english language arts – mathematics – science – social studies colorado measures of academic...

English Language Arts – Mathematics – Science – Social Studies

Colorado Measures of Academic Success

(CMAS)

Spring Administration Training for SACs

Colorado Measures of Academic Success

(CMAS)Important Dates

Friday, January 30th

• SAC Training #2 from 9-11am

Wednesday, February 18th • Student Registration Import (for PBA and EOY) Due• Personal Needs Profile Import (for PBA and EOY) Due

Wednesday, February 25th

• SAC Assurance (for CMAS PARCC) DUe

Due dates for the CMAS Science & Social Studies administration (which begins in April) will be forthcoming.

• Timeline and Test Structure• PearsonAccess vs. PearsonAccessnext

• Before Testing• During Testing• Administering Tests• Make-Up Testing• Receiving Materials• After Testing• Student Registration File (due 2/18)• Accessibility Features and Accommodations (PNP due by 2/18, only after successful

SR Import)• Creating User Accounts (due before testing)

Overview

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• CBT: Computer-Based Test• ELA: English Language Arts• ELA/L: English Language

Arts/Literacy• EOY: End-of-Year• LEA: Local Education Agency

(District)• LTC: LEA Test Coordinator

(DAC)• PBA: Performance Based

Assessment• PBT: Paper-Based Test

• SRI: Student Registration Import

• SDU: Student Data Upload• S&SS: Science and Social Studies• STC: School Test Coordinator

(STC = SAC)• SAC: School Assessment

Coordinator (SAC = STC)• TCM: Test Coordinator Manual• TAM: Test Administrator Manual• TTS: Text-to-Speech

Acronyms

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Colorado Measures of Academic Success (CMAS)

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PARCC English Language Arts and Mathematics:

Purple

Science and Social Studies:

GreenStudent Testing Ticket Student Authorization Ticket

Student Registration Import/Export (SRI/SRE) Student Data Upload (SDU/RSDU)

Unit (Sections within Unit) Section

PearsonAccessnext PearsonAccess Classic

Scratch Paper No Scratch Paper (School decision)

Personal Needs Profile (PNP) for Accommodations No PNP: Assign through SDU or User Interface

Spanish Text-to-Speech Available (Math Only) Spanish Audio and Spanish Source Book

Timeline and Structure

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Administration Overview• PARCC English Language Arts and Mathematics

– Performance Based Assessment (PBA) – End-of-Year Assessment (EOY)

• Science and Social Studies– Elementary and Middle School (one window)

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Content Area Grades

English Language Arts 3-11

Mathematics 3-8, three high school assessments • Pathway 1: Algebra I, Geometry, Algebra II;• Pathway 2: Integrated/Math I, Integrated/Math II,

Integrated/Math III

Content Area Grades

Science 5 and 8

Social Studies 4 and 7

Grade of Student

Mathematics Assessment Options for 2014-2015

Additional Flexibility Pilot Options for 2014-2015

7 7th grade 7th grade

Algebra I Integrated I (Math I)

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8th grade Algebra I Integrated I (Math I)

8th grade Algebra I Integrated I (Math I) Geometry Integrated II (Math II)

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Algebra I Integrated I (Math I) Geometry Integrated II (Math II)

Algebra I Integrated I (Math I) Geometry Integrated II (Math II) Algebra II Integrated III (Math III)

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Grade of Student

Mathematics Assessment Options for 2014-2015

Additional Flexibility Pilot Options for 2014-2015***

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Geometry Integrated II (Math II) Algebra II Integrated III (Math III)

Geometry Integrated II (Math II) Algebra II Integrated III (Math III)

12** Algebra II Integrated III (Math III)

Algebra II Integrated III (Math III)

*11th graders who have not completed instruction in the high school mathematics standards (i.e. Test if in Algebra II, Math III, or below.)

**12th graders enrolled in a course addressing the content covered in either the Algebra II or Integrated III assessment (i.e. Only test if in Algebra II, or Math III.)

***Schools currently signed up for the Flexibility Pilot: Caprock, Early Colleges of Arvada, and The Academy

See the PARCC Math FAQs document for frequently asked placement questions.

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Spring 2015 Assessment Calendar

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Assessment Grades Assessment Windows Early Windows

PARCC Performance-Based Assessment (PBA) 3-8, High School 3/09/15 to

4/03/15 3/02/15 to 4/03/15*

CMAS and CoAlt: Science and Social Studies

4 and 7 (Social Studies)

5 and 8 (Science)4/13/15 to

5/01/15

PARCC End-of-Year Assessment (EOY) 3-8, High School 4/27/15 to

5/22/15 4/20/15 to 5/15/15**

*Schools approved for the Early PBA Window: CECFC, CSCA, CLA/VPA, GVA-CS, JICA, NAS-T, Pinnacle, MacLaren, TPAAK

**Schools approved for the Early EOY Window: JICA, NAS-T, Pinnacle, MacLaren, TPAAK

Spring 2015 Tentative Critical Dates

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DescriptionPARCC English Language Arts

and Mathematics PBA EOY

Science andSocial Studies

Submit student data/update participation counts for initial orders December 3 January 23 February 16 – March 6

Online test session set-up begins Open now Open now February 16

Materials scheduled to arrive at CSI* February 23 April 13 March 30

Proctor caching test content begins (prior to testing)* February 23 April 13 March 30

Additional Orders – Secure Materials* February 23-March 27

April 13-May 15 April 1 – April 30

Additional Orders – Non-Secure Materials*

February 23-April 10

April 13-May 29 April 1 – May 6

*If you have an early window, materials will be received one week earlier

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Student Testing PBA: March 9 – April 3

EOY: April 27 – May 22 April 13 – May 1

Deadline for materials to be received by CSI April 7 May 26 May 4

Spring 2015 Tentative Critical Dates

Schools should incorporate these deadlines into planning. (Ex: Due to the short turnaround time between the end of the testing window and when materials must arrive at CSI, begin completing any after testing tasks as soon as groups of students have completed testing instead of starting tasks once all groups are finished.)

Guidelines for Administration Time

Task Time to be Allotted for an Administration

Preparing for testing (includes reading instructions to students and answering questions) 10 minutes (recommended)

Distributing test materials 5 minutes (recommended)

PARCC English language Arts and Mathematics Unit testing time 60-90 minutes*

Science and Social Studies Section testing time 80 minutes

Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY)

5–15 minutes (recommended)

*For PARCC, depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time.

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Guidelines for Administration Time

Guidelines for Administration Time (continued)• Schedule the entire amount of Unit/Section Testing Time.• Once the Unit/Section Testing Time has elapsed, the Unit/Section must

end.• NEW: If all students have completed the Unit/Section, the Unit/Section

may be ended (no minimum testing time).• A student may be allowed an extended time accommodation only if

listed in his or her IEP, 504 Plan, or EL Plan.• PARCC: time-and-a-half is included in Unit testing time (except for

Math PBA Unit 2 for Grades 4-8—they would need about 5 minutes more than Unit time). No student receiving an extended time accommodation should receive a full day for extended time. Please base extended time on classroom use and plan details.

• Science and Social Studies: time-and-a-half is included in the Section testing time

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Guidelines for Breaks

Breaks

• Between Units/Sections, scheduled breaks may occur.

• During a Unit/Section, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator

• 3 minutes is a stop-the-clock break (maximum 3 minutes)• Ensure test security is maintained during break

Example EOY (ELA/L Administration):8:00 a.m. – 10:00 a.m. Unit 1

10:00 a.m. – 10:15 a.m. Scheduled Break

10:15 a.m. – 12:15 p.m. Unit 2

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PARCC PBA Test Administration Flowchart

Note: This diagram illustrates grades 6-8.16

PARCC EOY Test Administration Flowchart

Note: This diagram illustrates grade 7 and high school.17

Science and Social StudiesAdministration Flowchart

Science and Social Studies(One Window)

Section 3(Unit)

Section 2(Unit)

Section 1(Unit)

Example of Unit Testing Times: PARCC

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Science and Social Studies Section Testing Times

Science and Social Studies

Subject Unit/Section

For Scheduling/Testing Purposes

Unit/Section Testing Time

Science and Social Studies

Section 1 80 minutes



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• Test Units/Sections can only be administered to students in consecutive order. – PARCC Make-ups may be administered out of order.– CMAS Make-ups may not be administered out of order.

• Paper testing: A school must administer the same Unit to all paper-based students within the same day (e.g., Unit I on Tuesday).

• Computer testing: To the extent possible, all students within the school should be assessed at the same time. If not possible, all students should be assessed within the shortest timeframe practicable.

• Scheduling may be dependent by school.

Scheduling Considerations

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• Schedule first group/first day with more of a time cushion than other groups if you can.

• If you have to do multiple sessions, schedule smallest group first.• Determine whether one content area will be completed before beginning the

next, or if testing will alternate between the two content areas (make-ups excluded).

• Determine whether the school wants to condense testing (make-ups excluded) or spread throughout the testing window.

• Determine whether students will take an entire session in one day or take one Section/Unit per day (make-ups excluded).– It is strongly suggested that schools don’t administer the 3 ELA units in

one day due to the amount of writing required.

Scheduling Considerations

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PARCC: Scheduling Sessions

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• If the time and directions are the same, different grades can be administered in the same room. – Algebra I and Geometry can be administered in the same room. – ELA and Math cannot be administered in the same room because the

directions are different– PBA of Algebra I and II can be tested together but the EOY cannot

because of Unit time differences– Ensure that all calculator/non-calculator sections are the same

• Students from different grade levels taking the same assessment (Algebra I for grades 8-10) can be combined in a testing environment.

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PearsonAccess/ PearsonAccessnext

Two PearsonAccess Systems

Science and Social Studies PearsonAccess

PARCC: English Language Arts and Mathematics PearsonAccessnext

PearsonAccess

• Refer to the PearsonAccessnext User Guide located in the Support icon after logging in to PearsonAccessNext.

• For a refresher on PearsonAccess for Science and Social Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.

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http://www.pearsonaccess.com/cs/Satellite?c=Page&childpagename=Colorado/coPALPLayout_v2&cid=1205794393662&pagename=coPALPWrapper

• User Roles - PearsonAccessnext users must be assigned roles.

• Permissions - Each User Role contains a set of permissions that determine which tasks a specific User Role can perform in PearsonAccessnext. Permissions are bundled into User Roles. • Once a user has a specific role, they can grant that role to

another user account.

User Accounts

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User RolesScience and Social

StudiesPearsonAccess Role

(Science & Social Studies) PARCC PearsonAccessnext Role(PARCC)

District Assessment Coordinator (DAC) *DAC LEA/District Test

CoordinatorLEA/District Test

Coordinator

Data *Student Enrollment Data

*Sensitive Data *PNP

(Add-On)

District Technology Coordinator (DTC) DTC Technology

CoordinatorTechnology Coordinator

School Assessment Coordinator (SAC) SAC School Test

Coordinator (STC)School Test Coordinator

Test Administrator Test Administrator Test Administrator Test Administrator

*Users with PearsonAccess role will have access to Personally Identifiable InformationSACs have received all roles in red

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Before Testing

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Steps to Prepare for Computer-based Testing:

Read manuals. Create, manage, and edit test sessions. Train Test Administrators on how to manage and monitor Test

Sessions in PearsonAccess/PearsonAccessnext. Ensure that students are assigned to appropriate forms

(accommodations and accessibility features). Pre-cache test content.

Selected Tasks to Complete Before Testing

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PARCC Register students in PearsonAccessnext and resolve critical warnings/alerts.

Title III warning does not need to be resolved. Complete “Optional State Data 2” field in Student Registration Import.

http://www.cde.state.co.us/assessment/parcc_co_srf_layout View applicable training modules at http://parcc.pearson.com/tms. Establish a testing schedule

Science and Social Studies Register students in PearsonAccess and update participation counts. View applicable training modules on the PearsonAccess Support tab. Establish a testing schedule.

Tasks to CompleteBefore Testing

Prepare for Test Administration

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http://www.cde.state.co.us/assessment/parcc_co_srf_layout

http://www.cde.state.co.us/assessment/parcc_co_srf_layout

http://parcc.pearson.com/tms

http://www.pearsonaccess.com/cs/Satellite?c=Page&childpagename=Colorado/coPALPLayout_v2&cid=1205794393634&p=1205794393634&pagename=coPALPWrapper&resourcecategory=Training

http://co.pearsonaccessnext.com/customer/index.action

PARCC and Science and Social Studies: Prepare to administer accommodated tests, if necessary.

PARCC Refer to audio guidelines that must be used by Human Readers for ELA and Math.

Schedule practice tests and student tutorials. (Strongly recommended for grades/subjects taking the online test)

Develop a security plan. Develop a logistics plan. Develop a training plan. Meet with trained School Technology Coordinators.

Ensure STC has reviewed technology setup webinars. Complete technology setup.

Conduct an Infrastructure Trial.


Prepare for Test Administration

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One month before testing: Review the Test Coordinator Manual/Procedures Manual and

recommended online training modules to prepare for Test Coordinator responsibilities.

Notify students and parents about the spring state assessments. Update Student Registration.


Prepare for Test Administration (continued)

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Two weeks before testing: Finalize the testing schedule. Finalize the security and logistics plans. Sign and email the SAC Assurance to CSI (SAC only)


Prepare for a Test Administration (continued)

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At least one week before testing: Meet with Test Administrators and Proctors. Receive, document, and store materials. Setup test sessions in PearsonAcccessnext and PearsonAccess.

Confirm Test Administrator accounts are active Proctor Cache Operational Tests Print Student Testing/Authorization Tickets and Seal Codes

Check for test administration updates at parcc.pearson.com/bulletins.



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Two days before testing: PARCC PBT only – Open sealed test packages. Provide access to accommodated materials as needed. Make final preparations, as needed (headphones for PBA ELA).

This year, for 8th grade, there are no headphones needed for PBA ELA. All other grades, all units would require headphones. (Keep in mind,

ACCESS for ELL testers will need headphones for microphones next year.) Also, any students with text-to-speech would also need headphones. No headphones are needed for ELA EOY.



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• Student tutorials and practice materials are available – Access practice tests via the ePAT tab on PearsonAccess – Access sample items, practice tests, and tutorials at http://parcc.pearson.com/– With drag and drop, as soon as they see a color change in the answer bay,

then they can release the mouse click.• During testing, TAs will not be able to help students with navigation within TestNav.

– Not able to help with how to answer a question.– Not able to show how to go to the next question or the review screen.– Not able to assist with drag and drop or other technology enhanced items.

• Strongly recommended that students have access and practice prior to testing.• NEW TA’s can’t read the blue banner on the screen anymore (this change for CMAS

was to align with PARCC procedures)

Student Readiness

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• TestNav 8 Tutorial (~30 minutes)• Student Tutorials (~30 minutes)

• Equation Editor• Text to Speech – available for both ELA/L* and Math• Graphing Calculator• Printable Paper-Based Student Tutorials • Online Student Tutorials

• Sample Items• Practice Tests (~60 minutes)/ePATs

*ELA/L requires unique accommodation

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Student Readiness

The Test Environment

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• Student-to-Test Administrator ratio must not exceed 30 to 1– Test Administrator must be able to actively monitor the space within

the testing environment.

• Consider room configuration– Make special considerations for large testing environments or

environments with complicated configurations.

• Test Administrators must:– Actively proctor.– Remain attentive and in the room during the entire testing section.– Circulate throughout the room during the test.

o Should be able to see students working, not student work

Student-to-Test Administrator Ratio

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The testing environment must:• Be adequately lit, quiet, free of distractions, and heated or

cooled.• Provide an adequate writing surface (paper-based).• Be free of electronic devices and music.• “Do Not Disturb/Only Authorized Personnel Allowed” sign

must be placed on the door during test sessions.


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• No food or drinks are allowed on desks or near test materials.• The testing environment must be free of any content related posters or

aids that suggest possible answers to students:– Word walls– Steps for solving math equations– Any content related materials – Any resource that defines, explains, or illustrates terminology or

concepts – Graphic organizers– 100s charts– Definitions – Math manipulatives


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• Generally, posters that do not include content specific definitions, content related processes or solutions may remain on the wall.

• Timing Box (optional box around; other information required)

Unit Name: Math Unit 1Unit Testing Time: 75 MinStarting Time: 9:00Stopping time: 10:15


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• Students should not be able to see each other’s work from a normal testing position.

• Consider the following seating configurations to maintain test security:

– Seat students in every other seat (useful in a computer lab setup)– Arrange monitors back-to-back– Seat students back-to-back– Seat students in a semicircle (useful for schools using laptops)– Seat students in widely spaced rows or in every other row (appropriate for a

classroom setup)

• Dividing screens or other privacy materials may be used if students cannot be placed far enough away from each other.

Room Configuration

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PARCC• ELA PBA all students must have headphones for all Units.

– Exception this year for grade 8 – no headphones

Text-to-Speech• To be in a testing room with other students, headphones must

be worn.• Students may be tested separately, if they are not able to

wear headphones.

Headphones

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• Only students, Test Administrators/Examiners, and authorized school, district, state personnel, or state-sanctioned test monitors may be in testing areas during administration.

• Media are not allowed to have access to the tests before, during, or after test administration, or take pictures or video of testing materials or testing students.

• Parents are not allowed in the testing room with their child.

Unauthorized Visitors and the Media

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During Testing

Test Administration

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Tasks to CompleteDuring Testing

On the Day of Testing (CBT): Distribute test materials. Ensure Test Administrators have a computer or tablet available. Monitor test activity. Ensure accessibility features and accommodated forms are assigned to

appropriate students. Be available to Test Administrators and Proctors. Investigate security breaches and testing irregularities. Follow protocol for contaminated or damaged test materials, safety

threats and severe weather. Respond to all technology related issues. Collect materials from Test Administrators after each test unit/section.

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http://parcc.pearson.com/technology-setup/

During Testing:Security Breaches

Monitoring and Reporting Security Breaches and Testing Irregularities

1. All instances of security breaches and testing irregularities must be reported to the School Test Coordinator (STC), and subsequently, the DAC, immediately.

2. DAC will contact the state immediately upon receiving the call.3. Testing Irregularity or Security Breach

– PARCC: STC (SAC) will complete the Form to Report a Testing Irregularity or Security Breach within two school days of the incident and DAC submits it through PearsonAccessnext.

– Science and Social Studies: SAC will complete the Test Incident Report and submit it to CSI. CSI will submit to CDE.

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During Testing: Contaminated & Damaged Materials

PBT - Contaminated or damaged test materials must be replaced. Place Student ID label on replacement document or complete data grid. Record security barcode number of the damaged and new documents. Submit the Form to Report Contaminated Damaged, or Missing Materials

through PearsonAccessnext. If possible, transcribe responses from contaminated test material into the

replacement. If not, contact CSI. Destroy contaminated material according to local biohazards protocols. Compile a list of contaminated/damaged Test Booklets, maintain the list for 3

years, and notify CSI

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Create a Plan and Train Staff for Safety Threats and Severe WeatherTest Administrators and Proctors must:

1. Note the time of the disruption.2. Secure test materials as specified in your School Security Plan.3. Prepare students for the continuation of the Unit/Section and

resume students’ tests.4. Document the situation in writing.5. If the disruption will cause the Unit/Section to be carried over into

the next day, notify CSI, who will then notify CDE.

During Testing: Safety Threats and Severe Weather

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• Test Administrator’s Manual (TAM)– Fill in and select options for after the test session.– Read script exactly as written (may clarify after read exactly).– Practice in advance!– Exit Instructions.

• Student Testing/Authorization Tickets– Hand out and collect in the test environment.– Have a master list of students including accommodations.– Student Testing/Authorization Tickets are secure!

• Seal Code– Write on board or poster.– Take down after testing starts.

Test Administration Materials

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Science and Social Studies Seal Codes

• Only three seal codes will be used for each assessment

• Cross off the last six seal codes to avoid confusion

• CSI School-Level Decisions:– Will students be able to leave when they have finished testing?

(no minimum time)– Will students sit quietly?– Read (cannot use any electronic reading devices)?– May students be released to location outside testing area?– What to do when all students are completed with Unit/Section?

• School Site Considerations:– To where will students be released?– To whom will students be released?

CSI School-Level Decisions: After Students Finish Unit/Section

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Active Administration

Active Administrators:• Provide feedback• Clarify test questions• Answer content related questions• Interfere with the students’

demonstration of skills• Interact with students in any way

that would impact student responses• Engage in other tasks during test

sessions• Read sources, items, or student

responses• Help with TestNav navigation

Administrators May Not:• Ensure students have all necessary

materials for each section• Ensure a standardized testing

environment• Follow all scripts exactly as written• Move throughout the room during

testing• Read directions to students when

asked• Use proximity to keep students on

task• Use “continue working” script

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Prepare the test environment and situate students Start session in PearsonAccess/PearsonAccessnext

Follow directions and read script in the Test Administrator’s Manual Hand out Student Testing/Authorization Tickets and scratch paper Assist students in logging on to TestNav 8 Complete directions to students and start Unit/Section Actively administer each test Unit/Section Collect Student Testing/Authorization Tickets and scratch paper End test Unit/Section Close test session in PearsonAccess after last Unit/third Section only

At this point, the status of all tests for all students in the test session must be “Completed” or “Marked Complete”*

*For Science and Social Studies, SACs must mark a student’s test complete

Administration Steps for Computer Testing

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• School site log in• Start up TestNav 8• Log in• Test transfer (from proctor cache)

– First item may take time to load• Read directions• Review sample items (Section 1)

Schedule Time for Setup and Transition - Computer Testing

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• PARCC/Science and Social Studies – https://co.testnav.com • TestNav 8 training center – https://PARCC.testnav.com

TestNav 8/TestNav

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https://co.testnav.com/

https://parcc.testnav.com/

https://parcc.testnav.com/

• If students are testing on iPads or Chromebooks, note the specific device on which each student is testing. Each student should use the same device for all three sections to aid in response data recovery if needed.

Technology Tip

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Make-Up Testing

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Make-Up Testing

Make-Up Testing

• Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing.

• They may not return to questions previously viewed. • Test security and administration protocols apply.• School Test Coordinators will establish the make-up testing

schedules for their schools.• PARCC ELA/Math Units may be taken out of order for make-up

testing only. • PearsonAccessnext functionality• Science and Social Studies Sections may not be taken out of

order.Priority: minimize risk of prior exposure to test content that could result in an invalidation.60

Science and Social Studies Make-Up Testing Options and Considerations

PearsonAccess Demand on Test Administrators Security Risk Logistical

Demand

Option 1 **Recommended**

Moderate Low ModerateStudent Completes Missed Test Section in Advance of Re-Joining Original Physical Testing Group

Option 2

Low High LowStudent Tests with Original Physical Testing Group

Option 3

High Moderate High

Student Completes Missed Test Section in Any Available Physical Testing Group in Advance of Re-Joining Original Physical Testing Group

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Receiving Materials and Test Security

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• Protection of student information and data.• Protecting the validity of the state assessments.• Financial considerations.

Test Security Protocols

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• Successful Security Plan requirements:– All personnel have appropriate training.– All involved personnel understand security protocols.– All involved personnel have signed security agreements.

o Think about anyone who may be in the testing environment!– Test environments are secured against unauthorized personnel.– Establish a documented chain of custody.– Materials are kept in a central, secure location with limited access.

Security Plan

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• Student Testing/Authorization Tickets

• Seal codes• Paper-based Test Booklets• Social Studies source books • Oral scripts• Used scratch paper• Any student work/responses• Mathematics Reference Sheets

prior to and after given to students (need to print those for administering the paper/pencil math test!)

Test Materials Security

Secure Non-Secure• Test Administrator

Manual (TAM)• Procedures Manual• Test Coordinator Manual

(TCM)• Unused (not handed out)

scratch paper

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• All secure test materials must be secured while in the Test Administrator’s possession.

• No duplication of secure CMAS materials is permissible (exception: Oral Scripts translated into languages other than Spanish).

• No cell phones or other communication, reproduction or recording devices are allowed during test sessions unless required for accessibility.– Manage devices!

Maintaining Security ofthe Assessments

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• Document before, during, and after testing.– Any movement of secure materials must be documented.

• Deliver materials to schools no more than 1 week in advance.• Complete the chain-of-custody form/school security checklist.• Deliver paper based forms and materials (oral scripts) to Test

Administrators only on the day of testing.• Distribute only the content area being assessed.• Return materials to a designated secure location.

– Not stored in classrooms• Return materials to Pearson after testing is completed.

Chain of Custody

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Initial Materials Order

How Is It Generated and What Is Included in an Initial Order:

1. Import your Student Registration (CDE has done/will do an initial import).

2. You will receive test materials including paper-based accommodations for paper-based accommodated student, if indicated in SRI/SDU.

3. Tactile graphics for computer-based testing will not be included in your initial order. An Additional Order must be placed.

4. Spanish Source Books to be used with the online Social Studies Spanish Audio forms will not be included in your initial order. An Additional Order must be placed.

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Receiving Test Materials

• Initial materials will be received by CSI 2 weeks prior to your district start date.

• Materials are packaged by school and shipped to the district.

• PARCC Quantities, which include 5% overage per school, are derived from the information provided in the Student Registration Import.

• There is no overage for Science and Social Studies.

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Contents of Initial Shipment

• Test Coordinator Kit – Resealable plastic bag (holds all materials)– Paper Bands– Pearson Scorable and Nonscorable Labels (different colors)– UPS Ground return labels for Scorable and Nonscorable materials– Pre-printed/pre-gridded Used Test Booklet/Return School Header– Student ID Labels and Roster– Return Instructions Sheet– Shipping Carrier Return Instructions

• Packing List and Chain-of-Custody Form • Test Coordinator Manuals• Test Administrator Manuals• Test Booklets• Math Reference Sheets, Rulers, and Protractors, if applicable• Large Print kits• Human Reader/Oral Script kits

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Chain-of-Custody FormsPARCC

Districts may use these forms or create their own to track all secure materials. • District Chain-of-Custody Form for Initial Shipment of Materials Form indicates:

‒ A full list of materials within the district‒ Form and security numbers

• School Chain-of-Custody Form indicates:‒ Security numbers for each secure test material‒ Student and Test Administrator assignment‒ Date and time for checked-out and checked-in of materials

• District Chain-of-Custody Form for District Overage of Materials • Computer-based Chain-of Custody Form

‒ Materials Moved from Locked Central Storage Area to Classroom‒ Materials Moved from Classroom to Locked Central Storage Area‒ Materials Securely Destroyed by Shredding

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Documenting and Storing Test Materials

Upon Receipt of Test Materials, Test Coordinators should: Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1. Use the Chain-of-Custody Form to document all test manuals and test materials

received. Inventory materials immediately to verify that there is an adequate number for

administration.

NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing.

Order additional material, if necessary. Keep all test materials in a centrally locked storage area, with limited access, until

distributing them to the Test Administrators. Remind Test Administrators that all test materials must be distributed only on test

administration day and must be returned to secure storage immediately after testing.

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Documenting and Storing Test Materials

Keep all boxes in which the test materials were delivered and use them to return Scorable and Nonscorable materials after testing is completed.

Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual):

‒ Non-receipt of any packages listed on the School Packing List.‒ Discovery of a damaged test material.‒ Discovery of missing or duplicate sequence numbers on any Test Booklets.

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Additional Order Windows

2015 Spring Additional Order Windows:

• Please request/place an order at least 5 days prior to the test administration.

Component Additional Materials Window

PARCC Performance-Based Assessment (PBA) February 2 to March 27, 2015

PARCC End-of-Year (EOY) March 30 to May 22, 2015

Science and Social Studies (Secure) April 1 to April 30, 2015

Science and Social Studies (Non-Secure) April 1 to May 6, 2015

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Steps to Order Additional Materials

Orders Can Be Submitted by Users with the Following Roles*: • DAC (LEA Test Coordinator) • SAC (School/Institution Test Coordinator)

*Note that an “add-on role” must be added for the user account to import files.

• Only DACs can submit additional orders for Science and Social Studies.

An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccessnext:1. Verify the shipping information.2. Enter a quantity. 3. Review and complete the ordering process.

Refer to the PearsonAccessnext Training Module found at https://parcc.tms.pearson.com

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https://parcc.tms.pearson.com/



Key Info to Order Additional Materials

Keep in mind when ordering additional material:• Do not submit additional orders prior to receiving your initial

shipment of test materials. – All test materials should be inventoried prior to any additional

order. • Once an additional order is approved, please allow 4-5

business days for shipment delivery.• PARCC Test Booklets will be shipped in packs of 5.

– Take this into account when ordering.• Additional orders are packaged by school or district and

shipped to the district.

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After Testing

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Tasks to Complete After Each Unit/Section of Testing

Computer Based Testing – After TestingThe day of testing:

• Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.).

• Ensure students have logged out of TestNav.• Return materials to STC/SAC using chain-of-custody form. • Securely destroy Seal Codes.

Paper Based Testing – After TestingThe day of testing:

• Collect materials (Test Booklets, scratch paper, etc).• Ensure names are on Test Booklets.• Return materials to STC using chain-of-custody form.

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Final Day: Tasks to Complete After Testing

Computer Based Testing – Final Day After TestingThe final day of testing:

• Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.).• Ensure Student Tests have been submitted/completed.• Ensure Test Sessions have been stopped.• Purge the cached test content.• Securely destroy materials listed on page 56 of TCM.

• School or District

Paper Based Testing – Final Day After TestingThe day of testing:

• Collect materials (test booklets, scratch paper, etc).• Ensure labels are affixed or data grids are complete.• Securely destroy materials listed on page 56 of TCM.

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Students who were absent or not tested (did not access any part of the test): • Paper Based Testing: Return test materials with non-scorable

– Mark not tested reason in PearsonAccessnext • Computer Based Testing: DO NOT mark test complete

– Mark not tested reason in PearsonAccessnext • Specific directions about this process will be forthcoming.

PARCC:Non-Tested Students

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• Keep Test Coordinator Manual and Test Administrators Manuals between PBA and EOY. (Manuals are only sent once with the PBA materials.)

• Manuals are only sent to districts with PBA materials.

Manuals Reminder

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Tasks to CompleteAfter Testing

After Testing (continued)One week after the final Unit/Section:

• Organize and return test materials.‒ Identify transcribed and damaged test materials as “Do Not Score.”

• Destroy/shred scratch paper and used Mathematics Reference Sheets.• Must return used scratch paper for Science & Social Studies in secure return

envelopes.

• Keep records for three years.

Within the final week of testing:• Resolve critical warning/alerts in PearsonAccessnext.

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Packing Materials

Checklist to prepare materials for packing: DAC will receive materials from the School Test Coordinator. Scorable Test Booklets contain a Student ID Label or hand-gridded student

demographic data. School Header Sheets completed for each grade level and subject.

All grades of Algebra I (or other HS math course) will be under one header sheet. Scorable and Nonscorable Materials are packed in the boxes in which they

were delivered. Only 1 school per box. Boxes are not overfilled. One return shipping label is placed on the top of each box. The sequence of boxes is indicated on each return shipping label.

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Packing Scorables

Packing Scorable materials for Return Shipment: Place all materials in the shipping boxes.

One school, per box. Do not combine two school’s test materials in one box.

Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label.

Do not mix Scorable and Nonscorable materials in the same box.

CSI will band up and ship materials after checking in materials.

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Prior to Testing

During Testing

PARCC Forms

Signed SAC AssuranceSAC sends via email to DACSAC/STCs maintain all other signed agreements

Test Incident Report SAC sends to DAC

School Chain-of-Custody Maintain at schoolContaminated Damaged or Missing Materials

STC to DAC and upload into PearsonAccessnext

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Prior to Testing

During Testing

Science & Social Studies Forms

Signed SAC AssuranceSAC sends to DAC via email

SACs maintain all other signed agreements

School Security Checklist SAC to TA/TE

8686

Everyone involved in PARCC and CMAS administration must be trained each year. This includes DACs, SACs, Test Administrators, technology personnel and any other school or district staff involved in administration.

DACs and SACs are responsible for ensuring that all individuals involved in test administration receive training and sign a security agreement

CSI’s DAC will ensure each SAC has signed a SAC Assurance. Each SAC will ensure that each Test Proctor has signed the appropriate security agreement.

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Required Training

• Comprehensive training must include:– Test Security– Standardized Test Environment– Test Administration– Test Session Management (for appropriate personnel)– Test Administrator Role vs. Teacher Role– Opportunity for personnel to ask questions

Training

88

PARCC and CMAS Support http://avocet.pearson.com

• An online, alphabetical, topic-based index for assessment manuals and materials.

• Easy search capabilities.• Frequently updated and

updated on demand.• News feed with the latest

broadcast emails.• Most popular topics are

listed at the top.• View pages, print results,

and download full PDFs.

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http://avocet.pearson.com/

Support

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PearsonAccessNextResources – Support Page

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PARCC Resources

• PARCC Accessibility Policy Manual & Implementation Guidance– PARCC Accessibility Features and Accommodations Manual– Overview website page, including implementation appendices A-K– Translation Policy Memo– All located at

http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual www.parccconline.org

• Training Modules (for Test Administrators, Coordinators, etc.)– Located at https://parcc.tms.pearson.com

• Test Coordinator & Test Administrator Manuals for Paper-based and Computer-based Testing– Found at https://PARCC.pearson.com on the Support page

• PARCC Test Tutorials and Sample Items – Located under Sample Sets and Tutorials of http://PARCC.pearson.com

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http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual


http://www.parccconline.org/


https://parcc.pearson.com/

http://parcc.pearson.com/

Contact PARCC Support for assistance with:

Support: PARCC Support

Accessing resources

Setting up proctor caching

Submitting additional orders

Inquiring about shipments

Navigating PearsonAccessnext

Navigating the Training Center

Managing Student Registration Data

Setting up test units

Managing user IDs and passwords

PARCC Online Support and Resources:

http://PARCC.Pearson.com/Support

Call Toll Free: 1-888-493-9888

Email: [email protected]

(5:00 am – 7:00 pm CT, Mon.–Fri.)

CMAS Science and Social Studies:

Call Toll Free: 1-888-687-4759

Email: [email protected]

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http://parcc.pearson.com/Support

mailto:[email protected]

Support:District Support

Testing schedule

Testing accommodations

Unusual circumstances on test days

Violations of test security

School emergencies that affect testing

Questions about general testing policies

Contact DAC for assistance with:

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PearsonAccess.com

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Student Registration ImportMust be imported into PBA by 2/18

CDE has populated PearsonAccessNext with student data. Schools are responsible for ensuring that data is up to date.

To begin reviewing your Student Registration File, go to PearsonAccessNext.com and select your State from the “Select Your Program” dropdown menu.

• Login using your PearsonAccessnext account. • Click on the “Support” and locate the following documents:

Student Registration File Layout Student Registration File Field Definitions

Note: There are several State Use fields that will vary by state. Please ensure you contact your State on what needs to be included in those fields.

Student Registration Import

97

http://www.pearsonaccessnext.com/

98

• Sign into PearsonAccessnext

• On the Support page click on the file format of .pdf

• Choose: Spring Student Registration File Field Definitions

Student Registration Import

99

To prepare your Student Registration File, use the Colorado Adapted Student Registration File Field Definitions as your guide. Through this document, you will walk through each field and its purpose.

From left to right, you will see the following fields:• Column Letter - corresponds to the .csv file layout.• Field Name - provides the name of each element.• Required? Y/N - indicates whether each field is required.• Max Field Length - outlines the maximum number of characters allowed in

each field.• CEDS Definitions – definitions created by the Common Education Data

Standards Committee.• PARCC Definitions and Notes - these are PARCC-specific definitions and notes.• Expected Values - describes which characters are allowed in the field.

To import the file:• Log into PearsonAccessnext.• Select the administration from the Admin drop down menu on the top of the

screen.

Export your Student Registration File

100

Next, click on Import / Export Data under SETUP.


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Click on Select Tasks and check Import / Export Data.


102

Click the Start button with the Import / Export Data option checked.


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Choose Student Registration Export from the Type menu.


104

105

• Sign into PearsonAccessnext

• On the Support page click on the file format of .pdf

• Choose: Spring Student Registration File Field Definitions

Support

• Open Excel (do not open the downloaded file by clicking on it)• From the Data tab click on Get External Data “From Text”

• Browse to the downloaded file and click on the import button

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Importing SRF into Excel

• Choose Delimited (should be automatically chosen)– Next

• Remove “Tab” and select “Comma”– Next

• The first column is already selected - Hold the shift key and scroll to the last column and click – this will select all columns (they go to a black background)– Select “text”– Finish– If asked where to put the data, ensure you are on a clear

worksheet and then click “ok”• Save this file as an Excel file and use it as your source.107

Importing SRF into Excel

• The file will have 2 rows per student in grades 3-10 (one for ELA and one for Math)

• The file may have 1-2 rows for 11th grade (one for ELA and only one for math if the student meets eligibility requirements)

• The file may have 1 row for 12th grade (if the student has been/currently enrolled in Math III or Algebra II this school year)

Updates to the file should include:• Add any newly enrolled students AND remove any students that have

withdrawn• For schools with grade 8+, add grade 8+ to the file for Math.

• HELPFUL HINT: You can copy your 8-11th graders that are in the file and paste them in new rows, then update the appropriate columns (ex: Test Code, potentially Test Format, any columns that should be left blank according to the CO Student Registration File data layout)

•

Update the File in Excel

108

To import the file:• Log into PearsonAccessnext.• Select the administration from the Admin drop down menu on the top of the

screen.• You’ll need to follow these instructions twice-once to import to the Spring PBA

2015 and once to import to the Spring EOY 2015

Import Your File

109

Next, click on Import / Export Data under SETUP.

Import Your File

110

Click on Select Tasks and check Import / Export Data.

Import Your File

111

Click the Start button with the Import / Export Data option checked.

Import Your File

112

Choose Student Registration Import from the Type menu.

Import Your File

113

Use the “Browse…” button under Source File to select your CSV file and then click the Process button to import the file.

Import Your File

114

The View File Details screen will appear next and detail the Status of your file.

Import Your File

115

There are multiple Status messages that can display:

Import Your File

116

Processing Issues:

Import Your File

117

The status will display Complete once the file has been processed.

Import Your File

118

Utilize the Errors section to resolve issues with the file.

Import Your File

119

Common Issues

120

Student Matching ErrorsThe import process will try to match on existing students. This matching process can result in matching errors. The matching process will match on these specific columns:

• Column A: State Abbreviation• Column B: Testing District• Column C: Testing School• Column F: State Student Identifier• Column G: Local Student Identifier• Column I: Last Name or Surname• Column J: First Name• Column L: Birthdate• Column M: Sex

To resolve, validate that the student is correct in PearsonAccessnext for Columns F, G, I, J, L, and M. Correct PearsonAccessnext if necessary. Make necessary Student Registration File corrections and import file.

Hint: Check columns B, C, F, and G for any missing leading zeroes.

Student Registration Import (SRI) - Training

Student Registration Import Training Module https://parcc.tms.pearson.com

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Accessibility Features and Accommodations

122

Accessibility Features and

Accommodations

• Accessibility Features for All Students• Accessibility Features Identified in Advance• Accommodations:

– Students with Disabilities (SWD)– English Learners (EL)– English Learners with Disabilities

123

Types of Accessibility Features and Accommodations

Features for All Students

Accessibility Features

Identified in advance

AccommodationsIEP/504/EL

124

Accessibility Features for All Students

Accessibility Features for All StudentsComputer-Based Testing Paper-Based TestingAudio Amplification Auditory Aids

Blank Paper Blank PaperEliminate Answer Choices Visual Aids/Organizers

External Spell Check External Spell Check DeviceFlag Items for Review Visual Aids/Organizers

General Administration Directions Clarified


General Administration Directions Read Aloud and Repeated as Needed


Headphones or Noise Buffers Headphones or Noise BuffersHighlight Tool Highlighter

Line Reader Tool/Ruler Line Reader (Straight Edge)

125


Accessibility Features for All StudentsComputer-Based Testing Paper-Based Testing

Magnification/Enlargement Device Magnifying Glass or Enlargement DeviceNotePad Scratch Paper

Pop-Up Glossary Glossary in FootnotesRedirect Student to Test Redirect Student to Test

Writing Tools Bold, Italicize, Underline, Bullet with Writing Implement (Pencil)

Ruler (cm. or in.) Ruler (cm. and/or in.)Calculator (Math and Science)

Calculator sectionsCalculator (Math and Science)

Calculator sections

126


Accessibility Features for All Students Administration Guidelines

Audio Amplification / Auditory Aids The student raises or lowers the volume control on the computer, as needed, using headphones. Final volume must be set prior to testing. Student must be tested in a separate setting if unable to wear headphones.

Blank Paper(provided by School)

The student is provided blank scratch paper (graph, lined, or un-lined). This will be provided to all students, both modes. In addition, students with visual impairments may also use braille paper, raised line paper, bold line paper, raised line graph paper, or bold line graph paper.S&SS: It is a school policy if scratch paper is provided.

External Spell Check Device The student uses an external spell check device. Device may not have embedded grammar check, connect to the internet, or save information.

127

Accessibility Features forAll Students


Headphones or Noise Buffers The student uses headphones or noise buffers to minimize distraction, access embedded text-to-speech, or filter external noise during testing. External devices that play music are not allowed. Headphones are required for the computer-based ELA/literacy PBA assessment.

Line Reader Tool For computer-based testing, the student uses an onscreen tool to assist in reading by raising and lowering the tool for each line of text onscreen.

For Science and Social Studies, a ruler is provided during computer-based testing to use as a line reader.

For paper-based testing, students may be provided a straight edge, or blank paper to assist with tracking.

128



Magnification/Enlargement Device

For computer-based testing, the student enlarges text and graphics onscreen via a magnification square (200%). The student can also use keyboard shortcuts (e.g., Ctrl+) for PCs or pinch/zoom for tablets to magnify what’s displayed on the screen (while preserving clarity, contrast, and color).

Note: Magnifying beyond 200% may affect heading formatting and may cause text-wrapping, and therefore it is not recommended.

For paper-based testing, students may use a magnifying glass, or use a magnification device such as a CCTV.

129



NotePad Available for computer-based testing only. The student writes notes using embedded NotePad application.

For paper-based testing please refer to previous blank paper guidance.

Pop-up Glossary For computer-based testing, the student is able to view definitions of pre-selected, construct-irrelevant words by hovering over underlined words. The definition appears in a pop-up text box. Note: the text-to-speech functionality does not “read” the definitions in the pop-up glossary.

For paper-based testing, a glossary of pre-selected, construct-irrelevant words are provided in the footnotes of the test booklets.

130



Writing Tools For computer-based testing: The student uses cut and paste, copy, underline, bold, and insert bullets. Students need to be familiar with the keyboard shortcuts for these tools. (Shortcuts can be posted in the testing room.) Writing tools are available in the constructed response items on the ELA/literacy performance-based assessment.

For paper-based testing, The student uses their pencil to underline, bold, and insert bullets.

Redirect Student to the Test (by test administrator)

For computer-based and paper-based testing, the test administrator redirects the student’s attention to the test without coaching or assisting the student in any way. Example: “Continue working” or “[student name], please continue working.”

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Accessibility Features Identified in Advance

Accessibility Features (for all Grades/Courses)

Answer Masking

Color Contrast*

Human Reader or Human Signerfor the Mathematics Assessments

Text-to-Speech or ASL Video for the Mathematics Assessments (CBT only)

Text-to-Speech for Science and Social Studies

Note: These accessibility features must be identified in advance and enabled in PearsonAccessnext (PNP)/PearsonAccess (SDU) for the computer-based administration, and prepared in advance for paper-based testing.

*Color Contrast is an accommodation for Science and Social Studies. 132


Accessibility Features(for all Grades/Courses) Administration Guidelines

Answer Masking For computer-based testing, the student electronically “covers” answer options, as needed. When enabled, answers will be masked. The student will uncover answer options one at a time when ready.

For paper-based testing, the Test Administrator can provide students with answer masking cards (e.g. blank paper, straight edge) to temporarily cover answers in their test booklet.

Color Contrast For computer-based testing, alternate onscreen background and/or font color is enabled via the PNP (identify the color in the PNP)/SDU or UI based on need or preference. Student can adjust during the assessment.

For paper-based testing, colored overlays may be used by the student as needed. Paper and font color cannot be changed.

133



Human Reader or Human Signer for the Mathematics Assessments and

For computer-based testing, the student must be tested in a separate or small group setting. Human Readers providing this accessibility feature must refer to Appendix B: Test Administration Protocol for the Human Reader Accommodation for English Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for Mathematics Assessments; and Appendix J: PARCC Mathematics Audio Guidelines Version 3.0.

For paper-based testing, Test Administrator will receive two test booklets (one for TA & one for student). Test Administrator will read aloud (or sign) the assessment to pre-selected students according to the Protocol and Math Audio Guidelines (Appendix B and J) on http://www.parcconline.org. Students in each grade/content area who need a human reader will take the same test form so small group administration can occur.

No oral script is provided for math.

134



Text-to-Speech for the Mathematics, Science and Social Studies Assessments*

For computer-based testing, the test is read aloud to the student using embedded text-to-speech software. Student must be tested in a separate setting if unable to wear headphones.

Three text-to-speech speeds are available and can be adjusted during testing. Female voice cannot be changed.

* Accessibility Feature for Math, Science and Social Studies only, it is an accommodation for ELA

New

135

Accommodations

for Students

• Accommodations for Students with Disabilities (SWD) – Presentation Accommodations– Response Accommodations– Timing and Scheduling Accommodations

136

Students With Disabilities – Presentation Accommodations

Presentation Accommodations for Students with Disabilities

Assistive Technology

Screen Reader Version for Mathematics*

Refreshable Braille Display with Screen Reader Version for ELA/Literacy *

Hard Copy Braille Edition*

Tactile Graphics

Large Print Edition*

Paper-Based Edition

Closed-Captioning of Multimedia for ELA/Literacy Assessments

* Transcription Guidelines are found in Appendix C of the Test Coordinator Manual

137


Presentation Accommodations for Students with Disabilities (continued)

Text-to-Speech for the ELA/Literacy Assessments, including items, response options, and passages*

Screen Reader Version for ELA/Literacy, including items, response options, and passages*

ASL Video for the ELA/Literacy Assessments, including items, response options, and passages*

Human Reader/Human Signer for the ELA/Literacy Assessments,including items, response options, and passages*

ASL Video for the Mathematics Assessments

Human Signer for Test Directions

Student Reads Assessment Aloud to Themselves

*In CO, Unique Accommodation form required

138

• Teacher Read Directions are no longer available. • For Math, Science, and Social Studies, students may use Text-

to-Speech.• ELA measures reading as well as literacy. Therefore, Text-to-

Speech or Human Reader for ELA is limited to a very small number of students who have been approved for a unique accommodation request.

Text-to-Speech

139

<SAY> I cannot help you answer any test questions. You may or may not know the answers to all of the questions. Answer the best you can.

Test Administrators may assist individual students by re-reading scripted directions from

the manual

• Redirection script: [Student name], please continue working.

New

140

Students With Disabilities – Response Accommodations

Response Accommodations for Students with Disabilities


Braille Note-taker

Braille Writer

Calculation Device and Mathematics Tools

(on Calculator Sections of Mathematics Assessments)


(on Non-Calculator Sections of Mathematics Assessments*)

Monitor Test Response * More information is available in the Accessibility Features and

Accommodations Manual for selection implementation and notation.

141

Response Accommodations for Students with Disabilities (continued)ELA/Literacy Selected Response Speech-to-Text

ELA/Literacy Selected Response Human Scribe

ELA/Literacy Selected Response Human Signer

ELA/Literacy Selected Response External Assistive Technology Device

ELA/Literacy Constructed Response Speech-to-Text*

ELA/Literacy Constructed Response Human Scribe*

ELA/Literacy Constructed Response Human Signer*

ELA/Literacy Constructed Response Assistive Technology Device*



142

Response Accommodations for Students with Disabilities (continued)

Response Speech-to-Text

Response Human Scribe

Response Human Signer

Response Assistive Technology Device

Word Prediction External Device

Monitor Test Response


* More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

143

Students With Disabilities – Timing and Scheduling Accommodations

Timing and Scheduling Accommodations for Students with Disabilities

Extended Time

144

Accommodation Availability Administration Guidelines

Extended Time All Content Areas

Students have until the end of the school day to complete a single test unit administered during the prescribed testing window. It is recommended to test students with the extended time accommodation in a separate setting to minimize distractions to other students, and to schedule these students for testing in the morning to allow adequate time for completion of a test unit by the end of the school day.*

*Strongly suggest that districts provide additional guidance. Students should not work on an assessment unit all day.

Time-and-a-half is included in the Science and Social Studies section testing time. Students who need extended time accommodations beyond time-and-a-half should take the assessment in a separate setting.

145


Accommodations for English Learners


Extended Time

Word-to-Word Dictionary (English/Native Language)

Mathematics Response Speech-to-Text Mathematics Response Human Scribe

General Administration Directions Read Aloud and Repeated in Student’s Native Language (by test administrator)

General Administration Directions Clarified in Student’s Native Language (by test administrator)

Online Translation of the Mathematics, Science and Social Studies Assessmentin Spanish (or other translated languages as needed)

146


Accommodations for English Learners (Continued)

Paper-Based Edition of the Mathematics Assessment in Spanish (or other translated languages as needed)

Large Print Edition of the Mathematics Assessmentsin Spanish (or other translated languages as needed)

Text-to-Speech for the Mathematics Assessmentsin Spanish (or other translated language as needed)

Human Reader for the Mathematics Assessments in Spanish (or other translated language as needed)

Spanish Audio (Science and Social Studies)

Spanish Oral Script (Online and Paper)

Spanish Source Books (Social Studies only) Place additional order for the sourcebook if on Spanish Audio form of the assessment.

If you ordered Oral Script, the sourcebook will be included in the kit automatically.

147

• The PARCC Accommodations manual indicates a 1 year waiver. – CDE does not have this waiver.– Colorado law requires all students to test.

EL in U.S.Less than One Year

148


Accessibility Features for All StudentsComputer-Based Testing Paper-Based TestingAudio Amplification Auditory Aids

Blank Paper Blank PaperEliminate Answer Choices Visual Aids/Organizers

External Spell Check External Spell Check DeviceFlag Items for Review Visual Aids/Organizers





Headphones or Noise Buffers Headphones or Noise BuffersHighlight Tool Highlighter

Line Reader Tool/Ruler Line Reader (Straight Edge)

149


Accessibility Features for All StudentsComputer-Based Testing Paper-Based Testing

Magnification/Enlargement Device Magnifying Glass or Enlargement Device

NotePad Scratch Paper Pop-Up Glossary Glossary in Footnotes

Redirect Student to Test Redirect Student to Test

Writing Tools Bold, Italicize, Underline, Bullet with Writing Implement (Pencil)

Ruler (cm. or in.) Ruler (cm. and/or in.)Calculator (Math and Science)

Calculator sectionsCalculator (Math and Science)

Calculator sections

150



Audio Amplification / Auditory Aids The student raises or lowers the volume control on the computer, as needed, using headphones. Final volume must be set prior to testing. Student must be tested in a separate setting if unable to wear headphones.

Blank Paper(provided by School)

The student is provided blank scratch paper (graph, lined, or un-lined). This will be provided to all students, both modes. In addition, students with visual impairments may also use braille paper, raised line paper, bold line paper, raised line graph paper, or bold line graph paper.S&SS: It is a school policy if scratch paper is provided.

External Spell Check Device The student uses an external spell check device. Device may not have embedded grammar check, connect to the internet, or save information.

151

Accessibility Features forAll Students


Headphones or Noise Buffers The student uses headphones or noise buffers to minimize distraction, access embedded text-to-speech, or filter external noise during testing. External devices that play music are not allowed. Headphones are required for the computer-based ELA/literacy PBA assessment.

Line Reader Tool For computer-based testing, the student uses an onscreen tool to assist in reading by raising and lowering the tool for each line of text onscreen.

For Science and Social Studies, a ruler is provided during computer-based testing to use as a line reader.

For paper-based testing, students may be provided a straight edge, or blank paper to assist with tracking.

152



Magnification/Enlargement Device

For computer-based testing, the student enlarges text and graphics onscreen via a magnification square (200%). The student can also use keyboard shortcuts (e.g., Ctrl+) for PCs or pinch/zoom for tablets to magnify what’s displayed on the screen (while preserving clarity, contrast, and color).

Note: Magnifying beyond 200% may affect heading formatting and may cause text-wrapping, and therefore it is not recommended.

For paper-based testing, students may use a magnifying glass, or use a magnification device such as a CCTV.

153



NotePad Available for computer-based testing only. The student writes notes using embedded NotePad application.

For paper-based testing please refer to previous blank paper guidance.

Pop-up Glossary For computer-based testing, the student is able to view definitions of pre-selected, construct-irrelevant words by hovering over underlined words. The definition appears in a pop-up text box. Note: the text-to-speech functionality does not “read” the definitions in the pop-up glossary.

For paper-based testing, a glossary of pre-selected, construct-irrelevant words are provided in the footnotes of the test booklets.

154



Writing Tools For computer-based testing: The student uses cut and paste, copy, underline, bold, and insert bullets. Students need to be familiar with the keyboard shortcuts for these tools. (Shortcuts can be posted in the testing room.) Writing tools are available in the constructed response items on the ELA/literacy performance-based assessment.

For paper-based testing, The student uses their pencil to underline, bold, and insert bullets.

Redirect Student to the Test (by test administrator)

For computer-based and paper-based testing, the test administrator redirects the student’s attention to the test without coaching or assisting the student in any way. Example: “Continue working” or “[student name], please continue working.”

155


Accessibility Features (for all Grades/Courses)

Answer Masking

Color Contrast*

Human Reader or Human Signerfor the Mathematics Assessments

Text-to-Speech or ASL Video for the Mathematics Assessments (CBT only)

Text-to-Speech for Science and Social Studies

Note: These accessibility features must be identified in advance and enabled in PearsonAccessnext (PNP)/PearsonAccess (SDU) for the computer-based administration, and prepared in advance for paper-based testing.

*Color Contrast is an accommodation for Science and Social Studies. 156



Answer Masking For computer-based testing, the student electronically “covers” answer options, as needed. When enabled, answers will be masked. The student will uncover answer options one at a time when ready.

For paper-based testing, the Test Administrator can provide students with answer masking cards (e.g. blank paper, straight edge) to temporarily cover answers in their test booklet.

Color Contrast For computer-based testing, alternate onscreen background and/or font color is enabled via the PNP (identify the color in the PNP)/SDU or UI based on need or preference. Student can adjust during the assessment.

For paper-based testing, colored overlays may be used by the student as needed. Paper and font color cannot be changed.

157



Human Reader or Human Signer for the Mathematics Assessments and

For computer-based testing, the student must be tested in a separate or small group setting. Human Readers providing this accessibility feature must refer to Appendix B: Test Administration Protocol for the Human Reader Accommodation for English Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for Mathematics Assessments; and Appendix J: PARCC Mathematics Audio Guidelines Version 3.0.

For paper-based testing, Test Administrator will receive two test booklets (one for TA & one for student). Test Administrator will read aloud (or sign) the assessment to pre-selected students according to the Protocol and Math Audio Guidelines (Appendix B and J) on http://www.parcconline.org. Students in each grade/content area who need a human reader will take the same test form so small group administration can occur.

No oral script is provided for math.

158



Text-to-Speech for the Mathematics, Science and Social Studies Assessments*

For computer-based testing, the test is read aloud to the student using embedded text-to-speech software. Student must be tested in a separate setting if unable to wear headphones.

Three text-to-speech speeds are available and can be adjusted during testing. Female voice cannot be changed.

* Accessibility Feature for Math, Science and Social Studies only, it is an accommodation for ELA

New

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Accommodations

for Students

• Accommodations for Students with Disabilities (SWD) – Presentation Accommodations– Response Accommodations– Timing and Scheduling Accommodations

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Presentation Accommodations for Students with Disabilities


Screen Reader Version for Mathematics*

Refreshable Braille Display with Screen Reader Version for ELA/Literacy *

Hard Copy Braille Edition*

Tactile Graphics

Large Print Edition*

Paper-Based Edition

Closed-Captioning of Multimedia for ELA/Literacy Assessments

* Transcription Guidelines are found in Appendix C of the Test Coordinator Manual

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Presentation Accommodations for Students with Disabilities (continued)

Text-to-Speech for the ELA/Literacy Assessments, including items, response options, and passages*

Screen Reader Version for ELA/Literacy, including items, response options, and passages*

ASL Video for the ELA/Literacy Assessments, including items, response options, and passages*

Human Reader/Human Signer for the ELA/Literacy Assessments,including items, response options, and passages*

ASL Video for the Mathematics Assessments

Human Signer for Test Directions

Student Reads Assessment Aloud to Themselves


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• Teacher Read Directions are no longer available. • For Math, Science, and Social Studies, students may use Text-

to-Speech.• ELA measures reading as well as literacy. Therefore, Text-to-

Speech or Human Reader for ELA is limited to a very small number of students who have been approved for a unique accommodation request.

Text-to-Speech

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<SAY> I cannot help you answer any test questions. You may or may not know the answers to all of the questions. Answer the best you can.

Test Administrators may assist individual students by re-reading

scripted directions from the manual

• Redirection script: [Student name], please continue working.

New

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Response Accommodations for Students with Disabilities


Braille Note-taker

Braille Writer


(on Calculator Sections of Mathematics Assessments)


(on Non-Calculator Sections of Mathematics Assessments*)

Monitor Test Response * More information is available in the Accessibility Features and

Accommodations Manual for selection implementation and notation.

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Response Accommodations for Students with Disabilities (continued)ELA/Literacy Selected Response Speech-to-Text

ELA/Literacy Selected Response Human Scribe

ELA/Literacy Selected Response Human Signer

ELA/Literacy Selected Response External Assistive Technology Device

ELA/Literacy Constructed Response Speech-to-Text*

ELA/Literacy Constructed Response Human Scribe*

ELA/Literacy Constructed Response Human Signer*

ELA/Literacy Constructed Response Assistive Technology Device*



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Response Accommodations for Students with Disabilities (continued)

Response Speech-to-Text

Response Human Scribe

Response Human Signer

Response Assistive Technology Device

Word Prediction External Device

Monitor Test Response


* More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

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Timing and Scheduling Accommodations for Students with Disabilities

Extended Time

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Accommodation Availability Administration Guidelines

Extended Time All Content Areas

Students have until the end of the school day to complete a single test unit administered during the prescribed testing window. It is recommended to test students with the extended time accommodation in a separate setting to minimize distractions to other students, and to schedule these students for testing in the morning to allow adequate time for completion of a test unit by the end of the school day.*

*Strongly suggest that districts provide additional guidance. Students should not work on an assessment unit all day.

Time-and-a-half is included in the Science and Social Studies section testing time. Students who need extended time accommodations beyond time-and-a-half should take the assessment in a separate setting.

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Extended Time

Word-to-Word Dictionary (English/Native Language)

Mathematics Response Speech-to-Text Mathematics Response Human Scribe

General Administration Directions Read Aloud and Repeated in Student’s Native Language (by test administrator)

General Administration Directions Clarified in Student’s Native Language (by test administrator)

Online Translation of the Mathematics, Science and Social Studies Assessmentin Spanish (or other translated languages as needed)

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Accommodations for English Learners (Continued)

Paper-Based Edition of the Mathematics Assessment in Spanish (or other translated languages as needed)

Large Print Edition of the Mathematics Assessmentsin Spanish (or other translated languages as needed)

Text-to-Speech for the Mathematics Assessmentsin Spanish (or other translated language as needed)

Human Reader for the Mathematics Assessments in Spanish (or other translated language as needed)

Spanish Audio (Science and Social Studies)

Spanish Oral Script (Online and Paper)

Spanish Source Books (Social Studies only) Place additional order for the sourcebook if on Spanish Audio form of the assessment.

If you ordered Oral Script, the sourcebook will be included in the kit automatically.

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• The PARCC Accommodations manual indicates a 1 year waiver. – CDE does not have this waiver.– Colorado law requires all students to test.

EL in U.S.Less than One Year

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Transcription Guidelines

Transcription Paper-based and Computer-based:

• At least two persons must be present during any transcription of student responses.

• The student’s responses must be transcribed verbatim into the Test Booklet or TestNav.– Note for braille transcription: Only a braille certified Test Administrator

may transcribe student’s responses.

• CBT: Submit the test once all items have been transcribed. • After transcription, shred any responses made from an

assistive technology device.

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Transcription Guidelines

Transcription on Computer-based Tests:– Student responses to constructed response should be entered into

TestNav by the Test Administrator before the next Unit/Section.– Student will respond to questions on their assistive device.– Student will Exit the Unit/Section, student should not Submit the

current Unit/Section. – Resume the student’s test in PearsonAccessnext/PearsonAccess.– Log-in as the student and transcribe the responses.– Submit responses for the current Unit/Section only. – Student resumes testing in the next Unit/Section.

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• PARCC - Human Reader or Signer– Prior to materials arriving – review and understand the audio guidelines (

http://www.parcconline.org/sites/parcc/files/appendix-i-ela-audio-11-14.pdf) – Review the text-to-speech tutorial so that the audio guidelines are understood – Two days prior to testing, a TA may have supervised access to the assessment

to determine how to apply the audio guidelines.o The TA must check the materials in and out each day

• Science and Social Studies– English and Spanish oral scripts 24 hours prior to testing– Translated oral scripts, including Signed presentation, 5 days prior to testing– Teacher Notes for braille assessment 24 hours

o May verify the correct form has been received upon shipment arrival

Prior Access for Accommodations

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http://www.parcconline.org/sites/parcc/files/appendix-i-ela-audio-11-14.pdf

http://www.parcconline.org/sites/parcc/files/appendix-i-ela-audio-11-14.pdf

Personal Needs Profile (PNP)

What is a Personal Needs Profile?

The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC ELA/L and Math assessment.

PNP is not available for Science and Social Studies assessment.

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PARCC accessibility features and accommodations

177

For a complete list of accessibility features and accommodations available for PARCC assessments, refer to the PARCC Accessibility Features and Accommodations Manual. The manual provides information on the selection, administration, and evaluation of all of the accessibility features and accommodations you may include when populating a student’s Personal Needs Profile.

The manual can be located at: http://www.parcconline.org/parcc-accessibility-features-and-accommodations-manual



1. Embedded Accessibility features, identified in advance, that need to be enabled (via PNP File Layout/User Interface).

2. Embedded Accommodations that need to be enabled (via PNP File Layout/User Interface).

3. Externally-provided accessibility features, identified in advance, and accommodations (via PNP File Layout/User Interface).

4. Paper-based accommodated forms that required advance shipping (via Student Registration File).

What Student Information is Collected and Where

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1. Students with disabilities: IEP team or 504 plan coordinator2. English learners: Educator(s) responsible for selecting

accommodations3. English learners with disabilities: IEP team, including

educator(s) familiar with the language needs of the student or 504 plan coordinator

4. Students without disabilities and who are not English learners: Team may include:

1. Student (as appropriate); 2. Parent/guardian; and 3. Student’s primary educator in the subject of the assessment.

Who Collects Information for Student PNPs

179

Personal Needs Profile Import – Important Notes

180

• Students must be registered prior to loading PNP data. PNP data is matched to existing student registrations.

• Separate PNP files must be loaded for PBA and again for EOY (for schools participating in Spring administration, all students must take both the PBA and EOY).

• Separate PNP records must be loaded for each student for ELA and Math.

• PNP data can be uploaded, provided, and updated up to the day prior to the beginning of Test Administration. However, it must be completed prior to Proctor Caching so the appropriate content can be provided for each student.

• Providing PNP data prior to test administration will ensure that students receive appropriate accessibility features that need to be identified in advance and/or accommodations on testing day.

Personal Needs Profile Import – Selecting Students

181

• Basic PNP data exists for all students. However, only data for students requiring accessibility features that need to be identified in advance or accommodations (and in some states the administrative considerations) need to be submitted into PearsonAccessnext for each administration.

• Any paper based accessibility feature or accommodation which requires materials to be shipped will need to be requested in the Student Registration File import. (e.g., Large Print, Braille with Tactile Graphics, Human Reader or Human Signer for ELA/L Kits, Paper Test for Online Students, and Spanish Paper Mathematics Assessments).

• Follow instructions for exporting the Personal Needs Profile, update as needed, then import.

To begin creating your Personal Needs Profile File, go to PearsonAccessNext.com and select your State from the “Select Your Program” dropdown menu.

• Login using your PearsonAccessnext account.

• Click on the “Support” and locate the Personal Needs Profile File Field Definitions Document.

Personal Needs Profile

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http://www.pearsonaccessnext.com/

Personal Needs Profile (PNP) - Training

Personal Needs Profile Training Module https://parcc.tms.pearson.com

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User CreationDue before testing begins

Base Roles have been created with abilities that generally align to the organization level and title of the user. A user account needs at least one base role to be functional.

• Base Roles:• State Role – Assigned to state-level user accounts.

• LEA/District Test Coordinator Role – Assigned to LEA/District Test Coordinator user accounts.

• Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test Coordinator user accounts (Same abilities as LEA/District Test Coordinator).

• School Institution Test Coordinator Role – Assigned to School Test Coordinator user accounts.

• Test Administrator Role – Assigned to users who will administer computer-based tests.

• Technology Coordinator Role – Assigned to users who will support technology for computer-based tests.

User Accounts - Base Roles

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Add-on Roles have been created to enable states to continue with their current policies and abide by state-specific laws. Each state has the option to create user accounts with Add-on Role assignments.

Add-on Roles• Organization Role –Assigned to users who will create and modify organizations within PearsonAccessnext.

• Enrollment Role – Assigned to users who will set an organization as participating in a test administration and enter enrollment counts.

• Request Additional Order Role – Assigned to users who will place an additional order.

• Approve Additional Order Role – Assigned to users who will approve an additional order.

• Delete Student Role – Assigned to users who will be able to delete students from PearsonAccessnext.

• Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive Data.

• Do Not Report Role – Assigned to users who will be able to mark students tests as Do Not Report.

• PNP Role – Assigned to users who will submit a personal needs profile through PearsonAccessnext

User Accounts – Add-on Roles

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• User’s role will determine the functionality the user can access.• User Role Matrix can be found on the Support page of

PearsonAccessnext.

User Role Matrix

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Authorized LEA and school personnel will be able to create individual staff user accounts within PearsonAccessnext manually or by importing a file.

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User Interface for Creating User Accounts

Create / Edit Users:Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.

Editing User Accounts

189

Manually Create a New User Account:A user’s role and organization will determine the functionality they can access.

Manually Creating a New User Account

190

Importing a User File:User accounts may also be created or maintained by importing a User File; this is especially helpful when working with accounts in bulk quantities.

Creating New User Accounts Through a File Import

191

Resources:

Creating New User Accounts – Templates

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Identifies when a user account becomes active.

Format as: MM/DD/CCYYMM is the 2-digit monthDD is the 2-digit dayCC is the centuryYY is the 2-digit year

For example, if a start date is March 30, 2011, it should be entered as 03/30/2011.

User File – Field Definitions

193

Contains the Username. Must be unique. If the username entered to create a new account is already taken, an error message will be received upon your import. It is suggested to use your email address.

Contains the organization codes associated with the user. Multiple values in this field should represent ALL organizations associated with the user and separated by a colon.

Contains the role associated to a user. Multiple values in this field should represent ALL roles associated with the user and must be separated by a colon.

Identifies when a user account becomes inactive.

Format as: MM/DD/CCYYMM is the 2-digit monthDD is the 2-digit dayCC is the centuryYY is the 2-digit year

For example, if a start date is March 30, 2011, it should be entered as 03/30/2011.

Identifies whether the user’s account is disabled.

YES = Account should be disabled.NO = Account is not disabled.

This text field is required if the Disabled field is set to YES.

Valid values are:C (create)U (update)

Import a User File for processing at Setup > Import/Export Data > select Import/Export Data from the Task box > click Start

Importing a User File

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• PARCC Customer Support agents can:– Reset passwords– Unlock accounts for LEA Test Coordinator accounts

• Agents cannot:– Create accounts– Lock/unlock accounts other than LEA Test Coordinator accounts– Update email addresses – Delete/undelete accounts

Customer Support for User Accounts

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PearsonAcccess Next - Training

Pearson Access Next Training Module https://parcc.tms.pearson.com

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