ETNZ 2017 CONFERENCE & TRADESHOW

4 – 5th July 2017 WELLINGTON

Te Whaea: National Dance & Drama Centre. 11 Hutchison Rd, Newtown. Wellington Conference Seminar Sessions Professional Development Sessions Tuesday 4th July Monday 3rd July Wednesday 5th July Thursday 6th July Conference Industry Dinner Tradeshow Tuesday 4th July Tuesday 4th July Wednesday 5th July

Early Bird rate until the 10th of April

Programme - Tuesday 4th July 2017 8.30am Registration stand opens.

9.00am Tradeshow opens

10.30am Conference opening

11.30am Conference session 1

12.30pm Lunch

1.30pm Conference session 2

2.45pm Conference session 3

3.45pm Afternoon tea

4.00pm Conference session 4

5.30pm Tradeshow closes

5.30pm ETNZ AGM

7.00pm Pre dinner drinks Mac Brewery. Cash bar

7.30pm Conference Industry dinner

Conference Sessions Session One 11.30am – 12.30pm 1A) Qualifications. Where are we at, how do you get them. Session Two 1.30pm – 2.30pm 2A) H&S. A year on into the new legislation. 2B) Venue documentation. What would venues like as documentation, can we standardise it. 2C) AV Technology. Video Mapping, Remote participation. Session Three 2.45pm – 3.45pm 3A) H&S - Unsafe Venues. As an industry, how do we deal with the situation of working in a venue that has obvious safety matter / issues. 3B) Schedules and Scheduling. What needs to be in them? What tools are available? 3C) Networking. (Entry level) Explanation of different networks, demonstrations of setting up a network and rdm locations. Session Four 4.00pm – 5.00pm 4A) H&S - Its just a ladder. What could possibly go wrong? A practical session leading you through a risk assessment process. 4B) Insurance. Types of insurance and what you should hold. 4C) Networking. (Advanced) Wireless networking, hacking networks, impact of audience cellphones on networks and managed networks.

Programme - Wednesday 5th July 2017 8.30am Site visits – Venues to be announced closer to the conference

9.00am Tradeshow open.

9.30am Hot topic. Knowledge sharing

10.30am Morning Tea

11.00am Conference session 5

12.15pm Conference session 6

1.15pm Lunch served

2.15pm Conference session 7

3.30pm Conference session 8

4.30pm Conference closing session

3.30pm Tradeshow closes

6.00pm Wrap-up drinks – Alternative location

Conference Sessions Session Five 11.00am – 12.00pm 5A) H&S. How are we dealing with fatigue, alcohol, drugs and wellness in our work place 5B) Automation & Mechanisation. Stage Automations, Motorised flying, moving stage floors, and mobile seating blocks 5C) Sound. Practical session. Limited to 15 pax Session Six 12.15pm – 1.15pm 6A) H&S. Demystifying JSA / SWMS and other acronyms. Asking questions, sharing experiences. 6B) Venues practical tips. Manual handling equipment, sound shells, stage paint, fire retarding, Pat testing. Bring along your questions and we will try to answer them. 6C) Lighting. Practical session Limited to 15 pax Session Seven 2.15pm – 3.15pn 7A) PPE and Emergency Equipment. How this fits with H&S law & responsibilities, assessing needs and monitoring use 7B) Opening new venues. What worked, what hasn’t in a selection of venues opened in the last couple of years 7C) Knot tying – Practical session. How to tie them and when to use them. Session Eight 3.30pm – 4.15pm 8A) H&S – Working with others. How do we work with other PCBUs. Overlaps in inductions, paperwork, and training.

VENUE Te Whaea: National Dance & Drama Centre. 11 Hutchison Rd, Newtown. WELLINGTON

CONFERENCE INDUSTRY DINNER 7.30pm Tuesday 4th July. Mac’s Function Centre, Cnr Taranaki & Cable St Met up for a drink prior to dinner or join us for the entire buffet dinner. Partners are welcome. Cost is $ 90.00 per person. Numbers are strictly limited so don’t delay in booking your seat for the dinner. Presentation of the ETNZ Productions Pins will take place at the dinner. The pins recognize the number of productions / events members have been involved in. ETNZ AGM 5.30pm Tuesday 4th July Drama Studio - Te Whaea: National Dance & Drama Centre. 11 Hutchison Rd, Newtown. WELLINGTON The agenda will be sent out to members and will be available onsite at the conference. Any member with a matter to be discussed at the AGM is to make a submission to the executive for inclusion in the agenda by the 18th June 2017 TRADE SHOW The trade show is open both days Exhibitors include * Entertainment Lighting Solutions * Fiasco Ltd * John Herber Ltd * Kenderdine Electrical Ltd * MDR Sound & Lighting * Metro Productions Ltd * Philips Entertainment * Showtechnix * Show Technology * Theatre Systems and Designs Ltd ACCOMMODATION The conference hotel will be Amora Hotel. 170 Wakefield St, Wellington. Room rate is $205.00 Gst inclusive per night. A mixture of double or twin rooms. To book email confadmin@wellington.amorahotels.com or ph 04 473 3900. The booking code is ETNZJUL17 Please note that our conference follows an All Black match in Wellington. Accommodation may be tight, during the period so please don’t delay in making your booking.

Home of Toi Whakaari: The NZ Drama School and The NZ School of Dance. ETNZ is very appreciative for the support Toi Whakaari gives to ETNZ in hosting the conference in their home again. Please note: The building and grounds are non smoking. Parking is available at the venue. A taxi or Uber are approximately $15.00 from the central city

SITE VISITS Thunderbirds are Go: Miniatures Stage Tour 8.45am – 10.15am Wednesday at Weta Workshop Visit the authentic Thunderbirds Are Go shooting stage and discover the genuine Weta Workshop props, models and miniatures behind the popular TV series on a tour guided by the experienced crew. The cost is $35.00 per person and includes transport to the workshop. Numbers are strictly limited. Additional site and venue visits are being arranged. PROFESSIONAL DEVELOPMENT SESSIONS The following Professional Development sessions are being offered around the conference. If you are interested in attending any of these, we require you to register either on the conference registration form or by emailing etnz.admin@gmail.com an Expression of Interest by the 31st March 17. Once we ascertain that there is sufficient interest in these courses, details and costs will be sent out in April and bookings / payments will need to be in by the 1st July 17. 1. Neo Console Training Thursday 6th July. 9.00am – 4.00pm A masterclass in the Neo console, so attendees must have operator knowledge of either the NEO or Light Factory or another lighting console. Conducted by Martin Searnancke and Phil Sargent. Cost $25.00 for ETNZ members. 2. Vertical lift and Scissor lift EWP training Monday 3rd or Thursday 6th July Run by Mac Access, the course covers theoretical knowledge and practical skills in H&S Legislative requirements, EWP compliance requirements, Hazard Id, Risk assessments and controls, safe operation of EWP, emergency procedures and rescue plans. Achieving unit standards 23960, 23066, 23964. Cost approx. $160.00 depending on numbers 3. Fire Extinguisher Training Monday 3rd July. 8.30am – 12.30pm

Run by Safety n Action. During these practical fire extinguisher courses, you will learn to evaluate fire scenarios and take the correct action, including alarm activation, identifying and selecting the correct extinguisher and using the fire extinguisher on real fires. Cost indication $160.00 depending on numbers

4. Fire & Emergency Warden Course Monday 3rd July. 1.00pm – 5.00pm

Run by Safety n Action. During this course you will gain an understanding of the legal requirements for having an effective evacuation plan; for having trained evacuation wardens; and for having regular drills or rehearsals. You will learn how to perform your role as an emergency warden and how to react in a cool, calm and decisive manner if you are ever confronted by a real workplace emergency.

Cost indication $160.00 depending on numbers 5. Rope Rescue – 2 days Run by Adventure Southland / NZ Height Solutions 6. Use of Theatrical Counterweight Flying systems – Thursday 6th July

Run by Rob Peters this course is aimed at people with previous experience in the operation of counterweight flying systems who are looking to step up to a head flyman role. We will encourage that all participants bring any venue/show specific flying requirements for open discussion during the day. The flying of performers will NOT be part of this course. Cost indication $150.00

7. Risk management – The “Leatherman” of your H&S toolbox – Monday 3rd July. 9.30am – 12.30pm

Cathy Knowsley will run practical workshop looking at the “whys” and “hows” of health and safety risk management. Learn how to complete a risk assessment on your own favourite hazards, the steps necessary to develop effective risk controls, and the practical application of these for your own event, show, company or venue. Cost indication $60.00 Keep an eye on the ETNZ newsletter for additional courses.

COSTS

All costs are GST inclusive. TO BOOK 1. Log on, with your password to ETNZ website. www.etnz.org and complete the online application form and credit card payment. A GST invoice will be automatically generated. 2. Email etnz.admin@gmail.com with your details and request an invoice. Remember to include a purchase order number if required. 3. Email etnz.admin@gmail.com with your details and then complete the attached Booking Slip and send with a cheque to ETNZ Conference Secretary. PO Box 19 108, Courtenay Place, Wellington 6011 TERMS 1. ETNZ reserves the right to change the seminar sessions 2. ETNZ reserves the right to cancel any session including Professional Development that do not get the required number of participants. 3. Registrations are treated on a first come, first served bases 4. Refunds: Cancelation prior to the 24th June, 90% refunded Cancelation between 24th June – 2nd July – 50% refund No refund after 2nd July. 5. The Dinner tickets will only be refunded if your seat has been taken by another person. 6. Your contact details will be included in a QR code on your delegate’s nametag.

EARLY BIRD CONFERENCE PRICE Available till 10th April 2017 ETNZ Member Full Conference (2 days) $ 258.75 Day Pass $ 132.75 Student Member $ 65.00 Conference Dinner $ 90.00 Non Member Full Conference (2 days) $ 373.75 Day Pass $ 247.25 Student Member $ 65.00 Conference Dinner $ 90.00 Thunderbirds Tour $ 35.00 Plus the costs of any Professional Development Sessions

FULL CONFERENCE PRICE From 11th April 2017 onwards ETNZ Member Full Conference (2 days) $ 333.50 Day Pass $ 172.50 Student Member $ 65:00 Conference Dinner $ 90.00 Single session $ 57.50 Non Member Full Conference (2 days) $ 448.50 Day Pass $ 287.50 Student Member $ 87.50 Conference Dinner $ 90.00 Single session $ 57.50 Thunderbirds Tour $ 35.00 Plus the costs of any professional development sessions

REGISTRATION FORM (please complete one form for each person attending) Name ………………………………………. Address ………………………………………. ………………………………………. ………………………………………. Cell Phone ………………………………………. Email ………………………………………. Venue or Company or School Name ………………………………… Current ETNZ member YES / NO PAYMENT Full Conference ………………………………. Single Day ……………………………………. Dinner ………………………………………. Thunderbirds Tour ………………………………. Membership Fee …………………………… TOTAL PAYMENT…………………………………

Seminar sessions Please list which seminar sessions you are interested in attending by putting the session letter against the session number. Session 1 Session 2 Session 3 Session 4 Session 5 Session 6 Session 7 Session 8

PROFESSIONAL DEVELOPMENT Please list which sessions you are interested in.

Special Catering requests Name for the Invoice If you require any more information or assistance with booking please contact Conference Committee Chair Dale Henderson dalehenderson@vodafone.co.nz Conference Secretary Kathryn Osborne etnz.admin@gmail.com Tradeshow Production Manager Phil Sargent Phil.sargent@philips.com

ETNZ Membership Prices per year incl GST Individual $ 95.00 Associate $ 85.00 Student $ 30.00 Company $ 330.00 Corporate $ 595.00