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CAMP GUIDEAdministration


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Administration

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Table of Contents

Welcome to Summer Camp 2018! .................................................................................................... 2

Fee Schedule & Refund Policy ....................................................................................................... 3-5

Timetable for Summer Camp ........................................................................................................ 6-8

Day of Departure for Summer Camp ............................................................................................... 9

Camp Arrival ..................................................................................................................................10

Vehicle, Trailer and Parking .............................................................................................................11

Special Request and Food Allergies .................................................................................................11

• Special Needs Request Form .................................................................................................12

• Food Allergy Notification Form ...........................................................................................12

Role of Adult Leader ......................................................................................................................13

Camp Security Policy ......................................................................................................................14

• Early Release Form ..............................................................................................................14

Medical Services and Medical Records .......................................................................................15-16

• Unit Officer Waiver Form .....................................................................................................16

• Prescription Medication Dosing Form ..................................................................................17

Personal Responsibility ...................................................................................................................18

Health and Safety............................................................................................................................19

Wildlife Safety ................................................................................................................................20

Parent Information..........................................................................................................................21

Summer Camp Equipment Checklist ..........................................................................................22-23

Additional 2018 Summer Camp Opportunities ...........................................................................24-26

Troop Accident Insurance Form (Sample)........................................................................................27


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Welcome to Summer Camp 2018!

Thank you for taking the opportunity to read over the Grand Canyon Council Camp Administration Guide. The Camp Administration Guide contains most of the details regarding Grand Canyon Council Camps. The Point of Contact (POC) and Unit Leadership should carefully read this Guide to ensure the unit is prepared for the summer camp experience. After reading the Administration Guide, Leaders should also pay close attention to Camp/Program specific Leaders Guides. This is where all the detailed information regarding each Camp and their Programs can be found. Each specific Leaders Guide will be available online before the end of December.

If information is missing as you read through this Guide, please contact our Camp Registrar. We are always looking for suggestions to improve for next year.

The Grand Canyon Council appreciates your continued support of the Scouting and Summer Camp Program and sincerely hopes that summer camp will be one of your greatest Scouting experiences.

Guiding Principles of the Grand Canyon Council and the Boy Scouts of America

BSA Mission StatementThe mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law.

Grand Canyon Council Mission StatementThe mission of the Grand Canyon Council camping program is to provide each Scout with a memorable and challenging outdoor experience. The Grand Canyon Council enriches the fundamentals of Scouting through unique opportunities for leadership and educational growth. All programs and activities will be guided by the principles of the Scout Oath and Law.

The Grand Canyon Council is an equal opportunity facility that does not discriminate on the basis of sex, color, race, creed, or religion.

SCOUT OATHOn my honor, I will do my best to do my duty to God and my Country and to obey the Scout Law; to help other people at all times; to keep myself physically

strong, mentally awake, and morally straight.

SCOUT LAWA Scout Is:

Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind,

Obedient, Cheerful, Thrifty, Brave, Clean and

Reverent


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Fee Schedule and Refund Policy

Camp Dates and Fees

Leader Fees

CAMP GERONIMO 2599 W. Webber Creek Rd Payson, AZ 85541

June and July only: (P) 928-474-4688 • (F) 928-474-3582

Session #1: June 3 – June 9 Session #2: June 10 – June 16 Session #3: June 17 – June 23 Session #4: June 24 – June 30 *Session #5: July 1 – July 7 Session #6: July 8 – July 14 Session #7: July 15 – July 21

Register at: www.campgeronimo.orgPlan A: $350 per Scout Includes meals from Sunday dinner through Saturday breakfast.

Plan B: $250 per Scout Troop provides all meals and cooking/eating supplies. One meal allowed in Dining Hall.

*Provisional Troop: $375 per Scout Includes meals from Sunday dinner through Saturday breakfast. Camp provides Leadership for the week.

Full Week: $125 for each Leader attending 4 or more days. Partial Week: $65 for each Leader attending 3 or less days.

Registered Scouts and Adult Leaders Only

The Grand Canyon Council Camps are Nationally Accredited by the Boy Scouts of America. All staff and participants, including Scouts and Adult Leaders, must be currently registered members of the Boy Scouts of America. Additionally, due to liability considerations and the lack of appropriate facilities, the Grand Canyon Council must enforce the policy that only registered Scouts attend related functions at any Council Camp. Children and/or siblings of those registered for a specific program, including Cub Scouts, are not to attend unless the program has been specifically designed with adequate facilities to handle them.

CAMP RAYMOND 7709 S. Boy Scout Camp Rd Parks, AZ 86018

June and July only: (P) 928-635-9891 • (F) 928-635-9891

Session #1: June 4 – June 9 Session #2: June 11 – June 16 Session #3: June 18 – June 23 Session #4: June 25 – June 30 *Session #5: July 2 – July 7 Session #6: July 9 – July 14

Register at: www.campraymond.orgPlan A: $325 per Scout Includes meals from Monday lunch through Saturday breakfast.

Plan B: $225 per Scout Troop provides all meals and cooking/eating supplies. One meal allowed in Dining Hall.

*Provisional Troop: $350 per Scout Includes meals from Monday lunch through Saturday breakfast. Camp provides Leadership for the week.


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Fee Schedule and Refund Policy cont.

Hold a Site Reservation for Summer Camp A $200 site deposit is due at time of reservation on GCC reservation site. The deposit is fully refundable until December 31st. It is not refundable if your troop cancels after this date. Otherwise, the fee is applied to the balance of fees due on May 1st. Grand Canyon Council reserves the right to assign or change campsite reservations. Remember, all campsites are subject to be shared with other troops.

February 1: All units must submit a non-refundable deposit of $125 for each youth and $65 for each full or part time Adult Leader attending camp by February 1st. If payment is not received by February 15th, the troop’s reservation will be cancelled.

First weekend in March: Grand Canyon Council will provide all camp communications and publications digitally through the camp websites. Downhill will no longer be necessary due to improved Council communications. Your camp registration reservation will be modified to include sign up for KP Duty when registration opens on April 15th for Merit Badge Classes.

March 15: By March 15th, units should submit an additional $125 non-refundable fee for each youth participating at Camp Geronimo or Camp Raymond. Raymond Troops participating in Plan B should only submit $100. Failure to submit payment by April 1st will result in the cancellation of your reservation.

May 1: The balance of all camp fees are due by May 1st. Participants who do not pay by May 15th will be charged a $25 late fee. Though fees are non-refundable at each payment stage, units may switch youth or adults without a penalty. Additionally, units may add participants and pay all applicable fees at any time before May 15th. After May 15th, a $25 per person fee will be charged for all late registrations.

To cancel reservations or to change numbers of people attending, please notify our Camp Registrar, Amy Jo Haywood, via email: [email protected]. For cancellations, please include the name of each participant and the reason for cancellation.


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Fee Schedule and Refund Policy cont.

Refund Policy: In case of the death of an immediate family member, sickness or injury prior to attending camp, or military transfer we will refund all but $125 of fees paid when verified by a physician, military commander, or such official. Participants that leave camp during the session, for any reason, will not receive a refund. Our Council Camps strive to provide the very best program. We sign contracts with staff and vendors in February. Reservation cancellations after May 1st undermine our ability to provide this quality program. Reasons such as vacation schedule, summer school, and last-minute changes of mind are not acceptable reasons for refunds. All refunds are decided upon and remitted from the Grand Canyon Council Service Center.

Camperships: A limited number of camperships are available to help Grand Canyon Council Scouts in need of financial assistance.

Council Campership Application forms are available in both English and Spanish at the Grand Canyon Council Service Center and at the Grand Canyon Council website at http://www.grandcanyonbsa.org/forms-resources.

Campership applications may be submitted at any time and the first round of notifications will be emailed out by March 1st. After March 1st, camperships will be approved on a rolling basis depending on need and availability of funds.

Camperships will be applied to registration balance before May 1 or before final payment is submitted for scouts added to the roster after May 1.

http://www.grandcanyonbsa.org/forms-resources

http://www.grandcanyonbsa.org/forms-resources


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Timetable for Summer Camp

Preparing for camp is an easy process, but it does require planning ahead. As a unit Leader, you are the most important link in this preparation. The following check list is designed to guide you and your troop committee in pre-camp planning.

Immediate Action Required• Recruit your summer camp leadership. All Adults staying overnight at camp must be registered

Scout Leaders with current Youth Protection Training

• Meet with the troop committee to discuss summer camp plans.

• Develop a camp attendance and budget plan to assist Scouts with summer camp fees. We encourage Popcorn and Camp Cards sales to fund each Scouts ideal year.

• Begin promoting camp with your second year Webelos dens to ensure a successful transition.

• Share camp video and promotional materials with Scouts and Adults.

• Elect/appoint a Summer Camp Coordinator to be the point of contact (POC) to the Camp Registrar. Only the POC may contact the Camp Registrar!

• Read this Administration Guide.

• Secure a Hold-A-Site Reservation for the Camp of your choice.

• Encourage your Scouts to apply for Camp Staff using the online application found on the website.

January• Hold a parent’s night program to promote camp.

• Troops should begin fundraising to help Scouts with camp fees.

• $125 per Scout and $65 per Adult Leader is due February 1st.

February• Leaders, Troop Committee, and Patrol Leader Council should review this Guide and the

Leaders Guide for the camp program the troop will be attending.

• If any Scouts are not signed up for camp, determine why and encourage their attendance.

• Schedule Order of the Arrow elections with your local chapter.

• Campership Applications will be reviewed by March 1st so make sure applications are submitted as soon as possible.

March• March 1 there will be a NEW Registration Site on each camp website to reserve a service

project at camp during the scheduled work weekends in April and May.

• Hold a second parent’s night program to provide additional information – Q&A.


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Timetable for Summer Camp cont.

March cont.• Begin securing transportation to the camp.

• Recruit extra Leaders for camp. Remember they must be registered with BSA and have YPT.

• Review troop finance needs.

• SECOND payment is due March 15th.

• Issue each Scout a personal equipment list (found on Page 22) and appropriate medical form. Download the most up to date version at http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx

April• Have Patrol Leader’s Council begin planning for camp.

• Merit Badge Registration opens April 15th.

• Brownsea Island participants may take merit badge classes in the afternoon sessions. Merit badge classes are not part of this program otherwise.

• Work out each Scout’s schedule for summer camp, and make sure that Scouts are aware of prerequisites needed to complete merit badges while at camp (located in the Leaders Guide).

• Troop Committee checks with parents of all Scouts not signed up, including Webelos dens to encourage participation at camp.

• Balance of ALL camp fees are due May 1st.

May• Camp Leader expresses his goals for a good camp program.

• Make sure all participants are on track to have a completed medical form parts A, B, and C for camp. Even participants staying one night must have a BSA medical form including part C completed. Copy of insurance card must be attached.

• Distribute a parent’s letter which includes:

Directions to camp.

Mailing address and emergency telephone numbers.

Reminder of dates, arrangements, equipment needs, and departure times.Information on menu and special needs – Information to contact the Camp Food Service Manager will be posted on the camp website along with Food Allergy Notification Forms.

• Troops who are not part of the Grand Canyon Council should secure a copy of the current Troop Accident and Sickness Insurance Policy from your home Council Service Center. An example is at the end of this document.

http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx



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Timetable for Summer Camp cont.

May cont.• Submit Special Needs Request and Food Allergy Notification Form as an attachment to Camp

Registrar by May 1 if your troop will be arriving early, if you require an ADA campsite or for dietary restrictions. Form can be found on Page 12.

Two Weeks Prior to Departure for Camp• Secure information regarding the location of parents and emergency numbers while Scouts are

in camp.

• Check on final transportation arrangements. Please plan to arrive at camp and complete check-in as a group.

• Collect all required forms for camp (refer to check list on the following page).

• Submit special needs request form if you did not do so with the May payment.

• Make sure all Scouts and Adults are registered with your Council. (Check those new Webelos).

• Ensure all camp fees are paid.

• Camp Registrar will confirm your Troop’s campsite via email.

Camp Check-in• As a reminder, all participants who wish to participate in aquatic activities must take the BSA

Swimmer’s Test, at camp, under camp lifeguard supervision.

Make sure you have the following documents before arriving at camp:

• Certification and claim forms for Troop Accident & Sickness Insurance–out of council only. Please see the sample at the end of this Guide.

• Three (3) copies of Troop Rosters including Scouts and Adult Leaders (turn in two (2) at check-in and post one in your campsite). Please print these rosters from the online registration by clicking on the Reporting tab. Please note the days each Leader will be in camp.

• Any program-specific forms or items (waivers, fishing license, etc.)

• EVERY Scout and Adult Leader must have the BSA Annual Health and Medical Record, signed by a physician and guardian. (Parts A, B & C).

- A copy of the Family Insurance Card attached to the medical form.

- If taking medications, the Scout’s parents and the Adult Leaders attending should follow procedures enclosed in this publication.

• OA Tapout--Please bring election form from your council verifying results. If your troop plans to hold an Election at camp (Grand Canyon Council units ONLY), please bring prepared ballots for Scouts that are eligible along with information regarding address, phone number, email address and birthdate.


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Day of Departure for Summer Camp

Before Leaving Home• Each Scout and Adult has:

- A complete BSA Annual Health and Medical Record signed by a physician and guardian.

- A copy of the Family Insurance Card attached to the medical form.

- Horse Back Riding Waiver of Liability, if attending Geronimo or R-C.

- If taking medications, the Scout’s parents and the Adult Leaders attending should follow procedures enclosed in this publication.

- Leaders have a plan to help Scouts deal with allergies or dietary restrictions while at camp.

- All gear packed and ready. (See suggested list of Personal Equipment in this Guide).

• If anyone is sick or exhibiting flu-like symptoms (nausea, vomiting, diarrhea or fever) DO NOT bring that individual to camp. Everyone will be screened before entering the property and knowingly bringing sick individuals could exclude your entire group.

On arrival at Camp Geronimo:• Check-in begins at 1PM on Sunday for all sessions. For troops arriving on Monday, check-in

begins at 8AM. Please Note: there will be an altered Merit Badge schedule for all troops during Session 1 to allow for troops arriving on Monday to check-in. For the troops planning to check-in on Monday during Sessions 2-7, the scouts will go to morning Merit Badge classes while the leaders complete the check-in process.

• Meet as a troop in the parking lot and send a Leader to meet with Staff at the Gatehouse (north end of the parking lot) for arrival instructions.

• One (1) vehicle allowed in camp at a time, all vehicles must be in the parking lot by 6:00PM.

• The Scoutmaster will bring Medical Forms, Rosters, and a check to pay any outstanding registrations, to the Farnsworth Dining Hall.

• Upon request a Camp Troop Guide will take the troop to your campsite, and then to swim checks or Merit Badge Classes depending on arrival day and time.

On arrival at Camp Raymond:• Check-in begins on Monday at 7:00AM.

• Staff will meet your troop at the parking lot.

• The Scoutmaster will bring all Medical Forms, Rosters, and a check to pay any outstanding registrations, to the Kent Schuck Dining Hall.

• One (1) vehicle will be allowed in camp at a time. All vehicles must be in the parking lot by 6:00PM.


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Camp Arrival

Early Arrivals• Troops are welcome to arrive at Camp Geronimo no earlier than 1PM on Saturday or at Camp

Raymond no earlier than 1PM on Sunday. If your troop plans to arrive earlier than official day of check-in, please note this in the designated spot on your online registration.

• At Camp Geronimo, Staff will be stationed at the gate house until 5PM on Saturday. After 5PM and Sunday morning, please report to the Health Lodge.

• At Camp Raymond, Staff will be stationed at the Director’s Cabin until 5PM on Sunday. If you show up later than that, please fill out the information sheet provided at the Directors Cabin and leave it there. Staff will check for completed forms through the evening and will visit your troop as soon as possible.

• Towns with grocery stores, restaurants, and movie theaters are within a 30-minute drive of the camps.

• Showers are available for your use. However, all program areas, including the lake and the dining hall are closed. If your group brings food and plans to cook, you may only cook with a propane stove.

Late Arrivals• Units planning to arrive late must notify the Camp Registrar in advance.

• If a troop is late due to unforeseen circumstances, please call Camp Headquarters as soon as possible. (Phone numbers on Page 3).

• If your troop will be arriving at Camp Geronimo on Monday during Sessions 2 through 7, you must arrive at camp between 6 - 7:45AM. Scouts will go directly to their first merit badge class.

• Late units will be accommodated, but not to the detriment of the camp program.


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Vehicles, Trailers and Parking

• Riding outside of a vehicle’s enclosed passenger compartments is never allowed. This means no rides in the bed of a truck, on hoods, trunks, fenders, tailgates, or in/on trailers.

• Seatbelts must be worn at all times.

• The speed limit is 10 mph while in camp, and 5 mph when Scouts are near.

• Only one vehicle at a time (with or without a trailer) will be allowed in camp during check-in.

• Please do not drive into the campsites, remain on roads and in parking areas.

• Once you are done unloading at your campsite, return your vehicle to the parking lot.

• All vehicles must be backed in, facing outward. This is in case of an emergency or evacuation.

• No vehicles are allowed in camp after check-in without a special pass from the Camp Director.

Special Request and Food Allergies

The Grand Canyon Council will do everything in its power to accommodate participants with special needs.

• Please submit Special Needs Request and Food Allergy Notification Form as an attachment to [email protected] by May 1 especially for ADA campsite requests. This form must be submitted no later than 2 weeks prior to arrival for any other special needs or dietary requirements.

• We will do our best to accommodate most food allergies but cannot be held accountable for the management of these allergies.

• Those with food allergies should consult the website to review the menu and allergen information. Please call the Food Service Manager if you have questions. Contact information will be on the website after April 1st.

• Participants with severe allergies or special religious needs may need to provide some supplemental food based on the conversation with the Food Service Manager.

Accessibility• Each camp has one campsite designed to accommodate participants with mobility issues. A

few campsites have access to electricity. Adults who need power for CPAP machines or similar devices should indicate on the Special Needs Request Form, please plan to bring an extension cord, battery, or solar powered system to operate those devices. Please do not bring generators as the noise is disruptive to program. Please note in the “Campsite Preference Comment” Box on the registration site any specific mobility issues.

mailto:amyjo.haywood%40scouting.org?subject=


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BOY SCOUTS OF AMERICA GRAND CANYON COUNCIL

SPECIAL NEEDS REQUEST Email as an Attachment to [email protected] by May 1.

COUNCIL CAMP NAME:______________________ UNIT CONTACT NAME:____________________________

CONTACT PHONE #_________________________ EMAIL ADDRESS :________________________________

UNIT #_____________________ CAMPSITE #_____________________ SESSION #________________

Please CHECK if your Troop requires any of the following: Early Arrival DATE /APPROX TIME:____________________________________

ADA Campsite REASON:______________________________________________

Electricity for Medical Device REASON:______________________________________________

Authorization for Vehicle in Camp REASON:______________________________________________

Religious Requests REASON:______________________________________________

Specify Need NEED/REASON:_____________________________________________________


Specify Need NEED/REASON:_____________________________________________________ BOY SCOUTS OF AMERICA GRAND CANYON COUNCIL

FOOD ALLERGY NOTIFICATION Email as an Attachment to [email protected] no later than 2 weeks prior to arrival.

Please submit one form for each participant with dietary allergies. CAMPER NAME:__________________________________ CAMPSITE #:______________ SESSION #____________ The Grand Canyon Council is committed to serving all participants; however, please understand that some severe allergies may require the participant to bring supplemental food items. I am allergic to the following items or Trigger: Oral, Physical, Airborne: Describe reaction: ingredients: _____________________________ _____________________________ ____________________________

_____________________________ _____________________________ ____________________________

_____________________________ _____________________________ ____________________________

______________________________ ______________________________ ____________________________

______________________________ ______________________________ ____________________________

______________________________ ______________________________ ____________________________

Those with food allergy concerns should consult the website to review the menu and allergen information. Please contact the Camp Food Services Manager via email if you have questions. Contact information will be on the camp website after April 1.

BOY SCOUTS OF AMERICA GRAND CANYON COUNCIL

SPECIAL NEEDS REQUEST Email as an Attachment to [email protected] by May 1.

COUNCIL CAMP NAME:______________________ UNIT CONTACT NAME:____________________________

CONTACT PHONE #_________________________ EMAIL ADDRESS :________________________________

UNIT #_____________________ CAMPSITE #_____________________ SESSION #________________

Please CHECK if your Troop requires any of the following: Early Arrival DATE /APPROX TIME:____________________________________

ADA Campsite REASON:______________________________________________

Electricity for Medical Device REASON:______________________________________________

Authorization for Vehicle in Camp REASON:______________________________________________

Religious Requests REASON:______________________________________________



Specify Need NEED/REASON:_____________________________________________________ BOY SCOUTS OF AMERICA GRAND CANYON COUNCIL

FOOD ALLERGY NOTIFICATION Email as an Attachment to [email protected] no later than 2 weeks prior to arrival.

Please submit one form for each participant with dietary allergies. CAMPER NAME:__________________________________ CAMPSITE #:______________ SESSION #____________ The Grand Canyon Council is committed to serving all participants; however, please understand that some severe allergies may require the participant to bring supplemental food items. I am allergic to the following items or Trigger: Oral, Physical, Airborne: Describe reaction: ingredients: _____________________________ _____________________________ ____________________________

_____________________________ _____________________________ ____________________________

_____________________________ _____________________________ ____________________________

______________________________ ______________________________ ____________________________

______________________________ ______________________________ ____________________________

______________________________ ______________________________ ____________________________

Those with food allergy concerns should consult the website to review the menu and allergen information. Please contact the Camp Food Services Manager via email if you have questions. Contact information will be on the camp website after April 1.


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Role of the Adult Leader

The Role of the Adult Leader at CampTwo registered Adults with YPT are required for any Scout Troop attending camp. As defined by the National Council of the Boy Scouts of America a minimum of ONE Adult Leader must be 21 years of age or older and an Assistant Scoutmaster who must be 18 years of age or older. If a Troop, at any point during the week, cannot provide Two Deep Leadership, an Adult Staff member (over 18 years old) will be assigned to the Troop at $50 per day.

Leaders are: • Responsible for maintaining unit safety and discipline at all times. This includes safe travel to

and from camp.

• Responsible for coordinating all unit and individual activities to ensure maximum benefit to participants.

• To be aware of each youth’s personal goals and objectives in order to promote Scouting’s advancement program. For the Boy Scout Merit Badge program, please refer to the Merit Badge Schedule and Prerequisites List (which will be available on the website before the end of December).

• Encouraged to participate in camp activities on a daily basis and helps support the overall Scout program.

• Provide constructive feedback to Staff and complete camp evaluation.

• Expected to serve as a positive role model for Scouts. This includes language, attitude, and behavior.

• Be an active participant in all camp-wide events including Emergency Drills and Campfires.

• Knowledgeable of all Camp Rules and Policies.

• Expected to have Fun

General DisciplineDiscipline and conduct of all Scouts and Leaders is the responsibility of the unit Leaders in camp. The Camp Leadership Team is ready and willing to assist at any time with problems that might arise. Camp Chaplains are available upon request for counseling. Unit Committees should ensure that Adult Leaders are trained and they understand their responsibilities while at summer camp.

Mid-Week Leadership SwapBecause Two Deep Leadership is a requirement in Scouting, we understand that sometimes you need to have a Leader/Parent come to camp during the week to swap out with another Leader/Parent.

• Please be sure that there is a “baton handoff ” when your Leaders arrive and depart.

• Incoming Leaders are required to submit a medical from and check-in at Headquarters to receive a wristband.

• Outgoing Leaders are required to check-out at Headquarters before leaving camp. Sorry no vehicles may be driven into camp after initial check-in.


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Camp Security Policy

Our camps are extremely concerned about the welfare and safety of your Scout. As such, early release requests, for any reason, will only be allowed if the following steps are completed. This information is taken from the National Council’s Health and Safety Guide, Security Section, copyright 1983.

1. Verification must be made to assure that the person requesting release is acting as the legal parent or guardian or under the direction of the legal parent or guardian. Verification may be done by the following:

a. Approval of the Scoutmaster.

b. Presentation of proper identification matched with the name listed as the legal parent or guardian on the Scout’s medical form.

c. Contact via telephone with the legal parent or guardian. The telephone number used may be supplied by the Scoutmaster or obtained from the medical form.

d. Previous arrangements made with the Scoutmaster and Camp Director by the legal parent or guardian.

2. It is understood that any person who requests the early release of a Scout will abide by the policy set forth above and completes the early release form prior to the release of the Scout.

3. It is understood that a Scout will never be released to another youth under 18 years of age without verified permission from the legal parent or guardian.

Early Release Form

Name of Scout to be released: __________________________________________________________

Council: ____________________________________________________________________________

Date when Scout will be released: _______________________________________________________

Reason for release: ___________________________________________________________________

Troop #: ____________________________________________________________________________

Release to whom? ____________________________________________________________________

Verification completed by Scoutmaster: __________________________________________________

Signature of camp representative: _______________________________________________________

Legal parent or guardian’s signature: _____________________________________________________

Date: __________________________________________________________________________

Representative of legal parent or guardian: ________________________________________________

Date: __________________________________________________________________________


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Medical Services and Medical Records

Medical ServicesThe Camp Health Lodge is staffed 24 hours a day by qualified medical personnel. For insurance purposes and for the health and safety of all participants, all accidents and illnesses, no matter how minor, must be reported to the Health Lodge and recorded. Arrangements have been made with the local rescue squads and hospitals to handle any medical emergencies.

Annual Health and Medical RecordAny person staying overnight must submit a Personal Annual Health and Medical Record upon arrival at Camp. Late arrivals should report to Headquarters and/or to the Health Lodge. Please understand that the BSA Annual Health and Medical Record is the only medical form recognized by Scouting—sport, military, or other medical records may not be substituted. Find the current Annual Health and Medical Record by visiting http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx. This record is provided as a fillable PDF, and members are encouraged to fill it out on their computer, then print the record (rather than printing the record and filling it out by hand). Doing this will improve the readability and accuracy of each member’s medical information.

Medical AlertsScouting activities can be physically and mentally demanding. Listed below are some of the risk factors that have been known to become issues during outdoor adventures.

Find the current Annual Health and Medical Record by using this QR Code or by visiting http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

More in-depth information about risk factors can be found by using this QR code or by visiting http://www.scouting.org/Home/HealthandSafety/risk_factors.aspx.

Risk Factors• Excessive body weight (obesity)• Cardiac or cardiovascular disease• Hypertension (high blood pressure)• Diabetes mellitus• Seizures• Asthma• Sleep apnea• Allergies or anaphylaxis• Musculoskeletal injuries• Psychological and emotional difficulties




http://www.scouting.org/Home/HealthandSafety/risk_factors.aspx

http://www.scouting.org/Home/HealthandSafety/risk_factors.aspx


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Medical Services and Medical Records cont.

Medication PolicyThe Grand Canyon Council Requires that all prescription and over the counter (OTC) medications be stored under lock and key, except when in the controlled presence of health care staff or Adult Leader responsible for the administration and /or dispensing of medications.

• Emergency medications such as inhalers, EpiPen’s, and nitro should be maintained on the patient’s person.

• Refrigerated medications may be stored at the Health Lodge or in the campsite if secured under lock and key.

• All medication should be in a container issued by a pharmacist with the medication name and strength, the dose and dose frequency clearly marked on the container.

Unit Health OfficerEach unit must make a decision to either maintain control of its medications or turn them over to our health officers for administration. If your unit chooses to maintain control of its medications, one Adult Leader must be designated as the unit health officer and sign the wavier.

Prescription Medication Dosing Form All participants taking medications must fill out the Prescription Medication Dosing Form (see page 19) prior to arrival at camp (we recommend that the unit health officer perform this task so that he or she is familiar with the medications). Please use one form for each participant and list the medication, dosage, and dosage schedule shown on the prescription.

Each unit should be prepared to show these completed forms at check-in to the Camp Health Officer, and then keep them updated throughout your unit’s week at camp as medications are used. We will ask that you leave these completed forms (a copy will do) at camp when you depart. We will maintain them safely in the permanent camp medical files.

Unit Officer Waiver Form By signing below, I acknowledge that I am responsible for keeping my Troop’s medications under safekeeping, as well as distributing said medications as noted by given instructions on the Prescription Medication Dosing Form. The Grand Canyon Council is not liable for the administration of medications not in our possession.I also agree to document all given doses of medicine on the attached form. I agree to keep this form in an easily accessible location. I understand that this form must be turned into the Grand Canyon Council Health Officers on Friday night before leaving camp.Additionally, I acknowledge that I attended a medication consultation with the Health Officers on staff.I understand that the Grand Canyon Council is not liable for any damages that arise from failing to comply with these instructions.Print Name: _________________________________________________ Date __________________Signature: __________________________________________________ Date __________________


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Pres

crip

tion

Med

icat

ion

Dos

ing

Form

Gr

and

Cany

on C

ounc

il –

Boy

Scou

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f Am

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:

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ould

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the

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r giv

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shou

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ame

or in

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at w

hich

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Med

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m


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Personal Responsibility

Nations, states, communities, and even families have laws. These are simple rules by which people must live in order to have harmony. If we didn’t have rules or laws to govern ourselves, society would be impossible. At Scout Camp, we have just one law–The Scout Law!

We purchase high quality program equipment for all of our programs. Our guests appreciate the pride and care we take in maintaining these high standards. Please take care of camp gear. The Scouts following you have a right to expect the same quality.

UniformsWhy do Boy Scouts have a uniform? For the same reason, a football team or baseball team does. A uniform gives a sense of group identity, team spirit, and purpose. It also helps to designate equality from the start among members within a group.

At camp, the official Scout uniform is appropriate dress at any time during the week. We ask troops to wear Field Uniforms to uniform inspections, dinner, chapel services, campfires and when they are performing a camp wide flag ceremony.

Charges for Damage to Camp Equipment

Normal usage and wear will result in some breakage of equipment;

however, the cost of malicious damage or breakage due to

horseplay will be charged to the unit. These fees must be paid before

leaving camp.

Tents and Fly’s: Rips and tears (per inch) .................... $25.00

Writing on canvas or destroying waterproofing (per panel) ........................................ $10.00

Camp Tent replacement .............................................. $600.00

Aluminum Uprights ....................................................... $12.00

Fire Extinguisher–Refill ................................................. $30.00

Garden Hose ................................................................. $30.00

Broken Windows .........................................................$50.00+

Miscellaneous Damage .....................................................TBD

Various Tools ..................................... Replacement Cost - TBD

Damage to Trees .....................................................Fine - TBD

Outdoor CodeAs an American, I will do my best to -Be clean in my outdoor mannersBe careful with fireBe considerate in the outdoorsBe conservation-minded

Any damage to trees (carving, wood burning, bending, cutting or breaking of limbs) is prohibited and taken very seriously.Hammocks are forbidden unless a Tree Protection Kit is used to shield trees from abrasion.Troops will be fined for damage and/or replacement cost and possibly requested to leave camp.


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Health and Safety

The following are NOT allowed• Fireworks• Alcoholic beverages or illegal drugs• Flames in tents• Sheath Knives• Personal Firearms or projectile items

like wrist rockets• Bicycles• Pets• Smoking is at best, a poor example

for Scouts. Use or possession of tobacco products by anyone under the age of 18 is illegal in Arizona. All camp buildings are smoke free. The only authorized location for smoking or vaping, is behind the dining hall, near the dumpster.

Liquid FuelsDue to our camp locations, quite often we are under strict fire restrictions. Unfortunately, this could last, in some cases, all summer. We understand that a campfire is an integral part of the overall experience, and therefore allow propane to be used, and only propane. We ask that tanks be stored properly and all operation of stoves, propane fires, and lanterns be done under the close supervision of an Adult.

Emergency Procedures• All emergency procedures will be

outlined in the “Site Book” given to each unit on arrival.

• During check-in, we will be asking for the total number of youth, adults and seatbelts in order to be prepared in case of an emergency. Please have those numbers ready when you arrive.

• Each Camp will have an emergency drill soon after arrival at camp.

• Camp Geronimo: At 4:15PM on Sunday a siren will sound, signaling the Emergency Drill. Please report to the Amphitheater to receive an emergency drill briefing.

• Camp Raymond: On Monday morning after check-in, before lunch, there will be an Emergency Drill. The Camp Bell will ring continuously signaling the emergency drill. Please report to the Main Flag poles in front of Headquarters and Trading Post to receive an emergency drill briefing.

Lost PropertyPrior to arriving at camp, Scouts should be encouraged to clearly mark all personal items with their name and troop number. A lost and found box is located in the Headquarters building. Each week lost and found items are sent to the Grand Canyon Council Service Center. (602-955-7747)

Recipe for a Safe, Enjoyable Week• Drink lots of water• Get plenty of sleep• Wash your hands• Take a shower every day• Wear sunscreen• Be careful


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Wildlife Safety

Scouts have an opportunity to observe many types of that includes deer, bats, raccoons, birds, skunks, turkey, snakes, coyotes, amphibians, and bear.

It is wise to remember that these animals are the permanent residents of the backcountry. Therefore, treat all animals with respect and observe from a distance. Store all food in a secure place. Do not follow, feed, tease, or handle wildlife. If you discover a snake or an animal that is behaving strangely, please notify the camp staff immediately.

• Please ask your scouts to leave food and sodas at home!

• Do not eat food and drinks in tents.

• Please DO NOT mail food to camp.

• All food and drinks must be stored a secure location such as:

• Troop trailer

• Bear Proof Storage Container

• Coolers that are strapped shut

• 5-gallon buckets with screw on lids

• If you cook in your campsite, clean up immediately after the meal and pour your grey water (strained to remove food particles) into a nearby sink and rinse the sink with clean water. Please do not scatter your grey water near camp or dump it in a latrine.

• Keep your campsite clean! All trash should be removed from your campsite or secured each time leadership plans to leave the site unattended.

• Before leaving camp for the day:

• Have your scouts police the site to pick up trash or dropped food (micro-garbage).

• Make sure all food and smellables are secured as noted above.

• Before going to bed at night:

• Make sure all food, trash, and smellables (if necessary) are stored in a secure location, generally more than 100 feet from tenting areas.

• If dirty, wipe down your picnic tables to reduce food smells.

• Make sure your scouts keep their sleeping bags free of food smells by changing their clothes before going to bed and washing hands and faces.

• Please haul all bagged trash to designated dumpters behind the Dining Hall.


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Parent Information

Inform Parents About Unit Plans.

Camp Mailing Address: Emergency Numbers (always place a return address and correct postage on your letter)

FOR All Mail - Camp Geronimo:Scout’s Name Phone: 928-474-4688 Unit #, Camp Site #, Session # Fax: 928-474-3582 CAMP GERONIMO2599 W. Webber Creek Road, Payson, AZ 85541

FOR USPS Mail - Camp Raymond: Scout’s Name Phone: 928-635-9891 Unit #, Camp Site #, Session # Fax: 928-635-9891 CAMP RAYMOND General Delivery, Parks, AZ 86018

FOR Fed Ex or UPS - Camp Raymond:Scout’s Name Unit #, Camp Site #, Session # CAMP RAYMOND7709 S Boy Scout Camp RoadParks, AZ 86018

* For express mail, please DO NOT check the box for signature, this will delay delivery by at least one day.

In order to save postage and ensure that your Scout receives his letter or package, we recommend sending the week’s mail with unit Leadership and having them distribute at the appropriate time. Just label Day 1, Day 2, etc.

Visiting CampParents often remark at how much their son has grown during his week away from home. Camp provides an excellent opportunity for Scouts to mature in a safe environment. For these reasons, we ask that you only visit during the following hours: Friday 6:30PM (for the campfire), Saturday 8:00-10:00AM. Please do not bring family pets.

Visitor MealsVisitors are welcome to eat camp meals and can purchase meal wristbands at Headquarters or the Dining Hall. Cash or Check only.

Breakfast - $7.00 Lunch - $9.00 Dinner - $12.00


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Summer Camp Equipment Checklist

Required Documentsq Medical Form – Parts A, B and Cq Copy of Family Insurance Cardq Medications–Please follow procedure listed in Administration Guideq Please label everything with your Scout’s name and troop numberq Waivers of Liability

Optional Itemsq Musical Instrumentq Day Packq Folding pocket knife (must have Totin’Chip)q Compassq Spending Money

q Mess Kit or Bowl w/spoonq Disposable Cameraq Card Gamesq Small Pillowq Spare Rope or Cordage

LEAVE AT HOME!• Cell phones• Radios, iPods, etc.• Matches, Lighters, Hot Sparks

• Laser Pointers• Bicycles• Any questionable items

q Sleeping Bag with liner or sheet insideq Ground clothq Field Uniform (shirt, shorts or pants, belt

and socks) q Activity Uniform (Troop T-shirt, Camp

T-shirt)q Rain Jacket or Ponchoq Warm Jacket (fleece or sweater)q Hat (ball cap and stocking cap)q Socksq Underwearq Scout appropriate T-Shirtsq Swimsuitq Long Pants (jeans or Scout pants)q Long Sleeve Shirtq Pair Tennis Shoes

q Pair Boots q Pair Sandals (for shower only)q Old Towel for Pool/Showers q Toiletries (Soap, Toothbrush &

Toothpaste, Deodorant, Shampoo)q Sunscreen, Chapstickq Bug Sprayq Water Bottle or Camelbackq Spending Moneyq Flashlight or Head Lamp & Extra

Batteriesq Sleeping Pad, Cot or Air Mattressq Scout Handbookq Paper and Writing Items q Backpack or Duffle Bag q Tent for All Participants at Camp

Raymond (2 or 3 man tents suggested)

Personal Equipment


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Summer Camp Equipment Checklist cont.

Troop Equipmentq American Flagq Troop Flagq Clothing Marker Pensq Stapler and Thumbtacksq Black Sharpie Markersq Extra Tarpsq Props for Favorite Stunts and Skitsq Assorted Hand Tools for Camp Projectsq Matches or Lighter (need to be secured)q Knot Ropesq Water Coolerq Lanternq Sewing Kitq Troop First Aid Kitq Dutch Ovens, cooking gear etc.

q Propane Stovesq 50’ Clothesline q Hand Sanitizerq Hand Soapq Liquid Laundry Detergent and 2

Bucketsq Animal Proof Storage Boxq Duct Tape (do not use on tents!)q Cards and Board Gamesq Tents for All Participants at Camp

Raymond (Tents for Adult Leaders at Camp Geronimo)

q Camp Chairsq Pop Up Awnings q Clipboard

Suggested Items for Units to Bringq Camp Leaders’ Guide and Administration

Guideq Emergency Numbers for all Parents

(home & vacation)q Cash boxq The Scoutmaster Handbook

q Alarm Clock and/or Battery-Operated Clock

q Method to secure food away from animals

q Lock box for Medications/Valuables

Trading PostThe Trading Post will be open at convenient hours every day during camp. The Trading Post will carry camp t-shirts, patches, souvenirs, merit badge pamphlets, craft supply materials, soft drinks, candy, and a wide selection of Scouting outdoor supplies. Please be on the lookout for a new Trading Post website in 2018.


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Additional Summer Camp Opportunities

For Boy Scouts 11-17:

LAKE PLEASANT AQUATICS CAMP 41402 N 87th Ave Peoria, AZ 85383

Day Camp Program for Scouts to earn Merit Badges including a variety of water related Merit Badges.

Session #1: June 4 – June 9 Session #2: June 11 – June 14 Session #3: June 18 – June 21 Session #4: June 25 – June 28

Camp Fee: $235 per ScoutAdditional Fees Rifle Merit Badge - $25 Archery Merit Badge - $25 Round Trip Transportation - $50

Register at: www.camplakepleasant.org

For Webelos:

WEBELOS WEEKEND AT CAMP RAYMOND Parks, AZ 86018

Session: June 1 – June 2

Camp Fee: $69 per Scout and AdultRegister at: www.campraymondcubcamps.org

WEBELOS ENCAMPMENT AT CAMP GERONIMO Payson, AZ 85541

Session: July 21 - July 24

Camp Fee: $180 per Scout $140 per AdultRegister at: www.campgeronimo.org

For Cub Scouts & Families:

R-C CUB SCOUT RESIDENT CAMP 19887 Highway 260 Payson, AZ 85541

Program Activities provided for Tigers to Webelos and their families.

Session #1: June 1 – 4 (Fr-Mo) Session #2: June 7 – 10 (Th-Su) Session #3: June 14 – 17 (Th-Su) Session #4: June 21 – 24 (Th-Su) Session #5: June 28 – July 1 (Th-Su)

Camp Fee: $190 per Youth/Scout (5-10 Years) $142 per AdultRegister at: www.camprbarc.org

CUB SCOUT DAY CAMP AT HEARD SCOUT PUEBLO 1901 E Dobbins Rd Phoenix, AZ 85041

3-day Camp Program with Safari Theme Activities

Session #1: May 31 – June 2 Session #2: June 4 – June 6 Session #3: June 7 – June 9 Session #4: June 11 – June 13 Session #5: June 14 – June 16 Session #6: June 18 – June 20 Session #7: June 21 – June 23 Session #8: June 25 – June 27 Session #9: June 28 – June 30

Camp Fee: $75 per Youth/Scout (5-10 Years) No charge for AdultsRegister at: www.heardscoutpueblo.org

http://www.CampLakePleasant.org

http://www.campraymondcubcamps.org

http://www.campgeronimo.org

http://www.CampRBarC.org

http://www.HeardScoutPueblo.org


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Additional Summer Camp Opportunities cont.

Provisional TroopIf your Troop is not attending Camp Raymond or Camp Geronimo this summer, or a Scout’s family has planned a vacation the same week your Troop attends, your Scouts may join the Provisional Troop during Session 5 at either camp. If your Scout is unable to attend during Session 5, please contact the Camp Registrar and they will contact troops who will be happy to have your Scout join them at camp.

Provisional Troop Registration will be an online link for each summer camp.The Provisional Troop week is run just like any other week at each camp. Merit badge classes are held each day Monday through Friday, with many activities planned daily.

Staff Training ProgramCamp Geronimo and Camp Raymond will be providing a Staff Training Program unique to each camp. This new and exciting program will be open to all registered 14 and 15 year old Scouts and Venturers as an important step towards training future camp staff and leaders. This will be a two week program for each participant.

Highlights include:• Opportunity to become an excellent teacher, public speaker, and communicator.• Learn to be a proactive, positive leader and mentor.• Practice job interview etiquette and write your resume.• Prepare for future Camp Staff opportunities and positions.• Make lifetime friends and incredible memories.

2018 Program Dates:Camp Geronimo

GSTP #1 - Sessions 2 & 3June 10 – June 23

GSTP #2 - Sessions 4 & 5June 24 – July 7

GSTP #3 - Sessions 6 & 7July 8 – July 21

Camp Raymond

RSTP #1 - Sessions 1 & 2June 3 – June 16

RSTP #2 - Sessions 3 & 4June 17 – June 30

RSTP #3 - Sessions 5 & 6July 1 – July 14

FEE: $300 for 2 week Program, includes Two (2) participant t-shirts, hat, food and Camp Staff experience.

* Camperships Available


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Additional Summer Camp Opportunities cont.

National Youth Leadership Training (NYLT)National Youth Leadership Training, or NYLT, is an intense, Six (6) day, outpost adventure leadership training experience. The course goal is to prepare youth to become superior leaders.

Scouts must be at least 13 years old prior to beginning of the course and Venturers must be 14 or 13 years old and completed the 8th grade. NYLT participants should complete Introduction to Leadership Skills within their unit prior to the beginning of the NYLT course.

2018 Course Dates:NYLT #1 - May 28 - June 02Camp Geronimo, Staff week

NYLT #2 - June 18 - June 23Camp Geronimo, Session 3

NYLT #3 - June 25 - June 30 (Co-Ed)Camp Geronimo, Session 4

NYLT #4 - July 09 - July 14Camp Geronimo, Session 6

NYLT #5 - Dec. 27 - Jan. 1, 2019 (Co-Ed)Heard Scout Pueblo

FEE: $225 per participant due 30 days prior to first day of course.

Fee includes Two (2) participant t-shirts, neckerchief, neckerchief slide, baseball cap, training materials, food, loads of challenges and lots of fun.

*Camperships available


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Troop Accident Insurance Form

SAMPLE