Core Lite

The power of an ERP is the flexibility of it to adapt to different business environment without modification done to the code. Core Lite is a Browser based midmarket ERP solution by EBZ software. The product is fully configurable to suite to any business environment. We have successful live installations of the product in Cloud Servers and on Intranet Servers. Modules

• Procurement. • Stores and Inventory. • Sales. • Consignment In and Out Cycle. • Accounting Journals and Ledgers. • Receivables and Payables. • Fixed Asset Tracking • Payroll

SOME PRODUCT FEATURES

TECHNOLOGY

• Supports multiple browsers • Truly CSS based design to enable customer wise Look and Feel. • The application is test proved with ample live customers on Cloud Server. • Multi Tier Architecture.

FUNCTIONAL

• The application supports multiple companies and multiple branches at multiple levels. • User access at document and branch level. • Application supports multiple currencies at transaction level. • Application supports (n...) Levels of UOM for items. • Serial number tracking of items. • Virtual and real set items support. • Multiple (n...) Levels of approval with or without value based approval. • Additional documents can be created in the beginning or between documents. • Pending document reminders. • Cancel option for pending qty. • Facility to break into a process cycle to avoid lengthy process. • Any type of reference files can be attached to transactions. • User defined caption and enable or disable fields in each transaction. • Even different language can be used as captions if it supports English Alphabets. • Asset Maintenance Cost Tracking. • Transact different item types in same transaction.

ITEM CLASSIFICATION. For better analysis on item movements system supports multiple levels of item categorization. Type1:- Item Group and Subgroup. In this items comes under a subgroup and subgroup comes under a Main Group. Type2 :- Items can have up to 15 open ended properties. Different item analysis can be extracted from the system related to these properties. Type 3:- In this, multiple layers of classifications can be created for each item category. The final layer is linked to the item. Item Definition:-Items can be created by linking the classifications, Items can have a Long name and Short name. Facility to discontinue items. Facility to link to category wise sales and purchase accounts.

ITEM BUNDLING

The system is having facility to create Bundled items where the final item is a combination of one or more sub items

PROCUREMENT

The Procurement process starts with the purchase request. Request is tracked location wise and user wise. Purchase request can be pushed to Purchase Enquiry or Purchase Order. Purchase enquiry shall be send to suppliers and against which purchase quotations can be entered. Purchase Quotations can be compared to select the suppliers with best prices and push to an existing or new purchase order. Goods are received against a purchase order. Purchase voucher is entered to account receipt with the necessary financial aspects. In case of any material return back to supplier Purchase return is used. However it is possible to start and end purchase with Purchase voucher alone. Purchase process can be shared with POS at any level.

PURCHASE

REQUEST

PURCHASE

ENQUIRY

PURCHASE

QUOTATION

QUOTATION

COMPARISON PURCHASE

ORDER

GOODS RECEIPT PURCHASE

VOUCHER

PURCHASE

RETURN

STORES AND INVENTORY

Stores get request from different branches or departments for items. If available in stock the items transferred or issued. If stock not available it goes through the purchase cycle. Once stock available the items are issued or transferred. It is possible to change the sequence with configuration tool based on operational requirement, or add new documents anywhere in the process without changes to the code. Stores process can be shared with POS at any level.

MATERIAL

INDENT

PURCHASE

REQUEST

MATERIAL TRANSFER MATERIAL ISSUE PURCHASE ORDER PURCHASE ORDER

PURCHASE CYCLE

GOODS RECEIPT

SALES CYCLE

Sales cycle starts with a sales enquiry. Sales enquiry can be followed by a sales quotation, sales order, Materials delivery and sales Invoice. In case of any customer return sales return can be used. It is possible to start the cycle from any document and continue with the rest. Financial Postings are passed from the sales invoice and sales return. It is possible to change the sequence with configuration tool based on operational requirement, or add new documents anywhere in the process without changes to the code. Sales processes are shared with POS.

SALES ENQUIRY

SALES QUOTATION

SALSE ORDER

DELIVERY NOTE SALES INVOICE

SALES RETURN

CONSIGNMENT IN

Consignment In Cycle stats with a consignment purchase order. The goods are received but not accounted as a part of inventory. Materials are transferred to different branch and are sold. Based on the sale purchase bills are raised. Unsold items are returned using consignment return transaction.

CONSIGNMENT OUT

GOODS RECEIPT (INVENTORY NOT

AFFECTED PURCHASE ORDER

PURCHASE ORDER PURCHASE ORDER SALES CYCLE

MATERIAL TRANSFERS

PURCHASE VOUCHER CONSIGNMENT

RETURN

CONSIGNMENT OUT (INVENTORY AFFECTED)

CONSIGNMENT CANCELLATION

DELIVERY NOTE

SALES INVOICE

SALED RETURN

Consignment out transaction is like sales order. Stock is treated as company stock till invoiced. Pending items are cancelled using consignment cancellation. ACCOUNTING JOURNALS AND LEDGERS

Financial journals from different parts of the application as well as vouchers are updated to the accounting modules of the application. Voucher types are dynamic and so can be created. Different rules can be set for these vouchers from configuration tool. Entries to Payables and receivables and payables will pass based on ledger type. Account finalization reports such as trial balance, Balance sheet and Profit and Loss statements can be extracted.

PAYABLES

LEDGERS

STATUTORY REPORTS

ACCOUNTING ACCOUNTI

NG PURCHASE

CYCLE

ACCOUNTING ACCOUNTI

NG FIXED ASSET

ACCOUNTING ACCOUNTI

NG SALES CYCLE

ACCOUNTING ACCOUNTI

NG ACCOUNTI

NG

RECEIVABLES

JOURNALS

ACCOUNTING ACCOUNTI

NG PAYROLL

FIXED ASSET TRACKING

Any asset request from a department or location can be entered as an issue request. If stocks are available these items are issued to the outlets with multiple levels of approval. If stock is not available it goes through the detailed purchase cycle and ends at the GM. GM inflates stock and the materials are issued based on request. Unlimited additional details like color, image, Possession can be captured against an asset. System calculates depreciation based on straight line and diminishing methods. Depreciation is charged to the profit centre based on the number of days the item lies at the centre.

ISSUE REQUEST FROM BRANCHES

PURCHASE ORDER PURCHASE

ORDER PURCHASE CYCLE

ASSET TRANSFER ASSET DISPOSAL

MATERIAL INDENT

GOODS RECEIPT NOTE

ASSET SERVICE REQUEST

ASSET SERVICE PROCESS

ASSET WRITE OFF

MONTHLY DEPRECIATION

PROCESS

Any maintenance to the asset can be requested through the system. These requests are tracked by the maintenance department till the maintenance closure. Asset service history report gives the full maintenance history of the report. MAINTENANCE CONTRACTS

All asset items follow a warranty and AMC cycle. Warranty records are booked at the time of GRN entry itself. AMC renewal reminders will be prompted by the system. Profit centre related contracts also can be created by the system. These contract renewals are tracked and prompted for renewal in the system. PAYROLL

ASSET RECEIPT THROUGH PURCHASE

CYCLE AND GRN

WARRANTY

LOCATION RELATED

AMC

ON EXPIRY

RENEWAL

EMPLOYEE PARAMETER

SETUP

EMPLOYEE ADVANCE

FINANCIAL LEDGERS

ACCURAL PAYMENTS

EMPLOYEE MASTER

PAY HEAD DEFINITION

PAY TYPE MASTER

EMPLOYEE LEAVE

ADDITIONS AND DEDUCTIONS

ACCURALS OVERTIME

MONTHLY PAYROLL PROCESS

In the payroll module unlimited number of employee parameters can be created. Each of these parameters are connected to the employee. Different pay heads can be defined and can be linked to payment type. For every difference in salary or accrual calculation separate pay type will be created with formula of calculation. During the month any variable payments, advances, accrual payments etc. will be entered in the system. System gives up to the date calculation for these. Monthly salary processing calculates the monthly salary with overtime and produces payroll summary and pay slip reports. The system produces payroll summary report in WPS format required by the UAE. ministry of Labor. SALES RATES AND DISCOUNT SETUP The system follows a one selling rate across multiple branches. We shall be customizing the application to accommodate outlet wise pricing as the point was raised during the demo. However there is facility to define multiple discount structures location wise.

PERIOD DISCOUNT

Discount can be setup for selected items or item groups for any coming period. This discount can be configured as on request or automatic.

MAXIMUM DISCOUNT Discount can be setup for selected items or item groups not for any coming period.

Maximum discount by default is on request. This gives priority to period discount. USER DISCOUNT

User discount is at the invoice level. This is defined at the user role level. This discount will not be applicable to items for which maximum discount is not set

CUSTOMER TYPE DISCOUNT

This discount is applicable based on customer type. This discount will not be applicable to items for which maximum discount is not set

Dream POS DreamPOS is a part of Core Lite suite of products. Although it has features to integrate with backend ERP System with multiple stores, it also can be used with full functionality in standalone mode. The application is a fully configurable system. The system does an online synchronization of data with the server in an interval set in the system. Features of DreamPOS · System allows to transact in multiple transaction types. · System allows multiple mode of settlement . · Credit Sales and balance settlement from POS. · Facility to enter Goods Receipt and adjustment. · Facility to enter financial vouchers. · System supports five levels of discount definitions. · Access control to menus and discounts at user groups. · Supports all industry standard barcode scanners/Pole display/Cash drawers/Receipt Printers. · Store Stock Status. USER RELATED

ROLE DEFINITION

Role is a user group. Different roles can be defined for users. User discount is defined in role definition.

ACCESS RIGHTS This is to give menu access to different roles. Role and module can be chosen to filter all menu options of the module.

USER CREATION

User creation is to create users and link them to a role. User will be getting the privileges defined for the role.

SETUP RELATED

MENU CREATION

Administrator has the Facility to create new menu and configure. Or modify the existing. These can be linked only to an existing form in the system.

TRANSACTION CONFIGURATION

Administrator has the Facility to create new Transaction types. Or modify the existing.

Any transaction which follows the pattern of sales can be configured in the system at any time. Some of the transactions types configured are listed below. SALES RELATED

Pos follows a daily closing concept for transactions. So all transaction of a day need to be completed before closing the day. For security reasons transaction editing option not provided in the application, reversal entries need to be entered to cancel a transaction. SALES INVOICE

Sales can be entered with item scanning or by search and select. Customer as well as salesman details will be captured in sales. Facility to change qty, Line item discount etc.is available. Facility to give round off discount and single or multiple settlements are possible. Credit customer settlement is also possible. Facility to add overheads value to the sales bill is provided.

The entries are updated online to the financial module.

SALES RETURN

Sales return with or without invoice reference can be setup. Sales return settlement to credit note is available.

The entries are updated online to the financial module.

SALES ORDER

Item bookings can be done through Sales order. These sales orders can be called from sales invoice for billing. The entries are updated online to the financial module also

PURCHASE RELATED.

GOODS RECEIPT NOTE

Purchase can be entered with item scanning or by search and select. Supplier details will be captured in GRN. Facility to change qty, Line item discount etc. is available. Facility to give round off discount and single or multiple settlements are possible. Credit supplier settlement is also possible. Facility to add overheads value to the purchase bill is provided. The entries are updated online to the financial module.

PURCHASE RETURN

Purchase return with or without invoice reference can be setup. Purchase return settlement to debit note is available. The entries are updated online to the financial module.

STORES RELATED

STOCK ADJUSTMENT IN/OUT

To tally system stock to the physical stock, there is facility in the system to enter stock adjustment in or out. Inventory will be affected based on the entries.

PHYSICAL STOCK COUNT

To do a full store stock tally physical stock can be entered and automatic stock adjustments can be created.

FINANCIAL ACCOUNTING

JOURNAL VOUCHERS Pos system allows to pass journal vouchers to be passed from pos. These transactions will be posted to the financial module in an unconfirmed state. Authorized user at the back office can approve these transactions.

REPORTS

PERIOD WISE TRANSACTION REPORTS

Pos provide period wise shift wise reports. Like settlement summary, transaction listing, item wise sales summary etc. Detailed reporting will be available in the Core Lite module.