european champion clubs cup may 24th · european champion clubs cup track & field senior -...

European Champion Clubs Cup

Track & Field Senior - Group B

Olympic Stadium Amsterdam

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EUROPEAN CHAMPION

CLUBS CUP

MAY 24TH 2014

Track & Field Senior

Group B

Olympic Stadium Amsterdam,

The Netherlands

TEAM MANUAL

www.ecccamsterdam2014.com




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Table of contents

1. GENERAL INFORMATION ....................................................................................................................................... 6

2. ORGANIZATIONAL STRUCTURE ......................................................................................................................... 7

2.1 European Athletics Council ........................................................................................................................... 7

2.2 European Athletics Delegates .............................................................................................................. 7

2.3 European Athletics Office ........................................................................................................................ 8

2.4 Executive Board of Dutch Athletic Federation ............................................................................ 8

2.5 Local Organizing Committee ................................................................................................................ 8

2.6 Competition Organization ....................................................................................................................... 9

2.7 Participating Clubs ...................................................................................................................................... 9

3. ARRIVALS .................................................................................................................................................................... 10

3.1 Arrival by Air ........................................................................................................................................................ 10

3.2 Arrival by Train .................................................................................................................................................... 10

3.3 Arrival by Road .................................................................................................................................................. 10

3.4 Welcome Service ............................................................................................................................................. 10

3.5 Transportation of Equipment ..................................................................................................................... 11

3.6 Visa Requirements ........................................................................................................................................... 11

4. TRANSPORT .................................................................................................................................................................. 12

4.1 Transport Desk .................................................................................................................................................... 12

4.2 Bus Shuttle Service ........................................................................................................................................... 12

4.3 Return to Airport / Train stations ............................................................................................................... 12

4.4 Public transport from the Hotel to the City center ........................................................................ 13

5. ACCOMMODATION & HOTEL INFORMATION ............................................................................................ 14

5.1 General Information ....................................................................................................................................... 14

5.2 Information Desk ............................................................................................................................................... 14

5.3 Official Hotels ..................................................................................................................................................... 14

5.4 Costs and European Athletics Quota ................................................................................................... 15

5.5 Meals ....................................................................................................................................................................... 15

6. ACCREDITATION ...................................................................................................................................................... 17




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6.1 General ................................................................................................................................................................. 17

6.2 Accreditation Procedure ............................................................................................................................ 17

6.3 Loss of an Accreditation Card .................................................................................................................. 18

6.4 Access Areas for Teams ............................................................................................................................... 18

7. TECHNICAL INFORMATION ................................................................................................................................ 19

7.1 Technical Information Centre (TIC) ........................................................................................................ 19

7.2 Technical Meeting .......................................................................................................................................... 20

7.2.1 Agenda ......................................................................................................................................................... 20

7.3 Equipment ............................................................................................................................................................ 21

7.4 Inspection of Competition Venue .......................................................................................................... 21

7.5 Competition Area ............................................................................................................................................ 22

7.6 Dressing Rooms ................................................................................................................................................. 22

7.7 Training ................................................................................................................................................................... 22

7.7.1 Training with Official Starters .............................................................................................................. 22

8. COMPETITION REGULATIONS ............................................................................................................................ 23

8.1 Team Composition .......................................................................................................................................... 23

8.2 Competition Entry Procedures .................................................................................................................. 24

8.2.1 Preliminary Entries .................................................................................................................................... 24

8.2.2 Final Entries .................................................................................................................................................. 24

8.2.2 Final Confirmation ................................................................................................................................... 24

8.2.3 Withdrawal .................................................................................................................................................. 25

8.3 Scoring ................................................................................................................................................................... 25

8.4 Bib Numbers ........................................................................................................................................................ 25

8.5 Competition Clothing .................................................................................................................................... 26

8.6 Lane and Starting Order .............................................................................................................................. 26

8.7 Starting Heights ................................................................................................................................................. 26

9. COMPETITION PROCEDURE ................................................................................................................................. 27

9.1 Timetable .............................................................................................................................................................. 27

9.2 Warming Up Before Events ......................................................................................................................... 27

9.3 Call Room Procedures .................................................................................................................................. 27




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9.4 Competition Preparations ........................................................................................................................... 28

9.4.1 Field Events .................................................................................................................................................. 28

9.4.2 Trials in Field Events ................................................................................................................................. 28

9.4.3 Track Events ................................................................................................................................................ 28

9.5 Starter’s Commands ....................................................................................................................................... 28

9.6 Timing ...................................................................................................................................................................... 29

9.7 Leaving the stadium during the competition .................................................................................. 29

9.8 Leaving the stadium after the competition ...................................................................................... 29

9.9 Protests and Appeals ..................................................................................................................................... 29

9.10 Doping Control ............................................................................................................................................... 30

9.10.1 General Information ................................................................................................................... 30

9.10.2 Selection of Athletes ................................................................................................................... 30

9.10.3 Additional Controls .................................................................................................................... 31

10. MEDICAL SERVICES ............................................................................................................................................. 32

10.1 General ............................................................................................................................................................... 32

10.2 Medical Services in the Hotel(s) ............................................................................................................ 32

10.3 Medical Care at the stadium ................................................................................................................. 32

10.4 Physiotherapy .................................................................................................................................................. 32

10.5 Insurance ........................................................................................................................................................... 33

11. SECURITY .................................................................................................................................................................... 34

12. CEREMONIES ............................................................................................................................................................ 35

12.1 Opening Ceremony ..................................................................................................................................... 35

12.2 Victory Ceremonies ...................................................................................................................................... 35

12.3 Closing Ceremony ........................................................................................................................................ 35

13. DEPARTURE .............................................................................................................................................................. 36

14. CONTACT DETAILS ................................................................................................................................................ 37

14.1 European Athletics Office ........................................................................................................................ 37

14.2 LOC Office ........................................................................................................................................................ 37

15. APPENDICES ............................................................................................................................................................. 38

Appendix 1 - Timetable .......................................................................................................................................................... 39




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Appendix 2 – Event draw ...................................................................................................................................................... 40

Appendix 3 – Stadium map ................................................................................................................................................... 42

Appendix 4 – Accreditation card ............................................................................................................................................ 43

Appendix 5 – Training times .................................................................................................................................................. 44

Appendix 6 – Implements list ................................................................................................................................................. 45




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1. General Information

Information about the city of Amsterdam

Language: English and Dutch

Currency: EUR

Religion: predominantly Christian until late into the 20th century. Although religious

diversity remains, there has been a decline of religious adherence.

Electricity specifications: 230 V; 50 Hz

Telephone instructions: international access no 0031 (Netherlands) 020 (Amsterdam)

Shop opening hours: Most supermarkets are open from 08:00 until 10:00 pm and shops

are open from 10:00 until 18:00 every day of the week, including Sunday.

Post Office / Bank: Post offices and banks are open on weekdays from 9:00 until 5:00 pm.

ATMs can be found all around the city. Postcards can be sent using postal boxes; these

are also placed all around the city. Money can be exchanged in the hotel as well as on

several offices in town.

Police office: +31 900 8844, website: www.politie.nl. The nearest police office is:

1) Van Leijenberghlaan 214, Amsterdam

2) Koninginneweg 29, Amsterdam

Web pages:

Country: www.rijksoverheid.nl

City: www.iamsterdam.com, www.at5.nl

Club: www.phanos.org, www.ecccamsterdam2014.com

Hospital: VU medisch centrum (+31 20 444 44 44, De Boelelaan 1117, 1081 HZ

Amsterdam).




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2. ORGANIZATIONAL STRUCTURE

2.1 European Athletics Council

President Hansjörg Wirz (SUI)

Vice Presidents José Luis de Carlos (ESP)

Karel Pilny (CZE)

Jean Gracia (FRA)

Director General Christian Milz (SUI)

Council Members Francesco Arese (ITA)

Sylvia Barlag (NED)

Jonas Egilsson (ISL)

Liam Hennessy (IRL)

Frank Hensel (GER)

Dobromir Karamarinov (BUL)

Toralf Nilsson (SWE)

Erki Nool (EST)

Antti Pihlakoski (FIN)

Jorge Salcedo (POR)

Gabriela Szabo (ROU)

Salih Munir Yaras (TUR)

Vadim Zelichenok (RUS)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life President Carl-Olaf Homén (FIN)

2.2 European Athletics Delegates

Technical Delegate György Smoczer (HUN)

Jury of Appeal To be appointed at Technical Meeting




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2.3 European Athletics Office

European Athletic Association

Avenue Louis-Ruchonnet 18

1003 Lausanne, Switzerland

Tel: +41 21 313 43 50

Fax: +41 21 313 43 51

E-mail: [email protected]

Web: www.european-athletics.org

2.4 Executive Board of Dutch Athletic Federation

President Theo Hoex

General Secretary Jan Willem Landré

Project officer Judith Claus

2.5 Local Organizing Committee

President Jelte Brontsema

General Secretary Elisa Smit

Event Management Chris van Lierop

Protocol / Hospitality Bas van Ormondt

Press / Media / Ceremonies Jack van der Walle

Finance Wietse de Windt

Travel / Accommodation Bastiaan Bretveld

Marketing Denis Hageman

Medical / Doping Control Bas Masteling

Phanos representative Jesse de Wit




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2.6 Competition Organization

Competition Director Niels van der Aar

Meeting Manager Johan Knaap

Technical Manager Bram van der Vos

Track / start Referee Ben Vroom / Tim van den Heuvel

Event Presentation Manager Frans van Berlo

Jumps Referee Jan Bloo

Throws Referee Marcel van Lith

Call Room Referee Rian Sleegers

Start coordinator Nico van der Gulik

Starters Bert Huizinga / Ronald de Bruijn

TIC Manager Agaath Bouwman

Chief Photofinish Wouter Schoemaker

2.7 Participating Clubs

MEN Country WOMEN Country RESC BEL Jyvaskylaan Kenttaurheilijat FIN Sparta AM DEN CA Montreuil 93 FRA Jyvaskylaan Kenttaurheilijat FIN Dundrum South Dublin A.C. IRL Crusaders A.C. IRL IR-Reykjavik Sportsclub ISL IR-Reykjavik Sportclub ISL Reshon Le’Zion ISR C.S. Luxembourg LUX ACSI Italia Clubb ITA Phanos NED Celtic Diekirch LUX AD Mass Ljubljana SLO Phanos NED AC Radnicki SRB AD Mass Ljubljana SLO LG Bern SUI AC Crvena Zvezda SRB AK Spartak Dubnica and Vahom SVK STB Leichtathletik SUI Enka TUR




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3. ARRIVALS

3.1 Arrival by Air

Schiphol International Airport is the official airport. Upon arrival, teams will be welcomed

by a team attendant at the arrival gate on the airport. Once luggage has been

collected, the team attendant will accompany the team to the buses which will take

them to the IBIS Hotel. Transfer times from the airport to the IBIS Hotel are 15 minutes.

3.2 Arrival by Train

For teams arriving at the Railway Stations, Amsterdam Central or Schiphol, a team

attendant will be meeting the team at these stations. The team attendant will

accompany the team to the buses which will take them to the IBIS Hotel. Teams that will

arrive by train should contact the LOC (Bastiaan Bretveld, hotel & transport coordinator;

[email protected]) prior for their departure for further details. Transfer times from the

station to the IBIS Hotel are 15-30 minutes.

3.3 Arrival by Road

Teams arriving by road are kindly asked to go directly to the IBIS Hotel or IBIS budget

Hotel (Schipholweg 181-185, 1171 PK BADHOEVEDORP), where a team attendant will be

meeting the team. Teams that will arrive by road should contact the LOC (Bastiaan

Bretveld, hotel & transport coordinator; [email protected]) prior for their departure for

further details.

3.4 Welcome Service

An information desk will be located at the IBIS Hotel, and will be open on Friday May 23rd

from 12:00 pm until 7:00 pm and on Saturday May 24th from 5:30 am until 9:30 am and

from 6:30 pm till 9:30 pm. In case the information desk is closed, the LOC (Elisa Smit,

secretary; [email protected]) can be contacted via the team attendant in case of

need.




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3.5 Transportation of Equipment

Poles and other equipment can be stored at the Olympic Stadium. There will be a

separate bus that brings the equipment to the stadium. All poles and equipment will be

labeled and the owner will get a deposit voucher. Only with this deposit voucher the

poles and equipment can be retrieved in the stadium.

3.6 Visa Requirements

Only the team from Turkey requires a visa to enter the Netherlands. This visa should be

obtained before leaving Turkey, from the Dutch Embassy or Consulate. Should you have

any problems, or require a letter of invitation please contact the LOC (Elisa Smit,

secretary; [email protected]).




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4. TRANSPORT

4.1 Transport Desk

The transport desk will be part of the information desk and is located at IBIS Hotel. The

transport desk will be open on Friday May 23rd from 12:00 pm until 7:00 pm and on

Saturday May 24th from 5:30 am until 9:30 am and from 6:30 pm till 9:30 pm. In case the

transport desk is closed, the LOC (Bastiaan Bretveld, hotel & transport coordinator;

[email protected]) can be contacted via the team attendant in case of need.

4.2 Bus Shuttle Service

A regular bus shuttle service will be provided between the airport, the train stations, the

team hotels and the stadium.

On Thursday May 22nd, transportation will be organized from the airport or train station

to the IBIS Hotel based on the arrival times of the teams. The team attendant will

coordinate the transportation after the arrival of the team.

On Friday May 23rd, transportation will be organized from the airport or train station to

the IBIS Hotel based on the arrival times of the teams. The team attendant will coordinate

the transportation after the arrival of the team. In addition, a shuttle service will be

organized between the IBIS hotel and the stadium (including training session) from 12:00

pm until 10:00 pm. A schedule with the departure times of the busses will be available at

the information desk in the IBIS hotel and at the stadium.

On Saturday May 24th, a shuttle service will be organized between the IBIS Hotel and

the stadium from 6:00 am until 10:00 pm. A schedule with the departure times of the

busses will be available at the information desk in the IBIS hotel and at the stadium.

On Sunday May 25th, transportation will be organized from the IBIS Hotel to the airport or

train station based on the departure times of the teams. The team attendant will

communicate the departure time of the busses with the team on Saturday latest. Also

their will be a schedule with the departure times of the busses available at the

information desk in the IBIS Hotel and at the stadium.

4.3 Return to Airport / Train stations




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Transport will be arranged according to the flight or train schedules submitted by the

teams. Further information will be provided by the team attendant.

4.4 Public transport from the Hotel to the City center

During the complete weekend, there is regular public transport between the IBIS Hotel

and the city centre of Amsterdam. This public transport is not arranged by the LOC and

the costs will be on your own account.

The public transport will depart from the ‘Cateringweg’, which is 4 minutes walk from

the hotel (see the map below). Bus 197 will arrive at the Leidsesquare (‘Leidseplein’)

within 30 minutes. The last bus towards to city centre will depart at 0:30 am. From the city

centre back to the hotel the last bus is at 00:20. The costs are €5.00 for a single trip.

During the night, after 1:00 am, there is a special night-bus “N97”, which departs

once an hour. The costs for this bus are also €5.00 for a single trip.

Source: www.maps.google.com




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5. ACCOMMODATION & HOTEL INFORMATION

5.1 General Information

The LOC has reserved the IBIS Hotel for all the teams. The IBIS Hotel is a good quality hotel,

providing full board accommodation and easy accessibility to both the centre of

Amsterdam and the competition venue.

5.2 Information Desk

An information desk will be located at the IBIS Hotel, and will be open on Friday May 23rd

from 10:00 am until 7:00 pm and on Saturday May 24th from 5:30 am until 9:30 am and

from 6:30 pm till 9:30 pm. In case the information desk is closed, the LOC (Bastiaan

Bretveld, hotel & transport coordinator; [email protected]) can be contacted via the

team attendant in case of need.

General questions about the hotel service can be addressed to the front office team of

the IBIS hotel.

5.3 Official Hotels

The LOC has reserved rooms at the IBIS Hotel for all teams. The IBIS Hotel has two large

buildings next to each other. Some general information about the hotel:

Name hotel: IBIS Hotel Amsterdam/ IBIS Budget Hotel Amsterdam

Address: Schipholweg 181-185, 1171 PK BADHOEVEDORP

Telephone: +31 20 34 83 533

Website: www.ibis.com

Location: 15.1 km from city centre and 10.4 km from the Olympic Stadium

Facilities: In the IBIS Hotel, breakfast is available from 4:00 am until 12:00 am. In the

IBIS Budget Hotel, breakfast is available from 5:00 am until 10:30 am. Both

hotels have free Wi-Fi.




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5.4 Costs and European Athletics Quota

According to EAA Regulation 1410.6.1 the visiting clubs should pay a contribution of

1600€ for a one-day competition to the organizer (at the venue) for full board

accommodation expenses. This amount is to cover the accommodation for 2 nights for

the maximum number of quota team members which is at the men’s and women’s

competition each 22 athletes + 4 officials max.

A rate of 70 euro per person per night must be paid for “out of quota” team

members (athlete or official) and for each additional night (including meals and VAT).

Final invoices, that will be sent after the final entries, will be calculated according to

the data registered in the final entries.

All payments must be settled in EUR, by the teams either by bank transfers before the

event or in cash during the accreditation on Friday.

The contact details of the LOC's bank account are the following :

Bank Name: ING

Bank Address: Amsterdam

Account Holder: Atletiekvereniging Phanos

IBAN: NL 59 INGB 0008331840

Swift Code: INGBNL2A

Please also note that the hotel booking for out of quota officials will be subject to

rooms availability.

The team leader must settle any extra charges (bar, laundry, telephone, etc.) at the

hotel reception desk, before departure. The team leader will be requested to provide a

credit card at the time of checking in at the front office desk to cover any extra charges.

5.5 Meals

Breakfast will be served in the hotels (see 5.3; Official Hotels for time details). On Thursday

dinner will be served at the IBIS Hotel (5:30 pm until 11:00 pm).




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On Friday and Saturday dinner will be served at the stadium. The restaurant opening

times in the Stadium will be at Friday from 5.00 pm until 7:00 pm, Saturday from 6:30 pm

until 8:00 pm. There will be a buffet where you could chose three different kind of meals

(vegetarian and meat, no pork will be served).

By arriving at the stadium the teams will receive their lunchboxes from the team

attendant. Accreditation cards together with meal vouchers (which will be given to

teams during accreditation) will allow access to meals.

For lunch and dinner: fruit, mineral water, tea and coffee are available free of

charge. All other drinks must be paid for.

A late serving provision will be made for those athletes detained at the stadium due to

doping controls or protests.




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6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times

and should be clearly visible. Security personnel will control all areas. The accreditation is

not transferable and does not allow the holder to take another person beyond

checkpoints. Photos are not required for the accreditation card system.

Accreditation cards will be prepared in advance of the event, based on the

information provided by the Member Federation in the final entry system. No changes will

be accepted after the final entry deadline.

An example of the lay-out of the accreditation cards, including the zones, is included in

Appendix 4.

6.2 Accreditation Procedure

For the teams that arrive before 12:00 pm at the hotel, the team leader is requested to

start the accreditation procedure between 12:00 pm and 2:00 pm at the information

desk. For all teams that arrive after 12:00 pm at the hotel, the team leader is requested to

start the accreditation procedure immediately after arrival at the hotel. The

accreditation procedure consists of 4 parts:

1. Payment of the accommodation and out-of-quota fees (if not already done). A

copy of the bank transfer will be required on site.

2. Receiving a folder with several documents, including:

a. Form for the final confirmation of the participating athletes

b. Form for the additional 100m heats (maximum of 2 additional athletes per

team)

c. Form for the questions for the technical meeting

3. Filling in of form a and b by the team leader

4. Receiving of all the accreditation cards for the entire team when forms a and b

are returned and controlled by the information desk representative(s).

The form for questions for the technical meeting needs to be returned to the information

desks at 6:00 pm latest.




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6.3 Loss of an Accreditation Card

Any lost, found or damaged accreditation cards should be reported to the Technical

Information Center in the stadium. Duplicate cards can be obtained where proof of

identity can be established.

6.4 Access Areas for Teams

All team accreditation cards will allow access to the arranged bus shuttles, the stadium,

the team seating area on the tribune and the warm up area, including the changing

facilities and physiotherapy rooms at the warm up area. Only athletes who are about to

compete will have access to the call room and to the infield (under guidance of staff).

Separate cards will be issued to the team leader for access to the TIC. In addition, all

teams will receive one separate card which gives access for the coaching area near the

pole vault pit.

Access to the Doping Control: one pass will be given by a doping attendant to the

athlete upon notification and an additional pass for an accompanying person. Passes

will be collected once the athlete enters the Doping Control Station.




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7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the TIC is to ensure smooth communication between each Team

Delegation, the LOC, the Technical Delegate and the Competition Administration,

regarding technical matters. The TIC is located in the stadium (see stadium plan;

Appendix 3) and will be open at the following times:

Friday May 23rd 12:00 am – 10:00 pm

Saturday May 24th 8:00 am – 8:00 pm

The TIC will be linked to all information desks set up for this event and shall be responsible

for the following:

• Receipt of written questions to be answered during the Technical Meeting

• Finale declaration, athlete withdrawal and relay confirmation forms

• Competition information (Start Lists, Results, etc.)

• Liaison point concerning technical matters between Team Officials, the Technical

Delegate, European Athletics, the LOC and Competition Management.

• Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from the Technical Delegate, EAA and LOC

• Settlement of technical enquiries from delegations

• Request of documentation for ‘national records’ (doping control and Time-Tronics

photo finish prints)

• Receipt of protests and appeals

• Recovery of confiscated items at the call room

The access to the teams’ pigeon boxes at the TIC will be controlled by separate entry

cards, not by the accreditation card (see point 6.4.).

Teams that were not able to attend the Technical Meeting, under extreme

circumstances, can collect their competition numbers from the TIC after the technical

meeting.




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7.2 Technical Meeting

The Technical Meeting will be held on Friday May 23rd at 8:00 pm in the Olympic Stadium.

Each team may be represented by a maximum of two people and, if necessary, an

interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing (in

English), to the LOC information desk in the hotel or to the TIC before 6:00 pm on Friday

May 23rd. The Technical Meeting will be conducted in English.

The Technical Meeting will be attended by:

• European Athletics Delegates

• Representatives of the Local Organizing Committee

• Jury of appeal (to be appointed during the technical meeting)

• Relevant National Competition Officials

• TIC Representatives and Competition Data Processing Representative

7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:

• Welcome by the President of the Local Organizing Committee

• Welcome by the European Athletics President or his representative

• Presentation of the International Officials and the Competition Officials

• Presentation of the competition and warm-up sites

• Information briefing by the Technical Delegate

o Call-room procedures and schedule

o Allocation of lanes and starting order

o Starting heights and bar raising increments

o Scoring and ties

• Doping Control & Medical

• Opening and victory ceremonies and closing party

• Event Presentation

• Answers to written questions submitted by the teams

• Distribution of BIB-numbers & start lists




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7.3 Equipment

The implements provided by the LOC (see implements list, Appendix 6) are selected from

those appearing on the current IAAF approved equipment list. Personal implements will

also be allowed, providing that:

- They are readily identifiable and are IAAF certified

- They are not already on the official list

- They have been checked for compliance with IAAF Rules

- They are made available to all other athletes until the end of the event

Teams wishing to have personal implements added to the list must take the implements

to the TIC in the Olympic Stadium (see stadium plan; Appendix 3) before 6.00pm on

Friday 23 May 2014. If approved, the implements will be under the authority of the LOC

from the time of checking to the end of the event. Personal implements will be returned

only after the completion of the events at the implements office.

Each team is responsible for organizing the transport of its vaulting poles and clearing

customs when arriving on Schiphol Airport. After clearing customs at the airport or after

arrival at the train station the poles will be handed to the LOC for tagging. The poles will

be transported to the stadium. The poles will be kept in a locked storage room at the

Olympic Stadium and will be available during training times. During the competition the

poles will be brought to the field of play in due time by the organizers. After the

competition, the organizers will take the poles to the team’s hotels and further

transportation will be arranged by the organizers as required. All poles or bag of poles will

bear the identification of the athlete (tag with name, gender, country and team).

Basic implements will be provided for warm up and training.

7.4 Inspection of Competition Venue

Heads of Delegation may visit the Olympic Stadium to inspect access routes and other

facilities which will be important to the teams on Friday 23 May 2014 during the official

training session. An organized tour starts at 5:00 pm near the TIC.




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7.5 Competition Area

The Olympic Stadium Amsterdam and its surroundings are shown in Appendix 3 of this

document. The stadium has the following competition facilities:

• 8 lanes

• 2 High Jump pits

• 1 Pole Vault pit

• 2 Long/Triple Jump pits

• 1 Shot Put Circle

• 1 Combined Discus/Hammer Circle

• 2 Javelin runways

At the warm up area there are 4 lanes available.

7.6 Dressing Rooms

Dressing rooms with showers are located in the stadium during/after training sessions and

at the warm-up track (Stadium plan; Appendix 3) on the event day.

7.7 Training

Athletes will have the possibility to train in the Olympic Stadium on Friday May 23rd

(Training schedule; Appendix 5).

Equipment (starting blocks, hurdles, relay batons) and basic implements will be

provided for warm up and training. Accreditation must be handed in when borrowing

equipment, and will be returned to the athlete when the equipment is handed back in.

Officials will be present to help in the case of problems or special requirements. Water will

be available at the training venues.

The Weight training room in the Olympic Stadium is situated above the TIC, and is

opened on Friday May 23rd from 1:00 pm until 5:30 pm.

7.7.1 Training with Official Starters

This will take place at the 100m start on the track in the Olympic Stadium from 4:00 pm

until 5:30 pm.




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8. COMPETITION REGULATIONS

8.1 Team Composition

There will be 20 men’s events and 20 events for women. According to the European

Athletics Regulation 14.02.3.1 only clubs recognized by the Member Federation as

National Champions of the preceding year are eligible in the ECCC Track & Field Seniors.

If the Champion club is not able to take part then the Member Federation may

nominate the second placed club and so on.

Only athletes aged at least 16 (sixteen) years on 31 December of the year of the

competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF

Rules.

Only athletes aged at least 18 (eighteen) years on 31 December of the year of the

competition may participate in the Shot Put (men) and Hammer Throw (men).

A Club may only select national or foreign athletes to compete in the ECCC Track &

Field: Seniors who are eligible under the Member Federation terms of eligibility at the

date in the year in which the ECCC Track & Field Seniors is held. Provided that such an

athlete is a bona fide member of that club for a period starting at least on 1 January of

the year of the ECCC Track & Field Seniors.

An athlete cannot compete for 2 different clubs which participate in at least one of

the ECCC competitions of the same year.

Member Federations must provide the list of their eligible national and foreign

athletes to European Athletics by 31 January of the year of the competition. The

Technical Delegate reserves the right to inspect resident cards or passports.

The number of foreign athletes is strictly limited to two (2) for each club team in ECCC

Track & Field Seniors.

Each club team shall consist of one athlete in each event, except relays. Each

athlete can take part in a maximum of three events of which at least one must be a

relay-race. The runners in 1500 m, 3000 m, 3000m steeplechase and 5000m are only

allowed to participate in one of these four events, if the ECCC track & Field Seniors is

held on one (1) day.




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8.2 Competition Entry Procedures

8.2.1 Preliminary Entries

No later than 3 (three) months before the first day of the ECCC Track & Field Seniors,

each member federation shall send to European Athletics the preliminary number of

athletes and accompanying officials, together with their travel details and

accommodation requests.

Each participating team will have to pay a registration fee of EUR 1,000, to be paid at

the latest by the date of the closing of the preliminary entries.

8.2.2 Final Entries

Final entries shall be made through the European Athletics Event Management System

which will be accessible at the following link: https://arena.european-athletics.org/.

Member Federations' entries manager shall use their already known individual and

personalized access.

Final entries indicating the names and individual logistical information (detailed

travel arrangements, accommodation request and rooming list) of the competitors and

of the officials must be received not later than 10 (ten) days before the first competition

day. According to the regulations the deadlines for the final entries are:

• opening date of the online entry system: April 29th 2014

• deadline for the entries: May 14th 2014 24.00 CET

8.2.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors

already entered who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each team

during accreditation. The forms must be completed and returned immediately. Final start

lists will be ready for collection at the end of the Technical Meeting.

Maximum 2 athletes per team will be allowed to compete in several extra 100m

races. Entries for these extra races must be submitted during accreditation, together with

Final confirmations.




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The final relay team and the running order must be submitted to the TIC using the

respective form not later than one hour before the published first call time for the first

heat of each round of the competition.

8.2.3 Withdrawal

Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on

the official withdrawal form.

8.3 Scoring

The winner of each individual event and each relay in each match shall score as many

points as there are teams competing, the second will score one fewer, and so on.

Athletes or relay teams disqualified or not finishing shall not score.

If two or more athletes tie for a place in any event, the attributable points shall be

divided equally between them.

The team having the highest aggregate number of points shall be the winner of the

match, and so on. If two or more club teams have the same aggregate number of

points, the tie shall be decided in favor of the club team having the greater number of

event winners. If the tie still remains it shall be decided in favor of the club team having

the greater number of second places, and so on.

8.4 Bib Numbers

The LOC will provide the team delegates with bib numbers at the technical meeting. For

individual events, each competitor will receive 2 bibs. These must be pinned to the front

and back of the competition clothing. The one with the number will be pinned at the

front and the one with the land code will be at the back. Exceptions are made for High

Jumpers and Pole Vaulters: these competitors are permitted to attach the bib only to the

front or to the back of their competition clothing. Bibs must not be cut, folded or covered

in any way. The athletes will also receive a sticker with a corresponding number to put on

their bag(s) at the call room.




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8.5 Competition Clothing

Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly

applied. Please make sure to follow the IAAF Advertising Regulations in force, available

at http://www.iaaf.org/about-iaaf/documents/rules-regulations#regulations. Clothing

and items not conforming to this rule and the current IAAF Advertising Regulations will be

removed or taped at the call room.

Participating clubs must provide European Athletics with a full set of their club team

vests until the closing of the final entries and will have the obligation to wear them

throughout the competition.

All competitors must wear registered vest of the same design and color of the club they

are representing.

8.6 Lane and Starting Order

The allocations of lanes and order of attempts in field events shall be decided by a draw

conducted by the Technical Delegate. Each participating club shall be allocated a

letter which shall determine the allocation of lanes in accordance with the appropriate

chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws

for men’s and women’s teams shall be made separately (see Appendix 2).

8.7 Starting Heights

According to Appendix 1, rule 2.2.1 of the Competition Regulations, initial heights for

Track & Field Seniors Group B shall be as follows:

High Jump Men: 1.80m Women: 1.50m

Pole Vault Men: 4.00m Women: 3.00m

The heights progression will be communicated to the teams at the Technical Meeting.




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9. COMPETITION PROCEDURE

9.1 Timetable

Please refer to Appendix 1 for the competition timetable.

9.2 Warming Up Before Events

Warming up will take place at the warm up area, where 4 lanes are available.

9.3 Call Room Procedures

The Call Room is located in the stadium (Appendix 4). It is the responsibility of the team

managers to ensure that their athletes are aware of the last check-in times for entry to

the call room. Athletes arriving late may be excluded from participation in the event. To

support the athletes an announcement will be made in the warm-up area 15 minutes

before the final check-in time.

All athletes must report to the Call Room before each event and will then be

escorted to the competition site as follows:

Event Announcement in warm-up area Final check-in time Call Room

Running events 35 minutes 20 minutes

High Jump 65 minutes 50 minutes

Pole Vault 75 minutes 60 minutes

All other field events 55 minutes 40 minutes

A detailed Call Room time table will be displayed and circulated to the teams.

The following checks will be carried out on equipment that must comply with IAAF

Advertising and Competition Rules:

- Competition clothing

- Shoes

- No non-authorized equipment (radio, i-pod, mobile phone, camera, food, etc.)

may be taken onto the track/infield




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9.4 Competition Preparations

9.4.1 Field Events

Each athlete is allowed a minimum of two practice trials under the supervision of the

officials, more if time allows. The athletes will be called to the practice trials in the

competition order. Only official markers provided by the LOC will be allowed for marking

the runways.

Electronic Distance Measurement will be used for the vertical jump events and the long

throw events.

9.4.2 Trials in Field Events

In accordance with the decision of European Athletics Council, all participants in the

field events (except high jump and pole vault) will be allowed four (4) trials.

The time permitted for each attempt in High Jump and Pole Vault shall be 1 (one)

minute except when consecutive attempts are by the same athlete(s) in which case

IAAF Rule 180.17(C) shall apply.

9.4.3 Track Events

Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed

zone for collection after the race.

9.5 Starter’s Commands

The starter commands will be given in English. For distances up to and including 400m,

including 4 x 100m and 4 x 400m, the commands will be:

- “Prepare for the start”

- “On your marks “

- “Set”

- Starter gun is fired

For distances of 800m and more, the commands will be:

- “Prepare for the start”




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- “On your marks”

- Starter gun is fired

If for any reason the starter feels it is necessary to interrupt the process he/she will say

“Stand Up”.

The starting blocks will have a false start detection system and are linked to the false

start console.

9.6 Timing

The official timing will be provided by Time-Tronics and will be displayed on the official

electronic timing instrument and photo finish cameras provided by time-Tronics. For all

races of 800m or more, the elapsed time will be displayed on electronic timers located at

the end of each straight.

9.7 Leaving the stadium during the competition

An athlete may only leave the competition area when accompanied by a judge. The

intention has to be communicated to the Referee.

9.8 Leaving the stadium after the competition

After the competition, athletes leave immediately the infield (accompanied by a judge)

through the mixed zone where media interviews can be carried out.

9.9 Protests and Appeals

Protests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete

himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Where the

appropriate Referee is not accessible or available, the protest should be made to him

through the TIC. Protests concerning the result or conduct of an event shall be made




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within 30 minutes of the official announcement of the result of that event (posted on the

TIC information board).

If the final decision of the Referee is not satisfactory a written appeal can be

submitted to the Jury of Appeal also through the TIC. Any written appeal to the Jury of

Appeal must be signed by a responsible official on behalf of the athlete and submitted

to TIC within 30 minutes after the official announcement of the decision made by the

Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must

be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury’s decision

will be provided in writing through the TIC.

9.10 Doping Control

9.10.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping

Regulations under the supervision of the European Athletics Technical Delegate. Both

urine and blood samples may be collected immediately before, and during, the Cup.

Athletes selected for doping control shall be informed by anti doping officials.

Athletes will be required to sign a confirmation of notification. Athletes who are to be

tested may invite a team official to accompany them to the Doping Control Centre

(DCC).

A selected athlete should report immediately to the DCC unless there are valid

reasons for delay. All selected athletes will be accompanied by a trained chaperone or

Doping Control Officer from the time of notification until arrival at the DCC. Athletes are

reminded that refusal to provide a sample can render them liable to disqualification and

may lead to further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical

condition should ensure that they have registered their medication, where necessary,

through the Therapeutic Use Exemption system prior to attending the event.

9.10.2 Selection of Athletes




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The selection of athletes for control will be made on a final position and/or random basis

under the supervision of the European Athletics Technical Delegate. In addition, the

selection of further athletes may be ordered at the discretion of the European Athletics

Technical Delegate.

All athletes setting World or European records must report to the DCC to provide a

sample. Failure to provide a sample will result in the record not being ratified.

9.10.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been

selected for doping control, may present themselves for testing. These athletes must

report to the TIC where they will have to complete the “Doping Control Request Form”.

They will then be escorted to the DCC.

The cost of this control will have to be paid for on site by the requesting club to the

LOC. Price per one check is 300.00 euro.




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10. Medical Services

10.1 General

The medical service is in charge of any medical assistance to the athletes, the team

leaders, the competition organization, the information personnel, the honorary guests as

well as, during the competition, to the spectators in the stadium.

In case of an emergency please contact the nearest medical aid team or via the

competition management team or the TIC.

Dr D. Stol (till 2:00 pm) and Dr M. Hulleman (from 13:00 pm) are in charge of the

medical service on May 24th.

10.2 Medical Services in the Hotel(s)

The emergency service in the hotel will be reach at the LOC information desk at the

hotel or at the front office of the hotel. In case of an emergency dial 112.

10.3 Medical Care at the stadium

The stadium medical service is responsible for any problems concerning the athletes’

health. There is also a room for medical attention next to the finish line. The team doctor

has access to the medical service facilities (not on the infield) when an athlete of his/her

own team is hurt or is in need of other medical attention. The stadium medical service is

also responsible for first aid in the warm up area. There are well equipped physiotherapy

facilities at the warm up area.

There are two first aid teams on the infield and one additional first aid team at the

warm up area, all marked with red crosses. The teams are supervised by a doctor.

10.4 Physiotherapy

A space will be reserved in the Warm-up Area for physiotherapy. The physiotherapy

rooms are not equipped with anything (teams will need to bring their own tables, etc.)

and will be open from May 24th from 7:30 am until 9:00 pm until.




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10.5 Insurance

The participating teams are responsible for taking out their own insurance to cover illness

or injury to any member of their team when travelling to and from European Athletics

competitions and during the event itself (European Athletics Regulation 610.12). Please

take the necessary steps to fulfill these requirements well in advance.




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11. Security

Instructions given by the LOC, the security personnel and the police must be followed in

all areas at all times, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should

be reported immediately to any LOC information desk.

The emergency phone numbers are:

• Police 112 (urgent) / 0900-8844 (when not urgent)

• Ambulance 112 (urgent) / 0900-8844 (when not urgent)

• Fire department 112 (urgent) / 0900-8844 (when not urgent)

• Hospital: VU medisch centrum: De Boelelaan 1117, 1081 HZ

Amsterdam, +31 20 444 44 44. The hospital is 5 minutes drive of the

stadium / warm up area and 15 from the hotel.

If necessary, the police can be contacted through the LOC information desk at your

hotel or through the front office of the hotel.




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12. Ceremonies

12.1 Opening Ceremony

The opening ceremony will start at 10:00 am and will take about 10 to 15 minutes. From

each team, one athlete in the official teams clothing will participate in the opening

ceremony.

The opening ceremony consists of a flag parade in which the teams will be

introduced, followed by a short welcome word by the organization.

The teams will receive more information about the opening ceremony in a mail

from the organization and during the technical meeting.

12.2 Victory Ceremonies

The victory ceremonies for the winning teams Men and Women will take place at the

competition venue. The victory ceremony will start as soon as possible after the last

event. Athletes must wear the official team clothing at the ceremonies.

12.3 Closing Ceremony

The Closing Ceremony will take place directly after the victory ceremonies. After the

closing ceremony, the closing dinner will start (will be served at the stadium).




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13. Departure

Teams need to provide full travel details in the final entry system. When there are any

changes to the preliminary confirmed details, the team should inform the LOC as soon as

possible (May 23rd latest) via mail, at the LOC information desk in the hotel or at the TIC in

the stadium.

Departure times of the shuttle buses from the hotel will be provided and displayed at

the LOC Information Desk on Saturday May 24th.

All outstanding fees, charges and possible other expenses must be settled with the

cashier.




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14. Contact Details

For further details about the European Champion Clubs Cup Track and Field Seniors,

Group B 2014, please contact:

14.1 European Athletics Office

Avenue Louis-Ruchonnet 18,

1003 Lausanne,

Switzerland

Tel: + 41 21 313 43 63

Fax: +41 21 313 53 51

[email protected]

14.2 LOC Office

Phanos

Olympisch Stadion 1

1076 DE Amsterdam

Tel.: + 31 20 671 60 86

E-mail: [email protected]

Website: www.ecccamsterdam2014.com




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15. Appendices

Appendix 1 - Timetable

Appendix 2 - Event draw

Appendix 3 - Stadium map

Appendix 4 - Accreditation card

Appendix 5 – Training times

Appendix 6 - Implements list




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Appendix 1 - Timetable

Below the Timetable for the ECCC 2014:

9:20 400m H W

9:00 Hammer Throw M 9:40 400m H M 10:00 Opening Ceremony 10:15 800m W 10:20 High Jump M 10:25 800m M 10:30 Triple Jump W 10:40 200m W 10:35 Hammer Throw W 10:55 200m M 10:45 Pole Vault W 11:10 3000m W 11:00 Shot Put M 11:30 3000m M 12:20 Discus Throw W 11:50 60m kids Kids 12:25 Triple Jump M 12:15 400m W 12:40 High Jump Kids Kids 12:30 400m M 12:40 Shot Put Kids Kids 12:50 3000m SC W 13:50 Discus Throw M 13:10 100m -‐ extra races W 14:00 High Jump Kids Kids 13:30 100m W 14:00 Shot Put Kids Kids 13:45 100m -‐ extra races M 14:10 Pole Vault M 14:05 100m M 14:15 Long Jump W 14:25 3000m SC M 15:25 Shot Put W 14:45 1500m W 15:35 Javelin Throw M 15:00 5000m M 16:00 High Jump W 15:30 600m kids Kids 16:05* Victory Ceremony MC Kids 15:55 100m H W 16:10 Long Jump M 16:20 110m H M 17:10 Javelin Throw W 16:40 5000m W 19:00* Victory Ceremony MC W 17:15 1500m M 19:10* Victory Ceremony MC M 17:30 4 x 100m Relay W 17:50 4 x 100m Relay M

18:10 4 x 400m Relay W 18:30 4 x 400m Relay M

* The ceremonies will be held as soon as possible, the times above are estimated times




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Appendix 2 – Event draw

The event draw has been performed by György Smoczer (Technical Delegate) and

Sandrine Glacier (EA – representative) on April 1st and is available on the event website

(http://www.ecccamsterdam2014.com). In case that one of more teams redraw from

the event, the draw will be adjusted and published on the website. The final start lists will

be distributed during the technical meeting.

The letters from the event draw correspond with the numbers for the specific events. For

all jump and throw events and for run events above 800m, this number corresponds with

the sequence of start lists. For all run events until and including 800m and all relays, the

number corresponds with the lane allocation (see last 2 tables of Appendix 2).

WOMEN A B C D E F G H I J K 100m / 1500m / 5000m 1 2 3 4 5 6 7 8 9 10 11 200m / 3000m / Pole Vault 2 3 4 5 6 7 8 9 10 11 1 400m / Long Jump 3 4 5 6 7 8 9 10 11 1 2 800m / Triple Jump 4 5 6 7 8 9 10 11 1 2 3 3000m Steeple / High Jump 5 6 7 8 9 10 11 1 2 3 4 100m Hurdles / Shot Put 6 7 8 9 10 11 1 2 3 4 5 400mH / Discus Throwing 7 8 9 10 11 1 2 3 4 5 6 4x100m / Hammer Throwing 8 9 10 11 1 2 3 4 5 6 7 4x400m / Javelin Throwing 9 10 11 1 2 3 4 5 6 7 8

MEN A B C D E F G H I J K L 100m / 1500m / 5000m 1 2 3 4 5 6 7 8 9 10 11 12 200m / 3000m / Pole Vault 2 3 4 5 6 7 8 9 10 11 12 1 400m / Long Jump 3 4 5 6 7 8 9 10 11 12 1 2 800m / Triple Jump 4 5 6 7 8 9 10 11 12 1 2 3 3000m Steeple / High Jump 5 6 7 8 9 10 11 12 1 2 3 4 110m Hurdles / Shot Put 6 7 8 9 10 11 12 1 2 3 4 5 400mH / Discus Throwing 7 8 9 10 11 12 1 2 3 4 5 6 4x100m / Hammer Throwing 8 9 10 11 12 1 2 3 4 5 6 7 4x400m / Javelin Throwing 9 10 11 12 1 2 3 4 5 6 7 8




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Lane allocation for 100m, 200m, 400m, 100 or 110mH, 400m H, 4x100m and 4x400m: Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8 Heat 1 11 10 7 6 3 2 Heat 2 12* 9 8 5 4 1 *For the women draw, lane 2 in heat 2 (number 12) remains empty. The lane order for the extra heats 100m will be determined by the Technical Delegate. Lane allocation for 800m: Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8 Heat 1 1 2 + 12* 3 4 + 11 5 6 + 10 7 8 + 9 *For the women draw, number 12 will be removed from the lane allocation.




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Appendix 3 – Stadium map

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