environmental sustainability targets and conducting...

ENVIRONMENTAL SUSTAINABILITY TARGETS AND CONDUCTING A COMPLIANCE AUDIT

Prof. David N. Mungai, PhD

University of Nairobi

College of Agriculture and Veterinary Sciences

Wangari Maathai Institute for Peace and Environmental Studies

P.O. Box 30197, Nairobi

Email: [email protected]

University of Nairobi ISO 9001:2008 1 Certified http://www.uonbi.ac.ke

MDAs required to:

Comply with the Environmental Management and Coordination Act (EMCA)

Submit 2014/15 Environmental Sustainability Audit Report on compliance with EMCA- 1999 (10%) audit checklist as outlined below

Submit Annual work plan based on the 2014/15 Audit Report (5%)

Establish/operationalize environmental sustainability committee (5%)

12th Cycle PC Guidelines 2015/16


Submit quarterly reports on the implementation of recommendations of the 2014/15 Audit Report (80%)

New MDAs are required to carry out an Environmental Sustainability Audit within the contract year

Guidelines to environmental sustainability activities – as outlined below 6 Focal Areas

38 areas of audit

Corresponding outputs/indicators

12th Cycle PC Guidelines 2015/16


Focal Area Areas of Audit Output/indicators

ENVIRONMENTALSUSTAINABILITY PLANNING

Institutional workplace environmental policy

Environmental sustainability policy

Structure to address environmental issues

Environmental sustainability committee in place

Respect for environment as core value in Service Charter

Core value in the Service Charter

Part I: Environmental Sustainability Activities – Areas of Compliance



ENVIRONMENTALSUSTAINABILITY PLANNING (Cont’d)

Contribution to preparation of SOEs and EAPs

Inputs to SOE and EAP on request

Compliance with EIA/EA Regulations (2006)

EIA reports for new projects/annual EA reports

Submission of comments during EIA review

Feedback on EIAs review (where applicable)




POLLUTION CONTROL

(Compliance with Waste Management Regulations, 2006)SOLID WASTE

Interventions on reducing, re-using & recycling of waste in the institution

Waste reducing, re-using & recycling initiatives in place

Proof proper disposal of solid waste, air conditioners, asbestos and E-waste among others

Evidence of contracted NEMA licensed waste handler or facility

Installation of waste segregation bins

Segregation bins

Submission of annual environmental audit reports –where applicable

Environmental Audit Reports




POLLUTION CONTROL

(Compliance to Water quality regulations, 2006 )EFFLUENT DISCHARGE – water use efficiency and appropriate disposal of effluent; protect human health and the environment

Water recycling, reuse and

conservation

Proof of water conservation

measures

Licensing of effluent discharges where applicable

License issued by NEMA

Construction of Sewerage facilities

Licensed Sewerage facilities /Proof of connectivity to main sewers

Installation of septic, soak pit and other sanitary methods of effluent control

Licensed Sewerage facilities




POLLUTION CONTROL

(Compliance to noise (2009) and

air quality (2014) Regulations))

NOISE AND AIR POLLUTION

Measures to prevent, control and

abate air pollution

Measures to promote compliance to Noise and Excessive Vibrations Regulations

Proof of measures to reduce air pollution

Proof of measures to prevent, control and abate air pollution




CLIMATE CHANGE MITIGATION AND ADAPTATION

(Ref.: Climate Change Response Strategy and Action Plan)

Installation of energy saving devices, renewable energy, water

harvesting

Energy saving devices , Rain water harvesting structures in place

Proof of measures to control greenhouse gases

Measures to control greenhouse

gases

Proof of mitigation and adaptation initiatives

Mitigation and adaptation initiatives

Compliance to Controlled substances regulations, 2007;-Importation, use and disposal of Ozone Depleting Substances (ODS)

Measures in place on importation, use and disposal of ODS




ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT

(Compliance to Conservation of Biological Diversity and Benefit Sharing Regulations, 2006)

Proof of Authority to access genetic resources

Permits to access genetic

resources

Proof of benefit sharing arrangements on utilization of biological and genetic resources

Evidence of benefit sharing on utilization of biological and genetic resources

Activities toward increase of

forest cover

No. of trees planted and survived




ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT (Cont’d)

(Compliance to Wetlands, River Banks, Lakeshores, and Seashore Management Regulations, 2009)

Submission of EIA reports for new projects where applicable

EIA Reports

Submission of EA reports EA Reports

Environment management plans for forests, wetlands, coastal zone, Environment significant areas among others

Environment management plans

Plant or support tree planting initiatives

No. of trees surviving




ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT (Cont’d)

(Compliance to Wetlands, River Banks, Lakeshores, and Seashore Management Regulations, 2009)

Restoration of degraded sites size of degraded lands restored

Conservation of riparian reserve Area of riparian reserves secured

and conserved




ENVIRONMENTAL EDUCATION

AND AWARENESS

Proof of behavior change among

staff

Behavior change assessment

Sensitization of staff and public on Environmental sustainability relevant to the institutional

mandate

Reduced cost of electricity, water

& Reduced waste

Participation in environmental events with communities and

schools

Evidence of Participation in environmental events

Recognition of environmental champions

Evidence of appreciation of environmental sustainability champions




PROMOTING ENVIRONMENTAL PROTECTION AND CONSERVATION THROUGH PARTNERSHIPS WITH STAKEHOLDERS

Environmental projects and activities undertaken through partnership with stakeholders

Projects and activities undertaken jointly

Memorandum of understanding MoUs

Joint management plans Joint management plans




PROMOTING ENVIRONMENTAL PROTECTION AND CONSERVATION THROUGH PARTNERSHIPS WITH STAKEHOLDERS (Cont’d)

Corporate social responsibility (CSR) on environment

CSR initiatives in place

Proof of Partnerships with NEMA on Monitoring and inspections to ensure compliance with environment legislation

Areas of partnerships with NEMA on Monitoring and inspections to ensure compliance with

environment legislation



Pre-audit phaseES Coordinator develops an audit schedule and

communicate with management and departmental heads –see sample

Develop an audit checklist in advance and share with departments – to ensure required info/data are made available during site/department visits – see sample

Part II: Conducting an Environmental Sustainability Compliance Audit


Date Time College Expected participants

20th July 2015 9:00 am CAVS Registrar, Environmental

Sustainability Committee

members, Heads of

Departments, Caretaker

21st July 2015 9:00am CAE Registrar, Environmental


members, Heads of


22nd July 2015 9:am CBPS Registrar, Environmental


members, Heads of


Sample audit schedule


Areas of auditActivity compliance Remarks

Yes No Unk N/A

1 Commission ES policy developed?

2 Is the ES policy signed by CUE CEO?

3 Is the policy on prominent display in main offices?

4 Have staff been issued with a copy (or summary) of the ES policy?

5 Have suppliers and contractors been issued with a copy of the policy?

6 Has the Commission Environmental Sustainability Committee been established?

Sample Audit Checklist - Environmental SustainabilityPlanning



Yes No Unk N/A

7 Have the necessary resources been allocated to cover specific environmental issues e.g. waste management, tree planting)/

8 Has the Commission Environmental Coordinator been given the responsibility of monitoring the effectiveness of policy implementation?

9 Is there a written procedure and schedule for reviewing the Environmental Policy?

10 Have staff been sensitized about the ES Policy and their obligations to implement it?

Part II: Environmental Sustainability Compliance Audit Checklist - - Environmental Sustainability Planning



Yes No Unk N/A

11 Is respect for the environment adopted in the Service Charter?

12 Has any staff in the Commission participated in preparation of SOE reports?

13 Has any staff in the Commission participated in preparation of EAPs?

14 Has an EA been conducted for any of the Commission facilities?




Yes No Unk N/A

15 Has an EIA been conducted for any new project for the Commission?

16 For both EA and EIA, is M&E being carried out?

17 Have any staff/Department submitted comments during EIA review?



On-site audit activities Initial briefing – (a) purpose of the audit, (b) inform

departmental team of their responsibilities & required participation (c) to answer any questions regarding the audit

Walkthrough – inspect and make observations on activities

Records review – e.g. waste characterization/profile records, notices of non-compliance, permits, asbestos survey reports etc

Complete the audit checklist - serves to document environmental findings



Observations during a walkthrough


Exit briefingBriefly discuss audit findings – intervention measures and

responsibilities to correct any non-compliance

Post-audit activities report writing – guidelines on scope of the report provided by

NEMA

development of the annual work plan – format provided by NEMA




Annual Work Plan for Environmental Sustainability targets

1st July 2015 – 30th June 2016

Name of organization Type of organization (tick where Applicable)

UIVERSITY OF NAIROBI Ministry of Department County Public University

State corporation Tertiary Institution Others Specify

Focal areas Annual target activities Indicator Time frame

1st quarter 2nd quarter 3rd quarter 4the quarter

Environmental sustainability

planning

Submission of annual

work plan

Annual work plan x

Submission of 2014/15

audit report

Audit report x

Submission of quarterly

reports

Quarterly reports x x x x

Revision of corporate

environmental policy

Revised


x

Hold environmental

sustainability committee

meetings

Minutes of meetings x x x x

Sensitize 200 students

and staff on corporate


Number of staff and

students sensitized

x x

Preparation and submission of an approved environment policy for those institutions that have not submitted

Establishment and operationalization of environment sustainability committees including holding quarterly meetings

Addressing waste management issues (segregation, reusing, recycling, use of licensed transporters etc

Sensitization of staff and stakeholder on environmental sustainability

Licensing of applicable activities under various EMCA Regulations including EIA for new projects

Recognition of institutional environmental champions

Priority areas of focus - NEMA



THANK YOU FOR YOUR ATTENTION

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