www.cloud.niit-tech.com

Lower turnaround time for addressing account related queries

Enables digitization of paper documents through its in-built scanning capabilities and OCR features

Secure, easy and faster retrieval of information anywhere, anytimeSignificant reduction in costs and risks associated with storage, loss, fire misplacement and biological degradation

Significant reduction in the usually un-recognized cost by increasing efficiency and productivity

Cloud

DMSEasy Solution offeringThe NIIT Technologies Document Management solution – DMSEasy -

provides a uniform platform to computerize business information,

manage creation, distribution and archival of all controlled documents.

DMSEasy can perform the following functions:

Document Digitization – DMSEasy provides scanning facility as part

of the solution. If any document needs to be converted to an electronic

format, then the document is scanned and converted to an image to

be stored on the system. The document names are generated

automatically however, they can be re-named. The electronic

documents created are stored using proper indexing mechanism to

facilitate faster document retrieval.

Industry OverviewIn global organizations, contextual and appropriate

communication is the key to customer acquisition and

retention. There is an increasing need to produce high

volumes of targeted, personalized and relevant

communication – low cost and high quality output - that

meets customer expectations for quality, document integrity

and process controls. Document Management System

(DMS), as a business enabler, has evolved rapidly during

recent times attracting considerable attention as a trend for

cloud and SaaS adoption. Organizations are looking at

improving the efficiency of their document management

processes by simplifying existing systems and making them

more effective for their business objectives.

An effective Document Management solution scans,

archives and captures information from unstructured

documents and converts to reliable and easily retrievable

form. DMSEasy is an easy to use Document Management

solution that facilitates digitization and categorization of the

documents for easy storage and fast retrieval.

Document Management System - Ensures Secure, Easy and Faster retrieval of documents

A_1

21_2

1101

3

Europe SingaporeIndia Americas

Partner with NIIT Technologies to align your IT goals with your business objectives

Write to us at marketing@niit-tech.com www.niit-tech.com

NIIT Technologies Ltd.Corporate Heights (Tapasya)Plot No. 5, EFGH, Sector 126Noida-Greater Noida ExpresswayNoida – 201301, U.P., IndiaPh: + 91 120 7119100Fax: + 91 120 7119150

NIIT Technologies Inc.,1050 Crown Pointe Parkway5th Floor, Atlanta, GA 30338, USAPh: +1 770 551 9494Toll Free: +1 888 454 NIITFax: +1 770 551 9229

NIIT Technologies Limited2nd Floor, 47 Mark LaneLondon - EC3R 7QQ, U.K.Ph: +44 20 70020700Fax: +44 20 70020701

NIIT Technologies Pte. Limited31 Kaki Bukit Road 3#05-13 TechlinkSingapore 417818Ph: +65 68488300Fax: +65 68488322

A leading IT solutions organization | 21 locations and 16 countries | 8000 professionals | Level 5 of SEI-CMMi, ver1.2 ISO 27001 certified | Level 5 of People CMM Framework

Image Enhancement – Sometimes while converting the

document to an electronic format, we need to improve the

quality of the document image. The DMSEasy solution

simplifies the time - consuming processes of image cleanup

through automated work steps. It provides various methods to

enhance the image quality such as Skew Removal,

Speckle-Removal, Black Border removal, Noise Reduction etc.

Image Editing, Annotations and Versioning – The solution

enable users to append, delete and swap pages in the document.

Users can rotate, cut and crop documents; highlight text and

insert sticky notes on the document. It also enable users to

maintain multiple versions of a single document.

Document Storage and Archival – All documents are stored

in a central repository with desired access privileges.

Document Metadata/Attributes – The solution facilitates

storage of additional information that describe documents;

making it easier for the user to classify and retrieve them.

Document Retrieval, OCR – While searching, users can

quickly identify and locate documents with the help of a proper

indexing mechanism. Documents can be searched based on

specific attributes/metadata (e.g. Title, Author, Date of

creation, etc.). Printing facility is also provided to create a hard

copy of the document, if required.

Security – Security is achieved by implementing multi-level

access controls and user privileges. Apart from secure User ID

and Password stored in encrypted format, the solution also

supports Active Directory authentication to prevent

unauthorized access. Access rights over documents and

folders facilitates wide and controlled access of documents

across the enterprise. It also saves effort and cost involved in

paper management and physical storage.

Backup and Restore – The solution comes with in-built data

backup and restore capabilities. Periodic backup

(Daily/Weekly/monthly) of user data can be scheduled on a

secondary device.

Key FeaturesDocuments Acquisition and Digitization, Document Searches,

Document Viewing, Information Management, Metadata,

Access Control and Security Document, Document

Annotation*, Audit Trails, Version Control*, Backup & Disaster

Recovery**, Enterprise-class Scalability and Availability**,

Retention & Disposal**.

* Features available in plus edition.

** Features available in Enterprise edition, all features of plus edition are available

in Enterprise edition.

Business Benefits

• Provides a uniform, centralized and electronic method of

document management and control.

• Process Automation - Provides a paperless office

environment; streamlining and automating paper based

processes.

• Sharing and Collaboration – Seamless information sharing

within the enterprise and with partners, vendors and

customers.

• Immediate access to all correspondence records and

documents related to the client. Lower turnaround time for

addressing account related queries.

• Significant reduction in the usually un-recognized cost by

increasing efficiency and productivity.

• Significant reduction in costs and risks associated with

storage, loss, fire misplacement and biological degradation

as documents are stored in electronic media.

• Secure, easy and faster retrieval of information anywhere,

anytime.

• Enables digitization of paper documents through its in-built

scanning capabilities and OCR features.

• Enables categorization of documents through its in-built

feature of repository management that allows creation of

folders, sub-folders, sub-sub-folders.

Why Partner with NIIT Technologies?NIIT Technologies is a leading IT solutions organization,

servicing clients in North America, Europe, Asia and Australia.

We offer services in Application Development and

Maintenance, Enterprise Solutions including Cloud, Managed

Services and Business Process Outsourcing to enterprise in

the Financial Services, Travel & Transportation,

Manufacturing/Distribution, and Government sectors. With our

Service Mission to deliver “New Ideas More Value”, we aim at

providing service excellence to our clients through our

capability and expertise in the domain area.

Digitization Import Annotate

VersionControlIndex

StoreTag

Metadata

Search &Retrieval

DMSEasy

Minimum System Recommended

CLIENT

• Operating

System –

Windows

XP/ Vista /

Windows 7,

Pentium 4

or higher

processor, 1

GB+ RAM

SERVER

• OS- Windows

2003 or 2008

R2 server,

Dedicated

multiple-core

CPU required,

8 GB + RAM

DATABASE

SERVER

• Database

Engine – MS

SQL Express

2005 or

MySQL 5.1

• 4 GB + RAM

dedicated to

SQL Server

SCANNER

SPECIFICATIONS

• Scanner Type –

FlatBed/ ADF, ADF

Speed – Min. 25

ppm, TWAIN

Compliance, OS

Compatibility –

Windows XP/Vista

/Windows 7

We are committed to helping our customers prepare for and

adapt to changing business environments. We deliver

comprehensive end-to-end software solutions and services

across a range of areas, including application development

and management, managed services, cloud computing and

business process outsourcing.

Here are some of the reasons why you should choose our

services:

Customer-centric: At NIIT Technologies, we believe in

delivering exceptional quality services and helping our

customers perform at the highest levels. We create sustainable

value for both customers and shareholders.

Cloud expertise: Our initiatives in the cloud, mobile and

analytics space mean that we can help you stay ahead of the

curve, always. We help you leverage cloud computing as a

means of optimizing your investment and reducing up-front

capital costs. With our services, you get the best returns on

your investment and high efficiencies in resource utilization.

Rich experience: NIIT Technologies has a proven track

record with 220+ clients across 16 countries.

SME focus: With NIIT Technologies’ services, small

organizations no longer need to worry about scale and

affordability. Our solutions are flexible and adaptable enough to

address the unique challenges faced by small organizations

within the current business landscape.

Adherence to global standards: NIIT Technologies adheres

to global standards of software development processes,

including SEI CMMi level 5, ISO 27001 and ISO 20000.

Image Enhancement – Sometimes while converting the

document to an electronic format, we need to improve the

quality of the document image. The DMSEasy solution

simplifies the time - consuming processes of image cleanup

through automated work steps. It provides various methods to

enhance the image quality such as Skew Removal,

Speckle-Removal, Black Border removal, Noise Reduction etc.

Image Editing, Annotations and Versioning – The solution

enable users to append, delete and swap pages in the document.

Users can rotate, cut and crop documents; highlight text and

insert sticky notes on the document. It also enable users to

maintain multiple versions of a single document.

Document Storage and Archival – All documents are stored

in a central repository with desired access privileges.

Document Metadata/Attributes – The solution facilitates

storage of additional information that describe documents;

making it easier for the user to classify and retrieve them.

Document Retrieval, OCR – While searching, users can

quickly identify and locate documents with the help of a proper

indexing mechanism. Documents can be searched based on

specific attributes/metadata (e.g. Title, Author, Date of

creation, etc.). Printing facility is also provided to create a hard

copy of the document, if required.

Security – Security is achieved by implementing multi-level

access controls and user privileges. Apart from secure User ID

and Password stored in encrypted format, the solution also

supports Active Directory authentication to prevent

unauthorized access. Access rights over documents and

folders facilitates wide and controlled access of documents

across the enterprise. It also saves effort and cost involved in

paper management and physical storage.

Backup and Restore – The solution comes with in-built data

backup and restore capabilities. Periodic backup

(Daily/Weekly/monthly) of user data can be scheduled on a

secondary device.

Key FeaturesDocuments Acquisition and Digitization, Document Searches,

Document Viewing, Information Management, Metadata,

Access Control and Security Document, Document

Annotation*, Audit Trails, Version Control*, Backup & Disaster

Recovery**, Enterprise-class Scalability and Availability**,

Retention & Disposal**.

* Features available in plus edition.

** Features available in Enterprise edition, all features of plus edition are available

in Enterprise edition.

Business Benefits

• Provides a uniform, centralized and electronic method of

document management and control.

• Process Automation - Provides a paperless office

environment; streamlining and automating paper based

processes.

• Sharing and Collaboration – Seamless information sharing

within the enterprise and with partners, vendors and

customers.

• Immediate access to all correspondence records and

documents related to the client. Lower turnaround time for

addressing account related queries.

• Significant reduction in the usually un-recognized cost by

increasing efficiency and productivity.

• Significant reduction in costs and risks associated with

storage, loss, fire misplacement and biological degradation

as documents are stored in electronic media.

• Secure, easy and faster retrieval of information anywhere,

anytime.

• Enables digitization of paper documents through its in-built

scanning capabilities and OCR features.

• Enables categorization of documents through its in-built

feature of repository management that allows creation of

folders, sub-folders, sub-sub-folders.

Why Partner with NIIT Technologies?NIIT Technologies is a leading IT solutions organization,

servicing clients in North America, Europe, Asia and Australia.

We offer services in Application Development and

Maintenance, Enterprise Solutions including Cloud, Managed

Services and Business Process Outsourcing to enterprise in

the Financial Services, Travel & Transportation,

Manufacturing/Distribution, and Government sectors. With our

Service Mission to deliver “New Ideas More Value”, we aim at

providing service excellence to our clients through our

capability and expertise in the domain area.

Digitization Import Annotate

VersionControlIndex

StoreTag

Metadata

Search &Retrieval

DMSEasy

Minimum System Recommended

CLIENT

• Operating

System –

Windows

XP/ Vista /

Windows 7,

Pentium 4

or higher

processor, 1

GB+ RAM

SERVER

• OS- Windows

2003 or 2008

R2 server,

Dedicated

multiple-core

CPU required,

8 GB + RAM

DATABASE

SERVER

• Database

Engine – MS

SQL Express

2005 or

MySQL 5.1

• 4 GB + RAM

dedicated to

SQL Server

SCANNER

SPECIFICATIONS

• Scanner Type –

FlatBed/ ADF, ADF

Speed – Min. 25

ppm, TWAIN

Compliance, OS

Compatibility –

Windows XP/Vista

/Windows 7

We are committed to helping our customers prepare for and

adapt to changing business environments. We deliver

comprehensive end-to-end software solutions and services

across a range of areas, including application development

and management, managed services, cloud computing and

business process outsourcing.

Here are some of the reasons why you should choose our

services:

Customer-centric: At NIIT Technologies, we believe in

delivering exceptional quality services and helping our

customers perform at the highest levels. We create sustainable

value for both customers and shareholders.

Cloud expertise: Our initiatives in the cloud, mobile and

analytics space mean that we can help you stay ahead of the

curve, always. We help you leverage cloud computing as a

means of optimizing your investment and reducing up-front

capital costs. With our services, you get the best returns on

your investment and high efficiencies in resource utilization.

Rich experience: NIIT Technologies has a proven track

record with 220+ clients across 16 countries.

SME focus: With NIIT Technologies’ services, small

organizations no longer need to worry about scale and

affordability. Our solutions are flexible and adaptable enough to

address the unique challenges faced by small organizations

within the current business landscape.

Adherence to global standards: NIIT Technologies adheres

to global standards of software development processes,

including SEI CMMi level 5, ISO 27001 and ISO 20000.

www.cloud.niit-tech.com

Lower turnaround time for addressing account related queries

Enables digitization of paper documents through its in-built scanning capabilities and OCR features

Secure, easy and faster retrieval of information anywhere, anytimeSignificant reduction in costs and risks associated with storage, loss, fire misplacement and biological degradation

Significant reduction in the usually un-recognized cost by increasing efficiency and productivity

Cloud

DMSEasy Solution offeringThe NIIT Technologies Document Management solution – DMSEasy -

provides a uniform platform to computerize business information,

manage creation, distribution and archival of all controlled documents.

DMSEasy can perform the following functions:

Document Digitization – DMSEasy provides scanning facility as part

of the solution. If any document needs to be converted to an electronic

format, then the document is scanned and converted to an image to

be stored on the system. The document names are generated

automatically however, they can be re-named. The electronic

documents created are stored using proper indexing mechanism to

facilitate faster document retrieval.

Industry OverviewIn global organizations, contextual and appropriate

communication is the key to customer acquisition and

retention. There is an increasing need to produce high

volumes of targeted, personalized and relevant

communication – low cost and high quality output - that

meets customer expectations for quality, document integrity

and process controls. Document Management System

(DMS), as a business enabler, has evolved rapidly during

recent times attracting considerable attention as a trend for

cloud and SaaS adoption. Organizations are looking at

improving the efficiency of their document management

processes by simplifying existing systems and making them

more effective for their business objectives.

An effective Document Management solution scans,

archives and captures information from unstructured

documents and converts to reliable and easily retrievable

form. DMSEasy is an easy to use Document Management

solution that facilitates digitization and categorization of the

documents for easy storage and fast retrieval.

Document Management System - Ensures Secure, Easy and Faster retrieval of documents

A_1

21_2

1101

3

Europe SingaporeIndia Americas

Partner with NIIT Technologies to align your IT goals with your business objectives

Write to us at marketing@niit-tech.com www.niit-tech.com

NIIT Technologies Ltd.Corporate Heights (Tapasya)Plot No. 5, EFGH, Sector 126Noida-Greater Noida ExpresswayNoida – 201301, U.P., IndiaPh: + 91 120 7119100Fax: + 91 120 7119150

NIIT Technologies Inc.,1050 Crown Pointe Parkway5th Floor, Atlanta, GA 30338, USAPh: +1 770 551 9494Toll Free: +1 888 454 NIITFax: +1 770 551 9229

NIIT Technologies Limited2nd Floor, 47 Mark LaneLondon - EC3R 7QQ, U.K.Ph: +44 20 70020700Fax: +44 20 70020701

NIIT Technologies Pte. Limited31 Kaki Bukit Road 3#05-13 TechlinkSingapore 417818Ph: +65 68488300Fax: +65 68488322

A leading IT solutions organization | 21 locations and 16 countries | 8000 professionals | Level 5 of SEI-CMMi, ver1.2 ISO 27001 certified | Level 5 of People CMM Framework