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Employee Self-Service (ESS) enables employees to create, display, and change

their own data in the intranet. By enabling employees to access their data, HRprocesses are standardized and simplified. As a result, employees in the HumanResources Department can concentrate on other tasks of greater strategicimportance.

To access employees data in the intranet, they require a user name (log in ID).Employees Personnel Number (SAP) is configured as his ESS log in ID. Thepassword is parrys for first time log in and the user will be asked to set their ownpassword for the subsequent log ins. At any point of time in future, if the userforgot his password, he has to intimate the same by mailing to

, for resetting the password.

1. Officea. Inbox

i. Documents & Work flowii. Out Box

iii. Private Foldersiv. Shared Foldersv. Resubmissionvi. Trash

b. Calendar

c. Whos Who

d. Change Own Data

2. Personal Informationa. Address

b. Bank Information

c. Emergency Address

d. Personal Datae. Previous Employers

f. New Hire Data

3. Payroll for grades from P0 to MG6

a. Pay slip

mailto:saphelpdesk@parry.murugappa.com

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4. Tax Information for grades from P0 to MG6

a. Section 80C Investment Detailsb. Section 80 Investment Details

c. Form 16

5. Working Timea. Record Working Timeb. Create Leave Requestc. Leave Requests Overviewd. Display Leave Informatione. Display Work Schedulef. Display Time Statement

6. Training

a. Training Centreb. My Bookings

7. Reportsa. HR Report

The ESS

Home page will look like this.

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This Easy Web Transaction gives us access to our Business Workplace. Thefollowing folders are available:

Inbox Here we find all documents sent to us.

Outbox Here we find an overview of and additional information ondocuments we have sent.

Private Folders This is a folder structure for managing our own documents,messages, distribution lists and work processes.

Shared Folders This is a folder structure for publication and management ofinformation on an Company-wide or group-specific basis.

Resubmission This provides temporary storage for the documents and workitems to be resubmitted into our inbox at some point in the

future.Trash This provides temporary storage for the folders anddocuments we have deleted. This folder gives us theopportunity to undo the deletion.

The easy Web calendar enables us to maintain our appointment calendar in theSAP System. We can create, display, change and delete our own appointments orthe appointments of our employees.

The service enables the user to quickly and simply find out employeescommunication data, i.e. telephone number or internet addresses. The basiccommunication data is displayed in the intranet is retrieved directly from the datarecords maintained in the SAP Personnel Administrationcomponent.

1. Enter all the information (for example, surname, organizational unit) that we

have, on our colleague. On the lower left side of the screen, a list of people whomeet the search criteria is displayed.

The search criteria can be used separately, or in combination. Using a star (*) or apercentage sign (%) in a user-defined position represents a user-defined characterstring. Using a plus sign (+) or an underscore (_) or a question mark (?)represents an individual character.

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The input given and the search results are shown in the picture.

To make the search more specific, we may add the other data like OrganizationalUnit, Position, Job, etc. in the provisions given.

In this option, we may change our own personal data.

The process of changing ones own data is:

a. On the Office menu, click on Change Own Data where we can view thepresent data that has been uploaded earlier.

b. There are 2 tabs: Internal Data and My Photo. Internal Data consists of

our Office information viz. Email ID, etc. My Photo where we can uploadour recent photo. But this facility is not currently configured as it mayoccupy the more storage space.

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The screenfor changingour owndata.

The following features are yet to be configured:

Internal Service Request

My Assets

Book Room

The Address service enables the employees to display and edit their ownaddresses. In this way, employees can keep their own data up-to-date. If an

employee uses thisservice to update his or

her address data, the olddata is automaticallydelimited. Old HR data isnot lost. Instead, it iskept in full so thathistorical evaluations arepossible.

The service only displays data records that are currently valid. If data has a startdate earlier than the last payroll run, it cannot be changed.If data in the payroll past needs to be changed, the user must contact a personneladministrator. Use theAddress typefield to choose the required subtype (such asPermanent residence, Temporary residence, Home address), and then proceed asfollows:

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1. To display the current address, choose Display. The current address isdisplayed.

2. To change the current address, choose Change. The system displays a screen

with more detail. This allows us to change the address, as required.3. If data does not exist yet for the address type selected, choose Newto enter

new data. The system displays a screen with more detail. This enables us toenter and save the required data.

The Bank Detailsservice enables theemployees todisplay and edittheir own bankdetails. If anemployee uses thisservice to update hisor her bank details,the old data isautomaticallydelimited. Old HRdata is not lost.Instead, it is kept infull so that historical

evaluations arepossible.

to display and edit contact addresses foremergency situations.

The service only displays data records that are currently valid. We may changecurrent or future data. If data has a start date earlier than the last payroll run, itcannot be changed. If data in the payroll past needs to be changed, kindly contacta personnel administrator. Procedure:1. To display the current address, choose Display. The current emergency address

is displayed.2. To change the current address, choose Change. The system displays a screen

with more detail. This allows you to change the emergency address, asrequired.

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3. If data does not exist yet, choose Newto enter new data. The system displaysa screen with more detail. This enables us to enter and save the required data.

4. To delete data valid as of the current date or in the future, choose Delete. The

system displays a screen with more detail. This allows us to delete theemergency address. We have displayed or edited an emergency address.

The Personal Data service enables the employees to display and edit their ownpersonal data. In this way, employees can keep their own data up-to-date,.

Procedure:1. To display the current personal data, choose Display. The system displays our

current personal data.2. To change or add to our current personal data, choose Change. The system

displays a screen with more detail. This allows us to change our personal data,as required. We have displayed or edited our personal data.

The Previous employerservice enables the employees to display and edit data ontheir own previous employers. If an employee uses this service to update his orher previous employers, the old data is automatically delimited. Old HR data is notlost. Instead, it is kept in full so that historical evaluations are possible.

Procedure:

1. To display data on a previous employer, select the relevant line, and chooseDisplay. This takes us to a screen containing data on our previous employer.

2. To change data on a previous employer, select the relevant line, and chooseChange. This takes us to a screen with more detail, where we can enter andsave the required data.

3. To create data on a previous employer, choose New. This takes us to a screen,where we can enter and save the required data.

4. To delete data on a previous employer, select the relevant line, and choose

Delete. This takes us to a screen, where we can delete the required data. Wehave displayed and/or edited data on our previous employer.

When we hire a new employee in our company, a large amount of data for thisemployee must be entered into the system. The initial entry of personal data fornew hires is carried out partly by the personnel department and partly by the newemployee. We can enter and change our data with this service until the first

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payroll run. After the first payroll run, we can only display our data with thisservice.

This Employee Self-Service (ESS) enables Web users to use the Internet to displaytheir own remuneration statements. The user first defines the period for which heor she wants to display the remuneration statements. The system then displays alist of payroll results for this period. The remuneration statement for the first resulton the list is automatically displayed. The user can select a different payroll resultand display the accompanying remuneration statement. The decisive advantagefor Web users is that they can display their remuneration statement as soon as thepayroll results are available. In addition to the time-saving benefits, they obtain anoverview of their remuneration in a period they are required to specify.

The Tax Employee Self-Service enables the employees to create, display andchange certain tax details. In this way, employees can ensure that the informationis correct.

Select the appropriate item you want to display / Edit.1. Form 162. Section 80C Investment Details

3. Section 80 Investment Details