ePermits Working Group Meeting Wednesday, September 11, 2013

Agenda Welcome Mission and Goals of the Working Group Discuss New Business Presentations Subcommittee Status Reports and Goals Working Group Action Items Next Meeting – Thursday, October 3, 2013, 2:30pm at

Government Center West (GCW)

Welcome and Opening Remarks Armando Linares, Deputy DirectorEnvironmental Protection and Growth Management Department

Mission and Goals of the Working Group:What is the mission? Electronically process all permits in Broward County from initial application submission to final permit issuance using a unified web interface.

Goals • ePermits solution to a fragmented permitting system• Holistic, collaborative approach (policies, procedures, statues, and codes)• Improve processes resolving industry issues while making processes

electronic• Includes signed and sealed plans• Single, universal permit application• Need for cultural change to accompany technical change• Improved regulatory oversight through enhanced coordination

Discuss New Business

1. Design Professional Representationa) Propose representation on the

Construction Industry Subcommittee2. New Marketing subcommittee

a) Websiteb) Outreach

3. Consensus on building permits as the first goal for ePermits

4. Selecting alternate subcommittee chairs

Presentations:

1.eInspections – Gabbie Drice2.eDevelopment – Thuy Turner

Subcommittee Status Reports and Goals

1. Cities Subcommittee – Chair, Sergio Ascunce2. Industry Subcommittee – Chair, John Siegle3. IT Subcommittee – Chair, Kuntal Choksi for Carlos Alvarado4. GIS Subcommittee – Chair, Tom Dobbs for Vicki Morrow

ePermits Working Group Committees

Cities Subcommittee Mission and Goals:

Goals• Master application• Permitting Agency Advocacy• ePermits Advocacy

Chair – Sergio AscunceAdministrative Lead – Thuy TurnerTechnical Support – Dan O’Linn

Industry Subcommittee Mission and Goals:

What is the mission? Obtain contractors and ePermits advocacy by recognizing the importance of ePermits to the Construction Industry and defining Contractor ePermits requirements

Goals • Contractor Advocacy• ePermit Adovcacy

Chair – John SiegleAdministrative Lead – Hip CruzAdministrative Assistance - Andrea Rulka

IT Subcommittee Mission and Goals:

What is the mission?Define the IT architecture, infrastructure and components required to develop, integrate and support ePermits• Make recommendations to ePermits Working Group• Respond to inquiries from the ePermits Working Group• Define ongoing support structure

Goals• Provide architecture for online application• Provide architecture for Authorities Having Jurisdiction (AHJ) interface• Provide architecture for status board• Recommend hardware• ePermits Advocacy

Chair – Carlos AlvaradoAdministrative Lead – Linda LoiodiceAdministrative Assistance – Cindy Brown

1. Customer uploads permit application from kiosk or workstationAn online web interface will be developed that will allow applicant to:• Enter the permitting application information (name, address, etc.) • Upload plans and documents• Generate the SHA-1 signature file required for signing and sealing 2. ePermit Cloud stores uploaded applicationPermitting application information and uploaded plans will be stored in a central repository• Permitting agencies will be able to access the information and plans through the web interface 3. Permitting agencies will receive confirmation that customer application was uploaded for review The online web interface will send an e-mail to the permitting agency 4. Real time status board updates customer with relevant informationAPIs will be developed that will interface the Central ePermits interface with existing Permitting agency systems• Relevant statuses will be defined by various Subcommittees, as part of the process 5. Customer and permitting agencies have unlimited access to document 24/7 – connection between all ePermit elements The underlying infrastructure (servers, network, database, security) will be highly reliable and have enough capacity to support a 24/7 operation

6. Customer will be able to upload revised plans and additional information to the original permit application

IT ePermit Interface:

GIS Subcommittee Mission and Goals:

Goals• Build GIS ePermits core – archive and retrieval• Recommend hardware/software• ePermits Advocacy

Chair – Vicki MorrowTechnical Support – Leigh AmmonAdministrative Assistance – Yvonne Campbell

Working Group Action Items

1. Sign and Seala) Professional Engineersb) Architects

2. Marketing and funding for ePermits3. Workers Compensation4. Notice of Commencement

Next Meeting

Thursday, October 3, 2013 2:30 p.m. - 4:30 p.m.Government Center WestHearing GCW Hearing Room

Meeting Adjourned

Thank you for your participation in the creation of ePermits!