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Ephorus
This document explains the working procedures of Ephorus, the plagiarism detector used at
Högskolan Dalarna.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
2
Contents What is plagiarism detection? ............................................................................................................. 3
What benefits does a plagiarism detecting system have? .................................................................. 3
What file formats does Ephorus support? .......................................................................................... 4
How do I start using Ephorus? ............................................................................................................. 4
How do I use Ephorus within Fronter? ................................................................................................ 7
How do I create an Ephorus folder within Microsoft Outlook? .......................................................... 9
How do I interpret Ephorus result emails? ....................................................................................... 15
NGL Centre ........................................................................................................................................ 18
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
3
What is plagiarism detection?
Plagiarism is the presentation of someone else's work as their own. Plagiarism is
considered poor academic practice and can lead to suspension for the students.
To avoid plagiarism, it is important that students learn how to cite their sources properly.
For further reading, please go to http://www.du.se/en/Biblioteket/Teach-yourself/Citation--
Sources/.
For our students, Refero is a web based tutorial which guides them in this matter and how to
avoid plagiarism: http://www1.du.se/refero/Refero_eng/1intro.php
What benefits does a plagiarism detecting system have?
Today, plagiarism comes in many forms; citing work without using proper
quotation or the practice of copying full text essays and papers. The reasons behind this are
many but it is always frowned upon and should be brought to attention. According to the
Higher Education Ordinance, disciplinary measures may be taken against students who:
use prohibited aids or other methods to attempt to deceive during
examinations or other forms of assessment of study performance, (...).
It is fairly easy to copy texts from books or from digital sources and a plagiarism detection
system could help in this matter. However, no anti-plagiarism tools are one hundered
percent accurate. They should always be accompanied by manual follow-ups, for instance
using Google searches. Texts can also be translated in many rounds until it is unrecognizable
to the plagiarism detection system. It should also be noted that when an anti-plagiarism
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
4
control session returns zero hits, something could be wrong because most academic papers
do quote other sources. Likewise, a 30 percent hit result could mean that the citing has been
carried out properly.
In other words, a plagiarism detection system like Ephorus should never fully replace manual
authentication because it's lacking the skill to "read between the lines".
What file formats does Ephorus support?
TXT DOCX DOC RTF ODT Documents made in Fronter (the editor) PDF SXW (No support for Power Point (PPT) files)
How do I start using Ephorus?
Get in touch with the NGL Centre and they will create an account. You will
receive an email from Ephorus with the following:
You will have to activate your Ephorus account by clicking "Activate your Ephorus account".
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
5
You will then get to a page where you will have to fill out your personal information and
agreement form. Click "Skicka” (send).
You will get a message saying that your account has been activated and that you can start
using Ephorus. By clicking the link “here”, you’ll be able to log in by entering your email
address and password.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
7
Since you’ve just created an account, your inbox will be empty.
How do I use Ephorus within Fronter?
Start off by creating a new hand-in folder, or edit the preferences on an existing
folder. On the bottom of the page, you will see the Ephorus settings. Enter your
email address in the “Notification email address” field and click “Save”.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
8
When students have uploaded their hand-ins, open the folder as per usual and check which
students (i.e. their work) you want to send to Ephorus.
A successful transfer to the Ephorus plagiarism detection system will show up like this:
Within a day, you will receive the results by email. The results are presented in individual
PDF files that are attached to the email. Opening one of these results will reveal a
comparison between the hand-in and the different digital findings, if there are any.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
9
Since you will get a lot of results from Ephorus, a functional way is to let all
emails automatically sort themselves into specific folders in Microsoft Outlook.
Please use the instructions below on how to do this.
How do I create an Ephorus folder within Microsoft Outlook?
Start the procedure by creating a new folder in Outlook. Right click on your
inbox and choose “New folder”.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
10
Name the folder and click ”OK”.
In the ”Tools” menu, please click the ”Rules and Alerts” item.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
11
Click ”New Rule…”
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
12
In step 1: Choose ”Move messages from someone to a folder”.
In step 2: click ”people or distribution list”.
In the field to the right of ”From”, please enter [email protected]. Click “Ok”
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
13
Again, in the Rules Wizard and in step 2, click the word “specified” and choose your newly
created Ephorus folder.
Click ”OK”.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
14
Click ”Finish” in the Rules Wizard window.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
15
Back in the Rules and Alerts window, choose ”Apply” and then “OK”
All done! Now all Ephorus results will end up in a separate folder.
How do I interpret Ephorus result emails?
In the email with the comparison results, you will be able to read out the
percentage of how the document that you’ve sent for control compares to other
findings on the internet. In the example below, the result is 3%. To get more
information on which these sources are, either click the attached PDF result documents, or
go to the “extended report” link on the Ephorus website.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
16
Please note that the result is not an interpretation, it is just a report. The result
percentage gives no indication of whether the findings are proper quotations or
plagiarism. Follow Högskolan Dalarnas routines if you are suspecting plagiarism.
This is what an attached result PDF document looks like (example taken from an essay in Swedish):
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
17
When logging onto Ephorus, you will be able to see all of your uploaded documents. All
uploaded documents will, by default, register into the Ephorus databases. If you want to
upload a revised version of an already uploaded document (for instance, if a student has
made considerable changes to his or her essay) you would get a very high hit percentage on
this document. To avoid this, you have to manually “close” (by clicking) the eye to the right
of your documents inside Ephorus. In the example below, I’ve already uploaded a document
called “Curriculum analysis.docx” and now, I have a revised version of the same document
that I want to check for plagiarism. The eye is “closed” so it won’t interfere with the
“Curriculum analysis.docx” that I am about to upload.
Please note that the process could take up to 24 hours, until you get results from Ephorus.
NGL Centre
Högskolan Dalarna
Phone: +46 (0)23 – 77 87 87
E-mail: [email protected]
18
NGL Centre
This manual is created by NGL Centre. If you find contents that´s inaccurate, please let us
know by e-mail [email protected].
For more manuals, please visit:
Manuals for teachers: http://du.se/teachermanuals
Do you want to know more about NGL Centre? Please visit: www.du.se/ngl