European School Bergen Parents’ Association

Annual General Meeting07-10-2014

Agenda of the AGM 7.10.2014

•Opening and welcome

•Approval of the Agenda

•Message from the school management

• Committee organization, roles and objectives

• Approval of the Auditor’s report and 2013 – 2014 school year financials

•Presentations of the PAC roles

•Committee Elections

•Questions, comments, concerns

•Closure

Message from the School

Management

Parents’ Association Roles in 2013- 2014:

Alex Harvey Bistacchi ** - President, Admin Board, Transportation

Joy Prieto - V.President, SAC, Admin Board, SEC, Interparents

Petra Verdegem Bom **- Secretary, Communications, Parent Reps, Lost & Found, PEC, Welcome Committee

Yolanda Doogan ** - PR and Marketing

Bora Baykam - Treasury, Transportation, Security and Safety*

Kemi Obakin - Web site, SEC, IPSSG

Gordana Simonovski**- Child Protection, PEC, Canteen

Tina G.Eriksen** - Child Protection, PEC, Welcome Committee

Cesar Chenel Ramos**- Staff Representative for JRC

Jill Jansen ** - Event Coordinator

Parents’ Association Roles in 2013- 2014:

Claudia Cozzi - Secretary*, Host Family Coordinator

Marijke van Kampen - Event Coordinator, SEC

Jackie Barbour - VVN coordinator, Translation

Nelu Stoian - Extra Curricular Activities, Security and Safety*

* 2014- 2015 year function

** 2014 – 2015 vacant roles

Work Groups

Transportation

- Cycling Exam- Transportation Committee

Social Integration- Events- Welcome Committee- Extra Curricular Activities- Networking Group (re-introduce) Educational Committees - Pedagogical Issues (PEC, SEC, SAC) - Host Families

Communication- Parent Reps- PA Website- PR/Marketing- Translation

Health & Safety- Safety & Security Committee- Canteen support

General Objectives of the Parents’ Association:

•Working to provide the best environment to our students.

•Promote our school and community.

•Present the parents and defend their interests in the boards.

•Create a social environment for parents.

• Organize social events to promote our multicultural community.

• Create a communication link between management and parents.

•Promote a safe and secure environment for the students.

School Councils:

•PEC (Primary Education Council) ; Matters concerning Primary and Nursery

•SEC ( Secondary Education Council) ; Matters concerning Secondary

•SAC (School Advisory Council) ; Prepatory for the Admin Board, no decission made but giving advice

Approval of the

2013- 2014 School Year Parents’ Association Financials and Audit Report

Please find European School Parents’ Association Annual Report for year 2013- 2014 School Year,

Appendix A and Appendix B

Kemi Obakin

Web Site

IPSSG

SEC

I am the webmaster for the Parents’ Association website and I work closely with another parent Rene Cortin.

We have just redesigned the website and gave it a new look.

The website is an important tool for sharing information.

We update it throughout the week and we have a link to the European school website, Interparents Little Europe and other useful links.

We urge parents to sign up for updates on the Parents’ Association website, to be informed of what is happening in the school.

On the right hand side of the webpage, you can sign up to receive by email, the latest news from the Parents Association.

After signing up, you need to go back into your mailbox and click on the link to confirm.

As well as working on the website, I am also the SEC representative for parents.

We have meetings with management, teachers and students of the school.

Marijke van Kampen

Events Coordinator

Events for 2014- 2015

• 24-10-2014 Halloween

•11-12-2014 Christmas market

•06-03-2015 ESB got talent

•19-04-2015 Euromarket

•24-05-2015 Walkathon

•30-06-2015 Bookmarket

Joy Prieto

Vice President

SAC

SEC

Admin Board

Interparents

InterParents (IP)

Representatives from all of the PA’s, meet several times a year to discuss proposals and documents.

To prepare for and attend the meetings and work groups, organised by the governing bodies of the ES.

Responsible for major ES decisions.

Parents have a vote

SAC(School Advisory Council) Admin. Board

ESBcouncils consisting of teachers, admin, management, ES secretary general Commision reps, pupils and parents.

Responsible for major internal decisions

Parents have a vote.

Structural Organisation of the European Schools – (an Structural Organisation of the European Schools – (an example) example)

Yolanda Doogan

PR and Marketing

•ESB PAC Contact for all (local) media, newspapers, radio/TV etc. •i.e. Making Dutch pressreleases to be published on a regular basis in (local) newspapers, digital newspapers and websites, RTV80 and/or social media etc.

•Negotiating (add-)fees for i.e. Advertisements in newspapers etc.

•2013/2014 :

•Visit Queen Beatrix in March 2013•50th anniversary ESB•Euromarkt and Open Day, also Interview Radio•Placement of Sunpanels•European School China•Special Students Achievements, etc.

•2014/2015 :

•Agreement to have Monthly column in Duinstreek re our students•Euromarkt and Open Day•Contacting new International Companies to attract future students

Jackie Barbour

VVN Activities

VVN Activities 2014-2015VVN Activities 2014-2015

European Mobility Week

15th to 19th September 2014

Bicycle Safety Check

21st October 2014

Blind Angle Project

Date in March 2015 to be advised

VVN Traffic Exams

Theory 16th April 2015

Practical 22nd April 2015

Nelu Stoian

Extra Curricular Activities

• Activities in 2013- 2014 vs 2014 - 2015

• How to join to the activities

• How to run the activities – Activity Leaders

• Communication

•Locations

•Plans for future

Gordana Simonovski

Tina Eriksen

PEC

Child Protection

Canteen

(PEC) Primary Education Council

•Organization of the school year.

•The anti-bullying program set up.

•School policy (how it affects the children, the parents and the teachers).

•New proposals (i.e. changes to be made to the playground, changes to how the children are picked up on Tuesday afternoons and changes in educational support structure).

•Language section issues.

Child protection

•New safety procedure at the primary gate.

•The playground equipment will be changed.

•New goals were installed.

•The KiVa anti-bullying programme was proposed and will be implemented in October 2014.

•May 9th - Introduction to programme for teachers.

•October 20th - information meeting for the parents.

•October 22nd - KiVa kick off day.

Canteen

•Pre-paid hot lunches for nursery and primary school pupils.

•Pre-paid tickets available for hot meals for secondary school pupils.

•Menus available on PA website.

•Canteen form for hot lunch registration available on ESB website.

•New organization of the hot lunches.

•Healthy canteen.

Claudia Cozzi

Secretary

PAC Secretary Role

• Prepare and distribute agendas of all (PAC) meetings

• Record, prepare and distribute minutes of all PAC meetings in and outside school

• Prepare all paperwork for additional meetings like AGM, parents’ evenings and/or information evenings

• Maintain custody of all records and documents and keep them up to date

• Direct documents that require translation to the relevant persons

• Answer and/or redirect help-desk emails

• Make appointments with secretaries in school

Alex Harvey Bistacchi

President

Transportation

Transportation

•Private Taxi Service (Taxi 072) ; Pick up pupils at home. 8 families use this service.

•Connexxion Bus 606 ; Public Bus from Alkmaar Train Station to School

•PAC has contract with Connexxion for 2014 / 2015

•Application for the abonnement on Connexxion Website

•Mainly secondary students use this service

Objectives for 2014 – 2015

•100% of all parents / guardians become PA members

•Work together with Petten and Management

•Continue improving the safety of our school

•Become more involved in local events (Mobility Week etc.)

•Supporting educational and sportive events together with other schools

•Create more social events

•Support the anti-bullying program (KiVa)

•Re-implement the network group for parents

•Improve the bike parking area

Continue what we are doing

Bora Baykam

Treasurer

• Memberschip process

•Fee transfer process

•Subsidy process

•Membership code and confirmation

•Budget

Committee Elections

Questions, Comments, Concerns