esemtia (english brochure)

school management applications

In esemtia we focus on providing you with technological solutions that facilitate your management and communications tasks with the aim of not distracting you from your main mission, EDUCATE.

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Security & Comfort.

INTEGRATED, Single data, Minimal processing.

MODULAR SYSTEM, Built according to your needs.

CUSTOMIZED FOR THE USER, Specially designed for teachers.

4 COMMUNICATION SYSTEMS,Internal mail, SMS, e-mail, instant messaging (i.e. Whatsapp).

ADAPTATIONTo the language and regulations of each Country or Region.

EASY IMPLEMENTATION, Allows data import from other platforms.

COMPATIBILITY WITH ANY OPERATING SYSTEM, BROWSER OR DEVICE, When you want, how you want: from your tablet, Smartphone or PC.

SUPPORT SERVICES,Support and training adapted to your needs.

ECONOMY, Pay only for the services you need, no hidden costs.


Built according to your needs:Academic Management & Internal Communication Module

Advanced Communications with Families Module

Document Management Module

Invoicing Module

Protection Data Module

When You Want, How You Want, You will no longer have to wait to arrive to your desk to write down an event that happened in the classroom or to view a student’s academic record. With esemtia, you will be able to do this (and more) anywhere inside and outside the school.

Families will have at their disposal all the information regarding their son or daughter, anywhere, at any time.

Effective two-way communication between all education agents.

When educating is a shared responsibility, communication is crucial.

CLOUD COMPUTING Technology100% Internet implies

SECURITY, in your copies (Backup guaranteed at any time by three data centre located in Valencia, Madrid and Dublin) and in your data protection (Level 3, the highest level of guarantee required by the current Data Protection Law).

COMFORT, When you Want, How You Want,

€CONOMY, No upfront investment for servers or licences and lower expense (maintenance-free).


Technology Makes Life EasierFrom every device: tablet, PDA, Smartphone or PC.

From every platform: Windows, Mac or Linux.

esemtia is a pioneer and a leader in technological solutions for school management.

We work daily in improving and perfecting the tools we have available and in investigation new management and communication methods.

The world moves forwardSo does esemtia.


• Multi-centre.• Multilingual.• Specially designed for teachers.• Absenteeism and incidences record.• Establishment of various criteria and target weight.• Adapted to each country or region.• Exportation of results in PDF, Excel, etc.• Graphics and visual representations.

Esemtia’s Academic Management & Internal Communication Module is the most advanced, secure and complete in the market today.

It aims to establish the entire student’s academic and behavioural information.

Through this module, processed information will be sent to the teaching team and the public administration.

Specially designed to be used by the pedagogic team, it replaces the teacher’s notebook but also performs automatic calculations and follow-ups without loss of neither time nor information.

Sometimes you need to think differently to get the best results. So we did, creating a platform simple to use but without compromising performance. Now everybody will work without barriers.

Usability is our obsession.

www.esemtia.com

In esemtia, academic management and internal communication are:

Updated information, compared with the rest of the group and based on established objectives.

PEDAGOGICAL MANAGEMENT:

Evaluating is more than awarding exam marks, for this reason, this module offers an information system for teachers and tutors that enables them to have at any time updated and complete information regarding the progress of the student.

By means of a system of representations, visually obvious and with graphics and numeric key figures, we place at the teaching team disposal the tracking data (absenteeism, behaviours, etc.), data regarding grades, annotations and the teacher’s recommendations; information regarding the families’ level of commitment and a host of other variables.

All at the click of a mouse, updated and compared to the rest of students.

This immediate and clear information enables the automatic tutorial reports, allowing the users to anticipate to possible academic failure or to obtain the best performance from the students.

Academic Management & Internal Communication Module

Simple, useful and intuitive interface user. Example of teacher’s desk. Customizable.

MAIN ATTRIBUTES OF THIS MODULE:• Multicentre, it allows a cluster of schools creating its own

dashboard to share information and statistics of the different centres included in the cluster.

• Multilingual by user. Each user can choose in which language he or she wants to interact with the platform.

• Advanced search system through a powerful browser.

FOLLOW UP:• Lively follow up systems adapted to each stage of the school.

• Speed in the registration of absenteeism.

• Facility to justify legitimate absences.

• Register of positive and negative behaviour incidences, with the possibility of assigning a point value.

• Attribution of tasks, individually or in teams.

• Immediate and automatic communications with the parents in the event of any incident, (in the module of advanced communication with the families).

• Automatic absences alert, via SMS, e-mail, internal mail or WhatsApp, free and unlimited characters at your fingertips.

ASSESSMENT:• Establishment of various criteria evaluations, defined by each

teacher for each subject, with the possibility of adapting them to each student in anticipation of the student’s different needs.

Simple, useful and intuitive interface user. Example of teacher’s desk. Customizable.

• Weighting of the objectives or evaluation criteria, calculating in real time the weighted average score accumulated and comparing it with the class average in anticipation to school failure or improvement of individual results.

• Automatic calculation of the average score, according to the weighted criteria with the possibility of intervening manually in them. Continuous assessment with customizable goals.

• Possibility of including teacher’s comments, according to his or her evaluation criteria and subject.

• Incorporation of the tutor’s comments on the assessment.

• Multilingual marks bulleting, customizable according to the stage, enriched, no need of special paper and adapted to the school’s style.

• All the listings can be ordered, group and filter by different fields and exported in PDF, Excel, etc.

• Working from home or from any Internet-enabled computer, compatible with any operating system, browser or device.

• Instantly official documentation adapted to your country or region.

• Possibility of exporting and importing data to the different applications.

• Permissions depending on the user profile.

• Adapted to the Data Protection Law, with activity registry of each user.

• Highly visual schedules, with the possibility of defining different timetables during the academic term.

• Immediate telephonic support and free training.

• Freedom to dispose of your data and integrate them in your applications.

• Possibility of working HALF-UNPLUGGED.

Academic Management & Internal Communication Module

Designed with Cloud Computing Technology (100% Internet), esemtia will enable you to work from everywhere, on any operating system, browser or device connected to the Internet. Furthermore, esemtia has specific applications for smartphones and tablets available for free download in the App Store and in the Google Play Store.

For your peace of mind, esemtia has the highest level of security protection, following the requirements of Data Protection Law, and guarantees your backup from three data centres located in different European cities.

Although all esemtia modules can be integrated into a single platform, you can incorporate them at any time, starting with the minimum setting and extending it according to your needs. This allows us working with single data, incorporating every module very easily preventing duplicated processing.

Specially designed for teachers and families, the main users of the platform, it is easy, friendly and intuitive. With just one hour of training, teachers will be qualified to achieve the best performance of this application.

Its multilingual characteristics and its adaptation to the needs of the different countries or regions, meet school requirements nationally and globally.

We make a difference because of our service: we import your data from other applications and we support you during the boot process. You will always have at your disposal training and phone support at no additional charge.

is:

• 100% Internet.• Modulated & Integrated. Specially designed for teachers.• Advanced Communication Systems.• Compatible with any operating system, browser or device.• Multilingual and adapted to every Country or Region.• Easy Implementation.

www.esemtia.com

All inclusive, no hidden costs.

General Characteristics

Specific applications for smartphones and tablets available for free download in the App Store and in the Google Play Store.

When educating is a shared responsibility, communication is crucial.

With esemtia’s advanced communication with the families’ module, the school can share information about their children’s schooling. Also, channels of communication are improved allowing instant delivery of bulletins and information circulars with the consequent saving of money and time, apart from providing a better service to families.

It substitutes the Student’s diary improving it thanks to its communicative potential, to its extent of the available data, to its immediacy and the provided security.

esemtia is the sole platform that guarantees the application of the latest technology in education: Proof of this can be seen in its free app for Smartphone and tables.

As well as the instant messaging: i.e. free Whatsapp with unlimited characters at your fingertips.

www.esemtia.com

Advanced Communication with the Families in esemtia is:

• Easy and intuitive.• One or two way communication.• Offers Personal follow-up.• 4 systems of communication.• Access whenever you want, wherever you want.• Instant bulletins and publications.• Instant messaging with PDF, excel. attachments.• Comfortable and secure.

Different screens illustrating the application for tablets and smartphones, available free on App Store and Play Store.The access passwords are the same families use to acces the platform using their computer.

Module of Advanced Communication with the Families

Monitoring screen accesible to the families. On this screen the student behavious is recorded, as well as his or her duties and tasks. Also, on this screen we can visualize upcoming events related to the student. All this through a simple and intuitive menu.

MAIN ATTRIBUTES OF THIS MODULE:FOR THE SCHOOL:• Simple and intuitive, even for inexperienced users.

• 100% Internet. Compatibility with any operating system, browser or device.

• Personal follow-up of the student adapted to the different degrees: assessment marks, partial exams, absences control, annotations about behaviour and homework, extraordinary annotations, reinforcement, groups’ timetable, secretariat, school menus, etc.

• Information circulars publication, with the consequent saving of money and time for the school.

• 4 communication systems: SMS, e-mail, internal mail and push messaging (WhatsApp) free and with unlimited characters at your fingertips.

• Possibility of attaching documents and files to the messages.

• One or two way communication, depending on the school’s preferences (from student to student, from student to teacher, from teacher to families).

• The Survey module allows the creation and distribution of satisfaction surveys.

• Statistics of the number of Accesses to the platform and registration of the movements following the current Data Protection Law.

Monitoring screen accesible to the families. On this screen the student behavious is recorded, as well as his or her duties and tasks. Also, on this screen we can visualize upcoming events related to the student. All this through a simple and intuitive menu.

FOR THE FAMILIES:• Simple and intuitive, even for inexperienced users.

• 100% Internet. Compatibility with any operating system, browser or device.

• Specific applications for smartphones and tablets in the Apple Store and Play Store Android, free and Accessible with the same passwords of the platform user.

• Permanent follow-up of their children, adapted to the different stages: assessment marks, partial exams, absences control, annotations about their behaviour and homework, extraordinary annotations, follow-up of school canteen, follow-up of extracurricular activities, reinforcements, groups timetable, secretariat, school menus, etc.

• Information circulars publication, this means convenience and security for the families (preventing possible losses, since all the information is registered in the platform for years).

• Facility for parents to justify legitimate absences.

• Access to the calendar of events, meetings and news.

• Request for meetings and interviews with tutors, head teachers or other education agents, according to the school’s specifications.

• Suggestion box.

• Self registration and personal data update, autonomously by the families (if desired by the school).

Module of Advanced Communication with the Families

Document management in esemtia is:

• Easy to use.• Reduces administrative burden.• Conceived for quality coordinators and management teams.• Adaptable and autonomous.• Recovery and exportation in PDF, excel, etc. formats.• Maintenance of security.• 100% Internet.

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This esemtia’s module can be used by inexperienced in terms of TI users who know both their needs perfectly and the terms of their quality system which have to be monitored.

Easy to use, you will be able to create your own documents and process, as well as reducing the administrative burden in at least a 70%.

Furthermore, you will be able to make decisions on time, since you’ll dispose of all the updated information.

Specially conceived for quality coordinators and management teams.

MAIN ATTRIBUTES OF THIS MODULE:

• Easy to adapt to every quality system: ISO system, EFQM model, even your own quality system.

• Autonomous design and maintenance with the creation of documents, listings, graphics, integral management rule-books, etc. As well as design, delivery and process of surveys.

• Process automation, in terms of collection and delivery of reports.

Document Management ModuleHighly recommended for quality and survey systems.

Document Management Module Screen

• Data obtained immediately, especially data related to academic administration.

• Room for training and enquiries by users.

• Maintenance of security (respecting the Data Protection Law and maintenance of the information).

• Organized and easy-to-find information, thanks to a potent browser.

• Easy, friendly and intuitive work environment.• Automatic recovery of Excel, Access, etc. files.

• Exportation of the information in different formats: (Excel, Access, etc.).

• 100% Internet, from everywhere and with any device. Including tablets and smartphones.

www.esemtia.com

The invoicing module in esemtia is:

• Single data.• Automatic file generation.• Issuance of receipts.• Preparation of forms.• Collaboration with external agents.• Planning.• Financial management.• Multi-company.

This module integrated in esemtia allows, with the minimum workload, the issuance of receipts for the payment for provided services by the school through the generation of bank files.

Invoices and generates remittances automatically with the registration data and hired services. Invoicing is easier than ever.

MAIN ATTRIBUTES OF THIS MODULE:• Automatized system: starting from the single data, it prevents the user to

register more than once the information.

• Safe: it contains the data listed from the registration, with every client’s information and their bank accounts; the hired services and the articles or services occasionally bought.

• Agile: the invoicing module allows the collaboration between external agents: i.e. tax advisors or directors of the groups.

FROM THIS INFORMATION IT ALLOWS:• Issue of corresponding receipts, summarizing the total by periods and

delivering the information to the bank online. It allows monitoring the issued invoices, complementing the information with the non-payments informed by the bank.

• Elaboration of governmental educational and banking forms.

Invoicing module

Invoicing module Screen.

• Create listings of the school services (school canteen, school bus, extracurricular activities) and articles (uniforms, books and teaching materials) pricing according to your rates.

• Payment discounts for second sibling or any other concept decided by the school.

• Access and work with the application with independence and security from any device with Internet, without hosting data that maybe you have to delete later.

• Personalize and plan the invoice.

• Manage the school portfolio, collections and payments, as well as invoices and receipts.

• esemtia is multi-company; this means that you can manage various companies taking advantage of the same database of the application.

• This module is complemented with the Financial Management, which includes general and analytical accounting, if you want to integrate it.

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Meets the requirements of the Data Protection Law.

This esemtia’s module allows the traceability of any management performed with the application. It is the sole application recommended by Prodat since it meets 100% the requirements of the Data Protection Law.

It automatically generates the most complex and laborious document to comply the legislation, to the headteacher’s and the management’s peace of mind and it saves workloads.

MAIN ATTRIBUTES OF THIS MODULE:

• It generates the necessary documentation for your security document of information processing security.

• It disposes password systems and procedures for maximum protection.

• It gives the maximum level of security in backup systems and procedures.

• It generates a register of incidents, devices and entries and exits.

Automatically.Protection Data in esemtia is:

• Meets the requirements of the Data Protection Law 100% .• Compliance with the legislation.• Maximum of security.• Drafting of forms.• Generation of registrations.• Documents generation.

Protection Data Module

Protection Data Module Screen.

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esemtia grupo edebe s.l.Parque Albufera Center Plaza Alquería Culla, 4 Office 1003 46910 Alfafar (Valencia) SpainPhone number: 961 431 865 Fax: 961 841 277 [email protected] www.esemtia.com


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