establish effective it committee storyboard sample(1)
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Practical IT Research that DrivesMeasurable Results
Establish an EffectiveIT Steering Committee
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• Many organizations contemplate forming an IT Steering Committee tobetter align IT investments with business priorities, but most don’tnow where to start!
• "orming an IT Steering Committee can greatly benefit IT governance!#ut without clear ob$ectives and strong e%ecutive participation, newcommittees ris being ineffective and short lived!
• This solution set will help you&
Introduction
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E%ecutive Summary
• IT Steering Committees are a best practice approach for aligningstrategic business and IT priorities!
• Clear mandates and a real ability to influence decision ma ing throughe%ecutive participation increase the value of IT Steering Committees!
• Successful IT Steering Committees focus on three main tas s& ITstrategic planning, pro$ect prioritization and pro$ect approval! 'theractivities, such as resource allocation, are best left to other teams!
•
IT leaders can get started on the right trac by gaining e%ecutive buy(inand ta ing on a facilitative role on the IT Steering Committee!
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Build the Case for IT Steering
Focus Your IT Steering ObjectivesGet Your Steering Committee On Track
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IT Steering Committees are a commonly used approach foraligning strategic business and IT priorities
IT Steering Committees are used by 62% of organizations to ensure that IT prioritiesalign with business strategy. You do not need to be a large company to ha e one.
Source& Client Survey, Info(Tech )esearch *roup, "ebruary + -
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.eed for shared decision ma ing and group business consensuson strategic investments drives IT Steering Committees
! lot of business e"ecuti es who are not IT#sa y will toss the problem o er to the ITside e en though most IT pro$ects arereally business pro$ects.
Instead the e"ecuti es need to engage ITthrough a go ernance model whether it&san IT steering committee or an ITgo ernance board.
You need the e"ecuti es to $ointly dri ewhat they need from IT so that they can dothe give and take that is necessary whenthere isn&t enough money to get e erythingdone.
# CI' IT Ser ices
Top Three ctivities of IT Steering Committees
IT !roject !rioriti"ation
pproval of IT !rojects
IT Strategic !lanning
#$%
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'rganizations le erage IT Steering Committees as a forum to gain consensus betweenbusiness leaders and their participation in ma$or IT decisions.
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IT Steering Committees are most effective when there is ane%isting culture of communications between business units
(se the ) IT Steering Committee Challenge !ssessment Tool * to get a clear picture ofthe +eadership ,usiness and IT factors that determine readiness.
Leadership Business IT• IT Steering Committees often
struggle to find their role inenvironments without an e%istingshared decision ma ing dynamic/e!g! an 0autocratic1 CE'2!
• .ew IT Steering Committees aremore effective when there isalready a business culture ofsharing and communicatingob$ectives across departments!
• 'rganizations that already haveformal accountabilities for mostIT governance tas s /e!g! pro$ectre3uests, budget review2, are in abetter position to succeed!
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Build the Case for IT Steering
Focus Your IT Steering ObjectivesGet Your Steering Committee On Track
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4se the IT Steering Committee to find the balance betweenIT constraints and business priorities
-e tried a bunch of ways to drag in
our business sta eholders in orderto communicate what we werewor ing on and why they can&t ha eresources. /ot ha ing everyone atthe table at one time was our problem.
0 en though we ha e set prioritiestogether we still ha e the sameamount of wor when it comes tocommunicating to sta eholders whywe don&t ha e IT resources 1 butnow it&s not $ust me and my decisionit&s what we all agreed on.
# CI' rofessional Ser ices
New and existing IT leaders should refer to the note, “New IT Leaders: Engage an IT Steering Committee ,” to learn from experiences of peersthat ha e formed these groups!
Info#Tech 3esearch !rticle4
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5on’t e%pect the IT Steering Committee to do IT’s $ob 6bring appropriate focus to IT strategy and investment decisions
IT Steering Committees play an important role in IT go ernance. ,ut understand thateffecti ely setting and managing scope is critical to success.
Is the IT SteeringCommittee effective
in this tas 7
91% Agree
86% Agree
95% Agree
Over 77% of ITSteering Committees
focus on three ofthese tasks or fewer.
Source& Client Survey, Info(Tech )esearch *roup, "ebruary + -
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8lan for the IT Steering Committee to mature with time to ta eon more IT operational oversight
(nderstand that sta eholders may lac a deeper understanding of IT challenges andwill li ely not be prepared to tac le operational issues in the first year.
The biggest issue that I ha ehad is eeping it at a highenough level to eep peopleinterested. I ha e a tendencyto get down into the technicaldetails more than I should. 0 eryone wants to participatebut their interest starts towane if we get into too muchdetail because they&ree"ecuti es. -e&re trying to
e"plain it all to them butsometimes they don&t need that1 they $ust want to keepmoving forward .
# 5irector of IT Construction
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'n 789
Source& Client Survey, Info(Tech )esearch *roup, "ebruary + -
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