Adobe Sessions

Thursday, January 12, 2017

10:00 A.M. and 3:00 P.M

Bilingual ESOL Department

ESOL Contact Meeting

Wednesday, January 11, 2017

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Agenda

• State Updates

• Upcoming PD

• Compliance Reminders

• Department Updates

• Question and Answer

Welcome the newest member of our

Bilingual/ESOL Family!

Reina MurrayBilingual Guidance Counselor

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Languages

187

Monitored(LF)

9,0023.3 % total population

ELLs(LY)

34,77012.8 % total population

RecentImmigrants

13,6725% total

population

World Languages Enrollment

80,304

Countries

201

December, 2016

News You Can Use REL West Report examines Four-Year High School Graduation Rates among 5 ELL Subgroups

KEY FINDINGS

•Never–English learner students had highest four-year graduation

rate, and long-term English learner students had lowest

•The earlier ELLs achieved English proficiency, the higher their

graduation rate

• Academic achievement prior to high school explained most

differences in graduation rates across subgroups

• Long-term and new ELLs had the most difficulty graduating within

four years of entering grade 9

Read the report at:http://ies.ed.gov/ncee/edlabs/projects/project.asp?projectID=4527

Please share best practices:

• With evidence of changed practice

• Which led to increased achievement of

ELLs

• With emphasis on continuous

improvement that is data driven

Request for Best Practices

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META LANGUAGE SUPPORT

META CONSENT DECREE

Contact information for staff supporting ELLs was due

Friday, December 23, 2016

Schools with 15 ELLs speaking the same native language shall provide at

least one aide or teacher proficient in the same language

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MORE NEWS YOU CAN USE

Parent Information & Professional Development

WIDA Florida Websitehttps://www.wida.us/membership/states/Florida.aspx

9ACCESS FOR ELLS 2.0

New Testing Coordinators & Test

Administrators must:

Become a certified assessor by

completing online training via the

WIDA secure portal, www.wida.us

Returning Testing Coordinators &

Test Administrators must:

Log into WIDA at www.wida.us

AND

Take the new ACCESS for ELLs 2.0

Paper Administration quiz for 2016-

2017 administration

Deadline: January 6, 2017 passed

ELLs in grades K-12 who are coded LY on the first day of test administration window:

JANUARY 30, 2017

Testing window closes March 24, 2017

Who takes the ACCESS for ELLs 2.0?

Pompano Administrative Center

Small Conference Room

610 NE 13 th Avenue

Pompano Beach, FL 33060

Training Date/Time

ACCESS for ELLs 2.0

New Test Coordinators

Full Day 8:30 a.m. – 3:00 p.m.

Tues., January 24, 2017

Register at https://goo.gl/zbaP98

ACCESS for ELLs 2.0

Returning Test Coordinators

Half-Day 8:30 a.m. – 11:30 a.m.

Wed., January 25. 2017

Thurs., January 26, 2017

Register at https://goo.gl/43IPse

Available Upcoming Trainings

ClosedClosed

Closed

Closed

12ACCESS FOR ELLS 2.0

Funding Sources

WFTE

• Generated by active

ELL students (LYs)

• Part of General Funds

– Program 130

• Managed by School

Administrator

Title III, Part A

• Calculated based on

projections

• Federal Grant

Funding

• Managed by

Bilingual/ESOL

Department

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Survey 3 FTE: FEBRUARY 6 – 10, 2017

REMINDER: ELLEVATION REFLECTS UPDATES IN TERMS AFTER 48 HOURS

All LY’s and LF’s are

accurately classified

on TERMS and

ELLevation

Immigrant students are

accurately classified

on TERMS and

ELLevation

Annual Reviews are

up-to-date on TERMS

and ELLevation(For ELLs entering years 2 or 3)

REEVALS

(Extension of Services)

are up-to-date on

TERMS

and ELLevation.(For ELLs entering year 4 or

beyond)

Program 130

updated to reflect

ESOL status

Most up-to-date

Student ELL Plan

for each LY is filed in

the blue ELL Folder

OR AND

As defined by Florida Statute (section 1003.56(2)) http://flsenate.gov/Laws/Statutes/2011/1003.56

Was notborn in the U.S.A. and

whose native

language is a language other than

English

Comes from home

environment where a

language other than English is spoken

Is American Indian or Alaskan

native, who comes from

an environment

where a language other than English has

had a significant

impact on his or her level of

English language

Has sufficient difficulty

speaking, reading,

writing, or listening to the English language.

OR

An English Language Learner (ELL):

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AND

Were not born in any State or U.S. territory or possession

(PR)

Have not been attending one

or more schools in any one or

more States for more than 3 full

academic years.

and

Are

ages

3-21

Immigrant children and youth:

and

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What’s the difference?

Annual Reviews

Recommendations for continued placement for ELLs

entering years 2 and 3

• ELL Committee Meeting is not required

• TERMS: PLAN DATE

• ELLevation: Me, Myself & I Meeting

REEVALS (Extension of Services)

Recommendations for ELLs entering years 4, 5, 6 and

beyond

• IPT assessment (L/S/R/W) must be administered

• ELL Committee IS required

and must substantiate 2

out of 5 state approved

rationale

• TERMS: Update PLAN and

REEVAL dates (date of ELL

Committee Meeting)

1

7

Members (minimum of 4)

• Administrator or designee

• ESOL teacher

• Home language teacher

(if applicable)

• Classroom/subject area teacher(s)

• School counselors, school social workers, school psychologists

• Other educators as appropriate

Main Function

Resolve any issues which affect instructional program of

an ELL

(May make program placement

recommendations)

Parent/Guardian MUSTbe invited

(Copy of Invitation Letter must be filed in ELL folder)

Attendance, decisions, and notes recorded on

ELLevation

ELL Committee

Meeting

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Where do I find parent letters?

esol.browardschools.com

• Parent Invitation letter for ELL Committee

Meetings

• Parent Notification of a 20-day Oral Language

Assessment Expiration

• Flexible Setting Accommodation Letter

ELLevation

• Notification of English Language Program

Placement or Continuation Letter

• Notification of English Language Program Exit

Parent Letter Options

NEW:Can select

to whom

letter should

be returned

Parent Letters

Contact

Person

Individual

to whom to

return form

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Question

I have already finalized my “Me, Myself &

I” meeting for an Annual Review. How do I

go back and generate a Continuation

letter to send home to the parents?

After 48 Hours • Parent Notification Letter

• Student ELL Plan

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Generating Parent Letters

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Parent Letter Reminders

• Ensure you select correct

letter

• Include English version of

letter

• Hide ESOL Services Page

• Reduce Size to save

paper

• Include parent signature

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Annual Review Question

Question

I completed Annual Review “meetings”

on ELLevation for Rosa, Guy, and

Michelle.

• What do I need to print & file in the ELL

folders?

• Does the IMT need any information?

At time of Meeting

• Student Meeting Report

After the Meeting

• IMT updates ELL Plan Date to

the date of the meeting on

the A23 panel

After 48 Hours

• Parent Notification Letter

• Student ELL Plan

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Question

What does the IMT need to update on

TERMS after I convene an ELL Committee

for a REEVAL?

On A23 panel:

REEVAL date

PLAN date(IPT scores, if applicable)

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Question

After convening an ELL Committee

meeting for a REEVAL (Extension of

Services), what do I need to print and file

in the ELL Folder?

At time of Meeting

• Student Meeting Report

After 48 Hours

• Parent Notification Letter

• Student ELL Plan

ESOL Contact:

Print ELL Plan once all dates and scores appear on ELLevation(File in ELL folder)

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Meetings and Decisions

Remember to generate Student Meeting Reportat time of meeting.After 48 Hours: Print Parent Notification Letter and ELL Plan

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QUESTION - REEVAL

When I conduct a REEVAL between

January and the end of the school year,

do I have to give Listening/Speaking,

Reading and Writing sections of the IPT?

Yes. Administer all sections of the IPT L/S/R/W

unless the 2017 ACCESS scores are availableNote: Do not update language

classification on TERMS

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QUESTION - REGISTRATION

• Ezra was just registered at my school

and has been identified as an ELL by

using the IPT. It was his first year in any

U.S. school. Why hasn’t his name

appeared on ELLevation yet?

• Was I supposed to ask the IMT to input

scores and his language classification

on TERMS?

It takes up to 48 hours to update information from TERMS to ELLevation

Yes

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MONITORING~BEST PRACTICES

Gabriel was exited via an ELL Committee Meeting on 11/14/2016

• Which report card should I use for

monitoring his progress as an LF?

• Where should I keep the ELL Folders?

Keep the ELL folders for LF students filed by Exit date.

February 2, 2017

Monitoring After Exit in ELLevation

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Automated Reports from

ELLevation

Report Name Description Frequency

Active ELLs Active ELLs who are currently

designated as LY in the ESOL

Program

Monthly (the first Friday

of each Month)

Immigrant students Students who are potentially

Immigrant based on state of

FL definition of Immigrant

Students

Before October FTE

and February FTE

Annual and REEVAL

Meetings

Use this report to view student

meeting dates

Bi-Monthly

* These Reports are generated and appear automatically on the Export

Wizard

REPORTS ON EXPORT WIZARD

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Reports from ELLevation

Active ELLs Sample report

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ELL Plan

Date

Date of

Entry in U.S.

School

(DEUSS)

Years in US School: Calculates amount of years the student has been in school. It is used to calculate the type of meeting required based on DEUSS date (Annual = Years 2 & 3; REEVAL Year 4 and beyond).Date of Entry in U.S. School (DEUSS): *Reflects when a student entered a US School. It is used to calculate years in the ESOL Program for scheduling Annual Reviews, REEVALs, and promotion/retention decisions. ELL Plan Date: *Identifies the last time there was an update to the student’s ELL plan, therefore it will be updated throughout the year. (At the beginning of the year for all LY students, when a meeting occurred, schedule change, etc.) It is used to check if the student ELL Plan is up to date. RE-EVAL Date:*Most recent date a REEVAL Meeting occurred. Any student in Years 4 and beyond requires a REEVAL meeting on or 30 days prior to DEUSS date. Cross check DEUSS date, YRS in US School and REEVAL date to ensure meetings have been completed in

a timely matter. (REEVAL, plan and meeting dates must match)

If your data on this report is inconsistent, provide updated data to your IMT(Plan dates and/or REEVAL dates) to be in compliance *

A closer look:

Active ELLs Sample Report

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ELL Plan

Date

Date of

Entry in U.S.

School

(DEUSS)

Annual & REEVAL

Meetings Report

41

Date of Entry in

U.S. School

(DEUSS)

Years in US School: Calculates amount of

years the student has been in school. It is

used to calculate the type of meeting

required based on DEUSS date (Annual =

Years 2 & 3; REEVAL Year 4 and beyond).

Date of Entry in U.S. School (DEUSS): *

Reflects when a student entered a US

School. It is used to calculate years in the

ESOL Program for scheduling Annual

Reviews, REEVALs, and promotion/retention

decisions.

ELL Plan Date: *

Identifies the last time there was an update

to the student’s ELL plan, therefore it will be

updated throughout the year. (At the

beginning of the year for all LY students,

when a meeting occurred, schedule

change, etc.) It is used to check if the

student ELL Plan is up to date.

RE-EVAL Date:*

Most recent date a REEVAL Meeting

occurred. Any student in Years 4 and

beyond requires a REEVAL meeting on or 30

days prior to DEUSS date. Cross check

DEUSS date, YRS in US School and REEVAL

date to ensure meetings have been

completed in a timely matter. (REEVAL,

plan and meeting dates must match)

Purpose: Identifies which meetings have

occurred for the student. If your data on this report is inconsistent, provide updated data to your IMT(Plan dates and/or REEVAL dates) to be in compliance *

Annual and

REEVAL Meetings

Use this report to view

student meeting dates

Generated Bi- Monthly

• Use this report to verify

which meetings have

occurred on

ELLevation and/or

maybe due.

• Cross reference with

the meeting center to

ensure that all students

are populating in the

appropriate “buckets”.

• It is suggested to filter

and sort this report by

DEUSS date. When

running the report:

verify current plan

dates are updated,

REEVAL dates match

meeting dates (if

applicable) and

purpose for meetings

are accurate.

Reports from ELLevation

Report Name Description & Frequency What now?

Active ELLs

Active ELLs who are currently designated as LY in the ESOL Program

Generated monthly (the first Friday of each Month)

• Sort by student grade level in order to verify that all students are accounted for

• Ensure number of LYs on ELLevationmatches the number of LYs on TERMS and the number of ELL folders.

Immigrant students

Students who are potentially Immigrant based on state of FL definition of Immigrant Students

Generated before October FTE and February FTE

•Verify students’ correct immigrant status, based on state of Florida definition

• Note: If DEUSS date is over 3 years ago students no longer classified as Immigrant

Annual and REEVAL

Meetings

Use this report to view student meeting dates

Generated bi- Monthly

•Filter and sort report by DEUSS date.

•Verify which meetings have occurred on ELLevation and/or are due

•Cross reference with meeting center to ensure all students are populating in the appropriate “buckets”

•Verify current plan dates are updated, REEVAL dates match meeting dates (if applicable) and purposes for meetings are accurate

43

KNOWING OUR ELLs: BASIS

http://www.broward.k12.fl.us/dwh/

BASIS: Test Scores

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ACCESS Tab on BASIS 3.0

http://www.broward.k12.fl.us/dwh/

New Navigation on ELLevation

(InClass users)

THEMEWE LEARN LANGUAGES: WHAT IS YOUR SUPERPOWER?

WHEN? SATURDAY, MAY 6, 2017

WHERE? PLANTATION HIGH SCHOOL

2017 ESOL ACADEMIC COMPETITION

(Middle & High School ELLs)

Information will arrive in your inbox shortly!

Interested in being a part of our inaugural

EAC Committee?

Contact: Melinda Jones or Stephanie Bustillo

Meetings

Wednesday, January 18, 2017

Wednesday, March 15, 2017

Wednesday, May 17, 2017

6:30 to 8:30 pm

Indian Ridge Middle School

1355 Nob Hill Road, Davie, FL 33324

ESOL Leadership Council

2016-2017

CHAIRIsabel Garcia Ludert

VICE-CHAIRSohara Perez-Osuna

SECRETARYDinorah Rodriguez

Park Ridge ES – Open Mondays

Tamarac ES – Open Mondays

Oriole ES – Open Thursdays

Outreach Office – Daily 8:00 a.m. to 4:00 p.m.For more information call the Parent Outreach Office at

754-321-2951

PARENT OUTREACH CENTERS

Electronic Newsletter

https://sway.com/9g4THhvZMa1njW8C

Follow Us On Social Media

@BrowardESOL

Broward

ESOL

Broward

Bilingual

ESOL

Department

52

ESOL CONTACT MEETINGS

ADOBE SESSIONS

Thursday, January 12, 2017

10:00 AM or 3:00 PM

Next Touch-Base Tuesday: February 7, 2017

Next Face-to-Face/Adobe: April 19 & 20, 2017

54

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Vicky B. Saldala, Director

Leyda Sotolongo, ESOL Curriculum Supervisor

Stephanie Bustillo, Educational Specialist

Melinda Jones, Educational SpecialistYvette Fernandez, Parent Outreach Specialist

Blanca Guerra, World Language Curriculum Supervisor

Idalina Orta, Dual Language Specialist

Celina Chavez, Educational Specialist, Charter School Support

754-321-2590 KCW

754-321-2951 Pembroke Pines

http://esol.browardschools.com