erp mm users guide ver2 16052014

ERP MM End User Guide

Version: 2.0 dated 16.05.2014 of 72


_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

Version : 2.0

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

16.05.2014



BSNL ERP MM End Users Guide

Index

Contents Page No.

1. MM Module Structure …………………………………………………………………………………………………………………………………………..3

2. BSNL Procurement Process in SAP………………………………………………………………………………………………………………………….6

3. MM Documents Workflow/Release-Approval (SAP Work Place) Process………………………………………………………………...9

4. Purchase Requisition…………………………………………………………………………………………………………………………………………….13

5. Contract /APO……………………………………………………………………………………………………………………………………………………….16

6. Purchase Order ……………………………………………………………………………………………………………………………………………………..21

7. Service Entry Sheet ......................................................................................................................................... …27

8. Goods Receipt (MIGO)........................................................................................................................................ 32

9. Reservation and Goods Issue …………………………………………………………………………………………………………………………………36

10. Transfer of Material with in Plants ……………………………………………………………………………………………………………………..39

11. Intra and Inter Company Transfer of Materials …………………………………………………………………………………………………….42

12. Printouts of MM Documents ……………………………………………………………………………………………………………………………….43

13. MM Module Reports …………………………………………………………………………………………………………………………………………..47

14. Sub Contracting /Card Repairing Process and Gate Pass ……………………………………………………………………………………….51

15. Inventory Analysis and Inventory Scrapping ………………………………………………………………………………………………………..59

15. MM Roles and authorization…………………………………………………………………………………………………………………………………68



Chapter -1 MM Module Structure

ERP Material Management Organization Structure

BSNL ERP

Material

Management.

Organization

Structure



BSNL

(Client)

Telecom Circle

Company (26)

Telecom Project

Company

Circle (4)

Telecom Factory

Company (7)

Maintenance

Region

Company (4)

Training Centre

Company (6)

CTSD

(Plant)

SSA

(Plant)

GM Region

(Plant)

SLOC

(Stores/Deptt.)

SLOC

(Stores /Deptt.)

GM/DGM Region

(Plant)

SLOC

(Stores / Deptt.)

SLOC

(Stores / Deptt.)

SLOC

(Stores / Deptt.)



MM Terminology

Company Code:- Financial reporting (Balance Sheet/ Profit & Loss Accounts) are prepared at company code level. In BSNL all the telecom circl es, project circles,

maintenance regions etc. have been designated as a company code.

Plant:- A plant is an organizational logistics unit that structures the enterprise from the perspective of procurement, material plan ning, production and

plant maintenance. Each plant is assigned to a company code. One company code can have several plants. A plant can be assigned to only one

company code. In BSNL, inventory valuation is done at plant level.

Storage Location:- The storage location is an organizational unit where either inventory management on quantity basis or verification of services is carried out

within a plant. A storage location is assigned to a plant. A plant may cover several storage locations. A storage location can be assigned to only

one plant.

Purchase Organization:- A Purchasing Organization is an organization level that negotiates conditions of purchase with vendors for one or more plants. BSNL has both

centralized and decentralized purchasing organization.

Purchase Group:- A Purchase Group is the key for a buyer or group of buyers responsible for certain category of procurement activities. Purchase Groups will be

defined at a combination of departments (Telecom, Civil, Electrical, Marketing, Administration and Finance) and locations (Co rporate, Factories,

Circles, SSA, Projects, Telecom Regions and Training Centres)

Master Data Maintenance:- Material Master Material master is used in all material procurement processes. The creation of new material codes is handled by the Master Data Management

(MDM) Cell. When a Material Creation Request is received by the MDM Cell, it makes a duplicate check and, if valid, creates the material code in the System.

Service Master Service Masters are used to standardize externally procured services. At present Civil, Electrical service master are availab le in PRD/QAS system.



From PM Order

or Directly

From

PM/PS

Module

or

Directly

Directly

From PM Order

or Directly

Chapter-2 BSNL Procurement Process in SAP: Material and Service Purchase Process in BSNL:- In BSNL, we procure the materials and services from external vendors for our day to day activities. Different scenarios of procurement are

as follows:

Material

Capital /Maintenance Works

MIGO

PR

Vendor

selection

PO/ APO

MIRO MIRO

SES

PR

PO/ APO

Services With Note-

sheet approval

Special Works such as House-keeping,

Security, Legal Fees, Pest Control etc.

SES

PO/ APO

MIRO

MIRO SES

PR

PO/ APO

Without Note-

sheet approval

Vendor

selectio

n

Manual/

/RFQ/

E tendering



Payment through MM Process- For payment through MM Process bare minimum documents required in ERP are: Purchase Order, MIGO (Goods Receipt Note) or

Service Entry Sheet.

Vendor Payment once approved in note-sheet can be realized through ERP by Purchase Order and Service entry sheet/ Goods Receipt

through MIGO route in the following way:

a. Create a Purchase order by T-Code me21n. Data required for creating a PO is Vendor Code, GL Code and Cost Centre along with

Purchase Organization, Purchase Group, Company Code, Plant, Storage Location, Account Assignment, tax code and Item

Category. All these data can be searched and help of account personnel may be taken for clarification.

b. Purchase order once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next

higher authority through the workflow by writing the user ids of the reviewer and Final Approver.

c. After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services marked

in the P.O. In case the Purchase Order is for procurement of Material, then Goods Receipt is to be done with the help of T -code

MIGO.

d. Service Entry sheet once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next

higher authority through the workflow by writing the user ids of the reviewer and Final Approver. There is no workflow for MIGO

approval

e. The original vendor invoice is forwarded to Finance section for payment either with copies of PO and material document/SES

or mentioning ERP system generated PO no. and SES/Material document no. in sanction memo as per their requirement. AO

(Claims) in Finance section run the T-code MIRO, Invoice verification, and create liability. The created liability is forwarded to

competent authority through workflow for release of payment block and subsequent payment by Central Settlement Cell (CSS).



1. Purchase Process as per BSNL Procurement Manual

The MM or Planning Cell compiles all the requirement of material /services to be procured and get the sanction of competent authority

through Purchase Requisition process. The appropriate vendor, meeting technical specifications is decided by manual tendering/ E

tendering process. An Advanced Purchase Order (APO) is placed to the vendor /vendors for submission of Bank Guarantee and signing of

legal contract. Once a contract is in place, purchase orders (work order) can be issued by competent executives during the validity of

contract.

However if a contract is not available/required, direct Purchase order can also be placed to the vendor based on

finalization of manual/e-tendering process.



Chapter 3. MM Documents Workflow/Release-Approval (SAP Work Place) Process

MM Documents PR/APO/PO/SES are subject to release/Approval process in ERP. There are generally two releases R1 and R2. R2 R elease

is used for final approval of the document by the competent authority.

Once PR/APO/PO is created, it is stored in the inbox in SAP Business Workplace of the initiator and can be accessed by clicking the

PR/APO/PO entry in the inbox.

Go to the main screen, click on SBWP icon.

Click on this Icon



Go to the INBOX

On opening inbox the APO/ PO/ SES workflow pending at the user end is visible .

The below screen appears.

Click on this Inbox.



Steps for Releasing/ approving PO in a workflow:

1. Click the SAP Business Workplace .

2. Click the inbox

3. Click the entry containing the PO number to be released/ approved.

4. PO can be displayed by pressing Display Ta

5. Write the user id of the Reviewer in the Forward To tab.

6. Write the user id of the Final Approver in Final Release By Tab

7. Write any notes/ comments that are the part of the approval process in the Review window. Notes once written cannot be edited.

8. Press the initiate button to forward the document to reviewer. The document will now flow to the inbox of the reviewer and can

be accessed by clicking on it. Steps 4 to 8 are same for reviewer.

6. Write the id of the reviewer

in Forward To Tab

7. Write the id of the Final

approver in the Final Release Tab

8. Any notes that are the part of approval

process can be wri tten in the Review window

9. Press initiate button to forward

the document to reviewer

5. Contents of the

PO can be changed by clicking Change Tab

10. Write the user id of the ini tiator

to return back the document

4. Ini tiator can view the PO by clicking Display Tab



9. If the reviewer thinks that there is something wrong in PO, then he can return back the PO document to the initiator by writing the

user id of the initiator in the Return To Tab and pressing the Tab. Any comments/notes can be written in the Review Tab

(Step 8).

10. If everything is OK, then the reviewer will write the user id of the final approver in the Forward To Tab and along with its

comments in Review window will press the tab. The PO document will now flows to the inbox of the Final approver.

11. If the Final approver thinks that there is something wrong in PO, then he can return back the PO document to the initiator by

writing the user id of the initiator in the Return To Tab. Any comments/notes can be written in the Review Tab (Step 8).

12. If everything is OK, then the Final approver will write its comments in the Review window and press the Green Flag . On

pressing the green flag, the PO document is said to be approved/ final released thereby completing PO process.

11. Write the user id of

Final approver

13. Final approver will click the Green Flag to

Approve/ Final Release the document 12. Write the user id of the

initiator to return back the

document



Chapter 4. Purchase Requisition

A requisition defines the need for a material or service. It is the primary document in the purchasing cycle. Purchase Requisition for services will be used to procure external services. The requisition is assigned a PR number which is subject to release/appro val through a workflow process. Only after approval the requisition is available for further processing. Requisition is analogous to estimate in tendering process. Purchase Order can be created with respect to approved Purchase Requisition.

Write T-code me51n “Create Purchase Requisition” in title Bar and press enter. Below screen appears.

Steps for creating Purchase Requisitions: 1. Write PR Type. Select from dropdown. (a) need base requisition , (b) Service Requisition

2. Write Description of the Requisition in Header Note. The header note will be displayed in the print preview of PR.

3. Write Account Assignment as K (Cost center)

4. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material

2. Write Description of the

Requisition in Header Note.

1. Select document type-

Service Requisition



5. Write material Code in case material is to be procured

6. Write Description of item in “Short Text” and PO Quantity

7. Write material Group Code

8. Write Plant Code, 1002 in case of BSNL CO

9. Write

a. Purchase Organization – 2000

b. Purchase Group – 010, A10, I10, M10 in case of BSNL CO

10. Write Requisitioner name

11. Write Tracking No. and press enter

3. Write Account Assignment as K

4. Write item category

D In case of Service Blank in case of material

6. Write description of item

in “Short Text”

Maintain Quantity

and Unit

7. Write

Material Group

13. Write description of

item in “Short Text”

17. Write G/L Account

18. Write Cost

Center

14. Write

Quantity

16. Write Rate of the Service to be procured

8. Write

Plant Code

9(a) Write Purchase

Organization

9(b) Write

Purchase Group 11. Write Tracking No.

10. Write

Requisitioner name

5. Write

material code

12. Maintain services

15. Write

Unit



12. System will ask for maintaining Services in Item data Tab of the Create Purchase Requisition

13. Maintain services in “ Short Text”. Short Text should be within 40 characters.

14. Write Quantity to be procured

15. Write the unit

16. Write the Gross price and press enter.

17. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.

18. Once all the required fields are filled completely then select the Icon Check at the top of the screen.

19. If system does not display any error message then we can save the document by clicking on the Save button . and a

Requisition number is generated at the bottom of the screen.

20. Saved requisition can be viewed by T-Code me53n

21. Saved PRs can be changed by T-Code me52n

22. Purchase Requisition once created is complete only when it is Released by the Final Release authority and for approving/ releasing

the Purchase Requisition, there is a well defined workflow.



Chapter 5. Contract /APO A contract establishes a long-term agreement with a vendor to supply a material or service. Contracts may either be value contracts or quantity contracts. Value contracts have a ceiling that is a monetary amount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that the vendor will provide to us.

Steps for creating contact in SAP

1. Use T Code ME31K

2. In the “Create Contract: Initial Screen”, Select the Reference to the PReq 3. Enter Proper PR no. and press enter. A new screen appears 4. In new screen write the Vendor Code.

2. Click on Reference to PReq

3. Enter the Proper PReq

number



5. Write the Agreement Type. (It is automatically picked from the Purchase Requisition) 6. Write Purchase Organisation 7. Write Purchase Group and press enter

8. Write the Validity end period

9. Write the Target Value 10. Write BSNL File no. /legacy no. and press enter. A new screen “Create Contract: Overview: Reference Document Items” appears 11. Select the Line Item 12. Enter the Storage Location 13. Click on Adopt. A new screen “Create Contract Item 00010” appears 14. Write Tax code. A new screen “Create Contract : Item Overview” appears.

8. Enter the

validity end date

9. Enter

target value

10. Enter BSNL APO No.

4. Write the Vendor Code

5. Write the Agreement Type

6. Write Purchase Organisation

7. Write Purchase Group



12. Enter the storage

location 13. Click on Adopt

Details

11. Select the line item



14. Enter tax Code

15. Click on services button



15. Click on services button. A new screen “Service Specifications : Contract Specs for Item Maintain” appears 16. Items maintained in the PR will be populated. 17. Press <Save>icon , contract will be created and contract number will be displayed.

18. APO can be viewed by T code ME33K. 19. If any change is required it can be changed by T-Code ME32K

16. Items maintained in the PR will be populated



Chapter 6: Purchase order 1. Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears.

2. Select the Order Type.

3. Click on the Document Overview On button .

4. Click on the Selection Variant and select “Purchase Requisition” . The above screen appears.

5. Write Purchase Organization.

6. Write Purchasing Document number. (In this case PR number)

2. Select the Order Type

3. Cl ick on Document Overview

4. Cl ick on Selection Variant and

select Purchase Requisitions

5. Write Purchase

Organization

6. Write the PR number in

Purchasing Document Tab

7. Press Execute Tab



7. Press execute Tab.

8. PRs will be displayed in "Document Overview window"

9. Select the PR and press the adopt button or drag and drop the required PR to the basket

10. All the relevant details maintained in the PR will automatically populate to Purchase Order.

11. If any detail is not maintained in the PR, then it is to be entered manually in the PO.

12. Once all the required fields are filled completely then select the Icon Check at the top of the screen.

8. PR will be displayed

9. Select PR press adopt button

or drag & drop PR in Basket

12. Press Check i con



13. If system does not display any error message then we can save the document by clicking on the Save button . and a Purchase Order

number is generated at the bottom of the screen.

Creation of Purchase Order directly without any reference to PR or RFQ

1. Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears.

1. Select Order type from dropdown

Need Based Order Service Order

2. Write Vendor Code 3. Write Purchase Organization as 2000 Purchase Group as A10, I10, M10, 010

Company Code as 1010 in case of C. Office

4. Write Account Assignment as K

5. Write item category D In case of Service

Blank in case of material

7. Write description of item in

“Short Text” and PO Quantity

8. Write Material group Code

9. Write Plant Code 1002 in case of Corporate office

10. Write Storage Location Code

6. Write material code (only

in case of procurement of material)



Steps for creating Purchase Order:

1. Write Order Type. Select from dropdown. (a) need base d order , (b) Service order

2. Write vendor code and press enter. In case vendor is not created in the system, then it is to be created in order to proceed further.

3. In Org. Data Tab, write the

(a) Purchase Organization – 2000

(b) Purchase Group – 030/040/C30/C40/E30 etc.

(c) Company Code – 1024 in case of MH

4. Write Account Assignment as K (Cost center) for Service Oder otherwise in case of material PO leave it blank.

5. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material

6. Write material code (only in case of procurement of material)

7. Write Description of item in “Short Text” and PO Quantity

8. Write material Group Code

9. Write Plant Code, 1002 in case of BSNL CO

10. Write Storage Location press enter.

System will ask for maintaining Services in Item data Tab

11. Maintain services in “ Short Text”.

12. Write Quantity to be procured

13. Write the unit

14. Write the Gross price and press enter.

15. System will ask for Tax Code in Invoice data Tab. Write the appropriate tax code and press enter.

16. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.

Note:- In case of procurement of material, system will not ask for maintaining services (Sr. No. 11 to 14) in Item data tab.



11. Maintain services in

short text 12. Write Quantity

14. Write Gross Price

13. Write Unit



Once all the required fields are filled completely then select the Icon Check at the top of the screen.

If system does not display any error message then we can save the document by clicking on the Save button . and a Purchase Order

number is generated at the bottom of the screen.

Saved POs can be changed and viewed by entering T-Code me22n and me23n respectively and clicking "other purchase order

icon” . The below screen appears. Write the saved PO number and press other document to change or view the PO.

15. Write Tax Code

16. Wri te the

(a) GL Account (b) Cost Center



PO once created is complete only when it is Released by the Final Release authority and for releasing/ approving the PO, there is a well

defined workflow.

Chapter 7. Service Entry Sheet

After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services performed by

the vendor as per the P.O. The service entry sheet is a list of all planned services that have actually been performed. It is the abstract of

the measurement book. The actual payment to vendor will be made in accordance with the duly approved Service Entry Sheet.

Create Service Entry Sheet - T code ml81n Press Enter

1. Click on Other Purchase Order



1. Click on the Other Purchase Order button and enter the PO number in the following window and press Enter.

2. Click on the Create Entry Sheet icon and type short text in the short text field

3. Write the Storage Location in the Stor. Location Tab

2. Write the Description of the

SES in the short text field

2. Click on Create

Service Entry sheet



3. Write the Storage Location

4. Press the Service Sel. tab



4. Click on the “Service Selection” Tab at the bottom of the screen and type the Service Purchase Order number in the Service Selection window and press enter.

5. Select the line of services to be performed.

6. Click on “Adopt Service” Tab.

7. Services will be fetched on main screen

4. Write Service

Purchase Order number

5. Select the Line of Services

6. Cl ick on Adopt Services



8. Save the Document by clicking on the Save button .and a document will be stored in the inbox of the SES creator (initiator), which will further go for workflow approval.

9. Workflow approval for SES is same as mentioned for PO workflow approval. 10. Approved Service Entry sheet along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run

the T-code MIRO, Invoice verification, and verify the vendor invoice against the Service Entry Sheet. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.

7. Services will be fetched

to main s creen



Chapter 8. Goods Receipt (MIGO)

MIGO is used to receive the Goods in Storage Location/ Inventory against the Purchase Order.

Write T-code migo “Goods Receipt” in title Bar and press enter. Below screen appears.

Steps involved in MIGO 1. Select Goods Receipt against Purchase Order. 2. Write the movement type 101

3. Write the Purchase Order No. and execute it by pressing tab



1. Select Goods Receipt

against Purchase Order

2. Write the

Movement Type 101

3. Write the PO number



4. Write the Quantity in Delivery note 5. Check item Ok. 6. Press Check at the top of the screen. The system shows a message "Document is OK" 7. Press Post. System shows the message "Material Document 5000021480 is posted" and the quantity mentioned in the delivery note will be credited to the inventory.

4. Write the Quantity

in Delivery note

7. Press Post to post

the document.

6. Press check to check the document for error



8. Material Document along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run the T-code MIRO, Invoice verification, and verify the vendor invoice against the Material Document. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.

5. Check item OK



Chapter 9 . Reservation and Goods Issue

Reservation (MB21) Reservation is used as a request for transfer of material from main store to a storage location/cost centre.

1. Create reservation using T Code MB21. Movement type 913 is to be used for request for transfer of material from main store while

movement type 201 is to be used for consumption.



2. Fill the material codes, Quantity and donor SLOC. Save the document, reservation no is created.



Goods Issue (MIGO)– Good issue is made against reservation. The material will be issued by in charge of store with T code MIGO and selecting Good Issue against

reservation. Reservation no. is entered. The material document is checked and posted.



Chapter 10. Transfer of Material with in plants

1. Receiving SLOC will Create reservation MB21 with movement type 913

2. Donors SLOC will open MIGO screen select Transfer posting against reservation, enter reservation no. and movement type 913. Check

and post the material document.



3. At the receiving storage location, Open MIGO Screen selects Place in storage and enter material document no. Check and post the

document.



Change of stocks - Transfer Postings

I. Unrestricted Stock to Project stock MIGO (Transfer posting & R10 Other) Mom. Type-412Q

II . Project stock to unrestricted stock

MIGO (Transfer posting & R10 Other) Mom. Type-411Q

III. Single step transfer posting ( where locations are nearby) MIGO (Transfer posting &R10 other) Mom. Type-311



Chapter11. Intra and Inter Company transfer of Materials

i) Transfer of material within Company ( From CTSD to SSA or SSA to SSA ) 1. Create and release PR (ZSTR / ZSDR) by receiving Plant (ME51N )

2. Create and release STO (Stock transfer Order) (ME21N) by receiving Plant.

3. The donor(issuing) plant will Create Out Bound Delivery in reference to PO (VL10B)

4. Donor ( issuing plant) Pick up quantity /enter Sloc and Post Goods Issue (VL02N)

5. Create Excise invoice (J1IJ) - Select RG23D from header delivery- fill OBD no

6. Receive Goods in SSA (MIGO) against Out Bound Delivery

ii) Stock Transfer-Circle A to Circle B (Inter Company) (Across Company codes)

1. Create and release PR (ZSTR / ZSDR) (ME51N & ME54N) by circle B ( Receiving circle)

2. Create and release STO(Stock transfer Order) ME21N by circle B ( Receiving circle) 3. In issuing Circle Create Out bound delivery With reference to PO (VL10B) 4. Picking quantity and Post Goods Issue (VL02N) by In issuing Circle 5. Select Billing document (VF01)- Fill OBD no and billing type (ZIV) i.e for inter co. billing).

6. Excise in voice (J1IJ)- Select RG23D

7. Receive Goods (MIGO) at receiving Circle B against Out Bound Delivery



Chapter12. Printout of MM Documents

Print Purchase Order

1. Write T-Code me9f in the Title bar. 2. Write the PO number in Document Number field. 3. Write EF in Application Field in Message Data. EF defaults

for Purchase Order.

4. Press the execute button. 5. Select the check box

6. Click on <Display Message> and/ or

<Output Message> and/ or for taking printout of the PO.

2. Write the PO

number

3. Write EF

4. Press Execute

5. Select the check box 6. Cl ick on Display Message/

Output Message or Trial Printout



2. Print Service Entry Sheet

1. Write T-Code ML83 in the Title Bar

2. Write the SES number in Document Number field. 3. Write ES in Message Application Field in Message

Parameter. ES defaults for SES.

4. Press the execute button. 5. Select the check box

6. Click on for taking printout of the SES.

2. Write the SES number

number

3. Write ES

4. Press Execute

5. Select the check box 6. Cl ick on Trial

Printout



3. Print out of Material (MIGO) documents

Use T code MB90 to get printout of material document

Enter material document

number



Select the printer



Chapter 13 . MM Module Reports

Reservation List (MB25)



Stock Overview (MMBE)



Inventory Value / Ware House Stock Report (MB52)



Purchase Requisition List ME5A

APO Reports ME3C

Purchase Order Reports

a. Purchasing orders by the Material Group ME2C b. purchasing documents by material ME2M

Purchasing orders by Vendors (ME2L)



Chapter 14: Subcontracting /Card repairing process, RGP and NRGP. First Damaged card is to be brought into stock through migo against maintenance order. (Damaged card material no. Is suffixed with D).

1. Create need based PO with ME21N fill in all the details enter the material number suffixed with R and type of service required free or paid. and K & L are to be maintained in A and I columns of PO



2. in material tab click on component and enter the damaged material number suffixed with D



3. Enter the material no. suffixed with D.

4. Enter the G/L account and cost centre and then save PO



5. Now with MB1B issue the material to the vendor for the repairing purpose



6. Now with ZMMP_RGP01 issue the gate pass for sending material out of the company with 941 movement type.(Returnable Gate Pass) and RGP no. will be generated.



7. Now by MIGO receive the material from the repair vendor (subcontractor) .



8. With code MBLB we can view the stocks available with Subcontractor (repair vendor).

9. Non returnable gate pass is created with code ZMMF_NRGP



Chapter 15: Inventory Analysis and Scrapping

1. Code MC.6 is used for inventory analysis in a plant

2. With code ZMMP_SMO01 declare the materials as Slow moving, non-moving & obsolete and new entry can be made.



3. Check Stocks & details on materials declared as slow-moving, non-moving & obsolete with report zmmr_sro



4. Create internal order with code KO01.



5. Create scrap lot reservation with code MB21with movement type 261



6. With ZMM_ACE9 get the required documents to get the approval of the competent authority as followed in legacy process for declaring scrap.



7. Goods Issued to reservation against internal order by MIGO



8. With code MM03 identify the material scrap code, if not available send request to MM MDM team for creation of new scrap material.



9. Now again create reservation with material scrap code and movement 521.

10. Scrapped material is received in store by MIGO transaction and further sold by S&D sale process.



Chapter 16. MM Roles and authorization

Description of Role in Legacy ROLE NAME IN SAP T-CODE IN SAP DESCRIPTION OF ROLE IN SAP

The person who compile and prepare Store requirement for SSA/Area, who Initiate the Requirement/Indents of SSA/Circle for procurement like for MM, Admn., IT, Mktg., Civil, Electrical i.e. different purchase groups

PR CREATION

ME51N

ZMM_CR_PUR_REQ_PLANT CODE

ZMM_PURCHASEGROUP_PR GROUP CODE

PR INITIAL RELEASE

ZMM_RELEASE_PR_RELEASE CODE_R1

Person who Approves the Requirement/Indents for Procurement for SSA/Circle i.e. for different purchase groups.

PR APPROVAL

Through Workflow

ZMM_CR_PUR_REQ_PLANT CODE ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_RELEASE_PR_RELEASE CODE_R2

Person who prepares/initiates Purchase Order

PO CREATE

ME21N

ZMM_PO_CREATE_2000_PLANT CODE

ZMM_PURCHASEGROUP_PR GROUP CODE

PO INITIAL RELEASE

ZMM_PO_RELEASE_RELEASE CODE_R1



Person who Approves the Purchase Order PO APPROVAL Through Workflow ZMM_PO_CREATE_2000_PLANT CODE

ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_PO_RELEASE_RELEASE CODE_R2

Person who collects Rate Quotation & initiate the same for approval in SDCA/ SSA/ Circle/ Civil/ Electrical etc.

RFQ CREATE

ME41

ZMM_MAINTAIN_RFQ_2000_COMPANY CODE

RFQ INITIAL RELEASE

ZMM_RFQ_RELEASE_RELEASE CODE_R1

Person who Approves Rate Quotation RFQ APPROVAL

Through Workflow ZMM_MAINTAIN_RFQ_2000_COMPANY CODE ZMM_RFQ_RELEASE_RELEASE CODE_R2

Person who issue Indents for Store

CREATE RESERVATION

MB21

ZMM_RESERVATION_CREATE_PLANT CODE

ZMM_STORAGELOCATION_SLOC CODE

Person who prepares and check Measurements (MB) against a service for his section & initiate for approval

SERVICE ENTRY SHEET (SES) CREATION

ML81N

ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE

SES INITIAL RELEASE

ZMM_SERVICE_REL_RELEASE CODE_R1

Person who Approves Measurements( MB) SES FINAL RELEASE Through Workflow

ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE ZMM_SERVICE_REL_RELEASE CODE_R2

Person who prepares Advance Purchase Order for SSA/Circle & initiate the Advance

CREATE APO

ZMM_MAINTAIN_CR_2000_COMPANY CODE



Purchase Order. APO INITIAL RELEASE

ME31K

ZMM_OA_RELEASE_RELEASE CODE_R1

Person who Approves the Advance Purchase Order for SSA/Circle.

APO FINAL RELEASE Through Workflow ZMM_MAINTAIN_CR_2000_COMPANY CODE ZMM_OA_RELEASE_RELEASE CODE_R2

Person who Verify the PBG against Advance Purchase Order.

P1 RELEASE Through Workflow

ZMM_MAINTAIN_CR_2000_COMPANY CODE

ZMM_OA_RELEASE_RELEASE CODE_P1 (TO BE GIVEN TO FINANCE PERSON)

Person who responsible for Receipt and issue of store.( One Plant to another Plant)

GOODS RECEIPT MIGO ZMM_GOODS_RECEIPT_PLANT CODE


GOODS ISSUE MIGO ZMM_GOODS_ISSUE_PLANT CODE


Person who responsible for Receipt and issue of store( One store location to another under the same Plant)

TRANSFER POSTING MIGO

ZMM_TRANSFER_POSTING_PLANT CODE


PHYSICAL VERIFICATION OF INVENTORY

Person who Initiates Physical Verification of Store.

CREATE DOCUMENT MI01 ZMM_CREATE_PID_PLANT CODE


Person who counts items for Physical Verification of Store.

COUNT DOCUMENT MI04 ZMM_PID_COUNT_PLANT CODE


Person who Post the Difference in inventory after Physical Verification of Store.

POST DIFFERENCE DOCUMENT

MI07 ZMM_PID_POST_PLANT CODE

(TO BE GIVEN TO FINANCE PERSON)



Person authorized to open the MM Period ( two months current and one past month) to allow Goods movement and approve works (MB) Services.

OPENING/ CLOSING MM POSTING PERIOD

MMPV ZMM_PERIOD_CLOSE (TO BE GIVEN TO IFA or MM Person)

DISPLAY ROLES (CAN BE GIVEN TO ALL USERS)

Person who can view the inventory status INVENTORY DISPLAY

MMBE, MB52, MB53

ZMM_INV_DISPLAYS

Person who can view the Purchasing document status.

PURCHASING DOC. DISPLAY

ME5A, ME2M,ME2L,ME3C

ZMM_PUR_LISTDISP

Person who can view the Service Documents Created.

SERVICE DOC. DISPLAY

ML83 ZMM_SERVICES_LIST

To take print of documents PRINT ME9F, ML83, MB90

ZMM_PRINT



Your Suggestions/ feedback are most welcome to improve and make the user guide more useful for utilization of BSNL

officers.

Please send suggestions/feedback to : [email protected] , [email protected]

mailto:[email protected]

mailto:[email protected]