EUROPEAN COMMISSIONService for Foreign Policy Instruments

EU Foreign Policy Regulatory Instruments & Election Observation (FPI5) Head of Unit

Brussels, 20/11/2017 FPI.5/TKN

Request for CandidaturesEuropean Union Election Observation Mission to Sierra Leone: Deputy Chief Observer

Awaiting the final decision of the High Representative of the European Union for Foreign Affairs and Security Policy and Vice-President of the European Commission (HR/VP) to deploy an EU Election Observation Mission (EU EOM) to Sierra Leone, the European Commission wishes to initiate the selection procedure for Core Team positions for the EOM to observe the General Elections, scheduled for 7 March 2018. According to the procedures set out the Commission implementing decision of 29.10.2014 adopting the Implementing Arrangements for Election Observation Missions, C(2014) 7782, the DCO will have the status of Special Advisor under the Title VI of CEOS1.

The Commission invites interested applicants to submit by 15/12/2017 (24:00 Brussels time) their candidature for this position.

Applicants are requested to follow the procedure described hereafter. Applications which do not meet all the specified conditions and formal requirements detailed in this procedure will not be considered. The evaluation of applications and selection of successful candidates will be carried out by a selection committee chaired by the Service for Foreign Policy Instruments - (FPI 5).

Suspensive Clause: the mission would be deployed and the selected candidate eventually contracted only after a final decision by the HR/VP to deploy an EOM.

1. Contract Conditions The fees plus allowances of the contract are as follows:

Position ContractLength(Days)2

DSA/Per Diem / forfait / in days (Sierra Leone)3

DSA/Per Diem in days(Brussels)

Daily Security Allowance

Deputy Chief Observer 89 * 82 2 0

Notes:• The contract length is tentative and might be modified.• The Indicative Contract Length in Days of the Deputy Chief Observer includes the additional

availability for the return visit with the Chief Observer (max 5 days).• DSA: in Sierra Leone: EUR 55; in Brussels: EUR 92 (indicative, at time of publication).• Security Risk allowances: at present not applicable in Sierra Leone.

The selected candidate is expected to provide a health declaration (template provided in annex)prior to her/his deployment.

The successfiil candidate shall follow respectfully and at any time during her/his assignment as observer, the EU Code of Conduct for Election Observer , provisions of CEOS relative to Special Advisors as well as the European Commission, EEAS, EU EOM Core Team and Service Provider instructions, in particular security and safety instructions, upon deployment and throughout the mission.

1 Conditions for Employment of Other Servants of the European Union (CEOS)2

The contract length is tentative and might be modified.3 Nights spent by the expert in transport do not give right to a per diem for that night.

Commission européenne, B-1049 Bruxelles / Europese Commissie, B-1046 Brussel - Belgium. Telephone: (32-2) 299 11 11

Due to both security and reputational risks, DCO and other mission members are strongly discouraged from staying in the country, for personal reasons, outside their deployment period. Service Providers are instructed not to modify mission travel tickets.The European Commission strongly discourages the EU EOM Sierra Leone Mission Membersto bring along their dependents to the Mission. Should they decide to do so, they have to heaware that the EU EOM infrastructure cannot be used for them, including in the case of medicalor security evacuations. This rule is applicable to all members of the mission« both ServiceProvider and Core Team.

Failure to follow the Code of Conduct and instructions may result in an anticipated termination of the observer's assignment, immediate repatriation to the place of residence and non­recommendation for future EU EOMs.

Contract form: the successful candidate shall be contracted by the European Commission Services as a Special Advisor under Title VI of COES4.Duration of availabilitv/contract duration: Candidates are requested to be available for the period foreseen under Point 1, and during the dates indicated under Point 5 (tbc). These dates are indicative. The selected candidate will be contracted for the duration specified under Point 1. "Indicative Contract length in days. "Payment: All payments shall be based on request for payment from the successful candidate addressed to the relevant European Commission service (FPI.5), indicating clearly the number of days worked (de facto).Per Diem calculation: The participation of Core Team analysts and Service Provider experts is made compulsory to lunches and dinners with observers during briefings and debriefings. To facilitate such participation, meals during briefing and debriefing phases will be paid by the mission. Hence per diems will be adjusted according to EU commission travel regulations. In case of full-board accommodation, for security or operational reasons, per diems will also be adjusted.Living Conditions: Selected mission members must expect severe and austere living and working conditions. Analysts may be required to share office spaces with colleagues. They must be aware that operations will be carried out in a difficult environment, featuring health and natural disaster hazards.

2. Selection procedures

Any applicant evaluated previously in the EU EOMs as ’not recommended for future missions’will not be taken into account by the selection committee for 5 years counted from the 'electiondate’ of the mission in the roster for which the person was negatively evaluated.For each position incoming applications have to comply with the following requirements:■ Complete application online at

https://webgate.ec.euroDa.eu/europeaid/applications/eom/index.cfm■ Excellent physical conditions and good health to manage long working hours under particularly

tough logistical conditions. Possibility of potentially demanding physical efforts.

» Full flexibility is required from the candidates in terms of mission timetable.

The selection criteria for the DCO position are as follow:■ Language proficiency: excellent written and spoken proficiency (level C215 in English is

necessary. The working and reporting language of the mission will be English.■ Professional experience: i) participation in at least three Election Observation Missions as Core

Team member or a Long Term Observer (LTO) (this may include EOMs organised by other organisations) or equivalent election monitoring/supervision project.

4 As specified in the art. 5 and 124 of the Conditions for Employment of Other Servants of the European Union (CEOS)5 According to the Council of Europe languages levels available at httūs://ec.europa.eu/eusurvev/files/8a87d2f5-aba8-4272-b8fl-

4922fel2c425

2

■ A specific (DCO) NEEDS/EODS training can substitute for one practical experience in a mission.

a Proven managerial capacity, organisational skills and capacity to work as part of a team. Assessment of this criterion can be based on the record of participation in the past EU EOMs and on the evaluation form NEEDS/EODS trainings.

■ Computer literacy.The following criteria will be considered an asset:■ Professional experience in EU EOMs on other positions, participation in EU Election Expert

Missions; experience gained in the field of electoral assistance;■ Participation in an specific DCO NEED/EODS or election observation training session (e.g.

Member States training, NEEDS/EODS, EUEOM or other);■ Knowledge of the country or region.The European Commission strongly encourages applications from newcomers and recentparticipants to the relevant EODS trainings.Applicants' references and professional experience may be checked and language proficiencytested through phone interviews by European Commission officials during the selection process.

3. Communication with Applicants

a) Apply online at https://webgate.ec.euiOpa.eu/euiOpeaid/aoplications/eom/index.dmb) From the publication of this information, candidates are strongly discouraged from contacting

the relevant services of the European Commission and the European External Action Service by any means except for submission of their application. All members of the Selection Committee are instructed not to provide any additional information except for the present Request for Candidatures or for any potential additional information provided on the relevant web-page of the Commission.This measure is taken to ensure an equal treatment of all applicants and transparency of the selection process.

c) The deliberations of the Selection Committee are confidential.d) Once the Selection Committee has chosen the Deputy Chief Observer, the successful

candidate will receive a positive reply requiring them to supply all relevant documentation in order for the Commission services to verify the data specified in their CVs (University degrees, statement of employers, etc.) and bank details for payment of fees and allowances.

e) Applicants who are not selected will be informed by email. The Commission services do not have capacity to automatically provide individual feedback due to the large number of applicants, however in case of further inquiry please refer to the functional mailbox: FPI- EUEQM-APPLICAT10NS@ec.europa.eu

f) The Selection Committee’s decision is final.g) Candidates are herewith requested to update their CV in the EU Roster

https://webgate.ec.euiOpa.eu/europeaid/applications/eom/index.cfm prior to submitting their candidature. For the entire selection process and the preparations for fielding, the Commission will only take into consideration the data included in the Roster (departure airport, passport data, e-mail addresses, telephone numbers, etc.). Should a CV not include all the required information, the applicant will be rejected. Further communication by the candidate (for example concerning new departure airport, changed e-mail, etc.) shall not be taken into consideration.

4. Conditions Necessary to Establish the Contract

The deployment of the mission and the finalisation of related contracts depend on the successfulfinalisation of administrative preparations for the EU EOM.

3

5. Indicative EU EOM Sierra Leone 2018 timetable

Date(indicative) Activity

24 Jan CT briefing in Brussels25 Jan CT departure and arrival in Freetown4 Feb LTO departure and arrival in Freetown

5-7 Feb LTO briefing Day8 Feb LTO deployment

20 Feb CT Deputy Observer Coordinator arrival in Freetown22 Feb CT Data Analyst arrival in Freetown

1 Mar STO departure and arrival in Freetown2 Mar STO briefing Day 13 Mar STO briefing Day 24 Mar STO deployment5 Mar STO area familiarisation6 Mar STO area familiarisation

7 Mar, ELECTION DAY, Round 18 Mar STO follow up in their AoRs9 Mar STO follow up in their AoRs

10 Mar STO return in Freetown11 Mar STO debriefing and departure írom Freetown (evening flight)13 Mar CT Data Analyst departure from Freetown

Round 2 tentative planning22 Mar CT Data Analyst airi val in Freetown24 Mar STO departure and arrival in Freetown25 Mar STO 1 -day briefing26 Mar STO deployment27 Mar STO area familiarisation

ELECTION DAY, Round 229 Mar STO follow up in their AoRs30 Mar STO follow up in their AoRs31 Mar STO follow up in their AoRs

l Apr STO return in Freetown2 Apr STO debriefing and departure from Freetown (afternoon flight)5 Apr LTO return in Freetown6 Apr LTO debriefing Day 1

7 Apr

LTO debriefing Day 2 and departure from Freetown (eve flight)CT Data Analyst departure from Freetown (eve flight)CT Observer Coord. Deputy departure from Freetown (eve flight)SP departure: Liaison Officer

16 Apr Departure of remaining CT and SP Security Expert

22 Apr SP departure (PM, OE, IT, FIN)23 Apr SP debriefing in Brussels (PM, OE, SE)

G. Tsitso]CC: T. Knaute (FPI), I. Martinho, R. Chelleri (EEAS)Annex: - Code of Conduct for EU Observers;

- Health Declaration.

Council Decision 9262/98 - PESC 157 - ČOHOM 6

GUIDELINES - EU POLICY ON ELECTORAL OBSERVATION

"Code of ConductThe following guidelines will apply to nationals of any country participating in EU observation missionsdecided by the EU unless specifically agreed otherwise. The guidelines will not apply to EU nationalsparticipating in e.g. OSCE or UN missions, in which case those organisation’s own codes will apply.

All official EU observers should adhere to the following guidelines:

- Respect the laws of the land. Observers enjoy no special immunities as an international observer, unless the host country so provides;

- Observers will participate in all pre-election briefings with their supervising officers;

- Observers will be subject to the direction and management of the observer team leadership, carrying out their written terms of reference and covering the geographical schedules specified by team leaders;

- Observers should be aware of the presence of other electoral monitoring teams, and liaise with them under the direction of the leader of the EU observer team;

- Observers will carry prescribed identification issued by the host government or election commission, and will identify themselves to any interested authority upon request;

- Observers shall maintain strict impartiality in the conduct of their duties, and shall at no time express any bias or preference in relation to national authorities, parties, candidates, or with reference to any issues in contention in the election process;

- Observers will not display or wear any partisan symbols, colours or banners;

- Observers will undertake their duties in an unobtrusive manner, and will not disrupt or interfere with the election process, polling day procedures, or the vote count,

- Observers may bring irregularities to the attention of the election officials, but will not give instructions or countermand decisions of the election officials;

- Observers will base all conclusions on well documented, factual, and verifiable evidence, and will keep a record of the polling stations and other relevant places that they visit;

- Observers will refrain from making any personal or premature comments about their observations to the media or any other interested persons, but should provide, through a designated liaison officer or spokesperson, general information about the nature of their activities as observers;

- Observers will participate in post election debriefings with their supervising officers and will contribute fully towards appropriate EU reports on the elections monitored;

- Observers must comply with all national laws and regulations. Where these limit freedom of assembly or movement about the country, they must note where such rules prevent them from carrying out their duties;

- At all times during the mission, including during private time away from work, each election observer should behave blamelessly, exercise sound judgement, and observe the highest level of personal discretion."

5

HEALTH DECLARATION - CT/DCO European Commission - DG FPI

Please fill in each question.

Name:

Date of birth: ID/Passport No.:

1. MEDICAL HISTORYDo you suffer from or have you ever suffered from, had symptoms of, been examined for or been treated for any of the following ailments, or anything related to them? Consider the examples as help - they do not cover all conditions. Any other symptoms or ailments must also be stated, and a clarification and further details should be written on the last page.If your state of health changes after you have submitted your health information, you are required to notify ЕС/SP of this immediately for an assessment of new information.Please state numbers for the following Blood type:

Blood pressure:Pulse:BMI:Waist:

Diabetes, metabolic diseases, respiratory diseases, gastrointestinal diseases, and diseases of the musculoskeletal system

If yes; what and when:

What was the outcome of the treatment ?

Is the treatment ongoing, completed or recurrent?

Cardiac and circulatory diseasesBlood clots, pain/tightness in the chest, high blood pressure, varicose veins, phlebitis, swollen ankles, heart rhythm disorders, pacemaker, elevated cholesterol. Other cardiovascular disorders

Yes: No:If yes; what and when:

What was the outcome of the treatment ?

Is the treatment ongoing, completed or recurrent?

Cancer, other tumors/growths, immune system-related disordersAny type of cancer or cancer precursor/suspected cancer. Polyps in the bowel, benign tumors/growths

Yes: No:If yes; what and when:

What was the outcome of the treatment ?

Is the treatment ongoing, completed or recurrent?

Neurological disordersEpilepsy, migraine and headache disorders, multiple sclerosis, stroke, alcohol-related disorders, dementia, brain injury, infections and genetic diseases, Parkinson's disease, chronic pain and other neurological

Yes: No:If yes; what and when:

What was the outcome of the treatment ?

6

Is the treatment ongoing, completed or recurrent?

Psychiatric and behavioral disordersNervousness, anxiety, psychosis, depression, mania, insomnia, or disorders related to addiction to alcohol or drugs, or other addictions. Dementia. Developmental and behavioral disorders, compulsive behaviors (ADHD, OCD, etc.). Other psychiatric disorders and symptoms?

Yes: No:If yes; what and when:

What was the outcome of the treatment ?

Is the treatment ongoing, completed or recurrent?

Alcohol and intoxicating substances/narcotics(?)Do you currently or have you at any time for a period of more than six months, consumed more than 14 units of alcohol (men)/ 7 units of alcohol (women) per week?Do you currently or have you at any time for a period of more than six months used intoxicating substances?

Yes: No:

AllergiesDrugs:Foods:Other:

Yes: No:If yes, what kind?

Do you presently take any kind of medicine Yes: No:If yes, what kind of medicine and for what reason:

Previous hospital admissions Yes: No:If yes; for what and when?

If yes, is the treatment ongoing or are you cured?

ECG (only for applicants over 45 years) Please state numbers here:

Other comments Please state comments here:

I certify, that (name): _______________________________________________ has beenexamined on the date indicated above and has been found to be in good health, without any medical limitations and therefore medically fit to travel and work abroad in an international mission in post conflict areas and often under stressful conditions with long working hours.

Place:

Date:

Doctor's name, signature, phone number, e-mail and stamp

7