EPASS (ELECTRONIC PAYMENT & APPLICATION SYSTEM OF SCHOLARSHIPS) INITIATIVE IN ANDHRA PRADESH R.CHAKRADHAR PROJECT MANAGER (EPASS/EGOV) CENTRE FOR GOOD GOVERNANCE HYDERABAD

Scholarships in Andhra Pradesh:

Flagship Program of the Government

Transition from means cum merit basis to

Saturation mode:

Any student whose family income is 2 lakhs for SC and ST and 1 lakhs for others is eligible for a scholarship under the new scheme

Assistance given to all communities on a Saturation mode: Scheduled Caste – Social Welfare Department

Scheduled Tribe – Tribal Welfare Department

Backward Class – BC Welfare Department

Disabled groups – Women & Child Welfare Department

Economically Backward Classes: BC Welfare Department

Minorities – Minority Welfare Department

Large volume disbursement – 28.00 Lakh Students; Rs. 4,500 Crores

Social Welfare Department is the Nodal Agency

PMS at a glance

PMS includes RTF: Reimbursement of Tuition Fee - College

MTF: Maintenance fee – Student

Saturation Mode: SC/ST from the beginning

BC & Minorities from 2008-09

EBC from 2009-10 ( MTF is not payable)

Fully administered online since 2010-11

http://epasswebsite.cgg.gov.in by welfare

departments

SCHEMES COVERED IN EPASS 1. POST MATRIC SCHOLARSHIPS FOR SC, ST, BC,

EBC, MINORITY AND DISABLED WELFARE

STUDENTS

2. PRE MATRIC SCHOLARSHIPS FOR SC, ST, BC,

EBC, MINORITY AND DISABLED WELFARE

STUDENTS

3. GoI POST MATRIC AND PRE MATRIC

SCHOLARSHIPS FOR SC, ST, OBC

4. MERIT UPGRADATION

5. SHOLARSHIPS FOR CHILDREN WHOSE PARENTS

ENGAGED IN UNCLEAN OCCUPATIONS

6. INCENTIVES FOR SC ADVOCATES

7. INCENTIVES FOR INTER CASTE MARRIAGES

8. A.P. STUDENTS STUDYING OUT SIDE A.P.

REPLICABILITY

• DietY (Dept. of IT, GoI) IDENTIFIED EPASS

FOR RAPID ROLL OUT FOR OTHER

STATES OF INDIA

• PRESENTLY EPASS IS IMPLEMENTED IN

HIMACHAL PRADESH, KARNATAKA,

TRIPURA AND JHARKHAND UNDER

RAPID ROLL OUT

• EASY, FAST AND COST EFFECTIVE

REPLICATION FOR ANY SCHOLARSHIP

SCHEMES

PMS Trends:

0.00

500.00

1000.00

1500.00

2000.00

2500.00

3000.00

3500.00

4000.00

97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Expenditure in Rs. Crs No. of students covered (in Lakhs)

PMS AT A GLANCE:

Dept.

No. of

students in

lakhs in

2010-11

Demand 2010-11

RTF MF Total

1 2 3 4 5

SW 5.76 518.99 246.10 765.09

TW 1.87 143.24 82.31 225.55

BC 13.92 1277.80 510.87 1788.67

EBC 2.86 628.59 0.00 628.59

MW 1.54 279.58 63.64 294.47

DW 0.06 7.15 2.09 9.24

TOTAL 26.01 2806.43 905.18 3711.61

PMS Complexity:

2200 unique courses.

14000 colleges

1,50,000 fee combinations

40,00,000 students

Around Rs.5000 crs worth PMS claims per year

Coordinating with 5 Welfare Departments i.e., Social Welfare, Tribal welfare , BC & EBC Welfare, Disabled Welfare & Minority Welfare & also with Higher Education, Technical Education, School Education, Board of Intermediate, Directorate of Employment & Training & Health Dept., etc.

Also deals with all Universities in the State along with the 188 Premier Institutes indentified by GOI across India.

deal with all Scheduled banks & Treasury Dept.

PMS - Analysis of Expenditures:

Group

Group 1, 1665.56,

58% Group II,

386.41, 14%

Group III, 383.13, 13%

Group IV, 425.31, 15%

Group 1 Group II Group III Group IV

Group 1, 472966,

21% Group II 236234,

10%

Group III, 543242,

24%

Group IV, 1030450,

45%

Group 1 Group II Group III Group IV

21% of the professional course students consume 58% of the total Scholarship outlay; 45% students in Group IV account for only 15% of the Scholarship amount.

TRANSITION FROM A MANUAL TO A

FULLY ONLINE SYSTEM…

Disbursements of Scholarships

Manual Procedures - Cumbersome

•Manual process -Cumbersome & Time consuming,

•Large number of scholarships

•Less Staff

•Unable to cope up with work load

•Corruption

•Frustration in the student community

11

Submit Filling Form Notification Blank Application

Checking Consolidate&send Receive/Ack.

Prep.

Proceedings

Inst. Wise list Segregate into

Fresh / Renewal Calculation

Preparation of

D.Dt

Cross verify

Handle queries

Revalidate

DDs

Disb. By Inst. Reconcile Report Progress

Check dual claims Closure Recover

Eligibility/Reject

Field Inspect

Dispatch D.D

1 2 3 4

7 6

10 11

5 8

9 12 12

13 14 15 16

17 18 19 20

21 22 23 24

Pitfalls of the Manual System:

1. Driven by the Department

2. Large number of students – no control or check

3. Fake scholarships; double claims; Bogus colleges

4. Cumbersome procedures

5. Inordinate delays in processing

6. Inappropriate release of budgets in time

7. Checks of students given to colleges who often collaborate to misappropriate

8. Student frustrated and unaware of the status

9. Not User Friendly

10. No Transparency

What it is today….

Multi-Departmental: Disbursement for six welfare Departments (BC,EBC,SC,ST,MW,DW).

Disbursement to 40.00 lakh Students studying in AP and other states online.

Total web based application - Student application – online processing and sanction – online upload to treasury – remittance online to colleges and student bank account.

Low cost of ownership of software through open source technologies.

First of its kind in India linking State Treasury and Banks online.

First of its kind project in India using eZ-Pay (Pre-loaded) ATM cards of SBI for student bank accounts. – 16.5 lakh accounts

What it is today…. Grievance Reddressal System for Students, Colleges,

Officers.

Change requests from HoD’s online.

Email & SMS based tracking and Grievance Reddressal System.

Virtual Private Network (VPN) - between CGG and Treasury.

Interface through web-services with Universities/Boards for Attendance, Performance, Fees etc.

Interface with Counseling Centre's – type of admissions

Interface with x class boards

Interface with Mee Seva for Income and Caste Certificates

Interface with AADHAAR for Seeding, Verification, Bio Metric Authentication

Interface with Intermediate Board

Work Flow of the Scholarship

System

• File applications online; scan & upload documents

Students

• Verify Applications and forwards booklets for each welfare department, to the verification officers

Colleges

• Physical Verification of Students and documents (being replaced with AADHAAR authentication)

Verification Officers

• Scrutiny & Sanctions scholarships online and transmits to treasury Dt. Welfare Officer

• Passes the bills – value of 5 Crores each & Uploads to the CINB – Banks Treasury

• Transfer funds to accounts of students and colleges Banks

KEY CHANGES INTRODUCED

Key Changes: Students

Apply for fresh registration online

Apply for renewals online

Students cannot enter names Only retrieve data through

the SSC/ Inter Database through ID’s

Students must have a bank account Students who do have an

account are given eZ pay card of SBI

Student can access the site though a user id ( email id) and password (sent to email accounts and to mobile)

Key Changes: Colleges

Colleges must register on the website

Give details of recognitions, capacity, bank accounts, management details, attached hostel etc

Principals of colleges will have to verify each of the student applications Print and prepare

booklets for fresh and renewal students department wise

Contact the verification officer for getting the verification done for sanction of scholarships

Key Changes: Verification

District Collectors appoint

verification officers

Physical Verification of

students and Documents

Results of verification

updated online

Recommended candidates

are forwarded to the

district officer

Rejected applications are

either sent to the colleges

or students for rectification

STUDENTS SCHOLARSHIP STATUS REPORT

Dept:ALL

Academic year 2010-11

S.No Department

Total Registered

Duplicates in Minority

Applications Pending At

College

Applications Rejected By

College

Total Verified by

VO

Total Not Verificed

VO

Total Recom

mended

Total Not Recommended by

VO Fresh+Renew

al

1 All 2477222 4334 1012216 27606 648508 784608 641611 6870

2 BC Welfare 1387249 2149 563776 13799 346446 461102 342554 3889

3 Disabled Welfare 6371 204 4289 45 763 1070 710 53

4 EBC 284134 1536 95458 4072 98946 84125 97957 989

5 SC Welfare 598355 394 265327 7529 148094 177028 146572 1511

6 ST Welfare 201113 51 83366 2161 54259 61283 53818 428

Online Status of Verification

Key Changes: Welfare Department

• Authenticate colleges on the e-Pass website • All colleges must register on the website

• Processing and sanction online • Scrutiny and Sanction of Bills

• Each bill value is pegged at Rs. 5.00 Crores

• Forward bills to treasury online

• Treasury Bill Register Number generated for

every bill sent

Sanction Process is simple…

Key Changes: Treasury

• Receive a paper copy of the Scholarship Bill and

an online copy

• Comparison and Verification

• Sanction of Bills online

• Automatic upload to banks online Through common internet banking interface

Interbank; Intra bank

NEFT & RTGS

Return confirmations online

• Remittance to banks and reconciliation

Key Changes: AADHAAR

• USING RASF (REMOTE AADHAAR

SEEDING FRAMEWORK) FOR UID

SEEDING, VERIFICATION

• AADHAAR BIO METRIC AUTHENTICATION

FOR IDENTIFICATION AND VERIFICATION

OF STUDENTS

• DIRECT BENEFIT TRANSFER (DBT)

• AEPS (AADHAAR ENABLED PAYMENT

SYSTEM) THORUGH AADHAAR PAYMNET

BRIDGE (APB)

• INTERFACE WITH NPCI (NATIONAL

PAYMENT CORPORATION OF INDIA)

Key Changes: Security

• VPN WITH TREASURY

• SECURITY AUDIT EVERY QUARTERLY FOR

EVERY NEW SERVICE

• AG AUDIT COMPATIBLE

• FIREWALL

• DIGITAL SIGNATURES FOR OFFICERS OF

WELFARE DEPARTMENTS AND TRESURY

• DIGITAL SIGNATURES FOR COLLEGES

• PROFILE PASSWORDS AND OTPs

• Complete Secured Content Management

System

Project Management Unit:

Ensures the smooth administration of the online system.

Dy. Director from all Welfare Departments

key task - updated masters and address key issues: Institution Master

Dept. Hostel Master

College-Course Mapping & College Officer Link Master - Registration

Course Master & University Course Mapping

Course Fee Entry Form & Fee Confirmation

Budget Master

Student SSC Details Edit

Help Desk Functions

USER FRIENDLY

REPORTS

Other Education Applications:

• Board of Intermediate Education (Admissions, Fee

Payments, Colleges Monitoring, Nominal Rolls

and Hall Tickets)

• Hostels Monitoring System

• Child Rights Cell of Rajiv Vidya Mission

• AP Social Welfare Residential Educational

Institutions

• School Information System of School Education

• DIETCET, LPCET online Applications, Web

Counseling

• Universities Management System of all state

universities

THANK YOU

R.CHAKRADHAR Project Manager (epass/egov)

CENTRE FOR GOOD GOVERNANCE

HYDERBAD-500033

Mobile:08008302071

E-mail:chakradhar@cgg.gov.in

url: www.cgg.gov.in