EU-India Call on Water 2017

Opening: 7 Nov. 2017Closing: 27 Feb. 2018

Ms Tania FRIEDERICHS – Head R&I Section, EU DELDr Vivek DHAM – R&I Section, EU DELDr Arvind KUMAR – DST, Govt. of IndiaDr Sanjay KALIA – DBT, Govt. of India

Guidelines for Participants – Technical Aspects

Outline

1. Where to find the text of the Water call?

2. Who can participate?

3. Prepare a Joint Proposal / Formation of

consortium

4. Funding Modalities

5. Registration of Applicants on the EC

Participant Portal

6. Structure & Submission of Proposal

7. Evaluation

8. Time line

1 – Finding Call

• Call text is available on websites of:

• European Commission - Participant Portal http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h

2020/topics/sc5-12-2018.html

• Department of Science & Technology (DST)

http://www.dst.gov.in/

http://onlinedst.gov.in/Login.aspx

• Department of Biotechnology (DBT)

http://www.dbtindia.nic.in/

2 - Who can participate: Eligibility

Mandatory:

- At least Three legal entities from Europe Union: Each of the three shall be established in a different Member State (28) or Horizon 2020 Associated Countries (16). All three legal entities shall be independent of each other.

AND

- At least Three different legal entities from India

2 – Who can Participate?

• Europe: • Not-for-profit:

- Universities/Research Institutes

- Universities of Applied Science

- Research Organisations

- NGOs etc.

• For-Profit:

- SME (< 250 employees)

- “Mid-Caps” (250 – 499 employees)

- Larger companies

• India• Public & Private Academic/Research

Organisation

- Recognised Universities/Academic Institutions(public/private)

- National R&D Laboratories

• Private Industry

• Scientific and Industrial Research Organisation (SIRO) recognised by DSIR

‒DBT funds industry: maximum grant available to industry is Rs. 1.5 CRORES per project subject to matching contribution from industry.

‒51% Indian corpus i.e share holding

‒DST no sealing

3 - Prepare a Joint Proposal / Formation of consortium

• At least 3 legal entities from 3 different EU memberstates or Horizon 2020 Associated Countries and 3 differentlegal entities from India

• Additional legal entities depending on project requirement

• Non-academic partners: industries / SMEs / innovators

• Municipalities, Jal Nigam, social communities participationencouraged

• Gender balance

• One Coordinator! – consortium to decide

3 – Basic requirements

• Size of consortium: no limit on number of participants (3+3 +..)

• Duration of the Project: 3 to 5 years (Indian funding 3 years)

• Develop new and/or adapt suitable innovative and affordable solutions for Indian conditions, both in urban and rural areas

• Transfer of European Knowledge and Technologies to future in-house replication/ field conditions

• Design, development and deployment of technologies should be integral part

• The activities have their centre of gravity at TRL 3-6.

3- How to find Partners for a consortium?

How to find consortium partners?

• Existing contacts

• FP7/Horizon 2020 projects on CORDIS

• Networking/brokerage events

• Social media (e.g. LinkedIn)

• Partner search tools

ICTIdeal‐ist

FitforHealth

TransportETNAPlus

EnergyC‐Energy2020

SSHNet4Socie

ty

NMPNMPTeAm

CORDIS

Climateaction,

Environment,Resource

EfficiencyandRawMaterialsNCPs CaRE

EurpeanInnovationPartnership

s

EnterpriseEuropeNetwork

EuropeanTechnolog

yPlatforms

3 - Partner search tools

• CORDIS: Research

http://cordis.europa.eu/ OR https://cordis.europa.eu/partners/web/guest

CORDIS is the Research and Technological Development (RTD) platform of the EU, including several on-line databases and partner search

• CaRE: Climate action, environment, resource efficiency and raw materials

http://partnersearch.ncps-care.eu/

The National Contact Points CaRE for H2020 has a partnering tool that supports potential applicants to the Horizon 2020 Work programme of the Societal Challenge 5 "Climate action, environment, resource efficiency and raw materials” in finding partners and building a consortium for a project proposal

• EEN (The European Enterprise Network) targets SMEs: http://een.ec.europa.eu/

EEN Search page

The EEN helps small and medium-sized enterprises (SMEs) make the most of business opportunities in the EU and beyond. It covers 17 key sectors that can be relevant to LIFE.

• Total Funding: 30 million euros

15 million euros from European Commission

10 million euros from DST

5 million euros from DBT

• Funding per project:

3 to 5 million euros (Indian + European)

Budget sharing: as per the project proposal -to be decided by consortium

• Funding rate:

Europe: up to 100% reimbursement of eligible costs (for both public and/or private) to European partners only

India: up to 100% reimbursement of eligible costs to Indian partners only

4 – Funding Modalities

5 - Registration on the European Commission Participant Portal

To be able to use the Participant Portal Submission Service, it's mandatory that you have:

• an ECAS account: register yourself through the European Commission Authentication Service (ECAS) in order to access the IT tools of the Participant Portal.

• a PIC number: the 9-digit Participant Identification Code is used to identify organisations throughout the different steps of a project's life cycle.

5 - How to register for an ECAS account?

• European Commission Authentication Service (ECAS): allowing users most of the digital systems.

• Access the register link (available on the Participant Portal below the "Login" button).

• Fill in the registration form using your individual professional address.

• A confirmation e-mail will be sent to your mailbox; click on the link within said e-mail to be redirected to the "ECAS password initialisation" page.

Note: This link will only be valid within one hour and a half following the request.

5 - How to obtain a PIC number?

• Participant Identification Code (PIC): is 9 digits unique identifier of your organization and will be used as a reference by the Commission in any interactions

• Participants will not have to submit their legal and financial each time when they submit proposal, but just PIC

• Follow : http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html

Is your organisation already registered? PIC search• http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register_sec.html

5 - Register your organisation

• As soon as you have your ECAS Account you can login to the Participant Portal and register your organisation.

• You can find the process on a step by step guide on Participant Portal (click here)

• Supporting documents for registration: before you start you should have copies of the following documents ready:

- Copies of the certificate on the state registration (for private organisations), law/decree (for public entities), Treaty (for international organisations)

- VAT/GST Extract (if applicable)

- Copies of Statutes (if entity declares non-profit status) etc.

• In larger organisations like public institutions or universities your organisation might already registered. Before you register your organisation make sure it not already registered. The system will ask you about that.

• In large organisations with multiple departments belonging to the same organisation (a single legal entity), units or departments cannot participate as separate entities in H2020 projects. Therefore, all departments must use the same PIC that is assigned to the organisation being the legal entity.

• At the end of your registration the system will give you a Number called PIC (Participant Identification Code). You can use this number only 48 hours after the registration, so make sure you finish the process in advance.

6 - Structure & Submission of proposal

Part A - structured data -

Part B - description of action -

6 - Part -A

1. General information

2. Administrative data of participating organisations

3. Budget requested under the project

4. Ethics issues

5. Call specific questions

6 – Overall Budgeting in Part A in Euros

• The total budget corresponds to the amount covered in Part A of the application.

• Ineligible costs: deductible VAT/GST, losses due to fluctuation of exchange rates, interest owed, provisions for future losses or debts

• Indian Partner – indicative budget in EUR – with NO request of grant from EC

6 - Part -B

• Title of Proposal• List of participants• Scientific Excellence• Impact of Project• Implementation (Work plan — Work packages, Management

structure, Deliverables and Milestones and Resources)

• Important: Indian Budget details (INR ₹) and justification to include: to provide budget and financial plan - see DST/DBT guidelinesfor format

• Members of the consortium• Ethics and Security

6 – Detailed Budgeting in Part B in Euros

• EU Side

Direct costs (staff charges, costs for outsourced assignments, travel, auditor’s report, translations, services, purchase of materials etc.)

Indirect costs (e.g. rent, internet, heat, telephone and electricity).

• Indian Side

Direct costs: man power (JRF, SRF, RA, TA etc.), consumables, travel cost (domestic and international), fieldwork, laboratory equipment, demonstration plant including construction, civil/electrical/mechanical works and contingency, training and awareness

Indirect costs – overhead charges: as per DST and DBT norms

6 - Budget in INR ₹

• Indian participant MUST submit additional detailed financial plan in Part B of the Horizon 2020 Application form;

• Template Form is available on DST/DBT website;

6 - Money Flow

EU

Coordinator

Partners Partners

INDDST/DBT

ConsortiumAgreement to

define when / how much.

1. Submitted in the electronic submission system before thedeadline Acknowledgement ofReceipt

2. Complete (requested administrative forms + proposal description + supporting documents)

3. Readable, accessible and printable

4. Respecting page limit (RIA: 70 pages)

o Outside 70 page limit:‒ participating organisations (operational capacity

check)‒ CV or profile description of staff carrying out the

work‒ A list of up to 5 publications and/or other research

or innovation products.‒ A list of up to 5 relevant previous projects/activities‒ Relevant available infrastructure/equipment‒ Description of additional third parties contributing

to the work ethics self assessment, data management plan (open access to

peer-reviewed scientific publications)

6 - Submission Procedure – H2020 Participant Portal

• Copy of Complete Project Proposal (Part A & B) submitted at the H2020 Participant Portal to be submitted also to DST & DBT

• Hard copy ONLY!

• Make sure Indian Budget & Financial Activities with justification are included!

• Hard copy to be send to both DST & DBT:

DST - Dr Arvind Kumar

DBT - Dr Sanjay Kalia

6 - Submission Procedure – DST & DBT

Receipt ofproposals

Individualevaluation

Consensus group Panel Review Finalisation

Evaluators

Individual Evaluation Reports

Consensus Report

(May be done(Usually remotely)

doneremotely)

Panel report

Evaluation Summary Report

Panel ranked list

Eligibility/ admissibility

check

Allocation ofproposals toevaluators

Final ranked list composed and

information sent to applicants

Max. 5 months

7 - Evaluation process for each call

Excellence, transparency, fairness and impartiality and efficiency and speed

Done by independent expertso Balance in terms of

1. Skills, experience and knowledge

2. Other factors

geographical diversity gender where appropriate, the private and public sectors an appropriate turnover from year to year

o No conflict of interest !

7 - Proposal evaluation basic principles

Extent that proposed work corresponds to the topic description in the work programme

o Clarity and pertinence of the objectives

o Soundness of the concept, and credibility of the proposed methodology

o Extent that proposed work is beyond the state of the art, and demonstrates innovation potential (e.g. ground-breaking objectives, novel concepts and approaches, new products, services or business and organisational models)

o Appropriate consideration of interdisciplinary approaches and, where relevant, use of stakeholder knowledge.

Exce

llen

ce

7 - Evaluation: Selection criteria

7 - Evaluation: Selection criteria

15

o Quality and effectiveness of the work plan, including extent to which resources assigned in work packages are in line with objectives/ deliverables

o Appropriateness of management structures and procedures, including risk and innovation management

o Complementarity of the participants which the

consortium as a whole brings together expertise

o Appropriateness of allocation of tasks, ensuring that al participants have a valid role and adequate resources in the project to fulfill that role

Imp

lem

enta

tion

o The extent to which the outputs would contribute to the expected impacts listed in the work programme under the relevant topic

o Any substantial impacts not mentioned in the WP, that would enhance innovation capacity; create new market opportunities, strengthen competitiveness and growth of companies, address issues related to climate change or the environment, or bring other important benefits for society

o Quality of proposed measures to exploit and disseminate project results (including IPR, manage research data where relevant); communicate the project activities to different target audiences

Imp

act

7 - Evaluation: Selection criteria

8 - Time Line

Receipt ofproposals

Individualevaluation

Consensus group

PanelReview

Finalisation

1 March 2018: Closing of Call June 2018: Ethics screeningJuly – August 2018 Inform applicants

Eligibility check

Allocation ofproposals toevaluators

Individual Evaluation

Reports

(done remotely)

Consensus Report

Panel report

Evaluation Summary Report

Cross-readings

Panel ranked list

Final ranked list

Evaluation results sent to

applicants

Initiation Grant Agreement Preparation

Remote evaluations April – May 2018

Central evaluations May – June 2018

GAP

November 2018GAP ending

All Grant Agreements

signed

Time-To-Inform (TTI): 5 months

Time-To-Grant (TTG): 8 months

To Remember

• TOPIC : EU-India Water Co-operation

• Topic identifier: SC5-12-2018

• Opening date: 07 November 2017

• Closing date: 27 February 2018 17:00:00 CET (21:30:00 IST)

• Type of action: Research and Innovation Action-RIA

• Submission Type : Single-Stage

• Form: SINGLE- Horizon 2020 application form - Online

• Submission EC: SINGLE- H2020- Participant Portal – Online only

• Submission IND: Hard copy of submitted Proposal (both DST and DBT)

• Centre of gravity TRL 3-6

• Evaluation: Peer review evaluation by independent experts

• Web link: https://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/topics/sc5-

12-2018.html

Thank you!

#InvestEUresearchwww.ec.europa.eu/research

Participant Portal www

Technology readiness level – TRL(applied for social sciences and humanities)

TRL 9 Actual system proven in an operationalenvironmentIMPLEMENTATION

(new interventions) Change

TRL 8 System completed and qualified DECISION MAKING

TRL 7 System prototype demonstrated in an operational environment Policy formulation and  dissemination (advocacy!)

(POLICY MAKING)

PolicyTRL 6 Technology demonstrated in a relevantenvironment

TRL 5 Technology validated in a relevant environment Piloting, simulating, validating

(EVIDENCE)R&D SSH andtransfer

TRL 4 Technology validated in the laboratory

TRL 3 Experimental Proof of conceptProof of  

concept/idea/methodology

R&D SSHTRL 2 Technology concept formulated

Idea formulated, methodology  chosen

TRL 1 Basic principles observed IDEA