environmental management plan...this environmental management plan (emp) is the property of...

Environmental Management Plan R06‐05VF‐B

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Issue no: 7 Date: Jul 2015 Parent document: R06 Work Package Planning Process

Approved for IMS: IMS Manager Document owner: Rail Standards and Compliance Manager Workspace file: 11.1 of 67

Uncontrolled when downloaded or printed

Business Unit: VF‐R Contract no. & name: C12505 – Felixstowe Branch Capacity

Environmental Management Plan C12505 – Felixstowe Branch Capacity GRIP 5‐7

June 2017 – October 2019

Prepared by:

Graham Taylor

Environmental Manager

Signature: Date: 18‐08‐17

Reviewed by:

Dan Smith

Project Manager

Signature: Date: 30‐08‐17

Authorised by:

Ben Porter

Senior Project Manager

Signature:

Date: 30.08.2017

This Environmental Management Plan (EMP) is the property of VolkerFitzpatrick Ltd (VF). It has been developed based upon

known activities and information available at the time of preparation, in association with the contract documents, including

those produced for tender purposes, and is complementary to VF’s Health & Safety, Environment, Quality and Sustainability

(HSEQS) Management System.

The EMP has been prepared specifically to address the Environmental requirements for this contract, including any restrictions

that may affect the work, such as neighbouring buildings, utility services, vehicular and pedestrian traffic flows, and work

activities of the client. Any variations to the Company Procedures and documents referred to in the HSEQS Management System

shall be detailed within this document.

Review and Acceptance by:

Clive Gray, Project Manager

On behalf of Network Rail / Client

Signature: Date:

mcollin9

Typewritten Text

PP Michael Collins

mcollin9

Typewritten Text

05.09.17


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CONTENTS

Revision Record ....................................................................................................................................................................................................................... 5

EMP Revision Record ............................................................................................................................................................................................................... 5

GENERAL REQUIREMENTS .............................................................................................................................. 6

Description of the Works ......................................................................................................................................................................................................... 6

Site Address ............................................................................................................................................................................................................................. 7

Site Compound Location and Parking Arrangements .............................................................................................................................................................. 7

Programme Details .................................................................................................................................................................................................................. 7

Key Programme Details / Milestones ...................................................................................................................................................................................... 7

Working Hours ......................................................................................................................................................................................................................... 8

Existing Records and Plans relevant to Environmental Management on Site .......................................................................................................................... 8

Site Accommodation ............................................................................................................................................................................................................... 8

Requirements for site connections/arrangements .................................................................................................................................................................. 9

Site Restoration ....................................................................................................................................................................................................................... 9

Site Plan 9

Key Environmental Risks / Opportunities .............................................................................................................................................................................. 10

Requirements and Consents .................................................................................................................................................................................................. 11

Permits, Consents and Licenses ............................................................................................................................................................................................. 12

Objectives and Targets .......................................................................................................................................................................................................... 12

Project Goals................................................................................................................................................................... 12

Resources, Roles, Responsibility ............................................................................................................................................................................................ 14

Environmental Responsibilities ...................................................................................................................................... 14

Allocation of Responsibilities, Signatories and EMP Briefing ......................................................................................... 14

Competence, Training and Awareness .................................................................................................................................................................................. 15

Induction ........................................................................................................................................................................ 15

Sub‐contractors .............................................................................................................................................................. 15

On‐going Awareness ....................................................................................................................................................... 15

Internal Communication ........................................................................................................................................................................................................ 16

External Communication and Managing Lineside Neighbours .............................................................................................................................................. 17

Communication with Network Rail ................................................................................................................................ 17

Statutory Authorities and Non‐Governmental Organisations ........................................................................................ 17

Other Stakeholders (neighbours, stakeholders, interest groups, CCS) .......................................................................... 17

Project Neighbours ......................................................................................................................................................... 18

Site Work ........................................................................................................................................................................ 19

Records and Documents ........................................................................................................................................................................................................ 19

Monitoring and Measurement .............................................................................................................................................................................................. 19


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Inspections, Audits and Corrective Action ............................................................................................................................................................................. 20

Inspection and Monitoring Arrangements ............................................................................................................................................................................. 20

Specific Environmental Impact Areas ........................................................................................................... 22

Air Quality .............................................................................................................................................................................................................................. 22

Traffic and Transport ...................................................................................................................................................... 22

Mitigation Measures ...................................................................................................................................................... 23

Archaeology and Cultural Heritage ........................................................................................................................................................................................ 24


Contaminated Land ............................................................................................................................................................................................................... 25


Ecology & Invasive Species .................................................................................................................................................................................................... 26

Background Information / Key Issues ............................................................................................................................. 26

Management and Mitigation Measures ......................................................................................................................... 27

Species specific mitigation .............................................................................................................................................. 27

Protection of trees .......................................................................................................................................................... 28

Energy & Carbon Emissions ................................................................................................................................................................................................... 29

Landscape & Visual ................................................................................................................................................................................................................ 30

Lighting 30

Materials ............................................................................................................................................................................................................................... 30

Material Storage ............................................................................................................................................................. 31

Noise and Vibration ............................................................................................................................................................................................................... 31

Management of working hours ...................................................................................................................................... 31

Work outside of normal working hours (excluding emergency works) ......................................................................... 32

Siting and orientation Worksites, compounds and plant – use of barriers and enclosures ........................................... 32

Plant, vehicles & Equipment ........................................................................................................................................... 33

Piling 33

Site Rules and Behaviour ................................................................................................................................................ 33

Monitoring and Inspections ........................................................................................................................................... 33

Waste 34

Waste Elimination, Reduction, Reusing and Recycling ................................................................................................... 34

Waste Storage ................................................................................................................................................................ 36

Waste Disposal ............................................................................................................................................................... 36

Water (including drainage and connections) ......................................................................................................................................................................... 37

Reduction measures ....................................................................................................................................................... 37

Concrete wash water management ............................................................................................................................... 38

Silty runoff management ................................................................................................................................................ 39

Pollution prevention measures ...................................................................................................................................... 39

Soil Management ................................................................................................................................................................................................................... 39


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Soil Stripping General Requirements.............................................................................................................................. 39

Topsoil Stripping ............................................................................................................................................................. 40

Subsoil Protection ........................................................................................................................................................... 40

Subsoil Stripping ............................................................................................................................................................. 40

Soil Storage ..................................................................................................................................................................... 41

Soil Reinstatement ......................................................................................................................................................... 41

Aftercare and Handover of Reinstated Land .................................................................................................................. 41

Incident Response Plan (IRP) ........................................................................................................................ 43

Site Information ..................................................................................................................................................................................................................... 43

Contact List ............................................................................................................................................................................................................................ 43

Reporting of Incidents ........................................................................................................................................................................................................... 44

Guidance on when the Environment Agency should be informed ........................................................................................................................................ 44

Refuelling Arrangements ....................................................................................................................................................................................................... 45

Refuelling Procedure ............................................................................................................................................................................................................. 46

Fuel, Oil and Chemicals Requirements .................................................................................................................................................................................. 46

Unexpected Finds Procedure ................................................................................................................................................................................................. 47

Appendix 1 Project Environmental Management Flowchart ......................................................................... 50

Appendix 2 Organisation Chart .................................................................................................................... 52

Appendix 3 Contract Directory ..................................................................................................................... 53

Appendix 4 Site Rules ................................................................................................................................... 54

Appendix 5 Corporate Responsibility Objectives .......................................................................................... 55

Appendix 6 Risk Assessment Charts (E01‐02) ................................................................................................ 57

Appendix 7 Opportunities Register............................................................................................................... 65

Appendix 8 Miscellaneous ............................................................................................................................ 67


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RevisionRecord Minor changes to the EMP (e.g. changing a name on the organisation chart) do not warrant a re‐brief of

the EMP to the project team. These can be recorded below by entering the issue number and AMD, e.g.

1 (AMD).

Major changes, or six subsequent minor changes, do require a full briefing to the project team and a new

issue number. Records of briefing must be retained in Appendix 7 Miscellaneous.

Note, when uploading revisions to Workspace, ensure that during the upload amend the issue number

to match that of the document itself.

EMPRevisionRecordIssue no. Date Section no. Subject Authorised

1 August 2017 All GRIP 5‐7 production GT

2

3

4

5

6


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GENERALREQUIREMENTSThis plan fulfils the requirements of our environmental policy statement and has been prepared to

include any environmental considerations brought to our attention by the Client or their representative.

The VolkerFitzpatrick Environment Policy shall be displayed on the notice boards in all fixed and

temporary locations. A project specific environmental and sustainable development policy shall be

developed, displayed and communicated to the workforce. The Environmental Management Plan (EMP)

should be read in association with business unit policies and procedures, CIP Environmental Manual

(found in the Workspace Document Library), and the Pre‐construction Information where applicable.

Authorisation to construct the additional track was secured by the Felixstowe Dock and Railway

Company in 2008 (by way of the Felixstowe Branch Line and Ipswich Yard Improvement Order 2008 and

the Felixstowe Branch Line (Land Acquisition) Order 2014).Network Rail has submitted a separate

Transport and Works Act Order application to enable the relevant powers to be transferred to Network

Rail. This application was submitted on 28th September 2016 and is currently being considered by the

Secretary of State. Following the determination of the new TWAO the scope of these works will then

been included within this plan as a major revision.

An internal environmental planning meeting (EMS‐01) was held on 14th August 2017 with the

environmental and project management team in attendance. The meeting detailed the specific actions

required for the construction phase.

The project management team are responsible for reviewing the proposed work processes and

monitoring site activities. The environmental implications of the project’s activities will be considered

during design reviews, planning meetings, work package plan and task brief reviews and on site as part

of the health, safety and environment inspections.

An appointed specialist from HSEQS will provide environmental management guidance to the project.

Where necessary further advice may be sought from VW UK shared services or specialist external

consultants. Any advice given by specialist external consultants must be ratified by HSEQS.

We will comply with all employers’ environmental requirements, standards as specified within the

contract.

The Environmental Manager that has been appointed for this project is:

Name: Graham Taylor

Mobile number: 07392 134161

Email address: [email protected]

DescriptionoftheWorksThis scheme is to enhance freight capacity between the Port of Felixstowe in East Anglia, the Midlands, and

the North. As part of this, a need has been identified to upgrade capacity on the Felixstowe Branch Line

between Westerfield and Trimley. The current track configuration is single track with limited passing

facilities.


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The works included within the existing Transport and Works Act (TWAO) comprise an extension of the

double track at Trimley (hereinafter referred to as the ‘Trimley Loop work’), upgrading four existing highway

level crossings between Westerfield and Trimley, as well as signalling and rail systems modifications to

support these works.

The Trimley Loop work includes an approximately 1.4km long section of new track with associated

earthworks widening adjacent to the current single track on the southwest side of the railway (Up side)

between Cordy’s Lane to the west of Trimley Station to the south of Grimston Lane.

SiteAddressThe construction compound has not yet been setup. The location of the compound will be:

Volkerfitzpatrick Site Offices

High Road

Trimley St Martin

Felixstowe

IP11 0RG

SiteCompoundLocationandParkingArrangementsParking at site compound, address above.

ProgrammeDetails Contract Commencement Date: June 2017

Proposed Completion Date: October 2019

Duration of Works: 2 years

KeyProgrammeDetails/Milestones Phase Description

Surveys June 2017 – November 2017

Vegetation clearance November 2017 –January 2018

Enabling works January 2018 – April 2018

Haul road construction March – June 2018

Ancillary civils Jan 2018 – October 2018

Earthworks March 2018 –August 2018


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Railway Systems July 2018 – December 2018

Signalling commissioning May 2019 – June 2019

Level crossing works October 2018 – July 2019

Permanent way works August 2018 – July 2019

Scheme handback March 2018 – October 2019

WorkingHours Activity carried out on

Monday to Friday Core hours 08:00hrs to 18:00hrs

Saturday, Sunday & Public

Holiday

Saturday – 08:00hrs to 13:00hrs

Sunday – no works (unless in agreed possessions)

Public Holiday ‐ no works (unless in agreed possessions)

Possession Hours The majority of the possessions utilised for the project will commence at

18:50 on the Saturday evening and finish at 04:00 Monday morning

Working Restrictions As identified in the planning conditions.

ExistingRecordsandPlansrelevanttoEnvironmentalManagementonSite The extent and location of existing records and plans that are relevant to environmental management on

site, including information about existing structures and underground/overhead services (if appropriate),

will be uploaded and retained on Workspace with hard copies available as appropriate or on request.

This information will be incorporated as appropriate into the EMP, WPPs and Risk Assessments.

SiteAccommodationWhen locating site accommodation, consideration shall be given to minimising visual impact and to

providing wastewater discharge to a suitable approved sewer. Where this is not possible, alternative

arrangements shall be made for temporary storage and subsequent disposal of sewage via specialist

contractor. This will include an appropriate waste duty of care trail.

Consideration shall also be given to the type of foundation to be used for temporary accommodation, to

avoid disruption of the existing environment, where it is not located on an area of proposed hard‐

standing for incorporation into the contract works. Connection of services and other ancillary

requirements will be completed with care and consideration. On project completion the area will be

returned to pre‐existing conditions or according to contract / client requirements.


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Requirementsforsiteconnections/arrangements

Connection / arrangements Applicable Approved (include date of

approval)

Usage

monitoring

arrangements

Water Y

Bowser until moving to a

permanent connection with water

supplier.

Water deliveries

/ meter

readings

Mains electricity Y

Site offices will have metered

supply if existing capacity facilitates

this.

Fuel deliveries /

meter readings

Generator Y Generator power for site welfare Fuel deliveries

Gas N Not anticipated N/A

Foul – Mains Y Currently reviewing permanent

connection to local sewer

Foul – Septic tank Y Welfare cabin septic tanks to be

emptied weekly

SiteRestorationAt the end of the contract, those areas of natural habitat and agriculture affected by construction

activities but not permanently lost to development shall be restored in accordance with the landscape

design and contract requirements. As per the design trees will be planted to integrate the scheme with

the surrounding landscape. No surplus materials and waste will be left onsite and will be removed. The

project is committed to no net loss of biodiversity and so compensatory habitats will be provided in line

with recommendations from our ecologists.

SitePlan A site plan will be produced and form part of the site induction. The site plan will be displayed in

prominent positions such as notice boards or induction / meeting rooms and must be reviewed during

the life of the project and amended accordingly.

The site plan should include, but not be restricted to:

1. General site layout

2. Site access / entry points, including access for emergency services

3. Parking areas

4. Vehicle routes / pedestrian walkways

5. Storage areas, including any lay‐down areas

6. Containers on site and their contents

7. Waste storage arrangements

8. Any segregation of working areas e.g. areas under specific subcontractor responsibility


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9. Any restricted or special working areas e.g. proximity to neighbours

10. Site drainage system including drain covers, surface water or foul water systems, discharge

points, soakaways, oil separators/interceptors, and any shut‐off valves. It should also indicate

the direction of flow within the drainage system. (Note it is good practice to mark surface water

drain covers blue and foul water covers red)

11. Location of the mains water supply stopcock, any sprinkler control valves, and fire hydrants

12. Position of controlled waters e.g. streams, ponds, culverts, spring, borehole, well, aquifer

13. Any potentially sensitive areas of porous or unmade ground

14. Environmentally sensitive areas e.g. nesting bats or birds, badger setts, newt fences, invasive

plants

15. Location of pollution prevention materials e.g. spill kits, sand

16. Concrete wash‐out point

KeyEnvironmentalRisks/Opportunities At the project environmental planning meeting the E01‐02 Environmental Risk Assessment is

implemented to identify the significant project environmental impacts and aspects. Projects must ensure

the significant environmental risks are suitably controlled. Appendix 7 includes the Opportunities

Register which is used to detail opportunities identified during the design or construction phase that can

be incorporated into the project.

The common project environmental risks are detailed within section 1.2. Risk assessments detailed in

the pre‐construction information, together with further risk assessments deemed necessary including

those for activities carried out by other Contractors, shall be reviewed and approved for use. The

identification and effective management of activities with risks to the environment is planned,

organised, controlled, monitored and reviewed at the four‐weekly health, safety and environmental

meetings.

Method statements/work package plans are prepared for activities with significant environmental risk,

and these will be briefed to site operatives and a record kept (HSE‐19).

All persons attending site, whether visitors, employees or self‐employed, will be informed of the risks

together with the preventive and protective measures established, so that they understand what they

need to do.

Environmental permit to work systems to protect environmentally sensitive areas on site (e.g.

waterways) will be instigated when required and records will be maintained in the site offices. The

requirement for environmental permits to work shall be agreed during the EMS‐01 pre‐start meeting.

The following lists should be made site specific as applicable, non‐applicable items must be deleted

Control measures to deal with these will be clearly set out in section 2.0 and in method statements and

risk assessments as applicable.

Activity / Task Impact Duration of

works (wks.)

Day / Night /

Possession

Risk Rating

(from E01‐

02)


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Use of

concrete Land and controlled waters throughout All

Medium ‐

6

Civils Noise and vibration Throughout All Medium ‐

6

Permanent

way works Noise and vibration Throughout All

Medium ‐

6

Earthworks ‐

excavation Dust 16 weeks All

Medium ‐

6

Earthworks ‐

excavation Disturbance of archaeology 16 weeks All

Medium ‐

6

Earthworks ‐

excavation Disturbance of land contamination 16 weeks All

Medium ‐

6

Vegetation

clearance and

ground works

Impact on flora and fauna (refer to

E01‐02 for specific details) 12 weeks Day

Medium ‐

6

Vehicle / plant

movement Noise, dust and emissions throughout All

Medium ‐

6

Waste storage Duty of care throughout All Medium ‐

6

Waste

movement Duty of care throughout All

Medium ‐

6

Waste

disposal Duty of care throughout All

Medium ‐

6

RequirementsandConsentsThe project will meet its legal requirements through compliance with any planning, local authority,

enforcement agency conditions and to all relevant legislation. Updates will be made available to the

project team via the Environmental Manager. The legal register is maintained and accessed externally

through subscription to the ENDS compliance Manager. The H03‐01 form ENDS Compliance Register

details all applicable environmental legislation. Full details of how we manage legal compliance are

detailed in VolkerFitzpatrick (VF) procedure H03 Legislation Compliance.

Environmental aspects and impacts are detailed on the register (E01‐01) which is available on

Workspace. A copy of the E01‐01 is also within Appendix 6. Full details of how we manage our aspects

and impacts are detailed in VolkerFitzpatrick (VF) procedure E01 Environmental Aspects and Impacts.

Specific requirements as detailed in pre‐construction information pack shall be incorporated into this

plan. This includes (where applicable):


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Ground Investigation Reports

Access & egress control to site and adjacent properties

Ecological surveys

Archaeology and Built Heritage assets

Environmental Statement information

Opportunities taken in the design stage to improve sustainability performance

Consents will be programmed with sufficient timescales to allow for dialogue with the consent granting

authority.

Permits,ConsentsandLicensesThe following table should record all relevant permits, consent, licenses and exemptions. As the

ecological surveys have not yet been fully completed the requirements for some protected species

licences are not known.

Type Issuing Body Date of Expiry Additional Comments

Section 61 Suffolk County

Council Not yet known

Initial start up meeting held with council on 17‐

08‐17. Application to be made by 15‐09‐17

Effluent discharge Anglian Water Not yet known Temporary offices (TBC)

Abstraction licence Environment

Agency Not yet known

Option to reduce reliance on potable water

supply.

European protected

species (Bat)

Natural

England Not yet known

Requirement to follow full survey information

(considered unlikely)

Development licence

(badger)

Natural

England Not yet known Requirement to follow full survey information

Ordinary

watercourse consent

Local

Authority Not yet known

Required where works may impact ditch, stream

or small watercourse

ObjectivesandTargetsProjectGoals Objectives are prepared and published for VF under the VW UK Corporate Responsibility programme;

the overall objectives of are contained in Appendix 5.

The following table summarises project specific objectives derived from the project’s sustainability

strategy objectives. Review of performance to these objectives will be conducted as part of internal

audits and progress meetings. Progress against objectives and targets shall be communicated to the

wider project team and the construction workforce through noticeboards, posters, tool box talks and

meetings.

No. Target Minimum requirements for the Project Monitoring Arrangements


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1. Report accurate date for eKPIs

Attain 100% accurate reporting of energy usage, waste creation & fuel use

Delivery notes (hard copies kept on file), HSE-03 subcontractor pre-start (uploaded to workspace)

2. Eliminate waste going to landfill (100%)

Achieve 95% of waste diverted from landfill

Site Waste Management Plan

3. Net positive biodiversity (120%)

No net loss of biodiversity Biodiversity offsetting values

calculated

5.

10% Carbon reduction against design baseline

Achieve a carbon reduction following carbon reduction workshops for bridleway bridge & ancillary civils

RSSB rail carbon tool

6.

Procure sustainable materials with a preference for local supply

Ensure all timber (including subcontractors) on site is 100% FSC or PEFC certified

All delivery tickets to be maintained and data reported through eKPIs

7. CEEQUAL award ‘excellent’

CEEQUAL award ‘very good’ CEEQUAL assessment and verification process

8. Achieve a CCS score of 45

Register CCS and score a minimum of 40

CCS monitor visits

9.

Generation of renewable energy for onsite use

Green energy tariff for purchased electricity

Usage monitoring / usage summaries

from suppliers

10. Non-potable water to supply 25%

Non-potable water to supply 10% of requirements

Water usage logs / meters

The sites will also:

Comply with all relevant environmental legislation avoiding prosecutions for the contravention of

environmental law and regulations

Raise environmental awareness throughout the site management team and sub‐contractors by means of

regular environmental tool box talks and awareness sessions

Implement suitable and sufficient controls to achieve zero pollution incidents (emergency spills, noise /

nuisance, water contamination, waste management issues) whilst maintaining an operational work site


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Implement the waste hierarchy: prevent waste where we can; reuse materials until we can’t use them

again; recycle waste where reasonably practicable; recover waste (e.g. energy recovery); and only

dispose of waste if no other options within the hierarchy are possible

Identify and recognise all designated sites (Sites of Special Scientific Interest, Areas of Outstanding

Natural Beauty etc.), listed buildings and protected flora, fauna and wildlife that may potentially be

affected by site activities. The site will instigate appropriate mitigation measures to ensure adequate

protection and that minimum disturbance is caused.

Resources,Roles,ResponsibilityEnvironmentalResponsibilitiesIt is the responsibility of management and supervisory staff to ensure that the Environmental

Management System is complied with on this project. At the pre‐contract safety meeting some project

specific environmental responsibilities are identified and allocated using EMS‐01 Environmental Planning

Meeting.

Whilst the overall responsibility for the environmental compliance, obligations and performance of these

works rests with the Project Manager (Dan Smith), specific safety roles may be performed by competent

nominated persons identified in HSE‐33 Allocation of Responsibilities. These responsibilities are reviewed

at the 4‐Weekly Health, Safety and Environmental Meetings. Current responsibilities for this project are

summarised in HSE‐33 which is held within the Construction Phase Plan.

AllocationofResponsibilities,SignatoriesandEMPBriefing General duties of employees with respect to environmental management are set out in the

Environmental Policy and Practice.

Allocation of site specific responsibilities and a record of signatures shall be maintained on HSE‐33 as

applicable and inserted in to Appendix 8 Miscellaneous. Section 2 of HSE‐33 requires allocation of a

responsible person to the following site project roles:

Demolition Coordinator

Emergency Coordinator

Environmental Coordinator

Waste Coordinator

Fuel Storage Coordinator

Community Liaison Representative

Noise Monitoring

Energy & Utility Warden

All those responsible persons, named in section 2, must sign section 15 of HSE‐33 as a record of their

signature and acceptance of responsibilities.

All relevant project management staff must be briefed on this EMP and their roles according to HSE‐33,

including any subsequent revisions (refer to 1.4 above) and records of the briefings must be retained on‐

site.


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Competence,TrainingandAwarenessThe Project Manager will ensure that all individuals employed on the contract have the appropriate

training and experience required for the implementation of this EMP.

In particular those members of staff identified as having an environmental role in HSE‐33 above must be

suitably experienced and competent to undertake the role.

A VF programme of Environmental Awareness training is available to staff members and where

appropriate members of the team will be allocated attendance.

Two minuted design workshops will be held during the detailed design phase which will focus on

designing out waste, carbon reduction, material types, reuse of materials and innovative production

methods.

InductionSite specific inductions will be given to all personnel entering site (as appropriate). In particular they will

be made aware of the site plan, site rules, the extent of the site, ground conditions and access

authorisation. This induction will highlight specific environmental risks and hazards on site, together

with the preventive and protective measures, including permits to work, as well as emphasising each

individual’s duties with regard to environmental management. Relevant parts of the EMP and Work

Package Plans will be made known. A record will be kept of all inductions carried out.

Sub‐contractorsSub‐contractors’ Supervisors will be given specific instructions and rules prior to starting work, which will

be recorded using form HSE‐17 Site Supervisors Instructions. Sub‐contractor’s sustainability performance

will be measured and reviewed quarterly.

On‐goingAwarenessToolbox talks and environmental alerts will be given on key topics arising during the construction phase.

The 4‐Weekly HSEQ Meeting will be the main forum to review the performance against objectives and

highlight areas of concern, as well as plan future health & safety requirements.

Instructions regarding environmental issues that require immediate action will be conveyed verbally,

followed up in writing when applicable.

No TBT Topic Target Audience Frequency

1. Noise and Vibration All Contractors 6 monthly

2. Dust All Contractors Prior to earthworks

3. Waste Duty of Care All Contractors 6 monthly

4. Re‐fuelling/spills All Contractors 6 monthly


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5. Ecology – nesting birds, bats,

GCN, reptiles, dormice, badgers

All Contractors Prior to vegetation works and where

working in proximity to areas of

potential.

6. Concrete wash water All contractors 6 monthly

7. Asbestos All contractors Prior to earthworks

8. Land contamination All contractors Prior to earthworks and piling

9. Being a good neighbour All contractors 6 monthly

10. Archaeology Earthwork contractors Prior to breaking ground

11. Sustainability awareness All contractors and staff 6 monthly

12. CCS requirements All contractors and staff 6 monthly

13. Water use All contractors 6 monthly

14. Scrap materials policy Site team Once

15. Material storage All contractors and staff 6 monthly

InternalCommunicationIt is the responsibility of the project / site manager to authorise the EMP, and to ensure that during the

contract period it is reviewed and developed to reflect the contract requirements and works being

carried out, including information from designers, sub‐contractors and any variations.

Minor changes to the EMP (e.g. changing a name on the organisation chart) do not warrant a re‐brief of

the EMP to the project team. These can be recorded below by entering the issue number and AMD, e.g.

1 (AMD).

Major changes, or six subsequent minor changes, do require a full briefing to the project team and a new

issue number. Records of briefing must be retained in Appendix 8 Miscellaneous.

Note, when uploading revisions to Workspace, ensure that during the upload amend the issue number

to match that of the document itself.

The Project / Site Manager is to ensure that the existence of this Plan and its provisions are made well

known to all personnel on site and any other interested parties. Site Inductions shall address

environmental issues, plus other training sessions as needed, including toolbox talks to raise awareness

of the environmental issues affecting the site and how they are to be tackled.

Specific Environmental Risks and Mitigation shall also be included in Work Package Plans. Details of the

communication methods can be found below:

Level Method People involved When


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Project Four‐weekly HS&E meetings / Safety

Committee / Project closeout

Management / workforce /

H&S manager

Four weekly /

as planned

Site team

Toolbox talks, task briefings, subcontractor

progress meeting, subcontractor

supervisor meeting (HSE‐05)

Workforce /

subcontractors

Weekly / daily /

as planned

Individual Feedback/suggestion boxes/hazard, near

miss, close call reporting

Directly with each

employee

Open door

policy

Stakeholders Additional stakeholder meetings Emergency services, LA,

schools, residents etc.

Pre‐

construction /

as planned

In addition to this, arrangements for all people on site to be consulted and contribute to H&S will be

provided by:

Encouraging all site staff to attend 4‐Weekly health, safety and environmental meetings

Daily contact with employees and their employers

Items specifically highlighted during sub‐contractors’ progress meetings

Analysing responses to information posted on the site notice board

The opportunities during site induction, method statement briefings (HSE‐19) and toolbox talks

(HSE‐20) to take part in the organisation of Health & Safety on site

Site management will liaise with all persons on site, taking account of and co‐ordinating their

views

Encouraging the workforce to elect an employee safety representative

ExternalCommunicationandManagingLinesideNeighboursCommunicationwithNetworkRailRegular progress meeting will be organised with the client every 28 days or as otherwise agreed.

Updates may include but not be limited to risk mitigation, environmental performance indicators,

progress against targets and a review of inspections and audit findings.

StatutoryAuthoritiesandNon‐GovernmentalOrganisationsAll communications with statutory bodies including applications or agreements must be done in

agreement with the client representative.

Records of discussions and meeting minutes will be held on file on VF form HSE‐47 Record of Third Party

Visits.

Where a statutory body makes an unplanned approach to site the client representative will be informed

as soon as practicable.

OtherStakeholders(neighbours,stakeholders,interestgroups,CCS)VW UK are an Associate member of the Considerate Constructors Scheme (CCS). As such all projects

(acting in the Principal Contractor role) over six weeks duration will be registered with CCS, unless

advised to the contrary by the environmental manager. Compliance with the Scheme’s Site Code of


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Considerate Practice indicates a site is achieving a standard beyond statutory requirements. The CCS code of practice shall be prominently displayed within the site offices. The policy shall be communicated to project management and the workforce through posters, tool box talks and briefings.

The five criteria of the CCS code are:

Enhancing the Appearance

Respecting the Community

Protecting the Environment

Securing everyone’s Safety

Caring for the Workforce

Project performance against these criteria will be evaluated by an independent assessment by the

Considerate Constructors Scheme. For further information refer to the CCS website: http://www.considerateconstructorsscheme.org.uk/

ProjectNeighboursNeighbour Type* Considerations** Letter drop

Thorpe Lane Residential Traffic of site vehicles, Site noise minimisation,

visual

yes

Grimston Lane Residential Traffic of site vehicles, Site noise minimisation,

visual

yes

High Road Residential Traffic of site vehicles, Site noise minimisation,

visual

yes

Reeve Lodge

Residential Home

Residential Traffic of site vehicles, Site noise minimisation, visual yes

Trimley Saint Mary

Primary School

School Traffic of site vehicles, Site noise minimisation, visual yes

St. Mary’s Close Residential Traffic of site vehicles, Site noise minimisation, visual yes

Gaymers Lane Residential Traffic of site vehicles, Site noise minimisation, visual yes

Stennetts Close Residential Traffic of site vehicles, Site noise minimisation, visual yes

Second Avenue Residential Traffic of site vehicles, Site noise minimisation, visual yes

Cordy’s Lane Residential,

industrial

Traffic of site vehicles, Site noise minimisation, visual yes

Station Road Residential Traffic of site vehicles, Site noise minimisation, visual yes

* Type ‐ e.g. School / College, Domestic, Industrial, Business / Office


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** Considerations – any restrictions on working operations must be detailed within the Working Hours table

of section 1.1 above

SiteWorkA member of the project team will be nominated with responsibility for briefing all staff on acceptable

conduct and delivery of notification letters approved by the client Community Relations representatives.

A minimum of 10‐14 days pre‐notification shall be provided prior to commencement of all work.

However, for some emergency and late notice work this will not always be possible. In this instance pre‐

notification shall be provided as soon as reasonably practicable. If it is not possible to provide pre‐

notification then the details of the work shall be provided to the clients Community Relations team. All

notification letters will include details of the Network Rail 24 hour contact number.

24hr Network Rail Helpline number: 08457 11 41 41

Complaints and Compliments will be recorded using QMF‐05 Compliments, comments, complaints log.

Details of the complaint will be provided to the client representative within 12 hours of the complaint

receipt.

RecordsandDocumentsAll documents will be stored on our document management system – Workspace. Hard copies will be

available on site of key environmental documentation including:

Environmental Management Plan


Specific Consent Approvals (e.g. Section 61 consent)

Waste Transfer Notes / Hazardous Waste Consignment Notes

Copies of all licences, consents, permits and permissions will be provided to the client Project Manager

in accordance with the requirements of the Contract and within 7 days of receipt.

At the end of the project final versions of key project environmental documentation will be provided

either as standalone documentation or for inclusion in the H&S file / O&M manuals. This will include but

is not limited to:

The Environmental Risk Assessment

The Environmental Management Plan

The Site Waste Management Plan

Mitigation and commitment measures

Details of environmental incidents

MonitoringandMeasurementReporting to the client will be undertaken on a four weekly basis. KPIs will be completed on a 4 weekly

basis detailing the information below:

Number and Type of Incidents


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Number and Type of Close Calls

Number and Type of complaints

Waste Produced – Landfill, Recycled or reused (tonnes)

Energy and Carbon – electricity (kWh), gas (m3), diesel and petrol (litres)Water Used – site water

use for cabins and work activities (litres)

Timber sourced (tonnes)

Inspections,AuditsandCorrectiveActionMonitoring of site operations will be carried out on a day‐to‐day basis by site management. Weekly site

safety inspections (HSE‐07) will be carried out and recorded by site staff on a rota basis (HSE‐06). Health

& safety, environmental and quality managers will also carry out regular inspections and audits.

Additional inspections will also be carried out by Directors and senior managers. Subcontractor

performance is used as part of future selection processes, and contributes to the further improvement

of supply chain performance through the application of lessons learnt. Investigations will be carried out

by site staff, or the relevant Manager, of all incidents and complaints whether causing injury, loss, or

near miss.

An audit will be conducted within the first 6 weeks of project start and at six monthly intervals

thereafter. The audit encompasses the whole suite of environmental management requirements. Issues

identified will be categorised as a Major (breach of legislation; mitigation), Minor Non‐Conformance

(breach of VF policy or procedure) or Action (observation).

Where a Major non‐conformance is identified the close out for compliance should be no more

than 7 days unless otherwise agreed

Where a minor non‐compliance is identified the close out should be no more than 14 days from

issue unless otherwise agreed

Where an action is identified this should be completed within a 1 month period

Close out of audits will require evidence and this will be kept in workspace identifying close out and the

close out timescales. The Project Manager will have ultimate responsibility for closing out any issues

identified but they may choose to delegate to appropriate individuals of the project team.

InspectionandMonitoringArrangements The following table summarises the monitoring arrangements in place for this project

Monitoring Type When Method

Site inspection Daily Site tour

H, S &E inspection Weekly HSE‐07 by site rep as per HSE‐06 rota

Senior manager inspection Monthly HSE‐07B

Subcontractor review Monthly / end of package HSE‐05

Environmental inspection Every four weeks EMS‐07 by environmental manager

Internal environmental audit 6‐8 weeks then 6 months Audit report and NCRs


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14001 Planned Registration body, audit report and NCRs

Statutory inspections Planned As required

Site visits by HSE or EA Generally unplanned Inspection report, HSE‐47


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SpecificEnvironmentalImpactAreasThis section details the specific impact areas and mitigation the project will employ to manage the

environmental risks and opportunities available. If a heading is deemed ‘not applicable’, it must be

stated why not.

AirQualityAs far as is reasonably practicable the project will seek to control and limit emissions to the atmosphere

in terms of gaseous and particulate pollutants from vehicles and plant used on the site and dust from

construction activities through:

Identifying potential sources of emissions to the atmosphere and applying appropriate control

techniques

Implementing measures to reduce the impact of dust in a timely manner

TrafficandTransportA Traffic Management Plan is to be developed at GRIP 5 (detailed design) stage to include measures to

manage traffic flows during construction. However, general mitigation measures to be implemented in

relation to traffic and transport, including non‐motorised users, will include the following measures:

Wherever possible construction vehicles will travel along the strategic highway network –from

the A14 (to the east of the construction site);

Access would initially be from the existing road network to the haul roads, with dedicated site

compounds. Importantly, construction vehicles accessing compounds to the west of the rail line

will arrive at site via the A1156, from Junction 58 of the A14 to Thorpe Lane to join the haul

roads. Vehicles will leave the site the same way, turning turn left from Thorpe Lane onto High

Road and re‐join the A14 to the north of the site as not to route through the centre of the village

when departing from site;

Construction vehicles accessing compound sites to the east of the rail line will travel from the

A14, via Howlett Way and not route through the centre of Trimley village;

During the works, access to the local area will be maintained for vehicles with as much

construction as possible being conducted outside of peak hours;

Site rules for drivers shall be established and will be signed by the driver to conform to the

standards;

This will include:

Permitted routes to and from site

No idling while waiting to be loaded or unloaded

No parking in residential streets surrounding the site

Site speed limit of 10mph to be adhered to

Follow signage and only reverse under supervision of competent banksman

Drivers to wait in designated areas and where PPE when out of their vehicles

All loaded vehicles leaving site should be sheeted

Where required vehicles shall be washed down prior to leaving site


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A copy of the site rules will form part of the traffic management plan.

Clear signage will be positioned to show temporary diversion routes for the affected Motorised

Travelers routes, PRoWs, footpaths and cycleways;

Users of the affected PRoWs, footpaths and cycleways will be notified of planned diversion with

signs along the sections to be closed during construction at least one month prior to the works;

Construction works will be programmed so that affected PRoW, footpaths or cycleways remain

open for part or duration of the construction works, and also that other routes can act as a

diversion route for those affected;

Local residents and recreational users will be informed of the works in advance and updating on

construction progress.

MitigationMeasuresWhere possible, dust creating activities will be completed away from sensitive receptors e.g. crushing or

cutting of concrete materials. The following control measures will be implemented as a minimum:

All plant and equipment will be well maintained and regularly inspected to ensure that exhaust

fumes and particulate matter is kept to a minimum. If a fault is identified the plant shall be

quarantined and repaired as required;

No burning of waste materials will take place on site;

Vehicles or plant will not be left running if not in use;

Dust suppression is required in times of dry weather, particularly during excavation and

demolition. All personnel working on site will ensure damping down of dusty materials using

water sprays is carried out;

Sufficient dust‐suppression equipment, including water bowsers with spray bars, will always be

available on site;

Dust logs will be maintained during dry periods (frequency to be confirmed);

Making sure that loose materials are stockpiled on site for the shortest possible time and

keeping stockpiles or mounds at a height of no more than 3m. Stockpiles of material shall be

covered during extended dry periods.

Slopes on stockpiles will be no steeper than the natural angle of repose of the material and

maintain a smooth profile;

long term stockpiles shall be left to re‐vegetate to stabilise surfaces;

Bentonite, grouts and other similar materials will be mixed only in designated areas which will

be enclosed or shielded as appropriate;

A trial of calcium magnesium acetate (CMA) or similar surfactant shall be used on the project for

its effectiveness compared to water alone (following liaison with the EA);

Confining haulage and delivery vehicles to designated roads within the site in accordance with

the traffic management plan;

Requiring contractors to use self‐sheeting lorries for the transport of dusty materials to and from

site;

All vehicles carrying friable material from the site will be fully sheeted;

A mechanical road sweeper will be utilised on the public highway to maintain the route free

from mud and dust;


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Providing an approved and easily cleaned hard surface and keeping clear of loose surface

materials on all site areas where vehicles regularly move around;

Regularly brushing down and spraying heavily used hard standing areas on site;

Establishing speed limits of 10mph across the site; and

All drilling and excavation surfaces to be wetted where there is a risk of airborne dust

generation.

ArchaeologyandCulturalHeritageSuffolk County Council has been consulted with regard to this scheme and has highlighted a number of

points relating to the potential impact of the works upon heritage assets within the study area. This

information was included in the Environmental Statement (Table 4.40). Due to the reduction in the

project scope some of these locations will no longer be impacted by the scheme and therefore require

no further assessment. The zones of archaeological potential are detailed in the table below:

Level of potential Description of area Applicable

High – May contain archaeology of national importance

Levington Heath Barrow Cemetery Scheduled Ancient Monument and adjacent land.

N/A

Medium – areas likely to be undisturbed by modern agriculture or construction

Small areas to the north of the alignment, east of Stratton Hall Drift

N/A

Area to west of residential area at Gaymers Land / Stennetts Close

Yes‐ although on northern side whereas track works are on south side of railway.

Strip of land at Westerfield. Scope reduced to upgrading level crossing from half to full barriers only.

Medium – areas of known archaeological potential that are likely to be subject to excavation

Permanent land take areas adjacent to the alignment, including those associated with the haul road and temporary land take areas where excavation will take place.

Yes

Low Permanent land take areas adjacent to the alignment, including those associated with the haul road and temporary land take areas where no excavation will take place.

Yes

MitigationMeasuresA programme of archaeological mitigation will be integrated into the construction programme. The exact

nature and scope of the programme of mitigation will be agreed with the Suffolk Archaeology Service


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once more detailed plans of the groundworks are available. A Written Scheme of Investigation shall be

produced;

Investigation techniques are likely to include geophysical surveys and/or evaluation trenching. Mitigation

will depend upon the significance and location of any remains found, but may include a further

programme of archaeological fieldwork designed to record archaeological remains likely to be affected.

The use of non‐invasive mitigation techniques such as building up ground levels and no dig solutions will

be explored where possible, subject to engineering requirement;

Opportunity shall be taken to promote the local historic environment. This will be through:

Information boards on site hoarding

Website information / media

Open days to view finds (if applicable)

Engagement with the local community in relation to the archaeological works will be explored

which may include school visits, open days and viewing platforms. Any programme of outreach

or public engagement will be undertaken following consultation with the project’s Community

Relations Manager.

Reports and archives from the baseline studies shall be submitted prior the end of construction to the relevant local government Historic Environment Record (HER).

ContaminatedLandThe principal historical sources of contamination identified which have the potential to affect current

receptors are considered to be:

Contaminated Made Ground from any historical uses within the proposed works location

including along the railway which are no longer present;

Contaminated Made Ground associated with the construction, operation, and maintenance of

the railway track; and

Contaminated groundwater or perched water associated with the construction, operation, and

maintenance of the railway track.

Persistant Organic Pollutants (POPs) arising from use as a fertiliser or pesticide.

However, further investigation is required at this stage to fully understand the potential impacts of land

contamination arising from this project.

MitigationMeasuresMitigation measures will be confirmed following completion of the ground investigation which will

include appropriate testing for contaminants. However, general measures to be incorporated include:

Ground Investigation, ground gas and groundwater monitoring, interpretive report and

Contaminated Land Risk Assessment will be udnertaken to ascertain risks from ground

contamination and gas. The data, assessments and reports will also provide details on the

expected quantities and locations of contaminated waste, and inform suitable material

management;

Piling and foundation design in areas of confirmed contamination should specify appropriate

materials to be resistant to any corrosive contaminants present (as necessary);


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Design to consider inclusion of quarantine area for contaminated wastes; any brushing down

and spraying heavily used hard standing areas should include drainage interceptors to avoid

contaminating surface/groundwater;

The design will ensure that minimal excavation is carried out and where possible repetition of

design or simplification and standardisation will be used to reduce bespoke on site work;

Efforts will also be made to source local material, or reuse of material within the wider scheme;

Efforts will be made to reduce the area of ground impacted by the works, to reduce the

transportation of materials on and off site, and the storage of materials on site for significant

time;

Consideration will be given to the design to maximise off‐site construction which will reduce

both materials used and waste generated on site;

Where possible recycled and secondary aggregates will be specified in the design, thereby

reducing the demand for virgin material;

Where applicable, decommissioned equipment will be taken by Route Services, a NR service for

internal management of resources and redundant assets; and

The design will seek to actively reduce the amount of materials of a hazardous nature where

viable.

Piling and foundation design in areas of confirmed contamination should specify appropriate

materials to be resistant to any corrosive contaminants present (as necessary);

Determine if asbestos is present and if so, appoint a suitably qualified contractor to safely

remove and dispose of all asbestos (as necessary);

Any piling or excavation in areas of confirmed contamination should be designed in accordance

with Environment Agency guidance;

Design to consider inclusion of quarantine area for contaminated wastes;

The Scheme will explore the option to use the CL:AIRE code of practice to retain soil and stones

for reuse on site, iwithin the agreed threshold limits, removing any environmental permit

requirements;

Contaminated spoil requiring disposal will be classified through representative sampling. On‐site

treatment should be the preferred option followed by off‐site treatment, and disposal at landfill

should be the least preferred option if on‐site or off‐site treatment options are not practicable;

and

Preferred disposal options should be identified in the project Site Waste Management Plan

(SWMP) and disposal will be undertaken by an appropriately licensed waste carrier. Disposal will

be at an appropriately licensed facility and waste records will be maintained.

Ecology&InvasiveSpeciesBackgroundInformation/KeyIssuesAt present it is assumed that licences for badgers will be required for the purposes of the EMP given that

surveying has nearly been completed for bat and dormice with no presence identified. However, licence

and mitigation requirements will be confirmed on completion of further ecological surveys and a

Landscape Ecology Management Plan (LEMP) created to detail the ecological mitigation measures

required (including planting) and ensure the long term management of habitats and protected species


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following completion of the Scheme. Implementation of the maintenance strategy shall be the

responsibility of Network Rail’s Infrastructure Maintenance Delivery Manager.

ManagementandMitigationMeasures Take all reasonably practicable measures to minimise harm to and disturbance of

wildlife caused by noise and vibration, dust and light pollution.

Minimise habitat loss by keeping the working corridor and extent of working areas to the

minimum necessary for the works. Removal of habitats and new compensatory planting

shall be undertaken in consultation with Natural England and the local authorities.

Adjacent habitats which are to be retained will be fenced off and sign posted to prevent

incursion or damage.

All areas of temporary land take will be restored as agreed with landowners and

landscape design.

The workforce and staff on the project shall be briefed on all ecological requirements

and records retained.

Vegetation shall be at times of the year detailed in the precautionary method of

working. Where there is a conflict of clearance times between protected species (e.g.

reptiles and nesting birds) further ecological advice will be sought.

SpeciesspecificmitigationThe following mitigation is proposed, based on current understanding of the species present at the

proposed scheme location:

Replacement planting ‐ Following completion of the works, species rich hedgerows and

woodland will be planted within the study area. This will include a species rich mix of

native species (as derived from ‘Mitigation Species Network Rail Preferred List’) such as

hazel, hawthorn, crab apple, blackthorn, buckthorn, field maple, white beam, alder,

hornbeam, beech, common oak, wild cherry and sessile oak. This will include areas of

scrub to be planted along the route, joining the newly planted hedgerow and woodland

to provide a series of connected habitats to replace those that are to be lost as part of

the Scheme works.

Dormice – Following the survey results undertaken in August 2017 no Dormice have

been found on the site.

Badgers ‐ The study area contains an active badger sett. As the Scheme works will

involve the loss of this badger sett, a development licence will need to be completed,

submitted and approved by Natural England to close the sett. This licence will detail the

timings of the works, methods to be used and will likely include the creation of an

artificial badger sett (as part of the mitigation works), within the retained area of the

woodland where it is currently located. Ecologists’ completing the dormice surveys

identified third party works that may have impacted the badger sett. A technical note is

being prepared by our ecologists to assess and inform what is now required. This

potential legal breach has been reported to the authorities however no communication

has been received to date.

Bats – The project contains a tree with potential for bats which shall be removed as part

of the scheme. Following further 2017 bat emergence and re‐entry surveys, it may be


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confirmed that the tree is not being used as a bat roost, no European Protected Species

Mitigation Licence (EPSML) will be required and the tree will be soft felled as part of the

Scheme vegetation clearance works. If bats are identified then an EPSML will need to be

completed, submitted and approved by Natural England to close the roost. This licence

will detail the timings of the works, methods to be used and will include the creation of

an artificial roosting features (as part of the mitigation works), within the retain area of

the woodland where it is currently located.

Bats ‐ The study area contains a connective habitat corridor along the railway route. As

the Scheme proposes the clearance of a large section of this vegetative corridor, it is

considered that this would cause disturbance to the bats that utilise this route. To

mitigate and reduce the impact from the loss of the vegetative corridor. It is proposed

that a temporary corridor is created along the route during the Scheme works. This

temporary corridor will involve the creation of a fence line (on one side of the railway

line) that will consist of a double line of heras fencing, covered in canvas (this will appear

to be a more natural corridor rather than using plastic or other man made material that

will appear foreign/alien to bats when echolocating along this route)

Bats ‐ A lighting scheme will be adopted to minimise light spill onto the surrounding

habitats. This will include use of cowled directional lighting.

Nesting birds ‐ If vegetative clearance works are not fully undertaken during the winter

preventative measures will be adopted during the clearance works to prevent impacts

on nesting birds. Where possible, vegetation will be cleared outside of the core breeding

bird season (March – August). If any vegetation clearance is required during the core

breeding bird season, the area will be subject to a nesting bird survey prior to clearance.

If an active nest is found an appropriate size buffer (min. 5 m) will created around the

nest with no construction activity within this exclusion zone until the chicks have fledged

the nest

Wintering birds ‐ To ensure that clearance works do not inadvertently effect nearby

areas where wintering birds may potentially use in the future, a Precautionary Method

of Working guidance will be adopted and in place before and during the Scheme works.

Reptiles ‐ Mitigation measures will be adopted to prevent harm to individual reptiles

that could be present in suitable habitat during the Scheme works. This will include

ensuring all clearance works follow a detailed Precautionary Method of Working

guidance document, which will be provided prior to the commencement of the works.

On discovery of any unexpected protected species or invasive species in areas not

identified in the ecology surveys works in the area shall cease and the unexpected finds

procedure detailed in section 3.4 will be followed.

Protectionoftrees The loss of trees shall be avoided as far as reasonably practicable. Prior to any felling of

trees within the working corridor, they will be assessed for their suitability for protected

species and any necessary measures taken.

All tree surgery operations shall comply with BS3998:2010 Recommendations for Tree

Works and shall be undertaken by specialist contractors.

Woody materials generated should be retained on site as far as reasonably possible.


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Selective removal of lower branches in an approved manner, to reduce mechanical

damage by construction plant.

Where trees are to be retained they shall be protected from damage (if likely) with

fencing and signage to the extent to the drip line.

The use of matting around the root zone to minimise soil compaction.

The use of chestnut paling around tree trunks to prevent damage.

No heavy materials or plant shall be stored within the canopy extent.

Energy&CarbonEmissionsThe project will look to make a connection to the grid rather than use temporary generators. The use of

generators will be required for transient cabin setups or where the remote nature of compounds means

that a mains connection is not feasible.

Site office accommodation will be eco‐efficient models and will include:

Highly insulated cabins (including floors).

Windows will be fully double glazed windows.

Heating control will be either by thermostat or timer.

Lighting will be via energy effcient high frequency fittings with low energy bulbs

controlled by passive infra‐red (PIR) sensors.

Instant hot water will be provided but will be suitably insultated.

Drying rooms will be through a combination of heaters and dehumidifers.

Onsite controls of energy management will be:

Plant operators will be required to switch off all plant and machinery where not in use.

All plant operators will ensure that any defect or malfunction in plant is reported and

quarantined until a repair can be undertaken.

Energy efficient plant will be chosen where practicable.

Plant and equipment shall be maintained to maximise fuel efficiency and minimise

carbon emissions. Maintainence records shall be maintained.

Durng the procurement process consideration shall be given to their energy efficiency

and carbon emissions.

Alternative energy sources, for example batteries or mains power, rather than

generators are preferred.

Energy use in office accommodation will follow best practise:

PCs to be set to energy saving modes.

Employees willbe required to switch off office equipment when not in use.

Employees will be encouraged to only print if neeccessary and double sided printing.

All printers are configured to go into energy‐saving mode when not in use.

Office equipment pruchased to have at least a energy rating of ‘A’.

The appoitned energy and utility warden shall ensure the above it being implimented.

Energy consumption shall be monitored both during our construction activities and at fixed offices, with

a view to seeking opportunities for further reduction wherever practical.


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Company owned and operated vehicles shall generally be diesel powered, which is considered to be

more energy efficient than equivalent petrol driven vehicles, resulting in less fuel consumed by our fleet.

Vehicles operated by the Company shall also be serviced in accordance with the manufacturer’s details

to maintain efficiency and minimise pollution.

Landscape&VisualThe following measures shall be implemented to minimise landscape and visual impacts during

construction:

Tree and vegetation removal will be avoided where possible;

Materials and machinery will be stored in a manor to minimise the impacts on views;

The contractor’s compound will be located away from residential properties as far as

possible and kept to the minimum size required for effective operation;

On completion of construction, all remaining construction materials will be removed

from the site;

Compounds will be fenced to provide visual attenuation;

The following measures shall be implemented to minimise landscape and visual impacts during

operation:

Landscaping to be undertaken at the end of the project in accordance with the design;

Due to the extents of the construction work site it is expected that there will be loss of

vegetation in some areas. These will be replaced with similar species and provide

opportunities for both visual screening and ecological benefit; and

Vegetation species will be selected based upon guidance provided by Network Rail and

Suffolk County Council and based on advice from landscape architects and ecologists.

LightingLighting type, direction and positioning shall be such to minimise the impacts on housing and adjacent

habitats. Lighting should be placed in such a way as to not cause significant nuisance or disturbance to

surrounding properties, dwellings and habitats. Construction lighting will be directed away from roads

and residential areas, to reduce light pollution.

Lighting will be switched off when not specifically required for construction, security or

health and safety. PIR lighting shall be used in offices so unused areas will switch off

automatically.

Restrict high‐level floodlighting installations to areas of major construction and possibly

the main site compounds. Sky glow will be minimized through the use of low spill lights.

MaterialsThe design shall minimise the specification of materials that:

Contain substances known to contribute to stratospheric ozone depletion or with the

potential to contribute to global warming

Have a hazardous nature or include hazardous materials where viable alternatives exist


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The design shall minimise the use of non‐sustainable resources. This shall include, but

not be limited to;

Designing solutions to reduce material consumption

Designing to minimise the requirement for primary materials such as aggregates

Identifying potential for reuse of products or materials within the project and via

Network Rail.

Where possible, recycled or secondary aggregates will be used to avoid the use of virgin

aggregate

Products with a recycled content will be used in preference to those without where

possible

Locally sourced materials will be used preferentially where this is economically feasible

Where specification allows, the use of cement replacements will be investigated to

lower the embodied carbon or concreting operations

Only timber that is from a demonstrable sustainable source will be used. Delivery tickets

will be on file with each line item stating whether it is from an FSC / PEFC source and

referencing the chain of custody certificate number. The chain of custody certificate will

also be on file showing the list of products covered under the certificate. This will be

followed in line with VW UK applicable business unit procedures

Materials vulnerable to damage through the weather / vehicle movements etc. will be

stored in designated areas and suitably protected.

MaterialStorageThe follow measures shall be followed to minimise wastage of materials:

Storage areas shall be clearly marked

Where hazardous materials are required these will be locked away

Where applicable, storage containers shall be maintained to a good standard

All materials will be securely stored to prevent breakage, vandalism or theft

Materials sensitive to weather shall be protected/covered

Storage of waste shall be separate from material storage

NoiseandVibrationConsents under Section 61 the Control of Pollution Act 1974 will be obtained for out of hours working.

Liaison with Suffolk County Council will be required to establish whether a Section 61 application will be

made for these works. It may be agreed with the client and the local authority that for certain activities

not anticipated to be noise sensitive such as site investigation and site set up, a Section 61 will not be

necessary.

Construction methodology will be assessed and where appropriate modified to reduce the impact on

sensitive receptors.

Best practicable means to minimise noise and vibration shall include:

Managementofworkinghours The management of working hours shall be used to mitigate the impact of noise and

vibration on sensitive receptors


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Normal working hours shall be:

0800 to 1800 Monday to Friday and

0800 to 1300 on Saturday

There shall be no working on Sundays and Public Holidays unless work on the operational railway is

required under temporary possession and communicated to the Local Authority (Section 61 to be

confirmed).

The site may operate from 0700 Monday to Saturday but no powered plant, machinery or power tools

shall be used or operated externally before the working hours above.

Deliveries to site shall be outside of peak traffic times where possible to minimise disruption to the local

road network.

Workoutsideofnormalworkinghours(excludingemergencyworks) Where possible all works shall take place during normal working hours. The duration and extent

of any work that must be carried out outside of normal working hours shall be minimised.

Works shall only take place outside normal working hours for justified health and safety reasons.

Work shall only take place outside normal working hours if any resident (or other sensitive

receptor) who may be significantly affected have been notified of the dates and times of all such

work at least 4 weeks prior to commencement, or as required by the local authority.

Work outside of normal working hours shall only take place if there has been prior notification

of it to the Local Authority and nearby residents. Prior notification shall be given to the local

authority as far in advance as is reasonably practicable (minimum of 14 days).

Prior notification to the local authority shall include:

1. The reasons that the work cannot be carried out during normal working hours.

2. The proposed dates and times of the work.

3. The proposed location of the work

4. Details of how the duration and extent of the work is to be minimised.

5. Details of the mitigation proposed to minimise impact on noise sensitive receptors.

6. Where required, an assessment of the impact of noise and vibration on sensitive receptors

performed. This shall be using best

Emergency works are unforeseeable works which are urgently and unavoidably required in the

interests of Health and Safety or the preservation of a building structure. Where emergency

works are carried out which may have a significant effect on residences the Local Authority shall

be notified as soon as reasonably practicable of the extent, duration and likely impact of the

emergency works.

SitingandorientationWorksites,compoundsandplant–useofbarriersandenclosures

Worksites, compounds, semi‐static and static equipment (e.g. generators, compressors and

pumps etc.) will be sited and orientated so as to minimise the impact of noise on sensitive

receptors (e.g. use of existing structures as acoustic barriers). Acoustic barriers and enclosures

shall be used to minimise the impact of noise on sensitive receptors, where this will make a

significant difference to noise exposure.


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Acoustic barriers are most effective when placed as close as possible to the source of the noise

or to the receptor.

Work areas may also be screened to mitigate visual nuisance.

Plant,vehicles&Equipment Modern, silenced and well maintained plant will be used at all times. Where practicable, plant

will be fitted with efficient attenuators, mufflers or acoustic covers. All plant and equipment will

be expected to meet noise limit and noise marking requirements prescribed by the Noise

Emission in the Environment by Equipment for Use Outdoors Regulations 2001.

All equipment will be shut down when not in use, vehicles will be required to switch off engines

if waiting unless required for operational reasons. This requirement will be briefed out to all

associated project staff and contractors as part of the induction process.

Wherever practicable, mains electricity will be used instead of generators. If generators are

required for use, low noise (“super silenced”) models shall be used as well as acoustic enclosure

to ensure noise is minimised.

All materials will be delivered, handled, stored and used in a manner that minimises noise.

Except for on‐track plant, all vehicle audible warning systems (including reversing alarms) shall

be of broad spectrum (“white noise”) type.

Reversing alarms shall be disconnected in certain circumstances (e.g. work outside of normal

working hours or when in close proximity to sensitive receptors) and a banksman allocated to

ensure noise nuisance is reduced to a minimum while maintaining safe working practices.

Piling Piling methods shall be chosen so as to minimise the impact of noise and vibration on sensitive

receptors. Piling works will be limited to day time working only for the Bridleway Bridge works.

SiteRulesandBehaviour All VF staff and associated contractors shall be subject to the generic site rules governing

shouting and the use of inappropriate language.

Shouting and raised voices shall be kept to a minimum except in cases where warnings of danger

must be given. Anti‐social behaviour by staff will not be tolerated and disciplinary action will be

taken where warranted, by VF Site Management.

MonitoringandInspections Periodically during normal working hours (and at least once per month) the site shall be checked

by a suitably qualified person (Environmental Manager) to ensure the use and correct

implementation of the best practicable means to minimise noise and vibration.

A record (EMS‐07) of all such checks, including the person carrying them out and any action

taken shall be kept and be made available on demand.

Prior to any work taking place outside of normal working hours a suitably qualified person shall

check to ensure that the best practicable means to minimise noise and vibration are in place and

that they are implemented at all times.

Monitoring will be undertaken periodically with a calibrated Type I noise meter.


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WasteWaste can have significant effects on the environment. Waste management preferred contractors will

be selected to help VF achieve its goals, increasing reuse and recycling rates, and reducing waste sent to

landfill. Evidence shall be requested from waste management contractors of their recycling rates prior to

waste being sent there. All waste shall be managed in accordance with the waste hierarchy principles:

Eliminate > Reduce > Reuse > Recycle > Recover > Dispose

EMS‐03 Site Waste Management Plan (or the clients own Site Waste Management Plan) must be

completed for all waste and non‐waste movements and maintained as a live record in folder 11.9.10 Site

Waste Management Plan (SWMP)

The following duty of care information shall be recorded on workspace (including those of all sub‐

contractors removing waste):

Copies of all waste carrier licences

Copies (including originals) of all waste transfer notes and hazardous waste consignment notes

Copies of all facilities (permits/exemptions)

Key waste contractors facilities to be visited and documented

Duty of care checks made on the public register shall be made and documented within the SWMP.

Where waste is produced, reports (preferably waste returns) will be requested to show the actual

tonnage of waste produced and the breakdown of how this waste was dealt with, e.g. diversion from

landfill rate

Procedure E04 Waste Management provides further detail on managing waste

Where possible, precast or pre‐cut materials to eliminate waste creation on site

WasteElimination,Reduction,ReusingandRecyclingThe table below outlines measures that will be considered during the construction phase.

General

Reduction measures Reuse measures

Designed elements to use standard module sizes of available

materials.

Groundwater and concrete wash out water to be

used for dust suppression or in wheel or boot

wash facilities (following treatment). This shall be

done in line with guidance on low risk waste

activities.

Procure size‐specific items which do not require cutting to

size.

Accurate measurement to ensure minimal wastage when

ordering materials.

Materials are to be delivered just in time for the work package

to minimise storage requirements and risk of damage onsite.


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Materials are to be stored and transported correctly so as to

avoid damage.

Materials while onsite are to be kept off the ground by the use

of pallets or timber bites.

The following components are to be prefabricated where

possible:

Rebar cages for piles

Concrete (sleepers)

Steel (rail, line side equipment)

All operatives are to receive training on the agreed reduction

measures.

Concrete and hardcore


Concrete orders to be as accurate as possible to reduce possibility of waste.

Use recycled aggregate in temporary works

where specification allows.

Use excess concrete elsewhere or return to batching plant where possible.

Excavated material (soil & stones)


Trenches to be sheeted rather than battered to reduce excavated material.

Re-use of site won materials where possible.

Timber


Reusable pallets to be used. Reusable formwork to be employed wherever practicable.

System shuttering to be used wherever practicable. Loose timber can be re-sized and used for formwork.

PVC hoarding to eliminate the use of timber. This would be retained after the project for use on future projects.

Designated area for waste timber to be stored before being sent to Community Wood Recycling Scheme.

Packaging



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Educate workforce to handle items carefully which can reduce the requirement for excess packaging.

Where packaging is unavoidable, arrange with the supplier to take back packaging for reuse or recycling.

Where timber pallets are delivered, these are to be sent back to the supplier for reuse.

Consider different types of packaging such

as heavy duty or permanent packaging which can be returned to the supplier and reused.

WasteStorage All waste containers will be signed to show the accepted waste stream (including EWC code)

Different waste streams will be segregated to aid in maximising reuse and recycling rates

Containers and skips shall be enclosed or secured as required to prevent waste from escaping

and pests/rodents getting access

Hazardous waste will be stored separately from inert and non‐hazardous waste, and different

hazardous waste will not be co‐mingled

Hazardous waste shall be stored in a specific area and stored in suitable containment where

required.

Storage of waste shall be on impermeable hard standing and positioned away from drains.

Consideration shall be given to position the waste storage area away from receptors near to the

main compound. This will also reduce noise impact during bin emptying or skip exchanges.

Exemptions for storing waste onsite shall be obtained as required.

Registration as a hazardous waste producer is no longer a requirement in England

WasteDisposal Full environmental permits, exemptions or other evidence will be obtained and checked to

ensure that disposal locations can accept the waste type to be sent there, and in the quantity

required

All waste transfer notes / hazardous waste consignment notes are to be checked before

signature to ensure all required information is recorded before the waste is removed

All waste duty of care information and waste movements will be captured in EMS‐03 Site Waste

Management Plan

Where possible excavated natural material will be used in accordance with CL:AIRE The

Definition of Waste: Development Industry Code of Practice. This will ensure that these

materials do not get classified as waste and are used in a sustainable manner

Where feasible, inert waste from demolition and construction will be crushed in line with the

WRAP Quality Protocol for the Production of Aggregate from Inert Waste and reused either on

site or transported for use at other construction sites

Procedure E09 Use of Materials on Projects gives more detail on the options to be considered on

site


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Water(includingdrainageandconnections)The objectives of water section are to implement working methods to protect surface and groundwater

from pollution and other adverse impacts including change to flow volume, water levels and quality. This

section shall also include water reduction measures to be implemented during construction.

Works will be undertaken in accordance with approvals from the Environment Agency and where

appropriate, site drainage, including surface runoff and dewatering effluents, will be discharged to

sewers where reasonably practicable and relevant permissions will be obtained from the sewerage

undertaker or statutory undertakers as required. Effects to surface and ground waters will be minimised

through best practice techniques which will include adherence to the relevant Pollution Prevention

Guidance notes published by the Environment Agency.

A site wide drainage plan will be development and will identify surface waters, groundwater protection

areas, pollution control devices, locations of spill kits, refuelling locations and gully locations.

At present there are no known works required near to surface waters although there are ditches likely

for land drainage at some field boundaries. If any temporary or permanent works affect these then the

appropriate consent shall be sought prior to works commencing. There is a principal aquifer and

superficial A aquifer throughout the extent of the site. Construction activities may provide a potential

pollution pathway (piling works) is considered to be high.

There shall be no discharge to ground or watercourses. Discharge consents will be obtained from

the Environment Agency before discharge into a watercourse takes place, and provisions made

to ensure such discharge is safe. There shall be no discharge to drains (surface or foul) without

consent from the relevant sewerage undertaker and/or Environment Agency. Treatment

requirements prior to discharges shall be agreed as part of this consultation.

Where work is being carried out near a foul tank or trunk sewer, we will give the required notice

to the Water Authority prior to commencement of any works

For new water connections (temporary and permanent) the required approval from the water

supplier shall be obtained

No detergents or surfactants shall be used where they may enter to the drainage system or

watercourse. In addition oil separator will be adversely affected with detergents and surfactants

and shall not be used.

A piling risk assessment will be undertaken in accordance with the Environment Agency

guidance and piling techniques deemed appropriate to identify and manage potential risks as a

result of creating pathways to groundwater will be implemented. A groundwater monitoring

regime shall be set up for piling work elements.

ReductionmeasuresDuring the development of the project the following will be considered:

Where water will be used (including what construction activities

Where could water potentially be wasted

What behaviours and or technologies (push taps, aerators, low flow fixtures, save a flush devices, PIR

sensors for urinals) can be introduced to reduce water wasted onsite


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Where an existing building is to be used consideration shall be given to retrofit water saving devices. The

water supplier for the area often support businesses looking to improve their water efficiency.

Metering and measuring facility water use help to analyse saving opportunities. This also assures water

using/saving devices are operating correctly to help prevent water waste from leaks or malfunctioning

equipment.

The Table below details where water will used, how usage will be recorded and what measures can be

implemented to reduce consumption.

Where water will be used and what activities will use water

Proposed source of water

How usage will be recorded

Options for increasing efficiency / Reducing reliance on potable water

Dust suppression Attenuation from hard standing / mains

Water use logs / meter Reuse of water from onsite water treatment facility

Attenuation pond

Use of chemical binders

Office

Rainwater / mains Sub‐meter Rainwater for WCs

Duel flush toilets

Control on urinals

Tap aerators

boot wash Mains Sub‐meter Water recycling tank

ConcretewashwatermanagementConcrete washout shall be contained within an impermeable (lined) skip or similar container. Signage

will indicate that this area is the agreed location for washout. Excess water shall be left to evaporate

during the summer months. Where small volumes of concrete washwater is generated then additional

cement can be added. Once hard it can then be removed as an inert waste. Where larger quantities of

concrete wash waters are generated then a settlement and pH adjustment of the water with CO2 shall

be used. This will then enable treated washwaters to be reused onsite. Prior to the discharge of treated

wash waters the environmental manager shall be consulted to confirm it is not likely to cause pollution.

This shall be done in line with guidance on low risk waste activities.

Containment will be positioned around concrete pumps and mixers to prevent excess concrete

contaminating the bare ground.

No concrete operations or washout shall take place within 10m of a watercourse or drains

without a specific risk assessment being completed


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Siltyrunoffmanagement Where possible, grassy vegetation buffer strips (>5m) shall be maintained around areas where

vegetation has been removed.

The use of silt fencing should be positioned where overland flow occurs. Silt fences do not

provide adequate silt removal from concentrated sources such as dewatering excavations or

discharges through a pipe.

Fencing shall be positioned to ensure that water cannot go around the fence nor underneath it.

The silt fence shall be dug into the ground

When stockpiling materials consider the gradient to ensure that during rainfall events the slope

will not collapse or cause significant volumes of surface runoff

Pollutionpreventionmeasures Works within 10m of a main watercourse or within an ordinary water course will require the

approval of the Environment Agency (main watercourses) or the Local Authority (ordinary

watercourses). If an environmental permit is required then there may be specific controls that

need to be implemented.

On‐site drainage will identify whether the outfalls are surface or foul through appropriate

signage. Spray paint shall not be used due to the pollution risk from application and wearing.

Stockpiles of materials and soil shall be located a minimum of 10m from watercourses or drainage gullies.

Arising’s from earthworks and piling shall only be stored on site in areas designated for the

purpose and should be regularly inspected to ensure that no surrounding ground or watercourse

is being contaminated by runoff or seepage. Fuel stores will be equipped with impermeable

bunds and plant nappies for use during refuelling

Equipment that uses fuel or oil (including generators and hydraulic equipment) must be

positioned on plant nappies on an impermeable surface where practicable

The use of plastic or metal drip trays are not permitted onsite for use as secondary containment

SoilManagementSoilStrippingGeneralRequirementsThe requirements for topsoil stripping are set out below and shall be read in conjunction with the

appropriate (available online) Defra good practice guidance:

In order to achieve good restoration it is important to undertake topsoil stripping in a planned

approach. This should allow reinstatement of agricultural land to similar quality of the original,

taking into account acceptable gradients for cultivation machinery and provision of suitable falls

and outlets for drainage systems.

Soil handling shall always be planned to minimise risks of structural damage, contamination and

erosion of soils.

Damage to soil structure is primarily a result of compaction by machinery, smearing from the

passage of machine blades or by the slippage of wheels trafficking over the land. Such damage

will be minimised if the movement of equipment is controlled with soil stripping carried out:

o Under as dry conditions as practicable, ideally between May and October.

o No works after 24 hours of heavy rain (i.e. more than 25mm in 24 hours)


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o Following heavy rain, only once the surface has dried out sufficiently to support vehicle

movement.

o Movements of machinery shall be restricted so no unnecessary trafficking takes place

over topsoil or subsoil. Careful supervision will be provided to ensure agreed routes and

works areas are understood and maintained throughout the operation.

o Selection of appropriate machinery taking into account the recommendations of the

Defra guidelines.

No stripping shall take place under the canopy spread of existing trees to be retained or adjacent

offsite trees.

Controls measures of managing silty runoff as detailed in section 2.9.1 shall be implemented to

minimise risks of soil erosion.

TopsoilStrippingThe area of permanent agricultural land take with topsoil is approximately 500m2. This will result in

topsoil for use. In addition, there will be temporary agricultural land take for contractors site compound,

construction laydown areas and haul routes where the original soils shall be used to restore the land.

Vegetation above 100mm shall be cut (taking into account any ecological precautionary method

of working) and remove from the land surface prior to topsoil stripping. This will help minimise

the risk of anaerobic zones developing in the soil stockpiles.

Topsoils shall be carefully stripped from all areas that will returned to agriculture and placed in

soil storage within the same area which will be used in the restoration of that land. It is not

necessary to strip topsoil from the areas where topsoil will be stored.

To minimise the risk of spreading animal diseases and soil borne plant pests the movement of

soil will be minimised and kept within the same farm holding for restoration use in the same

location.

Recommended topsoil stripping depths will be informed by trial holes.

Overdeep stripping will mix topsoil and subsoil and must be avoided. Colour differences will help

identify the layers in conjunction with the recommended topsoil stripping depths. If it is unclear

the depth of subsoil advice should be sought from the Environmental Manager.

Once topsoils have been stripped from temporary land take areas the contractor shall survey the

extent of any exposed land drains and have their condition assessed and recorded.

SubsoilProtection On areas of temporary land take which are to be restored to agriculture where no change of

level is proposed the subsoil surface shall be covered with a protective membrane prior to laying

down 150mm (to be confirmed) of hardcore. This will reduce the risk of contamination from

other soil types, construction materials, chemicals and will help prevent loss and damage to the

subsoils.

Where a change in level is required the subsoil will be stripped in addition to the topsoil.

SubsoilStrippingWhere subsoil is to be stripped this will be undertaken to a depth of approximately 550mm (upper

subsoil layer). Actual depths will depend upon the nature of the subsoil encountered and may be

informed by trial holes. Depending on the composition of the subsoil this will inform its use on site as a


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low nutrient substrate for areas of species rich grassland or select areas of woodland. Potential uses for

these will be developed with the design and incorporated into the Soil Management Section.

SoilStorage All topsoils required for agricultural restoration shall be stored on the farm of origin to prevent

the spread of any disease.

Topsoil and subsoil shall be stored separately and ‘like on like’ to minimise contamination and

loss of suitable material. E.g. topsoil should only be stored on topsoil. Topsoils shall be stripped

and removed from any areas where subsoil is to be stored.

Records will be maintained of the origin and storage location of all topsoils and subsoils to

enable restoration in the correct place and sequence.

Areas of soil storage onsite will be signed with the type of soil and protected from machine

incursion.

Soil storage locations will be positioned away from tree canopies and hedges (at least 10m).

Soil storage mounds shall not exceed 2m in height and shall be carefully constructed using the

minimum amount of compaction necessary to ensure stability.

No materials shall be stored on top of soil stockpiles and the operation of construction plant on

storage mounds shall be restricted to placement and removal of soils.

Where stockpiles are to be long term (>3 months) consideration of seeding to control potential

dust generation (TBC with input from designer and landowner).

The temporary storage of soil if agreement with local interested parties will be positioned as

such to act as a temporary screen of the construction activities.

SoilReinstatementSoil reinstatement in good weather conditions is critical to the success of land restorations. If specific

uses for subsoil is identified (e.g. as a low nutrient substrate) then this section will be updated to include

the specific reinstatement requirements.

When all structures, machinery and materials (including the protective membrane installed

above the subsoil) have been removed grading shall take place to ensure the necessary

drainable levels are achieved.

The subsoil shall be thoroughly loosened but only in dry conditions. Suitable rotary equipment

(e.g. winged tine subsoiler) shall be used to working to a depth of 250mm in the subsoil. Subsoil

loosening shall be carried out before topsoil replacement taking care around buried services and

shallow drains.

Topsoil shall be replaced to the original depth (as identified prior to earthworks commencing)

whilst minimising compaction of the loosened subsoil and limiting work to dry conditions.

Ideally topsoil should be loose tipped and levelled without re‐compacting the subsoil. If this

cannot be achieved further loosening shall be carried out once the topsoil has been replaced.

Any stones greater than approximately 100mm in diameter shall be removed.

AftercareandHandoverofReinstatedLand Reinstatement of the agricultural areas shall be carried out in consultation with the relevant

landowner.


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Continuing communication with the landowner shall be maintained to keep them informed of

progress and to deal with any matters arising.

A before and after survey of levels to ensure correct drainage and soil depths.

The landowner shall approve and agree the reinstatement works before and after soil

replacement.

Cropping as soon as possible is strongly advised with a crop that has a good rooting system

(grass or cereals). This will help minimise soil slumping and erosion in the event of heavy rainfall.

Handover packs (TBC) will be provided to the landowner detailing specific aftercare

recommendations.


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IncidentResponsePlan(IRP)The purpose of this plan is to ensure the effective management and co‐ordination of resources in the

event of a leakage or spill or any other environmental emergency occurring on or at locations where

works by VolkerFitzpatrick (VF) are being undertaken.

It also defines the criteria for the reporting and the investigation of leakages and spills occurring on or at

VF locations. This IRP can be printed off separately and shall be referred to in the event of an

environmental incident or emergency.

SiteInformationName of Company: VolkerFitzpatrick Ltd

Head Office Address: VolkerFitzpatrick Ltd, Hertford Road, Hoddesdon, Hertfordshire, EN11 9BX

Location of site this IRP relates:

postcode of main compound is IP11 0RH off High Road / Howlett Way. Grid reference: TM 27434 37346

ContactList

External Contacts

Contact Description Contact Number

Environmental regulator incident hotline Environment Agency 0800 807060

Local Water company / authority Essex and Suffolk Water 0800 526 337

National Grid Gas 24 hour gas emergency number 0800 111 999

UK Power Networks 24 hour emergency / supply loss 0800 783 8866

British Telecom UK based corporate sector customers 0800 028 5314

Network Rail Emergency 24 hour helpline 03457 11 41 41

NR Project Manager Clive Gray 07515 620086

Local Authority EHO Mobile Number TBC

Adler and Allan Emergency spill response 0800 592 827

Internal Contacts

VolkerFitzpatrick Head Office Main switchboard 01992 305 000

Ben Porter Senior Project Manager 07747 464061

Dan Smith Project Manager 07469 414971


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Gary MacNeil Works Manager 07739 162670

Graham Taylor Environmental Manager 07392 164161

James McMorrow Senior HSEQ Manager 07824 599353

Andy Battye Head of HSEQ 07786 335995

Adrian Shah‐Cundy Head of CR 07789 031090

TBC Health and Safety Manager

ReportingofIncidentsIncidents are captured via the VF incident reporting form (HSE‐31). Where an incident occurs on site the

VF Project Manager and the client Project Manager should be informed. Any incidents on the live railway

should be reported to the NR Asset Management Control Centre.

In the event of an environmental incident then the following actions shall be instigated as per the H07‐

04 below:

Close calls (where an environmental incident could have occurred) will be completed via the Close Call

cards located on‐site or via the link https://www.surveymonkey.co.uk/r/Close_call.

GuidanceonwhentheEnvironmentAgencyshouldbeinformedThis information has been taken from the Network Rail’s memorandum of understanding with the

Environment Agency. This information is available in the Contract Requirements Environment

(NR/L2/ENV/015).

Spillages of Hazchem listed chemicals

Spillages of low hazard products with polluting potential (refer to Table 9 below)


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Hydrocarbon spillages (e.g. oil, biodegradable oil, paraffin, diesel, petrol) greater than 20 litres

Incidents by / near a watercourse

Incidents at Environment Agency identified “sensitive” areas

Major incidents in combined drainage areas e.g. in stations

At times there may be incidents that do not fall into any precise category, and if there is any doubt, the

Agency should always be contacted.

Low Hazard Products with Polluting Potential – Circumstances requiring EA notification

Substance Threshold Example

Detergents 25 litres Washing powder, washing up liquid, Shampoo, Soap and car cleaning

products

Disinfectants 25 litres Household bleach, Dettol

Food stuffs 250 litres Most have the potential to cause problems, especially sauces, sugars,

salt, syrups, milk, yoghurt and vinegar

Fertilisers 250 litres All

Paints and dyes 25 litres All

Inorganic powders 250 litres Silt, Sand, Cement, Chalk, Gypsum/ Plaster

Organic liquids/

slurries Varies

Blood, Offal, Sewage Sludge, Anti‐freeze, Cutting lube, Cooking oils,

Glycerine, Alcohols, Latex and Soluble polymers

The effects of these products vary; some such as detergents are directly toxic to aquatic life. Silt and

sand can cause the smothering and choking of aquatic life while others such as foodstuffs, drinks and

blood can lead to deoxygenating of the watercourse. Others still may produce a combination of these

effects. Every effort should be made to contain these products. The threshold values listed above are

only a rough guide and in the event of any spillage advice is freely available from the EA.

At times there may be incidents that do not fall into any precise category, and if there is any doubt, the

EA should always be contacted.

RefuellingArrangementsBelow is the minimum standard for sites and should be supplemented with any relevant site‐specific

information / controls.

Each site must nominate a Fuel Storage Coordinator (as detailed in HSE‐33) and all storage locations /

mechanisms must be inspected weekly and recorded on HSE‐07.

The key criteria for storage are:

a) Petrol

The maximum size of the container should be 10 litres

The containers should be suitably constructed and adequately labelled


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Containers should be stored in the fuel store within the site compound

Ideally the storage place should be more than 6m from the nearest building, highway or

footpath

Any storage area should be bunded or the fuel store must be leak‐proof

When used remotely on site, to fuel pumps or generators, containers should be placed on a

plant nappy and a spill kit must be on hand in case of spillage

b) Diesel

Diesel stored in a tanker / bowser shall be clearly labelled and locked when not in use

All tanks and bowsers must be fully bunded

When a diesel bowser is used on site there should be a spill kit on hand in case a spillage occurs

When diesel is stored on site in small containers they should be adequately constructed,

correctly labelled, and placed on a plant nappy to contain any spillage that may occur and

protected from impact damage

RefuellingProcedureThis procedure outlines the steps to be taken when refuelling on site.

All local watercourses must be identified and site drainage determined. This information should

be recorded / available on site maps

No plant or machinery is to be refuelled within 10m of any watercourse without a specific Risk

Assessment and Work Package Plan being in place

Where possible, all plant must be taken to the main fuel tank for refuelling. For large or

stationary plant and equipment a bunded fuel bowser shall be filled from the main tank in order

to distribute the fuel

A spill kit or absorbent granules must be kept adjacent to the main tank, carried with any mobile

bowser and kept in the machines to be refuelled. The operative carrying out the refuelling

operations shall check this prior to transferring any fuel

Prior to transferring any fuel the person carrying out the operation must dip the tank to be filled

to assess the quantity required

All ancillary equipment (hoses / pistols / valves etc.) must be kept within secondary containment

When not in use, nozzles on fuel tanks / bowsers must be securely padlocked to prevent

accidental / deliberate discharge

In the event of a leak or spillage on site, refer to the EMS‐09 Emergency Spill Procedure below.

This is to be displayed with all spill kits and on the site noticeboard.

Fuel,OilandChemicalsRequirementsThe storage of fuels oils and chemicals is to be strictly in compliance with the Control of Pollution (Oil

Storage) (England) Regulations. This applies to all fuel stored on site including that of our

subcontractors.

Each site must nominate a Fuel Storage Coordinator (as detailed in HSE‐33 Allocation of Responsibilities)

and all storage locations must be inspected weekly and recorded on HSE‐07 Site Health, Safety and

Environmental Inspection Record.


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All fuel deliveries must be supervised by the Fuel Storage Coordinator(s) for the entire duration of the

refuelling operation.

All fuels, oils and chemicals shall be stored in containers specifically manufactured for the

purpose, to prevent contamination in the event of spillage or damage. Tank capacity shall be

checked before delivery to prevent overfilling

Fuel tanks or bowsers must comply with the specifications set out in the regulations. All ancillary

equipment (hoses, pistols, valves etc.) will be kept within secondary containment. Tanks and

bowsers must be lockable and kept locked when not in use

All other fuel storage and chemical stores must remain locked when not in use.

All containers/vessels must be of an approved type and clearly marked/labelled.

The storage arrangements for fuels, oils and chemicals are detailed in the table below.

Contractor / trade Approx.

quantity Storage mechanism / location Responsible person

TBC

UnexpectedFindsProcedureWhere there is an unexpected find (ecology / archaeology / suspected land contamination), the

following procedure ‐ similar to the spill procedure ‐ will be followed:

1. Works in the area are stopped

2. Suspected issues are reported to the VFL Project Manager, Environmental Manager and Health

and Safety Manager

3. Notification of occurrence is reported to the client Project Manager and when applicable then

SCO 24:7 will be informed

4. Completion of incident and accident form / close call card

5. If specialist input is required, i.e., ecologist/archaeologist/land contamination specialist

(watching brief, mitigation), this will be sought

6. Potential involvement with the regulator – Local Authority, Natural England ‐ in conjunction with

the client Project Manager / Environment Specialist

7. Mitigation and / or remedial actions implemented

8. On‐site procedures (EMP, WPP and Task Briefs) updated to reflect change in working conditions

Reporting will be undertaken using the VF reporting process detailed in H07‐07 Safety and

Environmental Incident Actions.


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IN THE EVENT OF A LEAK OR SPILLAGE ON SITE

SCALE OF THE SPILL ‐ DO YOU NEED AN EMERGENCY SPILL CONTRACTOR?

Is it a small spill or heavy flow?

Can you and your colleagues tackle it or do you need the one of our emergency spill contractors?

Contact the emergency spill contractor if for example:

- It is a large chemical / hydrocarbon spillage (e.g. oil, biodegradable oil, paraffin, diesel, petrol) even if

have been able to prevent the spillage from spreading / entering a watercourse or if it has already

entered a watercourse / seeped into the ground

- It is a large chemical / hydrocarbon spillage near an identified “sensitive” area e.g. SSSI

Adler and Allan are on a companywide retainer for all projects, contact:

Adler and Allan 0800 592 827

Quote project name (Felixstowe), site contract number (C12505) and full name

Email: [email protected]

STOP WORK immediately and RAISE THE ALARM

Fast, immediate response is vital

Raise the alarm if necessary

BE AWARE ‐ IDENTIFY THE SPILL

Identify the source and substance spilling, don’t try to identify the substance by touch or smell

If you are not sure what the substance is, don’t take any risks

If the spillage is flammable, extinguish all sources of ignition

PROTECT YOURSELF

PPE – safety boots, gloves, non‐absorbent overalls, must be suitable for the liquids spilled and goggles if

th i i k f l hi

HELP THE INJURED

If anyone is injured help them first, but only if it is safe to do so. Rushing in could make you a victim too.

STOP THE SOURCE

For example: patch holes in drums with leak sealing putty; turn off valves, pumps or engines; or upright

drums or containers


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CONTAIN THE SPILL

Stop the spill from spreading and from reaching drains, open ground or sensitive areas

Use spill granules, sand, bunds or socks and booms to contain the spill

NOTIFY

Notify a VF representative on site

Notify your project’s Environmental Manager Graham Taylor (07392 134 161)

If your Environmental Manager is not immediately available contact your H&S Manager

If the spill has reached a surface water drain, stream or ditch or soaked away in open ground, the EA

should be contacted immediately on the 24hr helpline 0800 80 70 60

The Environmental Manager will liaise with the Environment Agency as per Section 3.3 of the IRP

CLEAN‐UP

Cordon off the area to make sure no‐one walks or drives through the spill

Use absorbents (granules, pads and/or pillows) to soak up the spill

WASTE DISPOSAL

Used spill kit materials, rags and anything else that’s become contaminated including PPE will need to be

disposed of correctly

Take the disposal bags to the waste to avoid trailing spent or leaking absorbents around the site

Tag each bag with a clear description of its contents

If the waste resulted from an oil or chemical spill it will be classified as hazardous and must be disposed of

RESTOCK

Make sure the site manager is aware of the situation and that the spill kit is restocked

An empty spill kit is as bad as no spill kit

REPORT

The incident should be reported according to the requirements of HSE‐31 Accident and Incident Report


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Appendix1ProjectEnvironmentalManagementFlowchart

Key outputs / actions at each stage

Contract Award

Internal pre‐start and tender

handover meeting

Environmental Audit

According to requirements agreed at

l i ti


(SWMP) produced

Environmental Management Plan

Prior to mobilisation onsite

Environmental Planning Meeting

GRIP 5 (detailed design)

Contract award memo

Minutes of meeting(s)

- ‘Internal Pre Start Meeting’

- ‘Tender Handover Document Transmittal’

Environmental Planning Meeting Agenda minutes (EMS-01)

Environmental Risk Assessment (E01-02)

Audit requirements / date(s) agreed

Site Management Plan (incorporating Environmental Management Plan)

Initial production of SWMP (EMS-03)

SWMP to be maintained by project team throughout project life

Audit report

If the project lifecycle is more than 6 months,

additional audits are required, date(s) agreed.


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Post‐contract Review Meeting

No more than 8 weeks after project

l i

Project completion


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Appendix2OrganisationChartThe following chart should be used to summarise the basic structure for the management of the project. The full project

team must be shown on the internal contacts list of the project record in Workspace. HSE‐33 Allocation of Responsibilities

details the full range of responsibilities assigned to team members.

Senior HSEQS

Manager

James McMorrow

Rail Division Director

Andy Gardner

Quality Manager

Naeem Ahmed

Project Director

Mike Evans

Senior Project

Manager

Ben Porter

Project Manager

Dan Smith

Site Engineer

TBC

Quantity

Surveyor

Chris Potter

Works

Manager /

Foreman

Site Agent / Manager

TBC

Managing Director

John CoxAdrian Shah-Cundy

Head of CR VW UK

Health & Safety Manager

TBC

Environmental Manager

Graham Taylor


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Appendix3ContractDirectoryThe following directory should be used only when there is no access to the External Organisations and Contacts band on Workspace. It must be regularly reviewed and

updated. Add suppliers / sub‐contractors / designers etc., on an on‐going basis.


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Appendix4SiteRulesRules are issued / discussed with all personnel at induction and evidence of this is recorded on HSE‐18

Safety Induction Register.

The rules outlined below are the absolute minimum; they should be supplemented by any site‐specific

additions. These may be client requirements (e.g. PTS on Railways), to address details in the Pre‐

construction Information or in response to own past experience.

SITE RULES – ENVIRONMENTAL

1. Diesel, Fuel, Oil and Chemicals to be stored only in proper designated storage areas. All

containers must be returned to designated areas

2. All diesel deliveries and refuelling is to be carried out with great care to ensure spillages do not

occur. Always use drip trays

3. No water whether surface water or other is to be discharged into any drains or manholes unless

authorised by the local Water Authority or Sewerage Undertaker

4. Any works which are likely to emit excessive noise are to be advised to the Site Manager for

instruction prior to proceeding

5. Waste must not be allowed to accumulate, and must be disposed of in the skips provided

6. No waste is to be placed outside of site boundary

7. All hazardous waste, e.g. glue pots, paint tins etc. are to be disposed of in suitable waste bins or

removed from site by the sub‐contractor on site

8. Where dedicated skips are provided for materials such as metal only, masonry only, timber only

etc., these are only to be used for disposal of the respective material, NO mixing of material

9. For all waste leaving site, copies of waste carrier licences, disposal facility licences and waste

transfer notes must be made available to site management

10. Bonfires are not permitted

11. All plant, i.e. disc cutters, chasers, skill saws etc. must have dust bags fitted wherever possible or

dust extraction equipment to prevent dust pollution of the atmosphere

12. In the event of any spillage, i.e. diesel, petrol, paint, glue etc. please advise the Site Manager

immediately for instruction on the respective cleaning up / emergency procedure

13. Toolbox talks on Environmental issues and how they affect their present work are to be held on

a monthly basis

14. If you have any queries or are in doubt, please contact site management

15. ADD ADDITIONAL SITE SPECIFICS (CONTINUE DOWN THE PAGE AS NECESSARY)

Note: we encourage the use of, where possible, materials that are non‐hazardous and friendly to the

environment


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Appendix5CorporateResponsibilityObjectives Theme Objectives

Marke

tplace

Engagement with

industry

To be the preferred contractor of our existing clients through delivery of an excellent quality

service, and to carefully select new opportunities with clients with whom we wish to work who

are aligned to our core beliefs and objectives.

Innovation and

awards

Striving for excellence motivates us to improve the way we do things for ourselves, our clients,

and our industry. It is important that we recognise our achievements through success, praise

and award.

Stakeholder

engagement

We will improve our accountability toward our corporate responsibility strategy through

feedback on our activities from our employees, clients, subcontractors, suppliers and the

communities in which we work.

Theme Objectives

Workplace

Employees To provide a supportive environment where all our employees have the time and resources

to achieve their own ambitions for the good of our clients, the company and themselves.

Health, safety

and wellbeing

We will continually strive to prevent work related injuries and ill‐heath of our employees

and those working on our behalf, whilst improving their wellbeing.

Training To stimulate the learning and development of our employees.

Diversity To attract employees and volunteers from all cultures and socio‐economic groups, in order

to develop and retain the skills and talent needed to meet our business objectives.

Theme Objectives

Environment

Procurement The purchase of products and services in a socially and environmentally responsible way that

delivers value for money and benefits to our clients our communities.

Carbon Reduce our carbon emissions year on year.

Waste To reduce the amount of waste we produce from activities, with a particular focus on the

prevention of construction, demolition and excavation waste sent to landfill.

Impacts To maximise improvements and mitigate any adverse impacts on the environment arising from

our activities.


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Theme Objectives

Community

Integrity To ensure that all of our employees are open and honest; our business is ethically and morally

strong and each of us is accountable.

Society Respect people and their local environment; be responsive to the communities in which we

work.


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Appendix6RiskAssessmentCharts(E01‐02)This section contains a copy of the completed risk assessments from the health & safety and environmental planning meetings. Copies of the completed records must be

inserted behind this cover sheet.

Activity / Aspect Applies? Hazard (Source) Pathway Receptor Barriers (Controls)

Likelihood

of

exposure

Score Consequences Score Multiplied Residual Risk

Construction ‐ concrete washout Yes Concrete washout L, W Land, Controlled

Waters

Any cement or similar based filling

material will be mixed at least 10m away

from any watercourse or surface water

drain.

Unused cement will be bagged and

removed from site and no wash waters

from concrete and cement works will be

discharged into water or ground.

Low 2 Moderate 3 6 MEDIUM

Construction ‐ civil works Yes Noise and vibration L, A Humans, Flora &

Fauna

Works to be undertake outside of

possessions where possible. Piling

methodologies to consider social

implications. Tool box talks on noise

controls to be delivered to workforce.

Section 61 consent for works. Letter

drops to inform residents of works

programme and working hours. noise and

vibration monitoring where in close

proximity to residents. Screening to be

used where possible.


Construction ‐ p'way works yes Noise A Humans, Flora &

Fauna

Tool box talks on noise controls to be

delivered to workforce. Section 61

consent for works. Letter drops to inform

residents of works programme and

working hours. Screening to be used

where possible.



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Earthworks ‐ excavation of material Yes Dust L, A, W Humans, Flora &

Fauna

Stockpiles of potentially dusty materials

to be maintained as far away from

sensitive locations as possible, and where

possible contain or cover stockpiles to

prevent dust mobilisation. A soil

management plan shall be produced to

identify storage location and best

practices. Regular inspections shall be

undertaken to ensure dust is not being

generated. Long term storage shall be

allowed to self seed.



Likelihood

of

exposure


Earthworks Yes ground disturbance L archaeology

A project specific written scheme of

investigation shall be produced to advise

the mitigation requirements for areas

identified as a high and medium

archaeological risk.



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Rail ‐ use of rolling stock Yes land contamination L, W land, controlled

waters

The siting of excavation for GI will be

located away from contaminated land

areas where possible.

Ground investigation works for

excavations within 100m of the site will

include appropriate testing for

contaminants and where appropriate,

potentially gas monitoring in locations

close to those associated with former

landfill sites and identified as being in

danger of landfill gas migration.

Piling and foundation design in areas of

confirmed contamination will specify

appropriate materials to be resistant to

any corrosive contaminants present.

Any piling or excavation in areas of

confirmed contamination will be

designed in accordance with Environment

Agency guidance. IRP procedure in place

in the event of identifying unexpected

contamination.


Storage of fuels, oils and other lubricants Yes Fuel, oil or lubricant L, A, W Land, Controlled

Waters

Fuel storage to be compliant with Oil

Storage Regs. Chemicals to be contained

within flamvault or similar. Refuelling

procedure to be followed all times.

COSHH briefings to include

environmental controls. Spill kits to be at

worksite and fully stocked. plant nappies

to be used under static plant and

containers. maintenance and oil only spill

kits to be available. Grid connection to

minimise onsite use of diesel for power

generation. Storage to be positioned

away from drainage.



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Storage of loose material (stone/soil) Yes Dust A Humans, Flora &

Fauna

Stockpiles of potentially dusty materials

to be maintained as far away from

sensitive locations as possible, and where

possible contain or cover stockpiles to

prevent dust mobilisation. A soil

management plan shall be produced to

identify storage location and best

practices. Regular inspections shall be

undertaken to ensure dust is not being

generated. Long term storage shall be

allowed to self seed.



Likelihood

of

exposure


Vegetation control ‐ nesting birds Yes Disturbance or

destruction Vegetation Flora

Precautions will be taken at all times of

the year to avoid damaging active nests

of birds that may be nesting. If it is not

possible to remove vegetation outside

the bird nesting season (March ‐ August),

an ecologist will carry out a detailed

inspection of the vegetation for nesting

birds no more than 24 hours prior to

removal. If any nesting birds are

identified during the survey or the works

they will be left in situ for their entire

nesting period and alternative

approaches to the work proposed. This

may include leaving an exclusion zone

around the nests to avoid disturbance.

Main programme of vegetation works

planned for November 2017.


Vegetation control ‐ reptiles / GCN Yes Disturbance or

destruction Vegetation Flora & Fauna

A precautionary method of working shall

be produced for the areas where a PMW

is required. Operatives shall be briefed on

the identification of animals. Procedure

for unexpected protected species find

within IRP.



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Vegetation control ‐ disturb/destruc'n of

fauna or flora Yes

Disturbance or

destruction Fauna or flora Flora & Fauna

Environmental statement, phase 1 and

phase 2 habitat surveys completed.

Vegetation clearance drawings to show

where can and cant be cleared. Ecological

watching brief to be in attendance for

vegetation clearance activities. Certain

areas to be covered by PMW.


Vegetation control ‐ scarce plants Yes Disturbance or

destruction Flora Flora

Botanist to attend site to confirm

presence/absence. If present a

precautionary method of working shall be

developed in liaison with the council.



Likelihood

of

exposure


Vegetation control ‐ badgers Yes Disturbance or

destruction Vegetation Badgers

Impacts on badger setts will be avoided

as far as possible by careful design of the

location of civil engineering works and

precautionary methods of working

(PMW) close to any active setts. If it is

considered that works are likely to have

an adverse impact, the issue will be

discussed with Natural England to

determine if a licence is required.



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Vegetation control ‐ bats Yes Disturbance or

destruction Vegetation bats

phase 2 habitat survey to identify

whether bats present or absent. If

present then a protected species licence

shall be obtained prior to works

commencing. A precautionary method of

works shall be used when trees with

potential but bats not identified during

the survey are felled.


Vehicle movements Yes Noise and dust L, A, W Humans, Flora &

Fauna

Speed limit to be enforced on all surfaced

and unsurfaced routes. Speed limit signs

to be displayed. Vehicles will be sheeted

to prevent the load from creating dust.

For large removal of spoil the option of

train removal will be explored.


Vehicle movements Yes Emissions A Climate

No idling policy to be enforced. Signs to

be displayed onsite at welfare locations

and within the main compound. Plant and

equipment to be maintained in

accordance with the manufacturers

requirements. If plant is emitting black

smoke other than at start up it shall be

quarantined for repair or removed from

site.


Waste ‐ storage of hazardous waste Yes Hazardous waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna

Hazardous waste storage to be limited to

compound area only. Area shall be

signposted and hazardous wastes stored

separately. Individual containers shall be

labelled. The storage area shall be on an

impermeable ground with spill kit

available.



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Likelihood

of

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Waste ‐ transport of inert waste Yes Inert waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna

All duty of care checks to be undertaken

prior to movement of waste. Copies of

waste carrier licences and permits to be

held on Workspace and details of check

recorded within the SWMP. All

movements of waste to be accompanied

by waste transfer notes. Authorised

persons only to sign off waste tickets.


Waste ‐ transport of non‐hazardous waste Yes Non‐hazardous

waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna







by waste transfer notes. Authorised

persons only to sign off waste tickets.


Waste ‐ transport of hazardous waste Yes Hazardous waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna







by hazardous waste consignment notes.

Part E return to be uploaded to

workspace once returned by the receiving

facility. Authorised persons only to sign

off waste tickets.


Waste ‐ disposal of inert waste Yes Inert waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna





recorded within the SWMP. Visit to the

facility to confirm destination receiving



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waste is the same as detailed on the

ticket. Follow lorry to its destination.


Likelihood

of

exposure


Waste ‐ disposal of non‐hazardous waste Yes Non‐hazardous

waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna










Waste ‐ disposal of hazardous waste Yes Hazardous waste L, A, W

Land, Controlled

Waters, Humans,

Flora & Fauna











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Appendix7OpportunitiesRegister


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Topic Opportunity Timing Responsibility Status Comments

Materials Use of geobind for soil stabilisation as an alternative to traditional haul road

construction. Consider the use for interface areas with the public highway so they

can be easily maintained free of mud and debris.

Prior to enabling

works

Site team Open

Ecology Engagement with local wildlife groups/charities to help achieve the no net loss of

biodiversity target.

During main

works

Environmental Open

Waste /

Water

Develop onsite treatment facility for road sweeper arisings to allow for the reuse of

water.

Early in

construction

phase

Site team /

Environmental

Open

Materials Wood from large trees to be repurposed, for example benches, information signs or

donated to local groups / schools.

Early in

construction

phase

Site team /

Environmental

Open

Carbon /

Materials

Carbon reduction and material workshop to be held to identify opportunities such

as foundation modification, material types, reuse of materials and innovation.

GRIP 5 Design / site

team

Open

Noise Topsoil to be positioned to create temporary visual and acoustic screen for

neighbouring properties.

Enabling works Construction

team

Open

Carbon /

Materials

RSSB rail carbon tool to be used to assess the embodied carbon content to identify

carbon hotspots and potential alternatives to lower carbon.

GRIP 5 Design team /

construction

team /

environmental

Open

Energy /

Water

Cabin procurement to EPC rating ‘B’ with water saving devices. Explore the option

of rain water harvesting to reduce reliance on potable water.

Prior to enabling

works

Construction

team

Open


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Appendix8MiscellaneousMiscellaneous documents which are relevant to the SMP, but do not have a specified location, should have their details

entered in the table below and then be inserted in to the SMP behind this page.

Miscellaneous documents added to the SMP

Document Reference Comments

Details of relevant documentation

Environmental Planning meeting minutes:

EMS‐01

HSE‐33 Allocation of Responsibilities