enterprise rfp 2014 chicago

31
Enterprise Community Partners Section 4 Capacity Building Grants Chicago Request for Proposals 2014 Applications Due: May 7 th , 2014

Upload: randy-howe

Post on 26-Dec-2015

14 views

Category:

Documents


0 download

DESCRIPTION

Enterprise Rfp 2014 Chicago

TRANSCRIPT

Page 1: Enterprise Rfp 2014 Chicago

Enterprise Community Partners

Section 4 Capacity Building Grants

Chicago

Request for Proposals 2014

Applications Due: May 7th, 2014

Page 2: Enterprise Rfp 2014 Chicago

Table of Contents Section 1: Overview ........................................................................................................................ 1

Section 2: Program Areas and Specifications ................................................................................. 2

Program Area 1: Building Sustainable Organizations and Real Estate Portfolios ...................... 2

Program Area 2: Neighborhood Scale Green Projects ............................................................... 4

Program Area 3: Green Asset and Property Management Practices ........................................ 5

Program Area 4: Equitable Transit-Oriented Development (TOD) ............................................ 6

Program Area 5: Affordable Housing and Community Development Design ........................... 7

Program Area 6: Community Revitalization .............................................................................. 8

Program Area 7: Health and Housing ........................................................................................ 9

Program Area 8: Homelessness ............................................................................................... 10

Program Area 9: Integration and Innovation ........................................................................... 11

Section 3: Eligibility and Program Requirements ......................................................................... 13

Section 4: How to Apply ................................................................................................................ 16

Section 5: Proposal Checklist ........................................................................................................ 19

Appendix A – Program Specific Requirements ............................................................................. 20

Appendix B – Organizational Requirements ................................................................................. 23

Appendix C – DUNS & SAM Guidance........................................................................................... 25

Appendix D – Match Guidance ..................................................................................................... 26

Appendix E – Consultant Guidance ............................................................................................... 28

Page 3: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 1 | P a g e

Section 1: Overview Enterprise Community Partners’ (Enterprise) mission is to create opportunity for low- and moderate- income people through affordable housing in diverse, thriving communities. Enterprise recognizes that for housing to be a springboard to a life full of opportunity, it must be connected to the essential building blocks for success, including transportation, employment, supportive services, recreation opportunities and food and retail services that support a healthy lifestyle. Community Development Corporations (CDCs) and Community Housing Development Organizations (CHDOs) play a critical role in the development and preservation of high quality affordable housing and the implementation of community development programs. Through this RFP, Enterprise will provide funding to CDCs and CHDOs across a range of programs that support a strong housing delivery system and the creation and preservation of housing in high opportunity communities. This RFP reflects the priorities of Enterprise’s national initiatives and those of our Chicago office. By integrating these priorities into a single RFP, Enterprise hopes to provide an opportunity for CDCs and CHDOs to access a wider range of Enterprise support and to reduce the burden involved in responding to multiple RFPs from different parts of the Enterprise organization. This RFP includes nine program areas, which are described in more detail in the following section:

1. Building sustainable organizations and real estate portfolios 2. Neighborhood-scale green projects 3. Green asset and property management practices 4. Equitable transit-oriented development 5. Affordable housing design 6. Community revitalization 7. Health and housing 8. Homelessness 9. Integration and innovation

Enterprise expects to award up to $370,000 in grant awards as a result of this RFP. Organizations may apply for up to $150,000 across a maximum of three program areas, with the exception for organizations applying for two-year awards under the Integration and Innovation program area. Applicants applying for two-year awards under the Integration and Innovation program area may apply for up to $225,000 across a maximum of three program areas.

Page 4: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 2 | P a g e

Section 2: Program Areas and Specifications Applicants may request funding in up to three program areas, out of the nine program areas described in this section, for a maximum award not to exceed $150,000. Program Area 1: Building Sustainable Organizations and Real Estate Portfolios Enterprise is focused on ensuring the long-term sustainability of affordable housing developers and owners, as well as existing affordable housing portfolios. Funding priorities for this RFP include:

• Predevelopment recoverable grants. Access to predevelopment funds for CDCs and CHDOs is a critically important component in creating successful community development projects. For this reason, Enterprise will award recoverable grants to CDCs and CHDOs for predevelopment costs to develop sustainable real estate projects. These projects include but are not limited to housing developments, community facilities, and mixed-use developments. These projects should support more holistic and inclusive community goals, such as a) increase quality affordable housing options near transit; b) increase energy efficiency and conserve natural resources c) increase access to healthy foods and/or promote healthy lifestyles and food sustainability; and d) increase access to community based healthcare, jobs and/or quality schools.

These funds are targeted to support early stage third party predevelopment expenses. A portion of the grant award may be allocated for staff time directly involved in the real estate project and/or for administrative staff associated with this grant. Recoverable grants are anticipated to be repaid to Enterprise when the real estate project funded closes on its construction and/or permanent financing. Enterprise will request that each project funded include a green and inclusive design process and perform an Eco-Charrette. Enterprise will support this requirement by providing technical assistance to grantees and providing access to our Green Communities tools.

• Preservation of affordable housing. Preservation of the affordable housing stock

continues to challenge CDCs in markets nationwide. Many CDCs and CHDOs own and maintain moderate to large portfolios of affordable housing, and their organizational sustainability is closely related to the preservation of their portfolios. With an increasing number of projects reaching the end of their initial tax credit cycle (Year 15), projects face many issues, including escalating operating costs, deferred maintenance and formidable capital needs. Grants in this area will be focused on supporting CDCs and CHDOs seeking to acquire or restructure properties to maintain their affordability. Activities may include: scaling up project-level lessons to the portfolio level; introducing property-level staff to longer-term asset management driven strategies; or bringing in

Page 5: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 3 | P a g e

outside technical experts to address financial questions. Efforts to document best practices and lessons learned, as well as to recommend innovative programmatic, regulatory and policy changes to address challenges in today's resource constrained environment, are encouraged.

• Organizational capacity building for long term financial stability. Enterprise will provide support to CDCs and CHDOs to help improve and strengthen the financial position for long-term stability. Organizations will build their financial capacity to better address organizational challenges and growth opportunities. A few examples of capacity building work include cash flow planning and development, improving asset management systems, succession planning, and implementing an accounting system that tracks performance by business line.

• Joint ventures in development and strategic collaborations. Grant funds are available

to support joint ventures or strategic collaborations that help preserve or expand CDC and CHDO capacity to maintain a healthy pipeline. Such joint ventures in development have the potential for increasing organizational efficiency through new housing models and improving financial management systems. There may also be opportunities for two or more CDCs/CHDOs serving a community to form a strategic collaboration to maximize the delivery of services and affordable housing development. Grants in this area will be focused on CDCs and CHDOs seeking to partner with other CDCs or CHDOs and may be used for activities such as assessing the potential for collaboration with other organizations, creation of portfolio dashboards, board development, risk evaluation, recommendations for increasing cash flow from portfolios, and scenario planning.

Program Area 1 Requirements

Eligibility • Predevelopment recoverable grant projects must holistically address community needs and create sustainable communities connected to opportunities.

• Past development of at least 100 units of affordable housing including 1 project financed by the Low Income Housing Tax Credits, OR current management oversight of at least 250 units of affordable housing

• At least 50 units in the pipeline • For Joint Venture or Strategic Collaboration applications the above

criteria may be met by combining both organizations’ portfolios and pipelines

• Organizations funded under this program area will be required to participate in periodic conference calls with other groups funded in this program area to encourage peer-to-peer learning

Maximum Award

$75,000

Page 6: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 4 | P a g e

Program Area 2: Neighborhood Scale Green Projects The affordable housing industry has made great strides in the adoption of green building standards for affordable housing construction and rehabilitation. Building on this success, many communities are now exploring strategies for using sustainability as a strategy for neighborhood revitalization and wealth creation. Through this RFP, Enterprise is seeking to support CDCs and CHDOs that are pursuing neighborhood-scale projects that advance environmental performance in their communities (e.g. through lower green house gas emissions, reduced water and energy consumption, reduced waste etc.) and build community equity. These types of projects generally involve the delivery of environmentally-based services to multiple property owners in a defined geographic neighborhood. These services may include clean, efficient energy, water efficiency and reclamation, sustainable mobility (e.g., bikeshare/ carshare/ rideshare, EV), waste utilization, and urban agriculture. The primary objective of this RFP is to support CDCs and CHDOs that are trying to implement innovative approaches to sustainable ecological services. Such efforts ensure greater inclusion of low-income residents, better economic performance and improved access to capital. In many cases, these projects will require active partnerships with local governments and a substantial commitment to community engagement. Grants awarded under this RFP can support project feasibility analysis, business model development, community engagement, and service definition. Organizations receiving funding will be supported to identify and create viable projects capable of attracting capital investments and generating sufficient cash flows to allow for ongoing operations. Where appropriate, Enterprise will work with funded organizations to determine innovative value capture and wealth creation strategies, and to explore ways for subsequent wealth creation to enhance the lives of community residents.

Program Area 2 Requirements

Selection Criteria

• Applicant has demonstrated ability to manage complex, multi-phase, long-term neighborhood scale project

• Project is located in a neighborhood where significant potential exists for revitalization, including mixed-income housing and neighborhood-serving commercial development

• Project has clearly defined, neighborhood-scale goals for performance on energy, water, transportation, and/or food and waste

Note: Applicants should provide an aerial (e.g., satellite) map showing

Page 7: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 5 | P a g e

neighborhood boundaries and project sites owned or controlled by the applicant, and indicating key features such as proximity to existing or future transit, employment areas, and/or drivers of economic development. This map will not count towards the page limit for the proposal narrative.

Maximum award

$100,000

Program Area 3: Green Asset and Property Management Practices Enterprise has significant experience in the development, construction and green certification of affordable housing developments in the Chicago market. Due to leadership from the City of Chicago under its Climate Action Plan and State of Illinois under its Qualified Allocation Plan (“QAP”), the vast majority of affordable housing built over the last 5 – 7 years has been constructed to a green standard (i.e. Enterprise Green Communities, LEED or Homebuilders). With a strong commitment in the region to build to a green standard, there is an emerging need to focus on strengthening the capacity of CDCs and CHDOs to sustain the environmental and health benefits of such properties. Enterprise will award grants to build the capacity of CDCs or CHDOs to implement innovative approaches to property management, asset management and resident engagement to sustain the energy conservation and health benefits of green affordable housing. Grants can cover staff salaries, third party consultants, staff or board training, organizational administrative costs, computers and software, and other professional services required for the capacity building initiative. Enterprise staff will work directly with CDCs and CHDOs to provide direct training and guidance in implementing property management and resident engagement initiatives. Enterprise will host quarterly convenings of all the grantees to work together as the Green Exchange Learning Collaborative to share results and develop best practices for property management, asset management and resident engagement

Program Area 3 Requirements

Selection Criteria

• Applicants must have a portfolio of existing affordable housing that has either been developed to a certified level of green level or has incurred a significant amount of investment to improve energy efficiency. All applicants will need to agree to be a participant in the Green Exchange Learning Collaborative.

• Grants in this area will be targeted to CDCs and CHDOs in metropolitan Chicago.

Maximum award

$25,000

Page 8: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 6 | P a g e

Program Area 4: Equitable Transit-Oriented Development (TOD) Equitable transit-oriented development1 can benefit low income families and communities by reducing the combined costs of housing and transportation for low-income families, while offering access to communities connected to employment, healthcare, healthy food, education and more. Through this RFP, Enterprise seeks to build the capacity of CDCs and CHDOs to plan for and engage in equitable TOD. Equitable transit-oriented development is frequently more time intensive, complicated and, therefore, more costly than typical affordable housing development. Projects contain a mix of community-oriented uses, require a longer design and planning process, and may be planned several years before new transit arrives, creating holding costs that are challenging for CDCs and CHDOs to address with their standard menu of financing. In addition, regions across the country are increasingly creating public and private coalitions to support the creation of equitable development near transit across a region. CDCs and CHDOs can be challenged to figure out how to best participate in these regional, often broad coalitions, while maintaining their focus on their existing commitments and priority geography. Despite the complexities, the participation of CDCs and CHDOs in creating equitable transit-oriented development at both the project and regional level is essential for the creation of communities that are diverse, inclusive, and understanding of a neighborhood’s past, present and future. Through this RFP, Enterprise seeks to fund CDCs and CHDOs engaged in one or more of the following activities:

• Project-specific grants: CDCs and CHDOs may request funds to support innovative, equitable transit-oriented projects they have underway. Grant funds may be made to support staff time, or to directly fund eligible predevelopment and development expenses. The projects must be identified as high priority by public and private stakeholders within their city or region, with potential catalytic impact in their regions.

• Connecting and enhancing green and TOD metrics: Grants may be used to support

CDCs and CHDOs seeking to demonstrate innovation in measuring the impact of equitable transit-oriented development. Enterprise will consider projects with innovative practices such as implementing Northern California’s GreenTRIP certification program, monitoring the impact of transit passes on ridership, or calculating household costs using a combined measure of housing and transportation (rather than housing alone).

1 For the purpose of this RFP, equitable transit-oriented development is defined as affordable housing development or preservation within ½ mile of current or anticipated rail (such as light rail, commuter rail, or subway) or ¼ mile from a stop on an existing bus line that runs at least every 15 minutes for most of the day.

Page 9: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 7 | P a g e

Program Area 4 Requirements

Selection Criteria

• Applicants must have a demonstrable commitment to equitable TOD, such as a development pipeline that includes at least one transit-oriented development

• Projects and programs must support equitable transit-oriented development defined as affordable housing development or preservation within ½ mile of current or anticipated rail (such as light rail, commuter rail, or subway) or ¼ mile from a stop on an existing bus line that runs at least every 15 minutes for most of the day

Maximum award

$50,000

Program Area 5: Affordable Housing and Community Development Design

Through this RFP, Enterprise will make pre-development design grants to support excellence in design in community development and affordable housing. High quality design has the power to make lasting, transformational change in low-income communities across the country. However, while we know that 70 percent of design decisions are made in the first 10% of the design process, we recognize that there is little funding and / or technical assistance for pre-development work. The funding will enable CDCs and CHDOs to achieve design and green excellence on specific housing or neighborhood-based development project in their pipelines. To receive a design grant, organizations must commit to increasing design capacity by initiating a rigorous design process in the pre-development stage to produce a development project that aims to be culturally and environmentally sustainable, and builds on the strengths of the local community.

Grant funds may be used to support:

• A rigorous integrative design process outlined in the Enterprise Pre-Development Design Toolkit that enables groups to select an architect, bring new partners and stakeholders into the process and utilize design experts to assist with an array of activities including the creation of a design brief. This toolkit can be found on-line at: http://www.enterprisecommunity.com/resources/ResourceDetails?ID=0085114

• Community-based engagement processes, working directly with community members. • Culturally appropriate healthy affordable home design and planning efforts, utilizing

technical assistance for new/existing housing and neighborhood-scale work.

Program Area 5 Requirements

Selection Criteria

• Projects must be in early planning phase • Proposal clearly articulates design goals and anticipated outcomes • Project supports other Enterprise priorities described in this RFP,

such as neighborhood-level green development, increased access to

Page 10: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 8 | P a g e

transit, and/or the integration of health and housing. Maximum award

$25,000

Program Area 6: Community Revitalization Since the foreclosure crisis began, Enterprise has been working with CDCs and CHDOs to rebuild struggling neighborhoods that continue to suffer from the negative effects of the housing market downturn. Through this RFP, Enterprise seeks to support CDCs and CHDOs that are engaged in community revitalization programs that create affordable homeownership or rental opportunities for low- and moderate-income families, build the stability of the surrounding neighborhood, and develop better opportunities for the residents to access services necessary for stable, quality living, while taking into consideration broader community development needs. Grant funds may be used to support the development or expansion of community revitalization activities focused on restoring affordable housing opportunities within distressed neighborhoods, or to document and disseminate results of community revitalization work. Funds may be used to support CDC staff time, business planning, and other costs necessary to strengthen the capacity of CDC/CHDOs to operate program lines that stabilize neighborhoods as NSP and other stimulus funds are exhausted. Types of activities to be supported may include:

• Scattered-site single family rental and lease-purchase dispositions • Tenant education programs associated with single family rental programs • Acquisition, rehabilitation or demolition of vacant, foreclosed, blighted and at-risk

properties • Workforce development around vacant and blighted properties • Strategies for dealing with low- or negative-value properties • Development of models to increase neighborhood residents’ access to health care,

transportation and healthy housing as part of the neighborhood revitalization efforts. • Identification of target neighborhoods • Leveraging private capital • Responsible mortgage lending • Other appropriate tactics

Program Area 6 Requirements

Selection Criteria

• For requests involving real estate development, applicants must have developed affordable housing units in their market in the last 24 months and have at least two years experience working in the neighborhood stabilization field

• For requests related to increasing access to financial literacy or job development services or to provide these services for affordable

Page 11: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 9 | P a g e

housing development and operations, applicants must have at least three years experience in providing these types of services.

Maximum award

$50,000

Program Area 7: Health and Housing Through this RFP, Enterprise seeks to support CDC and CHDOs that are developing sustainable models of affordable housing intentionally connected to health care and social services which result in improved health outcomes and lower out of pocket costs for residents, as well as lowering the overall cost of providing health care for the health system. A key priority for Enterprise is supporting CDC and CHDO housing providers who are making intentional and lasting partnerships with health care providers, service providers, community-based organizations, and health care insurers such as managed care companies, and/or leveraging opportunities created by federal and state level health care reforms. Grants will be awarded to support the following activities:

• Connecting housing and health services. Grant funds can support CDCs and CHDOs seeking to implement and scale models of affordable housing with health related services that have the potential to demonstrate improved health and service outcomes to residents while producing cost savings to the health care system. These may include: o Development and support of a significant relationship with a health partner, such as

a hospital, federally qualified health center, area agency on aging, accountable care organization, health care insurer, or other

o Identification and scaling of replicable elements of housing plus services programs, where services are tracked and linked to outcomes in physical, mental and behavioral health

o Assessment of the health and service needs of residents and the use of resulting data to design appropriate service interventions and health/service partnerships

o Development of metrics and measurements to demonstrate the impact of coordinating health care services and stable, affordable housing on health care costs

• Supporting green and healthy housing. Enterprise recognizes that the design,

construction and operations and maintenance of affordable housing can have a direct impact on resident health. Grant funds are available to CDCs and CHDOs to identify, disseminate, and evaluate elements of planning and design that contribute to healthier housing for vulnerable populations. These may include: o Data-driven strategies to demonstrate how green, healthy housing can have a

positive impact on health outcomes for residents and the community, while delivering cost-savings to property owners and the health care system

o Incorporation of universal design or health living elements into housing

Page 12: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 10 | P a g e

o Support for CDCs or CHDOs who are re-envisioning the built environment (common spaces, accessibility points, architectural components, commercial space) to be more receptive to the service needs of residents

o Other ideas that could improve health outcomes for residents

Program Area 7 Requirements

Selection Criteria

• Priority given to projects and activities serving vulnerable population, such as seniors, homeless, disabled, veterans, high-cost users of the public health system, or other special need population described by the applicant.

• All qualified applicants must own and operate at least one property that presently serves a vulnerable population.

• Applicants should demonstrate sound methods for tracking and reporting outcomes using metrics that have potential to be shared and scaled to the field.

o Outcomes should be articulated both in terms of units created/preserved and health related impacts, as well as more efficient use of public and private resources.

• Priority will be on applicants implementing programs with an existing evidence base for success or those that can articulate why their efforts are important to building an evidence base for success.

• Applicants should describe how their proposed grant will build both the capacity of their own organization as well as the capacity of their network of housing, services and healthcare providers.

• For requests related to green and healthy housing, priority given to organizations that are already doing portfolio-wide assessments (such as energy and operations needs) of their housing portfolios.

Maximum award

$75,000

Program Area 8: Homelessness We are compelled to respond to the needs of the most vulnerable in our communities, particularly those experiencing homelessness or at risk of homelessness. Enterprise recognizes that affordable housing is the most powerful solution to homelessness, particularly the model of permanent supportive housing. Enterprise will provide grant resources to support CDCs and CHDOs who are contributing to community-wide efforts to end chronic homelessness through the development of permanent supportive housing and the establishment and creation of successful community-led plans to end homelessness. Our intent is to support housing providers that are not just testing ideas,

Page 13: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 11 | P a g e

but developing sustainable partnerships that leverage all community resources to end homelessness. Through grants awarded in this RFP, Enterprise will support CDCs and CHDOs to:

• Participate in their communities efforts to end homelessness through the development, preservation, and operation of permanent supportive housing;

• Establish and participate in planning and evaluation, interagency councils, and other strategic efforts to end homelessness in their communities

Organizations serving Native American populations in urban areas may apply for capacity building funds related to pursuing a permanent supportive housing project in their service area. Funding may be used for project predevelopment or feasibility studies.

Program Area 8 Requirements

Selection Criteria

• Applicants must demonstrate that proposed project or activity supports community wide plan to end homelessness

• If activity targets urban Native American populations, applicant must meet one of the following definitions: 1) 501(c)(3) tribal organization, 2) tribal designated housing entity, 3) tribal housing authority or 4) federally-recognized tribes

Maximum award

$50,000

Program Area 9: Integration and Innovation Enterprise is interested in supporting innovative or transformative projects that cut across multiple program areas defined in this RFP. These may include, for example, place-based revitalization efforts, such as neighborhood- or transit corridor-level strategies that involve housing preservation, sustainability, or transit-oriented development, or that leverage design investments, including the work of Enterprise Rose Architectural Fellows2. Enterprise is also open to other innovative ideas that integrate multiple RFP priorities. Enterprise recognizes that in the case of such innovative or transformative efforts there may be a value-added to funding the project as a whole, rather than trying to disaggregate the activities to apply by program area. For this reason, Enterprise intends to make a limited number of awards to support integrated projects as a whole, with grant funds that can be used more flexibly to support eligible activities across the entire project. Enterprise is also prepared to make a two-year award (maximum $75k per year) to support such work. 2 To learn more about the Rose Architectural Fellowship, see http://www.enterprisecommunity.com/solutions-and-innovation/design-leadership/rose-architectural-fellowship

Page 14: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 12 | P a g e

Enterprise is very interested in ensuring the long-term sustainability of larger-scale projects. Over the course of the grant period, participants receiving integration awards will be asked to assess how the integration and innovation work will impact the organization financially and how it will be sustained past the grant period by presenting a cash flow projection that includes a scenario with the revenues/expenses anticipated from the work. Enterprise staff will support grantees in the completion of this analysis. If a project is not selected for an Integration and Innovation award, Enterprise may still elect to support specific activities in one or more of the proposed program areas contained in the request. For example, if an Integration and Innovation grant application combined Green, TOD and Design activities, Enterprise may decide to support the TOD and Design work, but not the Green activities. In this situation, Enterprise will evaluate the proposed activities against the criteria for the relevant program area(s).

Program Area 9 Requirements

Selection Criteria

• Crosses two or more of Program Areas 1 through 8 • Clear value added to funding the project as a whole, rather than

activities by program area • Applicants has demonstrated ability to manage complex, longer-term

project • For place-based projects, project is located in a neighborhood with

significant potential exists for revitalization Maximum award

$150,000 over two years ($75,000 per year)

Page 15: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 13 | P a g e

Section 3: Eligibility and Program Requirements This funding is made available through the US Department of Housing and Urban Development (HUD) Section 4 Capacity Building for Community Development Program. Applicants must meet all Section 4 program requirements in addition to requirements specific to this RFP. Organizational Eligibility • Organization type - Section 4 grant funds may only be awarded to organizations that are

Community Housing Development Organizations (CHDOs); Community Development Corporations (CDCs) as defined by the HUD Section 4 program definition; or are organizations serving Native American Populations with a defined mission that includes affordable housing. See Appendix B for details on eligibility requirements.

• Geographic focus - Funding is limited to organizations working in Chicago and Illinois. • DUNS Number - All organizations receiving federal funds are required to obtain a Dun &

Bradstreet (DUNS) number (including subcontractors and consultants of grantees). Applications without a DUNS number will not be considered for funding. The DUNS is a unique nine-character number that identifies an organization. For questions on obtaining a DUNS number please refer to Appendix C.

• Registration at SAM.gov Requirement - In addition, grantees and all subcontractors and consultants engaged by grantees through this grant must be registered in the System for Award Management (SAM). The SAM is a free website used in Federal awards processes. Organizations that selected to opt out of the public search must submit proof of active registration in SAM. For questions on registering in SAM please refer to Appendix C.

• Financial & Control Assessment Questionnaire – Applicants are required to submit a completed Financial & Control Assessment Questionnaire as part of their response. The questionnaire form is labeled as Attachment B. If a Financial & Control Assessment Questionnaire has been submitted to Enterprise after August 1, 2013, then you are not required to do so again. Very occasionally, grantees are required to participate in an on-site organizational assessment as well as subsequent program audits.

• Prior Enterprise funding - Organizations that have received prior grant or contract funding from Enterprise must be in good standing. Close-out reports on closed-out grants must be complete and on file. Applicants may have existing open grants with Enterprise if they are in good standing.

• Additional program area specific eligibility requirements – Program area specific requirements are summarized at the end of each subsection in Section 2 and comprehensive overview of program specific requirements can be found in Appendix A.

Grant Terms • Period of Performance – All grant funds must be spent and outcomes achieved between

7/1/14 and 12/31/15 Final reports, disbursement requests, and required close out documentation must be submitted no later than 60 days from the end of the period of performance.

Page 16: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 14 | P a g e

• Repayment (Recoverable grant ONLY) – Grants funds are expected to be repaid no later than 12/31/2016.

• Cost Reimbursement - All grants are awarded on a cost reimbursement basis; grant disbursements occur after expenses have been incurred. Each disbursement request should include support documentation of expenses and an activity report on the partner’s work to date.

• Match - Grantees are required to demonstrate matching funds at a minimum of 4:1. For every dollar requested, the grantee is expected to provide at least $4 dollars of matching funds from other sources (e.g. $1,000 grant request must show $4,000 in match), though a match ratio higher than 4:1 is encouraged. Please note that this match requirement does not mandate the creation of an entirely new program or the submission of a budget for the grant and the match dollars. Instead, match reflects private sector dollars received by the organization that supports the same project or program being funded with this grant. The following types of private sector funds are eligible as match funds: donations from individuals, foundation and corporate grants, or tenant portion of rents collected, as they relate to the grantee’s workplan. It is important to note that loans, equity investments, or developer fees associated with projects that are directly funded by Enterprise, LISC/NEF, or Habitat for Humanity, including syndication of tax credits or loans, cannot count as match. However, loans, equity, or developer fees may be used from projects that are not directly-financed by Enterprise, LISC/NEF, or Habitat for Humanity. Further information can be found in Appendix D.

• Executed Grant Agreement – We cannot finalize grant commitments until the conditions of the award are satisfied and a grant agreement is executed by Enterprise and the grantee organization.

• Dedicated Staff Contacts – Grantees are required to meet (in-person or via phone) with Enterprise staff before the grant agreement is executed to finalize the grant agreement. Additionally, to ensure good communication and consistent project progress, periodic meetings will take place with dedicate grant management and programmatic staff.

• Work Products – For our records, we request that any work products (i.e. reports, work plans, etc.) developed through grant funding be shared with Enterprise at the end of the grant term.

• Sharing Knowledge with the Field – Sharing with the field is a critical component of this grant. Grantees from time to time may be asked to participate on a webinar, conference call, panel discussion, or other activity to share outcomes from their grant award with the field. We request that grantees participate when possible.

• Federal Funding Accountability and Transparency Act (FFATA) – Grantees must comply (as applicable) with FFATA and provide necessary information to enable Enterprise to comply with FFATA reporting requirements. Please visit http://www.fsrs.gov for more information.

Eligible Use of Grant Funds Common examples (but not an exhaustive list) of capacity-building activities that can be funded include:

Page 17: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 15 | P a g e

• Staff Salaries – for existing staff members or new staff members; • Consultants – for capacity building activities that fall within the program areas of the RFP.

Organizational/financial assessments are some examples of eligible consultant activities. However, consultant hourly rates cannot exceed the rates set by the Federal Office of Personnel Management. The labor rate limitation applies to the Consultant’s actual hourly rate, before adding indirect costs to the billed/proposed hourly rate. Hourly rates are based upon location of consultant’s primary business location. This requirement must be passed down by grantees to their consultants. For further information see the U.S. Office of Personnel Management’s information on salaries and wages or refer to Appendix E.

• Staff or Board Training – topics can include housing development, financial management, economic development, asset management, board development, or technology delivered through seminars/workshops or by a consultant;

• Computer Software/Hardware – or other essential technical equipment; and • Other professional services required for project/portfolio or financial planning. Grant funds may not be used for the following costs: Ongoing business expenses or

organization costs, including utilities or rent

Direct and indirect construction costs* Expenses for new lines of business or

start-up costs, including staff and consultant fees

Fundraising activities Dues for lobbying activities Conference and travel costs Bad debts Contributions and donations

Entertainment costs, including food Fines, penalties and judgments Interest and other financing costs Investment costs Capital expenditures or land

acquisition Costs of idle facilities Housing & personal living expenses Contingency reserves Other costs pursuant to program or

regulatory requirements

* Use of grant funds must comply with HUD’s environmental regulations in 24 CFR Part 50. Project must have approval from the local HUD field office to use funds for direct or indirect construction costs, or other costs as required by 24 CFR Part 50.

Page 18: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 16 | P a g e

Section 4: How to Apply Application Process Applicants may apply for grant funding under a single program area or under multiple program areas, up to a maximum of three program areas. Applicants should submit a unique Program Activities Narrative (Attachment C) and Budget form (Attachment D) for each separate program area under which they are applying. Each program area requires distinct information that must be included in the narrative. Only one organization Cover Sheet (Attachment A), audited financials and Financial Control & Assessment Questionnaire (Attachment B) is required with your application regardless of the number of program grant applications submitted. In some cases, Enterprise may not fund an Integration and Innovation grant request as submitted but elect to support one or more of the proposed program activities contained in the request. For example, if an Integration and Innovation grant application combined Green, TOD and Design activities, Enterprise may decide to fund the TOD and Design portions of the work. In this situation, Enterprise will evaluate the proposed activities against the criteria for the relevant program area(s). A maximum of $150,000 will be awarded to any single organization, with the exception for organizations applying for two-year awards under the Integration and Innovation program area. Applicants applying for two-year awards under the Integration and Innovation program area may apply for up to $225,000 across a maximum of three program areas. Applications should be submitted electronically to Rosa Y. Ortiz at [email protected] by 5 pm CST on May 7, 2014. We cannot accept late or incomplete proposals. Timeline RFP Issued March 24, 2014 RFP Question and Answer Session April 8, 2014 from 2:30 pm

to 4:00 pm CST Applications Due May 7, 2014 by 5:00 pm Selection process complete and grantees notified July 7, 2014 Grant agreement documents executed and returned to Enterprise

September 8, 2014

Grant period of performance 7/1/14-12/31/15 Last date to expend grant funds 12/31/15 Repayment of funds due (recoverable grants only) 12/31/16 Submission of Final Report and Close Out Forms Due

Within 60 Days After Grant Expires

Page 19: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 17 | P a g e

Proposal Scoring Criteria Criteria Points

Possible Programmatic Activity Meets Goals and Outcomes The need for the activities is clear, logical and compelling Application meets the relevant program specific requirements summarized in Appendix

A Application clearly demonstrates how the proposed funding would build the

organization’s capacity and advance Enterprise’s program areas o Demonstrated organizational capacity building needs are specific and include

measurable outcomes that demonstrate a clear connection between proposed activities and the stated goals of the Enterprise programs

o Proposed outcomes are appropriate to the need and context, measureable, and align with stated objectives and requirements of Enterprise program area(s)

30

Organizational Capacity and Financial Strength The strength and sustainability of the applicant organization as evidenced by:

o Past housing development experience o Good financial standing o Organization’s experience, leadership, staff composition/expertise o Past performance on Enterprise grants and loans, as applicable o Ability to demonstrate required match of private funds

20

Readiness-to-Proceed Organization is in good financial standing and has demonstrated its ability to assemble

sufficient resources to carry out the proposed activities Organization has the plan and staffing or consulting support needed to proceed,

including appropriate staff capacity to dedicate to grant management Organization demonstrated willingness and ability to participate in training, evaluation,

documentation and reporting with Enterprise and HUD

20

Impact Proposed outcomes significantly contribute to the achievement of the stated

objectives of Enterprise’s program area(s) Organization is of significance to the market it serves and/or proposed models or

programs exhibit potential for replication or scaling a model of success in other markets

Organization demonstrates willingness and ability to share learnings with partners locally or nationally

20

Proposal Budget Budget is reasonable and appropriate to the level of products/services to be delivered. Grant funds can reasonably be expended during the period of performance.

10

TOTAL POINTS POSSIBLE 100

Page 20: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 18 | P a g e

Notification of Award Decisions All applicants will be notified via email by July 7, 2014 regarding determination of funding decisions and allocations. Award notification is provided as a statement of interest in developing a grant agreement with the selected organization; the notification will also include a timeline detailing when documents must be submitted and when work can begin. Grant commitments are not final until the conditions of the award are satisfied and a grant agreement is executed by Enterprise and the grantee organization. Each organization awarded a grant will meet (via phone or in person) with Enterprise staff prior to executing grant agreements. Questions Any questions on the RFP process, eligible use of grant funds, selection process etc. can be directed to: Rosa Y. Ortiz at [email protected]. Enterprise will host a question and answer session related to this RFP on April 8, 2014 from 2:30 pm to 4:00 pm. The information to join the meeting is below. To register: 1. Go to https://enterprisecommunity.webex.com/enterprisecommunity/j.php?ED=232616887&RG=1&UID=0&RT=MiM3 2. Register for the meeting. 3. Check for confirmation email with instructions on how to join To view in other time zones or languages, please go to: https://enterprisecommunity.webex.com/enterprisecommunity/j.php?ED=232616887&RG=1&UID=0&ORT=MiM3

Page 21: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 19 | P a g e

Section 5: Proposal Checklist General Information – (submit only once) Application Cover Page

• Use Attachment A – Word file • The cover page must be completed and submitted with the application. • The cover page must be signed by an authorized officer of the organization. • The cover page should be electronically submitted with signatures in PDF form.

Most recent year audited financial statements and A-133 audit including management letters.

• The financial statements and A-133 audit should be electronically submitted as PDFs. • If most recent year audited financial statements are older than one fiscal year past,

please provide a statement as to reason for delay, and timeline for completion. Financial & Control Assessment Questionnaire (FCAQ)

• Use Attachment B – Word file • The FCAQ must be completed, signed and submit in PDF format with the application. • The organization’s Chief Financial Officer, Accountant, etc. should complete this form. • If a FCAQ has been submitted to Enterprise after August 1, 2013, this form maybe skipped

as part of the application process. Program Area Information (submit for each program area for which funds are being requested) Proposal Narrative

• Use Attachment C – Word file • Please do not include additional materials, any additional information will be requested if

needed. • Grant application narrative must be submitted in Microsoft Word format. • The Proposal Narrative should not exceed five (5) pages.

Proposal Budget

• Use Attachment D – Excel file • Grant budget must be submitted in Microsoft Excel format. • Template contains three/four tabs:

a. Budget Template Tabs – Enter expenses the grant will support (staff fringe, consultants, other direct costs, etc.). There are two additional copies of the budget template provided in tabs 2 and 3 to be utilized if more than one program area is applied for in the grant application.

b. Salary worksheet – If fringe benefits are included in any of the grant application budgets, this page must be completed.

All Proposal Items must be submitted ELECTRONICALLY by 5 pm on May 7, 2014, to: Rosa Y. Ortiz at [email protected]. note: Hard copies of proposal or application materials will not be accepted.

Page 22: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 20 | P a g e

Appendix A

Appendix A – Program Specific Requirements

Program Area Maximum Grant

Amount

Additional Eligibility Requirements

Building Sustainable Organizations and Real Estate Portfolios

$75,000 • Predevelopment recoverable grant projects must holistically address community needs and create sustainable communities connected to opportunities.

• Past development of at least 100 units of affordable housing including 1 projects financed by the Low Income Housing Tax Credit OR current management oversight of at least 250 units of affordable housing

• At least 50 units in the pipeline • For Joint Venture or Strategic Collaboration applications the

above criteria maybe met by combining both organizations’ portfolios and pipelines

• Organizations funded under this program area will be required to participate in periodic conference calls with other groups funded in this program area to encourage peer-to-peer learning

Neighborhood-Scale Green Projects

$100,000 • Applicant has demonstrated ability to manage complex, multi-phase, long-term neighborhood scale project

• Project is located in a neighborhood where significant potential exists for revitalization, including mixed-income housing and neighborhood-serving commercial development

• Project has clearly defined, neighborhood-scale goals for performance on energy, water, transportation, and/or food and waste

Note: Applicants should provide an aerial (e.g., satellite) map showing neighborhood boundaries and project sites owned or controlled by the applicant, and indicating key features such as proximity to existing or future transit, employment areas, and/or drivers of economic development. This map will not count towards the page limit for the proposal narrative.

Green Asset and Property Management Practices

$25,000 • Applicants must have a portfolio of existing affordable housing that has either been developed to a certified level of green level or has incurred a significant amount of investment to improve energy efficiency. All applicants will need to agree to be a participant in the Green Exchange Learning Collaborative.

• Grants in this area will be targeted to CDCs and CHDOs in metropolitan Chicago.

Page 23: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 21 | P a g e

Appendix A

Program Area Maximum Grant

Amount

Additional Eligibility Requirements

Equitable Transit- Oriented Development

$50,000 • Applicants must have a demonstrable commitment to equitable TOD, such as a development pipeline that includes at least one transit-oriented development

• Projects and programs must support equitable transit-oriented development defined as affordable housing development or preservation within ½ mile of current or anticipated rail (such as light rail, commuter rail, or subway) or ¼ mile from a stop on an existing bus line that runs at least every 15 minutes for most of the day

Affordable Housing and Community Development Design

$25,000 • Projects must be in early planning phase • Proposal clearly articulates design goals and anticipated

outcomes • Project supports other Enterprise priorities described in this

RFP, such as neighborhood-level green development, increased access to transit, and/or the integration of health and housing

Community Revitalization

$50,000 • For requests involving real estate development, applicants must have developed affordable housing units in their market in the last 24 months and have at least two years experience working in the neighborhood stabilization field

• For requests related to increasing access to financial literacy or job development services or to provide these services for affordable housing development and operations, applicants must have at least three years experience in providing these types of services.

Health and Housing

$75,000 • Priority given to projects and activities serving vulnerable population, such as seniors, homeless, disabled, veterans, high-cost users of the public health system, or other special need population described by the applicant.

• All qualified applicants must own and operate at least one property that presently serves a vulnerable population

• Applicants should demonstrate sound methods for tracking and reporting outcomes using metrics that have potential to be shared and scaled to the field

o Outcomes should be articulated both in terms of units created/produced and health related impacts, as well as more efficient use of public and private resources.

• Priority will be on applicants implementing programs with an existing evidence base for success or those that can articulate why their efforts are important to building an evidence base

Page 24: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 22 | P a g e

Appendix A

Program Area Maximum Grant

Amount

Additional Eligibility Requirements

for success • Applicants should describe how their proposed grant will

build both the capacity of their own organization as well as the capacity of their network of housing, services and healthcare providers

• For requests related to green and healthy housing, priority given to organizations that are already doing portfolio-wide assessments (such as energy and operations needs) of their housing portfolios

Homelessness

$50,000 • Applicants targeting Native American populations must meet one of the following definitions: 1) 501(c)(3) tribal organization, 2) tribal designated housing entity, 3) tribal housing authority or 4) federally-recognized tribes

Integration and Innovation

$150,000 over two years

• Crosses two or more of Program Areas 1 through 8 • Clear value added to funding the project as a whole, rather

than activities by program area • Applicants has demonstrated ability to manage complex,

longer-term project • For place-based projects, project is located in a neighborhood

with significant potential exists for revitalization

Page 25: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 23 | P a g e

Appendix B

Appendix B – Organizational Requirements HUD Section 4 Program – Eligible Organizational Types These Section 4 Capacity Building grant funds are limited to community development corporations (CDCs), certified community housing development organizations (CHDOs), and organizations serving Native American populations in urban areas with a defined mission that includes affordable housing. • A CDC is defined as:

o A nonprofit organization that has the following characteristics: 1. Is organized under federal, state or local law to engage in community

development activities (which may include housing and economic development activities) primarily within an identified geographic area of operation;

2. Is governed by a board of directors composed of community residents, business, and civic leaders -- this includes faith based community development corporations;

3. It has as its primary purpose the improvement of the physical, economic or social environment of its geographic area of operation by addressing one or more critical problems of the area, with particular attention to the needs of persons of low income;

4. Is neither controlled by, nor under the direction of, individuals or entities seeking to derive profit or gain from the organization;

5. Has a tax exemption ruling from the Internal Revenue Service under section 501(c)(3) or 501(c)(4) of the Internal Revenue Code of 1986 (26 CFR 1.501(c)(3)-1);

6. Has standards of financial accountability that conform to 24 CFR (Code of Federal Regulation) 84.21, Standards for Financial Management Systems;

7. Is not an agency or instrumentality of a state or local government; 8. For urban areas, “community” may be a neighborhood or neighborhoods, city,

county or metropolitan area; for rural areas, it may be a neighborhood or neighborhoods, town, village, county or multi-county area (but not the entire state).

o A CDC that does not qualify under Section (a) may also be determined to qualify as

an eligible entity if: 1. It is an entity organized pursuant to section 301(d) of the Small Business

Investment Act of 1958 (15 U.S.C. 681(d)), including those which are profit making; or

2. It is a Small Business Administration (SBA) approved Section 501 State Development Company or Section 502 Local Development Company, or a SBA Certified Section 503 Company under the Small Business Investment Act of 1958, as amended: or

Page 26: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 24 | P a g e

Appendix B

3. The recipient demonstrates to the satisfaction of HUD, through the provision of information regarding the organization’s charter and by-laws, that the organization is sufficiently similar in purpose, function, and scope to those entities qualifying under Section (a).

4. Is a State or locally chartered organization; however, the State or local government may not have the right to appoint more than one-third of the membership of the organization’s governing body and no more than one-third of the board member may be public officials or employees of the State or local government entity chartering the organization. Board members appointed by the State or local government may not appoint the remaining two-thirds of the board members.

• CHDO designation is granted by participating jurisdictions (PJs) in relation to the HOME

Program requirements, and not by Enterprise. Additional information about CHDOs and obtaining CHDO status can be found at How to Become a CHDO - Homefront - Training - Affordable Housing - CPD.

• Organizations serving Native American populations in urban areas with a defined mission that includes affordable housing must be one of the following: 501 (c) 3 Nonprofit Tribal Organizations Tribally Designated Housing Entities (TDHE) Tribal Housing Authority or Indian Housing Authority Federally- recognized Tribes

Page 27: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 25 | P a g e

Appendix C

Appendix C – DUNS & SAM Guidance All grantees, subcontractors, and consultants receiving federal funds through Enterprise Community Partners must now have or obtain a Dun & Bradstreet (DUNS) number and maintain an active account in the System for Award Management (SAM). Information on how to register for each is below: Resources for DUNS Number The DUNS number is a nine-digit number, issued by Dun & Bradstreet that is assigned to and used by businesses and the federal government to keep track of more than 70 million businesses world-wide. A DUNS number can be obtained free of charge by applying online at http://fedgov.dnb.com/webform or by phone at 1-866-705-5711 from Monday - Friday 7 AM to 8 PM C.S.T. For Hearing Impaired Customers Only call 877-807-1679 (TTY Line). It normally takes about 1- 2 business days to receive a number if applied for online and immediately if applied for by phone. The DUNS number is normally available for use 24-48 hours after it has been received. Once entered, and the registration process is completed, the DUNS number will need to be verified by the system. Resources for System for Award Management (SAM) The System for Award Management (SAM) is a free web site hosted by the federal government that consolidates the government-wide award reporting systems into one new system. SAM streamlines processes, eliminating the need to enter the same data multiple times, and consolidates hosting to make the process of doing business with the government more efficient. The website is found at www.sam.gov. SAM replaces the Central Contractor Registration (CCR), and grantees, borrowers, and consultants who have previously established an account in CCR will need to migrate the account to SAM. Information on migrating an account can be found here: https://www.sam.gov/sam/transcript/Quick_Guide_for_Migrating_Roles_v1.8.pdf Grantees, borrowers, and consultants who have not previously registered in CCR will need to register in SAM. Information on registering can be found here: https://www.sam.gov/sam/transcript/Quick_Guide_for_Grants_Registrations_v1.7.pdf Additionally, please make sure that your subgrantees or contractors that receive federal funds are aware that they must have a DUNS number and be registered in the SAM system in order to be in compliance with federal reporting requirements.

Page 28: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 26 | P a g e

Appendix D

Appendix D – Match Guidance For every Section 4 dollar that Enterprise receives, it must be "matched" with privately sourced dollars. Grantees are required to demonstrate matching funds at a minimum of 4:1. For every dollar requested, the grantee is expected to provide at least $4 dollars of matching funds from other sources (e.g. $1,000 grant request must show $4,000 in match), though a match ratio higher than 4:1 is encouraged. Enterprise, as well as our grantees, is required to certify match and submit backup documentation verifying secured match sources. Acceptable Match is:

• Privately sourced (public funds are not eligible) • Verifiable from the recipient's records (e.g. backed up by check copies and bank

deposit statements) • Not included as contributions for any other federally-assisted project or program. • Connected to the efficient accomplishment of project or program objectives. • Are allowable under the applicable cost principles. • Are not paid by the Federal Government under another award, except where

authorized by Federal statute to be used for cost sharing or matching • Received before the close of the grant period of performance

Examples of Acceptable Match Funds (and Potential Backup Documentation to be collected post-award):

• Donations from individuals (copies of checks) • Foundation and corporate grants (copy of check or award letter and 3rd party

verification that the funds being used are privately sourced (documentation could be a signed agreement between the two parties but it should clearly name the investor or equity contributor and clearly show that the investment coming in is private);

• Line of credit, to the extent funds have been drawn (copy of loan agreement AND bank statement or wire receipts)

• Other operational revenues as they relate to your proposal scope of work, such as tenant rents (e.g. rent rolls that differentiate tenant portion and subsidy)

• Loans, equity, or developer fees from projects that are not directly-financed by any of the three Section 4 intermediaries (Enterprise, LISC, Habitat), and only to the extent privately sourced. (construction loan agreement OR tax equity syndication letter, AND bank statement or wire receipts) Note: Additional documentation may be required above and beyond what has been described above, as is necessary to demonstrate to the satisfaction of Enterprise and HUD that match sources are private and relate to workplan activities. Each grantee’s market representative will help to ensure all necessary documentation is collected.

Examples of Unacceptable Match Funds

Page 29: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 27 | P a g e

Appendix D

• Sources that have been used as match for other grants/loans, including prior grants/loans from Enterprise, LISC, or Habitat

• Public sources, even if non-federal (such as funds from cities, states, or housing authorities)

• Loans, equity investments, or developer fees associated with projects that are directly funded by Enterprise, including Enterprise Community Investment syndication of tax credits or loans from Enterprise Community Loan Fund, LISC, and Habitat

Match Collection Enterprise seeks to collect match along with the other documents required for grant agreement execution. In some cases, match can be collected at later date so please contact your market representative for more information. For all markets, funds received as early as January 2014 are eligible for match. All match must be received prior to issuing the final disbursement and closing out a grant agreement.

Page 30: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 28 | P a g e

Appendix E

Appendix E – Consultant Guidance Enterprise, as a recipient of Section 4 funds, is required to pass down certain federal requirements and restrictions to the consultants our grantees choose to work with. Selection It is our expectation that consultants will be selected via an open, competitive process. We understand that in very rare circumstances an RFP may not be feasible and in those situations, consultants may be selected in a non-competitive sole source process. In those instances, the grantee is obligated to document their reasoning for not issuing an RFP and explain why the selected consultant was the best suited for this work. Narrative and Budget Organizations proposing to hire a consultant with a portion of their Section 4 grant must ensure that the proposal application provides specific details about the activities the consultant will conduct and why their consultant services are vital to the program’s success. Also, the program budget submitted must clearly show the amount of labor and expenses the consultant is expected to accrue. Be sure to review the federal policy for consultant hourly rates listed below. Hourly Rates Among the requirements we must adhere to is the limitation on the hourly rate that Consultants can bill to HUD funded grant programs. Consultant hourly rates cannot exceed the rates set by the Office of Personnel Management. Hourly rates are limited to the equivalent of Executive Schedule level IV (currently $155,500), tables are found at: http://www.opm.gov/oca/12tables/html/ex.asp. The labor rate limitation applies to the Consultant's actual hourly rate, before adding indirect costs to the billed/proposed hourly rate. This requirement must also be passed down by grantees, borrowers, and consultants to their consultants. Additionally, Enterprise is required to ensure expenses paid utilizing HUD's funds are not only reasonable but also eligible expenses per federal regulations. Thus, Enterprise requires a breakdown of all proposed labor amounts to include actual hourly rates and indirect costs (if applicable). Consultants must charge rates that are consistent with rates charged on their other contracts/agreements, taking into consideration the labor rate ceiling. If a consultant proposes to include indirect costs (IDC), the proposal must be accompanied by either an Indirect Cost Rate Agreement approved by a federal government agency or a line item cost breakdown of indirect costs with a methodology for applying the rates. Guidance on Labor Rate breakdown for Consultants A large organization or an organization that receives large amounts of federal funds will generally have a federal government approved negotiated IDC rate agreement from one federal

Page 31: Enterprise Rfp 2014 Chicago

Enterprise Community Partners – Chicago Request for Proposals 2014 29 | P a g e

Appendix E

agency (usually the federal agency or department from which the organization receives the most funding - its cognizant federal agency). This will be accepted by all federal agencies and by organizations like Enterprise that pass through federal funds. Smaller organizations or individual consultants may not have an approved indirect cost rate. In these cases, it is very important that the consultants or organizations are able to document the indirect costs and justify the rate(s) being charged.

Indirect Costs Direct Costs Rent Direct project labor Utilities Subcontracts General Office Supplies Consultants General telephone/fax/internet Travel related costs Health Insurance Payroll Tax Retirement General and Administration