enrollment processing services - nova southeastern university · in 2016 process requests for...
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Summit2017
Enrollment Processing Services David Tyree, Ed. D.
Director
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Enrollment Processing Services (EPS)
Mail and Research
Scanning Indexing Quality Control
Storage
NSU Transcripts
Data Entry
Degree Conferral
Admission Management
Services
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Incoming Document Sources
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Mail and Research AreaIncoming Documents
276,675 documents processed in 2016
NOTE: Mail and Research returns all foreign credentials to applicants after imaging.
Research Student ID
Orphan Doc Labeled ‘NOSID’
Redact SSN & DOB Scanning Sort Research Orphans
• Daily Auto unorphanby SSN match
• Manual match
Locate ID No ID
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Scanning
204,543 documents were scanned in 2016
Verify all documents are properly stamped, barcoded, and separatedScan document into appropriate Imaging Database (Admissions, Financial Aid, etc.) and processing batch class
oAssociated downstream steps, such as document received email notifications, are triggered.
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Indexing
Verify document scanned as requiredIdentify document type and statusFinancial aid fax/document routes to appropriate email addressEnsure redaction of fist 5 digits of SSN and year in DOBCorrect data as required
302,401 documents were indexed in 2016
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Quality Control
Confirm documents imaged correctly in NETSearch and correct issues identified Process documents received through admissions and financial aid fax linesResearch imaging concernsHandle emails sent to [email protected]
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Storage
Online in NETSearch On site in EPS
NOTE: Original foreign credentials are returned overnight to applicant/student when imaging is confirmed in NETSearch.
Offsite Warehouse
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Online Storage in NETSearch
Indexed documents Average 45,000 documents imaged monthly Over 12.6 million documents in NETSearch
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Onsite Storage at EPS
Admissions documents – 90 days
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Storage at the Off-site Warehouse
Transcripts – 91 plus daysAll bursar and financial aid documents Over 5,400 boxes in storage
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NSU TranscriptsSatisfied 25,966 requests for
NSU transcripts in 2016
Satisfy former or current NSU student request(s) for NSU transcript
oReceived via fax, mail, or onlineoRequest held if student has outstanding balance with NSU
oProcessed twice daily and sent by FedEx on request
Internal requests satisfied with no fee and imaged directly into NETSearch
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Data EntryProcessed 1,527 updates
in 2016
Update Banner with Fischler College of Education test scoresProcess student personal information changes (with required supporting documentation)
oNameoSSNoDOB
Requests accepted via fax, mail, and emails to [email protected] [email protected].
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Degree Conferral
6,794 degree applications conferred
in 2016
Process requests for degree conferral received on Registrar’s website, SharkLink, and Webstar$100 degree application fee for all programs except Law and Health Professions DivisionApplications approved by program offices are processed on the last day of each month they are approved. Degree is conferred with NSU account balance, however, transcripts and diplomas are not released until balance paid.
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Admissions Management Services (AMS)
AMS processed 22,439 new applications, 21,709 follow up reviews, and 69,908 newly
imaged documents in 2016
Assists HPD and Fischler College supported program offices with acquisition of required documentation to initiate, follow-up, and complete the application record.Provides supported program offices with completed applicant files for admissions review Completes process through review of new application, new documents, systematic follow-ups and quality control
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NSU received approximately 45,000 in 2016Graduate applications totaled 31,081AMS processed 72% of All graduate applications
AMS in Comparison to University Application Volume
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EPS
Information for all areas within EPS is available on our ESS CommunityNet, accessible at www.nova.edu/esscommunitynet.
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EPS Contact Information
Mail and Research - Supervisors, Nancy Stanford at (954) 262-7487, [email protected], or Godfrey Thomas at (954) 262-7458, [email protected]
oQuestions about EPS admissions or financial aid mail processing oWhere to mail admissions or financial aid documents
Scanning, Quality Control, Storage, NSU Transcripts – Supervisor, Edward Parker at (954) 262-7479, [email protected]
• A document has been incorrectly imaged (NSUID, doc type, status, aid year, etc.) or looking for missing documents, email [email protected]
• Need to verify/review/retrieve document(s) stored offsite• Questions regarding transcript requests
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EPS Contact Information -continuedIndexing, Data Entry, Degree Conferral – Supervisor, Ana Iglesias at (954) 262-7470, [email protected]
oQuestions regarding student information in Banner and NETSearch(name, address change, DOB etc.)
oAccess to UPO, email [email protected] about the degree conferral process & PIN approval process
Admission Management Services – Supervisor, Michelle Migliardi at (954) 262-7464, [email protected]
Director –David Tyree, Ed. D., (954) 262-7431, [email protected]
Assistant Director – Eileen Broyles, (954) 262-7484, [email protected]
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Enrollment Processing Services