EVC EVC Shared GovernanceShared Governance

Elaine Ortiz KristichElaine Ortiz Kristich

College Council ChairCollege Council Chair

General CounselorGeneral Counselor

What What is is

Shared Shared Governance?Governance?

Collegial ConsultationCollegial Consultation

Ed. Code 70902(b)(7) calls on the Board of Ed. Code 70902(b)(7) calls on the Board of Governors to enact regulations to “ensure Governors to enact regulations to “ensure faculty, staff, & students … to participate faculty, staff, & students … to participate effectively in district & college governance”effectively in district & college governance”

AB 1725 “to authorize more responsibility for AB 1725 “to authorize more responsibility for faculty members in duties that are incidental to faculty members in duties that are incidental to their primary professional duties”their primary professional duties”

AB 1725 “increased faculty involvement in AB 1725 “increased faculty involvement in institutional governance & decision making”institutional governance & decision making”

EVC EVC Governance ProcessGovernance Process

Decisions, priorities & activities of the Decisions, priorities & activities of the institution are undertaken institution are undertaken

Direct & indirect educational benefits for Direct & indirect educational benefits for students & the community are consideredstudents & the community are considered

Roles & perspectives of all members of Roles & perspectives of all members of the College community are represented the College community are represented

College Mission College Mission StatementStatement

Primary Focus - Student LearningPrimary Focus - Student Learning Empower students to succeed in a global, Empower students to succeed in a global,

multicultural societymulticultural society Improve workforceImprove workforce Improve quality of lifeImprove quality of life

How to proceed?How to proceed? Educational ExperienceEducational Experience Flexible MethodologiesFlexible Methodologies Student Support ServicesStudent Support Services

Integrated Planning Initiatives

Organizational TransformationVision: Create a trusting environment

where everyone is valued & empowered.Student Centered

Vision: Provide access to quality & efficient programs & services to ensure student success.

Community EngagementVision: Transform college image &

enhance Partnerships with community, business, & educational institutions.

EVC College Council GuidelinesEVC College Council Guidelines

Shared decision making is core . . .Shared decision making is core . . . Representatives include students, Representatives include students,

faculty, classified staff & faculty, classified staff & managers/supervisorsmanagers/supervisors

All members report to their All members report to their constituent groupsconstituent groups

College Council Operational College Council Operational Rules for all Shared Rules for all Shared

Governance CommitteesGovernance Committees

Open Meetings – Publicly postedOpen Meetings – Publicly posted Chairs elected by committee Chairs elected by committee

representatives representatives All chairs are to provide constituents with All chairs are to provide constituents with

goals, direction, & process clarificationgoals, direction, & process clarification All chairs establish leadership roles that All chairs establish leadership roles that

welcome, encourage, & respect views from welcome, encourage, & respect views from all multicultural constituentsall multicultural constituents

Provide a list of committee membersProvide a list of committee members

Committee Committee RecommendationsRecommendations

Recommendations will focus on current Recommendations will focus on current major strategic planning directionsmajor strategic planning directions

Due consideration to available resourcesDue consideration to available resources Develop timelinesDevelop timelines Identify Stakeholders & invite Identify Stakeholders & invite

participation participation

Responsibility & Responsibility & AccountabilityAccountability

Committee constituents are responsible to gather Committee constituents are responsible to gather factual information from appropriate sources, factual information from appropriate sources, report accurate information, adhere to professional report accurate information, adhere to professional ethics, identify possible fiscal &/or a facilities ethics, identify possible fiscal &/or a facilities impactimpact

Any of the four constituency groups may put items Any of the four constituency groups may put items on an agendaon an agenda

The first appearance of an agenda item will be for The first appearance of an agenda item will be for information only unless voted into an action item information only unless voted into an action item by two-thirds of those delegates presentby two-thirds of those delegates present

LimitationsLimitations Shared Governance activities shall not be Shared Governance activities shall not be

construed as an alternative to or substitute for construed as an alternative to or substitute for the legal right of Collective Bargaining the legal right of Collective Bargaining Representatives to make recommendations to Representatives to make recommendations to the Board of Trustees on bargaining issues, or the Board of Trustees on bargaining issues, or the right of the Academic Senate to assume the right of the Academic Senate to assume primary responsibility for making primary responsibility for making recommendations to the Board of Trustees in recommendations to the Board of Trustees in the areas of curriculum, academic standards the areas of curriculum, academic standards and on professional matters.and on professional matters.

Decision-Making Decision-Making ProcessProcess

Governing Board

Chancellor

Chancellors Executive Council

College President

Standing CommitteesStanding Committees

Archives

RetentionMatriculation

Institutional Effectiveness

College Budget

College Technology

CollegeSafety

Facilities

CollegeCouncil

Governance CouncilsGovernance Councils

College Council, College Council, Academic Senate, Academic Senate, Classified Senate, Classified Senate,

Associate Students, Associate Students, Administrative Council, Administrative Council, Diversity Action CouncilDiversity Action Council

Ad Hoc CommitteesAd Hoc Committees

Graduation,Graduation, Marketing, Marketing, ScholarshipScholarship

Functional Work Functional Work TeamsTeams

Student ServicesStudent Services Events Advisory TeamEvents Advisory Team OutreachOutreach All Deans CouncilAll Deans Council Executive Staff TeamExecutive Staff Team

Academic Senate

Curriculum Committee

Staff Development

Ad Hoc CommitteesGraduation Marketing

Scholarship

Standing Committees – Recommend to the College Council

Archives CommitteeCollege Safety & Facilities Committee

College Technology CommitteeCollege Budget Committee

Institutional Effectiveness CommitteeStudent Retention & Matriculation Committee

*All three have a seat at the District Governing Board

meetings and may report to the All College Council, College President &/or the Governing

Board as appropriate.

*Academic SenateCurriculum & Staff Development

Committees

*Classified Senate

*Associated Student Government

District CouncilVice Chancellors/Admin. & HRCollege Presidents (2)Academic Senate Presidents(2)Classified Senate Presidents (2)F.A., M.S.C. & C.S.E.A. (1each)

College CouncilRecommends to the College

President

EVC PresidentCollege related matters

CHANCELLORDistrict Operational matters

DISTRICT GOVERNING BOARDElected Officials

Chancellor Executive TeamTwo Presidents, Two Vice Chancellors, Associated Vice Chancellor

Administrative Council

Diversity Action Council

All of the above have a seat at the College Council

Functional Work Teams:Student ServicesEvents Advisory TeamOutreach TeamAll Deans CouncilExecutive Staff Team

EVC Schedule of Committee EVC Schedule of Committee MeetingsMeetings

MondayMonday TuesdayTuesday Wed.Wed. Th.Th. FridayFriday

3-5 Institutional 3-5 Institutional EffectivenessEffectiveness

8:30-10 Admin 8:30-10 Admin CouncilCouncil

3-5 Academic 3-5 Academic SenateSenate

3-5 Event Advisory3-5 Event Advisory

3:30-5 CTC3:30-5 CTC

9-11 Academic/SS 9-11 Academic/SS DeanDean

4-5 Assoc. Students4-5 Assoc. Students

2:30-4:30 College 2:30-4:30 College CouncilCouncil

3-5 Diversity Action 3-5 Diversity Action CouncilCouncil

3-5 Budget3-5 Budget

3-4:30 Archives3-4:30 Archives

3-5 Curriculum3-5 Curriculum

4-5 Associated 4-5 Associated StudentsStudents

12-1 Classified 12-1 Classified SenateSenate

3-5 Institutional 3-5 Institutional EffectivenessEffectiveness

3-5 Academic 3-5 Academic SenateSenate

3-5 Event Advisory3-5 Event Advisory

1:30-3 Safety 1:30-3 Safety FacilitiesFacilities

3:30-5 CTC3:30-5 CTC

3-5 Staff Dev.3-5 Staff Dev.

3-4:30 Retention 3-4:30 Retention MatriculationMatriculation

4-5 Assoc Students4-5 Assoc Students

4-5 District Council4-5 District Council

2:30-4:30 College 2:30-4:30 College CouncilCouncil

3-5 Diversity Action 3-5 Diversity Action CouncilCouncil

3-5 Budget3-5 Budget 4-5 Associated 4-5 Associated StudentsStudents

3-5 Curriculum3-5 Curriculum

Special Thanksto the College Council

members

Dr. David Wain CoonKuni Hay

Angelina DuarteDr. Frank Espinoza

Henry GeeElizabeth Seder

Victoria AthertonJan Tomisaka

John ThompsonMarlana Kirkham

Victoria LugoPaulette Romano