ep-drr quarterly report oct-dec 2013 ma hs ks 1€¦ · 3 aifdr project update general information...

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United Nations Development Programme

And

National Disaster Management Agency

Enhancing Policy and Planning for Disaster Risk Reduction

(EP-‐DRR)

Quarterly Progress Report

01 October – 31 December 2013

Prepared For

Department of Foreign Affair and Trade -‐ The Government of Australia

Australia-‐Indonesia Facility for Disaster Reduction (AIFDR)

February 2014

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Contents

AIFDR PROJECT UPDATE ....................................................................................................... 3

ACRONYMS ............................................................................................................................ 6

EXECUTIVE SUMMARY .......................................................................................................... 7

EVALUATION OF PROGRESS DURING THE REPORTING PERIOD ........................................ 9

Output 1: Policy guidance developed to support better integration of disaster risk reduction in planning and budgeting ........................................................................................................................ 9

Output 2: DM Plan improved and DRR fiscal tracking criteria developed ......................................... 12

CROSS CUTTING ISSUES ...................................................................................................... 14

Gender Mainstreaming ....................................................................................................................... 14

Partnerships ........................................................................................................................................ 15

Lessons Learned .................................................................................................................................. 15

CHALLENGES/ISSUES AND RESPONSES ............................................................................ 16

ANNEXES: ............................................................................................................................. 17

Annex 1: EP-DRR project components and respective roles of project partners .............................. 17

Annex 2: Risk profiles and priority groups .......................................................................................... 18

Annex 3: Financial Report ................................................................................................................... 19

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AIFDR Project Update GENERAL INFORMATION Reporting Period 1 October – 31 December 2013 Title Enhancing Policy and Planning for Disaster Risk Reduction (EP-DRR) Person in Charge Malikah Amril, DRR Programme Manager, CPRU-UNDP Indonesia Date of Submission

6 March 2014

PROGRESS REPORT Project Description The project is designed to influence strategic policy guidance on

disaster management, and support the improvement of planning and budgeting for disaster risk reduction. The period for implementation is 23 April 2013 – 30 June 2014 with a budget of AUD 800,000. The project has received all committed funding in December 2013.

Summary of key achievements/results/outcomes to date

EP-DRR support to the National Development Planning Agency (Bappenas) resulted in the submission of a draft background study on disaster management. The study, which received input from government and non-government actors, will inform the preparation of the technocratic draft of the next National Mid-term Development (RPJMN) 2015-2019. Disaster management issues and priorities will likely be taken up in different sections of the RPJMN. EP-DRR is supporting BNPB in the formulation of the next National Disaster Management Plan (Renas PB). In this quarter, a framework for the Disaster Risk Reduction Action Plan, a subsidiary to the Renas PB, was drafted. This, along with the other sections of the Renas PB, will guide and help monitor the next five years of programmatic work in disaster management undertaken by government and non-government actors. Initiatives to incorporate climate change issues in the next five-year disaster management plan (Renas PB) and in the provincial risk assessment methodology of the National Disaster Management Agency (BNPB) kicked off this quarter. Experts have been engaged to provide recommendations for the improvement of methodological practices and programmatic planning, helping to create better linkages between the climate change and disaster management fields.

What have been the key outputs of the project and how are they being used?

In this quarter, the following outputs were produced: Bappenas:

1. Draft recommendations on improving existing provincial spatial planning guidelines with disaster risk reduction considerations were formally submitted to the BKPRN. A carefully selected candidate will formulate the technical paper required for presentation to the Ministry of Public Works.

2. A draft of the background study for the inclusion of disaster management in the RPJMN 2015-2019 has been produced. A second round of consultations was undertaken with in mid-December with 12 directorates of Bappenas, 15 line ministries and government agencies, three academic institutions, DRR forms and international agencies. Feedback

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and inputs are being incorporated and a final draft will be available in the next quarter

3. A methodology for undertaking the study on fiscal tracking of DRR has been drafted in discussion with Bappenas. The consultant has been recruited and will be on board in January.

MoHA:

1. Draft conceptual framework of policy guideline for DRR planning and budgeting prepared through technical consultation with Ditjen PUM and Ditjen Bangda.

BNPB:

1. Consultant recruited to undertake the analysis of risk assessment methodology with climate related factors. Initial discussions have taken place with between the climate expert and BNPB on risk assessment methodology. A workplan is in place.

2. Analysis for the inclusion of CCA in DM Plan was initiated with the collection of data and through an FGD conducted with non-governmental development partners.

3. A draft programmatic framework for the NAP DRR has been prepared.

4. Consultant recruited to develop the monitoring, reporting and evaluation of DM Plan. Work plan prepared in coordination with BNPB.

What is the current situation: Progress towards sustained outcomes?

Progress against planned outputs has been slower than expected. Similarly to the previous quarter, government ministries focused on the delivery of their own work plans and budgets as 2013 came to a close. In addition, the policy and planning inputs provided by the EP-DRR need to be adjust to the government pace. Nonetheless, the EP-DRR team has stepped up efforts to initiate consultations and lay the ground work for the implementation of activities.

Future Outputs/Deliverables Bappenas: 1. Preparation of technical paper for proposing revision of the

guideline on provincial spatial plan to Public Works. 2. Background study for inclusion of disaster management into

RPJMN 2015-2019 is finalized. 3. Data on local government budgeting collected from MoHA

and MoF and analyzed to develop the criteria and indicators for tracking fiscal allocation for DRR.

MoHA: 1. Consultation with other line ministries undertaken to gain

feedback on the conceptual framework and strategy of local DRR planning and budgeting.

2. Applicability of the concept tested in the provinces of Yogyakarta and Southeast Sulawesi, and one district under each respective province.

BNPB: 1. Academic paper and recommendations for inclusion of CCA

in the Renas PB prepared. 2. NAP DRR programme matrix elaborated through

consultation with government and non-government partners.

3. Data on government key performance indicators and best practices in the area of monitoring collected to help define the monitoring and evaluation framework of Renas PB.

4. Agreement on approach and methodology for improved

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provincial disaster risk assessment. Gaps/Issues/Lessons learned The key lessons learned in this quarter are as follows:

1. Engagement of very senior officials in line ministries is critical to obtaining ownership and accelerating implementation.

2. Identifying relevant government priorities and interests when designing development initiatives and formulating government planning documents is advantageous for securing ownership and commitment.

3. In the future, BNPB may want to consider putting in place a senior level task force or advisory group that engages high-level officials and possibly ministerial levels in the formulation of the Renas PB.

Project Expenditure In agreement with AIFDR, the fund commitment was reduced in December from AUD 1,000,000 to AUD 800,000 due to internal changes within AIFDR and DFAT. Project expenditure in this period: Please see Annex 1 for more details.

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Acronyms AIFDR Australia-Indonesia Facility for Disaster Reduction APBN Anggaran Pendapatan Belanja Negara (State Budget) Bappenas Badan Perencanaan Pembangunan Nasional (National Development Planning Agency) BIG Badan Informasi Geospatial (Geospatial Information Agency) BKPRN Badan Koordinasi Penataan Ruang Nasional (National Spatial Planning Coordinating Board) BNPB Badan Nasional Penanggulangan Bencana (National Disaster Management Agency) CCA Climate change adaptation CCROM Center for Climate Change Risk and Opportunity Management CDSP Capacity Development Support Programme DFAT Department of Foreign Affairs and Trade (Australian Government) Ditjen PUM Direktorat Jenderal Pemerintahan Umum (Directorate General for Public Administration) DNPI Dewan Nasional Perubahan Iklim (National Council on Climate Change) DRR Disaster risk reduction EP-DRR Enhancing Policy and Planning for Disaster Risk Reduction GoI Government of Indonesia HFA Hyogo Framework for Action IP Implementing Partner IPB Institut Pertanian Bogor (Bogor Institute of Agriculture) Jabodetabekpunjur Jakarta-Bogor-Depok-Tangerang-Puncuk-Ciajnjur Kemendagri Kementerian Dalam Negeri (Ministry of Home Affairs) Kemenkeu Kementerian Keuangan (Ministry of Finance) KemenPPPA Kementrian Pemberdayaan Perempuan and Perlindungan Anak (Ministry of Women’s

Empowerment and Child Protection) KemPU Kementerian Pekerjaan Umum (Ministry of Public Works) KSN Kawasan Strategis Nasional (National Strategic Area) NAP-DRR National Action Plan for Disaster Risk Reduction NAR National Assessment Result Permendagri Peraturan Menteri Dalam Negeri (Ministry of Home Affairs Regulation) RAN-API Rencana Aksi Nasional Adaptasi Perubahan Iklim (National Action Plan for Climate Change

Adaptation) RAN-PRB Rencana Aksi Nasional Pengurangan Risiko Bencana (National Action Plan for

Disaster Risk Reduction) Renas PB Rencana Nasional Penanggulangan Bencana (National Disaster Management Plan) Renstra-KL Rencana Strategis Kementerian Lembaga (Strategic Plan of Line Ministries) RDTR Rencana Detail Tata Ruang (Detailed Spatial Plan) RKP Rencana Kerja Pemerintah (Annual Government Work Plan) RPKD Rencana Kerja Pemerintah Daerah (Regional Government Annual Work Plan) RP Responsible party RPJMD Rencana Pembangunan Jangka Menengah Daerah (Regional Mid-term Development Plan) RPJMN Rencana Pembangunan Jangka Menengah (National Mid-term Development Plan) RPJPN Rencana Pembangunan Jangka Panjang Nasiona (National Long-term Development Plan) RTR Rencana Tata Ruang (Spatial Plan) RTRW Rencana Tata Ruang Wilayah (Regional Spatial Plan) SC-DRR Safer Communities through Disaster Risk Reduction in Development SPPN Sistem Perencanaan Pembangunan Nasional (National Development Planning System) TRP Tata Ruang dan Pertanahan (Spatial Planning and Land Affairs) UNDP United Nations Development Programme UNWOMEN United Nations Entity for Gender Equality and the Empowerment of Women

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Executive Summary In fourth quarter 2013, a background study was drafted to inform the integration of disaster management into the National Mid-term Development Plan/Rencana Pembangunan Jangka Menengah (RPJMN) 2015-2109. The study analyzed and identified opportunities and strategic issues to be address in the next RPJMN. The comprehensive analysis has brought to light important considerations for Bappenas to take into account in formulating the RPJMN. This is a critical for securing a place for disaster management in the development plans and priorities of the next regime. EP-DRR continued to provide technical assistance to BNPB that are helping to advance their efforts in formulating the 2015-2019 Disaster Management Plan (Renas PB). Specifically, climate experts are collaborating with BNPB to develop an analysis for integrating climate change adaptation (CCA) programmes into Renas PB. Valuable inputs have been gained from stakeholders working on CCA, which will inform the formulation of policy documents necessary to integrate CCA in the Renas PB. A programme matrix for the National Action Plan (NAP) on DRR was drafted in this quarter and consulted with non-government partners. Preparations are also underway to develop a monitoring, reporting and evaluation framework for the Renas PB. Both the action plan and monitoring framework are critical sections of the Renas PB. EP-DRR support is contributing to inclusive engagement of non-government partners on the NAP DRR and better results-oriented planning. Despite some delays in the early implementation period, overall EP-DRR is on the right track and anticipates an accelerated implementation in the coming quarter. During the last quarter of 2013, government-funded activities took precedence over jointly implemented activities under EP-DRR. Nevertheless, the drafting of both the RPJMN and Renas PB 2015-2019 are key priorities of the government. EP-DRR support in these areas remains critical and propitious.

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Situational Background The Enhancing Policy and Planning for Disaster Risk Reduction (EP-DRR) is part of the second phase of the Safer Communities through Disaster Risk Reduction (SC-DRR) project. EP-DRR focuses on supporting the national government with inputs and assistance in the formulation of a number of policies and planning documents relevant to disaster risk reduction and disaster management. EP-DRR is structured under two main outputs: policy guidance, and planning and coordination support (See Annex 1). EP-DRR is responding to imminent policy needs, such as the preparation of the next National Mid-term Development Plan (Rencana Pembangunan Jangka Menengah/RPJMN) and the National Disaster Management Plan (Rencana Nasional Penanggulangan Bencana/Renas PB). These two planning documents serve as important entry points for influencing and shaping Indonesia’s development agenda. The RPJMN forms the basis for ministries and government agencies to formulate respective sectoral plans over a five-year period. EP-DRR is providing technical assistance to the National Development Planning Agency (Badan Perencanaan Pembangunan Nasional/Bappenas) to help set forth a continued prioritization of disaster management in the next RPJMN. The Renas PB, which will cover same period as the RPJMN, will set out strategies and priorities for disaster management and disaster risk reduction to guide both governmental and non-governmental agencies in disaster management. Support is provided through EP-DRR to the National Disaster Management Agency (Badan Nasional Penanggulangan Bencana/BNPB) to prepare sections of the plan, including the disaster risk reduction (DRR) Action Plan, and incorporating a climate perspective. In addition, input and recommendations will be given to improve the consideration of future climate-related factors in the existing provincial risk assessment methodology. EP-DRR also intends to influence current practices in critical development sectors. Spatial planning is a critical area through which to promote the adoption of disaster risk reduction as a means to induce transformative change. To promote disaster risk reduction considerations, EP-DRR is working with the National Spatial Planning Coordinating Board to provide recommendations on how to improve the existing guideline for provincial spatial planning. In parallel, EP-DRR is encouraging the improvement of investments for risk reduction. This is being done through the provision of technical and financial support to the Ministry of Home Affairs (Kemendagri) to draft a national guideline on subnational DRR planning and budgeting. EP-DRR is working with Bappenas to set up indicators and criteria to track annual work plans and budget allocations of relevant line ministries for disaster risk reduction.

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Evaluation of Progress during the Reporting Period

Output 1: Policy guidance developed to support better integration of disaster risk reduction in planning and budgeting

Key achievements: Draft recommendations formally submitted to the BKPRN on improving existing

provincial spatial planning guidelines with disaster risk reduction considerations. Technical discussions undertaken to discuss methodological and data requirements

to integrate climate factors in provincial risk assessment methodology. Conceptual framework for DRR planning and budgeting has been prepared and

discussed with the Ministry of Home Affairs. A draft of the background study for the inclusion of disaster management in the

RPJMN 2015-2019 has been produced and shared with Bappenas.

Spatial Planning As reported in the third quarter, recommendations for the improvement of the existing guideline on provincial spatial planning have been drafted and shared with Bappenas. A final report containing recommendations for spatial planning and the Jakarta-Bogor-Depok-Tangerang-Puncuk-Cianjur (Jabodetabekpunjur) case study was submitted formally to Bappenas’ Directorate for Spatial Planning and Land Affairs (TRP), as the secretariat of BKPRN. Bappenas identified the need to present the recommendations in the form of a technical paper for the Ministry of Public Works as the chair of BKPRN. EP-DRR will assign an expert to develop this technical paper under the guidance of the Directorate TRP, Bappenas. Individual experts with the specific skills required have been identified and approached in advance by Bappenas in December. Directorate TRP will make the final selection decision in January 2014. Risk assessment methodology Activities to improve BNPB’s provincial risk assessment methodology with climate change parameters kicked off this quarter. In December 2013, initial meetings were convened between the climate change risk expert from the Centre for Climate Change Risk and Opportunity Management in Southeast Asia Pacific (CCROM-SEAP) in Bogor and the technical team from BNPB. Methodological issues and risk assessment practices were discussed. From the discussion, it was decided that an additional consultant from CCROM-SEAP would be recruited to provide support at a technical level.

Entering into the last quarter of 2013, a number of strategic priorities, including the formulation of the disaster management plan, have kept BNPB occupied. Further technical work on the risk assessment methodology and in depth consultation will take place in the first quarter of 2014.

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DRR planning & budgeting sub-national level In this quarter, the EP-DRR policy analyst drafted the conceptual framework for the DRR planning and budgeting guideline. The framework has been prepared on the basis of an analysis of relevant policies and consultation with technical staff from the Directorate Generals of Public Administration (Ditjen PUM) and Local Development Administration (Ditjen Bangda), Ministry of Home Affairs. The guideline will encompass mechanisms for integrating DRR into Regional Government Work Plans (RKPD), local disaster management plans, and Mid-term Development Plans. In January the conceptual framework will be shared with other relevant line ministries to solicit their input. The next step is to test the applicability of the concept within current budget planning practices of local government. The provinces of Yogyakarta and Southeast Sulawesi, and one district under each respective province, have been selected for this exercise. RPJMN In the fourth quarter a preliminary draft background study on disaster management was completed. The study aims to inform the inclusion of disaster management in the next RPJMN. Strategic issues for consideration over the next five years have been identified based on an analysis of the current disaster management context1 and the identification of challenges in the field. The strategic issues, which cover the three phases of the disaster management cycle (pre-disaster, emergency and post-disaster), can be summarized as follows:

1. Legal framework: linkage of planning documents (Renas PB, RPJMN, etc); authority and coordination for national response & recovery framework, and; agreed tools/methods risk assessment, etc.

2. Institutional capacity: personnel, technical capacity, operational funding, clarity of roles and responsibilities

3. Planning and budgeting: funding gaps, risk transfer mechanisms, financial contributions from local governments, monitoring and evaluation

The strategic issues were presented in a workshop organized in December. Participants included 12 Directorates of Bappenas, 15 line ministries and government agencies, three academic institutions, international development partners and DRR forums. Several recommendations were made, namely: 1) integrate disaster risk reduction, climate change adaptation and poverty reduction; 2) put in place a clear monitoring and evaluation framework; 3) standardize risk mapping and strengthen the sharing of information among BNPB, BIG, BPPT and Kemenristek, and; 4) promote the participation of academic institutions and non-governmental organizations in local government planning and budgeting.

1 The contextual analysis looks at the accomplishments under the 2010-2014 RPJMN (including progress against ten main indicators), the National Long-term Development Plan (Rencana Pembangunan Jangka Panjang Nasional/RPJPN) 2005-2025, progress in achieving priorities under the Hyogo Framework for Action (HFA), cross-sectoral linkages, and regional disaster profiles.

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The background study also recommends better cross-sectoral coordination and the need to apply minimum standards in the area of disaster management. Geographical prioritization is also suggested. The provinces of West Sumatra, Bengkulu, West Java, Central Java, Yogyakarta, East Java and South Sulawesi are exposed to the most to natural hazards (See Annex). Given current trends in development and economic growth, urban areas are likely to experience more disasters in the coming years. Rural areas, especially those in Eastern Indonesia, are still underdeveloped and have higher percentages of vulnerable, poor people. Disaster management is intrinsically linked to broader programmes of poverty reduction, green economy, climate change, small island management, and child protection. The background study is to be used by Bappenas as a reference in consultations with other ministries and in formulating the technocratic draft of RPJMN 2015-2019. Bappenas plans to present the background study to the Vice Minister in charge of the Deputy for Regional Planning and Local Autonomy where this work is anchored. Table 1. Progress achieved against milestones and targets Output 1 Output Indicator

Annual Milestone (2013) Output Target (by end of EP-DRR)

Number/type of policy recommendations produced

Planned Recommendations for revision of existing guideline on provincial spatial planning produced

Recommendations for improved risk assessment methodology that integrates climate related factors produced

3 policy recommendations produced on spatial planning, risk assessment and DM inclusion in RPJMN

1 draft policy on local planning and budgeting

Progress to date

Input and recommendations for improvement of provincial spatial planning guideline produced and submitted to BKPRN. Technical paper to be produced.

Draft background study and analysis for inclusion of disaster management into RPJMN 2015-2019 available and proposed to Bappenas

Number/type of stakeholders involved in formulation

Planned Discussions between BNPB and BKPRN initiated

Ministry of Environment consulted in producing recommendations for improved risk assessment methodology

MoHA consults regional governments on guideline for planning and budgeting

Inter-ministerial and agency discussions held to gather inputs on DM inclusion into RPJMN

At least 5 line ministries involved in formulation of policy recommendations

Progress to date

Discussions between BNPB and BKPRN, undertaken throughout 2013

Second round consultaltation with key line ministries and development partners to solicit feedback and input

So far, 28 government ministries/agencies have been engaged/consulted. Spatial planning: KemenSDM, KLH,

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on strategic issuses for DM inclusion in RPJMN.

KKP, KemHan, Kemendagri, BNPB, BIG, BPPT, BPN, KemPU, Bappenas, LAPAN, KemenHub, Kemenko EKON, Kemenperin, LIPI, BPBDs of DKI & Banten, KemenHut, & Cabinet Secretary (sub-total of 20)

DM inclusion RPJMN: BNPB, Kem PU, KKP, Bappenas, Kemsos, Kemkes, Menkokesra, KPDT, Basarnas, LAPAN, Kemdikbud, BMKG, Kemendagri, BPPT, KemenSesneg, LIPI (sub-total of 16) Non-governmental agencies engaged/consulted: 6 universities, AIFDR, UN Agencies, LPBI-NU, Planas PB

Extent to which recommendations are accepted and followed up

Planned N/A BNPB adopts at least 1 policy recommendation

Inputs provided by the project are used by Bappenas in the RPJMN planning process

Progress to date

BKPRN is now considering engaging BNPB in a thematic working group, which gives BNPB an opportunity to mainstream a risk perspective in spatial planning.

BKPRN accepted recommendations on spatial planning, which will be followed up with a technical paper to be presented to KemenPU

Output 2: DM Plan improved and DRR fiscal tracking criteria developed

Key achievements: Consultants for inclusion CCA into DRR in Renas PB recruited and are undertaking

an analysis of relevant policies and data initiated. Programme matrix for the DRR Action Plan is drafted and consulted with non-

government partners. Collection of data from strategic government plans, key performance indicators,

and information on government roles and functions underway to be used in developing the monitoring, reporting and evaluation framework of the Renas PB.

DM Plan & DRR Action Plan EP-DRR continued to provide technical assistance to BNPB in preparing the National Disaster Management Plan (Rencana Nasional Penanggulangan Bencana/Renas PB) 2015-2019. EP-DRR is supporting four areas: 1) a study and analysis of climate change adaptation (CCA) related programmes for the inclusion in the plan; 2) formulation of the

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National Action Plan (NAP) DRR (Chapter 6 & Annex C of the plan), and; 3 monitoring, reporting and evaluation framework (Chapter 8). Since October, a team of two experts has begun the CCA analysis. The team has reviewed papers prepared by universities on 12 prevalent hazards and other relevant documents, such as the National Action Plan for CCA (RAN API) and disaster risk maps. A focus group discussion was conducted on 19 December with climate stakeholders from government agencies (Bappenas, BMKG, BNPB, DNPI, Menkokesra, KKP), international organizations (IMACS/IFACS – USAID, GIZ, Wetlands International, Mercy Corps), national NGOs and forums (Planas PB). Inputs and recommendations were provided on CCA programming and the linkages with DRR, particularly regarding the impacts of climate-related hazards on sectoral development and community vulnerability. A final document outlining key recommendations will be available in the first quarter of 2014. In this quarter, a preliminary draft NAP DRR programming matrix was produced. On the 10th of December a public consultation with non-governmental partners was organized by BNPB to disseminate the matrix. This exercise is essential for integrating a non-government perspective into the NAP DRR and for building synergy with government plans. Partners were requested to provide relevant information on their DRR initiatives in the matrix as a follow up to the consultation. Thus far, only five organizations have provided inputs. More discussions and consultations will be organized in the next quarter to ensure non-governmental contributions. Ideally the NAP DRR, as a subsidiary planning document, is formulated after a draft of the main Renas PB document is available. However, discussions on the framework and substance of the Renas PB are still ongoing. BNPB has set March as the deadline for the completion of the entire Renas PB document. Consequently, all the other sections of the document are being written in parallel, rather than being carried out in series. An iterative approach is being applied to develop the NAP DRR, with regular discussions and analysis of the draft. EP-DRR also coordinated closely with the BNPB team in charge of the Renas PB and other consultants assigned to support the formulation process. Similar to the NAP DRR, the preparation of a monitoring, reporting and evaluation framework for the Renas PB is dependent on a clear framework in the main document. Nonetheless, work was initiated in November 2013 with the collection of data from strategic government plans, key performance indicators, and information on roles and functions (Tupoksi) from line ministries and government agencies. By seeking alignment with the National Development Planning System (Sistem Perencanaan Pembangunan Nasional/SPPN), it is expected that this Renas PB will have a more comprehensive monitoring framework than the previous plan. This will enable the GoI to review and evaluate the progress of implementing the plan and the contributions to the RPJMN targets. Consultation with selected sub-national government (DI Yogyakarta and West Sumatera) will be organized in the next quarter. DRR fiscal tracking EP-DRR is supporting Bappenas to conduct a study and analysis of the current practices of the national government in allocating resources for DRR. In this quarter the recruitment

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process was completed, and the consultant team will be on board in the first quarter of 2014 – later than originally planned. To accelerate the process, the EP-DRR policy analyst assigned to Bappenas has conducted initiate discussions, prepared a detailed work plan and identifying data collection needs. However, given the reduction in EP-DRR funding, some minor adjustments will be required. Data collection in selected provinces will not take place, rather criteria to track fiscal allocations will be developed on the basis of secondary data from the Ministries of Home Affair and Finance. Table 2. Progress achieved against milestones and targets Output 2 Output Indicator

Annual Milestone (2013) Output Target (by end of EP-DRR)

Number of sections/chapters of DM Plan produced and approved

Planned Analysis and recommendations for the inclusion of CCA in DM Plan 2015-2019 produced

3 draft sections/chapters of DM plan prepared: - Chapter 6: Executive Summary of

NAP DRR Action Plan - Chapter 8: Monitoring, Evaluation

and Reporting - Annex C: Detailed NAP DRR

3 sections/chapters drafted and endorsed to be included in DM Plan 2015-2019

Progress to date

Study to prepare academic paper for inclusion of CCA into DM Plan is ongoing and consultation with CCA stakeholders organized

Analysis and data collection has been started for developing Monitoring, evaluation and reporting of Renas PB

Initial consultation with non-government partners for matrix of NAP DRR facilitated

N/A

Extent to which recommended criteria/indicators for fiscal monitoring are accepted and followed up

Planned Data collection undertaken by consultants

Recommended criteria/indicators for fiscal tracking are submitted by Bappenas to Kemenkeu

Progress to date

Consultant recruited, workplan prepared and target areas for data collection selected.

N/A

Cross Cutting Issues Gender Mainstreaming The Ministry for Women’s Empowerment and Child Protection and UN Women were invited by BNPB to public consultations on the Renas PB. However, their presence at these consultations has been limited. Although it may be beyond the scope of EP-DRR, future initiatives may need to invest in building better collaboration between BNPB and entities like the Women’s Empowerment Ministry.

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Work on integrating CCA into the Renas PB has included data collection and analysis on adaptive capacities of vulnerable groups, such as women, children, difable, and elderly. This is significant for identifying specific programmes and monitoring indicators within the plan. Partnerships EP-DRR continues its support to maintain, foster partnership and improve coordination on disaster-risk sensitive spatial planning. This has indicated promising progress with eagerness of the Directorate TRP under Bappenas to proceed with the formulation of a technical paper to be presented to the Ministry of Public Works. This line ministry is the chair of BKPRN and owner of the national guideline on spatial planning. With EP-DRR support, disaster management experts from BNPB are engaging with climate experts from CCROM. Collaboration across disciplinary perspectives should contribute to the identification of mutually shared concepts in the area of climate and disaster risk management. EP-DRR will also engage the Ministry of Environment in discussions on this topic. Although just an initial step in a long-term agenda, it is anticipated that discussions on policies, methodologies and practices will bring decision-makers closer together in their efforts to reduce the risks of climate-induced disasters. Coordination between EP-DRR and CDSP (Capacity Development Support Programme), AIFDR direct support of technical assistance to BNPB, started with identification of common areas of intervention and results. A matrix of convergence for synergy of EP-DRR and CDSP was produced (see Annex 4) to guide respective teams in enhancing the partnership among them. Lessons Learned Some line ministries have a top-down management structure, under which the authority and direction of high-level officials is strongly respected. The engagement of very senior officials, especially when working with line ministries that possess strict hierarchies like MoHA, is strategic to gaining full commitment to implement activities and deliver expected results. The nature of each ministry should shape the approach taken on by development initiatives. Within this reporting period, EP-DRR had to undergo an adjustment of resources. The fund had to be reduced down to 80 percent of its original budget. The targets have been kept, but the intensity and scope of some activities had to be consequently reduced. In this circumscribed context, it is essential to gain the commitment from responsible ministries (BNPB, Bappenas and MoHA) so that project results can be taken to the next level, especially in gaining official endorsement of improved policies.

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Currently, the Directorate for Disaster Risk Reduction under BNPB’s Deputy for Prevention and Preparedness has been tasked to lead the formulation of the Renas PB. With support from development partners including EP-DRR, AIFDR and local NGOs, the Directorate is doing what it can to incorporate a holistic approach within the plan. However, the jurisdiction of the Directorate is limited. In the future, BNPB may want to consider putting in place a senior level task force or advisory group that engages high-level officials and possibly ministerial levels. This would allow for more intensive consultative relationships among deputies and help make the Renas PB more influential at a senior level. Challenges/Issues and Responses As explained in the previous report, EP-DRR faced initial challenges in commencing work on DRR planning and budgeting with MoHA. Since this challenge emerged, the policy analyst has been analyzing relevant policy documents, consulting with MoHA staff and experts, and has initiated the drafting of the guideline. Consultants hired to draft the NAP DRR and Renas PB monitoring framework will likely face delays in completing their work. The NAP DRR and monitoring framework need to make reference to the main sections of the Renas PB, which has not been completed. To anticipate this challenge, EP-DRR in consultation with BNPB, is taking an iterative approach to produce the results. The reduced funding commitment has affected the implementation and scope of planned activities. The scope in terms of deliverables and outputs could not be adjusted due to commitments made to implementing and responsible parties. It should be noted that at the time the budget cut was announced, contracts had already been issued for the majority of the consultants and staff, making it unfeasible for EP-DRR to reduce human resources. Planned consultations with sub-national governments will be taking place at a limited scale. Ultimately, the results may not reach the maturity expected. An internal mid-term review of EP-DRR commenced this quarter. The review, focusing on examining effectiveness and efficiency, will provide recommendations to improve the implementation of EP-DRR. An initial draft has been produced. Due to the schedules of government partners the draft could not be shared with the project board to obtain feedback and input in this quarter. Overall, the review found EP-DRR to be relevant with current government needs and priorities, but noted that targets were ambitious considering the time and resources available. The final report will be completed following consultation with the project board and stakeholders in first quarter of 2014.

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Annexes:

Annex 1: EP-DRR project components and respective roles of project partners

Output/Activity BNPB MoHA Bappenas Output 1: Policy guidance

Activity 1.1 Spatial planning ✓

Activity 1.2 Risk assessment methodology ✓

Activity 1.3 DRR planning & budgeting sub-national level

✓

Activity 1.4 Input for RPJMN ✓

Output 2: Planning & Coordination Activity 2.1 DM Plan ✓

Activity 2.2 DRR Action Plan ✓

Activity 2.3 Monitoring, Evaluation and Reporting on DM Plan

✓

Activity 2.4 DRR fiscal tracking ✓ * Note: The activities above have been generalized to reflect the main area of intervention and are not the activity statements as reflected in the RRF.

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Annex 2: Risk profiles and priority groups No Priority Group 1 :

Provinces with high risk profiles (all hazards)

Priority Group 2: Provinces with high risk profiles for 8 hazards

Priority Group 3: Provinces with risk profiles for 7 hazards

Priority Group 4: Provinces with risk profiles for less than 7 hazards

1. West Sumatera North Sumatera Bangka Belitung Aceh

2. Bengkulu Jambi Riau Islands West Kalimantan

3. West Java South Sumatera Riau Central Kalimantan

4. Central Java Lampung DKI Jakarta South Kalimantan

5. DI Yogyakarta Banten Bali East Kalimantan

6. East Java NTB Maluku

7. South Sulawesi NTT North Maluku

8. Central Sulawesi West Papua

9. South Sulawesi Papua

10. South-East Sulawesi

11. Gorontalo

12. West Sulawesi

Annex 3: Financial Report

United Nations Development Programme -‐ Indonesia Safer Communities through Disaster Risk Reduction Phase II (SCDRR Phase II)

Provisional Statement of Revenue and Expenses period 1 April 2013 -‐ 31 December 2013

Prepared for The Government of Australia (Department of Foreign Affairs and Trade)

Tranches of Payment

(AUD) Fund Received

(USD) Utilization %

250,000.00 258,264.47 258,264.47 100.00

550,000.00 499,092.56 81,124.58 16.25

800,000.00 757,357.03 339,389.05 45%

Expected Output Planned Activities

Contribution Received (USD)

2013 Plan Expenditure Commitment Utilization Available Resources

% Budget Plan vs

Utilization

Output 1: Policy guidance is developed to support the better integration of disaster risk reduction in planning and budgeting

1.1 Draft National Guideline on mainstreaming DRR into spatial plans

117,142.56 74,930.98 45,357.27 14,549.71 59,906.98 57,235.58 80%

1.2 Improved risk assesment methodology with climate related factors

64,079.21

53,035.23 24,374.43

7,640.64

32,015.07

32,064.14 60% 1.3 Draft national guideline on

local DRR planning and budgeting

114,095.97

54,195.04 16,658.79

6,917.60

23,576.39

90,519.58 44% 1.4 Analysis and preparatory work

for next cycle RPJMN for DRR inclusion

64,079.21

48,857.81 54,032.49

8,971.66

63,004.15

1,075.06 129% GMS 26,855.14 16,171.33 9,832.38 9,832.38 17,022.76 61% Total Output 1 386,252.09 247,190.39 150,255.36 38,079.61 188,334.97 197,917.12 76%

Output 2: DM Plan improved and DRR fiscal tracking monitoring criteria developed

2.1 Analysis and preparatory work for next cycle DM Plans with Considerations to CCA related programmes

102,853.18

54,554.55 39,440.31

13,785.46

53,225.77

49,627.41 98%

2.2 Draft of NAP 2013-‐2015 which

connected and synchronized with DM Plan

77,264.83 44,960.80 28,344.71 11,169.10 39,513.81 37,751.02 88% 2.3 Analysis and recommendation

for improving DM Plan coordination and Monitoring

104,289.22

43,455.78

16,226.54

10,825.23

27,051.77

77,237.45

62%

2.4 Analysis and recommendation for improving fiscal allocation for DRR

59,783.41 48,037.22 12,348.34 12,165.36 24,513.70 35,269.71 51%

GMS 26,914.29 13,370.58 6,749.03 6,749.03 20,165.26 50%

Total Output 2 371,104.94 204,378.93 103,108.93 47,945.15 151,054.08 220,050.86 74%

Grand Total 757,357.03 451,569.32 253,364.29 86,024.76 339,389.05 417,967.98 75%

(run date as of 5 March 2014)

Note:

This is to certify that the above statement of revenues and expenses is correct and that the expenses was incurred in connection with the approved projects for which the contributions have been received.

Please note that 2013 expenditures included in this financial report are provisional pending issuance of the certified financial statement for 2013 by the Comptroller's Office in UNDP

Headquarter on or before 30 June 2014.

Annex 4: Matrix Synergy EP-DRR and CDSP

Programme Components

Partners / Beneficiaries Objectives Outputs/Outcomes Personnel Personnel Activities Partners /

Beneficiaries Outputs

Improving the quality of socialization and simulation of BNPB Head Regulation No. 22 of

2010;

3 Consultants recruited (Lusina, Peni, Handoko) / Khairullah

Support to formulate recommendation for revision of existing guideline on provincial spatial planning

Bappenas

Staff of BNPB & Provincial BPBD master basic techniques for Formulation of Public Policy & Legal

Drafting;Nanang

2 Consultant recruited (Rizaldi Boer, Adi Rahman) / Ridwan Yunus / Arezka / Irawan

Support to improvement of risk assessment methodology with climate risks factors BNPB

Irawan / Saleh Jasape Support to draft national guideline on local DRR planning and budgeting Kemdagri

2 Consultants recuited (May, Dea)/ Khairullah

Support to produce recommendation and input for inclusion DM into next cycle RPJMN Bappenas

2 Consultants recruited (Dian, Ninil) / Arezka

Support to analysis and preparatory work for next cycle DM Plan BNPB

3 Consultants recruited (Bayudono, Hening, Dian) / Arezka

Support to draft DRR NAP as part of DM Plan 2015-‐2019 BNPB

1 Consultant recruited (Rahman) / Arezka

Support to formulation of indicators for monitoring and evaluation for DM Plan BNPB

3 Consultants recruited (Heri Sudarwanto, Yanita, Suyantoro)/ Khoirullah

Support to formulation of recommendation for fiscal tracking criteria/indicators Bappenas

Staff of BNPB & Provincial BPBD master basic techniques / methods of SOP drafting;

Staff of BNPB & Provincial BPBD are able to prepare and develop SOP of work; Nanang

BNPB and Provincial BPBD are able to apply SOP into the work management of institutions Nanang

BNPB & Provincial BPBD have a standard of clear and measurable work processes. Nanang

Staff of BNPB and Provincial BPBD master basic techniques / methods of Personnel Competency

Standards drafting;

Indra Nurpatria

Staff of BNPB and Provincial BPBD are able to prepare a draft of Disaster Management Personnel

Competency Standards.

Indra Nurpatria



Policy guidance developed to support better integration of

disaster risk reduction in planning and budgeting


Support to draft DRR NAP as part of DM Plan 2015-‐2019 BNPB DM Plan improved and DRR fiscal

tracking criteria developed.








Increased knowledge and skills to utilize ICT asset Noel

DM Plan improved and DRR fiscal tracking criteria developed

Support to increased theoretical knowledge of staff

in Disaster Management

Increased theoretical knowledge of staff in Disaster Management

Better program planning and synchronizationSupport to increased

theoretical knowledge of staff in Disaster Management

Improving Busines Process

Staff of BNPB & Provincial BPBD are able to formulate regulation / policy drafts correctly.

Nanang & Domi

Support to development of policy, guidelines, planning,

and budgeting on DRR

Improving Policy (regulation) Quality

ENHANCING POLICY AND PLANNING FOR DISASTER RISK REDUCTION



POSSIBLE SYNERGYCAPACITY DEVELOPMENT SUPPORT PROGRAMME

Development of Human Resource Management

To increase capacity in the dissemination of information

and collaboration, management ICT

Capacity Development of

Institution Government

BNPBICT Capacity

BNPB & BPBD




ENHANCING POLICY AND PLANNING FOR DISASTER RISK REDUCTIONPOSSIBLE SYNERGY

CAPACITY DEVELOPMENT SUPPORT PROGRAMME

Thorough monitoring and analysis of PUSDALOPS NoelIncreased maintenance and accountability of ICT

asset Noel

Increased disaster preparedness and response Robert

Dissemination and control capability Support to data and information sharing

1 Consultant being recruited / Arezka


Bappenas



BNPB needs assessment in disaster studies to support the development of BNPB policies,

guidelines and strategies

3 Consultants recruited (Lusina, Peni, Handoko) / Khairullah


Bappenas





tracking criteria developed

BNPB staff are able to develop a protocol that is integrated with humanitarian international

partnerships; → One draft of BNPB Humanitarian duties Handbook is generated

International Partnership in Humanitarian ArwinIncreased Good Governance through Internal

Reporting Tool1 Consultant recruited (Rahman) / Arezka

Support to formulation of indicators for monitoring and evaluation for DM Plan BNPB DM Plan improved and DRR fiscal

tracking criteria developedBNPB staff create and operate the short-‐term international partnership tool; → Program kit,

ranging from guidelines for registration, concept notes, implementation, M & E and exit strategy for

each international NGO and donor to specific disasters.

Arwin 1 Consultant recruited (Rahman) / Arezka



BNPB staff are able to create long-‐term international partnership mechanisms and

procedures ; → SOP to be used to establish long-‐term partnerships at bilateral, regional and

multilateral levels

Arwin

BNPB staff have a capacity of coordinating international donors and NGOs; → Donor

Coordination Forum Arwin

BNPB staff are able to produce an internal reporting tool; → One SOP for Internal Reporting is

generated

Support to skill development in monitoring, evaluation, and

reporting




Directorate for Community Empowerment is able to build a database as a basis of planning Chasan

Directorate for Community Empowerment has concepts of programs, monitoring & evaluation tools, and a plan draft of resilient village / sub-‐

district program development in 2013-‐2014

ChasanSupport to skill development in monitoring, evaluation, and

reporting






Support to skill development in research and methodology

management, ICT infrastructure, and technical preparedness for emergency

response

The Directorate for Community Empowerment

has increased capacity for the implementation and

development of more effective programs and

BNPB Development

BNPB

BNPB staff have increased capacity in the management of international partnerships

based on mastery of humanitarian protocol

supported by good governance.

Policy Making Capacity

Development / Scientific Study

Framework -‐ Based Planning

Capacity Development of Humanitarian Protocol and International

relations

BNPB

Capacity Development of

Community Empowerment

Support to skill development in monitoring, evaluation, and

reporting

BNPB

To accompany BNPB policy pattern to be more evidence-‐based policy, through capacity

building in the pattern of planning, strategy development and

implementation of programs based on analyses of disaster scientific studies at Deputy for Prevention and Preparedness, particularly at Directorate for

Disaster Risk Reduction

Skill development for BNPB staff that is relevant in research and methodology skills






Directorate for Community Empowerment has and introduces the concept of business institution

involvement in disaster riskChasan

2 Consultant being recruited / Ridwan Yunus / Arezka / Irawan / Yusniar







Increased Number of Budgeting Plans approved by Local Parliament Irawan / Saleh Jasape Support to draft national guideline on local

DRR planning and budgeting Kemdagri



Increased knowledge of BPBD staff about M-‐E process and method



tracking criteria developedA clear division of roles among BPBDs on Who,

Does What during a Disaster








East Java BPBD is able to prepare regulations of DM Plan

Didik S Mulyono

East Java BPBD has a database for planning and monitoring and evaluation of DM program

Didik S Mulyono




East Java Province BPBD is able to plan specific derivative plans

Didik S Mulyono Irawan / Saleh Jasape Support to draft national guideline on local




Increased knowledge and skills of BPBD Staff and stakeholders involved in the preparation of disaster

risk assessmentButtu Ma'dika





Meningkatnya kemampuan BPBD Sulawesi Selatan dan parapihak dalam penyusunan kajian risiko

bencana




Increased coordination and cooperation of stakeholders in development planning and

implementation of disaster risk reduction program in South Sulawesi

Buttu Ma'dika Irawan / Saleh Jasape Support to draft national guideline on local DRR planning and budgeting Kemdagri



Meningkatnya kemampuan BPBD dan parapihak dalam penyusunan dokumen perencanaan terkait

Penanggulangan Bencana




Increased technical knowledge and capability of South Sulawesi province BPBD Staff in DM / DRM Buttu Ma'dika





Meningkatnya jaringan kerja para pemangku kepentingan dalam membangun ketangguhan

masyarakat terhadap bencana di Sulawesi Selatan

coordinate community development actors in disaster risk reduction

Increased capacity of WEST SUMATRA BPBD in realizing

ALERT, RESPONSIVE, RESILIENT AND TAWAKAL

West Sumatra in the face of disaster

To increase capacity of East Java BPBD in Developing and

Implementing Disaster Management Plan of East Java

Province in 2012 – 2016

To contribute to the reinforcement of South

Sulawesi BPBD to be able to lead the implementation of

Disaster Management in South Sulawesi in an effective,

efficient and integrated manner to realize a disaster

resilient community of South Sulawesi / BPBD Sulawesi

Selatan memiliki kemampuan dalam menyusun kajian risiko

bencana dan perencanaan terkait PB bersama para pihak

East Java Province BPBD is able to develop DM Plan Didik S Mulyono

Empowerment

4 BPBDsCapacity

Development of BPBDs

Support to capacity development in DRM at sub-‐

natinal level

An increase in BPBD knowledge in DRM






Increased capacity of BPBD in planning preparation Josua





Increased capacity of BPBD in institutional management Josua




BPBD have an overview of financial resources to support Disaster Management Josua Irawan / Saleh Jasape Support to draft national guideline on local




Working Groups: Thematic sectors:

Community Empowerment Monitoring and Evaluation of DM Plan

Risk Assessment DRR Action Plan

Risk AssessmentSpatial PlanningDRR Action PlanBack ground study -‐ DM inclusion in RPJMN

International Partneship Monitoring and Evaluation of DM Plan

Risk AssessmentDRR Action PlanLocal Planning and BudgetingMonitoring and Evaluation of DM Plan

Strengthening Local Government

ICT

Increased capacity of BPBD (East Nusa Tenggara) in Disaster Management

according to the Main Duties and Functions

Evidence/Research Based Policy

ep-drr quarterly report oct-dec 2013 ma hs ks 1€¦ · 3 aifdr project update general information...

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