enterprise projects performance with ecosys -...

Enterprise Projects Performance with

EcoSys

Carlos Ruiz de Agüero, PMP

EcoSys Business Development Consultant South of Europe

Confidential2 Confidential2

Agenda

• About EcoSys

• What is Enterprise Project Performance?

• The Current State of Projects Performance

• Enterprise Project Performance with EcoSys

• What Our Customers are Saying

• EcoSys Demo

• Summary - EcoSys Differentiators


Market

Leadership

Business

Momentum

Loyal & Growing

Customer Base

• EcoSys founders were the original developers of Primavera P6

• First to market and industry leader in enterprise projects performance

• Deep portfolio & project management expertise

• Largest user adoption in project controls industry

• Global presence –users in 20+ countries

• A Hexagon PPM Company since 2015

• 500+ clients globally

• Strong partnerships: SAP, Oracle, Microsoft, Accenture, IBM, and more

EcoSys Overview


Global Customer Base

• Global Customer Base

Aerospace & Defense Transportation Mining

UtilitiesOil, Gas & ChemicalsEngineering & Construction

What is Enterprise Projects

Performance?


Enterprise Project Performance

• Goes beyond project controls to support the full life

cycle of all projects in an enterprise – from project

portfolio management, to project controls, to contract

management.

• Hexagon PPM enterprise projects performance tools

ensure all of your projects are identified, defined,

delivered, measured, and recycled in one modern, fully

integrated platform.

• EcoSys from Hexagon PPM is the global standard for

Enterprise Projects Performance software.


Enterprise Projects Performance

Expands

PerspectiveDemands

VisibilityCommands

Action

GOAL: Maximize Returns and Margins across Projects Lifecycle



Project Portfolio

ManagementProject Controls

Contract

Management

An Integrated System of Three Disciplines

The Current State of Projects

Performance

Firms tend to use multiple software

platforms that are manually monitored

and disconnected, which severely

compromises their effectiveness.

Geno Armstrong

International Sector Leader,

Engineering and Construction

KPMG


?

PREDICTABILITY & CONTROL

Estimates Budgets

Procurement

Accounting

$

ENTERPRISE PROJECT CONTROLSForecasts Changes

ProgressSchedule

Engineering/

Construction

Resources

Collaboration

Silos vs Integrated Projects Performance


25

75Yes

No

Access to Real-time Project Data?

27

73Yes

No

Fully Integrated Project Controls

System?

20

80Yes

No

Owners Contractors

21

79

Yes

No

KPMG: Global Construction Survey

Disconnected People & Systems


Costs Schedule

CBS-0

CBS 1

CBS 11 CBS 12

CBS 2

CBS 21

CBS 3

CBS 31

CBS 4

CBS 41

Project P

WBS P.AWBS P.B

WBS P.C

WBS P.C.1

WBS P.C.2

WBS P.C.2.a

WBS P.C.2.b

Disconnected Systems and Manual Processes

Human error

Version Control

Time consuming


The Burden of Low-Value Work

61% Of time utilization

• Fixing ERP issues and Labor coding

• Downloading files and collating

Relying on Manual Processes:

Internal study done by EcoSys client prior to implementation


Schedule Data

Cost Data

Visibility ChallengesDocuments, Contracts

Communications,

Changes

Who

approved this

change and

why?

What do we

expect our final

costs to be?

Which projects

are

underperforming

and why?




OLD

NEW

$

Can’t identify issues Can’t make adjustments Can’t anticipate needs Can’t plan effectively

Projects Cost More Projects Take Longer


Enterprise Projects

Performance with EcoSys


?

PREDICTABILITY & CONTROL

Estimates Budgets

Procurement

Accounting

$

ENTERPRISE PROJECT CONTROLS

INTEGRATED

=

SHARED DATA

Forecasts Changes

ProgressSchedule

Engineering/

Construction

Resources

Collaboration

Silos vs Integrated Projects Performance


• Planning & Controls is the same the world over

• Except when it’s not

• The software has to be flexible to account for:

– Perspective (Owner or Contracting Firm)

– Systems landscape

– Organizational landscape

– Processes and procedures

– Sector & discipline based data/coding structures

– Project size and type

– Contract types

– Company culture

Why is Flexibility Important?


Bridging the Systems Gap

WBS & WBS Status

Budget / Planned Costs

Integrated Earned Value Mgmt

Consolidated Performance Reporting

Budgets & Forecasts

Commitments

Change Management

Data Transformations

Historical Snapshots

Transaction/Audit Repository

Projects/WBS

Dates

Resource-loading (units & costs)

- Baseline

- Current

- Remaining

Activities

Resources

Codes (activity, resource, project)

Percent Complete

Projects

WBS/Activity Networks

Actual Costs

Timesheets

Commitments

Estimating / Timesheets / Other Data


EcoSys Enterprise Projects Performance Software

Comprehensive tools and processes for

effective tactical project execution

Controls for strategic planning and

portfolio optimization


EcoSys Enterprise Projects Performance Software

Consistency

Visibility

Alignment

in project planning and execution

into all project data

of enterprise level strategy and day-to-

day execution

Approved Projects

Resources

Budgets

Actuals

Forecasts

Performance



❖ Capital Planning

❖ Funding

❖ Scoring and Prioritization

❖ Stage Gates Workflow

❖ Portfolio Project Selection

❖ Resource Management

❖ Program Management

❖ Benchmarking and Parametric Estimating

❖ Organizational Budgeting

❖ Estimating and Budgeting

❖ Changes and Trends

❖ Commitments and Actuals

❖ Progress and Earned Value

❖ Stage Gates Workflow

❖ Risk Management

❖ Forecasting

❖ Cash Flows

❖ Currency Management

❖ Contract Cost Control

❖ Contract Change Control

❖ Requests for Information (RFIs)

❖ Submittals and Transmittals

❖ Payment Applications

❖ Safety Items

❖ Punch Lists

❖ Meeting Minutes

❖ Lessons Learned



❖ Uniquely, all three EcoSys products are accessed from the same web browser, fully integrated on one database, sharing common features like:

❖ Enterprise Data Structures: portfolios, programs, projects, contracts, WBS, CBS, etc.

❖ Configurable Business Intelligence (BI): dashboards, screens, spreadsheets and charts, each with drill down capabilities

❖ Configurable Processes: screens, spreadsheets, forms and workflows

❖ Flexible Integration APIs and Adapters: supporting data exchange with many ERPs and project systems

❖ Mobile Apps: fully integrated configurable apps for iOS and Android devices


The Impact of Enterprise Projects Performance

Increased Efficiency

Enhanced Visibility

Improved Performance


Enhanced Visibility


Efficiency Gains


Portfolio Optimization

Contract Management

Change Management

“With effective portfolio

management, projects are

36% more likely to deliver

on time and 19% more likely

to deliver on budget.

Project Management Institute

“The View from Above: The Power of

Portfolio Management”




Contract Management

Change Management

“Proper structuring,

monitoring and enforcement

of contracts leads to 9%

savings on contract values”

International Association of Contract and

Commercial Management (IACCM)




Contract Management

Change Management

With low use of change

management, average cost growth

is 10.2 %

With high use of change

management, average cost growth

is -1.2%

Construction Industry Institute, “CII Best Practices

Guide: Improving Project Performance”


What Our Customers are

Saying

What Our Customers are Saying

EcoSys Demo


Adoptable

• Easy to use, Excel-like look and feel, users willingly use it

• Looks open and familiar (not a “black box”), tailored to the user’s role

• Drill downs provide “why so” analysis

Adaptable

• Enables best practice, your way (highly configurable)

• Easily plugs into any source systems, bi-directional data exchange

• Can easily change when you change, without programming

Scalable

• Built on modern enterprise web technology

• Supports hundreds of concurrent users and millions of rows of transactional data

• Consolidates many functions, systems and analytics into one enterprise platform

35

Summary - EcoSys Differentiators

Questions?


EcoSys 8: Introducing Enterprise Projects Performance

• http://www.ecosys.net/information-center/post/ecosys-8-introducing-enterprise-projects-

performance/

Projects

• http://www.ecosys.net/information-center/post/ecosys-epc-ensuring-better-project-delivery/

Portfolios

• http://www.ecosys.net/information-center/post/project-portfolio-management-ppm-pulse/

Contracts

• http://www.ecosys.net/information-center/post/contract-managment/

Enterprise Projects Controls at CH2M

• http://www.ecosys.net/information-center/post/enterprise-projects-controls-ch2m/

37

Videos

http://www.ecosys.net/information-center/post/ecosys-8-introducing-enterprise-projects-performance/

http://www.ecosys.net/information-center/post/ecosys-epc-ensuring-better-project-delivery/

http://www.ecosys.net/information-center/post/project-portfolio-management-ppm-pulse/

http://www.ecosys.net/information-center/post/contract-managment/

http://www.ecosys.net/information-center/post/enterprise-projects-controls-ch2m/

Thank you!

Carlos Ruiz de Agüero, PMP

[email protected]

mailto:[email protected]