event management proposal jonathan field

8/19/2019 Event Management Proposal Jonathan Field

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[DOCUMENT TITLE]

INNOVATE YOUR EXPERIENCE


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Introduction

The Importance of Hiring a Professional Event Management Partner

In-person events are a great opportunity to establish the right impression and reputation for

your company. Events offer a look into the company’s culture, a window into the corporation’s

nuts and bolts. A well-executed event can your memoir special and unforgettable to the point

that it will be treasure forever.

Company ProfileEl roduccion, as a part of !I"E#$ E%E"$ &roup of 'ompany, serves around the city. $he

company provides event planning such as consultation, event day coordination, partial(full

event planning, destination wedding coordination, e)uipment rentals, audio-video productionand same I$ services. *e also offer a wide range of services under the category of social

planning and corporate planning.

Mission

+ur mission is to provide the highest level of event planning services with latest trend of

technology while maintaining extraordinary customer service.

Vision$o have delighted and valued customer, by means of helping them to host events that exceed

business re)uirements and expectations.


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The Team

+ur company is composed of professional in their own expertie, thus will ensure you optimum

productivity for the company and or gigantic event of your life.

Our Location

A premiere company re)uires a premier location. *e are located at the onifacio &lobal 'ity,

$aguig. $he one of the high end city as of date in the hilippines. *e also have business center

in aguio 'ity, #an !ernando ampanga, 'ebu 'ity and avao 'ity. #o wherever part of

hilippines you are. *e can accommodate you and give you all the services we can offer.

Engr. Jonathan AldaveField

President/Technical Manager

Ar. Cristal Joy FieldSocial & Event Manager/

Engr. Juan San Miguel Liaison Manager/

!siness Center Coordinator"L!#on

Jayson FieLiaison Sta$%eceivale

Glayzel FieldLiaison Sta$" S!''lies"

illing

Yuki Salve FieldSecretar(

Yuri BernadetteField

)rea/Pro*ect

Coordinator


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AfliatesCatering Services ights and Sound

Mother Co!"any

Go#ns and Suites$ental

%ideo Coverage and&ther '( )eeds

(ravel and (ours

(a*le+ Chair and (ent$entals

&nline and ocal FuneralServices


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Our Former Clients

Souvenirs+ 'nvitationand ,arty )eeds

Client + )nne C!rtisEvent ty"e + Live Concert%enue + S,art )raneta Colise!,"

C!ao-ate + Ma( -." 0-1

) concert 2!ll o2 'er2or,ance andcelerit( catering 000 a!diences3

Client + )ccent!reEvent ty"e + Cor'orate)nniversar(%enue + Phili''ines International

Convention Center-ate + Ma( -." 0-1

) cor'orate event 2!ll o2 a4ards"inter,ission 'er2or,ances and )5P

Client + %egine 5elas7!es and Ogie)lcasid

Event ty"e + 8edding Concert%enue + Patio 5ictoria" Manila-ate + Ma( -." 0-1

) s'ecial 4edding / concert o2 their li2e

celerating 4ith their 2a,il( and close2riends3


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Proect Proposal

Our !nderstanding of "our #eeds

*e have reviewed your initial re)uirements and understand the following key facts about your

event/0. Event #ame/ 1ierdae 'orporation 23th Anniversary

4. $ate%s&' 5une 04, 4302

6. Location' $he 7eritage 7otel, 1anila hilippines

8. Proected #um(er of )ttendees/ 033

Every event is uni)ue and special. Each has its own distinct audience, tone, personality, and set

of business ob9ectives. In the beginning, El Produccion &roup of 'ompany will conduct a

preliminary consultation to understand your event’s ob9ectives and goals. *e will then set up a

strategy and

execution plan accordingly. It will focus on streamlining logistics so that your event:sbest )ualities shine through.

Event*s Location

Client + 9!lia arretoEvent ty"e + De!t/ -:th irthda(%enue + Shangri;la" Ma


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Events Venue

Colum(us Function +oom


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Memorandum of )greement

Letter of )greement

$his agreement is between $on ,uan Carlo -. Francisco, owner of Mierdae Industrial /ervice

and Cali(ration Corp, hereafter referred to as CLIE#T0 and EL P+O$$!CIO#, hereafter

referred to as CO#T+)CTO+0 and made and entered into this March 120 3415 at /an ,ose0

6alanga City 6ataan.

*hereas, the contractor offers his services for corporate event as an event coordinator to

provide the

I. Follo7ing

0. ;esearch, esign, planning, coordination, and evaluation of the corporate event.

4. ;esearch that will commence with the 9oin execution of this agreement.


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6. A 14th )nniversary event with the team of /tars 8ars


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VII. Changes and Cancellations

Any and all changes made to this letter of agreement must be made in writing and signed

by all parties. If the event is cancelled, refunds are limited to unearned fees, funds in

excess of unused or non-refundable fees, and out-of-pocket expenses. If '>IE"$ cancels

less than 3

days before the event, there will be no refund issued.

VIII. )cceptance

$he parties whose signature affixed below agree to accept the terms and conditions stated

within this agreement.

/igned (y'

$on ,uan Carlo -. Francisco

'lient

,onathan Field

resident

)ctivity Calendar

Months eek / eek 0 eek 1 eek 2

March

• Pro'osal/,eeting4ith the Client

• !dget )lign,ent

• Disc!ssion o25en!e" =!est"Moti2 and Date

• >inali#eevent'ro'osal

• Contractsigning o2MO) anddo4n'a(,ent o210?

• Contact all theneededa@liates

• Sched!le,eeting 4ith alla@liates

• Meeting 4ith thes!''liers o2 theinvitation cardand so!venirs"disc!ss thedetails andre7!est sa,'le'rotot('e

• Meeting 4ith thes!''liers o2

Ao4ers and 'lacean order to edeliver on the da(e2ore 4edding

)'ril 3oly #eek • Meeting and2ood tasting4ith thecaterertogether4ith theclient"disc!ssing

• Meeting 4ith'hotogra'herdisc!ssing theconcern 4iththe event and'hoto ooth

• >inali#e the deal

• Distri!tion o2

• >inali#ing theven!e

• U'date the stat!so2 the ven!e"caterer"'hotogra'her"Ao4er sho' andinvitation o2

Date

a

t

eDate


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the concernandBnali#ing thedeal

invitations

s!''liers• =ive an !'date to

the co!'le andget collection o2another 0? o2'a(,ent 2or thes!''lier

Ma(

• •

• >ollo4 !'s!''lier 2or thedeliver( o2 theso!venir on 9!l(-" 0-.

• Meeting 4ith the

videogra'her anddirector 2or Sa,eDa( Edit and Pre;N!'tial 5ideo

• >inali#ing the dealtogether 4ith theclient

9!ne

• Chec


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• 7ard ound >eather *edding Album


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• *edding $oken( #ouvenir

o 'hampagne &lass


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Invitation


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(i!eline 5

1+00 ', 6+06 ', + 8edding to e o@ciate ( the 'riest FFFFFFFF

6+06 ',; .+00 ', + Setting 2ree o2 the doves

Dance 4ith the 'arents" then dance o2 the ne4l(4eds

.+00 ', :+00 ', + Pict!re tariends and g!ests

Photo ooth + Photo ooth is availale d!ring entertain,ent

Inter,ission + Selected g!est and singer 4ill sing on theevent

GThe %est o2 Li2e" r!no MarsH

:+00 ',; :+-0 ', + o!7!et and =arter

:+-0 ',; :+10 ', + ca


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Venue*s Layout


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/8OT )#)L"/I/

+ur company can easily adapt to the innovation of technology bringing our customer not onlypremium experience but also a remarkable event. #erving ataeJos is our heart but as company’sname exploded around hilippines our company’s location is in the capital of ataan where ease of transportation is at hand.

+ur weakness is the fast pacing technology that is why we ensure that our e)uipment and facility isup to date to the clients’ need. 1ultimedia production now a day become cheaper and cheaper giving us increase in competitor instead of focusing on them we focus to give options of servicepackage to the client according to their budget.

+ur opportunities are growing as the social networking grows. !rom print advertisement into radioannouncement. "ow our publicity become viral because of our website, page, group and after sale

online customer service. *e also plan to have our corporate office in one of the premium city in thehilippines, onifacio &lobal 'ity. >ocal and international investor brought not only opportunity tocompany to expand but also give employment and career to young generations with potentials.

$he threats we may encounter are the new competitors in the market, their new innovative productsand their access to channels of event’s location. $hat is why we ensure our company’s team arehighly skill on their specialty not 9ust to give you what you need but also to have research anddevelop product and services that will surpass your expectations.

)CTIO# PL)#

Promote gro7th s?ills of young generation.

!I"E#$ E%E"$# group of company promotes development of young generations. *e accept on 9ob training of the inspiring youth that are inspired to take the path of event management services. As kK04 education was already introduced in the hilippines our company also offer $E#A 'ourseespecially inclined to front office services. As we see their willingness to learn and to develop their skills, our eagerness to give them opportunities grow.

Esta(lish good 7or?ing condition and pu(lic relation to increasepotential client

After our company finish the 9ob on the client, we ensure that will ask suggestion and feedbackabout our service and what more we can offer to them. *e also give small gift or giveaways to theclients as token of appreciation in selecting our service among others. In that way we developrapport to the customer and enhance our existing services and product or develop a new one.


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6rought generator in case of po7er outage

Every time we have an event that we offer our services we always assure that we always bringgenerator that is sufficient enough to give us source of electricity if power outage occurs.

6ac? up e@uipment.

ack up e)uipment are always available in case one of the e)uipment down to ensure the smoothflow of the event.

Form emergency plan in case of sudden changes or une9pectedevent

Emergency plan is already established and presented to the client ahead of time so if unexpectedevent occur the activity can still continue in the same or alternative way.

event management proposal jonathan field

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