Best Remote Management Tools

Up until a few years ago, remote work was considered unreliable and was offered minimum

wage; recently with the pandemic threats & collapsing economy, it is becoming a full-time

career. As a business, you should manage teams when you are good at what you do back by

taking risks and actions whenever required. Your brand may have several teams collaborating

effectively under guided leadership. Stay up to date on projects by communicating with them

regularly and checking if they have the necessary tools and details to handle the team. This

raised questions and challenged credibility, context, reliability but powerful collaboration tools

are now empowering people to explore the unexplored as of now. We’ll talk about the best

remote management tools that manage a remote development team.

Effective management of Remote Management TeamsSome key points to manage the Offshore development team are,

● Explain the project goal and make sure the team is on the same page as you. Context over

communication delivers desired results.

● Make sure the team works collaboratively to reduce stress and anxiety.

● Swap work schedules among the team to overcome time differences.

● Maintain and monitor a work log to keep track of the performances.

● Have face-to-face chats often during brainstorming sessions to get familiar & understand

how your team works out the knots.

WorkSpace for Remote Work Culture

By 2020, the world froze and had to resort to a remote workspace overnight. To cope up and

continue with the new normal, organizations had to find a way to strengthen remote performance

without compromising user and client experience alike. To navigate this setup without additional

issues remote teams had to feel connected and the only way to establish a productive

environment is through setting up a flexible, creative remote workspace where teams could

understand what was going on with their team members. Google Workspace and Microsoft

Workspace are considered as one of the best remote management tools for data handling,

FIGJAM for creatives, Zoom by educators, etc made it feasible.

Google Workspace

Google had been an innovating tech leader so when their cloud based workforce formerly known

as G-suite was easily integrated to work flows by most tech organisations. Additionally Google

specifically renamed it to Google Workspace as they claimed that ‘work is no longer a physical

place’. Remote employees are working with their employer, clients, teams for discussions,

knowledge sharing backed by a strong team culture. Google workspace ensures security, and

data privacy integrated with Calendar, Google Docs, Google Sheets, Google meet, Vault, Work

insights, etc to collaborate with your team effectively.

Microsoft Workspace

With Remote work implementation, organizations are facing the challenge of finding a reliable

way to connect, collaborate and manage their works. Similar to Google workspace, Microsoft’s

Workspace allows employees to customize My Workspace based on the team’s requirements. My

workspace features include creating Folders to organize, saving searches, creating a dashboard,

etc. Microsoft Workspace collection includes Word, Excel, Outlook, PowerPoint, and OneNote.

Microsoft 365 increases the production level and reduces the malware and intrusion risks.

Collaboration Tools

Whether it is for in-house teams or offshore teams, communication is the key for getting the

work done effectively. To subdue this issue organizations use mail, chats, video calls, virtual chat

rooms and conferences to help the team understand the project very clearly and collaborate

effectively. Here are some highly recommended remote management tools to ensure seamless

communication between teams.

Slack

Slack is a faster, better organised and secure way to communicate with your team. Slack is a

messaging app for business that connects people to the information that they need. By bringing

people together to work as a unified team, Slack transforms the way that organisations

communicate. Slack enables creating team conversation into projects, teams, and topics. The

pricing of slack is $6.67-$12.50/monthly with a free limited option.

Troop messenger

Troop Messenger, an Indian app for professional communication rivals Slack helps businesses to

chat, meet, call and collaborate. The platform allows sharing files, audio-video conferencing, and

much more. Troop is preferred when privacy is of concern. Since it possesses a low-complexity

interface, teams can migrate files between teams, track or monitor the progress for businesses

based on multi-locations. The price of troop messenger is up to ₹500 users/month.

Video Conferencing Tools

Whether it is in-house teams or remote teams face to face communication holds value than a text

that conveys everything in detail. With video conferencing you can get your teams and clients on

the same page as you. Video conferencing platforms are one of the needed remote management

tools to provide a collaborative atmosphere between the employees from multiple locations.

Since video conferencing performs 30% better in communication and collaboration it’s worth

investing in a great video conferencing platform for your business. Here we have shortlisted a

few tools that have high reputations by top organisations.

Skype

Skype, ahead of its time, is robust and works well for small teams. It is a good way to call and

communicate with teams. Skype’s business package allows up to 250 team members and the

video or audio call can be recorded for future references. Skype is versatile for HD video calling,

screen sharing, video call recording, interactive video chats, and location sharing. Since Skype is

a Microsoft product you can share data from office apps and services such as MicrosoftTeams,

MicrosoftExchange, MicrosoftOneDrive, Microsoft SharePoint, and Web and mobile versions of

Word, Excel, and PowerPoint. The skype pricing for business basic is ₹125.00 user/month and

Microsoft 365 Business Standard is ₹660.00 user/month.

Zoom

Zoom with its recent fame has quickly become the go to tools by remote teams in the Corporate

sector. It allows you to conduct one on one and group meetings with screen sharing, co-hosting,

and recording or creating transcripts for meetings are some of the popular features. Zoom has

300+ million active users globally due to its high video quality, unlimited meetings, scheduled

calls, host controls, and private or group chats. The pricing starts from $149.90 for 100

participants, with a Free limited plan. You can purchase the plans for up to 1000 interactive

audiences and team members based on the organization size.

File-sharing Tools

Following quality communication and face-time, remote team management is always concerned

about secure file sharing. File sharing involves any file transfer protocols or files being ripped

(ie; copying files to disc) or through mails. Emails are one of the major file-sharing options with

limitations on attachments and security. But, to secure file sharing among remote teams, cloud

storage is inevitable, with tons of widely accessible apps in the market. Giants and smaller

companies offer countless online cloud storage and file-sharing apps to synchronize and lead

teams on the right path. We have mentioned the best remote management tools for an effective

remote culture.

Google Drive

A cloud storage platform that enables users to save files online with access from multiple

locations and features like documents, spreadsheets, presentations to share and secure files in a

centralized location. Drive allows files and folders that can be accessed based on permissions.

The user who creates a file or folder is recognized as the owner by default and can control the

visibility and edit permissions across accounts or transfer ownership using Gmail. It integrates

well with first-party or third-party web applications for a seamless customer experience. Google

offers 15GB of storage for free and to extend the storage GoogleDrive offers various plans at low

cost for both consumer and enterprise versions.

DropBox

Cloud storage plays a pivotal role for development. DropBox runs on a hybrid model, known as

Magic Pockets, a custom-built infrastructure equipped with interfaces for easier collaboration

regardless of location and device. For a smooth setup and execution, set up a shared folder to

distribute files all over the team, or allow access from the web without stuffing them all in one

system drive. Dropbox Basic is free with 2Gb storage and if needed can update from basic to

business for unlimited storage.

Project Management Tools

Project management is a complex task that requires consistent tracking. Some challenges include

visibility, asynchronous collaborations that have demanded remote teams to rethink how remote

management tools help manage and monitor to yield maximum productivity.

Basecamp

Basecamp is a popular project management tool designed favored by large teams to organize,

track, and collaborate tasks. Basecamp aims to make collaboration, management and team

communication on the same platform with a To-do list and Message boards. To convey

information, basecamp has a chat room that can be scheduled. Basecamp has a minimal clean

interface with some limitations like no archive contents, and the team hierarchy will be forced to

look after other alternatives.

Trello

Trello is a simple form that can be used by small teams with little to no technical experience.

Trello is a cloud-based Project management platform, easy-to-use with visually intuitive Kanban

Technology based list-making tools. Trello Dashboards are made up of Trello Cards that list the

teams’ tasks and ideas. To keep track of Trello cards, use the List inbuilt in Trello. Trello

Dashboards, allows you to view all the information about a specific item with a view limit of 10

boards at a time. Trello comes with no-code automation to integrate top work tools to manage,

organize and build team spirit all in one place.

Time management tools

To stay organized amidst a tight schedule and to manage a team effectively time management is

how a manager allows teams to get work done. When you schedule and organize tasks for team

members across the same time. In the process of building a team with good management, ethics

and organization remote team hours are tracked to calculate how much time their team members

are spending to gain productivity and customer insights to ensure that remote teams are working

optimally. Here is a quick overview of the best time management tools in the market.

Time Doctor

Time Doctor is the best remote time tracking tool to record and maintain the time spent on each

activity through screenshots captured at a particular interval of time. To empower employees to

increase productivity, TimeDoctor provides detailed analytics of Time spent on each task with

quantifiable data which accounts for time worked on different projects, tools, and apps. With a

15 days free trial, Time Doctor Price ranges from $7-$20 per month.

ProofHub

ProofHub delivers all tools under one roof to efficiently track and manage time, tasks, reports

and file proofing, and much more both automatically and manually using timers. ProofHub is

already there among 85,000 teams and businesses worldwide with notable clients like Netflix,

Google, Walt Disney to simplify the deadlines and deliverables management. For greater

flexibility, Proofhub syncs with external apps like Google calendar, iCal to customize the feel

and look to suit your preferences. Through steady boards, workflows, time tracking, and

proofing boost team members’ productivity to track the progress on the go. ProofHub has both

Ultimate and Essential Control Plan for $89/month and $45/month respectively for unlimited

users. Proofhub is widely accepted and is awarded for its features and performance stand as an

example. For excellent collaboration and standout features, businesses prefer Proofhub to be an

alternative option.

Final Thoughts

To conclude, with time and technology advancing, each project with the right set of tools can

help achieve best outcomes. This article was written with the aim to give an abstract idea on top

tools preferred and used in the IT sector. However, experimenting with the right tools in the right

circumstances helps understand what might work for you.

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