epr-public communications l-06
DESCRIPTION
EPR-Public Communications L-06. Public Information/Communications Organization. Objective. To understand the Incident Command System ( ICS ) used to respond to a nuclear or radiological emergency; - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/1.jpg)
IAEAInternational Atomic Energy Agency
EPR-Public CommunicationsL-06
Public Information/Communications Organization
![Page 2: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/2.jpg)
IAEA
Objective
• To understand the Incident Command System (ICS) used to respond to a nuclear or radiological emergency;
• To understand how the Public Information Officer role is organized and its place in the overall response system.
![Page 3: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/3.jpg)
IAEA
Outline
• Incident Command System• Public Information Centre• Public information activities• Organization and planning
![Page 4: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/4.jpg)
IAEA
Incident command system
• Most widely used structure for emergency response;
• Consolidates emergency planning and decision making;
• Consistent terminology;• Integrated communications;• Scalable according to the size of the
emergency;• Recommended by the IAEA.
![Page 5: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/5.jpg)
IAEA
Incident command system
Basic Structure of an ICS organization
Incident Commander
Public Information Officer/Grou
p
Safety Officer
Planning Section
Operations Section
Finance/Administratio
n Section
Logistics Section
![Page 6: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/6.jpg)
IAEA
Organization and planning
Sample PIO structure
Lead Public Information
Officer
Liaison Officers to
Planning and Operations
Media Relations
and Monitoring
Internal Communi-
cations
Strategic Planning
and Writing
New Media
Spokesperson
Public Relations
![Page 7: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/7.jpg)
IAEA
Incident command system
• Public Information Officer (PIO)/Group may involve an individual or group:• Reports directly to the Incident Commander;• Responsible for keeping media and public
informed during an emergency;• Coordinates information with all other official
sources;• Ensures information provided is consistent,
accurate and timely.
![Page 8: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/8.jpg)
IAEA
Incident command system
• Two types of emergency facilities or locations: pre-established and those established at the time of the emergency;
• For PIO, this may involve working from multiple locations:• Emergency centre• Existing offices• Public Information Centre (PIC).
![Page 9: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/9.jpg)
IAEA
Public information centre
• A public information centre (PIC) may be used as the centralized hub for all communications with the public and media;
• Those states with nuclear power plants may already have PICs established;
• Establishing a PIC during an emergency response will help facilitate interactions with the public and media.
![Page 10: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/10.jpg)
IAEA
Organization and Planning
• The PIO structure should also include liaison officers– PIO staff who are assigned to sit in on meetings and discussions in the Planning and Operations Sections;
• The PIO will also need access to technical experts, so at least one expert will need to be assigned as an advisor to the PIO;
• The designated spokesperson or spokespersons will also report and work within the PIO structure.
![Page 11: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/11.jpg)
IAEA
Discussion
• Develop an appropriate structure for the PIO according to activities to be undertaken and the geographical location;
• How would you organize your PIO using emergency response structure that is currently used?
![Page 12: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/12.jpg)
IAEA
Discussion
Key PIO activities• Strategic Planning• Media Relations• Media Monitoring• New Media• Liaison and Coordination• Public Relations• Internal Communications
![Page 13: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/13.jpg)
IAEA
Organization and planning
• Plans and procedures will need to be developed to guide the public information activities during an emergency response;
• Existing plans could be used as appropriate but may need to be revised;
• Changes will be needed to reflect whoever is responsible for approving the release of all public information products in an emergency.
![Page 14: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/14.jpg)
IAEA
Organization and planning
• Plans should also be in place to coordinate public communications activities with regional and or local authorities;
• Procedures will also be required for practical arrangements specific to the PIO:
• Staff roster• Activation procedures• Dissemination of information• Media monitoring• Translation• Templates for holding statements and news releases• Toll free public line.
![Page 15: EPR-Public Communications L-06](https://reader036.vdocuments.us/reader036/viewer/2022062302/56816714550346895ddb7f5e/html5/thumbnails/15.jpg)
IAEA
Summary
• In a complex emergency, the PIO will require a team of experienced public information staff organized into an appropriate structure;
• Plans, procedures and practical arrangements will need to be established in advance in order for the PIO to undertake key activities to inform the public and media;
• These plans, procedures and arrangements should be exercised on a regular basis.