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English Phrases for Presentation

Contents:

1. The Frame2. Stating your purpose3. Introduction4. Signposting5. Effective openings6. Questions7. The presentation CONTENTS8. Summarize9. Survival tactics10. Playing for time

4. The presentation Contents

1. Starting2. Changing topic3. Introduction of a visual4. Explaining a visual5. Highlighting6. Changing the subject (Unrelated)7. Going back8. Considering a point9. Emphasizing a point

10. Generalizing11. Talking about current trends12. Talking about recent trends13. Reporting what others say14. Opposing first impression to reality15. Presenting information regarding a subject16. Commenting on different aspects17. Expressing the extent18. Excluding an aspect or possibility19. Adding20. Stating preferences

21. Bringing up an unrelated subject22. Providing background information23. Pointing out a problem24. Returning to the previous subject25. Linking two related subjects26. Interrupting27. Avoid an interruption28. Preventing an interruption29. Irrelevancies30. Returning to the point

GETTING STARTED________________________________________

1. The Frame

• Introduction of yourself and your company• Introduction of your presentation (Enumerating topics)• Your presentation• Summary• Questions• Conclusion• Ending

2. Stating your purpose____________________________________________________Enumerating topics

• First of all, I'd like to outline the .....• Perhaps I should start off by........• One thing I'll be dealing with is..............• The basic message I'm trying to get through is........• I'd like to begin with saying that.......• I'd like to begin with......• Let's start with........• To begin with......• Secondly I'll show you.........• Thirdly I'm going to talk about.......

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• And than you'll see the results of........• Finally I'll speak about.......• Last but not least......• To conclude ...........

3. Introduction_______________________________________________________Introduction of your self• Good morning/afternoon/evening, my name is John Brown• I'm the international sales manager• I'm in charge of..............• I work for MR Consultants Ltd and I'm responsible for..........• MR Consultants Ltd. has made................and in this presentationI would like to show you........

Introduction of your presentation• My presentation will cover the following topics........• Today I would like to talk about the following points.....• My presentation deals with........• This morning I'm going to be

o talking about...................o showing you.................o taking a look at..................o telling you.....................o reporting on...............

• So, I'll begin by• So, I'll start off by

o outlining...................o making a few comments on..................o giving you the right figures on.................o bringing you up - to - date on................o filling you in on.........................

• And then I'll go on too talk you through..................o show in more details the...................o make specific recommendations regarding...o discuss in more depth the implications of.....

o raise what I see as the main.........................

4. Signposting_______________________________________________________

You say When youTo move on When you want to make your next pointTo expand on When you want to give a wider perspectiveTo digress When you want to depart from your planTo go back When you want to refer to an earlier pointTo recap When you want to repeat the main pointsTo conclude When you want to finish your talkTo summarize When you want just to give the basicsTo turn to When you want to chance directionTo elaborate on When you want to do a deeper analysis

5. Effective openings

Give them a problem to think about Give them some amazing facts Give them a story or personal anecdote

The "problem" technique

Suppose......................................., how wouldyou...............................?

Have you ever wondered why it isthat........................................? You have?

Well, if I could show you.........................................would yoube interested?

How many people here this morning / afternoon /evening..............................?

Well, imagine.................................................Do you thinkthat's possible?

The "amazing facts" technique

Did you know that.....................?

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According to the latest study.................... Statistics show that...................... I read somewhere the other day that................. You know,....................

The "story / anecdote" technique

When I think about.................... I'm reminded of............................ Have you ever been in the situation where............................ I remember when............................ It turned out...........................

6. Questions______________________________________________________Good questions (Thank people for asking them. They help you to getyour message across to the others better)

• Good point• I'm glad you asked that• That's a very good question• Thank you for asking me that

Difficult questions (These are the ones you can't or prefer not toanswer. Say you don't know, offer to find out or ask the questioner'sopinion)

• I don't know that off the top of my head• I'm afraid I don't have that information with me• I wish I knew• I'm afraid I'm not in a position to comment on that• Interesting. What do you think?• Could I get back to you on that?

Unnecessary questions (You have already given this information.Point this out, answer briefly and move on)

• Well, as I said• Well, as I mentioned earlier....• I think I answered that earlier

Irrelevant questions (Try not to be rude, but move on)• To be honest, I think that raises a different issue

• I'm afraid I don't see the connection• Sorry, I don't follow you

Inviting people to ask questions• I'll be very happy to answer to your questions• If there are any questions feel free to ask them• Do not hesitate to question me about..........• If you would like to have some more information ....• Are there any questions?• You don't have questions, do you?( this is a joke of

course!)

How to avoid answering a question• Well, it's rather difficult to say at present.• I'm afraid I don't have enough information at my

disposal to answer that.• I'm afraid I'm not in a position to comment on that

just yet.• I can't tell you off-hand, I'm afraid.• I'm afraid I can't answer that question, but you can

check with Mr. X• I'm not really sure, I'll have to check on that.• I think we can leave the problem of ... aside for a

moment, the real issue is ...• I don't think we have enough time at our disposal to

consider all the implications/ramifications of thisparticular aspect of the problem.

• I'd rather not answer that, if you don't mind.

What to say when you're at a loss for words• I can't think of the right word, but you know what I

mean.• I can't remember what it's called.• It's on the tip of my tongue...• It'll come back to me.

Words to fill in gaps• Well, actually, in fact ...• You see, you know ...• Let's see now ...• How shall I put it ?

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7. The presentation

1. Starting

Let's begin with the first topic I'd like to begin with the first topic I'd like to start with ... To start with ... I'd like to begin by thanking...

2. Changing topic

Let's turn to the next topic ... Now, let's move on to ... My next topic will show you the....... This brings me to my next topic which is............(One topic

related to an other)

3. Introduction of a visual

On this slide you can/will see the ............. If you have a look at this slide......... This slide will show you ............... Have a look at .......... As you can see on this slide.........

4. Explaining a visual

If you take a look in the left/right-hand corner you can seethat........

Just look at the top/bottom of this slide As you can see in the right-hand top corner......

5. Highlighting

I'd like to draw your attention to......... If you look at it more closely, you'll see that.....

6. Changing the subject (Unrelated)

By the way....... That reminds me .........

7. Going back

As I was saying.... Let's return the subject...... To go back to what I was saying

8 .Considering a point

Let's glance at this point : We have to consider the fact that ... An important consideration is that ...

9. Emphasizing a point

I'd like to emphasize /highlight ... I'd like to draw your attention to the fact that ...

10. Generalizing

On the whole, ... In general, ... Generally speaking, ... By and large, ... All in all, ... All things considered, ... Overall, ... As a rule, ...

11. Talking about current trends

We are at present witnessing /experiencing /going through ... The current trend is toward ...

12. Talking about recent trends

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There's been a recent trend toward ...

13. Reporting what others say

It is said that ... ... is said to be ...

14. Opposing first impression to reality

At first sight ..., but if we take a closer look , we see thatactually ...

It looks as if..., but if we take a closer look , we see that actually...

Apparently /seemingly..., but if we take a closer look , we seethat actually ...

In theory, ... in practice, ... In principle, ... in reality, ...

15. Presenting information regarding a subject

With regard /respect to ... As far as ... is concerned Concerning /regarding ...

16. Pointing out a problem

The problem is ...

17. Commenting on different aspects of something

In many /all respects. In this respect. In every respect.

18. Expressing the extent

To a certain /lesser extent. In most /many /some /a few cases.

19. Excluding an aspect or possibility

Excepting /except for ... Apart from ... If we don't consider ... without considering ... Excluding the possibility that ...

20. Adding

I might add that ... I could add that .. In addition, ... As well as ..., there is also ... Not only ..., but also ... Furthermore, ... Moreover, ... And another thing, ... And what's more, ...

21. Stating preferences

I'd rather ... than ... I prefer ... to ... I tend to favor ... as opposed to ... ... has an advantage over ... in that ... The main advantage of ... is that ...

22. Bringing up an unrelated subject

By the way, ... That reminds me, ...

23. Providing background information

As most/some of you probably know, As you (may) know, a few years ago we ... Just to give you the background on this subject ... The situation now is ...

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24. Returning to the previous subject

As I was saying, ... To get back to what I was saying, ... Coming /Going back to what I was saying, ... Going back to what I said before, ... Getting back to my original point, ...

25. Linking two related subjects

... which leads to my next point This brings me to ... ... which brings up an important question. Should we ... ... which brings up an important point :

26. Interrupting

May I interrupt you for a moment ? I don't want to interrupt, but ... Sorry to interrupt, but ... Sorry to break in, but ... If I may just interrupt you for a moment, I'd like to ... Excuse my interrupting you, I'd just like to add that ...

27. Avoid an interruption

Perhaps I could return to that point later on ... If I might just finish ... If I could just finish ... If I can just finish ... With your permission, I'd rather finish what I was saying. With respect, I should like to finish the point I was making ... If you would allow me to continue ... If you would be so kind as to let me finish ...

28. Preventing an interruption

There are 2 /several points I would like to make. First, I would like to reply to Ms Jones and then I would like to

comment on ...

Very briefly, ... I'd just like to ...

29. Irrelevancies

Could you stick to the subject, please ? Let's not get side-tracked. The issue under discussion is ... This isn't really relevant to our discussion. What we're trying to

do is ... That's all very well but I don't see what it's got to do with the

main point of this meeting. I see what you mean but you're losing sight of the main point I take your point but can we please stick to the main subject in

hand. That's not the point. We're here to discuss ... OK, that's enough. Let's get back to the point.

30. Returning to the point

Well I don't think we should discuss it further today. As I said

before ...

As I was saying ... Coming /Going back to what I was saying ... Perhaps I could resume ... If I may just go back to the point I was making ... If I could /may continue ... Your question leads us back to ... To return to the main point ... Going back to what I said before ... Getting back to my original point, ...

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