for behavioral patterns, integrate
with other systems, etc…
Everyone sees everything
Annual Procurement
PlanTender Notice Tender
Documentation
Tender Proposal/Bids
Minutes of evaluation Committee
All related documents and
correspondence
All data on disputes, including
application and decision
Contracts and amendments
Payments under the contracts
eDRB module
eDRB module
• Dispute Resolution Board was created on 10th of December, 2010• Equal representation of public and state representatives in decision making• Everyone can “freeze” a tender with just a single click of a button.
Submission of appeal takes less than two minutes • An appealed tender will be “frozen” for a period of 10 business days. During
this period the eDRB will review the appeal and the results will be published in the Ge-GP
Number of appeals filed with the eDRB
Statuses of appeals, filed with the eDRB
Basic logic of Ge-GP
• Any interested person, including suppliers, CSOs, journalists, law enforcement bodies, etc. can see anything, related to public procurement in a real time regimeEveryone sees everything
• Any registered Ge-GP user can question any tender using Q&A module. CA tender commission is obliged to answer Everyone can question the tender
• Any registered Ge-GP user can appeal any decision of CA tender commission and “freeze” any ongoing tender. No more than two minutes to fill the appeal formEveryone can freeze a tender
• Civil society equally involved in decision making as everyone can elect the eDRB member Everyone can participate in
dispute resolution
• If CSOs will be active public oversight will prevail over the state oversight. Public oversight over PP is encouraged
User demographics overview by locations
Country/Territory Visits Pages/Visits Avg. Visit Duration % New Visits1 Georgia 1,766,092 2.85 0:05:27 10.11%2 Turkey 2,728 2.87 0:03:48 47.03%3 Ukraine 2,103 3.5 0:04:05 27.39%4 United States 1,878 2.02 0:02:47 39.24%5 Russia 1,268 3.85 0:03:07 54.81%6 Germany 1,262 2.57 0:03:15 38.35%7 Armenia 888 2.94 0:04:04 32.66%8 India 806 2.82 0:03:51 61.79%9 United Arab Emirates 799 5.41 0:07:30 9.14%
10 United Kingdom 525 2.38 0:02:52 43.81%11 China 501 3.34 0:05:20 32.34%12 France 486 2.51 0:29:14 25.31%13 Switzerland 449 1.91 0:02:12 36.53%14 Spain 449 2.51 0:03:14 25.61%15 Italy 429 2.29 0:03:10 51.52%
Ge-GP challenges and problems
• Lack of competences of all stakeholders (Passive and Active incompetence)• Non-active CSOs • Absence of standardized description of goods and
services, checklists, toolkits, etc.• What is high quality? No agreed vision, Subjective
perception • Integrity issues – contract management module
launched in June 2013
R e m e m b e r!
High quality
CheapFast
Expensive
Low quality
Long time
Utopia
.
Thank you for your attention!28 Pekini Ave., Tbilisi 0160, Georgia e-mail: [email protected]
, მოიძებნება ახალი გზები რითაც სახელმწიფო შესყიდვების ელექტრონულ სისტემაში მოხდება
ფასისა და ხარისხის კრიტერიუმების დაბალანსება და .სისტემის ანალიტიკური მოდულის გაუმჯობესება
გამჭვირვალობის უზრუნველყოფა და კორუფციული რისკების შემცირება საჯარო დაფინანსებისა და
სახელმწიფო შესყიდვების სფეროში
e-Plan module
e-Plan module
CPV Codes
Tender notice
Tender documentation
Bids - price
Bids – technical proposal
Contract
Payments
direct Contract Management Reports – CMR
eDRB module
eDRB appeal form