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Oliver Mamo, National Librarian and C.E.O.
The archival finding aid
An information management perspective within the cultural heritage sector
European Regional
Development Fund
Doc. 6F-TS-48 Tutoring Session n.3 – Malta, 13 March 2014
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Museums, Libraries & Archives Perspectives
Libraries deal with publications where multiple copies
exist. Publications contain identifiers and focus on a
subject or theme across subjects.
Museums deal with objects having two types of foci being
the physical nature of the object and the intellectual
content of the object.
Archives deal with documents that are generated as part
of a process. Individual documents rarely make sense
on their own but must be contextualised within a group.
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Information Seeking Behaviour
The Dervin Model
Situation
Gap
Outcome
Bridge
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Information Seeking Behaviour
The Ellis Model
Starting
Chaining
Browsing
Differentiating
Monitoring
Extracting
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Information Seeking Behaviour
Case Study – Duff & Johnson (2002)
I.S.B. of historians in the use of archives
Orientation
Known Item Searches
Building Contextual Knowledge
Identification of Relevant Material
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Metadata
Structured information that describes, explains,
locates, or otherwise makes it easier to retrieve, use,
or manage an information resource
(National Information Standards Organisation)
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Metadata - Purpose
Resource description
Information retrieval
Management of information sources
Documenting ownership and authenticity of digital resources
Interoperability
Haynes (2004)
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Metadata - Typology
Metadata structure standards
Metadata content rules
Metadata mark-up standards
Metadata packaging standards
Higgins (2007)
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Schema
Sets of metadata elements designed for a specific
purpose, such as describing a particular type of
information resource.
Greenberg (2005)
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Schema .
Primary authorship of a publication using MARC21
100 Personal Name
100 $a Name
Element
110 Corporate Bodies
Sub-Element
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Schema ..
100 $a Name
Written in the format: Surname, Name (AACR2)
Example: Charles Dickens (Using LCSH)
100 $a Dickens, Charles
100 $d 1812-1870
http://lccn.loc.gov/n85122324
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Interoperability
Cultural heritage communities have increasingly made use of vocabularies and other standards as they seek to provide access to information that was previously held in paper files or isolated in local systems. Inspired by the power of online databases and the World Wide Web, professionals in the various art and cultural heritage communities now see the value of efficiently exchanging information with each other
Harpring (2010)
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Metadata Crosswalk
CDWA MARC EAD Dublin Core
Creator Author Origination Creator
Object/Work-Type Genre/Form Control Access Genre Form Type
Harpring (2010)
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Bibliography
Baca, M. and Harpring, P. (eds.). (2009). Categories for the description of works of art. Los Angeles, CA: Getty Publications.
Baeza-Yates, R. and Ribeiro-Neto, B. (1999). Modern information retrieval. Harlow: Addison-Wesley.
Burke, M. (1999). Organization of multimedia resources: principles and practice of information retrieval. Aldershot: Gower.
Darnell, P. (2004). Arrangement. In (ed.) Wythe, D. Museum archives: an introduction. Chicago, IL: The Society of American Archivists.
Dervin, B. (1992). From the mind’s eye of the user: the sense-making qualitative-quantitative methodology. In Glazier, J. and Powell, R. Qualitative research in information management. Englewood, CO: Libraries Unlimited.
Duff, W. and Johnson, C. (2002). Accidentally Found on Purpose : Information-Seeking Behavior of Historians in Archives. Library quarterly, 72(4), 472-496.
Ellis, D. (1989). A behavioural approach to information retrieval system design. Journal of documentation, 45(3), 171-212.
Fleckner, J. A. (1986). An archivist speaks to the museum profession. Museum news, October-November, 17-25.
Foster, A. (2005). A non-linear model of information seeking behaviour. Information research, 10(2). Retrieved December 13, 2012 from http://informationr.net/ir/10-2/paper222.html#AppendixA
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Bibliography . Greenberg, J. (2005). Understanding metadata and metadata schemes. Cataloging classification quarterly, 40(3), 17-36.
Harpring, P. (2010). Introduction to controlled vocabularies: terminology for art, architecture, and other cultural works. Los Angeles, CA: Getty Publications.
Haslhofer, B. and Klas, W. (2010). A survey of techniques for achieving metadata interoperability. ACM computing surveys, 42(2), 1-37.
Haynes, D. (2004). Metadata for information management and retrieval. London: Facet.
Higgins, S. (2006). What are metdata standards? Retrieved October 21, 2012 from http://www.dcc.ac.uk/resources/briefing-papers/standards-watch-papers/what-are-metadata-standards
Higgins, S. (2007). Using metdata standards. Retrieved October 21, 2012 from http://www.dcc.ac.uk/resources/briefing-papers/standards-watch-papers/using-metadata-standards
International Council on Archives (2000). ISAD(G): General international standard archival description (2nd ed.). Ottawa: International Council on Archives.
International Council on Archives (2003). ISAAR (CPF): International standard archival authority record for corporate bodies, persons and families (2nd ed.). Canberra: International Council on Archives.
Lewis, G. (1984). Museums and their precursors: a brief world survey. In Thompson J.M.A. Manual of curatorship: a guide to museum practice. London: Butterworth Heinemann.
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Bibliography .. Library of Congress. Library of Congress authorities. Retrieved August 15, 2012 from http://authorities.loc.gov
Library of Congress. Dickens, Charles, 1812-1870. Retrieved August 15, 2012 from http://lccn.loc.gov/n78087607
Library of Congress (2012). MARC standards. Retrieved August 1, 2012. Retrieved from http://www.loc.gov/marc/
Meyer, E. (2011). Splashes and ripples: synthesizing the evidence on the impacts of digital resources. Joint Information Systems Committee JISC Report.
Nilsson, M. (2010). From interoperability to harmonization in metadata standardization - designing an evolvable framework for metadata harmonization. Retrieved August 1, 2012 from http://kmr.nada.kth.se/papers/SemanticWeb/FromInteropToHarm-MikaelsThesis.pdf
Przybyla, A. M. (2004). The museum archives movement. In (ed.) Wythe, D. Museum archives: an introduction. Chicago, IL: The Society of American Archivists.
Rowley, J. and Hartley, R. (2008). Organizing knowledge: an introduction to managing access to information. Aldershot: Ashgate.
Schaffner, J. (2009). The metadata is the interface: better description for better discovery of archives and special collections, synthesized from user studies. Dublin, OH, OCLC Research.
The Joint Steering Committee for revision of AACR (1998). Anglo-American cataloguing rules (2nd ed.). Chicago, IL: American Library Association.
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Bibliography … Usherwood, B. (2005). Relevant repositories of public knowledge?: libraries, museums and archives in 'the
information age'. Journal of librarianship and information science, 37(2), 89-98.
Woodley, M. (2008). Crosswalks, metadata harvesting, federated searching, metasearching: using metadata to
connect users and information. In Baca, M. Introduction to metadata. Los Angeles, CA: Getty Publications.
Wythe, D. (2004). Museum archives: an introduction. Chicago, IL: The Society of American Archivists.
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Thank you
Oliver Mamo National Librarian & CEO Malta Libraries | The National Library of Malta | Old Treasury Street, Valletta VLT 1410 * email: [email protected] ( Office: +356 21234797 7 Fax: +356 21235992