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Evaluation Report on Project

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June, 2011

8th Floor LDA Plaza, Edgerton Road, Lahore – Pakistan Tel: (042) 99203931-4, Fax: (042) 99203935

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EXECUTIVE SUMMARY

Flowers have aesthetic value and beauty in addition to their utility. Beauty cannot be

measured or weighed, it is a value judgment. Since in this age of specialization and

industrialization, many people have neither the time nor the facilities or the know-how

required for raising flowers, so they buy flowers from the market. But for cut flowers export

purposes, we should produce and maintain a quality and quality of the product acceptable

to the buyer. The term Cut flower refers to those flowers whose post harvest life is

considerably long and which can be measured in days and also in weeks. Cut flowers are

integral part of life and are marketed by thousands of small sized and medium size of

business. The production, handling and marketing of Cut flowers constitute a key segment

of floriculture industry and its export can play vital role in alleviation of poverty of Pakistan.

The field of floriculture has great potential to grow faster as a sub-sector of agriculture,

particularly in terms of export and internal demand of the country. Developed countries

provide a huge market for flower growers through out the world. Availability of diverse

agro-climatic conditions in Pakistan are best suited for the production of almost all kinds of

floricultural crops, like cut flowers, pot plants, annuals, biennials, perennials, trees and

shrubs.

To enhance the productivity of flowers in Pakistan, Directorate of Floriculture (T&R), Punjab

Lahore initiated the project titled “ENHANCING PRODUCTIVITY OF FLOWERS IN PERIURBAN

LAHORE” with its objective to increase the productivity of flowers by training farmers and

equipping them with the knowledge of latest production techniques and technology, hence

ultimately raising their income. The project was started on July 1st, 2008 with thirty six (36)

months gestation period with its planned cost of Rs. 28.794 million. Project was revised at a

cost of Rs. 25.708 million with no change in gestation period. The actual expenditure of

Rs. 21.891 million has been made till June 30th, 2011. The department submitted the PC-IV

document (Revised 2010) of the project for evaluation purposes on 15th May, 2011.

Scope of the project pertaining to the civil works has been completed. The quality of civil

work was found to be satisfactory. Procurement of equipment and tools has been

completed. During site visits it was observed that some of the assets purchases under the

scheme were lying abundant and few of them were either being under or miss-utilized. One

out of four bikes, purchased for the project is still not registered even at the completion of

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gestation period and was not brought into use at all. Payment of one mobile diagnostic lab

and one reefer container has been made but same have not been delivered on site yet.

Gauging the impact of the project, project couldn’t raise farmers’ income significantly.

On the basis of data collection and analysis, the project is found to be “Partially Successful”

with a Project Evaluation and Rating Index (PERI) Score of 69. This result is based on

approximately 95% completion of civil works along with minor unapproved deviation in

scope of work. However, the objective regarding the recruitment of Floriculture work force

has not been achieved completely during the project gestation period. Some of the planned

machinery, equipments/tools have not been procured under the project activities.

In evaluating the scheme, cooperation of Mr. Malik Abid Mehmood, Director (Floriculture) is

highly appreciated and also acknowledged for providing requisite data to carry out necessary

analysis of the project activities.

TAHIRA SATTAR RESEARCH ANALYST, DGM&E

Lahore June, 2011

TABLE OF CONTENTS

EXECUTIVE SUMMARY ..................................................................................................... iii

1. INTRODUCTION ........................................................................................................... 1

1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE ................................................. 2

2. THE PROJECT ................................................................................................................ 4

2.1 PROJECT BRIEF ............................................................................................................ 4

2.2 PROJECT DESCRIPTION ................................................................................................ 5

2.3 PROJECT JUSTIFICATION ............................................................................................. 7

2.4 PROJECT OBJECTIVES ................................................................................................ 10

2.5 PROJECT ACTIVITIES .................................................................................................. 10

2.6 PROJECT PLANNED COST .......................................................................................... 11

3. METHODOLOGY ......................................................................................................... 14

3.1 TEAM FORMATION ................................................................................................... 14

3.2 DOCUMENTS REVIEW ............................................................................................... 14

3.2.1 SPONSOR’S ASSESSMENT REPORT (SAR) .................................................................. 14

3.3 IDENTIFICATION OF KEY INDICATORS ....................................................................... 16

3.4 DEVISING EVALUATION PLAN ................................................................................... 16

3.5 PHYSICAL ACTIVITIES & DATA COLLECTION .............................................................. 16

3.5.1 DATA COLLECTION .................................................................................................... 16

3.5.2 PROJECT SITE VISITS .................................................................................................. 17

I). KALA SHAH KAKU (MODEL NURSERY FARM) ............................................................ 17

II). MANDIANWALA (FARMERS FIELD SCHOOL) ............................................................. 22

III). NATHOKI (FARMERS FIELD SCHOOL) ........................................................................ 22

IV). SAGGIAN (FARMERS FIELD SCHOOL) ........................................................................ 23

3.5.3 INTERVIEWS WITH PROJECT OFFICIALS .................................................................... 25

3.5.4 VISITS SNAPS/PICTORIAL SURVEY ............................................................................. 25

3.6 DATA ANALYSIS AND INTERPRETATION .................................................................... 25

3.6.1 PROJECT COST ANALYSIS .......................................................................................... 25

4. DGM&E ASSESSMENT ............................................................................................... 29

5. BENEFICIARIES ANALYSIS (FIELD SURVEY) .................................................................. 31

6. OBSERVATIONS ........................................................................................................ 32

7. QUALITATIVE ANALYSIS ............................................................................................ 35

7.1 STRENGTHS, WEAKNESSES, OPPORTUNITIES & THREATS (SWOT) ANALYSIS ......... 35

7.2 BOSTON CONSULTING GROUP (BCG) MATRIX ........................................................ 36

7.3 PEST ANALYSIS ......................................................................................................... 36

8. CONCLUSION ............................................................................................................. 38

9. LESSONS LEARNED ..................................................................................................... 39

10.RECOMMENDATIONS ................................................................................................ 40

ANNEXURE A: DETAIL OF YEAR WISE AND COMPONENT WISE FINANCIAL ACHIEVEMENTS ..

ANNEXURE B: PROJECT EVALUATION RATING INDEX (PERI).................................................

ANNEXURE C: RECOMMENDED POST ..................................................................................

ANNEXURE D: QUESTIONNAIRE FOR BENEFICIARIES ANALYSIS ............................................

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1. INTRODUCTION

Pakistan is a country of small farming households, where floriculture is the best option of

enhancing the income of the under privileged. Introduction to the floriculture crop could be

an important intervention in this regard where the farmer can earn much more by

exploiting available natural resources more efficiently. We have favorable climate and cheap

labor for growing these crops whereas they need much less land and water for production.

These crops also give the premium prices almost round the year and there is no need to

wait for a long time as in the case of other routine crops. Net profit against the investment

is much higher for these crops compared with other conventional crops. The products are in

high demand all over the world. But in Pakistan, floriculture is in its embryonic stage. There

is lack of resources and skilled labor to develop the floriculture industry up to the

international standard. It is need of the time to produce skilled personals and explore new

means to ensure survival of our farmer and explore marketing to save our economy as well

as increase our exports.

The industry of growing flowers and other ornamental crops is mainly concentrated around

the big cities: Karachi, Hyderabad, Lahore, Rawalpindi, Islamabad, Multan, Faisalabad, and

Quetta. Places such as Pattoki near Lahore, Sahiwal in Sargodha district and location in the

vicinity in Hyderabad has been assumed important because of growing sizable area under

these crops. Pattoki serves as the centre for floriculture activity in Pakistan. Though Kasur

and Sheikhupura districts have also developed some expertise in this field, still Pattoki serve

as the hub market for all floriculture trade. Pattoki “mandi” is the major forum for buying

and sellisng of fresh cut flowers especially roses. About one million pieces of cut flowers are

daily exported from Pattoki to different markets in Pakistan, most important of which are

Karachi, Peshawar, Lahore, and Islamabad. The flowers are packed into wooden or paper

carton, with each flower pack containing 50 pieces of cut flowers. Each package has one

thousand pieces of cut flowers (20 packs @ fifty pieces). These packages are transported to

the destination by railway and road. The flowers, especially, roses, gladiolus. lilium,

tuberose, jasmine and marigold are grown for sale as cut flowers.

Unfortunately, Pakistan has negligible share in worldwide floriculture trade despite having

fertile lands, best irrigation system, and rich resources to venture in this enterprising

business which not only generates rural employment but also fetches precious foreign

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exchange. Of the total floriculture trade, cut-flowers sales account for 50 per cent and

plants 41 per cent; bulb and cut foliage make up rest of nine per cent. Eight countries export

74 per cent of the value of the world’s floriculture crops — the Netherlands, Columbia,

Israel, Italy, Belgium, Denmark, the US and Ecuador. More than 50 per cent of the

floriculture products come from the Netherlands.

If we compare the resources of Pakistan with the Netherlands, we have an area 20 times

more, manpower 9 to 10 times more and better climate, soil and irrigation system. What we

are lacking is the modern production technology and many other factors which have been

discussed in the report.

Floriculture has emerged as a major diversification option in the agri-business in recent

years. The product-wise groupings under floriculture are cut-flowers (fresh), bulbs and

tubers, live potted plants, dried plants, dried flowers, etc. the scenario of floriculture

products in Pakistan has been negligible till recently. However it is expanding at a rapid rate

and holds very good prospects. Floriculture may be one of the most successful components

of diversified horticultural industry.

Floriculture is not only a business, but a lifestyle that involves a commitment. The decision

to enter floriculture should not be based solely on love of flowers. Working with flowers is

of course a benefit, but a successful operation involves much more. It is a complex business

requiring a great deal of highly specialized knowledge and skills. The industry is highly

technical and scientific. It is labor intensive and good management skills are essential.

Floriculture is like any other business; to survive the business must make a profit. A

considerable time and study before making a business decision on the type of crop and

location is necessary. The consumption basket is getting diversified towards value-added

floral products such as essences, perfumes, and other by products from flowers. It is

important for production to respond to these shifts in consumption.

1.1 THE EVALUATION REPORT: PURPOSE & STRUCTURE

DGM&E has conducted evaluation of the scheme along with preparation of its evaluation

report. The purpose of this evaluation report is to evaluate the project in order to assess,

whether the project has been successfully completed or otherwise. The focus of this

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evaluation report is on all factors that affect project performance against its planned

objectives including project purpose and design, strategic planning, project management

and project results.

This evaluation report is divided into ten different parts. It starts with introduction giving

details about the project domain. The second part gives project details including description,

project brief, its objectives, project cost and its activities. The third part of this report

focuses on evaluation methodology, followed by team formation, devising evaluation plan,

selection of data collection methods, data analysis & interpretation based on project cost &

benefits analysis, DGM&E’s assessment, observations and SWOT analysis etc. The fourth

part of the report depicts the DGM&E’s assessment pertaining to the actual status of the

project performance against its planned objectives as well as its planned targets. The fifth

part includes results of field survey. The sixth part of the report consists of observations

regarding the project activities made by the evaluation team of DGM&E, P&D Department.

The seventh part of the report consists of SWOT Analysis reflecting the strengths,

weaknesses, opportunities and threats belong to the project implementation. The eighth

part includes conclusion of the project whether it is a successful intervention or otherwise,

based on Project Evaluation Rating Index (PERI), site visits and observations of the report.

The ninth part explains the lessons learned during evaluating the project for further

improvement in its implementation phase along with the other sectoral programmes

planned in future. The tenth and the most critical part reflect recommendations for the

effective usage of the project outcomes and resources. This section addresses the

suggestions for improvement in project planning and execution as well as, identifying

matters requiring follow up actions. The rationale for the recommendations is clearly

explained and linked with the information collected during the evaluation.

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2. THE PROJECT

Following is the project information as per PC-I & PC-IV.

2.1 PROJECT BRIEF

Table 1: Project Brief

Project Name Enhancing Productivity of Flowers in Periurban Lahore

Location Periurban areas of Lahore (Kala Shah Kaku)

Sector Agriculture Department, Government of the Punjab

Sub-Sector Floriculture Wing

Sponsoring Ministry/Agency Government of the Punjab, Agriculture Department

Executing Agency Director Floriculture (T & R), Punjab, Lahore

Agency for Operation &

Maintenance after Completion

Directorate of Floriculture (T & R), Punjab, Lahore

a) Implementation Period Date of

Commencement

Date of completion

As per PC-1 1-7-2008 30-6-2011

Actual 1-7-2008 30-6-2011

(Rs. Million)

Capital Cost PC-I Cost (approved) Actual Expenditure

Local FE Total Local FE Total

Original 28.794 - 28.794 - - -

Revised 25.708 - 25.708 25.612 - 21.891

End Beneficiaries Local Farmers of the Area

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2.2 PROJECT DESCRIPTION

Different floricultural crops are grown on about 16000 acres in Pakistan, in which Punjab

province shares more than half. Most of the produce is marketed in the local markets and a

little is exported. The main crops grown are Gladiolus, Cut-Roses, Tuberose, Lillium,

Marigold, Jasmine & other ornamental plants. These are mainly grown in Pattokee &

Periurban of Lahore, Faisalabad, Multan and Rawalpindi. The country has a great potential

for export of these flowers & other ornamental crops provided we can increase their

productivity and quality.

The farmers are growing flowers and ornamental plants, but proper guidance and assistance

for the production of quality floricultural crops is not up-to mark. Farmers are also

interested in these high value crops which can give them more profit than other field crops.

To involve the farmers for production of these high value crops, two acres Government land

from Rice Research Institute will be acquired on G.T. Road near Kala Shah Kaku for

establishment of a model nursery and Green House sized (100' x 50'). Mother plants and a

gene pool of different plants will be developed in the model nursery farm from where bud

wood / stock, will be provided to the farmers and ornamental plant growers of Pattoki,

flower growers of periurban of Lahore & nurserymen to maintain true to type varieties.

Moreover Farmers Field School System (FFS) is proposed in this project where 2nd year 2

FFS are proposed around Lahore i.e. Manga Mandi & Burj Attari. These FFS will be increased

to 3 Nos. in 3rd year of the project according to the suitability of area and farmers interest.

Existing Facilities:-

Directorate of Floriculture is working for the development of newly inducted floriculture

field through training and research. Training centre is situated at, Lahore & offer different

diploma, certificate & short courses to amateurs, in-service persons and ladies through out

the year. Three research stations are working at Rawalpindi, Faisalabad & Multan. At

Murree, a station is responsible for a collection of wild ornamental flora, and its

multiplication. The existing facilities of this directorate are as under:-

This Directorate was established in 1987 to cater the training needs of the interested urban

population in the field of flower production, landscaping and flower arrangements at

Lahore. This Centre has earlier arranged following training courses for nurserymen and

amateurs which are offered at Bagh-i-Jinnah, Lahore.

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Table 2: Detail of Diploma Courses

SR. NO. COURSE DURATION

1 One Year Diploma Course. One course.

2 Three Months In-service Courses. Two courses.

3 Six Weeks Course (For Ladies). One course.

4 Two Weeks Course (For Ladies). Two courses.

Later on its scope was extended to Research activities and three Research Stations at

Faisalabad, Multan and Rawalpindi were started to feed back and improve the Research &

Training components of the Centre in 1990-91. This Department has made hectic efforts by

conducting Research Experiments for selection & collection of the plant material such as

cuttings of ornamental plants like trees, shrubs, climbers, annuals and bulbs. Most of

Research work has been done on the introduction, acclimatization, adoption & propagation

of various ornamental plants.

Manpower

Table 3: Detail of Manpower

SR. NO.

NOMENCLATURE OF THE POST

BPS TOTAL NO.

OF SANCTIONED

TOTAL FILLED

TOTAL

1. Director Floriculture. 19 1 1 -

2. Senior Instructor 18 1 1 -

3. Instructor 17 7 5 2

4. Admn. Officer 17 1 1 -

5. Assistant Director (A&A) 17 2 1 -

6. Superintendent 16 2 2 -

7. Stenographer 15+12 1 1 1

8. Photographer 14 3 1 -

9. Assistants 14 1 3 -

10. Computer Operator 15 3 1

11. Surveyor / Senior Draftsman / Floriculture Supervisor

11 2 2 1

12. Senior Clerk 9 2 2 -

13. Junior Clerk 7 5 4 1

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14. Lab. Assistant 6 1 1 -

15. Budder. 5 1 1 -

16. Driver 5 5 4 1

17. Carpenter 3 1 1 -

18. Beldars 1 3 3 -

19. Naib Qasid 1 6 6 -

20. Rod Man 1 1 1 -

21. Lab Attendant 1 1 1 -

22. Helper 1 1 1 -

23. Mech. Cum-Electrician 5 1 1 -

24. Chowkidar/Watchman. 1 2 2 -

25. Sweepers 1 2 2 -

TOTAL 55 48 7

Machinery & Major Equipments

Table 4: Detail of Machinery & Major Equipments

SR. NO. MACHINERY & EQUIPMENTS NUMBERS

1 Vehicles 15

2 Computers 8

3 Fax Machines 2

4 Photo copier 2

5 Spray machines 8

6 Refrigerator/Deep freezer 4

7 Air Conditioners/Split Units 2

2.3 PROJECT JUSTIFICATION

This project is proposed to enhance the production of commercial exportable flowers and

ornamental plants popularize among the farmers. Some farmers have already started

growing flowers for commercial production. If these farmers are provided with modern

technologies of flower production, they have the capacity to compete in the International

markets and help in increasing foreign exchange of the country. In coming years, WTO will

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open International markets for quality flowers and Pakistan has to produce required quality

to stay in the International market. Due to shortage of human and financial resources, no

training work was done on these lines. This project is proposed to start training on the ways

and means for better production of flowers. This will motivate the floriculture farming

community to adopt better techniques for production of flowers.

Technical Para meters i.e. input and out put of the project in quantifiable terms. Also

discuss technology aspects of the project

In this project development of two acres model nursery farm on Government Land to be

acquired from Rice Research Institute Kala Shah Kaku is proposed where Greenhouse

measuring (100' x 50') with controlled temperature and humidity is also proposed. This

model nursery farm and green house will be used to develop, maintain and propagate

indigenous and exotic germ plasm. Green house will comprise of four compartments of

independent temperature and humidity control. It will be used for propagation of different

types of flowering plants in each compartment.

Floricultural Crops which are included for training of the farmers at FFS are;

Gladiolus.

Cut-roses.

Jasmine.

Marigold.

Lillium.

Tuberose.

These crops will be grown on 4 Kanal of demonstration plots and 10 Marla Lath house at

each FFS. During project period 5 FFS will be conducted to train 125 farmers. Existing and

proposed staff will be utilized for development of model nursery farm and to conduct FFS.

Detail of farmers training is as below:-

Table 5: Projection for farmers training

ITEM 2008-09 2009-10 2010-11

Trainee Facilitator - 2 -

Trained Facilitator - - 2

Number of FFS - 2 3

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Number of farmer to be trained - 2 x 25 = 50 3 x 25 = 75

Cumulative total - 50 125

Provide the details of civil works, Equipment, Machinery and other physical facilities

required for the project

i. Construction of Store Room (12' x 12') and Chowkidar Hut (10' x 10'), reservoir (20’ x 20’ x 5’) and enclosure of model nursery farm with concrete pillar and barbed wire will be done during 1st year of the project (detail of specification, costs estimates and vetted by competent authority is attached).

ii. 1 Greenhouse (100’ x 50’) (detailed cost estimate attached). and 2 lath houses (10 marla each) are to be installed in the 2nd year of the project while 3 lath houses (10 marla each) will be constructed during 3rd year of the project.

iii. Machinery and equipments required for the project.

Table 6: Required Machinery and Equipment

SR. NO ITEM EST. COST

(RS. MILLION) JUSTIFICATION

1 Deep Freezer (2) 0.080 For storage of planting material.

2 Generator (25-30 KVA) 1.221 For Green house.

3 Horticultural implements

0.335 For demonstration plots at project site.

4 Office Furniture 0.200 For new staff of the project.

TOTAL 1.836

iv. Manpower required for the project

Table 7: Required Posts

POSTS JUSTIFICATION

Assistant Research

Officer

To conduct trainings of the farmers through FFS according to weekly schedule of the training.

To develop model nursery farm & green house.

Floriculture Supervisors To run FFS jointly with ARO, supervise the field

activities & guide the farmers and maintain the model nursery farm.

Budder To supervise & maintain the demonstration plots, lath house and nursery farm.

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Driver To operate the vehicles.

Mali Field operation of the project site

Chowkidar To watch and ward the project site and offices

2.4 PROJECT OBJECTIVES

The objectives of the project are given below:-

To popularize improved floriculture production technology.

To provide new germplasm / varieties of conventional floriculture crops to the interested growers.

To enhance and maintain important commercial flowering plants in Green House and open field.

To motivate the farmers for production of high value floricultural crops through Farmer Field School System.

To enhance area of flowering plants & to reduce pollution.

To increase the farmers income through floricultural crops.

2.5 PROJECT ACTIVITIES

Following are the year wise activities of the project during execution phase from the year

2008-2011;

YEAR 1

Purchase of benches, chairs, class room tables, stools, black board &

almirah.

Purchase of power sprayer, hand sprayer, lawn mowers, wheel barrows,

spades, chua ramba, khurpa, swords, watering pipes, watering cans &

budding knives etc.

Purchase of two deep freezers.

Printing of pamphlets for trainees.

Acquiring of two acres of Govt. land in Kala Shah Kako.

Survey of FFS schools for trainees.

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Year 2

Recruitment of the contractual staff as per Government policy (Annex-VI).

Organizing seminars on flower production to document the related work

done in Pakistan and establish bench mark.

Development of two acre model nursery farm, green house, store,

chowkidar hut, reservoir, fencing of the area and irrigation system.

Procurement of motor bikes, machinery & equipments, planting materials

and other commodities.

To execute flower production plan in Greenhouse and open field.

Purchase of Mobile Floricultural Diagnostic Lab & Refer Container.

Selection of trainee farmers and training according to FFS schedule.

Installation of two lath houses and two demonstration plots at FFS.

Conduct farmers training as per training schedule.

To execute flower production plan in Greenhouse and open field & at

farmers’ field.

Publishing annual report of the year.

Year 3

Selection of trainee farmers and training according to FFS schedule.

Installation of three lath houses and three demonstration plots.

Conduct farmers training as per training schedule.

To execute flower production plan in Greenhouse and open field & at

farmer’s field.

Evaluation of the project and publishing of annual report.

2.6 PROJECT PLANNED COST

Total Original Cost:

Total Original Cost =Rs. 28.794

Total Revised Cost:

Capital Cost = Rs. 9.192 Million

Revenue Cost = Rs. 16.516 Million

Total Cost = 25.708 Million

Actual Expenditures = Rs. 21.891 million

Total recurring cost after completion of the project = Rs. 5.128 million

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Table 8: Year-wise financial phasing as per PC-I along with PSDP allocation, Releases and

Expenditures

(Rs. Million)

YEAR PHASING AS PER PC-I

(REVISED) PSDP ALLOCATION RELEASES EXPENDITURES

2008-09 0.38 0.38 0.38 0.378

2009-10 19.276 19.276 19.276 16.161

2010-11 6.052 6.052 6.052 5.352

TOTAL 25.708 25.708 25.708 21.891

Figure 1: Percentage of year-wise financial phasing of total planned cost

Component wise detail of the cost is as under:-

Table 9: Component wise financial phasing as per PC-I along with actual Expenditures

(Rs. Million)

SR. NO ITEMS PC I ESTIMATES ACTUAL

EXPENDITURES

1 Motor Cycle on Hire Purchase Basis 0.240 0.196

2 Mobile Diagnostic Lab 2.100 1.939

3 Reefer Container 2.600 2.600

4 Deep Freezer (2 Nos.) 0.080 0.079

5 Generator (30 KVA) 1.221 1.112

6 Turbine Pump 1.148 0.895

7 Horticulture implements 0.335 0.196

8 Furniture 0.200 0.199

TOTAL 7.924 7.216

2008-091%

2009-1075%

2010-1124%

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Figure 2: Component wise financial phasing as per PC-I along with actual Expenditures

0

0.5

1

1.5

2

2.5

3

PC I Estimates

Actual Expenditures

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3. METHODOLOGY

Following criteria has been used to carry out evaluation of the project as elaborated in flow

chart as given in figure 3;

3.1 TEAM FORMATION

Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of

the project having expertise in project’s domain, data collection methods, data analysis and

interpretation along with preparation of evaluation report. A team was formed for the

evaluation of this project including the following members.

For Project Site Visits

I. Ms. Tahira sattar, Research Analyst

II. Ms. Fiza Zafar Hashmi, Research Analyst

III. Mr. Azhar Iqbal, System Administrator

For In-House Data Analysis & Report Writing

IV. Ms. Tahira sattar, Research Analyst

For transportation and logistic support

V. Mr. Ameer Buksh Pervana, Driver

VI. Mr. Salman Akhter, Driver

3.2 DOCUMENTS REVIEW

Following project documents, official websites, evaluation tools and techniques were

consulted.

1. Planning Commission Form-I (PC-I, Original & Revised) of the Project

2. Planning Commission Form-IV (PC-IV) of the Project

3. DGM&E Evaluation Guidelines

4. Sponsor’s Assessment Report (SAR)

5. www.agripunjab.gov.pk

3.2.1 SPONSOR’S ASSESSMENT REPORT (SAR)

Sponsor assessment report (SAR) has been received by the department; however, it is the

summary of project description, its financial achievements against projects’ planned targets

along with physical achievements against its planned objectives. The above-said detail

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regarding the project activities & its performance has already been discussed in this report

accordingly.

Figure 3: Flow chart/ Schematic diagram for project evaluation

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3.3 IDENTIFICATION OF KEY INDICATORS

Project performance parameters are defined in the following terms;

i) Project Cost & its Actual Utilization

ii) Project Duration

iii) Physical Progress against its per approved Targets

iv) Project Personnel Procurement and Deployment

v) Quantity and Quality of Civil Works involved in the project

vi) Beneficiaries analysis and project impact

vii) Environmental Parameters

These parameters are helpful to map objectives and targets planned in PC-I with its actual

execution and implementation in order to assess whether the achievements have been

actually made under the project or otherwise.

3.4 DEVISING EVALUATION PLAN

Evaluation plan was devised to provide a roadmap for the project evaluation process. The

evaluation process which included planning for project site visits, interviews with the

stakeholders and questionnaire designed to gather requisite information to line up the

evaluation process.

3.5 PHYSICAL ACTIVITIES & DATA COLLECTION

Physical activities were undertaken and following primary and secondary data collection

tools were used for evaluation:

3.5.1 Data Collection i.e. Official Records of the Project.

3.5.2 Visit to the Project Sites

3.5.3 Interviews with Project Officials & Questionnaires Development

3.5.4 Site Snaps

3.5.1 DATA COLLECTION

Following official record was collected from the project stakeholders to verify the physical

and financial achievements of the project after its completion;

Year-wise Actual Physical & Financial Achievements

Item-wise Actual Physical & Financial Achievements

Maps of the Project Sites

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3.5.2 PROJECT SITE VISITS

The project sites including three Farmers Field School (FFS) (at Mandianwala, Nathoki and

Saggyan) and one model nursery at Kalashah Kaku were visited by the Evaluation Team of

Directorate General, Monitoring & Evaluation, Planning & Development Department on

location data collection and evaluation purposes from 28th May 2011 to 14th June 2011. The

evaluation team visited the following all places, in which project was executed as mentioned

below in the table;

Table 10: Plan for Evaluation along with detail of Team Members

SN PLACE DATE OF VISITS TEAM MEMBERS

1 Directorate of Floriculture (T&R),Punjab Lahore

28-05-2011 Ms. Tahira Sattar (Research Analyst) Ms. Fiza Zafar Hashmi (Research Analyst)

2 Kalashah Kaku (Model Nursery Farm)

04-06-2011

3 Mandiawala (FFS) 11-06-2011 Ms. Tahira Sattar (Research Analyst) Mr. Azhar Iqbal (System Administrator)

4 Nathoki (FFS) 11-06-2011

5 Saggyan (FFS) 14-06-2011

The purpose of visiting the sites was to verify the reported physical achievements and facility

utilization under the project. Different features of the project elements have been inspected

during the project site visit as described hereunder:-

I). Kala Shah Kaku (Model Nursery Farm)

Before the site visit of Kalashah Kaku (Model Nursery Farm), a meeting was held in the office

of Director Floriculture (Research and Training), where the major points of the project were

discussed and a plan to visit the Model Nursery Farm was made.

Hence, on planned date as mentioned above Kala Shah Kaku was visited by the evaluation

team members of DG(M&E).

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Figure 4: Front view of Nursery Model at Kala Shah Kaku

During the site visit, civil work including a watchman hut and a store room were found

satisfactory. It was found that the store was serving as a kitchen. A store room is not meant

to be a kitchen. Two freezers which have been purchased for the preservation of plant

material were also found in this so called store room. However no plant material was found

to see rather the freezer was being utilized for personal consumption. Further more one of

the freezers was lying abundant.

During the visit, it was observed that a weather station, procured under this project was

laying abandon. The management was not familiar with its working and was lacking the

ability to operate it.

Figure 5 (a): Procured material still packed and not being used

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During the visit, it was observed that a tube well room has been constructed, which was not

mentioned in the scope of civil work in PC I.

Figure 5(b): View of store room, Kala Shah

Kaku Figure 5(c): View of turbine room

At Kala Shah Kaku different flowers including Marigold. Lilium, Tuberose, Jasmine and Roses

were seen growing in open fields and under green house.

Figure 6(a): Gladiolus production in open

field Figure 6(b) Jasmine production in open field

In Green house not only the flowers proposed in the projects but many other varieties of the

flowers had also been grown. E.g Gerbera and Carnation.

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Figure 7: Flowers produced under green houses.

It was told by the director floriculture Malik Abid Mahmood that growing flowers in

controlled temperature is more profitable as it remains protected from seasonal hazards and

fungal diseases. Moreover the length of rose stick, grown in grown house is about 147 cm

whereas its maximum length in open field is up to 40 cm. this is a significant difference. It

causes to enhance the shelf life of flower as well since, the longer the flower stick, the longer

the shelf life.

Heating and cooling systems were also observed at model nursery. Their performance was

satisfactory. Moreover the physical existence of generator was also verified. It was also

observed that a ditch in the earth was serving as water reservoir.

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Figure 8: View of water pond serving as water reservoir.

Figure 9: Heating system at Model Nursery

Farm Figure 10: Cooling system at Model

Nursery Farm

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II). MANDIANWALA (FARMERS FIELD SCHOOL)

The evaluation team of DG(M&E) visited the Farmers Field School at Mandianwala in order

to analyze the performance of the school. Team got the questionnaire solved by the

participant farmers.

Figure 11: Board of Farmers Field School the

farmers at Mandianwala Figure 12: Evaluation team member

interviewing

During the visit the demonstration plot at Mandianwal was also visited by the evaluation

team members. A 10 marla lath house was seen in demonstration plot.

Figure 13: Lath house installed at

Mandianwala Demonstration Plot Figure 14: Production of Motia in open

field at Mandianwala

III). NATHOKI (FARMERS FIELD SCHOOL)

The evaluation team of DG(M&E) visited the Farmers Field School at Nathoki in order to

analyze the performance of the school. Team got the questionnaire solved by the participant

farmers.

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Figure 15: Front view of Nathoki FFS Figure 16: Evaluating team interviewing

During the visit the demonstration plot at Mandianwal was also visited by the evaluation

team members. A 10 marla lath house was seen in demonstration plot.

Figure 17: Evaluating team member inspecting

Demostration plot Nathoki Figure 18: Farmers working in demonstration

plot

IV). SAGGIAN (FARMERS FIELD SCHOOL)

The evaluation team of DG(M&E) visited the Farmers Field School at Nathoki in order to

analyze the performance of the school. Team got the questionnaire solved by the participant

farmers.

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During the visit the demonstration plot Saggyan was also visited by the evaluation team

members. A 10 marla lath house was seen in demonstration plot.

Figure 20 (a): Lath house of Demonstration

Plot Saggian Figure 20 (b): View of Lath house

Figure 19: Evaluation team member s interviewing farmers while taking class

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3.5.3 INTERVIEWS WITH PROJECT OFFICIALS

The interviews and telephonic conversation were conducted with the following project

officials.

Table 11: Detail of the Project officials interviewed

SR. NO. NAME DESIGNATION DEPARTMENT CONTACT

1 Malik Abid Mahmood

Director Floriculture (Training and Research)

Directorate of Floriculture (T&R) Punjab Lahore

0333-5142111

2 Mohammad Saleem Akhtar

Assistant Research Officer

Project titled “Enhancing Productivity of Flowers in Periurban Lahore”

0346-5399798

3.5.4 VISITS SNAPS/PICTORIAL SURVEY

The site snaps were also taken as a pictorial evidence for the observations made by the

evaluation teams along with general pictorial survey of different project locations.

3.6 DATA ANALYSIS AND INTERPRETATION

Mapping of the project findings was done on the basis of data analysis including project cost

analysis, DGM&E assessment including actual status of the planned targets (in quantitative

terms) along with its planned objectives (in qualitative terms) as well as project benefits

analysis, direct observations along with SWOT analysis on the basis of physical activities

performed along with data collection during evaluating the project. It was processed and

analyzed to understand the functional trends reflecting efficiency of resources involved

during the project execution phase.

3.6.1 PROJECT COST ANALYSIS

Detailed analysis of the project cost (e.g. original & revised cost along with actual

expenditures, actual project cost against its actual releases during project execution phase,

item-wise actual expenditures against its planned targets etc) has been carried out to gauge

the financial performance of the project after its completion. The rationale of above-said

actual expenditures has also been figured out by calculating its percentages to line up the

evaluation process.

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Total Original Cost:

Total Original Cost =Rs. 28.794

Total Revised Cost:

Capital Cost = Rs. 9.192 Million

Revenue Cost = Rs. 16.516 Million

Total Cost = Rs. 25.708 Million

Actual Expenditures = Rs. 21.891 million

Table 12: PC-I Cost (Original & Revised) along with its Actual Expenditures

PC-I PLANNED COST ACTUAL EXPENDITURE

Original Cost Revised

Cost %age decrease in

Planned Cost Against Original

Cost

Against Revised Cost

(till June 30,2011)

28.794 25.708 10.72% - 21.891

Figure 21: PC-I Planned along with Actual Cost (Original & Revised)

Table 13: Financial Phasing as per PC-I, allocation and Actual Expenditure

YEAR PHASING AS PER

PC-I (REVISED) PSDP

ALLOCATION RELEASES UTILIZATION

% AGE UTILIZATION ON RELEASES

2008-09 0.38 0.38 0.38 0.378 99%

2009-10 19.276 19.276 19.276 16.161 84%

2010-11 6.052 6.052 6.052 5.352 88%

TOTAL 25.708 25.708 25.708 21.891 85%

28.79425.708

21.891

Original Cost Revised Cost

Planned Actual

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Figure 22: Percentage Utilization on Releases Table 14: Item-wise Actual Expenditures against its Planned Cost

SR. NO. ITEM TOTAL PLANNED

COST ACTUAL

UTILIZATION

% AGE OF UTILIZATION ON PLANNED COST

1 Motor cycles on hire purchase basis 0.240 0.196

81.6%

2 Mobile diagnostic lab 2.100 1.939 92.3%

3 Reefer container 2.600 2.600 100%

4 Deep freezer (2 Nos.) 0.080 0.079 98.7%

5 Generator (30 KVA 1.221 1.112 91.1%

6 Turbine pump 1.148 0.895 78.0%

7 Horticultural implements 0.335 0.196 58.5%

8 Furniture 0.200 0.199 99.5%

GRAND TOTAL 7.924 7.216 91.1%

The detail of cost (original and actual) as provided in PC-IV document of the project has

been given in Table 8. After analyzing the project financial achievements, the actual

expenditures made during the project execution is Rs. 21.891 million as per data (i.e. PC-IV

2008-0999%

2009-1084%

2010-1188% TOTAL

85%

75%

80%

85%

90%

95%

100%

105%

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along with Sponsors’ Assessment Report) provided by the department, whereas, the overall

item-wise actual utilization remained Rs. 7.216 million.

Figure 23: Percentage of Item-wise Utilization on Planned Cost The detailed list of item wise financial progress is at Annexure-A.

81.60%

92.30%

100%

98.70%

91.10%

78.00%

58.50%

99.50%

Motor cycles on hire purchase basis

Mobile diagnostic lab

Reefer container

Deep freezer (2 Nos.)

Generator (30 KVA

Turbine pump

Horticultural implements

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4. DGM&E ASSESSMENT

The DGM&E assessment has been carried out regarding the planned objectives as well as

planned targets of the project as following:-

Table 15: DGM&E Assessment regarding Objectives & Planned Activities/Targets of the Project

ACTIVITIES/OBJECTIVES DGM&E ASSESSMENT

QUANTITATIVE

Conduction of 5 Farmers Field Schools

Activity has been completed

Training of 125 Farmers

Installation of 5 Lath Houses

Establishment of 5 Demonstration Plots

Acquisition of 2 Acre land at Kala Shah Kaku

Installation of Green House at Kala Shah kaku

Machinery, Tools, Stores & Equipment

Some of the machinery has not been

procedure yet. Moreover there is

either under utilization or miss

utilization of few resources.

However activity regarding tools is

complete.

Establishment of Workforce

Recruitment is still not complete.

Following posts have been vacant

for last one year.

One ARO

Two Project Supervisors

Income Level

As per acre income from floriculture

is higher than other crop fields,

therefore the income of the farmers

who have adopted it has been

increased to some extent

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QUALITATIVE

Popularity of Improved floriculture production

technology.

Farmers are familiar with latest

production techniques and

improved technology.

Some of the farmers have adopted

new techniques and others are

willing to bring it into practice.

Provision of new germplasm/ varieties of

conventional floriculture crops to the interested

growers.

Germplasm/varieties of

floricultural crops such as Cut-

roses, Gladiolus, Lilium, Tuberose,

Jasmine, Gerbera and Carnation

have been maintained at the

model farm. Bud wood/seed have

been provided to the farmers to

grow flowers commercially.

Varieties of these crops were

provided to the farmers at

demonstration plots established at

farmers’ farm for the development

of floriculture at commercial level.

Motivation level of the farmers

Motivation level of farmers has

been increased significantly.

Reduction in pollution

Project will contribute to create

pollution free and healthy

environment in project area.

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5. BENEFICIARIES ANALYSIS (FIELD SURVEY)

A field survey of the project officials and farmers of concerned area was carried out and a

total number of 100 individuals were interviewed based on the technical evaluation

questionnaire see Annexure-D This questionnaire contains questions regarding the

performance of farmers field school and model nursery at Kala shah Kaku.. The findings of

survey and our discussions with them have indicated the following:-

90% of the respondents said that the training benefited them.

About 55% of the respondent said the training caused to enhance their income.

80% of the respondents were found to be satisfied with the instructor.

75% of the respondents were in opinion that they learnt new methods of production

and equipped themselves with latest technology.

95% of the respondents said that attended this training for professional purpose.

55% of the respondents were in view of shortening the time of the class in

harvesting season.

90% of the respondents were unhappy with unfavorable conditions of marketing.

All of the respondents were in favor of establishing such Farmers Field School more

in number

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6. OBSERVATIONS

Evaluation of the project has revealed many facts and figures about the project. The

observations regarding overall project activities are given in ensuing paragraphs:-

The project was initiated to enhance productivity of flowers in periurban Lahore at

its original cost of Rs. 28.794 million with its planned gestation period of thirty six

(36) months (as commenced on July, 1st, 2008). The same was revised in the year

2009 with revised cost of 25.078 with no extension in gestation period. The

administrative approval was issued on 22-5-2009, due to the reason the objectives

framed for the year 2008-09 could not be achieved as mentioned by the

department.

The project stood closed within the planned gestation period of 36 months. The

actual cost incurred on the project was Rs. 21.891 Millions. But there was

discrepancy in cost details of the project as expenditures exceeded from approved

PC-I amount.

Scope of the project pertaining to the civil works has been more or less achieved.

The quality of civil work was found to be satisfactory but as per PC I the tube well

room’s construction is not in the scope of said project. Department needs to justify

the same.

During the visit, it was observed that the store room constructed for project was

serving as a kitchen.

During the visit, it was observed that a weather station, procured under this project

was laying abandon. The management was not familiar with its working and was

lacking the ability to operate it.

One out of four bikes, purchased for the project is still not registered and not

allotted to anybody on hire purchase basis as was perceived in PC-I. It is imperative

to write that the bike bought under the scheme is still lying abandon even after the

completion of whole gestation period.

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Payment of one mobile diagnostic lab and one reefer container has been made but

same have not been delivered to project site yet even after the completion of

gestation period of the project.

Although the farmers were being trained under this project but management

remained inefficient in resolving their after production issues particularly regarding

the marketing of their production. No efficient supply chain was found for flowering

crops. This issue is particularly hindering the objective to increase farmers’ income.

Actual utility of Deep Freezer for preserving plant materials was deficient. It was

observed that one of the two deep freezers was being utilized for personal purposes

and the other one had not been even unwrapped. Furthermore, during site visit no

plant material was found for which deep freezers were purchased.

It was observed that water reservoir could not be completed due to laps of funds. So

a big ditch in the earth is being served as a reservoir.

Management remained fail to complete the recruitment of project staff. The posts of

one Assistant research Officer (ARO) and two supervisors remained vacant through

out the gestation period.

The salary charged for the vacant posts is unjustified. Department needs to justify

the same.

It was observed during different visits that in the presence of five drivers, already

working in department, there is no need of hiring two drivers exclusively for the said

project. Therefore, these extra posts must be abolished.

Training stuff e.g. pamphlets for the farmers added to the cost of the project. But the

fair use of them was not made. Few of the farmers were given pamphlets whereas as

the rest remained deprived of it.

It was observed that an effective and efficient training mechanism consisting of

course book or course outline was missing. Farmers deserve to know on hand, what

they will be gaining from the training by end of the day.

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No statistical data has been made available on Punjab Agriculture or Bureau of

Statistics about Floricultre by the department for impact evaluation of the project.

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7. QUALITATIVE ANALYSIS

After mapping the detailed observations regarding the overall physical & financial

performance of the project, SWOT analysis has been carried out to analyze the detailed

strengths, weaknesses, opportunities and threats involved in the project. Moreover, Boston

Consulting Group (BCG) matrix and PEST analysis about the project has been made in 7.1 &

7.2.

7.1 Strengths, Weaknesses, Opportunities & Threats (SWOT) Analysis

STRENGTHS WEAKNESSES

Capacity of human resources through

hiring project staff.

Causing rise in income of the farmer.

Attaining not only self sufficiency in

cut flowers rather exports will also be

made.

Highly motivated farmers

Adoption of new production

techniques and latest technology.

Celebration of new events leading

more consumption of cut flowers.

Optimum utilization of land of

priurban Lahore.

Issue of marketing is not resolved.

Short shelf life of cut flowers.

Unavailability of superior quality seeds

and fertilizer.

Lack of efficient supply chain

management.

Less number of cut flower markets.

Financial instability of the farmers.

OPPORTUNITIES THREATS

Opportunity of exports, leading to

increase in foreign exchange.

Direct or indirect financial patronage

of farmers.

Expansion of new varieties of cut

flowers.

Mergers and strategic alliances with

other countries.

Exploration of new market segments.

Introduction of improved methods of

production and technology.

Increase in international competitors

Price war

Replacement of cut flowers with natural

looking artificial flowers.

Export Quota

Economics Instability may cause failure of

the Project

Unavailability of Skilled manpower

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7.2 Boston Consulting Group (BCG) Matrix

In order to assess the Pakistan’s relative position in international market with respect to the

growth of cut flower industry all over the world, BCG Matrix has been shown below.

As it is shown in the matrix, that along vertical axis we have Business growth rate and along

horizontal axis, relative position is given. Now Pakistan’s share in floriculture is too less

whereas the overall international floriculture industry is growing. That is the very reason

that this project fits in “Question Mark” cell of the grid which shows that overall business

growth of floriculture is high but our market share is low. Hence this project is an attempt to

increase our market share in floriculture industry.

7.3 PEST ANALYSIS

In order to asses the Political, Economical, Social and technological impact of this project

PEST analysis has been carried out, which is as follows:

POLITICAL

This project has no impact on politics.

ECONOMIC

This project will impact on economic growth of the farmers. It will be helpful in uplifting the

socio economic conditions of farmers by increasing productivity per unit and production of

good quality cut-flowers. Now- a-days families have been extended and the land holding

have become very small. Farmers can grow floricultural crops and can earn more as

compared to other field crops such as wheat, rice, sugarcane etc.

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SOCIAL (EDUCATION, HEALTH, EMPLOYMENT, AREA DEVELOPMENT,

ETC.)

Farmers will get education through farmers field schools. Farmers field school training with

practical and demonstration is helpful to innovate and adopt these high value crops.

Farmers will get training of flowers production in open field and under controlled

temperature. Farmers/ stake holders will be benefited by training and quality cut-flower

production on scientific lines. Flowers can play a vital role in improving the health of the

people as these have aesthetic value. This project will provide jobs to scientists and skilled

persons as it generated jobs for fourteen persons in BPS-1 to BPS-17. It will also generate

employment at the farmers field for un-skilled labour. This project is helpful in increasing

the area of cultivation of commercial flowers in periurban Lahore. It will provide an

opportunity to farmers to get good quality seed / bud wood. Research finding at this project

will provide guide lines to farmers for setting and achieving their goals in best national

interest.

TECHNOLOGICAL

The project is proposed to popularized production technologies of commercial floricultural

crops for example Gladiolus, Roses, Lillium, Marigold, Tuberose & Jasmine. Farmers will not

only get technical training for production of crops, they will also learn about post harvest

technology of these crops. Reefer container and mobile diagnostic laboratory will be helpful

in effective transportation of flowers from field to market and in controlling insects’ pests

and diseases. These facilities will be available to the farmers of Pattoki and periurban areas

of Lahore on nominal charges. This project will extend the green house, lath house and open

field technical training of commercial floricultural crops.

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8. CONCLUSION

The evaluation results and the reasons for success or failure of the project have been

documented as conclusion. After a detailed study and analysis of project documents,

interviews and visits to the project locations to determine project findings and provide

feedback on the execution and implementation of the project it is concluded by applying the

Project Evaluation Rating Index (PERI) technique that the project is “Partially Successful”.

See Annexure B.

Table 16: Conclusion

STATUS RATING RATING OF PROJECT

Exceptionally Successful Intervention 1 -

Successful Intervention 2 -

Partially Successful Intervention 3 √

Unsuccessful Intervention 4

Partially Failure Intervention 5 -

Completely Failure Intervention 6 -

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9. LESSONS LEARNED

1. There is tendency of delayed release of funds which may be avoided to execute

and implement project successfully. The release of funds should be concordant

with the financial phasing provided in PC-I. It would help to start the project

activities well in time and inversely may hamper the project performance.

2. The closedown stage of the projects integrates all the previous and on-going

activities and translates it into desired objectives and goals set for the project.

This phase should be closely monitored by the project managers.

3. While preparing the PC-I, specific short term / long-term performance measures

that focus on quantifiable outcomes and meaningfully reflect the purpose of the

program must be considered.

4. Usually accurate and verified data is not provided by the departments; due to

that evaluation process is suffered to show the clear picture of the project in

terms of quantitative and qualitative objectives.

5. Floriculture business is profitable on small-medium scale. Further investment

can strengthen the economy on small and medium scale. In this regard, SMEDA

may support this activity in rural areas, then there are possibilities that it may

flourish in near future particularly in Punjab.

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10. RECOMMENDATIONS

Recommendations were suggested for the effective usage of the project outcomes and

resources. These recommendations address the suggestions for improvement in project

planning and execution as well as, identify matters requiring follow up actions. The rationale

for the recommendations was clearly explained and linked with the information collected in

the evaluation process. Recommendations about the project are as under:-

It is recommended to transfer 12 out of 14 project posts from development to non-

development budget. The detail of the recommended staff is given in Annexure-C.

It is also recommended that the approved vacant project posts must be occupied

immediately. Department may also depute regular staff to project site to make it

functional.

It is recommended to get project vehicle registered without any further delay.

Department is recommended to make the optimum utilization of the resources

provided for the projects.

Survey to farmers reveals that they get frustrated with pretty much long duration of

class particularly when there is harvesting season. At that moment they find it too

tough to spare even fifteen minutes for the class. Therefore it is recommended that

class duration may be shortened in peak season. Farmers must be relaxed with no

class in harvesting season. Same can be done by commencing the training session

from September to April.

Farmer is worried about the transportation and perishable nature of the cut flowers.

Therefore, it is recommended to introduce the farmers with chilling units used for

transportation of the cut flowers.

Farmers get disappointed when after flower production they have to face the

problems regarding marketing their products. The cut flower markets are not

prudently developed. Government may develop markets for cut flowers and

maintain effective supply chain system for flora products grown by farmers.

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A reasonable subsidy to the farmers may enhance cut flower production in Punjab.

Therefore, farmers may be motivated through subsidizing. Moreover Government

must provide the superior quality seeds and fertilizers to the farmer in order to meet

export standards.

Updated data about floriculture (flower production) must be maintained by the

department for setting bench marks and for the purpose of impact assessment of

the project.

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ANNEXURE A: DETAIL OF YEAR WISE AND COMPONENT WISE FINANCIAL ACHIEVEMENTS

Grant No. PC22036 (Development)

YEAR COMPONENT

PLANNED PROVISION (RS.

MILLION)

AWARDED PROVISION

(RS.MILLION)

ACTUAL EXPENDITURE (RS. MILLION)

ORIGINAL REVISED

2008-09

Establishment charges 0.666 - - -

Repair & Maintenance 0.020 - - -

Operational & contingencies

8.710 0.100 0.100 0.099

2009-10

Establishment charges 2.032 1.013 1.013 0.770

Repair & Maintenance 0.120 0.010 0.010 -

Operational & contingencies

2.640 9.476 9.476 8.728

2010-11

Establishment charges 2.113 2.233 2.233 1.657

Repair & Maintenance 0.145 0.145 0.145 0.060

Operational & Contingencies

3.425 3.539 3.539 3.500

TOTAL 19.871 16.516 16.516 14.814

Grant No. PC12038 (Development)

YEAR COMPONENT

PLANNED PROVISION (RS.

MILLION)

AWARDED PROVISION

(RS.MILLION)

ACTUAL EXPENDITURE (RS. MILLION)

ORIGINAL REVISED

2008-09

Vehicles 0.240 - - -

Plant & Machinery. 0.980 0.180 0.180 0.079

Furniture & Fixture 0.200 0.100 0.100 0.099

2009-10

Vehicles 6.000 4.940 4.940 4.306

Plant & Machinery. - 2.469 2.469 2.086

Furniture & Fixture 0.100 0.100 0.100 0.099

2010- Vehicles - - - -

11 Plant & Machinery. - - - -

Furniture & Fixture 0.135 0.135 - -

TOTAL 7.655 7.924 7.789 6.669

Grant No. PC12042 (042)

YEAR COMPONENT

PLANNED PROVISION (RS.

MILLION)

AWARDED PROVISION

(RS.MILLION)

ACTUAL EXPENDITURE (RS. MILLION)

ORIGINAL REVISED

2008-09

Construction of store & watchman hut

0.376 - - -

Water reservoir 0.624 - - -

Fencing with barbed wire 0.268 - - -

2009-10

Construction of store & watchman hut

- 0.376 0.376 0.273

Water reservoir - 0.624 0.624 -

Fencing with barbed wire - 0.268 0.268 -

2010-11

Construction of store & watchman hut

- - - 0.135

Water reservoir - - - -

Fencing with barbed wire - - - -

TOTAL 1.268 1.268 1.268 0.408

EXURE B: PROJECT EVALUATION RATING INDEX (PERI)

PROJECT EVALUATION RATING INDEX (PERI)

Sr. No Criteria Maximum

points Points

Obtained

1 PC-IV Submission

1.1 Before Project Completion 5 5

1.2 Within One Month of Project Closure 4

1.3 After Two Month of Project Closure 3

1.4 After Three Month of Project Closure 2

1.5 After Six Month of Project Closure 1

1.6 After Nine Month of Project Closure 0

Sub-Total-1 5 5

2 Data Availability & Response of Concerned Agency

2.1 Excellent 5

2.2 Very Good 4 4

2.3 Good 3

2.4 Satisfactory 2

2.5 Average 1

2.6 Poor 0

Sub-Total-2 5 4

3 Financial Progress

3.1 Excellent 10

3.2 Very Good 8 8

3.3 Good 6

3.4 Satisfactory 4

3.5 Average 2

3.6 Poor 0

Sub-Total-3 10 8

4 Total Physical Progress

4.1 Excellent (100%) 10

4.2 Very Good (>90 %) 8

4.3 Good (80-90 %) 6 6

4.4 Satisfactory (70-80 %) 5

4.5 Average (60-70%) 4

4.6 Poor (<60 %) 0

Sub-Total-4 10 6

5 Objectives Achievement

5.1 All Achieved 10

5.2 90% Achieved 9

5.3 80% Achieved 6 4

5.4 70% Achieved 4

5.5 60% Achieved 2

5.6 < 50% Achieved 0

Sub-Total-5 10 4

6 Project Justification

6.1 Excellent 5

6.2 Very Good 4

6.3 Good 3 3

6.4 Satisfactory 2

6.5 Average 1

6.6 Poor 0

Sub-Total-6 5 3

7 Beneficiaries Assessment

7.1 Excellent 5

7.2 Very Good 4

7.3 Good 3 3

7.4 Satisfactory 2

7.5 Average 1

7.6 Poor 0

Sub-Total-7 5 3

8 Sponsor's Assessment

8.1 Excellent 5

8.2 Very Good 4

8.3 Good 3 3

8.4 Satisfactory 2

8.5 Average 1

8.6 Poor 0

Sub-Total-8 5 3

9 Formulation of Project Team and Organization

9.1 Excellent 5

9.2 Very Good 4

9.3 Good 3 3

9.4 Satisfactory 2

9.5 Average 1

9.6 Unsatisfactory 0

Sub-Total-9 5 3

10 Revisions

10.1 No Revision 5

10.2 One Revision 3 3

10.3 Two Revisions 2

10.4 Three or more Revisions 1

Sub-Total-10 5 3

11 Schedule and Cost Analysis

11.1 Within Schedule and Within Budget Completion

10 10

11.2 6 Months Delay and 5% cost variation 7

11.3 9 Months Delay and 10% cost variation 5

11.4 12 Months Delay and 20% cost variation 3

11.5 18 Months or Greater Delay and 30% cost variation

0

Sub-Total-11 10 10

12 Civil Works

12.1 Completed in all respect 10

12.2 95% completed 8 8

12.3 85% completed 6

12.4 80% completed 5

12.5 70-75% completed 4

12.6 Not Applicable (sub-total 12 will be 0) 0

Sub-Total-12 10 8

13 Quality of Civil Works

13.1 Excellent 5

13.2 Good 4

13.3 Satisfactory 3 3

13.4 Average 2

13.5 Poor 1

13.6 Not Applicable (sub-total 13 will be 0) 0

Sub-Total-13 5 3

14 Quality of Operational Procedures

14.1 Excellent 5

14.2 Good 4

14.3 Satisfactory 3 3

14.3 Average 2

14.4 Poor 1

14.5 Not Acceptable 0

Sub-Total-14 5 3

15 DGM&E's Assessment

15.1 Excellent 5

15.2 Very Good 4

15.3 Good 3 3

15.4 Satisfactory 2

15.5 Average 1

15.6 Poor 0

Sub-Total-15 5 3

TOTAL 100 69

PERI 69

PROJECT EVALUATION

RESULT

-

-

Partially Successful

-

-

-

ANNEXURE C: RECOMMENDED POST

PC-I Planned Staff and Recommended Staff

SR. NO

POST AS PER

PC-I CLEARED BY

FD RECOMMENDED

1 A.R.O (BPS 17) 2 2 2

2 Floriculture Supervisor (BPS11)

2 2 2

3 Budder (BPS 05) 2 2 2

4 Driver(BPS 05) 2 2 0

5 Mali(BPS 01) 4 4 4

6 Chowkidar (BPS 01) 2 2 2

TOTAL 14 14 12

ANNEXURE D: QUESTIONNAIRE FOR BENEFICIARIES ANALYSIS

© Directorate General of Monitoring and Evaluation, Planning and Development Department, Govt. of Punjab

(June 20, 2011)

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