enterprise initiatives - oakville, ontario - town hall/2014cb...enterprise initiatives 2014 capital...

Enterprise Initiatives

2014 Capital Budget and Financing Plan

The total recommended ten year Enterprise Initiative capital budget includes expenditures of $17.0 million to support Harbour, Cemeteries and Parking initiatives. Over the 10 years, dredging at the Bronte and Oakville Harbours are the most significant projects, along with the seawall rehabilitations at both Oakville and Bronte Harbours.

Program Department - Project 2014

Total Forecast Primary Year/sParks and Open Space 52901401 Bronte Harbour Dredging 0.1$ 3.9$ 2015 & 2023Parks and Open Space 52902201 Oakville Harbour Dredge -$ 2.0$ 2020Parks and Open Space 52901403 Harbours Equipment Replacement 0.0$ 1.8$ All 10Parks and Open Space 52211802 Seawall Rehabilitation - Oakville Harbour -$ 1.7$ 2015-2016Parks and Open Space 52212001 Seawall Rehab. - Bronte Harbour North Wall -$ 1.5$ 2018-2019Total 0.1$ 10.9$

Highest 10 Year Value Projects

Page 411

Enterprise Initiatives

2014 Capital Budget and Financing Plan

Funding for the Enterprise Initiatives program is primarily from the Harbours, Cemeteries and Parking reserves. Debenture financing has been planned for a portion of the three dredges scheduled to take place over the 10 year period. Capital levy and capital reserve financing is budgeted for the seawall rehabilitations.

Page 412

Town of Oakville2014‐2023 Capital Budget and Financial Plan

Enterprise Initiatives 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast

Parks and Open Space

Cemeteries52711401 Cemeteries Product Development 100,000 ‐ ‐ ‐ ‐ 100,000 ‐ ‐ ‐ ‐ 200,000 52711403 Cemeteries Annual Provision 15,000 15,800 15,000 15,000 15,400 15,000 18,100 15,000 15,000 15,000 154,300 52711501 Cremation Niche Plaza ‐ St Judes Cemeter ‐ 30,000 165,000 165,000 ‐ ‐ ‐ ‐ ‐ ‐ 360,000 52711502 Road Rehabilitation ‐ 50,000 ‐ 100,000 ‐ ‐ ‐ ‐ 150,000 ‐ 300,000 52711503 Fencing Rehabilitation ‐ 60,000 60,000 60,000 ‐ ‐ ‐ 60,000 ‐ ‐ 240,000 52711701 Columbarium ‐ Trafalgar ‐ ‐ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 50,000 52711801 TLC North Cemetery Lands Development ‐ ‐ ‐ ‐ 75,000 ‐ ‐ ‐ 300,000 ‐ 375,000 52721301 Cemetery Equipment ‐ 53,000 17,000 61,000 16,000 10,000 93,000 ‐ 166,000 77,000 493,000 Total Cemeteries 115,000 208,800 307,000 401,000 106,400 125,000 111,100 75,000 631,000 92,000 2,172,300

Harbours52211801 Seawall Installation ‐ Berta Point ‐ Bronte Harbour ‐ ‐ ‐ ‐ 50,000 375,000 ‐ ‐ ‐ ‐ 425,000 52211802 Seawall Rehabilitation ‐ Oakville Harbour ‐ 50,000 1,650,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,700,000 52212001 Seawall Rehab. ‐ Bronte Harbour North Wall ‐ ‐ ‐ ‐ 75,000 1,400,000 ‐ ‐ ‐ ‐ 1,475,000 52901301 Harbours Security ‐ 75,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 75,000 52901401 Bronte Harbour Dredging 75,000 1,800,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2,000,000 3,875,000 52901402 Annual Dockage/Property 79,600 82,000 84,500 87,000 89,600 92,300 95,100 98,000 96,500 98,300 902,900 52901403 Harbours Equipment Replacement 22,000 ‐ 62,000 35,000 66,000 80,000 173,000 293,000 925,000 175,000 1,831,000 52901502 Harbours Master Plan ‐ 100,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000 52902201 Oakville Harbour Dredge ‐ ‐ ‐ ‐ ‐ ‐ 2,000,000 ‐ ‐ ‐ 2,000,000 Total Harbours 176,600 2,107,000 1,796,500 122,000 280,600 1,947,300 2,268,100 391,000 1,021,500 2,273,300 12,383,900

Total Parks and Open Space 291,600 2,315,800 2,103,500 523,000 387,000 2,072,300 2,379,200 466,000 1,652,500 2,365,300 14,556,200

Infrastructure Planning

Parking5350 ‐ Parking/Halton Court Services53511302 Facility Maintenance < $15,000 23,000 50,500 15,000 33,000 20,000 30,000 25,000 25,000 25,000 25,000 271,500 53511303 Lot Maintenance and Repair 20,000 20,000 20,000 20,000 100,000 20,000 20,000 20,000 20,000 20,000 280,000 53511401 Annual Utilization Survey 30,000 30,000 ‐ 30,000 30,000 30,000 30,000 ‐ 30,000 30,000 240,000 53511402 New Parkade Traffic and Revenue Control Equipment 150,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 150,000 53511403 Parkade Security Cameras 30,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 30,000 53511404 Parking Garage ‐ Rehab ‐ FCM 50,000 57,200 50,000 154,800 8,700 28,800 6,300 ‐ ‐ 2,100 357,900 53511405 Parkade Caulking/Roof Deck 15,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 15,000 53511703 Parkade Concrete Sealer ‐ ‐ ‐ 50,000 ‐ ‐ ‐ ‐ ‐ ‐ 50,000 53521301 Replacement of on Street Parking Equipment 25,000 25,000 25,000 25,000 15,000 15,000 15,000 15,000 15,000 15,000 190,000

Page 413

Town of Oakville2014‐2023 Capital Budget and Financial Plan

Enterprise Initiatives 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast

53521401 Lot Equipment Replacement (Pay & Display 32,000 ‐ ‐ ‐ 32,000 ‐ ‐ ‐ ‐ ‐ 64,000 53521402 Vehicle Replacement 99,000 64,000 64,000 32,000 96,000 64,000 64,000 64,000 64,000 64,000 675,000 53521501 Scheduling System ‐ 25,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 25,000 53522101 Replace Handhelds and Software ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000 ‐ ‐ 100,000

Total Infrastructure Planning 474,000 271,700 174,000 344,800 301,700 187,800 160,300 224,000 154,000 156,100 2,448,400

Total Enterprise Initiatives 765,600 2,587,500 2,277,500 867,800 688,700 2,260,100 2,539,500 690,000 1,806,500 2,521,400 17,004,600

14

TOWN OF OAKVILLECAPITAL PROJECT DETAIL SHEET

2014 - 2023 CAPITAL FORECAST

Project ID

Department

52711401


Project Name Cemeteries Product Development

Service / Program 5271 - Cemetery Works Year of Initiation 2014Asset Category Land Improvement Class

Growth Related NoGrowth % 0

Construction Start Date

Year of Completion Not Applicable

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 100,000 100,000 200,000Payments & GrantsInternal Expenses & Transfers to Own Funds

200,000100,000 100,000TOTAL CAPITAL COST

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve FundsOperating ReservesOther RevenueTOTAL PROGRAM SPECIFIC REVENUE

CORPORATE FINANCINGCapital Reserve 100,000 100,000 200,000Capital LevyLong Term Financing

200,000100,000 100,000TOTAL CORPORATE FINANCING

200,000100,000 100,000TOTAL FINANCING

PORTION OF PROJECT UNFUNDED(+)

OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital Out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Tfrs to Own FundsTOTAL EXPECTED OPERATING COST

EXPECTED REVENUEExternal RevenueInternal Revenue & Own Fund TransfersTOTAL EXPECTED REVENUE

NET OPERATING IMPACT

PROJECT DETAILS Project Description and Rationale

This project involves development of various products based on consumer demand and available space. This can include development for in-ground full burial and cremation.

Impact of Advancement or Deferral (include maximum years project could be deferred if applicable):

Delayed funding for this project will result in a loss of product availability for the cemetery properties. A lack of available product translates into reduced revenue which will be detrimental to the cemetery business plan.

Page 415



Project ID

Department

52711403


Project Name Cemeteries Annual Provision

Service / Program 5271 - Cemetery Works Year of Initiation 2014Asset Category N/A



Year of Completion 2023

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 15,000 15,800 15,000 15,000 15,400 15,000 154,30018,100 15,000 30,000Payments & GrantsInternal Expenses & Transfers to Own Funds

154,30015,000 15,800 15,000 15,000 15,00015,400TOTAL CAPITAL COST 18,100 15,000 30,000


CORPORATE FINANCINGCapital Reserve 15,000 15,800 15,000 15,000 15,400 15,000 154,30018,100 15,000 30,000Capital LevyLong Term Financing

154,30015,000 15,800 15,000 15,000 15,00015,400TOTAL CORPORATE FINANCING 18,100 15,000 30,000

154,30015,000 15,800 15,000 15,000 15,00015,400TOTAL FINANCING 18,100 15,000 30,000






Cemeteries annual provision is funding used to undertake grounds and facility improvements within the cemeteries. This can include electrical, plumbing, and minor landscaping (grading/sodding/drainage improvements).


Deferral of funds may mean some repairs do not get completed on a timely basis, or aesthetics within the Cemeteries may decline which could lead to dissatisfaction from current families and potential customers.

Page 416



Project ID

Department

52711501


Project Name Cremation Niche Plaza - St Judes Cemeter

Service / Program 5271 - Cemetery Works Year of Initiation 2015Asset Category



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 30,000 165,000 165,000 360,000Payments & GrantsInternal Expenses & Transfers to Own Funds

360,00030,000 165,000 165,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital Reserve 30,000 165,000 165,000 360,000Capital LevyLong Term Financing

360,00030,000 165,000 165,000TOTAL CORPORATE FINANCING

360,00030,000 165,000 165,000TOTAL FINANCING






Installation of a columbarium at St. Judes Cemetery to continue offering cremation services for families. The installation of the columbarium will permit the Cemeteries section to continue offering families a diversified array of memorial service opportunities for loved ones. Work is to be funded from Cemeteries Reserve which is supported by sales of cemetery plots.


To delay the columbarium niche plaza will result in a reduced availability of cremated remains interments at St. Judes. Cremation is rapidly becoming the preferred option and not having the niche plaza completed on time will result in reduced revenue and impact negatively on the business plan.

Page 417



Project ID

Department

52711502


Project Name Road Rehabilitation





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 100,000 300,000150,000Payments & GrantsInternal Expenses & Transfers to Own Funds

300,00050,000 100,000TOTAL CAPITAL COST 150,000


CORPORATE FINANCINGCapital Reserve 50,000 100,000 300,000150,000Capital LevyLong Term Financing

300,00050,000 100,000TOTAL CORPORATE FINANCING 150,000

300,00050,000 100,000TOTAL FINANCING 150,000






Funding for road rehabilitation is related to road improvements and rehabilitation at Trafalgar lawn cemetery. The roads in the cemetery are failing as they are at the conclusion of their life cycle.


To delay funding road rehabilitation will have an impact on users of the cemetery. Funerals come to the cemetery weekly, and families visit daily, so adequate and safe roads are important. Failing roads also leads to a lowered aesthetic quality of the cemetery which could lead to a loss of revenue as families decide not to purchase product at Trafalgar lawn cemetery due to the lack of upkeep on the cemetery property.

Page 418



Project ID

Department

52711503


Project Name Fencing Rehabilitation




Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 60,000 60,000 60,000 240,00060,000Payments & GrantsInternal Expenses & Transfers to Own Funds

240,00060,000 60,000 60,000TOTAL CAPITAL COST 60,000


CORPORATE FINANCINGCapital Reserve 60,000 60,000 60,000 240,00060,000Capital LevyLong Term Financing

240,00060,000 60,000 60,000TOTAL CORPORATE FINANCING 60,000

240,00060,000 60,000 60,000TOTAL FINANCING 60,000






Fencing rehabilitation is a project to replace fencing around the perimeter of Trafalgar Lawn Cemetery. Many fences are old and in various stages of decline. Fencing is infrastructure and provides security for the cemetery.


To defer or delay would mean that fencing will continue to decline and negatively impact the infrastructure and also the aesthetics of our cemeteries. In some cases at pioneer cemeteries, fencing is original to the history of the cemetery.

Page 419



Project ID

Department

52711701


Project Name Columbarium - Trafalgar





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 50,000Payments & GrantsInternal Expenses & Transfers to Own Funds

50,00050,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital Reserve 50,000 50,000Capital LevyLong Term Financing

50,00050,000TOTAL CORPORATE FINANCING

50,00050,000TOTAL FINANCING






The installation of columbariums fulfills the need for cremation burial for families as cremation remains a large share of the market. The proposed structure is a number of niches that will be available for sale to families. Trafalgar Lawn already has several columbarium structures which have proven to be very popular and successful. This project will be funded from the Cemetery Reserve in which revenues are generated from sale of cemetery plots.


The project supports the Cemetery Master Plan approved by Council in December 2008. As a business, the Cemetery section must respond to this trend to serve our families and take advantage of the market niche as a business opportunity.

Page 420



Project ID

Department

52711801


Project Name TLC North Cemetery Lands Development




Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 75,000 375,000300,000Payments & GrantsInternal Expenses & Transfers to Own Funds

375,00075,000TOTAL CAPITAL COST 300,000


CORPORATE FINANCINGCapital Reserve 75,000 375,000300,000Capital LevyLong Term Financing

375,00075,000TOTAL CORPORATE FINANCING 300,000

375,00075,000TOTAL FINANCING 300,000






Development of 6 acre parcel of lands at Trafalgar Lawn Cemetery that is north of the presently developed section. Construction will include grading, sodding, roadway development, tree planting and the installation of a bridge to cross a tributary of the Sixteen Mile Creek to gain access to future vacant lands to the north of the existing (developed) cemetery. Project will be funded from the Cemetery Reserve in which revenue is generated by sale of plots.


To delay or defer this project will mean the Cemeteries section will not have product available (both in-ground, cremation and columbarium) for interments which means the community will not be served for burial services. Not having inventory means a loss of revenue and a negative impact on the cemetery business plan.

Page 421



Project ID

Department

52721301


Project Name Cemetery Equipment

Service / Program 5272 - Cemetery Equipment Year of Initiation 2013Asset Category



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 77,000 53,000 17,000 61,000 16,000 10,000 493,00093,000 243,000Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds

493,00077,000 53,000 17,000 61,000 10,00016,000TOTAL CAPITAL COST 93,000 243,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 77,000 53,000 17,000 61,000 16,000 10,000 493,00093,000 243,000Reserve FundsOperating ReservesOther Revenue

493,00077,000 53,000 17,000 61,000 10,00016,000TOTAL PROGRAM SPECIFIC REVENUE 93,000 243,000

CORPORATE FINANCINGCapital ReserveCapital LevyLong Term FinancingTOTAL CORPORATE FINANCING

493,00077,000 53,000 17,000 61,000 10,00016,000TOTAL FINANCING 93,000 243,000






Replacement of Cemetery equipment at the conclusion of its life cycle. Maintaining a fleet of operational cemetery equipment is of primary importance to ensuring timely and effective delivery of service to our existing families and at need customers.


To not replace cemetery equipment may result in the section not being able to provide the necessary grounds maintenance for the cemeteries, and ability to undertake interments that would negatively impact on our families.

Page 422



Project ID

Department

52211801


Project Name Seawall Installation - Berta Point - Bronte Harbour

Service / Program 5290 - Harbours Projects Year of Initiation 2018Asset Category Land Improvement Class





425,000375,00050,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital Reserve 50,000 375,000 425,000Capital LevyLong Term Financing

425,000375,00050,000TOTAL CORPORATE FINANCING

425,000375,00050,000TOTAL FINANCING






The banks of the Twelve Mile Creek in the area of Berta Point are significantly eroding. For the purposes of mooring vessels, a hardened edge is required. As erosion occurs, the docks are having to be anchored further out into the channel which is impinging on the navigable water. For the purpose of stopping the erosion to town property and continuing to moor vessels, installation of a proper seawall is required. Design funds will precede construction by one year.


Erosion to town property will became a major issue and vessels will be unable to moor at Berta Point.

Page 423



Project ID

Department

52211802


Project Name Seawall Rehabilitation - Oakville Harbour





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 1,650,000 1,700,000Payments & GrantsInternal Expenses & Transfers to Own Funds

1,700,00050,000 1,650,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 50,000 1,650,000 1,700,000Long Term Financing

1,700,00050,000 1,650,000TOTAL CORPORATE FINANCING

1,700,00050,000 1,650,000TOTAL FINANCING






The seawall along the 16 Mile Creek north of the Rebecca Street bridge will require rehabilitation in the coming years Currently the seawall is composed of wooden retaining walls and wooden beams that are deteriorating. As well, erosion of the banks of the 16 Mile Creek is also occurring. Funds have been forecast for engineering design and permits with regulatory agencies as a first phase, followed by construction.


To delay this project would lead to further deterioration of the shoreline along the 16 Mile Creek. Over the years, several sections of the creek have been stabilized on both sides, to provide safer moorings, as well as prevent erosion of town land.

Page 424



Project ID

Department

52212001


Project Name Seawall Rehab. - Bronte Harbour North Wall





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 75,000 1,400,000 1,475,000Payments & GrantsInternal Expenses & Transfers to Own Funds

1,475,0001,400,00075,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 75,000 1,400,000 1,475,000Long Term Financing

1,475,0001,400,00075,000TOTAL CORPORATE FINANCING

1,475,0001,400,00075,000TOTAL FINANCING






The north seawall in Bronte harbour is expected to require rehabilitation in the coming years. The wall was originally constructed in the 1970's and through settlement requires remediation. Funds requested in the first year are for coastal engineering consultant design and liaison with regulatory agencies. Construction funding is in the following year.


Delaying the project will mean additional deterioration in the seawall and potential liability as a public boardwalk is located on top of the wall. The wall was originally constructed in the 1970's and by the time it requires replacement, it will have reached its life cycle expectancy - 50 years.

Page 425



Project ID

Department

52901301


Project Name Harbours Security

Service / Program 5290 - Harbours Projects Year of Initiation 2013Asset Category Communication & Technology






FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 75,000 75,000 75,000Operating ReservesOther Revenue

75,00075,000 75,000TOTAL PROGRAM SPECIFIC REVENUE


75,00075,000 75,000TOTAL FINANCING






This program provides for security camera installation within Oakville Harbour. This will allow year round security for mooring tenants as well as customers who have their boats in winter storage. Security is a large issue with our mooring customers.


To delay the security program will lead to customers continuing expressing concerns over theft, and vandalism in our harbours both for mooring tenants and winter storage tenants.

Page 426



Project ID

Department

52901401


Project Name Bronte Harbour Dredging

Service / Program 5290 - Harbours Projects Year of Initiation 2015Asset Category N/A



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 75,000 1,800,000 3,875,0002,000,000Payments & GrantsInternal Expenses & Transfers to Own Funds

3,875,00075,000 1,800,000TOTAL CAPITAL COST 2,000,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 75,000 700,000 775,000Operating ReservesOther Revenue


CORPORATE FINANCINGCapital ReserveCapital LevyLong Term Financing 1,100,000 3,100,0002,000,000

3,100,0001,100,000TOTAL CORPORATE FINANCING 2,000,000

3,875,00075,000 1,800,000TOTAL FINANCING 2,000,000






Bronte Harbour will be due for dredging in 2015. Dredging is required every 8-10 years as siltation builds up in the creek and channel opening to the extent that deep keeled boats run aground. The dredging operation is funded through debt and repaid from the Harbours reserve fund over a 10 year period.


Delaying the funding for dredging may result in some areas of the harbour not being suitable for mooring due to the shallow depth. This would result in revenue reductions and significant customer dissatisfaction.

Page 427



Project ID

Department

52901402


Project Name Annual Dockage/Property





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 79,600 82,000 84,500 87,000 89,600 92,300 902,90095,100 98,000 194,800Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds


FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 79,600 82,000 84,500 87,000 89,600 92,300 902,90095,100 98,000 194,800Operating ReservesOther Revenue

902,90079,600 82,000 84,500 87,000 92,30089,600TOTAL PROGRAM SPECIFIC REVENUE 95,100 98,000 194,800


902,90079,600 82,000 84,500 87,000 92,30089,600TOTAL FINANCING 95,100 98,000 194,800






Funding for this project relates to annual dockage and property improvements within the harbours section. Each year, docks must be rebuilt and harbour specific deficiencies (water, hydro) must also be repaired and rehabilitated.


Delaying the funding of this annual program will possibly mean that the harbours section will not be able to provide the necessary customer improvements (both from a safety and convenience perspective) and customer dissatisfaction may result, leading to reduced revenue. There are also health and safety issues related to reduced funding for annual dockage/property improvements.

Page 428



Project ID

Department

52901403


Project Name Harbours Equipment Replacement

Service / Program 5290 - Harbours Projects Year of Initiation 2013Asset Category Equipment Class



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 22,000 62,000 35,000 66,000 80,000 1,831,000173,000 293,000 1,100,000Payments & GrantsInternal Expenses & Transfers to Own Funds

1,831,00022,000 62,000 35,000 80,00066,000TOTAL CAPITAL COST 173,000 293,000 1,100,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 22,000 62,000 35,000 66,000 80,000 1,831,000173,000 293,000 1,100,000Operating ReservesOther Revenue

1,831,00022,000 62,000 35,000 80,00066,000TOTAL PROGRAM SPECIFIC REVENUE 173,000 293,000 1,100,000


1,831,00022,000 62,000 35,000 80,00066,000TOTAL FINANCING 173,000 293,000 1,100,000






Funding to replace harbours equipment at the end of the life cycle. Replacement of equipment is necessary to continue providing efficient and effective service to the boating customers. Replacing equipment at the completion of its life cycle will maintain operating budgets for equipment repair. 2014 funding is for the purchase of a utility vehicle.


Delaying the replacement of harbours equipment may result in reduced efficiencies in operating the Harbours section. Functional and efficient equipment is critical to operating the harbours, lifting boats, docks, masts, and barges for dock installation/removals. Not replacing equipment may lead to health and safety issues.

Page 429



Project ID

Department

52901502


Project Name Harbours Master Plan







FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 100,000 100,000Operating ReservesOther Revenue

100,000100,000TOTAL PROGRAM SPECIFIC REVENUE








As a requirement of the Towns Official Plan - Livable Oakville, a masterplan must be completed for the Harbours. Funding for this project would undertake the masterplan discussed within Livable Oakville.


Deferral of the project would result in a delay in completing the masterplan and a requirement of Livable Oakville.

Page 430



Project ID

Department

52902201


Project Name Oakville Harbour Dredge





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 2,000,0002,000,000Payments & GrantsInternal Expenses & Transfers to Own Funds

2,000,000TOTAL CAPITAL COST 2,000,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 1,000,0001,000,000Operating ReservesOther Revenue

1,000,000TOTAL PROGRAM SPECIFIC REVENUE 1,000,000

CORPORATE FINANCINGCapital ReserveCapital LevyLong Term Financing 1,000,0001,000,000

1,000,000TOTAL CORPORATE FINANCING 1,000,000

2,000,000TOTAL FINANCING 2,000,000






Dredging is maintenance activity required with mooring slips located within riverine systems such as 16 Mile Creek within Oakville harbour. Dredging must be done periodically to remove accumulated silt otherwise sailboats will run aground. Dredging is undertaken with approval of several regulatory agencies and requires the engagement of a consulting coastal engineer.


Deferral of maintenance dredging would cause great inconvenience to boaters, especially sailboats. It also would impact Harbours revenue as slips may not be available due to accumulated silt and a delay in dredging activity.

Page 431



Project ID

Department

53511302

Infrastructure Planning & Improvements

Project Name Facility Maintenance < $15,000

Service / Program 5351 - Parking Lots Projects Year of Initiation 2013Asset Category N/A



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 29,000 23,000 50,500 15,000 33,000 20,000 30,000 271,50025,000 25,000 50,000Payments & GrantsInternal Expenses & Transfers to Own Funds

271,50029,000 23,000 50,500 15,000 33,000 30,00020,000TOTAL CAPITAL COST 25,000 25,000 50,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 29,000 23,000 50,500 15,000 33,000 20,000 30,000 271,50025,000 25,000 50,000Operating ReservesOther Revenue

271,50029,000 23,000 50,500 15,000 33,000 30,00020,000TOTAL PROGRAM SPECIFIC REVENUE 25,000 25,000 50,000


271,50029,000 23,000 50,500 15,000 33,000 30,00020,000TOTAL FINANCING 25,000 25,000 50,000






Facility maintenance items less than $15,000, for the Church Street Parkade, including repair, replacements, painting etc. Maintenance recommended for upkeep of parkade.


Deferral would result in further deterioration and increased cost to repair, or could result in and unsafe condition.

Page 433



Project ID

Department

53511303


Project Name Lot Maintenance and Repair




Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 20,000 20,000 20,000 20,000 20,000 100,000 20,000 280,00020,000 20,000 40,000Operating ReservesOther Revenue



280,00020,000 20,000 20,000 20,000 20,000 20,000100,000TOTAL FINANCING 20,000 20,000 40,000






Annual program for the maintenance and repair of the town's 13 parking lots in the Commercial Parking Operations. Program includes resurfacing, crack sealing, pothole repairs, bollard replacements etc. to maintain the parking lots in a state of good repair.


Deferral would result in further deterioration and therefore increased cost to repair. This could result in unsafe conditions.

Page 434



Project ID

Department

53511401


Project Name Annual Utilization Survey




Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 30,000 30,000 30,000 30,000 30,000 240,00030,000 60,000Payments & GrantsInternal Expenses & Transfers to Own Funds

240,00030,000 30,000 30,000 30,00030,000TOTAL CAPITAL COST 30,000 60,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 30,000 30,000 30,000 30,000 30,000 240,00030,000 60,000Operating ReservesOther Revenue

240,00030,000 30,000 30,000 30,00030,000TOTAL PROGRAM SPECIFIC REVENUE 30,000 60,000


240,00030,000 30,000 30,000 30,00030,000TOTAL FINANCING 30,000 60,000






A full comprehensive parking needs study will be completed in 2014 for the 3 commercial parking districts within Oakville - Downtown, Kerr and Bronte. In 2006, Council approved recommendations from the Commercial Parking Study including the following resolution: 'That parking utilization studies and updates to the parking demand study be undertaken on a regular basis."


Deferral of the project would result in a delay in gathering information that would provide trend information to be used for planning requirements.

Page 435



Project ID

Department

53511402


Project Name New Parkade Traffic and Revenue Control Equipment

Service / Program 5351 - Parking Lots Projects Year of Initiation 2013Asset Category Building Class






FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 150,000 150,000Reserve FundsOperating ReservesOther Revenue









Replace current revenue control system at the 300 Church Street parkade with new equipment, system and control gates. Current base system is at least 20 years old. Although there have been upgrades, system is becoming obsolete.


Current parts are starting to become obsolete and will become difficult to repair and/or replace. By deferring the project, it could create more times when the system is not functional, impacting our ability to charge for parking.

Page 436



Project ID

Department

53511403


Project Name Parkade Security Cameras

Service / Program 5351 - Parking Lots Projects Year of Initiation 2014Asset Category Communication & Technology



Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 30,000 30,000Reserve FundsOperating ReservesOther Revenue









In 2006, 12 cameras were installed at the parkade to provide live and recorded views of activity in the facility. This is a scheduled replacement of existing equipment with expected useful life of 7 years.


Deferral of replacement would result in increased potential of equipment failure and increased repair cost.

Page 437



Project ID

Department

53511404


Project Name Parking Garage - Rehab - FCM





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 57,200 50,000 154,800 8,700 28,800 357,9006,300 2,100Payments & GrantsInternal Expenses & Transfers to Own Funds

357,90050,000 57,200 50,000 154,800 28,8008,700TOTAL CAPITAL COST 6,300 2,100


CORPORATE FINANCINGCapital Reserve 50,000 57,200 50,000 154,800 8,700 28,800 357,9006,300 2,100Capital LevyLong Term Financing

357,90050,000 57,200 50,000 154,800 28,8008,700TOTAL CORPORATE FINANCING 6,300 2,100

357,90050,000 57,200 50,000 154,800 28,8008,700TOTAL FINANCING 6,300 2,100






Necessary repairs to the parking garage to keep the structure in a state of good repair as identified through annual field inspections by the FCM department.


Deferral could result in accelerated deterioration of garage structure adding additional cost to future repairs.

Page 438



Project ID

Department

53511405


Project Name Parkade Caulking/Roof Deck




Year of Completion












Caulk roof deck at the Church St Parkade. Maintenance recommended for upkeep of concrete parking structure.


Deferral could result in further deterioration and increased cost to repair.

Page 439



Project ID

Department

53511703


Project Name Parkade Concrete Sealer




Year of Completion












Periodic maintenance is required for concrete parking structure to maintain the parkade in a state of good repair.


Deferral could result in deterioration of concrete surface and therefore additional cost to repair.

Page 440



Project ID

Department

53521301


Project Name Replacement of on Street Parking Equipment

Service / Program 5352 - Parking Equipment Year of Initiation 2013Asset Category Equipment Class



Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 25,000 25,000 25,000 25,000 25,000 15,000 15,000 190,00015,000 15,000 30,000Reserve FundsOperating ReservesOther Revenue



190,00025,000 25,000 25,000 25,000 25,000 15,00015,000TOTAL FINANCING 15,000 15,000 30,000






Annual program to replace, upgrade and maintain on street parking equipment including meter housings, electronic meter mechanisms and meter collection equipment. The town has approximately 740 on street parking meters in Downtown Oakville and the Kerr St. Business Village. Ongoing replacement, upgrades and maintenance are required to ensure equipment continues to operate effectively and revenue is kept secure.


Deferral could result in equipment failure and loss of parking meter revenue.

Page 441



Project ID

Department

53521401


Project Name Lot Equipment Replacement (Pay & Display

Service / Program 5352 - Parking Equipment Year of Initiation 2008Asset Category Equipment Class



Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 32,000 32,000 64,000Reserve FundsOperating ReservesOther Revenue



64,00032,000 32,000TOTAL FINANCING






Allocation to replace existing pay and display equipment on the municipal parking lots in Downtown Oakville and the Kerr St. Business District. This is a scheduled replacement of existing equipment, to provide current level of service.


Deferral could result in potential for equipment failure, increased repair cost and lost revenues.

Page 442



Project ID

Department

53521402


Project Name Vehicle Replacement

Service / Program 5352 - Parking Equipment Year of Initiation 2013Asset Category Vehicle Class



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 99,000 64,000 64,000 32,000 96,000 64,000 675,00064,000 64,000 128,000Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds


FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 99,000 64,000 64,000 32,000 96,000 64,000 675,00064,000 64,000 128,000Reserve FundsOperating ReservesOther Revenue

675,00099,000 64,000 64,000 32,000 64,00096,000TOTAL PROGRAM SPECIFIC REVENUE 64,000 64,000 128,000


675,00099,000 64,000 64,000 32,000 64,00096,000TOTAL FINANCING 64,000 64,000 128,000






Vehicles are replaced on a cycle of approximately every 4 to 5 years to ensure vehicle value is optimized both from a capital and operational perspective. The Low Emission Vehicles (LEV) are used by the Parking Control Officers to patrol and enforce parking prohibitions throughout the Town of Oakville. Funding for 2013 is for the replacement of one patrol vehicle.


Deferral would result in increased maintenance costs and a reduction in capital recovery as the vehicle would be used beyond its optimal period of use. The town would maintain its fleet of combustion only powered vehicles, thus contributing to air pollution levels and not acting on its strategic goal of protecting and enhancing the natural environment.

Page 443



Project ID

Department

53521501


Project Name Scheduling System

Service / Program 5352 - Parking Equipment Year of Initiation 2015Asset Category Communication & Technology



Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 25,000 25,000Operating ReservesOther Revenue









Implement a staff scheduling system to better manage the parking control and enforcement resources. Parking Control operates on a 24/7 schedule for town wide enforcement and Monday to Saturday schedule for the commercial area operations as well as special event schedules. As the town grows and the number of parking operations staff grows to maintain the level of service, it becomes more difficult to schedule the resources using manual systems/schedules.


Deferral would result in increased complexity and resources needed to utilize manual scheduling system.

Page 444



Project ID

Department

53522101


Project Name Replace Handhelds and Software

Service / Program 5352 - Parking Equipment Year of Initiation 2021Asset Category Communication & Technology



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 100,000100,000Payments & GrantsInternal Expenses & Transfers to Own Funds

100,000TOTAL CAPITAL COST 100,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment Reserves 100,000100,000Reserve FundsOperating ReservesOther Revenue

100,000TOTAL PROGRAM SPECIFIC REVENUE 100,000


100,000TOTAL FINANCING 100,000






Replace existing handheld ticket writing equipment and related software. The equipment is used to issue approximately 45,000 parking tickets per year. Planned replacement of existing equipment used to provide current level of service. Expected useful life of equipment is 6 years.


Deferral of replacement would result in increased potential for equipment failure and increased repair costs.

Page 445

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