eva payroll management

8/2/2019 EVA Payroll Management

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Confidential Committed to add value to your business 1

About Us

EVA has been founded by two prodigy executives with over 15 years of experience with the best of fortune 500

companies, in the fields of Finance & Accounting, HR & Payroll Management. EVA has emerged to be the best-in-

class ONE-STOP SHOP for businesses across all verticals around the world. EVAs domain focused and result

oriented approach, industry best practices and unique customized services, with top-notch technology, cater to

your every specific Payroll need.

Why Choose EVA? - EVAs HR & Payroll Management Advantage

End-to-End Customized Services

EVAs world class operational model efficiently manages your entire payroll operations including audit facing and

payroll statutory compliance, bringing real meaning to Outsourcing. This helps your organization keep its

resources and energies focused on the core aspects of your business.

EVAs expertise in tailor making services to best suit your requirements is sure to add value to your business in

every aspect.

Expertise Edge - Quality Deliverables

While EVAs recruiting experts, using continually re-engineered top-notch recruiting and staffing models, promise

to efficiently manage the entire process, your business reaps the benefits of acquiring proficient employees IN

TIME.

EVAs Proposal to

For

Payroll Administration Outsourcing


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Dedicated Quality Assurance Team

Understanding the gravity of compliance adherence and need for quality deliverables, EVA has a dedicated andqualified team of Chartered Accountants who ensure that all compliance and quality standards are met, policingevery aspect of every process. EVA also ensures that your business stays in line with all labor regulations that areamended from time to time. The following is an indicative list of labor regulations that EVA complies with:

1. Payment of Wages Act2. PF & Misc Provisions Act3. Minimum Wages Act4. Professional Tax Act5. Maternity Benefit Act6. Factories Act7. Shop and Establishment Act8. Labor Welfare Fund9. Bonus Act10. ESI Act11. Contract Labor Regulation and Abolition Act12. Other Labor Regulations as applicable

Employee Centric Services

EVAs payroll management services are meticulously crafted to address varying concerns of each of your

employees. While your employee-satisfaction lies at the heart of EVAs every activity associated with your

business, EVA ensures that your employees have a hassle-free HR & payroll-experience, taking all necessary

steps to align your processes with any amendments in the law.

Resource Optimization & Reduced Cycle Times

EVAs Payroll Processing solutions are cost-efficient, time-saving, and highly proficient. This also means that your

need for infrastructure and manpower is reduced to a great extent with only a positive effect on you business.

EVAs established service strategies guarantee a significant reduction in service delivery/turn-around times.

Data Security Assurance

Data protection, integrity and confidentiality are EVAs top priority. EVA follows industry best data security andintegrity measures in the facility. EVA follows complex data encryption and secured file upload and download

system for all data exchanges. All employees of EVA are bound by stringent integrity and confidentiality clauses.

EVA signs confidentiality clause as part of agreement with your organization.


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Cost Advantage

EVA seeks to add utmost value in all aspects of its commitment to and relationship with your company andemployees, including value for money. Your business and employees profitability is of prime importance to us.

While EVAs services cost much lesser than standard market rates, our quality-promise is never compromised and

unparalleled.

EVAs Scope Of Payroll Administration Services

Payroll activities

1. Receipt of pre-payroll input data from the client viz.,a. Attendance detailsb. New employee detailsc. Deductions other than income taxd. Leave detailse. Performance bonus or any other additional allowancesf. One-time payments

2. Input verification and preparation for processing3. Payroll processing, output file generation, post process output validation and quality checks4. Pay-slip generation5. Capturing employees yearly tax plan & determination of monthly tax computation6. Circulate following to company designated official for review & approval:

a. Salary Registerb. Bank advicec. Other agreed reports (if any)

7. Fund transfer of salaries into bank accounts of employees8. Web based Employee Self Service

Benefits Administration (reimbursements - travel & others)

1. Collection of supporting documents for reimbursement2. Vouching as per standard control procedures and company guidelines3. Reimbursement processing from application validation and quality checks

Year-end Process (in January, every year)

1. Collection of supporting documents of investment from employees2. Verification & vouching of documents3. Processing, validating and quality checks4. Determination of final tax liability of employee and withholding taxes that were short deducted so far -

from January through March of every year5. Issuance of Form 16 & 12B


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Full & Final Settlement

1. Input collection from the HR team2. Collection of exit clearance form to ensure no-dues from the employee3. Collection & verification of supporting documents of tax investments4. Generation of F&F statement for payment5. Settlement or recovery of amount due to/from employee6. Issuance of Form-16 & 12B

EVAs Regulatory & Compliance Services

RPFC, PT, IT, ESI, S&E Compliance for Payroll

1. Transfer of Monthly PF deduction data to PF Trust books for all the employees on payrol l i.e. MonthlyContribution, Loans & Repayment

2. Deductions and Remittance of monthly contributions & deductions of Provident Fund, Profession tax,Income tax and ESI to respective Government authorities

3. Submission of forms / returns at stipulated intervals (monthly, quarterly & annual) to the PF, PT & IT, ESI,S&E authorities

4. Submission of transfer-ins & transfer-outs to RPFC5. Filing quarterly, semi-annual and annual returns with IT, PF, ESI and S&E departments

EVAs Statutory Compliance Services

1. Statutory Advisory Services2. Statutory Benefit Administration3. Statutory Compliance Audit4. HR & Statutory Due Diligence Audit

Payroll Process Migration Schedule

Week 1 to Week 3

1. Study of proposed payroll process2. Defining mutual roles and responsibilities, control points, timelines, SLAs , PLAs etc.3. Introduction on templates and data migration process flow4. Migrate master data on to the payroll application5. Report templates

Week 4 - Go live


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Deliverables

Monthly Quarterly & Semi-Annual Year-EndPayroll:1. Receipt of pre-payroll input data

from the client viz.,a. Attendance detailsb. New employee detailsc. Deductions other than

income taxd. Leave detailse. Performance bonus or

any other additionalallowances

f. One-time payments2. Input verification and preparation

for processing

3.

Payroll processing, output filegeneration, post process outputvalidation and quality checks

4. Pay-slip generation5. Capturing employees yearly tax

plan & determination of monthlytax computation

6. Circulate following to companydesignated official for review &approval:

a. Salary Registerb. Bank advicec. Other agreed reports (if

any)7. Fund transfer of salaries into bank

accounts of employees8. Web based Employee Self ServicePayroll Reimbursement:1. Collection of supporting documents

for reimbursement2. Vouching as per standard control

procedures and company guidelines3. Reimbursement processing from

application validation and qualitychecks

Full & Final Settlement:1. Input collection from the HR team2. Collection of exit clearance form toensure no-dues from the employee3. Collection & verification of

supporting documents of taxinvestments

4. Generation of F&F statement forpayment

5. Settlement or recovery of amountdue to/from employee

6. Issuance of Form-16 & 12B

Payroll Compliance:Form 24q, ESI and S&E return

Employee:1. Collection of supporting documents

of investment from employees2. Verification & vouching of

documents3. Processing, validating and quality

checks4. Determination of final tax liability

of employee and withholding taxesthat were short deducted so far -from January through March ofevery year

5. Issuance of Form 16 & 12B

Compliance:Form 24q, PF, ESI and S&E return


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204, Eshwari Plaza, Opp. Bakers Inn Nizampet, Hyderabad 500090+91 99 1296 1871 | [email protected] | www.evacorporate.com

If you have any queries or need any clarification, please do contact me.

Prabhu Nandan

Head-Business Relations

D: +91 40 4044 8698 | M: +91 99 1296 1871 | F: +91 91 40 4044 8698 | E: [email protected]

EVACorporate Services Private Limited

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