european union ministry of health & social solidarity ... · of presidential decree 4/2002...
TRANSCRIPT
HELLENIC REPUBLIC MINISTRY OF HEALTH & SOCIAL SOLIDARITY
EUROPEAN UNION EUROPEAN SOCIAL FUND
SPECIAL SERVICE HEALTH & SOCIAL SOLIDARITY
Address: Gladstonos 1a & Patission Athens 25 / 01 / 2010 106 77, Athens Greece Reg. No. 228 Information: C. Terzaki Tel.: (+30) 213 1500 823 Fax: (+30) 213 1500 751, E-mail: [email protected] (www.ygeia-pronoia.gr)
DECISION
TOPIC : Call for expression of interest in the selection of a contractor to execute the project entitled «Ex post evaluation of the implementation of the
National Action Plan “PSYCHARGOS” from 2000 up to 2009» in accordance with the provisions of Presidential Decree 4/2002 «The Execution of technical
assistance – support operations and management of corresponding
resources» (Gov. Gazette 3/Α/14-1-2002).
THE DEPUTY MINISTER OF HEALTH AND SOCIAL SOLIDARITY
Having regard to: 1. the provisions:
- of article 90 in the «Code of Law for the Government and Government Agencies», as ratified by the first article of Presidential Decree 63/2005 (Gov. Gazette 98/Α)
- of Presidential Decree 95/2000 «Agency of the Ministry of Health and Welfare (Gov. Gazette 76/Α/10.03.2000) as amended by Presidential Decree 21/2006 (Gov. Gazette 17/Α/07.02.2006) as applicable
- numbers 4, 5, & 6 of Law 2860/2000 «Management, monitoring and control of the Community Support Framework (CSF) and other provisions» (Gov. Gazette 251/Α/14.11.2000) as they were supplemented by the provisions in article 17 of Law 3193/2003 (Gov. Gazette 266/Α/20-11-2003) «Rules of costing, VAT regulations for electronic services and other provisions»
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- of Law 3614/2007 «Management, control and implementation of development measures for the Programming Period 2007-2013 (Gov. Gazette 267/A/3.12.2007) and especially articles 4, 5, 7, 8, 10, 18, 21, 22 and 26 in it.
- of Presidential Decree 4/2002 «The execution of technical assistance – support operations and management of corresponding resources» (Gov. Gazette 3/Α/14.01.2002)
2. Joint Ministerial Decision 4088/18-6-08 (Gov. Gazette 278/30-6-08) decision on restructuring of Special Operational Programme Management Service (EVDEP), according to article 5 in Law 3614/2007, into the Special Service Health & Social Solidarity, as amended by no. 130385/01-10-2009 (Gov. Gazette 2136/Β/01-10-2009) Joint Ministerial Decision.
3. No. 167287/17-12-09 (Gov. Gazette 2480/18.12.2009) joint decision of the Prime Minister and the Minister of Health & Social Solidarity concerning the appointment of of Ms Foteini Gennimata to the position of Deputy Minister of Health and Social Solidarity.
4. No. DY1a/GP 152869/20-11-09 (Gov. Gazette 497/ΥΟDD/26.11.2009) joint decision of the Prime Minister and the Minister of Health & Social Solidarity concerning the appointment of Mr Nikolaos Polyzos to the position of General Secretary of Health and Social Solidarity.
5. Presidential Decree 60/2007 «Adaptation of Greek Law to the provisions of directive 2004/18/ΕΚ» (Gov. Gazette 64/Α/16-03-07) and of Presidential Decree 118/2007 «Public Procurement Regulation» (Gov. Gazette 150/Α/2-7-2007), implemented accordingly for the cases expressly regulated herein.
6. Document no. 55715/Α.PL.9537/17-12-07 of the Special Payment Service, through which is made known «interpretative communication 2006/C 179/02 of the European Commission concerning community law applied in the award of contracts that are not covered by the directives for public contracts».
7. Decision no. 14053/ΕΥS (Special Coordination Service) /1749/27-3-2008 (Gov. Gazette 540/Β/27-03-2008) of the Minister of Economy and Finance on the Management System», article 38.
8. The Guide to Procedures and Eligible operations for Technical Assistance – Support CSF 2000-2006 and Operational Programmes from the Ministry of National Economy.
9. The fact that the total budget for the project amounts to one hundred and nine thousand two hundred and forty three euros and seventy cents (109,243.70 €) not including the corresponding VAT to the amount of twenty thousand seven hundred and fifty six euros and thirty cents (20,756.30 €), that is a total amount of one hundred and thirty thousand euros (130,000.00€), and this is within the limits set out in par. 2 of article 3 in Presidential Decree 4/2002 concerning the direct award following negotiations for a contract on provision of goods and services.
10. The fact that this will incur a total outlay of one hundred and thirty thousand euros (130,000.00€) including the corresponding VAT, which when approved will be charged to the budget of the annual programme Technical Support for Implementation in axis 5 of O.P. ANAD (Development of Human Reources).
11. The necessity of the evaluation of the results of long term application and development of the action plan “PSYCHARGOS” in order to draw conclusions relevant to the planning of the next phase.
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WE DECIDE ON 1. The approval of the procedure for the selection of a contractor to undertake the
project entitled «Ex post evaluation of the implementation of the National
Action Plan “PSYCHARGOS” from 2000 up to 2009», in accordance with the
provisions of Presidential Decree 4/2002 «The Execution of technical assistance
– support operations and management of corresponding resources» (Gov.
Gazette 3/Α/14-1-2002) and more specifically the application of the procedure in
article 3, paragraph 3 in Presidential Decree 4/2002 on drawing up a contract for
the provision of services «with direct award following negotiations» and a
selection «between at least three (3) tenders»
2. The posting of the attached summary of the call for expression of interest on the
site www.ygeia-pronoia.gr so interested parties can be informed and tenders can
be submitted by suitable agencies, natural or legal persons, in order to implement
the afore-mentioned provisions.
3. The selection of a tender from among those submitted based on the criterion of
the most advantageous from an economic point of view and fulfilling the terms set
out in this call.
4. The posting of the summary of this call for expression of interest on the website
of the Contracting Service www.ygeia-pronoia.gr for fifteen (15) calendar days
prior to the final date for the submission of tenders, in implementation of article 38
in no. 14053/ΕYS 1749 Ministerial Decision on Management Systems.
5. The technical specifications of the project, those entitled to participate, the
selection procedure and the terms relating to execution and delivery, that can be
found in appendices A, B and C attached herewith and which constitute an
integral part hereof.
6. a) The project budget which amounts to one hundred and nine thousand two
hundred and forty three euros and seventy cents (109,243.70 €) not including the
corresponding VAT to the amount of twenty thousand seven hundred and fifty six
euros and thirty cents (20,756.30 €), that is a total amount of one hundred and thirty thousand euros (130.000,00€) and
b.) The ability of the contracting authority to resort to assign after negotiation
without publicizing the call to tender, the contractor with a similar line of work that
will be selected to execute the project, and up to the amount of fifteen thousand
euros (15,000.00) including VAT, in proportionate application of the provisions in
article 25 par. 4 section b of Presidential Decree 60/2007, with the term and the
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new budget total again falling within the field of implementation of par. 3 of article
3 in Presidential Decree 4/2002.
Interested parties must submit their binding tenders concerning the undertaking of the project in printed form, by Wednesday 10.02.2010 and up to 16.00 at the Special Service Health & Social Solidarity, Gladstonos 1a & Patission, 10677 Athens, 4th floor, Registry Office.
The final selection of the contractor and award of the contract will take place by
reasoned decision of the General Secretary of the Ministry of Health & Social
Solidarity, following a consultation by a Special Assessment Committee to be formed,
which will give its expert opinion, based exclusively on assessment criteria set out in
Appendix C.
The Contracting Authority reserves its right to non production of result from this
procedure.
THE DEPUTY MINISTER OF HEALTH AND SOCIAL
SOLIDARITY
F. GENNIMATA
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TABLE OF CONTENTS OF CALL
APPENDIX A ...............................................................................................................6
APPENDIX Β: THE CONTRACTOR’S PROJECT ......................................................7
1. Background to project .........................................................................................7
2. Scope and aim of project.....................................................................................8
4. Total duration of project - Time frame ...............................................................14
6. Notification of Interested Parties – Receipt of Call ............................................16
7. Terms of Payment .............................................................................................16
8. Methodology for monitoring progress and delivery of project............................17
9. Penalties – Forfeiture .......................................................................................17
10. Copyright ...........................................................................................................18
11. Sub-contracting by the Contractor.....................................................................18
12. Confidentiality....................................................................................................18
APPENDIX C GENERAL TERMS AND PROCEDURES........................................20
1. Right of participation..........................................................................................20
2. Organization– Contractor’s qualifications .........................................................20
3. Final date for submission of tenders ................................................................21
4. Language and method of drawing up tenders...................................................21
5. Prices and readjustament of costs ....................................................................21
6. Contents of Tenders drawn up by prospective Contractors ..............................21
7. Method of assessing tenders ...........................................................................25
8. Objections – Administrative Appeals.................................................................27
9. Cancellation of invitation to tender ....................................................................27
10. Selection of contractor – Signing of contract.....................................................28
11. Representation of Contractor ............................................................................29
12. Amendment of contract ....................................................................................29
13. Settlement of differences...................................................................................29
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APPENDIX A DETAILS OF CONTRACT AWARD PROCEDURE
CONTRACTING
AUTHORITY
The Ministry of Health and Social Solidarity / Special Service Health
& Social Solidarity.
TITLE «Ex post evaluation of the implementation of the National
Action Plan “PSYCHARGOS” from 2000 up to 2009»
BUDGET The total project budget amounts to one hundred and nine
thousand two hundred and forty three euros and seventy cents
(109.243,70 €) not including the corresponding VAT amounting to
twenty thousand seven hundred and fifty six euros and thirty cents
(20.756,30 €) that is a total amount of one hundred and thirty thousand euros (130.000,00€)
FINANCING OF
PROJECT
The project is expected to be financed when approved by the
Operational Programme «Development of Human Resources»
DURATION OF
PROJECT
The duration of provision of services as part of the project is 4
months from the signing of the contract and up to10/06/2010
TYPE OF
PROCEDURE
Reasoned decision of the General Secretary (article 3 par. 3 of
Presidential Decree 4/2002) or under the approval of responsible
institutional body
CRITERIA IN
SELECTION OF
TENDER FOR
AWARD
The most economical tender
PLACE OF
SUBMISSION OF
TENDERS
The headquarters of the Special Service Health & Social Solidarity,
Gladstonos 1a & Patission, 10677 Athens,
FINAL DATE FOR
SUBMISSION OF
TENDERS
10.02.2010, Wednesday 16.00
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APPENDIX B : THE CONTRACTOR’S PROJECT
1. Background to the project The passage from asylum Psychiatry (with its institutional-type closed hospitals, cut
off from society and often from life itself) to a totally different approach to the mentally
ill patient, that is to social – community Psychiatry and to Psychosocial Rehabilitation
(with the development of an comprehensive system of community mental health
services), is today a generally accepted trend in the field of mental health.
The Ministry of Health and Social Solidarity with its strategic aim continuously in
mind, has drawn up the National Action Plan «Psychargos phase B» to develop
reform over the period 2000 – 2009.
The institutional consolidation of the content of Psychiatric Reform in the Mental
Health sector in Greece is being carried out both by means of recognized
international studies and practices as well as through a wide legal framework which
is being continuously renewed and enriched by new innovative provisions and
actions. This framework reveals the need for such measures to be taken that will
safeguard the right of mentally ill patients to a life of dignity as close to the
community as possible. In greater detail, the following are taken into account:
• International research which reveals that mental illness is liable to become
the leading illness over the next decade, owing to the modern way of life,
Man’s living conditions, unemployment and social and cultural differences.
• The fact that at a national level the appearance of mental health problems in
particular groups of the population (refugees, immigrants) is continuously on
the increase.
• The demand for the provision of specialized services for particular groups in
the population (persons with autism, criminal offenders with mental health
problems).
• The emergence of a hidden demand in children and young persons with
learning problems and the psychogeriatric needs of mentally ill patients and of
the general population.
• The likely additional burden on mental health due to the consequences of the
economic crisis.
The strategy and aims of the Directorate of Mental Health at the Ministry of Health &
Social Solidarity, as expressed through the Programme PSYCHARGOS phase B,
coincide with the Operational Programme «Health – Welfare 2000-2006» in the 3rd
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Community Support Framework (CSF). The Operational Programme is realized by
means of Priority Axis 2 on Mental Health and the Measures included in it. Similar
aims were also set out in Axis 5 of OP Development of Human Resources (TEP
ANAD) 2007 – 2013.
The laws and provisions concerning Mental Health all refer to the development and
modernization of Mental Health services so the aims of Psychiatric Reform may be
achieved. That involves the de-asylumization of the greatest possible number of
chronic mentally ill patients who exist today in closed structures, the development of
open community structures for prevention and treatment, and the social and
economic reintegration of mentally ill patients.
2. Scope and aim of project The basic aim of the evaluation is to estimate the effectiveness of measures in
relation to the targets set, as specialized both in the ten-year Programme
PSYCHARGOS 2nd phase, as well as in the more general strategic and applied policy
of the Ministry of Health and Social Solidarity, in order to achieve Psychiatric Reform
in Greece, within the framework of Law 2716/99.
The ex post evaluation has two parts:
i) the wider evaluation of the progress of psychiatric reform in Greece and to what
degree the basic lines and aims have been realized, and
ii) the evaluation of the actions co-financed by EU structural funds concerning
psychiatric reform.
The ex post evaluation constitutes an instrument of analysis and reference in the
decision-making process at a political and scientific level. The estimation of the
effectiveness and the analysis of its consequences constitute basic factors in the
optimization of the economic-social selections and aims.
The ex post evaluation is based on four basic components:
• Effectiveness that can be defined in a simplified manner as the relationship
between achievements/implementations and objectives over a certain period
of time. In the ex-post evaluation the actual achievements/implementations
are to be compared in relation to the initial objectives. Full effectiveness of an
action means the aim has been achieved.
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• Efficiency, as also defined in a simplified manner, is measured by the
implementations achieved on a long-term basis and in relation to the tools
used. Clearly efficiency is greater when the unit cost of an implementation or
expected result is minimized.
• Effect which measures the direct or indirect benefits from the implementation
of an action in relation to the objectives, as well as the further advantages for
those benefiting in the end.
• External and internal cohesion. Internal cohesion defines the relationship
between objectives and actions, along with the synergy between them, while
external cohesion the compatibility of actions with parallel policies exercised
at a national and community level. It is basically a quality analysis, without
that meaning that there are no quantified approaches.
Therefore within this framework the object of this project is to carry out an evaluation
of the progress made in the implementation of actions and measures that were
undertaken in order to achieve Psychiatric Reform, as part of the implementation of
the ten-year Programme ‘Psychargos’ in Greece (2000 – 2010) ending on 31-12-
2009.
This evaluation project seeks to examine:
• The progress made towards achieving objectives in the field of mental health
services guided by the National Plan for Psychiatric Reform – Psychargos
Programme 2000 – 2010.
• The analysis of the effects of the actions and measures taken to achieve
Psychiatric Reform from 2000 to 31-12-2009.
The aim of the evaluation is to highlight:
• The timeliness and consistency of the programme objectives
• The deviation of objectives from initial planning
• The problems and discontinuities in policy that emerged
• The adequacy of the institutional framework for the implementation of policies
in the field of mental health.
In particular the implementation of the project will include the implementation phase:
« Evaluation of implementation actions and measures as part of Psychiatric Reform
over the period 2000 - 2009»
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Evaluation of implementation measures in Psychiatric Reform over the period 2000-2009
This includes the compiling of an evaluation report on all the effects of the
implementation of Psychiatric Reform in Greece over the period from 2000 (start of
Psychargos 2nd phase) up to the end of 2009 (end of eligibility of expenditure of 3rd
CSF).
The main questions that should be answered by the Assessor are indicated below:
• What are the results from the implementation of the programme up to now?
• Where are the greatest deviations (spatially) from the objectives in relation to
the basic philosophy of deinstitutionalization?
• To what extent have targets been reached in «Psychargos» and more
generally in Psychiatric Reform in Greece?
• Are the effects of the measures those expected (effect indicators: inter-
regional flow of patients, continuing treatment, user satisfaction, prevention,
etc.)?
• Are the results cost effective?
• To what extent have the attempts made at Psychiatric Reform up to now
affected the quality of the lives of patients, their families and professionals in
the field?
• What job opportunities have been created?
• Which jobs have been kept on as a result of the implementation of measures?
• Proposals for future programming, strategy and targets that will be required
during the Programming Period 2007 – 2013 with the aim of putting resources
to the best advantage in the further development, integration and
consolidation of Psychiatric Reform.
Any reply to the above questions must take into account both the dimension
concerning equipment available as well as the dimension of human resources. More
specifically and in reference to the first dimension, the questions that must be
adequately answered concern:
• The operation of deinstitutionalization structures and mental health care
structures.
• The sustainability of these structures.
• The operation of Mental Health Centres and Medico-Pedagogical Centres
along with other specialized units, as well as the operation of Social
Partnerships and Enterprises.
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As far as human resources are concerned:
• The jobs created
• The jobs kept on as a result of the implementation of measures in the
programme.
• The degree of improvement in the level of knowledge and skills possessed by
personnel in the deinstitutionalization structures and care structures within the
community.
Taking this into consideration, the evaluation report will include the following:
1. Evaluation of Programme Design for Psychiatric Reform
• Updating of data on Psychiatric Reform implementation measures and
evaluation of their validity.
• Updating – execution of a SWOT analysis (Strengths, Weaknesses,
Opportunities and Threats) of the implementation of Psychiatric Reform in
Greece up to the present.
2. Suitability and Timeliness of Strategy on Psychiatric Reform
• Evaluation of the timeliness of measures (target and implementation).
• Evaluation of internal cohesion in Programme Design for Psychiatric Reform.
• External factors and threats affecting the implementation environment in
Psychiatric Reform.
• Reference to objective problems and difficulties at an implementation level.
3. Evaluation of the progress of measure implementation in Psychiatric Reform
(Quantification and updating of aims – achievements (output), results and first
effects).
• Achievements (output), results and effects.
• Evaluation of progress in implementation of measures – actions by means of
indicator system.
• Evaluation of effectiveness of resources made available, in relation to the
output and results of measures.
4. Evaluation of effects
• Evaluation of effects of implementation of measures on Psychiatric Reform,
the agencies involved and the beneficiaries.
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• Reference to jobs created
• Reference to jobs kept on as a result of the implementation of measures in
Psychiatric Reform.
5. Evaluation of Performance Criteria in Programme Design for Psychiatric Reform.
• Criteria of Effectiveness.
• Management Criteria (quality of Monitoring System, quality of Control System,
quality of System for Selection of Projects – Actions).
• Financial Criteria (absorption of resources available).
6. Evaluation of Monitoring, Management and Control Mechanisms in Psychiatric
Reform measures.
• Methodology
• Transparency of management system – administrative and executive powers
and consultation procedures
• Control mechanisms
• Procedures and selection criteria for projects - measures
• Contribution of partnership to the quality of monitoring and implementation in
Psychiatric Reform actions.
• Adequacy of management system to safeguard compatibility with community
policies.
• Adequacy and effectiveness of monitoring, management and control systems
for measures.
7. Field Studies
8. Case Studies
9. Conclusions
3. Project Deliverables The project deliverables which must be submitted to the project’s Contracting
Authority in printed and electronic form, in Greek and English, are as follows:
D1a: Evaluation report (draft) of implementation measures in Psychiatric
Reform over the period 2000-2009
Indicative contents (as analyzed above):
Introduction
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0. Evaluation of Programme Design in Psychiatric Reform.
1. Suitability and Timeliness of Strategy in Psychiatric Reform.
2. Evaluation of implementation progress of measures in Psychiatric Reform
(Quantification and updating of aims – achievements (output), results and
first effects).
3. Evaluation of effects.
4. Evaluation of Programme Design Performance Criteria in Psychiatric
Reform.
5. Evaluation of Mechanisms – Monitoring, Management and Control
Systems in Psychiatric Reform measures.
6. Improvement proposals for measure implementation in the field of Mental
Health through Axis 5 of TEP ANAD 2007 - 2013
7. Field Studies
8. Case Studies
9. Conclusions
10. Proposals for improving and updating strategy, and proposals for
reviewing action plan.
D1b: Executive summary of findings made by the evaluation report in Greek
and English.
D2: Clarifications, improvements, further documentation after receiving
observations from the EU on the closing report of O.P. «Health - Welfare»,
which will include as an attached appendix the draft of the evaluation report.
Indicative actions are set out below which the Project Assessor will be called upon to
carry out:
• Utilization of all information that will prove useful in the evaluation of the
Programme and that are related to the consolidation of psychiatric reform in
Greece, such as, reports concerning the implementation of Regulation
815/14, directives from the World Health Organization, reports concerning
support mechanisms used up to now, directives from the Managing Authority
of the Programme, along with the relevant bibliography at a national and
international level.
• Participation in on-site visits to large psychiatric hospitals and other units and
health structures in Greece.
• Proposals for critical evaluation of strategies and priorities.
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• Collaboration with the Directorate of Mental Health at the Ministry of Health &
Social Solidarity and the Support and Monitoring Unit.
• Utilization of data from evaluation reports carried out as part of the
Operational Programme (intermediate, ex-post evaluation of the National
Strategic Framework in the Health sector for the 4th Programming Period,
evaluation of the results of the O.P. with emphasis on the period 2007 – 2008,
evaluation of psychosocial rehabilitation structures, etc).
• Recording of progress of project including rough accounts, reports, special
reports on the progress of implementation and evaluation reports.
Support from the Assessor will be related to meeting needs on two levels of analysis:
Background analysis:
• Practices in psychiatric reform at a European and international level from an
inter-disciplinary viewpoint
• Actions to tackle social exclusion for mentally ill patients at a European and
international level.
• Actions that promote social inclusion and employment promotion for mentally
ill patients at a European and international level.
• Implementation of psychiatric reform in Greece and other related policies in
the social solidarity sector.
Thematic analysis:
• Actions on developing exonosocomial structures based on sectorization
• Actions on deinstitutionalizing patients in psychiatric hospitals
• Actions on social inclusion and employment promotion for mentally ill patients
• Actions on tackling the stigma
4. Total duration of project – Time frame The duration of the project is one hundred forty (140) days from the signing of the
contract.
The time frame for the implementation of the entire project is 140 days from the
signing of the contract and it must be completed by 10th June 2010.
• Deliverable 1 must be submitted in draft form by 10th June 2010.
• Deliverable 2 must be submitted within one month of the receipt of explanatory
demands from EU Services.
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5. Project Budget The Contractor’s total fee may not exceed the amount of one hundred and nine
thousand two hundred and forty three euros and seventy cents (109,243.70 €), not
including VAT which amounts to twenty thousand seven hundred and fifty six euros
and thirty cents (20,756.30 €), making a total amount of one hundred and thirty thousand euros (130,000.00€). This amount of the project budget includes fees and
all expenses for the implementation of the Project, such as:
• Fees which will be expressed in the number of man-days, with unit price per
man-day for each proposed assessor.
• Translation costs (if the language used is not Greek).
• Traveling expenses, accommodation and a working away allowance for on-site
visits to proposed de-asylumization and mental health care structures.
• Miscellaneous expenses (for example, the cost of secretarial support).
Payment of fees will be made from the credit of the Public Investment Programme,
SAE 091/8, in accordance with the provisions of P.D. 4/2002 concerning «the
execution of technical assistance – support operations and management of
corresponding resources».
The Contracting Authority may at any time terminate the execution of the contract,
giving reasons, provided this is deemed expedient.
In the event of termination of the contract for any reason whatsoever before the
afore-mentioned budget is covered, the Contractor foregoes the right to the
remaining amount.
In the event that the total budget is used up before the contract expires, the contract
is terminated ipso jure and without loss for the employer.
The Contracting Authority may enter into a contract by the process of negotiating with
the Contractor, without publicizing the relevant announcement, in proportionate
application of article 25 par. 4 section b of P.D. 60/2007, as applicable, and
concerning new services constituting the repetition of other similar services, which
were assigned to the Contractor in the initial contract and up to an amount of
15,000.00 €. The additional fee to the Contractor for these services will be calculated
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on the basis of the costing in the initial contract, which is not readjustable. If for these
services costing was not provided for in the initial contract, then the additional fee will
be determined by negotiation between the Contracting Authority and the Contractor.
6. Notification of Interested Parties – Receipt of Call In order for interested parties to collect the call for the expression of interest and its
appendices, they may apply to the Special Service Health & Social Solidarity, Unit D,
at Gladstonos 1a and Patission, 4th floor, 106 77 Athens, every working day between
the hours of 10.00 – 16.00.
On the website of the Special Service Health & Social Solidarity
www.ygeia-pronoia.gr a summarized and analytical call may be found, along with the
accompanying material. The call for the expression of interest has been sent to DG
Employment in order to be published at their website.
7. Payment Terms The selected Contractor, within a month of signing the contract, may receive a down
payment of 10% of the total project budget (not including VAT) in return for a
guarantee letter for an equal amount from a recognized bank.
The guarantee letter for the down payment is returned after delivery is taken of
services of equal value.
Other payments in the contract will be made on the issue of the relevant protocol of
delivery and acceptance from the Monitoring and Collection Commission responsible
for the project contract, which will certify to the proper execution of all operations and
to expenses paid for its implementation.
The Contractor is responsible for every legal insurance contribution and deduction in
favour of Legal Persons or other organizations, as required by law.
The necessary legal supporting documents will be issued for all payments. All legal
deductions will be made from each of the Contractor’s invoices, in accordance with
laws applicable in each case and with relevant circulars from the Ministry of Economy
and Finance.
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8. Methodology for monitoring progress and delivery of project By decision of the General Secretary of Health and Social Solidarity, a commission
will be formed for Monitoring the Contractor’s Project and Collecting the submitted
deliverables from the Contractor.
The Monitoring and Collection Commission is responsible for monitoring, evaluation
and control of the separate operations and of the Contractor’s work as a whole,
drawing up a protocol of final delivery and acceptance of the project. The method of
execution, monitoring and delivery of the project will be defined in the contract drawn
up between Contractor and Contracting Authority.
The work of the Contractor is monitored throughout the duration of the contract and is
accepted by the Monitoring and Collection Commission.
The Contractor must work together with the Monitoring and Collection Commission
and facilitate the work of the personnel and associates of the Contracting Authority
and the Monitoring and Collection Commission.
9. Penalties – Forfeiture In the event that the agreed delivery time for the project is exceeded, according to
the monitoring of the Commission and as long as the protocol of delivery and
acceptance provided for in par. 5 of Appendix B has not been drawn up, the
Contractor must pay the Employer for each day of delay in delivery the sum of one
hundred (100) as a penalty and for a period of twenty (20) days. Both parties declare
that the agreed penalty is fair and therefore they renounce the claim to a
disproportionate reduction.
The penalty is enforced on decision of the Employer and is issued on the
recommendation of the Monitoring and Collection Commission which establishes the
delay. The penalty is collected by deducting the amount corresponding to it from the
Contractor’s next payment.
After the passage of this period of time and if the Contractor has still not delivered the
delayed project, the Employer may declare the Contractor in default applying the
provisions of article 34 in P.D. 118/2007. In the event of default, the guarantee letter
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of good performance is forfeited to the Employer. In addition the Contractor must
restore any material damage caused by the non realization of the project.
In the event of violation by the Contractor of any term in the contract, in which all the
terms were agreed as being essential by the parties, the Employer apart from
imposing the penalty may declare the Contractor in default according to the afore-
mentioned procedure, demand the forfeiture of the guarantee letter of good
performance and claim from him for the restoration of any material damage.
10. Copyright Copyright and other related rights are expressly granted by the Contracting Authority
without the payment of an additional fee, beyond that provided for in the contract.
The Contracting Authority has the exclusive rights to all material, printed and
electronic, and other deliverables of the Contractor. The Contractor may not use
them without the approval of the Contracting Authority, while reference will be made
to them in the contract to be signed with the Contractor.
11. Sub-contracting by the Contractor The Contractor is permitted to enter into a sub-contract with a third party for any part
of the services to be assigned to him in this contract. In this event, the tenderers
must mention in their tenders those parts of the project that they may possibly sub-
contract to third parties.
12. Confidentiality Throughout the duration of the Contract, and after it expires or is terminated, the
Contractor is under the obligation to keep confidential and not to make known to third
parties (including representatives of the Greek and international press), without prior
written consent from the Contracting Authority, any document or information that
comes to his knowledge during the time of executing his services and performing his
duties.
The Contractor is not permitted to make public statements regarding the project,
without the prior consent of the Contracting Authority, or to participate in actions
incompatible with his obligations to the Contracting Authority and he must not commit
the Contracting Authority in any way, without its prior written consent.
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During the execution of its duties, the Contracting Authority and all persons
authorized by it must not pass on to anyone, except to those with a right to know, any
information reaching it during and on the occasion of the implementation of the
project concerning the Contractor’s technical or commercial issues or methods of
implementing the project.
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APPENDIX C : GENERAL TERMS AND PROCEDURES 1. Right of participation Right of participation is possessed by natural or legal persons or unions of persons in
a similar line of business and with documented experience in carrying out such
projects, which legally operate in Greece or in another member state of the European
Union (EU) or of the European Economic Area (EEA) or in third countries that have
signed the Government Procurement Agreement (GPA) of the World Trade
Organization, which was ratified by Law 2513/1997, or in third countries that have
signed European agreements with the European Union.
Right of participation is also possessed by unions of persons or joint ventures
proposing to submit a joint tender. In the event a joint tender is submitted, the
members of the union or joint venture are jointly and fully responsible to the
contracting authority for carrying out the project.
Similar work includes the design and evaluation of co-financed or not, programmes
and projects, policy reforms, etc. The experience of a union may also include related
general or special experience possessed by the Head of the Project Team.
For reasons of ethics and objectivity in evaluation, the prospective natural or legal
persons or unions as well as the persons making up their project team, must not
have been in any way involved with the implementation of projects/actions in Axis 2
of the O.P. Health – Welfare 2000 – 2006.
2. Organization – Qualification of Contractor
The Ministry of Health and Social Solidarity proposes to assign this project having
ensured that the project team will be made up of at least three (3) independent
experts of international acclaim. To this end, the assessment of the project team itself
proposed carries the greatest weight among assessment criteria.
The team must be representative of the thematic evaluation areas.
The following are mentioned indicatively:
- General experience in Psychiatric Reform at a European and international level.
- Knowledge of the nature of measures and common aims in the field of mental
health in particular.
- Special experience in quantitative and qualitative evaluation techniques.
- Experience in assessing policy and reform measures.
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3. Final Date for Submission of Tenders
Interested prospective contractors must submit their tender by Wednesday 10.02.2010 at the offices of the Special Service Health & Social Solidarity
(Gladstonos 1a, 4th floor, Athens) by 16.00pm.
4. Language and method of drawing up tenders The Tenders must be drawn up in the Greek language. The technical terms referred
to in the tenders may be expressed in English.
If the tenders have been drawn up in any other language of the European Union,
they may be submitted accompanied by an official translation in Greek. In the event
of disagreement, the official Greek translation takes prevalence. Certificates issued
by foreign authorities are accepted provided they are accompanied by an official
translation in Greek. All tender documents must have been drawn up or have been
translated into Greek language. The tenders must be typed and not contain irregular corrections (deletions, erasures,
additions, etc.). Any corrections, additions etc. must be made with the same printer
and initialed by the tenderer, and the Competition Commission responsible will initial
the corrections etc. during its examination and will in general confirm that they were
made prior to the opening of the tender.
Tenders will involve the entire project.
5. Prices and readjustment of costs The prices in the tender must be given in EUROS. The prices in the tender are
considered stable throughout the duration of the project. No readjustment of prices
whatsoever will be accepted for any reason.
6. Contents of Tenders drawn up by prospective Contractors The tenders from candidate contractors must be drawn up in the Greek language.
Documents that have been drawn up in a foreign language must be accompanied by
an official certified translation in Greek.
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The envelope containing each tender must be marked with the NAME and
ADDRESS of the tenderer (as well as contact telephone numbers and e-mail) and
also the following:
TENDER
MINISTRY OF HEALTH & SOCIAL SOLIDARITY
SPECIAL SERVICE HEALTH & SOCIAL SOLIDARITY
GLADSTONOS 1Α & PATISSION, 106 77 ATHENS.
CALL FOR EXPRESSION OF INTEREST for the selection of a contractor for a
project entitled « Ex post evaluation of the implementation of the National Action
Plan “PSYCHARGOS” from 2000 up to 2009»
The envelope with each tender must contain on penalty of exclusion:
Α. Letter of submission of tender, signed by the legal representative of the
prospective Contractor. This letter must explicitly state that the prospective
Contractor agrees to carry out the project in accordance with that provided for in
these specifications.
Β. Separate envelope containing the following supporting documents:
Statutory declaration according to Law 1599/86 that:
a) no final verdict of guilt has been passed against the tenderer for one or more of
the reasons referred to in article 43 of P.D. 60/2007 «adaptation of Greek Law to
directive 2004/18/ΕΚ»
b) none of that referred to in paragraph 2 of article 43 in P.D. 60/2007 applies to the
tenderer. In further detail, any operator may be excluded from participation in the
contract if:
It has declared bankruptcy, is in liquidation, on work stoppage, under
administrative receivership or composition, suspension of work or is
operating under corresponding conditions stipulated in the provisions of the
country of establishment.
Proceedings have been initiated against it for bankruptcy, liquidation,
administrative receivership, composition or any other similar proceedings
under the provisions of the country of establishment.
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It has been convicted by court decision under the application of res judicata,
in accordance with the provisions in force in the country where the decision
was issued, and which reveals an offence related to its business conduct.
It has committed grave professional misconduct related to the subject of the
contest or in connection with its professional status proven by any means
available to the contracting authority.
It has failed to meet its obligations concerning the payment of social security
contributions, in accordance with provisions in force both in the country of
establishment and under the Greek law.
It has failed to fulfil its obligations concerning the payment of taxes and
duties, in accordance with provisions in force both in the country of
establishment and under the Greek law.
It is guilty of serious false representations and statements in providing
information required during implementation hereof, or if it has not failed to
deliver such information at all.
c) the tender was drawn up in accordance with the terms herein, which the tenderer
fully accepts.
Chart containing documentation on relevant experience, with a concise
description of the experience gained by the proposed team of assessors in projects
similar or corresponding to that announced, the awarding agency and the budget
accompanied by the corresponding legal documents such as certificates of good
performance, copies of contracts, etc.
C. Envelope containing the Technical tender which will contain:
Determinants in project requirements. Tenderer’s perception of the project.
Methodology for preparation, implementation and drawing conclusions from
research. Required data and information to be collected. Possible problems or
dangers that may arise and how they can be confined. Description and
organization of deliverables. Description – proposal of contents of report.
Methodology and tools for implementing the project.
Organizational structure of Project Team. The project Team must be formed on
the basis of the required interdisciplinary approach, so as to meet both the
general and special needs of the project.
Detailed curricula vitae of the Head and members of the project Team, referring
in particular to the qualifications and abilities required for the project in question,
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according to the afore-mentioned general and special experience.
D. Envelope containing the financial tender
The proposed financial tender may not exceed the amount of one hundred and nine
thousand two hundred and forty three euros and seventy cents (109,243.70 €) not
including the corresponding VAT of twenty thousand seven hundred and fifty six
euros and thirty cents (20,756.30 €), a total of one hundred and thirty thousand euros (130,000.00€).
The financial tender will include the following details:
• The total amount (in euros) for which the tenderer proposes to carry out the
Project, without the corresponding Value Added Tax (VAT).
• The amount (in euros) of the corresponding VAT
• The total amount (in euros) for which the tenderer proposes to carry out the
Project including VAT.
The above amount will include any deductions for third parties and any other
expense related to the project (employees’ fees, traveling expenses, interpretation
fees, etc.).
Tenders with a discount on the price offered greater than 15% of the budget – within
the framework of the principles of competition and in relation to the peculiarities and
requirements of the particular project – must be specially justified in accordance with
the provisions of article 55 in directive 2004/18/EK. In the event that this justification
is considered insufficient or the discount is considered to be at the expense of the
quality of the project or of the rights of the contracting authority, then the tender is
rejected.
Alternative tenders will not be accepted.
Exclusion of tender Tenders that having been justified are considered vague and beyond evaluation by
the Competition Commission, or contain terms opposed to the Call and/or provisos,
are marked as non-acceptable and rejected. More specifically, a tender is excluded
from assessment when:
• It is vague and cannot be evaluated or is conditional or contains insufficient or
inaccurate data.
• The prescribed documents are not submitted.
• It does not cover the services required.
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• The tendered price is not presented clearly and it has not been drawn up in
accordance with that prescribed in the related section herein.
• It is not in accordance with the separate mandatory terms wherever they are
mentioned.
The Special Service Health & Social Solidarity reserves the right to justifiably reject a
tender, regardless of the stage the competition has reached.
7. Method of assessing tenders The Committee responsible for assessing the tenders, which will be formed by
decision of the General Secretary of the Ministry of Health & Social Security, will
proceed with opening the tenders and checking that they contain all the documents
referred to in section 6: « Contents of Tenders drawn up by prospective Contractors»
in appendix C. They will then proceed with assessing the technical and financial
tenders in all those found to be complete.
The technical criteria that will be taken into account when assessing the tenders are
shown concisely in the chart below, which also includes the weight factors of each
criterion out of a total of 100.
CRITERIA
GROUP
TECHNICAL TENDER WEIGHT
FACTOR
Α Clarity of proposal and understanding of requirements of project
- Degree of analysis of requirements and research questions
- Clarity of timeframe and intermediate deadlines
20%
Β Methodology and tools for implementing the projecting
- Documentation on suitability of research techniques proposed
- Analysis of projects and sub-projects
20%
Γ Effectiveness of organizational structure of project team
- Coverage of necessary skills
- Even distribution of work and responsibilities
- Manner of working and communication among team members
60%
TOTAL SUM 100%
The Committee will evaluate and grade the technical tenders. Each member of the
Committee will award a grade from 0 to 10 (whole numbers only) to each of the
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separate elements in the technical assessment criteria.
The grade for each criterion at a Committee level is the sum of the grades given by
all the Committee members divided by the number of its members. This grade is
multiplied by the weight factor of the criterion and the grade for the particular criterion
in the tender is arrived at. The sum of the grades of all the criteria produces the
Absolute Degree of the Technical Tender.
The Technical Tender of each participant is assessed by the Final Grade of the
Technical Tender (FGTT) for each tenderer which is its grade in relation to the tender
assessed as best , and is calculated by the formula:
F.G.T.T. = (A.D.T.B. / A.D.T.B.max ) x 10
where A.D.T.B.max is the absolute degree of the best technical tender.
Clearly this grade will be a number smaller than or equal to 10 (the tenderer with the
best technical tender will have F.G.T.T = 10).
The grading of the Financial Tenders is relative. The Final Grade of the Financial
Tender (F.G.F.T.) will be calculated as follows for each tenderer:
F.G.F.T. = (Financial Tender of Lowest Tenderer / Financial Tender of Tenderer) x 10 where the Financial Tender of the tenderer is defined as the total sum in euros for
which the Tenderer proposes to carry out the Project, not including VAT, and the
Financial Tender of the Lowest Tenderer is the smallest total sum not including VAT.
Clearly this grade will be a number smaller than or equal to 10 (the lowest tenderer,
that is the tenderer with the smallest financial tender in total, will have F.G.F.T = 10).
Calculation of the Best Tender The next stage is the final assessment of tenders to estimate the most
advantageous. To this end the Final Grade of the Total Tender (F.G.T.T.) will be
calculated for each tenderer using the following formula:
FGTT = (0,20 Χ F.G.F.T.) + (0,80 Χ F.G.T.T.) On the basis of the Final Grade of the Total Tender, the tenderers will be placed in
declining order according to their grades.
The strongest candidate will be the Tenderer with the highest Final Grade of the Total Tender (F.G.T.T).
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In the event of a draw the tender with the highest grade in the Technical Tender is
chosen.
The assessment of tenders will be based exclusively on the afore-mentioned criteria.
Tenders that are vague and unable to be evaluated or are conditional or are not in
accordance with the terms herein are rejected as unacceptable.
8. Objections – Administrative Appeals Objections can be submitted for the reasons and according to the procedure
provided for in article 18 of P.D. 118/2007 (Gov. Gazette 150/Α/6-7-2007), as
applicable each time.
Objections are allowed to be submitted in writing within three (3) working days of the
publication of the results and are addressed to the Competition Commission via the
Registry of the Special Service Health & Social Solidarity.
Appeals before judicial or administrative authorities against the decisions of the
Contracting Authority are governed by the provisions of Law 2522/97 (Gov. Gazette
178/Α’/97).
The Competition Commission opines on the appeals and the decision is taken by the
General Secretary of Health and Social Solidarity.
Objections for any reasons other than the afore-mentioned are not accepted.
9. Cancellation of Invitation to Tender The Ministry of Health & Social Solidarity reserves the right to cancel the contest at
any stage, after justifying itself, if at least one of following reasons exists:
If the results of the contest are justifiably considered non-satisfactory.
If in the opinion of the Competition Commission, competition was insufficient,
or if there are serious indications that the competitors reached an
understanding so as to avoid real competition between themselves.
If the validity of the tenders expires and the competitors are not given the
necessary extra time.
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In the event that the Commission considers the tenders disadvantageous or non-
satisfactory, the Contracting Authority reserves the right to cancel the contest. In the
event that the contest is cancelled, the participants are not entitled to compensation
for any reason and the guarantee letters are returned to the candidates within ten
days at the latest from the date of cancellation.
10. Selection of contractor – Signing of contract The Contractor is awarded the Project in writing on decision of the General Secretary
of Health & Social Solidarity, and the interested party is notified following the expert
opinion of the Tender Assessment Committee.
The prospective Contractor is summoned to sign a contract with the Contracting
Authority within ten (10) days from the date the decision on the appointment is
announced. In the event that the contractor is a partnership/joint venture, the contract
is signed by its legal representative authorized to do so by a notarial deed.
Before the contract is signed, the chosen Contractor must provide, as a guarantee
that the terms of the contract will be observed, a Guarantee Letter of Good
Performance from a recognized financial institution, to an amount equal to 10% of the
contract value without VAT, in accordance with the provisions of article 9 in P.D.
4/2002. In the event that the contractor is a partnership of natural or legal persons,
the guarantee letter of good performance must be issued on behalf of all members of
the partnership.
The Contracting Authority may reduce the physical object of the project with a
corresponding decrease in the Contractor’s fee.
The Contracting Authority is not bound by the final awarding of the contract and is
entitled to award it or not to award it, to cancel, postpone or repeat the procedure,
without any obligation to pay a fee or compensation for this reason to the tenderers.
The Contracting Authority may resort once more to the award procedure for an
additional new similar object, by negotiation and without issuing an invitation to
tender, and up to the amount of twenty thousand euros (20,000.00) including VAT in
proportionate application of article 25 par. 4 section b in P.D. 60/2007.
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11. Representation of Contractor The Contractor appoints a Representative and authorizes him by special power of
attorney to sign the contract, to represent him before the Contracting Authority and to
act on the orders and on behalf of the Contractor in all issues related to the contract.
Any change in the person or address of the Representative and/or his deputy must
be reported in writing to the Contracting Authority and is valid following its written
approval.
The Contractor’s Representative and Deputy Representative are among other things
authorized to represent it in all issues related to the contract and to settle on its
behalf any differences arising from or related to the contract, participating whenever
summoned in meetings with agencies from the Contracting Authority responsible for
monitoring and control.
12. Amendment of contract The Contract can be amended when the two contracting parties agree on this in
writing.
Additional data available (in Greek and English) 1. Law 2716/1999 `Development and modernization of mental health services
and other provisions’.
2. The National Action Plan «Psychargos» 2nd phase
3. Excerpt from intermediate evaluation of O.P. «Health - Welfare» (2005) with
reference to Axis 2 «Mental Health»
4. Study of review of results from Priority Axes 1 and 2 in O.P. «Health –
Welfare» (July 2009).
13. Settlement of differences The Courts of Athens have exclusive responsibility to settle any differences that may
arise from the implementation of the terms herein and all documents relating to the
evaluation process and the contract.
For more information and clarifications related to the terms of the specifications, please contact Ms Dimitra Karetou (tel. 213 1500 820) or Ms Christina Terzaki (tel. 213 1500 823) during working hours.