erp for university

8/7/2019 ERP for University

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For Educational Institutes and University



Content

y ERP-A CONCEPTy The Necessity of ERPy Characteristics of ERPy Introduction education systemy

Introduction SAP Business Oney Business One : An Integrated Applicationy Birth of Business one Solutiony Architecturey Functionality

y Costy Benefits



What is ERP?

ERP-A CONCEPT

An ERP System is a fully integrated business management

system covering among others , Logistics , Production ,Finance and Human Resources.

It is one of the most advanced business managementapplications in the market today having been developed to

support all of these processes of manufacturing anddistribution companies in a wide variety of industries.



The Necessity of ERPy Aggressive cost control initiativesy Need to analyze costs and revenues on a product or

customer basisy

Flexibility to respond to changing business requirementsy More informed management decision makingy Changes in ways of doing business



Characteristics of ERP:y ERP facilitates company wide Integrated Information

system .

y ERP bridges the information gap across organization.

y ERP provides complete integration of the system not only

across the departments but also across the companiesunder the same management.

y ERP is the solution for better project management.

y ERP allows automatic introduction of latest technology like

electronic fund transfer (EFT) , electronic data interchange(EDI) .

y Productivity enhancement ,customer service, cashmanagement, inventory management, quality control andprompt delivery



Higher education system in Indiay In terms of enrolment, India is the third largest higher

education system in the world

y India has largest higher education system in the worldin terms of number of institutions. (348 universitiesand 17725 colleges)



Introduction

The SAP® Business One application is an

affordable, integrated business management

solution designed specifically for small and

midsize segment.



Birth of Business One Solution

SAP has to come up with something new refreshing. SAPneeds to reinvent its business and address its two mostcritical issues:

y free customers from their current cost and complexity and

y deliver a new architecture to carry them into the future

Purchase top

Management

Financial

System

Named

system as

Business One

Acquired Ilytix

Systems &

added

XL Reporting

Acquired Praxis

Software and

integrate

Web based CRM

2002 2002

2004 2006



ArchitectureSap Business One reside on a single server thatintegrates seamlessly with Microsoft WindowsNetwork.

Salient Features :-y Support Following Database :-

y Microsoft SQL Servery IBM DB2 Universal Database Expression

y Can utilize standard database procedurey SAP Business One SDK comes up with API to enhance

functionality



Database

Server

XML Adapter

API (COM)

Clients

Email

Backup

Services

Interface

Architecture Diagram

y User Interface APIHelps you in creating new window, redesign existingwindow, adding menu or dialog boxes.

y Data Interface APIhelps you in

building realtime linksbetween SAP andexternal systems.

y Java Connector

Gives developerall power andflexibility of datainterface.



SAP Business One Vs SAP R/3

SAP Business One

� Based on Client Server Architecture

� 2 tier Architecture

� Based on Concept of Fat Client where

all processing and business logic reside

on client system

� One Database Server ± One or more

presentation servers

SAP R/3

� Based on Client Server Architecture

� 3 tier Architecture

� Based on Concept of presentation layer,

application layer and business layer

� One Database Server ± One or more

Application servers - One or more

Presentation servers

Fat Client

Concept



Factoresy Factores which consider when Buy the Software

Solution

yCost

y Implementation Period

y Future

y Integrate



Costy 1) Acquisition Cost

y 2) Maintenance Costs

y 3) Cost of Implementationy 4) Cost of Customization

y 5) Cost of Custom Software Maintenance

y 4) Cost of System Integration



Benefitsy Staff efficiency

y Replacement of other automation tools.

y Elimination of outsourcing contracts

y Students Submit assignments / homework and projectsonline

y They can implement and go-live fast with measurementin days and weeks rather then months and years.

y They can easily and cost effectively integrate into other

systems they are required to supporty Publish homework / projects / articles of interest for

students.

y Customized report cards with marks / grades / marks &

grades / remarks, class rank, attendance, etc

erp for university

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