english 187 ictit c06 final

8/19/2019 English 187 ICTIT C06 Final

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Contents Introduction to Microsoft Office Word ......................................................................................... 2

1.a. The MS-Word application and its uses ..................................................................................... 2

1.b. Sections of MS-Word window .................................................................................................. 2

1.c. Create and save a document using MS-Word .......................................................................... 4

Edit a MS-Word Document ........................................................................................................... 8

2.a. Open and edit an existing MS-Word document....................................................................... 8

2.b. Create bulleted and numbered list ........................................................................................ 11

2.c. Add images to a document .................................................................................................... 12

2.d. Change the appearance of the document ............................................................................. 13

Enhance the Document .............................................................................................................. 17

3.a. Create and edit a table in a document ................................................................................... 17

3.b. Insert Header and Footer in a document ............................................................................... 19

3.c. Change the page setup of a document .................................................................................. 20

3.d. Preview and print a document ............................................................................................... 21

Project Work ................................................................................................................................. 25

Introduction to Multimedia ........................................................................................................ 26

4.a. Multimedia and its components ............................................................................................ 26

4.b. Uses of multimedia applications ............................................................................................ 27

4.c. Different types of multimedia software................................................................................. 28

Multimedia Authoring Tools ....................................................................................................... 30

5.a. Features and types of Multimedia Authoring tools ............................................................... 30

5.b. Create a movie using Windows Movie Maker ....................................................................... 31

5.c. Save the movie ....................................................................................................................... 35

Introduction to Pivot Stickfigure Animator.................................................................................. 38

6.a. The Pivot Stickfigure Animator application ............................................................................ 38

6.b. Sections of Pivot Stickfigure window ..................................................................................... 39

6.c. Create and save a Pivot animation ......................................................................................... 40

Edit a Pivot Animation ............................................................................................................... 44

7.a. Open and edit an existing Pivot animation ............................................................................ 44

7.b. Apply a background to an animation ..................................................................................... 45

7.c. Create a new stick-figure ....................................................................................................... 46

Project Work ................................................................................................................................. 49


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Introduction to Microsoft Office Word

1 © CORE Education & Technologies Ltd.

Introduction to Microsoft Office Publisher .................................................................................. 50

8.a. The MS-Publisher application and its uses ............................................................................. 50

8.b. Sections of MS-Publisher window .......................................................................................... 51

8.c. Create and save a publication using MS-Publisher ................................................................ 52

Edit the Publication .................................................................................................................... 55

9.a. Open an existing publication .................................................................................................. 55

9.b. Format text and textboxes ..................................................................................................... 56

9.c. Change the background of the publication ............................................................................ 57

Enhance a Publication ................................................................................................................ 60

10.a. Insert pages and page numbers ........................................................................................... 60

10.b. Change the Page Setup ......................................................................................................... 61

10.c. Preview and print a publication ............................................................................................ 62

Project Work ................................................................................................................................. 65

Search Information on the Internet ............................................................................................ 66

11.a. Definition of Internet and its uses ......................................................................................... 66

11.b. Types of search engines ........................................................................................................ 67

11.c. Advanced search options on the Internet ............................................................................. 68

Internet a Communication Tool .................................................................................................. 72

12.a. Types of online communication ........................................................................................... 72

12.b. Uses and features of the Skype application ......................................................................... 73

12.c. Sections of Skype window ..................................................................................................... 75

12.d. Communicate using Skype .................................................................................................... 76

Project Work ................................................................................................................................. 79


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© CORE Education & Technologies Ltd. 2

Introduction to Microsoft

Office Word

Learning Objectives

In this chapter, you will be able to:

Identify the Microsoft Office Word application and its

uses

Identify different sections of MS-Word window

Create and save a document

1.a.

The MS-Word application and its uses

Microsoft Office Word (MS-Word) application is a word processor which is a part of

Microsoft Office Suite. A word processor is a software application that helps in

creating, editing, storing and printing documents.

A MS-Word document can contain text and pictures. It also provides many advanced

features such as spelling check utility, artistic pictures, designer text, page layouts,

etc. The MS-Word application has many uses. Some of them are mentioned here.

Creating letters and applications

Enabling desktop publishing

Preparing reports and mailing labels

Creating legal and reference documents

Creating web pages

Posting online blogs related to a topic

1.b.

Sections of MS-Word window

MS-Word is the most commonly used application software to create documents. Let

us now learn to open MS-Word application and identify different sections of its

window. To do so, follows these steps.

1


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1.

Click the Start button.

2. Go to All Programs and then click Microsoft Office.

3. Click the Microsoft Office Word 2007.

The MS-Word application window will be displayed. This window has differentsections which are mentioned here.

Office button: When clicked, this button displays a menu of commonly used

options like save, open and print a document.

Quick Access toolbar: It contains options like save, undo and redo which are

used frequently in the application.

Title bar: It displays the name of the file and application. It also has buttons to

minimize, maximize and close the application window.

Ribbon: This is the area where all the options to work with text, pictures and

objects are placed. These options are grouped within various Tabs. Some of the

Tabs are always visible while others get displayed when a specific task is

performed. The Home, Insert, Page Layout, etc. are some examples of Tabs.

Figure 1: The Microsoft Office Word 2007 window


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Rulers: There are two Rulers - Horizontal and Vertical. These bars show the

placement of text in a document. They are also used to change the alignment of

the text.

Page: This is the area where text is typed and pictures can be placed.

Scroll bar: These are provided on the right side and at the bottom of the Page to

enable vertical and horizontal scrolling to view the contentof a large document.

Status bar: It is located is at the bottom of the application window and displays

document information while you are working. For example, page number, word

count, document editing icon, etc.

Zoom Slider: It is used to get a closer view of the page or to view multiple pages

of the document at the reduced size. To increase or reduce the view of the page,scroll the Zoom Slider to the right or left side respectively.

1.c. Create and save a document using MS-Word

Let us now create a document using the MS-Word application. When you open the

application a blank page will be displayed. On the page, a small blinking line appears

which is called Cursor. Cursor shows the place where the typed text will be displayed.

A new document can also be created by using an opened MS-Word application

window. To do so, follow these steps.

1. Click the Office button.

2.

From the drop menu, click the New option.

The New Document window will be displayed as shown here.

Figure 2: A document with text


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3.

Select the Blank Document option.

The New Document window also contains the pre-defined templates for

different types of documents like Certificates, Envelops, Forms, Letters, etc.

You can use these templates based on the requirements.

4.

Click the Create button.

A new document will be created and displayed on the screen.

Alternatively, you can also use the shortcut key Ctrl+N.

After a document is created, it needs to be saved in the computer for future use. To

do so, follow these steps.


2.

Click the Save option. Alternatively, you can also use the shortcut key Ctrl+S.

The Save As dialog box will be displayed.

3. Browse to the desired Folder location.

4. Type-in the name of file in the File Name box.

5. Click the Save button.

After you have finished working on the document, you should close it. To close the

application window, click the Close button on the Title bar.

Figure 3: The New Document window


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Revision

MS-Word is a word processor software application that

helps in creating, editing, storing and printing documents.

The Office button, Quick Access toolbar, Title bar, Ribbon,

Rulers, Page, etc. are some of the sections of a MS-Word

application window.

A blank document, Certificates, Envelops, Forms, Letters,

etc. types of documents can be created using the MS-

Word application.

Classroom Exercise

Perform the following steps.

1.

Create a MS-Office Word document and save it in My Documents folder.

2.

Type-in the following line in document.

This is my first MS-Word document.

3.

Save the document with the name First Document .

Home Exercise

I. Write the appropriate answer(s) in the blanks.

1. The ______________________ is a software application which is used to create and

edit documents.

2.

The ________________ displays a menu of commonly used options like save,

open and print a document.

3. The options like save, undo and redo are available on the ____________________.

4. The _________________show the alignment of text in a document.

5.

The ____________________ shortcut key can be used to create a new Ms-Word

Document.


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II. Mention ‘True’ for correct and ‘false’ for incorrect statements.

1.

On the Ribbon all the options to work with text, pictures and objects are

placed.

2.

The Rulers are located at the bottom of the application window and displays

document information.

3. The Status bar is used to get a closer view of the document.

4. Documents like Certificates, Envelops, Forms and Letters can be created using

the MS-Word application.

5. The Ctrl+A shortcut key can be used to save a document.


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Edit a MS-Word Document



Learning Objectives


Open and edit an existing MS-Word document

Create bulleted and numbered list in a document

Add images to a document

Change the appearance of the document

2.a. Open and edit an existing MS-Word document

Document that has been saved earlier can be modified to make changes. The

document needs to be opened in the MS-Word application to be able to edit it. To

open an existing document, follow these steps.

1.

Start the MS-Word application.

2. Click the Office button and then Open option.

The Open dialog box will be displayed.

3. Browse to the desired file location and select the file.

4. Click the Open button.

The file will open in MS-Word application window.

Now, we can change text in the document to make it look better. Making changes toa document is called Editing. It includes inserting, copying, deleting and formatting

text. To create a replica of existing text in a document, the Copy option is used. To

do so, follow the steps.

1. Select the text that is to be copied.

To select text, place the mouse pointer at the beginning of the sentence, click

the left mouse button and drag it to the end of the sentence. Place the mouse

pointer or the cursor.

2. Right-click on the selected sentence and select Copy option from the menu.

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3.

Place the cursor where you want to insert the copied text.

4. Now, right-click and select the Paste option from the drop menu.

The replicated sentence will be displayed in the document.

In a similar way, text can be taken from one place and pasted on another place by

using the Cut option. The Copy, Cut and Paste options are also available on theHome tab in Clipboard group.

The following key combinations can also be used - the Ctrl and C keys to copy, the

Ctrl and X keys to cut and Ctrl and V keys to paste files and folders.

The text can be deleted using the Delete or Backspace keys.

Text in a document can be formatted by changing its Font, Font Size, Font Style and

Font colour. To change the font of a text, follow these

steps.

1. Select the sentence first.

2. On the Home tab, in the Font group, click the

down arrow next to the Font field.

A list of fonts will be displayed as shown here.

Move the cursor over the fonts. The selected

sentence will be displayed in the changed font.

3.

Click the font name to apply it on the text.

Figure 2: Copied text

Figure 1: Right-click drop menu

Figure 3: The List of Fonts


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To change the font size of a text, follow these steps.

1. Select the sentence to change the font size.

2. On the Home tab, in the Font group, click the down arrow

next to the Font Size.

A list of font sizes will be displayed as shown here.

3.

Click the font size to apply it on the text.

You may also use the Grow Font or Shrink Font buttons to increase or

reduce the text size.

To emphasize on particular words, you can bold, italicize and underline them. To do

so, follow these steps.

1.

Select the text that is to be emphasized.

2. On the Home tab, in the Font group, click the option to Bold, option to

Italicise or option to Underline the text.

The selected text will be changed in the document.

To change the font colour of a text, follow these steps.

1. Select the text.

2. On the Home tab, in the Font group, click the

down arrow next to the Font Color.

A grid of different colours will be displayed as

shown here.

3.

Select and click the colour of your choice.

The colour will be applied to the text.

You may change the placement of text on a page by using different type of

alignments. There are four types of text alignment – Left, Center, Right and Justify.

Align Text Left : It arranges the text to the left margin of the document. It

is the default text alignment.

Figure 4: The List of Fonts sizes

Figure 5: The Font colour grid


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Center : It places the text horizontally center in the page.

Align Text Right :It arranges the text to the right margin of the

document.

Justify : It arranges the text between the left and right margins equally.

To change the alignment, select the text and click the required alignment option on

the Home tab, in the Paragraph group.

The MS-Word also provides ready-to-use styles. You may use these styles to change

the text size, style and colour together. To do so, use Styles group on the Home tab.

2.b. Create bulleted and numbered list

Presenting text in a list format summarises information and make it easier to

understand. You can present a list either in a numbered format or in a bulleted

format.

If the sequence is important in information, use a numbered list is. However, if the

sequence is not important, you can use a bulleted list. To create a numbered list,

follow these steps.

1.

Type the words or sentences in separate lines.2. Select all the words or sentences.

3.

On the Home tab, in the Paragraph group, click the Numbering option.

The selected text will be numbered.

Steps to prepare Ice-cream:

1.

Boil milk

2. Add sugar and ice-cream powder to

milk3. Pour the milk in ice-cream bowls

4.

Keep bowls inside the freezer

Example of a Numbered list

To create a bulleted list, follow these steps.

1.

Type the words or sentences in separate lines.

2.

Select all the words or sentences.


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3. On the Home tab, in the Paragraph group, click the Bullets option.

The selected text will be bulleted.

Items required to prepare Ice-cream:

Milk

Ice-cream powder

Sugar

Boiling vessel

Ice-cream bowls

Example of Bulleted list

You may select a different style of number or bullet by clicking the down arrow ofthe Numbering and Bullet options.

2.c. Add images to a document

Images can be added to a document to make it more understandable. You can insert

a picture in a document from a file or from the Clip Art gallery in MS-Word. The Clip

Art is a collection of ready-to-use images in MS-Word.

To add an image in a document from a file, follow these steps.

1.

On the Insert tab, in the

Illustrations group, click the

option.

The Insert picture dialog box will

be displayed as shown here.

2. Go to the folder location and

select the required image.

3. Click the Insert button.

The selected image will be inserted in the document.

Figure 6: The Insert Picture dialog box


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To insert a picture from Clip Art, follow these steps.

1.

On the Insert tab, in the Illustrations group, click the

option.

The Clip Art pane is displayed on the right of the window as

displayed here.

2. Type a word in Search For: text box and click the Go button.

The pictures related to the word will be displayed in the

pane.

3. Click on a picture to insert it.

The selected image will be inserted in the document.

2.d.

Change the appearance of the document

The appearance of a document can be enhanced by using decorative text, changing

page colour and applying a suitable page border to it. In MS-Word, the WordArt

option provides various decorative text designs that can be used in a document.

To insert a WordArt, follow these steps.

1.

On the Insert tab, in the Text group click the option.

The WordArt designs will be

displayed.

2.

Click the suitable WordArt from the

dialog box.

The Edit WordArt Text dialog box will

be displayed as shown here.

3. Type the text in the dialog box.

4. Click the OK button.

To change the page colour, follow these steps.

1.

On the Page Layout tab, in the PageBackground group, click the Page Color option.

Figure 8: The WordArt menu

Figure 7: The Clip Art Pane


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Figure 9: Page Colour Grid

The page colour grid will be displayed as shown here.

2. Click the suitable colour.

Selected colour will be applied on the pages of

document.

To add Page Border to the document, follow these steps.

1. On the Page Layout tab, in the Page Background group, click the Page

Border option.

The Border and Shading dialog box will be displayed a shown here.

2. Select the suitable Style, Colour, Width and Art for the border.

The preview will be displayed in the Preview section.

3. Click the OK button.

The selected border will be applied to the document.

Figure 10: Page Border


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Revision

The saved document needs to be opened in the application

to be able to edit it. Editing a document includes inserting,

copying, deleting and formatting text.

Presenting text in a list format summarises information and

make it easier to understand.

Images can be added to a document to make it more

understandable.

The appearance of a document can be enhanced by using

decorative text, changing page colour and applying a

suitable page border to it.

Classroom Exercise


4. Type an essay on My Favourite Animal in about 4-5 sentences in MS-Word.

The title of the essay will be the name of the animal.

5. Apply the following text formats to the document.

Title: Font Size – 20, Bold, Underline, Text colour - Black

Paragraph: Font size – 12, Colour – Dark Blue

6.

Insert an appropriate picture of the animal.

7. Apply a border to the page and add a suitable page background to it.

Home Exercise


1. In MS-Word, lists can either be ______________________ or _______________________.

2.

To create a replica of existing text in a document, the ____________________

option is used.


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3.

The_________________ and _________________ buttons can be used to increase or

reduce the size of the text.

4. The ______________________ type of alignment arranges the text between the left

and right margins equally.

5. The ______________________ option is used to apply colour to the pages of a

document.

II. Mention ‘True’ for correct and ‘False’ for incorrect statements.

1. The Ctrl + P shortcut key can be used to copy text.

2.

Text can be taken from one place and pasted on another place by using theCut option.

3.

Right alignment is the default text alignment which arranges the text between

the left and right margins equally.

4.

In MS-Word document, a picture cannot be inserted from a file.

5. The WordArt option provides various decorative text designs which can be

used in a document.


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Enhance the Document



Learning Objectives


Create and edit a table in a document

Insert Header, Footer and Number in a document

Change the page setup of a document

Preview and print a document

3.a. Create and edit a table in a document

In MS-Word, tables are commonly used to display information in vertical or

horizontal manner. A table is made of Rows and Columns, and their intersection is

called Cell. The information is entered in these Cells. The text is adjusted amongst the

margins of these Cells. To insert a table in MS-Word, follow the steps given below:

1.

On the Insert tab, in the Tables Group, click the Table

option.

A drop menu will be displayed as shown here.

You may select rows and columns from the grid.

2.

Click the Insert Table option.

The Insert Table dialog box will be displayed.

3.

Fill in the Number of columns and Number of rows

required for the table.

4.

Click the Ok button.

A table with the required number of rows and columns will be inserted in the

document.

Figure 1: The Table drop menu

Columns Cells

Rows

3


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To enter data in the table, click in the Cell and type the required data. The Arrow keys

on the keyboard can be used to navigate between the cells. You can also use the Tab

key to move to the next cell.

A table can be edited by adding or deleting rows and columns. A row can be added

above or below to the selected cell. A column can be added to the left or right of the

selected cell. To add rows and columns, follow these steps.

1.

Click the Cell where you want to add a row or column.

An additional toolbar named Table Tools will be displayed. It has two tabs

named Design and Layout.

2.

Click on the Layout tab under the Table Tools.

3.

In the Rows & Columns group, click the Insert

Above or Insert Below option to add a row.

Click Insert Left or Insert Right option to add a

column.

Based on the selected option the row or column will be added to the table.

To delete a row or column, select it and click the Delete option in the Rows &

Columns group.

The colour and design of the table can be changed by using the Design tab.

On the Design tab, the Table Styles can be used to apply pre-defined colour and

border designs to a table. To apply a style on the table, click on it.

You can also change the colour of each cell or the entire table from the Shading

option in the Design tab. The table border width, style and colour can also be

selected by using the Design tab.

Serial No. Items1 Chocolate

2 Ice-cream

Figure 2: Rows & Columns Group

Figure 3: The Design tab


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3.b. Insert Header, Footer and Number in a document

The Header and Footer are generally used to include brief information about the

document at the top and the bottom margins of the document, respectively. The text

in the header and footer can be fixed or changeable. For example, the title of achapter or the book name will be fixed, but its page number can be changeable.

To insert header in a document, follow these steps.

1. On the Insert tab, in the Header & Footer group,

click the Header option.


2. Select and click a suitable header from the list.

The Header will be inserted in the document.

You can also create a new header by using the Edit Header

option in the Header drop-down list.

To remove header from the document, click the Remove Header option in the

Header drop-down list.

To insert Footer in a document, follow these steps.

1.

On the Insert tab, in the Header & Footer group,

click the Footer option.


2. Select the suitable footer from the list.

The Footer will be inserted in the document.

You can also create footer by using the Edit Footer optionin the Footer drop-down list.

To remove footer from the document, click the Remove

Footer option in the Footer drop menu.

Figure 5: Footer menu

Figure 4: Header menu


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To insert page number in a document, follow these steps.

1. On the Insert tab, in the Header & Footer group, click the Page Number

option.


2. Select a suitable position for Page Number in

the document from the given options.

3.

From the next menu, select the page number

style.

The Footer will be displayed on the page.

To remove Page Number from a document, click the Remove Page Numbers option

in the Page Number drop menu.

3.c. Change the page setup of a document

Page Setup of a document can be modified by changing the Margins, Orientation,

Paper size, line spacing, etc.

Page margins define the part of the page which is used to position the text. The text

can never exceed beyond the page margins. There are four

types of page margins – Top, Bottom, Left and Right. For

example, when you click on the page, the cursor appears on

the left. To change the margins of a page, follow these

steps.

1.

On the Page Layout tab, in the Page Setup group,

click the Margins option.


2.

Select a suitable margin style for the document.

You can also use the Custom Margins option to change

the page margins manually.

Figure 6: Page Number menu

Figure 7: Page Margins


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A page can be adjusted or oriented in two ways that are Portrait and Landscape. The

Portrait option adjusts the page in an upright position, where the height of a page is

greater than its width. While the Landscape option, adjusts the page side-wise, where

the width of the page is greater than its height.

To change the Orientation of a page, follow these steps.

1. On the Page Layout tab, in the Page Setup group, click

the Orientation option.


2. Select Portrait or Landscape option based on the

requirement.

The selected orientation will be applied on to the page.

The page size of a document can be changed as per the requirement. To do so,

follow these steps.

1.

On the Page Layout tab, in the Page Setup group,

click the Size option.


2. Select Portrait or Landscape option based on the

requirement.

3.d.

Preview and print a document

Documents like notices, time-table, question papers, reading material, etc. can beprinted on paper sheets to be able to distribute them. In MS-Word, you can preview

a document before printing it. The Print Preview feature is used to see how pages will

appear after they are printed. This feature is also used to review settings of each

page in the document. To preview a document, follow these steps.

1.

Click the Office button. A drop menu will be displayed.

2.

Go to the Print option and click Print Preview.

The document will be displayed in the print preview mode.

To view the document in normal mode, click the Close Print Preview option on the

Print Preview tab.

Figure 8: Page Orientation

Figure 9: Page Size


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To print a document, follow these steps.


2. From the drop menu that is displayed, click the Print option.

The Print dialog box is displayed. The most commonly used sections of the

Print dialog box are shown here.

Printer Name: This section displays the name of the printer which is

connected to the computer.

Print range: This section has different options for printing pages.

o The All option is used to print all the pages of a document.

o The Current page option prints the currently selected page.

o If you want to print a range of pages, use the Pages option.

Number of Copies: This option helps to define the number of copies to be

printed. It is used when two or more printed copies of a document are

required.

3.

After setting the required options, click the OK button.

A file can also be printed by using the Ctrl and P key combination.

Figure 10: Print dialog box

Print range

Printer Name

Number of

copies


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Revision

Tables are commonly used to display information in

vertical or horizontal manner. A table is made of Rows and

Columns.

The Header and Footer are generally used to include brief

information about the document at the top and the

bottom of the document.

Page Setup of a document can be modified by changing

the Margins, Orientation, Paper size, line spacing, etc.

Documents like notices, time-table, question papers,

reading material, etc. can be printed on paper sheets to be

able to distribute them.

Classroom Exercise


Create the following table by using MS-Word.

S. No. Student Name Class-section Hobbies

1 Arati VI- A Drawing, Music

2 Vijay VI-B Cricket

3 Bharti VI- C Travelling

Apply a suitable style to the table.

Insert Student information in Header text and page number in the Footer.

Change the page margins of the document as given below.

Top: 2 cms Bottom: 2 cms Left: 1.5 cms Right: 1.2 cms.

Change the Page Orientation to Landscape.

Change the Page Size to A4.


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View the document in print preview mode.

Home Exercise


1. A table is made of _______________ and _______________, and their intersection is

called ____________.

2. The text is adjusted amongst the margins of __________________.

3. The header is located at the ________________ margin of the document.

4.

The ___________________ type of page orientation adjusts the page in an upright

position, where the height of a page is greater than its width.

5. The _________________ feature is used to see how pages will appear after it is printed.


1. Tables are commonly used to display information in vertical or horizontal

manner.

2.

The Footer is generally used to insert text and page numbers at the top

margin of the document.

3. The Portrait page orientation adjusts the page side-wise, where the width of

the page is greater than its height.

4. The Margins, Orientation, Paper size, line spacing can be changed by using the

Page Setup option.

5. The Print feature is used to see how pages will appear after they are printed.


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Project Work

In the MS-Word application, write one paragraph on your favourite personality. The

guidelines are as follows:

Title of the page should be the name of the personality about whom you are

writing.

Formatting of the heading should be as follows:

Font: Calibri, Font Size: 18px, Font Style: Bold and Underline

Font Colour: Brown, Text Alignment: Center

Formatting of the paragraph should be as follows:

Font: Calibri, Font Size: 12px, Font Colour: Black, Text Alignment: Left

Header should be the name of the personality.

Footer should have the page number.

Page Margins should be as follows:

Top: 0.75, Bottom: 0.75, Right: 0.6, Left: 0.6

Save the document with the name of the personality.


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Introduction to Multimedia



Learning Objectives


Identify Multimedia and its components

List the uses of Multimedia applications

List different types of Multimedia software

4.a.

Multimedia and its components

Multimedia is a combination of two or more types of media content. The different

types of media content are text, image, animation, audio and video. Multimedia can

be divided broadly into two categories that are linear and non-linear.

Linear content progresses like a movie without any user intervention. The Non-linear

type of content is controlled by the user like a computer games or computer basedtrainings.

A multimedia presentation is a very effective way of presenting data and ideas to the

audience. Various types of media are mentioned here.

Text: It is the most commonly used media content. Text is a written word or

sentence that uses letters of the alphabet, numbers or symbols. It is used to give

detailed information about a particular topic. A text file can be easily shared or

transferred on the Internet.

Image: It is used to make a document more understandable. It also enhances the

view of a document. Images are used to display people, places and things like a

photograph, drawing or painting. They can be created using picture creating

application software or transferred from a digital camera.

Audio: It is a sound that can be heard. Different types of audio are used for

different purposes. It can be a recorded speech, music, song, etc. We can also add

speech to make the multimedia presentation more effective.

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Video: It can be used to provide demonstrations. Difficult concepts can be easily

conveyed through videos. Videos can be made by using movie-making software

or can be directly recorded by a video camera.

Animation: Animation is the fast display of a sequence of images which areplayed in a quick sequence to create an impression of movement.

4.b. Uses of multimedia applications

Multimedia applications can be used in various fields based on the requirement.

Some of the uses are mentioned here.

Creative industries: They use multimedia for a variety of purposes ranging from

fine arts, to entertainment, to commercial art, to journalism, to media andsoftware services provided for various industries.

Commercial: Much of the electronic media utilized by commercial artists is

multimedia. Exciting presentations are used to get the attention in advertising

industries.

Entertainment and Fine Arts: In addition, multimedia is heavily used in the

entertainment industry, especially to develop special effects in movies and

animations. Some video games also use multimedia features. Multimediaapplications that allow users to actively participate instead of just sitting by as

passive recipients of information are called Interactive Multimedia.

Education: Multimedia is used in education to create computer-based courses

which helps students to understand a concept easily.

Engineering: Software engineers may use multimedia in Computer Simulations

for anything from entertainment to training such as military or industrial training.

For e.g. Pilot training.

Industry: In the Industrial sector, multimedia is used as a way to help present

information to shareholders, superiors and co-workers. Multimedia is also helpful

for providing employee training, advertising and selling products.

Mathematical and Scientific Research: In this field, multimedia is mainly used

for modelling structures and simulations.

Medicine: Doctors can get trained by looking at a virtual surgery or they can

simulate how the human body is affected by diseases spread by viruses and

bacteria and then develop techniques to prevent it.


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4.c. Different types of multimedia software

Multimedia software is a computer application that can process information in a

number of media formats such as text, graphics, audio and video. There are various

multimedia software available these days. Commonly used types of multimediasoftware are as follows:

Media Player: These are basic multimedia software. This software let you to play

media such as songs, videos, animations, etc. Sometimes, these applications have

additional functionalities such as increasing or decreasing the speed of media,

enhance the sound, etc. For example, Windows Media Player and VLC Media

Player.

Image Editor: These types of software are used to create or modify images orgraphics. Images with 3D view can also be created using such software. For e.g.

Adobe Photoshop, Adobe Illustrator, etc.

Movie Editor: These types of software are used to create or modify videos,

sounds, animations, etc. You can combine or split different videos, convert images

to video, add more effects to the media, etc. An example of this kind of software

is Windows Movie Maker, Adobe AfterEffects, etc.

Presentation Software: These types of software are used to create slide showsfor presentation. They allow users to add and edit text, images, graphs, charts,

etc. They prove very useful to present your ideas or views to mass audiences in an

effective and interesting way. An example of Presentation Software is Microsoft

Office PowerPoint.


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Revision

Multimedia is a combination of two or more types of

media content. The different types of media content are

text, image, animation, audio and video.

Multimedia applications can be used in various fields based

on the requirements such as Entertainment, Advertising,

Education, etc.

Effective multimedia packages can be developed using

various multimedia applications.

There are various multimedia software available like Media

Players, Image Editing or Movie Editing Software,

Presentation Software.

Home Exercise


1.

_________ is the most popularly used multimedia component.

2. Videos can be used to provide ___________________.

3.

_____________________ allows a user to interact instead of just sitting.

4. _________________ are basic multimedia software.

5. An example of presentation software is ___________________.


1. Multimedia is a combination of two or more types of media content.

2. A multimedia presentation is not an effective way of presenting data and

ideas to the audience.

3. Multimedia divided in Linear and Non-Linear categories.

4. Text, Pictures, Sound, Video and Animation are the Multimedia components.

5. Multimedia software is a computer application that cannot process

information in a media formats.


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Multimedia Authoring Tools



Learning Objectives


List the features and types of Multimedia Authoring

Tools

Create a movie using Windows Movie Maker

Save the movie

5.a.

Features and types of Multimedia Authoring tools

Multimedia Authoring tools are the type of software applications which are used to

create and edit images, animations and videos. The features of such authoring tools

are mentioned here.

Editing: The elements of multimedia – image, animation, text, digital audio and

MIDI music and video clips – can be created, edited and converted to standard

file formats. Some specialized applications provide these functionalities.

Organizing: The organization, design and production process for multimedia

involves storyboarding. Storyboards help to organize a project, because designing

the interactivity and navigation flow of a project requires a great deal of planning

and programming effort.

Interactivity: It empowers the end users of your project by letting them control

the content and flow of information. Authoring tools provide various levels of

interactivity.

Delivery: The final output file of content should be delivered in such a format

which can be played easily. Authoring software provides such functionality to

create output files which can be played without the authoring software, its tools

and editors.

Internet Compatibility: The authoring software provides functionality to convertthe output so that it can be delivered on the Internet.

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Multimedia Authoring Tools are software which allows creating and editing

multimedia content. They provide the interface for organising and editing elements

of multimedia. The types of multimedia authoring tools are as follows:

Card and Page Based Tool: It contains media objects such as buttons, text fieldand graphic objects. It provides the facility of linking multimedia objects to pages

or cards. Templates are provided for designing multimedia package.

Icon Based Event Driven Tool: Multimedia elements are organised in flowcharts

as objects. Flowcharts can be built using tools provided. Content is later on added

to the flowchart to form a multimedia package.

Time Based Tool: They provide tools to create time-based multimedia package

such as a movie or an animation. Some programs allow creating frames and then

playing them to create an animation or a movie.

Web Page Authoring Tool: It allows users to create, edit and publish web pages.

The advance knowledge of programming is not required to build web pages in

such software.

5.b.

Create a movie using Windows Movie Maker

Windows Movie Maker is a video making and editing software developed by the

Microsoft. It contains tools to create, edit and enhance a video.

To open Windows Movie Maker follow these steps:

1. Click the Start button.

2. Go to All Programs.

3.

Click the ‘Windows

Movie Maker option.

The Windows MovieMaker application will

be displayed as shown

here.

Figure 1: Windows Movie Maker Start screen


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To add pictures, sounds and videos to Windows Movie Maker, follow these steps:

1. Click the File menu.

2. Click the Import into Collections option.

Import File dialog box will appear.

3.

Browse to the desired folder where your files are kept.

4. Select the file to import.

You can select more than one file at a time by using the Shift or Ctrl keys.

5. Click the Import button.

If the Create clips for video files option is selected, then video files will be

automatically converted into clips.

Files will be imported in the Movie Maker software as shown here.

Figure 2: Showing Media in Windows Movie Maker

There are two ways to create a movie in Windows Movie Maker as mentioned below.

I.

Automatic Mode

To create a video using Automatic mode, follow these steps:

1. Select all pictures, audio and video files as shown in the figure.


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2. Click the Tools menu.

3. Click the AutoMovie option. Movie Maker will display some editing style

options for the movie shown in the figure.

Figure 3: Select all pictures, audio and Video

Figure 4: Change Editing style


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4.

Select suitable style for movie.

5.

Click the Enter a title for the Movie option and give appropriate name to the

movie.

6.

Click the Select audio or background music option.

7.

Browse to the desired file to add audio or background music.

8. Click the Done link. Movie Maker will automatically create a movie using all

the media in your collection as shown in Figure 5.

II. Manual Mode:

The storyboard is a strip placed at the bottom of Movie Maker. To add background

music and Title Overlay in a movie, switch to the timeline view by click the Show

Timeline button above the storyboard.

Figure 5: Movie created using AutoMovie

Figure 6: Timeline of Movie Maker application

For Video

For Audio/ Music

For Title Overlay


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To create a video using Manual mode, follow these steps:

1. Drag and drop images and videos on the video Timeline. You can choose the

sequence of image and video.

2.

Drag and drop Audio or music file on the audio Timeline. The music files willbe played along with the videos or images.

3. Enter the Title on the title overlay Timeline. You can display text over the

video using this strip. Once you have done editing the movie,

4.

Click the Play Timeline button above the timeline. Your video will be played

in preview section.

5.c.

Save the movie

A movie created using the Windows Movie Maker can be saved for later use. It can

be saved as a project which can be opened and edited later in the same application.

You can also save it as a movie which can be played in any other media player

software. To save as a project, follow these steps:

1. Click the File menu on menu bar.

2.

Click the Save Project option. The Save Project As dialog box will be

displayed.

3.

Browse to the folder where you want to save it.4.

Type a suitable name in File name box.

5. Click the Save button. The project will be saved.

To save as a movie clip, follow these steps:

1. Click the File menu on menu bar.

2. Click the Save Movie File option in

the File menu.

The Save Movie Wizard dialog box

will appear.

3.

Select the location as My Computer.

4. Click the Next button.

5. Type a suitable file name.

Figure 7: The Save Movie Wizard


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6.

Browse to the desired location to save your movie.

7. Click the Next button until Finish button is displayed.

8. Click the option button Play movie when I click Finish as shown in Figure 8.

9. Click the Finish button. The movie will now start playing.

Revision

Multimedia Authoring Tools are software’s which are used

to create and edit images, animations and videos.

Windows Movie Maker contains tools to create your own

video.

A movie created using the Windows Movie Maker can be

saved as a project or movie file.

Classroom Exercise


Create a movie using Windows Movie Maker with a background sound.

Create a movie clip of the movie you have made.

Figure 8: Completing the Save Movie Wizard


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Home Exercise

I. Write the appropriate answer in the blanks.

1.

The ____________________ is a video making and editing software, developed by

Microsoft.

2.

Content is later on added to the flowchart to form a multimedia package in -

______________________ tool.

3. ________________ and ___________________ are the types to create a movie in

Windows Movie Maker.

4.

You have to drag and drop __________ and ___________ on the video Timeline.

5.

To save the project, click the ‘File’ menu and click on __________________.


1. You can add pictures, sounds and videos in Windows Movie Maker.

2. There are three ways to create a movie in Windows Movie Maker.

3.

You can display a text on Title Overlay Timeline.

4.

The music files will be played after the videos or images.

5.

You can make a movie clip in the Movie Maker software.


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Introduction to Pivot Stickfigure Animator


Introduction to Pivot

Stickfigure Animator

Learning Objectives


Identify the Pivot Stickfigure Animator application

Identify sections of Pivot Stickfigure window

Create and save a Pivot animation

6.a. The Pivot Stickfigure Animator application

We learnt that pictures, videos and animations help to understand a topic in a better

way. The Pivot Stickfigure Animator is application software that provides facility to

create animations by using stick-figures. Stick-figures are the shapes or characters

provided in the application. Animations created by using Stickfigure can be saved asGIF image file.

To create stick-figure animations, the Pivot application needs to be opened first. To

do so, follow these steps.


2.

Click All Programs and then the Pivot Stickfigure Animator option.

The Pivot window is displayed as shown here.

6

Figure 1: The Pivot Stickfigure Window


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6.b. Sections of Pivot Stickfigure window

The Pivot Stickfigure application window has various sections which are mentioned

here.

Title Bar: It displays the name of the application software. It also contains

minimise, restore and close buttons at the right-side.

Menu Bar: This contains various menus of File, Options and Help. These menus

have various options that help to work with animations like new, open or save

animations.

Frame Holder: This area displays the frames created for an animation. When a

new frame is created, it gets added to the Frame Holder. It also has a Repeat

option which can be used to repeat a selected frame to a given number of times.

Workspace: This is the area where an animation is created using stick-figures.

Dashboard: It contains following buttons and options to create and edit an

animation.

o First section: It has buttons to Play and Stop an animation, Repeat option to

play animation continuously and the Speed Slider to increase or decrease the

speed of an animation.

o White back option: This drop menu stores the list of images which were set

as a background for animation. Normally, it has white background option.

Figure 2: Sections of Pivot Stickfigure Window

Title BarMenu Bar

Frame Holder

Dashboard

Workspace


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o Stickman option: This drop menu adds a new stick-figure on to the

Workspace. It also stores the different stick-figures used in an animation.

o Current Figure section: It has the following buttons.

a) Delete: It removes the selected stick figure from the Workspace.

b) Edit: When clicked, it opens a new window which is used to edit the

selected figure. You may add or remove parts of a stick figure.

c) Center: This button moves the selected figure to the centre of the

Workspace.

d) Flip: It flips the selected figure horizontally.

e) Color: It provides a colour grid using which the colour of a figure can be

changed.

f)

Scale option: It helps increase or decrease the size of a figure. Normally,

a figure has size 100.

g) Front: This button brings the selected figure to the front.

h) Back: It sends the selected figure behind all the other figures on the

Workspace.

o Next Frame button: This is used to save the current figure as a frame and

create a new frame. It also copies the figure and its position of current frame

on the new frame.

6.c.

Create and save a Pivot animation

In the Pivot application, a stick-figure is made of various line segments or circles

which are joined with each other. The joints are displayed as coloured points on the

Stick-figure. These joints are used to move the parts of a stick-figure to create an

animation.

Figure 3: A Stick-figure

Joints

Line segment


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Figure 4: Creating frames for animation

To create a Pivot animation, follow these steps.

1. Open the Pivot Stickfigure application.

The application window with a stick-figure will be displayed.

2.

Click the Next Frame button.

A new frame will be added in the

Frame Holder.

3. Change the direction of parts of the

stick-figure using joints.

A gray shadow of previous position

of stick-figure is shown in the

Workspace. It helps to make precise

movements.

4.

Again, click the Next Frame button.

5. Now, click the Play button to view the animation.

The animation will start playing in a repeated manner, if Repeat option is

selected. To stop the animation, click the Stop button.

In a similar way, you can add more frames and movements to the animation. Todelete a frame, right-click on it and then select the Delete option.

After the animation is created, it needs to be saved to use it later. A Pivot animation

can be saved as Pivot file or GIF (Graphics Interchange Format) image.

To save the animation, follow these steps.

1. In the File menu, click the Save Animation option.

The Save As dialog box will be displayed as displayed here.

Figure 5: The Save As dialog box


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2.

Browse to the folder where you want to save the animation.

3. Type an appropriate name in File name box for your animation.

4. Select the Save as type to Pivot File or GIF.

5.

Click the Save button.If you have selected the GIF file type, a GIF Options dialog box will be

displayed. Click the Ok button.

An animation saved as a Pivot file can be opened and edited in the Pivot application

later. The animation saved as a GIF file can be viewed in a picture viewer application.

It can also be used on web pages.

Revision

The Pivot Stickfigure Animator is an application software

that provides a facility to create animations by using stick-

figures.

The Pivot window has various sections like Title bar, Menu

bar, Frame Holder, etc.

Using the Pivot application stick-figure animations can be

created and saved as Pivot file and GIF image file.

Classroom Exercise


1.

Create a stick-figure animation that has at least 5 frames.

2.

Give appropriate movements to the stick-figure.

3.

Save the animation as a Pivot File and GIF file with the name Stick Man.

Home Exercise


1.

The animation frames are arranged in the _______________________.

2. The ________________ button is used to start the animation.


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3.

The _______________ option is used to play an animation repeatedly.

4. The _______________ contains various buttons to play, add and edit an

animation.

5.

In Pivot application, an animation can be saved as a __________________ or

_______________ file.


1. The Pivot Stickfigure application provides facility to create animations by

using pictures and videos.

2.

The Title bar displays the name of application software.

3.

The Next Frame button used to save the current figure and create a new

frame.

4. The Pivot application allows adding multiple stick-figures on the Workspace.

5. The animations created by using Pivot application cannot be saved as GIF

image file.


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Edit a Pivot Animation



Learning Objectives


Open and edit an existing Pivot animation

Apply a background to an animation

Create a new stick-figure

7.a.

Open and edit an existing Pivot animation

We have learned to create and save a pivot animation. Now, we will learn to open

and edit a saved pivot animation. The animations which are saved as Pivot file can be

opened and edited again in the Pivot application. To open a pivot animation, follow

these steps.

1.

Click the File menu.

2. From the drop menu, click Open Animation option.


3.

Browse to the folder and select the file.

4.

Click the Open button.

The animation will be opened in Pivot application.

An animation can be edited by adding or deleting frames, changing the positions

and parts of the stick-figures, increasing or decreasing the speed of animation, etc.

To change the position of a stick-figure, click the orange coloured joint at the center

of the stick-figure and then move it.

7

Figure 1: Changed position of a stick-figure

Orange coloured

joint


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After the position of stick-figure is changed, a gray coloured shadow is displayed on

the Workspace. This shadow shows the previous position of the stick-figure.

The speed of an animation can be changed by moving the speed slider. To increase

or decrease the speed, move the speed button up or down.

You can also change the speed of animation while playing it. Default speed of

animation is 12 fps. The speed of animation is measured in FPS which stands for

frames per second. The lowest speed of the animation is 7 fps and highest is 33 fps.

7.b.

Apply a background to an animation

To enhance the appearance of an animation, you can change the background of the

animation. A JPEG, Bitmap or GIF type of image can be used as a background. You

may apply different background for every frame in the pivot animation.

To apply a background, follow the given steps.

1.


2. Click the Load Background option.


3. Browse to the folder and select an image.

4. Click the Open button.

A warning message will be displayed as shown here.

5.

Click Yes button to change the size of Workspace to fit-in the image.

If you do not want to change the size of Workspace, click No button.

Figure 3: Warning message

Figure 2: Speed Slider and button

Speed Slider

Speed button


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The selected image will be displayed as a background of the animation.

Figure 4: Applying background in pivot

The background image which you have added will be displayed in the Backgrounddrop box. It can be applied to the other frames of the same animation. Every frame in

an animation can have a different background. You can use different background

images to show different scenarios.

7.c.

Create a new stick-figure

There are various types of stick-figures provided by the Pivot application. It also

provides a facility to create a new stick-figure. To create a new stick-figure, follow

these steps.


2.

Click the Create Figure Type option.

The Stick Figure Builder window will be displayed. It has various options to

create a new stick-figure as mentioned here.

Figure 5: Stick Figure Builder Window

Workspace

Add LineAdd Circle

Toggle Segment Type

Change Segment Thickness

Duplicate Segment

Make Segment Static/Dynamic

Delete Segment

Menu bar


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Menu bar: It contains all the important options to create open and save

a stick-figure.

Add Line: This button is used to add a new line segment to the existing

shape. To start drawing the line segment, click on a coloured point of theobject and drag the mouse pointer.

Add Circle: It is used to add a circle to the object.

Workspace: This is where a new stick-figure is created.

Toggle Segment Kind: This is used to convert a line segment to a circle

and vice versa.

Change Segment Thickness: These buttons are used to increase or

decrease the selected line or circle. The upper button increases and the

lower button decrease the width of a segment.

Duplicate Segment: It is used to create an exact copy of the selected

segment.

Static/Dynamic Segment: It is used to change the segment from static

to dynamic and vice versa. A dynamic segment can be rotated and

moved in the animation window while a static object cannot be edited

later.

Delete Segment: This button is used to delete a selected segment.

After the object is created, you can add it to the animation.

3. Click the File menu and then Add to Animation.

The Figure name dialog box will be displayed as shown here.

4.

Give an appropriate name to the

object.

5.

Click the Ok button.

The object gets added to the

animation.

Figure 6: Adding Object to Animation


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Revision

An animation can be edited by adding or deleting frames,

changing the positions and parts of the stick-figures and

increasing or decreasing the speed of animation.

Appearance of an animation can be enhanced by applying

a background image to it.

A new stick-figure can be created using the Pivot

application.

Home Exercise


1.

The default speed of an animation is ___________ FPS.

2. FPS stands for _______________________.

3. The _________________ button converts a line segment to a circle and vice versa.

4.

A _____________________ button deletes the selected segment.

5. A _____________, Bitmap or ________________type of image can be used as a

background for animation.

II. Mention ‘True’ for correct and ‘false’ for incorrect statements.

1. The speed of a pivot animation cannot be changed.

2.

Appearance of an animation can be enhanced by applying a backgroundimage to it.

3.

In Pivot application, you cannot create a new stick-figure.

4.

A dynamic segment can be rotated and moved in the animation window.

5. The Duplicate Segment button is used to move the selected segment.


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Project Work

Guidelines to create the project work are mentioned here.

Create an animation of a walking stick-figure.

Save the animation as a Pivot file with the name Walking Man.

Close the Pivot application window.

Open the Walking Man pivot animation file and change the speed of

animation.

Apply a background image to all the frames of the animation.

Save the animation as a GIF file.


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Introduction to Microsoft Office Publisher


Introduction to Microsoft

Office Publisher

Learning Objectives


Identify the Microsoft Office Publisher application and

its uses

Identify different sections of MS-Publisher window

Create and save a publication using MS-Publisher

8.a. The MS-Publisher application and its uses

Microsoft Office Publisher (MS-Publisher) is desktop publishing (DTP) software which

is a part of Microsoft Office Suite. DTP is organising text and graphics to create a

publication. It is a DTP application that allows you to create documents such as

brochures, newsletters, flyers, etc.

The MS-Word application emphasises on text composition and document proofing

whereas MS-Publisher emphasises on page layout and design. The images used in a

MS-Publisher document are vector based as they are highly scalable and perfect for

printing. Vector image is a type of graphic file that retains a high quality at any size.

There are many Desktop Publishing software available in the market. Some of the

examples include CorelDraw, Adobe InDesign, Adobe Illustrator, Apple Pages, etc.

The MS-Publisher application is used to create following types of publications.

Flyers

Newsletters

Brochures

Websites

Books and Envelopes

Greeting Cards

BannersCertificates

8


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8.b. Sections of MS-Publisher window

To start MS-Publisher application, follow these steps.


2. Go to All Programs and click the Microsoft Office Publisher 2007 option.

The MS Publisher window is displayed as shown here.

3. Click the Blank Page Sizes option to create a blank page publication.

4.

On the next screen, select the required page size.

5.

Click the Create button.

The blank publication will be displayed. It has various sections which are

mentioned here.

B

A

D

C

E

Figure 1: The MS-Publisher application window

Figure 2: Microsoft Office Publisher 2007 Window


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1. Section A - Title Bar: This resides at the top of the MS-Publisher window. It

displays the name of the document and its type. It also displays the Minimise,

Maximise / Restore and Close buttons.

2.

Section B - Menu Bar: It is located just below the Title bar. The menu barcontains various menus such as File, Edit, View, Insert, Format, etc. which gives

access to various features and functions of MS-Publisher.

3. Section C - Standard Toolbar: This toolbar is located just below the Menu bar. It

gives you access to various frequently used Menu bar functions in the form of

buttons.

4. Section D - Object Toolbar: It is located on the left side of the MS-Publisher

window. It lets you create Textbox, Table, insert WordArt, Picture, line, oval,Arrows, etc.

5. Section E - Publication Workspace: The white space that you see in the middle

of the MS-Publisher window is the publication workspace. The size of the

workspace changes according to the size of the publication you have selected.

The page selection bar is located at the bottom of the publication workspace. When

a publication is created only one page exists. As and when new pages are created in

the publication they will be displayed on this bar.

8.c. Create and save a publication using MS-Publisher

To create a new publication using MS-Publisher, follow these steps:

1. Start the MS-Publisher application.

2. From the New document window, click the Blank Page Sizes.

A list of available sizes will be displayed. You may select the required page size

on this screen.3. Select the page size and click the Create button.

The publication document will be displayed.

To add text to a new publication, we have to create the textbox on the page. To do

so, follow these steps:

1. Click the (Text box) icon on the Object Toolbar.

2.

Click on the page and drag the mouse pointer to create a rectangle. A blinking

cursor will appear in the text box.


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3.

Type-in the text ‘This is my first publication in the MS-Publisher.’ in the textbox.

There are many options to insert an image in the publications. You can insert a

picture in a publication from a file or from the Clip Art gallery. As we can insert

pictures in a MS-Word document, in a similar pictures can be inserted in the MS-Publisher publications. To do so, use the From File or Clip Art option in the Picture

option of the Insert menu.

Alternatively, you can click the (image) icon from the Object Toolbar to get

the From File and Clip Art options.

A publication needs to be saved to be able to use it later. To do so, follow these

steps:

1.


2. From the drop down menu, click the Save option.

Alternatively, you can use the shortcut key Ctrl + S.

The Save As dialog box will appear.

3. Browse to the desired folder location.

4.

Type-in a file name in File name textbox.

5.

Click the Save button.The file will be saved with the .pub file extension.

Revision

Microsoft Office Publisher (MS-Publisher) is desktop

publishing (DTP) software which is a part of Microsoft

Office Suite. Various components of the MS-Publisher window are Title

bar, Menu bar, object toolbar, publication workspace, etc.

Various types of publications can be created and saved

using the MS-Publisher.


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Classroom Exercise


1.

Create a blank publication using MS-Publisher.

2. Create a textbox and type-in the following sentence.

The Eiffel tower is located in Paris.

3. Insert a picture of Eiffel tower from the Clip Art gallery.

Home Exercise


1.

The __________________ is organising text and graphics to create a publication.

2.

The ______________ resides at the top of the MS-Publisher window.

3.

The ________________________ gives you access to various frequently used Menu

bar functions in the form of buttons.

4. The shortcut key to save a publication is ________________.

5. A newly created publication contains only _______________ page.


1.

The white space that you see in the middle of the MS-Publisher window is the

Object toolbar.

2.

The page selection bar is located on the above and to the left of the

publication workspace.3.

The publication created using the MS-Publisher is saved in the .pab format.

4. The images used in a MS-Publisher document are vector based as they are

highly scalable and perfect for printing.

5. In MS-Publisher, pictures cannot be inserted from a Clip Art.


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Edit the Publication



Learning Objectives


Open an existing publication

Format text and textboxes

Change the background of the publication

9.a.

Open an existing publication

In the previous chapter, you have already learnt how to create and save a new

document or a publication. Let us now learn how to open an existing document in

MS-Publisher.

To open an existing document, follow these steps:

1.

Open the MS-Publisher application.


3. From the drop down menu, select the Open option.

The Open Publication dialog box will appear.

Alternatively, you can also use the shortcut key Ctrl + O.

4.

Browse to the location where the publication file is located.

5.

Select the file.

6.

Click the Open option. The file will be opened and the content will be

displayed in the publication workspace.

A publication can also be opened by using the Ctrl + O key combination after the

application is started.

Yet another way to open a presentation is by double-clicking on the publication file

icon.

9


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9.b. Format text and textboxes

You have already learnt how to add a textbox in the Publication. You have also learnt

to add text in it. Now let us learn to format the text and the textbox. To do so, follow

these steps.

1.

Click the textbox.

2.

To select the text, click at the start of the sentence, press the left mouse

button and drag the mouse pointer to the end of the sentence.

3. Click the Format menu.

4. From the drop down list, click the Font option.

The Font dialog box will be displayed as shown here.

Various text-formatting options

such as font, font size, font style,

font colour, etc. are displayed.

5. Choose the font Calibri.

6. Choose font style Bold.

7.

Choose font size 20.

8.

Select colour Accent1 (Blue).

9.

Click the Ok option.

The text will be changed as per the selected settings.

You have formatted the text. But the text has overflowed out of the text box. The

letter ‘A in a rectangular box’ denotes the text overflow. To fix this, place the mouse

pointer on one of the resize handle. When the mouse pointer turns into a double-

headed resize arrow, click and drag it to enlarge the text box. This technique can be

used to resize any object in MS-Publisher.

To reposition or move an object, point the mouse pointer to the edges of the object

border. The mouse pointer turns into a four-headed arrow. Hold the left mouse

button and drag the mouse pointer to the desired area.

Let us now change the background of the text box. To do so follow these steps:

1.

Point the mouse pointer to the edges of the text box.

Figure 1: Font dialog box


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2.

When the mouse pointer will turn into four-headed arrow, double-click. This

causes the Format Text Box dialog box to appear.

3.

In the Fill group click the Color drop-down box.

4.

Select the colour of your choice. For now, select Accent 3 (Orange).

To view more colours, click the More Colours… option. You can also change the

transparency of the colour.

5. To apply a border to the text box, customize from the options in the Line

group.

6.

Click Ok when done. The selected attributes will be applied to the text box.

9.c.

Change the background of the publication

The background of the publication plays an important role in improving thereadability of the content. It also helps to enhance the layout of the content. Hence,

selecting a proper background for the publication is very important.

To change the background of the publication,