events guide - city of kingston...events guide organising an event in the city of kingston a major...

Events Guide

Organising an event in the City of Kingston

EVENTS GUIDE Organising an event in the City of Kingston

City of Kingston Municipal Offices 1230 Nepean Highway Cheltenham VIC 3192 PO Box 1000 Mentone VIC 3194 Ph: 1300 653 356 TTY: 9581 4506 Fax: 9581 4500 Email: [email protected] Disclaimer This publication is produced by Kingston City Council and is intended for information and communication purposes only. Although the publication may be of assistance to you Kingston City Council and its staff make no representation as to the completeness, accuracy or suitability for any purpose of the information contained in this publication. It and its staff do not accept any responsibility, and indeed expressly disclaim any liability, for any loss or damage, whether direct or consequential, suffered by any person as the result of or arising from reliance on any information contained in the publication. Alternative Formats This guide is available in large print and alternative formats on request.

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Contents 1. Introduction______________________________________________________________________________ 5 2. City of Kingston Event Notification Process _________________________________________________ 5 3. Accessible Events ________________________________________________________________________ 5 4. Alcohol and Liquor Licensing ______________________________________________________________ 6 5. Amusement Rides and Inflatable Jumping Castles__________________________________________ 7 6. BBQs and Picnics _________________________________________________________________________ 8 7. Busking and Street Performers _____________________________________________________________ 8 8. Camping ________________________________________________________________________________ 8 9. Circuses _________________________________________________________________________________ 8 10. Community Buses ________________________________________________________________________ 8 11. Community Halls _________________________________________________________________________ 8 12. Contractors ______________________________________________________________________________ 9 13. Copyright and Licensing __________________________________________________________________ 9 14. Councillors and Mayor____________________________________________________________________ 9 15. Cultural Diversity_________________________________________________________________________ 10 16. Dogs ___________________________________________________________________________________ 10 17. Duty of Care ____________________________________________________________________________ 10 18. Electricity and Electrical Safety ___________________________________________________________ 10 19. Emergency Service Organisations ________________________________________________________ 11 20. Emergency Plans ________________________________________________________________________ 11 21. Fetes ___________________________________________________________________________________ 12 22. Filming and Photography ________________________________________________________________ 12 23. Fire Safety_______________________________________________________________________________ 12 24. Fireworks and Pyrotechnics ______________________________________________________________ 13 25. First Aid and Medical ____________________________________________________________________ 13 26. Food Safety _____________________________________________________________________________ 13 27. Footpath Trading ________________________________________________________________________ 14 28. Fundraising______________________________________________________________________________ 14 29. Gas and Gas Cylinders __________________________________________________________________ 14 30. Grants __________________________________________________________________________________ 15 31. Indigenous Acknowlegdements __________________________________________________________ 16 32. Insurance _______________________________________________________________________________ 16 33. Lighting _________________________________________________________________________________ 16 34. Markets _________________________________________________________________________________ 16 35. Marketing and Promotion ________________________________________________________________ 17 36. Noise ___________________________________________________________________________________ 17 37. Notification _____________________________________________________________________________ 17 38. Parades ________________________________________________________________________________ 18 39. Parking _________________________________________________________________________________ 18 40. Parks and Reserves ______________________________________________________________________ 19 41. Place of Public Entertainment Permits_____________________________________________________ 19 42. Public Transport _________________________________________________________________________ 19 43. Races and Competitions_________________________________________________________________ 20 44. Raves and Dance Parties ________________________________________________________________ 20 45. Risk and Safety Management Plans_______________________________________________________ 21 46. Security _________________________________________________________________________________ 22 47. Sponsorship _____________________________________________________________________________ 22 48. Street Parties ____________________________________________________________________________ 23 49. Sun Safety ______________________________________________________________________________ 23 50. Sustainability ____________________________________________________________________________ 23 51. Temporary Structures ____________________________________________________________________ 23


52. Traffic and Transport Management _______________________________________________________ 24 53. Toilets___________________________________________________________________________________ 25 54. Volunteers ______________________________________________________________________________ 25 55. Waste Management ____________________________________________________________________ 25 56. Water __________________________________________________________________________________ 26 57. Weddings_______________________________________________________________________________ 27 58. Youth Events ____________________________________________________________________________ 27 59. Appendix A: City of Kingston Contact List _________________________________________________ 29 60. Appendix B: Useful Contacts _____________________________________________________________ 31 61. Appendix C: Which Event Notification Form Should I Use? __________________________________ 41 62. Appendix D: Parks and Reserves__________________________________________________________ 42 63. Appendix E: Halls for Hire_________________________________________________________________ 46 64. Appendix F: Community Noticeboard Locations __________________________________________ 48 65. Appendix G: Roads Managed by VicRoads_______________________________________________ 49 66. Appendix H: Best Practice Reference Documents _________________________________________ 50


1. Introduction The City of Kingston Events Guide contains useful information for event organisers and provides information on the requirements of the City of Kingston and other relevant authorities when hosting an event within the municipality. The Guide provides suggestions for the key issues event organisers will need to consider when planning an event; however it should be noted that this is not an exhaustive guide, and some issues specific to your event may not be covered. Likewise, not every issue discussed within the Guide will be relevant to your event. The requirements for each event will depend on the type, size and impact of the event, however all events should be organised with the following in mind:

Ensuring the safety of volunteers, participants, attendees and surrounding residents; Minimising the inconvenience to surrounding residences and businesses; Considering access issues for people with disabilities, older people and people with prams; Protecting parks, reserves and areas of natural vegetation from damage; Being proactive in minimising the impact of noise of surrounding residents; Minimising the impact of pollution on the local environment; Complying with all relevant laws and regulations.

If you would like to discuss issues associated with running your event with the City of Kingston, please contact the Community Events Coordinator on (03) 9581 4729. 2. City of Kingston Event Notification Process Event organisers planning to hold an event within the City of Kingston must complete and submit the relevant Event Notification Form as soon as possible prior to the event. Each Event Notification Form has a different timeframe which is listed on the form itself. Event Notifications can be submitted after these deadlines but there is no guarantee that the event will be approved by the required date or that the space will be available. The Event Notification Form will assist event organisers to identify the permits and permissions which may be required from the City of Kingston and other authorities. Event organisers should note that permission to hold the event on land controlled by the City of Kingston will only be considered upon submission of a fully completed Events Notification Form. There are different Event Notification Forms, for weddings, public events and private events. Appendix C provides guidance on which form should be used. Once submitted, the Community Events Coordinator will contact the event organiser to provide advice on any permits or permissions for specific activities where required. 3. Accessible Events The City of Kingston is committed to creating and supporting an inclusive community and encourages all event organisers to consider issues of accessibility when planning events. There are legal requirements, such as the Disability Discrimination Act (DDA), which event organisers should be aware of when planning events. The DDA defines disability very broadly, and includes, but is not limited to:

People who have impaired vision; People who have impaired hearing;

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People with an intellectual of learning disability; People with complex communication needs; People with mobility and manual dexterity difficulties; People with a psychiatric disability; People who have a brain injury; People who have epilepsy.

Accessibility also affects those using prams. Areas to consider with regards to accessibility include:

Location, including ingress and egress routes, pathways, ramps, parking and drop off points, proximity to public transport;

Facilities, including toilets, rest areas, reserved seating and provision for assistance animals; Signage and marketing, such as clear font, large type versions, use of symbols and images; Communication, such as sign language interpreters and Braille.

Event organisers should consider the costs that may be associated with making events more accessible. Event organisers should not consider these costs as an additional expense, but should factor these in when preparing the event budget. If you would like further information about how to make an event more accessible, please contact the Council’s MetroAccess Project Officer (see Appendix A). More information on accessibility is also available in Appendix H. The Victorian Companion Card scheme is a tool to assist organisations that charge an entry or ticket fee to comply with anti-discrimination legislation by allowing a carer to enter the event free of charge. The card is provided to people with a significant, permanent disability when they can show that they are unable to access most community activities and venues without being accompanied by a carer. Without the card, the price for the disabled person to attend is effectively doubled, and therefore discriminatory. Event organisers are encouraged to contact the Companion Card Information Line to find out how to affiliate their event with the programme. 4. Alcohol and Liquor Licensing If alcohol is being served at an event, organisers must hold the appropriate Liquor License. Staff must also hold a Responsible Serving of Alcohol Certificate. A Major Event License will be required for events which are deemed to be likely to have a significant impact. The determination of whether an event is classified as a major event is made by the Director of Liquor Licensing. Factors which will be used to determine include:

Expected number of visitors (all events expecting more than 5,000 visitors will be classed as major events unless the Director of Liquor Licensing believes it will not have significant impact);

The nature (including primary activity and type of entertainment) and location of the event; Potential impact on emergency services, public transport and local government; Potential impact on the amenity or public safety of the location and surrounding area; Proposed date, duration and hours of operation; Impact of other license applications relating to the same event; If a previous, similar event had a significant impact; Recommendations from Victoria Police.

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A Major Event License will also be required where multiple parties need to apply for liquor licenses for the event. Applications should be lodged at least three months prior to the event. A Temporary License will be required for events not classified as major events which are one-off events, a series of up to six one-off events at a venue over a twelve month period, or to extend trading hours for a one-off event. A temporary license cannot be granted for events at premises used primarily by people under the age of 18, such as junior sporting clubs. Temporary License applications must be made at least eight weeks in advance, however the City of Kingston recommends submitting an application at least three months in advance in case the event should be licensed under the Major Event License. There are seven areas within the City of Kingston which are designated as no alcohol zones, either at all times or during specific periods throughout the day. Information on the exact location and restrictions in place in these areas can be found on the Council’s website. Event organisers should complete an Alcohol Management Plan if alcohol is being served at an event. Issues to consider as part of the Alcohol Management Plan include:

Designated areas for alcohol consumption; Responsible Serving of Alcohol Certification; Measures to prevent access by minors and intoxicated persons; Type of containers, such as glass, cans, plastic; Provision of light and non-alcoholic beverages; Security and crowd control measures; Restrictions on number of servings per person.

5. Amusement Rides and Inflatable Jumping Castles There are a number of issues to consider when planning an event that incorporates amusement rides and inflatable jumping castles:

Has permission been obtained from site owners/managers? Is the land suitable? Is a permit required from the City of Kingston’s Building Services Department? Does the contractor hold public liability insurance? Does the contractor have a risk management plan in place to protect users and the

general public from safety risks associated with these activities, including appropriate supervision?

Has servicing and maintenance been carried out on the equipment? Please refer to Australian Standard Amusement Rides and Devices - Operation and Maintenance (3533.2:2009) for more information relating to the use of amusement rides at events. WorkSafe’s Advice for Managing Major Events Safely also provides guidance. Inflatables purchased for personal use from stores such as Target and Big W will not be permitted. All event organisers require permission from the City of Kingston for the use of amusement rides and inflatable jumping castles at an event held on Council-controlled land, regardless of the size of the event. Organisers should complete and submit the relevant Event Notification Form, describing the proposed location and the type of structure. The City of Kingston prefers that any structures, including jumping castles, are secured using weights instead of stakes or pegs, unless weighting is not a safe and suitable method. The method of securing the structure should be included in the Event Notification Form to assist Officers in making a decision as to the suitability of the location for these activities. All structures on City of Kingston land are subject to approval.

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6. BBQs and Picnics Barbecues and picnic facilities are available in a number of parks and reserves within the City of Kingston. These cannot be booked and operate on a first come, first served basis. Information on which parks and reserves have picnic and barbecue facilities can be found in Appendix D. Visitors are welcome to bring picnic equipment, however if temporary structures such as marquees, shade tents or jumping castles are planned, an event notification form must be completed and submitted to the City of Kingston and will be subject to approval. 7. Busking and Street Performers The City of Kingston’s Local Laws state that a person must not sing, sound or play a musical or noise instrument, or operate or use any type of device capable of making or amplifying sound on any road or other public place without a permit. Applications can be made to the Council’s Local Laws Department (see Appendix A), however permits are unlikely to be granted by the City of Kingston for busking at this time. 8. Camping No person is allowed to camp overnight in the City of Kingston’s parks and reserves, unless a permit has been issued. This includes camping, pitching, erecting or occupying any camp, tent, or temporary shelter, including vehicles and caravans. Please contact the Council’s Local Laws Department (see Appendix A) for further information. 9. Circuses Event organisers are required to obtain a permit from the City of Kingston before a circus can be held in the City of Kingston. This includes circuses on private and public land. Circuses should comply with the Good Neighbour Code of Practice for a Circus or Carnival (see Appendix H). 10. Community Buses The City of Kingston operates a community bus service, with buses available for hire to non-profit community groups on weekends and weekends within the City. For further information contact the Team Leader Depot Services (see Appendix A). 11. Community Halls The City of Kingston has a number of community halls available for hire. There are also a number of non-Council facilities such as guide and scout halls, school halls and community centres. See Appendix E for more details.

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12. Contractors Most event organisers will be required to engage the services of external contractors, providing services such as infrastructure, food and beverages, sound equipment, entertainment and health and safety. Event organisers should ensure that all contractors hold the required documentation, such as qualifications, licenses, risk management procedures and insurances. These should be provided by the contractor on request and records that these documents have been sighted should be maintained. Contractors should be provided with copies of the event’s site plan, health and safety information, policies and procedures. This could be done either as a formal induction or through appropriate written and verbal instruction, depending on the size and nature of the event. Please refer to WorkSafe’s booklet, Advice for Managing Events Safely, for further advice in managing contractors at events. 13. Copyright and Licensing If music is being played at the event, event organisers may be required to obtain licenses from the Phonographic Performance Company of Australia (PPCA) and the Australasian Performing Rights Association (APRA). The PPCA covers the broadcasting of the recording and/or music video of the song, and distributes license fees to the record labels and recording artists. APRA covers the song writing element and distributes license fees to composers and lyricists. Licenses will be required from both the PPCA and APRA if pre-recorded music, including music videos, is being played at the event. Live performances will only require a license from APRA; however event organisers should note that if pre-recorded music is played between performers, a PPCA license will be required. The type of license required will depend on the nature of the event and organisers should contact the PPCA and APRA to determine the license required. Generally, PPCA and APRA licenses are not required for wedding ceremonies, irrespective of the location of the wedding. There are instances in which a license may be required, such as if the ceremony is to be recorded and music dubbed over at a later date, or if a live performance is recorded. Further advice can be obtained from the Attorney-General’s Department at http://tinyurl.com/yg3n547. 14. Councillors and Mayor If you would like to invite the Mayor of the City of Kingston or another Councillor to attend your event in an official capacity or as an invited guest, please submit a written invitation to the Executive Assistant to the Mayor (see Appendix A for contact details). It is recommended that at least six weeks notice is provided where possible. Please ensure all details of your event, such as date, duration, location, guest list and full contact details for the event organiser are included.

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15. Cultural Diversity The City of Kingston is a diverse city whose residents come from over 80 different countries, with nearly a quarter of the population speaking a language other than English at home. More information on the demographics of the City of Kingston is available on the Council’s website. Event organisers are encouraged to consider the needs of this diverse community, particularly when determining the type and focus of the event and communicating with the local community. 16. Dogs There are a number of designated dog off leash areas within the City of Kingston. Dogs are not allowed on school grounds and are required to stay on leash in all public areas except designated areas. Off leash areas are clearly signposted at each location and these rules must be followed. If dogs are part of the event, organisers should contact the Local Laws Department for further information and advice. 17. Duty of Care Event organisers have a duty of care to all people attending their event. Duty of care can be defined as the responsibility to avoid acts or omissions which can be reasonably foreseen and which are likely to cause harm to others. The City of Kingston cannot take on this responsibility. WorkSafe Victoria advises that under the Victorian Occupational Health and Safety Act, event organisers must ensure as far as reasonably practicable that people are not exposed to risks arising from the operation, and that any place where employees and self employed persons work is safe. 18. Electricity and Electrical Safety Event organisers must ensure that the risks posed by the use of electricity during an event are managed to protect the health and safety of staff and event visitors. All electrical installation works must be installed to the minimum requirements of the Australian Standards – Wiring Rules (AS/NZS 3000:2007) and Electrical Installations – Shows and Carnivals (AS/NZS 3002:2002). A professionally trained and qualified person must be engaged by the event organiser to manage electrical safety due as the standards can be amended at any time. General guidance for use of electricity at events incudes:

Ensure all generators, contractors and vendors associated with the event comply with the relevant Australian standards for electrical installation, maintenance, testing and wiring;

Electrical equipment should be tested, tagged and comply with all legislative requirements; Electrical capacity should not be overloaded during the event; Electrical cords should be protected when placed across walkways to avoid trips and

damage to wiring; Overhead wiring must comply with the Australian Standard Electrical Installations – Shows

and Carnivals (AS/NZS 3002:2008); Consider the use of silencers where portable generators are in use; Consider placement of generators and other electrical equipment with regards to food

outlets, presence of water, etc.;

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Ensure appropriate fire extinguishers are available; Electrical equipment should not be accessible to event visitors; An electrician should be available on site throughout the event.

Please refer to Energy Safe Victoria and Standards Australia for more information (see Appendix B). Power is not generally accessible for events held on land controlled by the City of Kingston. If the event requires on-site power, please ensure this request is included on the Event Notification Form. 19. Emergency Service Organisations Major events may be required to notify or seek permission from emergency organisations. Police should be notified of events where there are issues of public safety, road closures, liquor licensing, law enforcement, or where large numbers of visitors are expected. Event organisers may be required to pay charges for police services used in the planning of certain sporting and special events, as set out in the Police Regulations (Fees and Charges) Regulations 2004. Generally, charges do not apply where the event offers free admission and is not entrepreneurially or commercially sponsored, or where traffic and crowd management is not required. Police will liaise with event organisers prior to the event and advise if a cost for police services will be applied. The decision to run a police operation, and the scale of any such operation, is decided by police command. Event organisers can apply to waive any charges associated with police services. Ambulance Victoria should be notified of major events. This information will be passed to control rooms and local stations. Ambulance Victoria may be able to provide advice as to the appropriate type and level of provision of first aid, paramedical services and patient treatment for major events. The City of Kingston is serviced by both the Metropolitan Fire Brigade and the Country Fire Authority. The Metropolitan Fire Brigade serves the north-western area of the city, bordered by Heatherton Road, Boundary Road and Mordialloc Creek, while the south-eastern area is serviced by the Country Fire Authority. Both authorities are able to provide information and advice on fire safety issues, including requirements regarding total fire ban days. Both authorities provide information on the permissible and banned activities during fire danger periods or on total fire ban day (see Appendix H). Event organisers may need to apply for an exemption permit to allow cooking or other activities on a total fire ban day. The relevant Fire Brigade must be notified of any planned fireworks or pyrotechnics displays. The State Emergency Service may have a role to play in emergency management or recovery. Local hospitals should also be notified in case an incident occurs which results in mass casualties. 20. Emergency Plans Emergency Action Plans should be in place for all events, which should be developed through the risk management planning process. The scale of Emergency Action Plans will be dependent on the size and nature of the event, however issues to consider include:

Evacuation; First aid incident; Fire; Bomb threat; Structural failure;

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Lighting/power failure; Violence to staff or guests.

A response plan should be in place and event organisers must ensure that trained staff are available to act upon these plans, should the need arise. When compiling plans, event organisers should consider including:

Allocation of specific responsibilities to staff members or positions; Liaison with local emergency services; Appointment of Safety Officers, Area Wardens and Fire Wardens; Evacuation routes and assembly points; Access for emergency services; Communication systems and availability of emergency contact numbers.

All incidents and accidents should be recorded, with analysis carried out after the event to minimise the risk of repeat occurrences. All accidents and incidents on Council property should be reported to the venue manager. 21. Fetes If the event is a fete, organisers should contact the Council’s Environmental Health Department for information regarding food safety and licensing for temporary food premises. 22. Filming and Photography Organisations wishing to use locations within the City of Kingston for filming should consult the Council’s ‘Film Liaison Policy’ and submit a ‘Film Permit Application’. For more information please contact the Council’s Property Services Department (see Appendix A for contact details). 23. Fire Safety It is essential to have fire safety strategies in place for all events. For events held indoors, buildings will be subject to building regulations and requirements and event organisers should contact the venue manager for details of existing fire safety plans and evacuation procedures. For events held outdoors, fire safety strategies should include:

Availability of appropriate fire fighting equipment; Location of fire fighting equipment, (eg. near cooking areas); Ensuring availability of water supply; Evacuation plans; Training for staff in fire fighting procedures and equipment.

Event organisers should also be aware of the restrictions in place during fire danger periods and on days of total fire ban. The Metropolitan Fire Brigade or Country Fire Authority can provide information on what activities are acceptable and what are not during these periods. The fire safety strategy should include a contingency plan for days of extreme heat or where a fire danger rating of severe or code red has been declared which may include postponement or cancellation of the event.

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24. Fireworks and Pyrotechnics In Victoria, only licensed pyrotechnicians, persons under the direct supervision of a pyrotechnician, or a person with a valid single occasion license are permitted to discharge fireworks. Single occasion licenses can be granted to incorporated associations or community groups to discharge Chinese firecrackers in connection with cultural, religious or traditional occasions. Applications for a single occasion license should be made to WorkSafe Victoria. WorkSafe will also need to be notified of the intention to discharge fireworks prior to the event. If the event is to be held on Council controlled land, permission must be obtained for fireworks or other pyrotechnics prior to the event through the Event Notification Form. For events on private land, formal notification must be made to the City of Kingston’s Local Laws Department (see Appendix A for contact details). Local residents and businesses must also be notified in advance. Event organisers may wish to consider providing residents with advice on looking after their pets during fireworks. Advice is available from the RSPCA (see Appendix H). 25. First Aid and Medical Event organisers should seek advice from first aid providers or Ambulance Victoria to determine the level of first aid cover required at the event. This will depend on the nature of the event, size, location and duration, among other factors. Events organisers should notify Ambulance Victoria of the event to enable details to be provided to the control room and local stations. When planning first aid provision, issues to consider include:

Location of first aid station is easily accessible, or where there is more than one station, that they cover different areas;

Access to water and power; Signage; Communication systems; Ingress and egress routes are available for emergency vehicles to reach first aid station; Reporting of accidents and incidents.

26. Food Safety The Food Act requires all food businesses to be registered with the Council in whose area they are located. Mobile food vans must hold a permanent registration for each Council area in which they are operating. This regulation will be relaxed from 1 July 2010 when Councils will be able to choose to recognise the registration of food vans already granted by another Council, so event organisers will need to consult with Council’s Environmental Health Department to determine if registrations from other municipalities will be recognised after this date. From 1 July 2011, the current system will be replaced by a single registration system whereby mobile food vans only need to be registered with one Council. A Temporary Food Permit will be required for all vendors supplying food, whether a commercial business or a non-for-profit group. Premises supplying temporary food cannot operate more than twelve times a year, and all persons involved in the selling of food has a responsibility to ensure that food is safe to eat. A food safety supervisor must be appointed, unless the vendor is a community group or sells only low-risk packaged food.

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Applications for Temporary Food Permits must be made to the Council’s Environmental Health Department. For events with multiple temporary food stalls, applications should be received at least eight weeks prior to the event, with applications for other events to be received at least 14 days before the event. A current copy of Food Act registration should be provided for any mobile food vendors servicing the event. Fees may be associated with food permits. The Department of Health provides information on food safety requirements, or events organisers can contact the Environmental Health Department (see Appendix A) for more information about the permit application process or to assist with improving food safety. 27. Footpath Trading If the event takes place on, or will impact footpaths, a permit will be required from the Local Laws Department. A permit is required for all trading and includes the placing of:

Advertising signs; Goods; Tables and chairs; Windbreaks; Umbrellas; Heaters.

The Footpath Trading Policy is available on the Council’s website, along with Footpath Activity Guidelines and application form. 28. Fundraising The Victorian Commission for Gambling Regulation allows a number of minor gaming activities to be carried out by declared community and charitable organisations. A permit may be required for some activities, such as raffles where the total prize value exceeds $5,000, lucky envelopes and casino nights. Further information can be obtained from the VCGR website (see Appendix B). Highway collections must apply for a permission from both the City of Kingston and the Victoria Police, to ensure that all collection events are coordinated and relevant parties are aware of the plan to have pedestrians on the road for this purpose. A formal letter must be sent to the Council’s Local Laws Department requesting permission for highway collections to be carried out at specific dates and times. Please contact Victoria Police for more information on permits required from the police service (see Appendix B). 29. Gas and Gas Cylinders Event organisers must ensure that the risks posed by the use of gas appliances during an event are managed to protect the health and safety of staff and event visitors. There are Australian Standards in place for gas cylinders in permanent and temporary structures. These include:

Australian Gas Association approval label must be attached; Must be tested, in good working order and stored safely; Must not block exits routes; Must be on a level surface in a well-ventilated area (eg. if in a marquee, two sides must be

open);

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http://www.kingston.vic.gov.au/Files/A-ZPolicy_1.25_Footpath_Trading_Policy.pdf

http://www.kingston.vic.gov.au/Files/KCCFootpathTradingFinalVersion2.pdf

http://www.kingston.vic.gov.au/Files/KCCFootpathTradingFinalVersion2.pdf

http://www.kingston.vic.gov.au/Files/KingstonFootpathTradingApplicationForm.pdf


Safety valve must be facing away from public; Appliances must be away from public access and secured at top and bottom; Staff must be aware of emergency procedures; Appropriate fire extinguishers must be available; Appropriate staff training should be carried out; There are limits to the number of cylinders allowed in and temporary structures and groups

of temporary structures.

The City of Kingston recommends that a professionally trained and qualified person be engaged by the event organiser to review gas safety management plans. All mobile food vehicles should have a valid Energy Safe Victoria Compliance plate fitted. This is obtained by undergoing an inspection carried out by a licensed gasfitter and submitting a request to Energy Safe Victoria. Energy Safe Victoria has a Gas Safety Self-Check List which should be completed by caterers, food outlets and other gas users at all events where gas is in use. It is the responsibility of the event organiser to ensure that these checklists have been completed. Energy Safe Victoria may audit public events to check appliance installation and public safety. If using outdoor heating appliances such as patio heaters, mobile air heaters or radiant panel heaters, the type to be used should be determined taking into account the most appropriate for the circumstances, and the likelihood of accidental damage, theft and vandalism. All outdoor heating equipment should be certified by the Australian Gas Association. The certification number is usually on the data plate. This may cover only the heater itself and not any mounting frame or means of fixing. The following points should be considered if planning to use outdoor heating appliances:

Appropriate supervision must be in place to ensure the public cannot operate or relocate heating devices;

Installation and operating instructions should be followed; Where relevant, hoses and connections should be in good condition and checked

regularly; Heaters should be placed well away from combustibles in a well-ventilated area; Where heaters are floor mounted, precautions should be taken to avoid causing burns to

staff and event visitors; Heating devices should be situated to avoid causing obstruction to travel paths and

blocking exit routes; Heating devices should be permanently fixed where possible, if not possible, they should be

placed on level ground and event organisers should note that stability will decrease as gas cylinder empties.

Barbecues used at events must be safe and approved. Event organisers should ensure that they are located in an area with adequate ventilation away from combustible materials and that staff have received training in the operation of the BBQ and safe handling of gas cylinders. Appropriate emergency procedures should be in place. 30. Grants The City of Kingston’s Community Grants Program supports community groups with funding for the planning and delivery of community events and projects. These events must take place within

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Kingston and provide a benefit to its residents. There are a number of funding priorities and applicants should link their event with the Council’s objectives. City-wide Grants are available to community groups and organisations delivering activities that have significance across the municipality. Village Committee Grants are awarded to community groups and organisation to deliver activities that benefit residents in local neighbourhood areas. Applications for these two programs are assessed once per year with applications opening in February each year and closing in April. The exact date will vary year on year and organisations should contact the Council’s Community Grants Coordinator (see Appendix A) for more information or to request an application form and guidelines. Copies of the application forms will also be available on the Council’s website while applications are being accepted. 31. Indigenous Acknowledgements Event organisers may wish to include protocols relating to Aboriginal culture, particularly when the event is Indigenous or Indigenous representatives are present. This can be done in a number of different ways, including a Welcome to Country by an Aboriginal Elder, Smoking Ceremony or Acknowledgement of Country. It is important that event organisers negotiate the most appropriate welcoming ceremony with relevant elders, if they choose to include it. More information, including contact details of traditional owner groups can be provided by the Council’s Community Engagement Team (see Appendix A). 32. Insurance Event organiser may be required to obtain a variety of insurances types, such as:

Property and equipment Public liability Income protection Worker’s compensation Volunteer Professional Indemnity Non-appearance Cancellation and abandonment

Event organisers should seek professional advice regarding required insurances. A copy of the Certificate of Currency will be required for events held on City of Kingston controlled land. 33. Lighting If your event is being held at night, or the setting up or down of your event takes place in early morning or evening, adequate lighting will be required. This may include existing or temporary lighting structures. For events taking place at night or indoors, emergency lighting should be available and back-up power provided for in case of a power outage. 34. Markets Event organisers wishing to conduct a community market will be required to obtain permission from the City of Kingston. Other issues to consider are:

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Planning permits may be required; A parking plan will be required; A traffic management plan may be required depending on the size and location of the

market; Food vendors must hold the appropriate permit; A waste management plan will be required; Toilet cleaning and additional toilets may be required.

35. Marketing and Promotion Event organisers can add their event to the City of Kingston’s online Events Calendar by visiting the Council’s website and submitting their event details. Council has also identified a number of locations, which are suitable for promoting community events (see Appendix F). Community notices can be erected for up to one month, and have strict guidelines relating to size and layout. Please contact the Council’s Local Laws Department (see Appendix A) for more information. Event organisers should also consider writing media releases and contacting local newspapers to assist with the promotion of their event once all permits have been issued. Media organisations are more likely to be interested in writing a story about the event if a photo opportunity can be arranged. 36. Noise The State Environment Protection Policy (Control of Music Noise from Public Premises) No. N-2 contains the provisions relating to noise at events. Organisers should consult this information to determine the classification of their event and the noise levels that must be adhered to, particularly if the event is to take place in a residential area. Organisers have a responsibility to protect staff, volunteers, event visitors and neighbours from excessive noise. The Environment Protection Agency enforces the policy for large outdoor events; the City of Kingston will enforce the policy for smaller events. If excessive noise is reported, police have the power to instruct organisers to abate any entertainment noise after midnight. For more information please contact the Council’s Environmental Health Department (see Appendix A). 37. Notifications Where an event is held on land managed by the City of Kingston, including parks, reserves and the beach, an Event Notification Form must be submitted. See Section 3 for more information. Councils, residents, locals businesses and community groups who may be affected by event activities must be given notification of the event. These groups may be affected by one or more of the following:

Music and noise; Changes to traffic conditions, including restricted access and road closures; Availability of parking; Food sales; Increased visitors.

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Sufficient notice must be given to allow these groups to plan ahead or notify the City of Kingston of any concerns relating to the event, such as a clash with another event or health and safety concerns. This will enable any issues to be negotiated to the satisfaction of all parties involved. If an event is held near the border of Kingston, event organisers should inform the neighbouring municipality if there is likely to be an impact on its residents. Event organisers should also ensure that the target audience is informed of all relevant information relating to the event, such as:

Ticketing; Transport and access; Dates, times and location.

38. Parades If the event plans to include a parade, there are a number of issues that need to be considered:

Will the parade require road closures or will it impact the normal flow of traffic or pedestrians? If yes, a Traffic Management Plan and approval from the City of Kingston will be required.

Authorities including Victoria Police, VicRoads, Department of Transport (Public Transport Division), Ambulance Service and Fire Brigade will need to be notified.

Will the parade impact upon local businesses, organisations and residents? If yes, a notification plan must be developed.

What number of event marshals and traffic controllers are required? Who will act as event marshals and traffic controllers, and do they hold appropriate

qualifications? How will participants be marshalled at the start and finish areas? Will parking be required? How will waste/rubbish be managed? How will emergency vehicles gain access to the site? How many public toilets are required, and in what location? Where will the spectator viewing areas be? What communication system will be put in place?

39. Parking The City of Kingston may require organisers of larger events to develop and submit a parking plan. This should provide details of the number of vehicles expected, locations of parking and how this will be managed. It may include the use of traffic controllers, equipment and signage. Consideration may need to be given to special parking arrangements, such as reserved parking for stallholders and VIPs, accessible parking, taxi bays, drop off and collection points and access for emergency vehicles. Where there is likely to be an impact on local and residential roads, changed traffic conditions such as permit only parking and no standing zones for the duration of the event. Please also refer to the Section 52- Traffic and Transport Management.

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40. Parks and Reserves There are a number of parks and reserves within the City of Kingston which may be used for an event. Please see Appendix D for a list. All events held on City of Kingston controlled land must submit an Event Notification Form. A venue use fee and/or bond may be applicable depending on the size and nature of the event. A very limited number of sports clubs that use facilities managed by the City of Kingston are permitted to hire out their facilities for external events. For more information about which clubs are available to hire, please contact the Council’s Sport and Recreation Coordinator (see Appendix A). 41. Place of Public Entertainment Permits Depending on the size of the event, or the type of structures in place at the event, an Occupancy Permit for a Place of Public Entertainment may be required. Occupancy Permits for Places of Public Entertainment are issued by the City of Kingston’s Building Services Department and it is recommended that applications for permits be made as soon as possible. The definition of a place of public entertainment as it relates to the Building Act 1993 is a building or place used or intended to be used for conducting public entertainment or a public meeting when the building or place is one of the following:

A public assembly building of more than 500m2; A place that is enclosed or substantially enclosed (ie. fenced area, island); A place which requires an admission fee upon entry or is ticketed; or A prescribed temporary structure which is one of the following:

A seating stand for more than 20 persons; A marquee of more than 100m2; A tent of more than 100m2; A stage of more than 150m2.

The above temporary structures should be registered with the Victorian Building Commission and hold a building permit, which is usually carried out by the supplier, and erected by a registered contractor. For more information please contact the City of Kingston’s Building Services Department (see Appendix A). 42. Public Transport If the event is likely to cause changes, cancellations or delays to regular public transport services, notification will need to be made to the Department of Transport’s Public Transport Division. For events attracting more than 10,000 people, the Public Transport Division must be notified at least 150 days prior to the event, and for events attracting less than 10,000, at least 120 days notice must be provided. If the date is not known or set by this time, notification must be made as soon as practicable. You may then be asked to submit a Public Transport Plan which will set out how regular public transport is going to be implemented and how this will be addressed. The plan will need to be discussed with the Council’s Traffic Management Department, as well as transport providers before it is submitted to the PTD.

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If an event organiser fails to comply with the requirements of the legislation, the Director of Public Transport may seek to recover from the organiser costs incurred by the Public Transport Division or public transport companies as a result of holding the event or breaching the conditions set for the event by Public Transport Division. The Public Transport Division has an information kit online for event organisers (see Appendix H). A self-assessment checklist is available to assist event organisers in determining whether notification should be made. Organisers should encourage visitors to use public transport to access the event where possible. Information on how to promote the use of public transport for events is available from TravelSmart. 43. Races and Competitions A police permit must be obtained for any recreational or competitive race event (excluding motor vehicle racing) which takes place on a public road and has either more than thirty competitors or a clear winner. Applications must be made at least two months prior to the event and permits will not be issued until after Council and VicRoads permits have been issued. The City of Kingston supports sporting events within the municipal district providing such events are conducted in such a manner that they do not adversely impact on the amenity of others. The Council will therefore issue permits only after receipt of a completed Event Notification Form. There are costs associated with hosting a race or competitive event within the City of Kingston. Cycling races which are wholly or partially on public roads are subject to a fee of $500 for commercial events, with higher fees negotiated with the event organiser as required to cover any cost to Council caused by the event. A bond of $1,000 must also be paid to ensure no litter is left on site, that no damage is caused and that public toilets are left in a state of cleanliness. The fee for holding a triathlon within the City of Kingston is $500, with a $500 bond to be paid. The site will be inspected by Council Officers following the event to determine whether the bond is to be returned. For further information and other conditions on holding a competitive or recreational cycling event, please read the Council’s On Road Cycling Events Policy, and the Council’s Triathlon Policy for further details and requirements regarding holding a triathlon for information on holding a triathlon, please read the Council’s Triathlon Policy. Other events may also be required to pay a fee or bond, and this will be discussed with event organisers upon receipt of the Event Notification Form. Event organisers should note that while Beach Road is managed by VicRoads and decisions regarding road closure will be the responsibility of VicRoads, the City of Kingston has a policy of supporting no more than four closures of Beach Road per year. 44. Raves and Dance Parties Permits may be required for raves and dance parties where there is likely to be an impact on local residents and businesses. Notification will also be required. Event organisers should refer to the Code of Practice for Running Safer Dance Parties for further guidance on running safe events which meet legal requirements, government standards and safety obligations (see Appendix H).

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45. Risk and Safety Management Plans Event organisers should develop a risk management plan to minimise risk and therefore reduce the likelihood of injuries and potential loss. Compiling a risk management plan is a key aspect of event organisation and all key personnel should be involved to identify potential risks and steps that can be taken to reduce the risks. The following steps should be undertaken for all events and activities:

1. Identify all potential risks and hazards. 2. Assess the likelihood of these occurring and the consequences of each if they should occur. 3. Apply a risk rating. Those with the highest scores should be looked at as a priority. 4. Identify action that can be taken to eliminate or reduce the risk. 5. Allocation the action to a responsible person. 6. Set a deadline for the action to be completed. 7. Record the status of the action until completed.

Copies of checklists are available at the Our Community website (see Appendix G) which can be used for identifying and managing risks. Areas which should be assessed include, but is not limited to:

Slips, trips and falls; Flying objects; Heights; Equipment and machinery; Vehicles; Manual handling; Fire; Harmful substances; Electricity; Animals.

Assessments should include all aspects of a particular object, eg. hazards associated with vehicles include those related to both driving the vehicle and pedestrians. Risks should be removed completely where possible, however if this is not possible, appropriate control measures should be put in place to minimise the risk. For example, a vehicle being used on site will create a number of hazards. The risk could be removed entirely by prohibiting all vehicles during the event, or if this is not possible, the risk could be reduced by setting speed limits and using a staff member as a guide to clear pedestrians from the vehicle’s path. It may be necessary to write procedures to ensure all staff are aware of the risk reduction measures. The risk management plan should also include contingency plans for action in case of extreme weather (thunderstorms, high winds, extreme heat, fire). The contingency plan may result in a change of venue, postponement or cancellation. Plans should include procedures for dealing with other issues such as lost and found children and property. These should be communicated to all staff and volunteers so they are aware of the procedure and are able to deal with any problems raised by visitors promptly and efficiently.

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Safety plans should also be produced which may include: Site plan; Emergency contact list; Security plan; Communication plan; Location of fire exits and extinguishers; Evacuation routes and marshalling points.

46. Security Specific security arrangements should be considered for some events, particularly those that are expecting large crowds, have alcohol present, require the protection of people or assets, or if large sums of money are involved. Security arrangements may include the provision of private security companies. These companies should have appropriate insurances, licenses and qualifications. The local police station should be notified of major events as soon as possible. If police are required to participate at an event, charges may apply, however this should be discussed with the Officer in Charge at the relevant local police station. If large sums of money will be handled at the event, arrangements should be made for appropriate collection, storage and transfer of the money to a secure location. Staff should be trained in correct procedures and consideration should be given to the use of private security or a money collection agency. 47. Sponsorship Event organisers should also consider contacting local organisations to seek corporate sponsorship to assist with event running costs. Sponsors may be able to provide in-kind and/or cash support in return for promotion on advertising posters, in press releases and at the event. It is suggested that event organisers approach potential sponsors whose products or company philosophy match the aims of the event, or are local to the area. Event organisers should consider formulating a series of sponsorship packages to offer to local businesses, with different benefits available to sponsors depending on the value of the sponsorship. Benefits which could be offered include:

Naming rights; Promotion of business on posters, programmes and through press releases; Opportunity to host a stall at event; Free tickets; Opportunity to take part in official activities such as speeches and photographs.

Sponsorship packages can be created for specific areas or activities. A printer could sponsor the programme by printing it for free, or a children’s activity could be sponsored by a business that pays for the cost of the activity. It is essential to acknowledge all financial and in-kind support provided to the event by local businesses and other organisations. Ensuring that they are acknowledged in event programmes and the provision of a certificate of thanks will demonstrate appreciation and increase the likelihood of receiving their support in future years.

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The City of Kingston may be able to provide sponsorship for events within the municipality. For more information, contact the Community Events Coordinator (see Appendix A). 48. Street Parties Event organisers wishing to hold a street party, street festival or street procession must apply for a permit from the City of Kingston. A Street Party Kit must be obtained from the Local Laws Department which will include information on holding a successful party, ideas and an application form. The application form must be submitted at least four weeks prior to the event, and event organisers will be required to obtain consent of at least 75% of neighbours. A traffic management plan must be submitted with the permit application. For more information on applying for a permit to hold a street party, street festival or street procession, or to request a Street Party Kit, contact the Council’s Local Laws Department (see Appendix A). 49. Sun Safety Sun safety should be considered when planning an outdoor event, particularly in summer. Water should be available to visitors (see Section 56 - Water) and it is also advisable to provide access to a broad-spectrum sunscreen where possible. The distributor of Cancer Council sunscreen, Skin Health, provides free sunscreen to selected community and charity events. Their application form, which can be found at http://tinyurl.com/ybfh663, should be submitted at least six weeks prior to the event for consideration. Other options include seeking sponsorship from a local pharmacy or supermarket, bulk discounted purchase, selling sunscreen, providing sufficient shaded areas, and scheduling the event to be outside UV alert times, such as twilight. The SunSmart website provides advice on how to deliver a sunburn-free event (see Appendix H). 50. Sustainability In the current climate, environmental sustainability is a key issue for event organisers to consider. Waste management and recycling (see Section 55) are the most obvious areas in which sustainability can have a big influence on the environmental impact of an event, but there are also a number of other areas which can be addressed. These include toilets and showers, travel and transport, food vendors, and ticketing. In addition, the social sustainability should also be considered, focusing on areas such as security and wellbeing for event staff, volunteers and visitors, and engaging with the local community and target audiences. The Sustainable Living Foundation website at http://tinyurl.com/yl65koa has a range of information on improving event sustainability, including a sustainability guide, evaluation tool, directory of sustainable contractors and an online forum. 51. Temporary Structures Some smaller temporary structures do not require a permit (see Section 41 - Place of Public Entertainment Permits). However, use of temporary structures on City of Kingston controlled land is subject to approval. The Council prefers all temporary structures to be secured with appropriate weights, such as sand, water or concrete bags, rather than pegged or staked into the ground

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http://tinyurl.com/ybfh663

http://tinyurl.com/yl65koa


unless this is not a safe and suitable method. This minimises the risk of damage to irrigation and other underground services. Event organisers must not under any circumstances peg or stake anything into City of Kingston land unless permission has been granted and the City of Kingston reserves the right to turn down any requests for infrastructure. When using temporary structures such as marquees and shade tents, event organisers should ensure that they comply with Australian standards and give consideration to minimising trip hazards from ropes and ensure that tops are protected. Contingency plans should be considered in case of extreme weather, evacuation and emergency management, and the maximum occupancy of the structure should be adhered to at all times. For stages and platforms, a number of issues should be considered, including:

Flat, safe and appropriate location; Buffer zones around the stage for access; Appropriateness of stage for activities undertaken; Weather protection for electrical equipment and performers; Prevention of falls depending on height of stage and rigging areas; Safety measures if hazardous materials are being brought onto the stage; Trip and electrical hazards are minimised.

Public liability insurance will be required if any infrastructure is in use at the event. This includes shade tents, marquees, stages, platforms, tables, chairs and floor/ground coverings such as carpet. A copy must be provided to the City of Kingston as part of the Event Notification Form. 52. Traffic and Transport Management If the event will impact normal access to a footpath, roadway or nature strip, you will need to submit a traffic management plan to the City of Kingston for approval and a permit. It is recommended that all traffic management plans be discussed with the Council’s Traffic and Transport Department (see Appendix A). A copy of the Public Liability Insurance Certificate of Currency must also be provided. Where road closures are undertaken, a plan to notify local residents and businesses of the changes should also be devised. Victoria Police, the Department of Transport (Public Transport Division), the relevant fire authority and Ambulance Service should also be notified of the road closure. If the road is managed by VicRoads (see Appendix G), approval is required from VicRoads, who may need to issue a permit. Event organisers should consider the following issues when devising the traffic management plan:

Assess the impact of the event on nearby roads; Determine diversions and impact of diversions and alternative access arrangements; Identify stakeholders to be notified; Determine signage and equipment requirements; Determine number of personnel required, document roles and responsibilities; Provide adequate training; Develop a pedestrian management plan; Assess parking and access requirements; Assess impact on public transport; Undertake a risk assessment.

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53. Toilets Event organisers may need to consider providing temporary toilets to complement the existing facilities available. This will be influenced by factors such as expected attendance numbers, gender of visitors, alcohol supply and duration of event. In addition, accessible facilities should also be available. Australian Standard AS1428 recommends provision of one accessible toilet per 100 people. See Section 4 – Accessible Events for more information on accessibility. Cleaning and restocking should be carried out regularly throughout the event. You must obtain permission from the Council to use public toilets for an event. This should be indicated on the Event Notification Form. If the event runs for longer than the normal opening hours for public facilities, you may request that toilets be opened for a longer period of time. The Council may also agree to provide additional cleaning during events. This should be requested on the Event Notification Form. Additional charges may be applied and will be discussed with the events organiser. 54. Volunteers Events run by community service organisations with employees have obligations under the OHS Act to protect the health and safety of both employees and volunteers. Community service organisations that do not employ staff do not have the same obligation under the OHS Act, however volunteers are legally entitled to a healthy and safe working environment, and therefore WorkSafe advise that the best way to manage health and safety for volunteers is to treat them as paid employees. Event organisers should designate a person with health and safety knowledge and skills to be responsible for the management of volunteers and their health and safety. Each volunteer will have different skills and experience, so event organisers should ensure that volunteers are placed in roles that match their abilities. All volunteers should be given an induction covering their role and the expectations of this role, the event itself, possible risks, safety and emergency procedures and guidance on how to identify hazards and the process of communicating with organisers. Event organisers should ensure that the appropriate insurance is in place and that it covers both employees and volunteers in case of a work-related injury, illness or death. If you engage employees or contractors and you pay, or expect to pay, more than $7500 in rateable remuneration (ie. wages and other benefits), you must take out a WorkSafe Injury Insurance policy. WorkSafe Victoria advises that volunteers are not usually treated as employees for WorkSafe purposes so you should take out separate insurance cover for them. Further information regarding volunteers is available from Volunteering Australia. Health and Safety information relating to volunteers is available from WorkSafe Victoria. 55. Waste Management Event organisers will need to consider how waste generated by the event will be dealt with. A waste management plan should be developed for larger events. The waste management plan should detail how build up of waste will be prevented through the use of effective and safe methods of removing refuse from the site. Failure to adequately manage waste can result in litter, safety hazards, and odours and attract animals and pests.

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Issues to consider when planning for waste include:

On site waste disposal and post event removal; Type of waste generated, including waste from contractors, vendors and visitors; Provision of recycling, garbage and compost bins; Sewage and oil disposal; Bin emptying schedules and number of bins.

The City of Kingston strongly encourages all events organisers to include environmentally-friendly methods of waste management, such as the following:

Avoiding litter and waste where possible; Minimising packaging; Using recycled content packaging; Providing recycling bins for paper, plastic bottles and containers, glass and cans; Provide composting bins for compostable food scraps Liaising with stallholders to reduce their waste; Placing a ban on non-recyclable materials such as plastic bags, plastic wrapping and

polystyrene; Using biodegradable or reusable products and packaging (see Appendix B for supplier

contact details); Location of bins, eg. recycling bins should always be located next to general waste bins. Number of bins (it is recommended that there be one bin station for every three to five

vendors); Litter collection before, after and during event.

The City of Kingston can provide advice on waste management for events (see Appendix A). The Council may also be able to provide additional refuse and recycling bins. Event organisers should indicate on the Event Notification Form if extra bins are required. For events held on City of Kingston controlled land, event organisers are responsible for ensuring that the site is cleared of rubbish after the event. For larger events, a bond may be required prior to the event. Venues will undergo an inspection by Council Officers and bonds will be refunded if the venue is left in good condition. For more information on making an event sustainable, see Section 50 – Sustainability. 56. Water Event organisers should ensure there is a sufficient supply of free drinking water available to event staff, volunteers and visitors. Voluntary guidelines are available from the Victorian Department of Health which set out a standard framework for the provision of free or low cost drinking water at licensed premises. Food stalls should have access to a supply of potable water for hand washing and sanitary requirements. If the event requires access to mains water, permission should be obtained from the relevant water authority, or Council, if the event is on Council controlled land. A plumber should be on site during the event to ensure appropriate installation and connections.

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57. Weddings The City of Kingston has a range of locations which are suitable for wedding ceremonies. A permit is required for wedding ceremonies to be held on land controlled by the City of Kingston, including beach ceremonies and those held in parks and reserves. To apply for a permit, the Event Notification Form for Weddings must be completed and submitted at least ten days in advance. Any application submitted after this time is at risk of not being processed in time. Once the application is approved, a permit will be issued. It is recommended that Event Notification Forms are submitted as early as possible. This is particularly important for bookings for the Rotunda at Peter Scullin Reserve. Please note that any infrastructure, such as shade tents, marquees, arches, tables and chairs are subject to approval by the City of Kingston. In general, small marquees, shade tents, marquees, garden arches or umbrellas will be permitted for weddings, and the maximum number of chairs permitted is 40. The only confetti permitted for use is Ecofetti. Public liability insurance will be required either from a contractor providing infrastructure or the event organiser. Wedding insurance normally includes public liability cover. The Council’s foreshore and reserve areas are heavily used during summer months for sporting and other events and the City of Kingston cannot guarantee exclusive use of public land, or that equipment, marquees and/or road closures will not be present in the surrounding areas on the day of the event. Capital works take priority over all other events and the City of Kingston is not responsible for advising the event organiser of any other events located in and around the City of Kingston on the day of the ceremony, including other events in the same reserve, or notifying the event organiser of capital works. It is recommended that a member of the wedding party arrives early to reserve the desired location. For more information regarding weddings on City of Kingston land, please contact the Community Events Coordinator (see Appendix A). 58. Youth Events There are a number of youth services available for young people in the City of Kingston and young people can be involved in the organisation of events through Fuse Productions, the FReeZA committee in Kingston. FReeZA gives young people aged 12 to 25 the opportunity to plan and deliver safe music and cultural events for young people which are drug, alcohol and smoke free. Please contact Youth Services for more information (see Appendix A). Smoking is prohibited at all underage music/dance events in Victoria. An underage music/dance event is defined as an event organised or intended for, or predominantly attended by persons under 18 years of age, open to the public, whether free or not, which involves the provision of live or recorded music and which takes place anywhere other than a private residence. The ban includes prohibition of the sale, display and promotion of tobacco products and extends to all adults attending or working at the event. Penalties are in place for breaches of this law. Please refer to the Department of Health for further information (see Appendix B). If you will be providing activities for children at your event, you should consider whether the event staff or volunteers assisting with these activities require a Working With Children Check. The Working With Children Act 2005 states that child-related work which requires a Working With Children Check includes ‘work engaged as a volunteer… other than unpaid work engaged in for a private or domestic purpose – that usually involved, or is likely to usually involve, regular direct contact with a

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child… where that contact is not directly supervised by another person’. The City of Kingston strongly recommends that if activities for children are being provided, the event organiser should contact the Department of Justice (see Appendix B) for guidance on whether a Working With Children Check is required.


59. Appendix A: City of Kingston Contact List Department/Position Officer Activity Telephone Email Building Services Wayne Gray

Team Leader Building Services

Occupancy permit for Place of Public Entertainment

9581 4720 [email protected]

Community Engagement Megan Grant MetroAccess Project Officer

Accessibility and inclusion 9581 4676 [email protected]

Community Engagement Dominic McCann Community Projects Coordinator

Cultural diversity Indigenous protocols


Customer Services General enquiries Switchboard

1300 653 356 [email protected]

Depot Services Graham Lambert Team Leader Depot Services

Community Buses 9583 9206 [email protected]

Environmental Health Food safety Noise


Executive Services Lisa Stewart Executive Assistant to the Mayor

Mayor or Councillor Invitations

1300 653 356 [email protected]

Festivals and Arts Development

Community Events Coordinator

General event enquiries Event Notification Forms Wedding enquiries Event Sponsorship


Leisure and Culture Jacqueline Moro Community Grants Coordinator

City-wide Grants Village Committee Grants


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Department/Position Officer Activity Telephone Email Local Laws Alcohol ban zones

Dogs Footpath Trading Highway Collections Street Parties


Property Services Michelle Hawker Property Services Administration

Filming 9581 4389 [email protected] http://tinyurl.com/yzmw23p

Sport and Recreation Grant Smethurst Sport and Recreation Coordinator

Sports clubs Sports grounds


Traffic and Transport Con Efremidis Senior Traffic Engineer

Traffic Management Plans Road closure advice


Waste Services Alicia McArdle Waste Education Officer

Waste management 9703 5215 [email protected]

Youth Services Youth Workers FReeZA – Fuse Productions 1300 369436 [email protected]



http://tinyurl.com/yzmw23p






60. Appendix B: Useful Contacts Organisation Contact Details Information Provided/Notification Required Access Audit Australia 92 Old Eltham Road, Lower Plenty 3093

P: 03 9431 3472 F: 03 9431 3046 E: [email protected] W: www.accessauditaustralia.com.au

Improving accessibility

Ambulance Victoria Ambulance Emergency Operations Centre P: 1300 851121 E: [email protected]

Advice on first aid requirements Four weeks notice if ambulance required at event

Auslan Interpretation Service 930 Gympie Road, Chermside QLD 4032 P: 1800 246945 F: 1800 246914 E: [email protected] W: www.nabs.org.au

Sign language interpreters

Australasian Legal Information Institute

W: www.auslii.edu.au Federal and State Government Acts and Legislation

Australasian Performing Rights Society (APRA)

3 & 5 Sanders Place Richmond VIC 3121 Tel 03 9426 5200 Fax 03 9426 5211 E: [email protected]

License for pre-recorded and live music performance

Australian Copyright Council PO Box 1986 Strawberry Hills NSW 2012 Australia P: 02 8815 9777 E: [email protected] W: www.copyright.org.au

Music copyrights

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http://www.accessauditaustralia.com.au/




http://www.nabs.org.au/

http://www.auslii.edu.au/



http://www.copyright.org.au/


Organisation Contact Details Information Provided/Notification Required Australian Red Cross 23-47 Villiers Street, North Melbourne 3051

GPO Box 9949, Melbourne 3001 P: 03 8327 7700 F: 03 8327 7711 El: [email protected] W: www.redcross.org.au/vic

First aid services

Better Hearing Advisory Service 5 High Street, Prahran 3181 P: 03 9510 1577 TTY: 03 9510 6076 W: www.betterhearing.org.au

TTY (telephone typewriter) service

Country Fire Authority 8 Lakeside Drive, Burwood East 3151 PO Box 701, Mt Waverley 3149 P: 03 9262 8444 F: 03 9264 6200 W: www.cfa.vic.gov.au

Fire safety Fireworks/pyrotechnic notification Total fire ban exemptions

Department of Health Tobacco Information Line GPO Box 4057, Melbourne 3001 P: 03 9096 0469 F: 03 9096 9165 E: [email protected] P: 1300 136775 W: www.health.vic.gov.au/tobaccoreforms

Smoking at youth events

Department of Health Food Safety and Regulatory Activities Unit Public Health Branch GPO Box 4057, Melbourne 3001 P: 1300 364352 E: [email protected] W: www.health.vic.gov.au/foodsafety

Food safety

Department of Health Drugs and Alcohol in Victoria P: 9096 5139 W: www.health.vic.gov.au/drugs

Provision of water at licensed events Running safer dance parties

June 2010


http://www.redcross.org.au/vic

http://www.betterhearing.org.au/

http://www.cfa.vic.gov.au/


http://www.health.vic.gov.au/tobaccoreforms


http://www.health.vic.gov.au/foodsafety

http://www.health.vic.gov.au/drugs


Organisation Contact Details Information Provided/Notification Required Department of Justice Victorian Consumer Business Centre

113 Exhibition Street, Melbourne 3001 Responsible Alcohol Victoria GPO Box 4304, Melbourne 3000 P: 1300 650367 F: 03 8684 1688 E: [email protected] W: www.justice.vic.gov.au/alcohol

Liquor licensing

Department of Justice Working with Children Check Unit GPO Box 1915, Melbourne 3001 P: 1300 652879 E: [email protected] W: www.justice.vic.gov.au/workingwithchildren

Working with Children

Department of Transport Special Events, Public Transport Division GPO Box 2797, Melbourne 3001 P: 9655 3333 F: 9095 4152 E: [email protected] W: www.transport.vic.gov.au/eventnotification

Impact on public transport

Energy Safe Victoria Glen Waverley Office Ground Floor, Building 3, Brandon Office Park, 540 Springvale Road, Glen Waverley, 3150 P: 03 92715 400 F: 03 9686 2197 W: www.esv.vic.gov.au

Electricity Gas

Environment Protection Agency GPO Box 4395, Melbourne 3001 (03) 9695 2722 W: www.epa.vic.gov.au

Environmental considerations

Lifestyle and Rehab 603-611 Whitehorse Road, Mitcham 3132 P: 03 9872 4044 W: www.lr.com.au

Wheelchair hire Ramp hire

June 2010


http://www.justice.vic.gov.au/alcohol


http://www.justice.vic.gov.au/workingwithchildren


http://www.transport.vic.gov.au/eventnotification

http://www.esv.vic.gov.au/

http://www.lr.com.au/


Organisation Contact Details Information Provided/Notification Required Metropolitan Fire Brigade Southern Zone Command/Oakleigh Station

100 Atherton Road, Oakleigh 3166 P: 03 9665 4525 F: 03 9563 4201 Clayton South Station 529 Clayton Road, Clayton South 3169 Mentone Station 103 Nepean Highway, Mentone 3194 P: 03 9585 5090 W: www.mfb.vic.gov.au

Fire safety Fireworks/pyrotechnic notification Total fire ban exemptions

Parks Victoria Level 10/535 Bourke Street, Melbourne 3000 P: 03 8627 4699 F: 03 9629 5563 W: www.parkweb.vic.gov.au

Events on Parks Victoria land

Phonographic Performance Company of Australia (PPCA)

PO Box Q20 Queen Victoria Building NSW 1230 P: 02 8569 1111 F: 02 8569 1183 E: [email protected] W: www.ppca.com.au

Licensing for pre-recorded Music and Videos

Responsible Alcohol Victoria GPO Box 4304, Melbourne 3001 P: 1300 650 367 E: [email protected] W: www.justice.vic.gov.au

Major Event License – three months before event Temporary License – eight weeks before event

South East Water 20 Corporate Drive, Heatherton Locked Bag 1, Heatherton 3202 P: 131 694 E: [email protected] www.southeastwater.com.au

Water authority

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http://www.mfb.vic.gov.au/

http://www.parkweb.vic.gov.au/


http://www.ppca.com.au/


http://www.justice.vic.gov.au/


Organisation Contact Details Information Provided/Notification Required St John Ambulance P: 1300 360 455

W: www.stjohn.org.au First aid services

Standards Australia GPO Box 476, Sydney 2001 P: 1800 035822 W: www.standards.org.au

Australian Standards

State Emergency Service Central Region Headquarters P: 9684 6651 F: 9684 6633 E: [email protected]

Notification of major events

SunSmart 1 Rathdowne Street, Carlton 3053 P: 03 9635 5148 F: 03 9635 5260 E: [email protected] W: www.sunsmart.com.au

Sun safety Sunscreen sponsorship

Sustainable Living Foundation Level 2, 140 Bourke Street, Melbourne 3000 P: 03 9249 1888 F: 03 9249 1899 E: [email protected] W: www.slf.org.au/eventplanner

Improving sustainability toolkits Green suppliers

VicRoads 12 Lakeside Drive, Burwood East Private Bag 4, Mount Waverley, 3149 P: 13 11 71 E: [email protected]

Road closures

Victorian Building Commission Goods Shed North, 733 Bourke Street, Docklands 3008 P: 1300 815 127 F: 9618 9062 W: www.buildingcommission.com.au

Building permits

June 2010

http://www.stjohn.org.au/

http://www.standards.org.au/




http://www.sunsmart.com.au/


http://www.slf.org.au/eventplanner


http://www.buildingcommission.com.au/


Organisation Contact Details Information Provided/Notification Required Victorian Commission for Gambling Regulation

Level 5, 35 Spring Street, Melbourne 3000 P: 9651 3333 F: 9651 3777 W: www.vcgr.vic.gov.au

Fundraising Raffles Lucky Envelope

Victorian Deaf Society Level 4, 340 Albert Street, East Melbourne 3002 P: 03 9473 1117 TTY: 03 9473 1143 W: www.vic.deaf.com.au

Sign language interpreter

Victorian Police Chelsea Police Station 312 Station Street, Chelsea 3196 P: 9772 1344 F: 9772 9655 Cheltenham Police Station 1224 Nepean Highway, Cheltenham 3192 P: 9583 9767 F: 9583 9225 E: [email protected] Moorabbin Police Station 1011-1013 Nepean Highway, Moorabbin 3189 P: 9556 6565 F: 9553 4297 E: [email protected] Mordialloc Police Station 31 Albert Street, Mordialloc 3195 P: 9588 2988 F: 9588 2187 W: www.police.vic.gov.au

Notification if impact on local traffic Notification if liquor served Notification if large event Notification if security issues Notification if fireworks

Vision Australia 45 Princes Highway, Dandenong 3175 P: 1300 847466 www.visionaustralia.org.au

Improving access for people with visual impairments

June 2010

http://www.vcgr.vic.gov.au/

http://www.vic.deaf.com.au/



http://www.police.vic.gov.au/

http://www.visionaustralia.org.au/


Organisation Contact Details Information Provided/Notification Required Volunteering Australia Suite 2, Level 3, 11 Queens Road, Melbourne 3004

P: 03 9820 4100 E: [email protected] W: www.volunteeringaustralia.org

Volunteers

WorkSafe Advisory Service GPO Box 4306, Melbourne 3001 P: 1800 136089 or 03 9641 1444 E: [email protected] W: www.worksafe.vic.gov.au

Health and Safety Volunteer Management Risk Management Fireworks

The City of Kingston would like to acknowledge all the organisations listed above as source material for this Events Guide. Organisation Contact Details Information Provided/Notification Required Sustainable Packaging Suppliers* Gilt Quest Pty Ltd 22 Fulton Street, South Oakleigh, 3167

P: 03 9543 7750 E: [email protected]

Recycled paper pizza trays

Going Green Solutions 946 Main Road, Hurstbridge, 3909 P: 03 9718 0126 E: [email protected] W: www.goinggreensolutions.com.au

100% recycled writing paper and envelopes, compostable plates, cups, cutlery and rubbish bags

Recyc lé Bag 30 Robert Street, Spotswood, 3105 P: 03 9319 1691 E: [email protected] W: www.recyclebag.com.au

Tissue paper, counter rolls, swing tags, boxes and cartons, carry bags, paper bags

Visy Closed Loop Level 1 40 Albert Road, South Melbourne, 3205 P: 1300 762166 E: [email protected] W: www.visyclosedloop.com

100% recyclable food and beverage packaging, including coffee and cold drink cups and lids, event range, carry trays, toilet rolls, hand towels, tissue, napkins, cutlery, salad and dessert bowls

June 2010


http://www.volunteeringaustralia.org/


http://www.worksafe.vic.gov.au/



http://www.goinggreensolutions.com.au/


http://www.recyclebag.com.au/


http://www.visyclosedloop.com/


Organisation Contact Details Information Provided/Notification Required Traffic and Transport Management Suppliers* Active Traffic Management Kevin Silbert

P: 03 9704 6888 / 0438 121410 F: 03 8790 5556 E: [email protected]

Altus Traffic Pty Ltd Jason Habbs

33 Spencer Street, Sunshine 3020 P: 03 9316 9102 F: 03 9316 9199 E: [email protected]

Construct Traffic Pty Ltd Con Alexander

PO Box 311, Essendon North 3041 P: 1300 736030 F: 1300 738030 E: [email protected]

Deploy Management Systems Damien Petrie

7 Tadji Close, Croydon North 3136 P: 03 9723 5511 F: 03 9723 5522

Direct Traffic Control 110 Clifton Avenue, Leopold 3224 P: 03 5250 1673 / 0413 315284 F: 03 5250 1673

Filcon Safety 75 Bakehouse Road, Kensington, 3031 P: 03 9376 1888 / 0425 828276 / 0413 559769 F: 03 93725288 E: [email protected]

Highway Traffic Control Rodney Gascoigne

PO Box 4515, Dandenong South 3175 P: 03 9706 8427 / 0417 532956 F: 03 9706 8438 [email protected]

M1 Traffic Dan Bourne

P: 0430 655375 F: 03 9385 2293 E: [email protected]

June 2010








Organisation Contact Details Information Provided/Notification Required Metropolitan Traffic Management 574 Grieve Parade, Brooklyn 3012

P: 03 9314 4391 F: 03 9314 4381

NEWCO Infrastructure Services Pty Ltd P: 03 9729 8885 F: 03 9729 8886

Pro-tech Traffic Bob Smith

105 Fitzgerald Road, Laverton North 3026 P: 03 9931 1924 / 0417 613092 F: 03 9931 1925

Road Traffic Management Pty Ltd John McMorrow

PO Box 242, Lara 3212 P: 03 5275 7500 / 0408 886164 F: 03 5282 8904 E: [email protected]

Roadworx Operations Julian Saarinsen

P: 1300 188811 / 0409 196889 F: 03 9555 8255 E: [email protected]

Solution 1 Traffic Plans Pty Ltd Suite 191, Toorak Road, South Yarra 3141 P: 03 8682 9505 F: 1300 766992 E: [email protected]

Traffic Management Plan creation only

STA Traffic Management 17-19 Graham Court, Hoppers Crossing 3029 P: 03 9360 9930

Statewide Traffic Control Pty Ltd Rod Warner

PO Box 5018, Hallam 3803 P: 03 9708 6288 / 03 9708 6922 E: [email protected]

Supersealing Traffic Management Dave Bava

PO Box 2284, Bayswater 3153 P: 03 9801 1622 F: 1300 664727 E: [email protected]

June 2010






June 2010


Organisation Contact Details Information Provided/Notification Required Traffic Control Victoria Pty Ltd Wayne Makin

167 Kingsclere Avenue, Keysborough 3173 P: 03 9711 1988 / 0405 548575 F: 03 9711 5205 E: [email protected]

Traffic Diversions Group Pty Ltd Steven MacGregor

3 Horne Street, Hoppers Crossing 3029 P: 03 9931 1948 F: 03 9931 1949

US Utility Services Traffic Management 40 Commercial Drive, Lynbrook 3975 P: 1300 660897 F: 1300 308166 E: [email protected]

Victorian Traffic Management Pty Ltd 133 Kidds Road, Doveton 3177 P: 03 8707 7909 / 0408 038768 E: [email protected]

Works Infrastructure Allan Williams

PO Box 246, Pakenham 3810 P: 03 5940 1688 / 0407 366261 F: 03 5940 2691

* The City of Kingston provides these details for information only. The Council does not endorse or recommend these suppliers and does not take any responsibility for business relationships between event organisers or any suppliers they may engage.





61. Appendix C: Which Event Notification Form Should I Use?

June 2010


62. Appendix D: Parks and Reserves

Name Address Ope

n sp

ace

Publ

ic to

ilets

Pi

cnic

tabl

es

BBQ

Pl

aygr

ound

He

athl

and

Com

mun

ity h

all

Spor

ts fa

cilit

ies

Pavi

lion

Bike

trac

k W

alki

ng tr

ack

Skat

e pa

rk

Aspendale 3195 Aspendale Foreshore Parking via Gnotuk Avenue,

Aspendale Melway Ref: 92JB

Attenborough Park Station Street, Aspendale Melway Ref: 92F2

Browns Reserve Browns Lane, Aspendale Melway Ref: 92H2

Illuka Reserve Illuka Avenue, Aspendale Melway Ref: 92K5

LL Stevenson Reserve Hickman Avenue, Aspendale Gardens Melway Ref: 93C5

Regents Park Sixth Avenue, Aspendale Melway Ref: 92K7

Bonbeach 3196 Bonbeach Foreshore Parking via Williams Grove,

Bonbeach Melway Ref: 97B4

Bonbeach Sports Reserve

Cannes Avenue, Bonbeach Melway Ref: 97D4

Carrum 3197 Carrum Foreshore Parking via Stephens Street,

Carrum Melway Ref: 97C7

Roy Dore Reserve Dyson Road, Carrum Melway Ref: 97E8

Chelsea 3196 Beazley Reserve 142-172 Thames Promenade,

Chelsea Melway Ref: 93F12

Bicentennial Park Thames Promenade, Chelsea Melway Ref: 93D12

Chelsea Foreshore Douglas Lane/The Beachway, Chelsea Melway Ref: 93A12/97B1

Chelsea Recreational Reserve

Beardsworth Avenue, Chelsea Melway Ref: 93D12

Edithvale Foreshore Reserve

The Esplanade, Edithvale Melway Ref: 92K9

Edithvale Recreational Edithvale Road, Edithvale

June 2010


Name Address Ope

n sp

ace

Publ

ic to

ilets

Pi

cnic

tabl

es

BBQ

Pl

aygr

ound

He

athl

and

Com

mun

ity h

all

Spor

ts fa

cilit

ies

Pavi

lion

Bike

trac

k W

alki

ng tr

ack

park

Sk

ate

Melway Ref: 93C8 Edithvale Wetlands Edithvale Road, Edithvale

Melway Ref: 93D8

Heights Park Thames Promenade, Chelsea Melway Ref: 93G11

Victory Park The Strand, Chelsea Melway Ref: 97B1

Cheltenham 3192 Glyn Reserve Glyn Court, Cheltenham

Melway Ref: 77K11

Highett Reserve Turner Road, Highett Melway Ref: 77H10

Karkarook Park Run by Parks Victoria

Fairchild Street, Heatherton Melway Ref: 78D8

Kingston Heath Reserve Farm Road, Cheltenham Melway Ref: 87F1

Le Page Reserve Argus and Herald Streets, Cheltenham Melway Ref: 78B12

Sir William Fry Reserve Nepean Highway, Cheltenham Melway Ref: 77G11

Stanley Avenue Playground

Stanley Avenue, Cheltenham Melway Ref: 86J2

Clarinda 3169 Bald Hill Park Bunney Road, Clarinda

Melway Ref: 78K5

Grange Reserve Osborne Avenue, Clayton South Melway Ref: 79F8

Keeley Park Main Road, Clayton South Melway Ref: 79E5

Namatjira Park Springs Road, Clayton South Melway Ref: 78K4

Dingley 3172 Braeside Park Run by Parks Victoria

Lower Dandenong Road, Braeside Melway Ref: 88D8

Chadwick Reserve 100 Howard Road, Dingley Melway Ref: 88C6

Dingley Reserve Marcus Road, Dingley Melway Ref: 88F6

Rowan Road Reserve Rowan Road, Dingley

June 2010


Name Address Ope

n sp

ace

Publ

ic to

ilets

Pi

cnic

tabl

es

BBQ

Pl

aygr

ound

He

athl

and

Com

mun

ity h

all

Spor

ts fa

cilit

ies

Pavi

lion

Bike

trac

k W

alki

ng tr

ack

park

Sk

ate

Melway Ref: 88H6 Mentone 3194 Dolomore Reserve First Street, Mentone

Melway Ref: 87B6

Mentone Foreshore Naples and Beach Roads, Mentone Melway Ref: 86K8

Mentone Racecourse Reserve

Glenelg Drive, Mentone Melway Ref: 87C5

Mentone Reserve Brindisi Street, Mentone Melway Ref: 86K6

Southern Road Reserve Southern Road and Broome Avenue, Mentone Melway Ref: 87F6

Moorabbin 3189 Dane Road Reserve Dane Road, Moorabbin

Melway Ref: 77D7

GR Bricker Reserve Rowans Road, Moorabbin Melway Ref: 77H6

Mordialloc 3195 Ben Kavanagh Reserve McDonald and Chute Streets,

Mordialloc Melway Ref: 87G12

Bradshaw Park White Street, Mordialloc Melway Ref: 87E10

Doug Denyer Reserve Crown Avenue, Mordialloc Melway Ref: 87H12

George Woods Reserve Governor Road, Mordialloc Melway Ref: 92G1

J Grut Reserve Governor Road, Mordialloc Melway Ref: 92H1

Kevin Hayes Reserve Crown Avenue, Mordialloc Melway Ref: 87H12

Mordialloc Foreshore Beach Road, Mordialloc Melway Ref: 87E12

Peter Scullin Reserve Beach Road, Mordialloc Melway Ref: 92E1

Oakleigh South 3167 Dales Park 570 Warrigal Road,

Oakleigh South Melway Ref: 78D5

Parkdale 3195 Gerry Green Reserve Nepean Highway and

Imes Street, Parkdale

June 2010


Name Address Ope

n sp

ace

Publ

ic to

ilets

Pi

cnic

tabl

es

BBQ

Pl

aygr

ound

He

athl

and

Com

mun

ity h

all

Spor

ts fa

cilit

ies

Pavi

lion

Bike

trac

k W

alki

ng tr

ack

park

Sk

ate

Melway Ref: 87D8 Parkdale Foreshore Beach Road, Parkdale

Melway Ref: 87B10

Walter Galt Reserve Brisbane Terrace, Parkdale Melway Ref: 87F8

June 2010


63. Appendix E: Halls for Hire Name Address Contact Details Aspendale Aspendale Primary School Laura Street

Aspendale 3195 P: 03 9580 3255 F: 03 9587 4345

Aspendale Gardens Community Centre

103-105 Kearney Drive Aspendale Gardens 3195

Mrs Jan Masson P: 03 9587 5955 F: 9587 5280 E: [email protected]

Bonbeach Bonbeach Primary School and Preschool

Breeze Street Bonbeach 3196

P: 03 9772 3471 F: 03 9776 1517 E: [email protected] W: www.bonbeachps.vic.edu.au

Chelsea Carrum Guides Community Hall

Corner Dyson and Walker Roads Carrum 3197

City of Kingston P: 1300 653356

Chelsea Function Centre Station Street Chelsea 3196

P: 03 9772 1873

Chelsea Primary School Argyle Avenue Chelsea 3196

Margaret Clyne P: 03 9773 2055 F: 03 9776 0354 E: [email protected]

Chelsea Heights Community Centre

Beazley Reserve Thames Promenade Chelsea Heights 3196

P: 03 9772 3391 E: [email protected]

Neiman Community Hall 14 Baxter Avenue Chelsea 3196


Cheltenham Cheltenham East Hall 39 Follett Road

Cheltenham 3192 Yvonne Buchan P: 03 9584 2537

Clayton South Clarinda Community Hall 24 Sundowner Avenue

Clayton South 3169 Fay Wilkinson P: 03 9551 8711

Westall Community Centre Rosebank Avenue Clayton South 3169

P: 03 9546 3233

Clarinda Clarinda Community Centre

58 Viney Street Clarinda 3169

P: 03 8551 1200 F: 03 8551 1223 E: [email protected]

Dingley Dingley Tennis Club Rowan Road

Dingley Village 3172 P: 03 9547 4839 F: 03 9547 5310 E: [email protected]

Dingley Village Neighbourhood centre

31b Marcus Road Dingley Village 3172

Mrs Carmel Mullen P: 03 9558 1866 F: 03 9558 2237 E: [email protected] W: www.dvnc.com.au/hall

June 2010



http://www.bonbeachps.vic.edu.au/






http://www.dvnc.com.au/hall

June 2010


Name Address Contact Details St Mark’s Community Hall 511 Lower Dandenong

Road Dingley Village 3172

Ken Jorgensen P: 03 9551 1039

Mentone Mentone Primary School Childers Street

Mentone 3194 Robyn Wilson P: 03 9583 2995 E: [email protected]

Moorabbin Kingston Arts Centre 979 Nepean Highway

Moorabbin 3189 Arts and Culture City of Kingston P: 03 9556 4440 F: 03 9556 4441 E: [email protected] W: www.artscentre.kingston.vic.gov.au

Kingston City Hall Formerly Moorabbin Hall

Corner Nepean Highway and South Road Moorabbin 3189

Arts and Culture City of Kingston P: 03 9556 4440 F: 03 9556 4441 E: [email protected] W: www.artscentre.kingston.vic.gov.au

Mordialloc Allan McLean Hall Corner Lewis and Albert

Streets Mordialloc 3195


Mordialloc Court House Albert Street Mordialloc 3195

City of Kingston Ph: 1300 653356

Parkdale Shirley Burke Community Centre

64 Parkers Road Parkdale 3194

P: 03 9580 4998 E: [email protected] Office hours are Monday 10am to 12pm and Thursday 12pm to 4pm.

Patterson Lakes Patterson Lakes Community Centre

54-70 Thompson Road Patterson Lakes 3197

P: 03 9772 8588 F: 03 9776 1987 E: [email protected]

If you are interested in hiring a sports club please contact the Sport and Recreation Coordinator at the City of Kingston for information about which sports clubs are able to hire out their facilities.



http://www.artscentre.kingston.vic.gov.au/


http://www.artscentre.kingston.vic.gov.au/



64. Appendix F: Community Noticeboard Locations Site Number Location Number of Signs 1 Beauty Point, Nepean Highway, Carrum 1 2 Outside Chelsea Town Hall, Chelsea 1 3 Attenborough Park, Mordialloc 2 4 Pier Road, Mordialloc 1 5 Bradshaw Park, White Street/Nepean Highway, Parkdale 1 6 Gerry Green Reserve, Innes Street, Mordialloc 1 7 Walter Galt Reserve, Warren Road, Mordialloc 1 8 Hazel Pierce Reserve, Beach Road, Mordialloc 1 9 Warrigal Road, Nepean Highway, Mentone 2 10 Sir William Fry Reserve, Cheltenham 1 11 Outside Moorabbin Town Hall, Moorabbin 1 12 Bald Hill Park, Eulinga Road, Clayton South 1 13 Namatjira Park, Springs Road, Clayton South 1 14 Community Centre, Marcus Road, Dingley 2 15 Beach Road/Mentone Parade, Mentone 1 16 Bricker Reserve, Moorabbin 1 17 Keeley Park, Main Road, Clayton South 1 18 Heatherton Park, Heatherton Road, Clayton South 1

Please contact the Local Laws Department for specific locations within the listed areas and to apply to use the community noticeboards.

June 2010


65. Appendix G: Roads Managed by VicRoads Road Name Also Known As Road Type Road

Number Mornington Peninsula Route Freeway 1600 Westall Road Springvale Bypass, Clayton

Springvale Bypass, Dingley Village Springvale Bypass, Springvale Springvale Bypass, Springvale South

Arterial 5056

Thompson Road McLeod Road, Carrum McLeod Road, Patterson Lakes Station Street, Carrum

Arterial 5164

Braeside-Dandenong Road Governor Road, Braeside Arterial 5168 Huntingdale Road Clarendon Avenue, Oakleigh South

Clarinda Road, Clarinda Haughton Road, Oakleigh South

Arterial 5306

Wickham-Keys Road Keys Road, Moorabbin Wickham Road, Moorabbin

Arterial 5313

Chesterville Road Arterial 5317 Old Dandenong Road Arterial 5319 Wells Road Arterial 5795 Springvale Road Edithvale Road, Chelsea Heights

Edithvale Road, Edithvale Springvale Road, Chelsea Heights

Arterial 5797

Doncaster-Mordialloc Road Boundary Road, Braeside Boundary Road, Dingley Village Clayton Road, Clayton Clayton Road, Clayton South

Arterial 5803

Beach Road Arterial 5840 Centre Dandenong Road Arterial 5841 Warrigal Road Arterial 5843 White Street Arterial 5927 Heatherton Road Kingston Road, Clarinda

Kingston Road, Heatherton Arterial 5970

State Highway (Lower Dandenong/Cheltenham)

Lower Dandenong Road, Dingley Village Lower Dandenong Road, Mentone

Arterial 6050

Warrigal Highway Warrigal Road, Cheltenham Warrigal Road, Heatherton Warrigal Road, Mentone Warrigal Road, Oakleigh South

Arterial 6070

State (Bell/Springvale) Highway

Springvale Road, Chelsea Heights Arterial 6400

Nepean Highway Arterial 6660 Please note that this list is intended as a guide only. It is not exhaustive and if in doubt as to which authority manages a particular road, event organisers should contact the Council’s Traffic and Transport Department or VicRoads. The City of Kingston takes no responsibility for any issues that may arise as a result of the inaccuracy of this list.

June 2010

June 2010


66. Appendix H: Best Practice Reference Documents Access Audits Australia, How to Provide Better Access to Festivals and Outdoor Events.

Available to order at http://tinyurl.com/ylf8elb Country Fire Authority and Metropolitan Fire Brigade, Can I or Can’t I?.

Available at http://tinyurl.com/yezvzy4 or http://tinyurl.com/yzwhx3g Department for Sustainability and the Environment, A Good Neighbour Code of Practice for a Circus

or Carnival, October 2007. Available at http://tinyurl.com/yzza83y

Department of Health, Code of Practice for Running Safer Dance Parties, 2004. Available at http://tinyurl.com/ygfwtzo

Department of Health, Smoke Free Underage Music/Dance Events Guide. Available at http://tinyurl.com/yc56zop

Department of Health, Voluntary guidelines to provide free or low cost drinking water on licensed premises. Available at http://tinyurl.com/yzu8tkt

Department of Planning and Community Development, Office for Disability, Inclusive Consultation and Communication with People with a Disability, 2008. Available at http://tinyurl.com/2d2gkhu

Department of Transport, Information Kit for Event Organisers: Events Affecting Public Transport, 2007. Available at http://tinyurl.com/yzrpmge

Energy Safe Victoria, Code of Practice for The Safe Use of LPGas at Public Events in Victoria, 2009, Available at http://tinyurl.com/2b8uca3

Energy Safe Victoria, Public Events Catering Vendors Information Park, 2009. Available at http://tinyurl.com/2bu754h

Our Community, Marketing. Available at http://tinyurl.com/m8ssr4

Our Community, Risk Management Help Sheets. Available at http://tinyurl.com/yadnou2

RSPCA, How should I care for my pets during fireworks displays?. Available at http://tinyurl.com/yhfxt36

Meeting and Events Australia, Accessible Events: A Guide for Organisers, 2006. Available at: http://tinyurl.com/39q6nfu

SunSmart Victoria, Tips for Event Planners, 2010. Available at http://tinyurl.com/yc8fcml

Sustainable Living Foundation, Sustainable Events Planner, 2010. Available at http://tinyurl.com/ybn8m5y

Volunteering Australia, Running the Risk? Risk Management Tool for Volunteer Involving Organisations, 2003. Available at http://tinyurl.com/yd54nqj

WorkSafe Victoria, Advice for Managing Major Events Safely, 2006. Available at http://tinyurl.com/yco69bc

WorkSafe Victoria, Crowd Control at Venues and Events, 2007. Available at http://tinyurl.com/y9x4nk2

WorkSafe Victoria, Volunteer Health and Safety: A Handbook for Community Service Organisations, 2008. Available at http://tinyurl.com/yfew4x9

VicRoads, Register of Public Roads (Part A), 2008. Available at http://tinyurl.com/yl8swh

http://tinyurl.com/ylf8elb

http://tinyurl.com/yezvzy4

http://tinyurl.com/yzwhx3g

http://tinyurl.com/yzza83y

http://tinyurl.com/ygfwtzo

http://tinyurl.com/yc56zop

http://tinyurl.com/yzu8tkt

http://tinyurl.com/2d2gkhu

http://tinyurl.com/2d2gkhu

http://tinyurl.com/yzrpmge

http://tinyurl.com/2b8uca3

http://tinyurl.com/2bu754h

http://tinyurl.com/m8ssr4

http://tinyurl.com/yadnou2

http://tinyurl.com/yhfxt36

http://tinyurl.com/39q6nfu

http://tinyurl.com/yc8fcml

http://tinyurl.com/ybn8m5y

http://tinyurl.com/yd54nqj

http://tinyurl.com/yco69bc

http://tinyurl.com/y9x4nk2

http://tinyurl.com/yfew4x9

http://tinyurl.com/yl8swhs