ENGAGING PATIENTS IN PATIENT SAFETY

Patient Engagement Action Team – February 2018

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The Engaging Patients in Patient Safety – a Canadian Guide (Guide) was developed by the Canadian

Patient Safety Institute, the Atlantic Health Quality and Patient Safety Collaborative, Health Quality

Ontario and Patients for Patient Safety Canada in collaboration with an expert Action Team representing

16 organizations who are recognized leaders in patient engagement and patient safety. Click here to read

more.

The Guide together with the complementary resources available at

www.patientsafetyinstitute.ca/engagingpatients will be regularly updated and refined as new evidence

emerges and new content is developed. Visit and bookmark the page above to ensure you are accessing

the most up-to-date version.

1400, 10025 102A Ave

Edmonton, AB T5J 2Z2

© 2017 Canadian Patient Safety Institute

All rights reserved. Permission is hereby granted to redistribute this document, in whole or part, for

educational, non-commercial purposes providing that the content is not altered and that the Canadian

Patient Safety Institute is appropriately credited for the work, and that it be made clear that the Canadian

Patient Safety Institute does not endorse the redistribution. Written permission from the Canadian Patient

Safety Institute is required for all other uses, including commercial use of illustrations.

Citation:

Patient Engagement Action Team. 2017. Engaging Patients in Patient Safety – a Canadian Guide.

Canadian Patient Safety Institute. Last modified February 2018. Available at:

www.patientsafetyinstitute.ca/engagingpatients

For additional information, to contribute, or to provide feedback please contact: patients@cpsi-icsp.ca

The Canadian Patient Safety Institute would like to acknowledge funding support from Health Canada.

The views expressed here do not necessarily represent the views of Health Canada.

ISBN 978-1-926541-81-5 Print ISBN 978-1-926541-80-8 Online

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Introduction: Partnering for safer healthcare .......................................................................................... 4

What is included in the guide? .................................................................................................................. 5

1. Engaging patients as partners .......................................................................................................... 7

1.1 Why partner on patient safety and quality? ................................................................................... 7 1.2 Current state of patient engagement across Canada ................................................................... 9 1.3 Evidence of patient engagement benefits and impact ................................................................ 12 1.4 Challenges and enablers to patient engagement ....................................................................... 14 1.5 Embedding and sustaining patient engagement ......................................................................... 19 1.6 Summary – What you can do ...................................................................................................... 22 1.7 Practice example ......................................................................................................................... 23

2. Partners at the point of care ............................................................................................................ 24

2.1. Partnering in patient safety ......................................................................................................... 24 2.2. Partnering in incident management ............................................................................................ 26 2.3. Summary – What you can do ...................................................................................................... 30 2.4. Practice examples ....................................................................................................................... 31

3. Partners at organizational and system levels ............................................................................... 32

3.1 Preparing for patient engagement .............................................................................................. 32 3.2 Partnering in patient safety ......................................................................................................... 42 3.3 Partnering in incident management ............................................................................................ 47 3.4 Summary – what you can do ....................................................................................................... 52 3.5 Practice examples ....................................................................................................................... 54

4. Evaluating patient engagement ...................................................................................................... 55

4.1 Introduction to evaluation ............................................................................................................ 55 4.2 Evaluating patient engagement at the point of care ................................................................... 58 4.3 Evaluating patient engagement at the organizational level ........................................................ 61 4.4 Evaluating patient engagement integration into an organization ................................................ 64 4.5 Summary – what you can do ....................................................................................................... 66 4.6 Practice examples ....................................................................................................................... 67

Supporting References ............................................................................................................................. 69

ABLE CONTENTS

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Introduction: Partnering for safer healthcare

Message from the authors During the past decade, we have seen evidence that when healthcare providers work closely with

patients and their families, we can achieve great things. The healthcare system will be safer, and patients

will have better experiences and health outcomes when patients, families, and the public are fully

engaged in program and service design and delivery. Patient involvement is also important in monitoring,

evaluating, setting policy and priorities, and governance.

This work is not easy and may even be uncomfortable at first. Providers may need to let go of control,

change behaviours to listen and understand patients more effectively, brainstorm ideas together, build

trust, and incorporate many different perspectives. Patients may need to participate more actively in

decisions about their care. Leaders must support all this work by revising practices to embed patient

engagement in their procedures, policies, and structures. But finding different and innovative ways to

work together, even when it’s challenging, benefits everyone.

When patients and healthcare providers partner effectively, the results are powerful. We invite you to join

us in advancing this work. We welcome diverse perspectives and beliefs to challenge the status quo.

Let’s explore ways to shape new behaviours, using everyone’s unique perspectives and courage to make

healthcare a safe and positive experience.

A deep belief in the power of partnership inspired the Engaging Patients in Patient Safety – a Canadian

Guide. Written by patients and providers for patients and providers, the information demonstrates our joint

commitment to achieving safe and quality healthcare in Canada.

Who is this guide for? The guide is for anyone involved with patient engagement, including:

• Patients and families interested in how to partner in their own care to ensure safety

• Patient partners interested in how to help improve patient safety

• Providers interested in creating collaborative care relationships with patients and families

• Managers and leaders responsible for patient engagement, patient safety, and/or quality

improvement

• Anyone else interested in partnering with patients to develop care programs and systems

While the guide focuses primarily on patient safety, many engagement practices apply to other areas,

including quality, research, and education. The guide is designed to support patient engagement in any

healthcare sector.

What is the purpose of the guide? This extensive resource, based on evidence and leading practices, helps patients and families, patient

partners, providers, and leaders work together more effectively to improve patient safety. Working

collaboratively, we can more proactively identify risks, better support those involved in an incident, and

help prevent similar incidents from occurring in the future. Together we can shape safe, high-quality care

delivery, co-design safer care systems, and continuously improve to keep patients safe.

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What is included in the guide?

Evidence-based guidance

• Practical patient engagement practices

• Consolidated information, resources, and tools

• Supporting evidence and examples from across Canada

• Experiences from patients and families, providers, and leaders

• Outstanding questions about how to strengthen current approaches

• Strategies and policies to meet standards and organizational practice requirements

Chapter summaries

Chapter 1 – Engaging patients as partners

• Why partner on patient safety and quality

• Current state of patient engagement across Canada

• Evidence of patient engagement benefits and impact

• Challenges and enablers to patient engagement

• Embedding and sustaining patient engagement

Chapter 2 – Partners at the point of care

• Partnering in patient safety

• Partnering in incident management

Chapter 3 – Partners at organizational and system levels

• Preparing to partner

• Partnering in patient safety

• Partnering in incident management

Chapter 4 – Evaluating patient engagement

• Introduction to evaluating patient engagement

• Evaluating patient engagement at the point of care

• Evaluating patient engagement at the organizational level

• Evaluating patient engagement integration

How and why was the guide developed?

The National Patient Safety Consortium, a group of more than 50 organizations, established the

Integrated Patient Safety Action Plan, a shared action plan for safer healthcare. One of the plan’s guiding

principles is patient engagement, and one of the shared actions is a comprehensive guide for patient

engagement based on evidence and best practices.

The Canadian Patient Safety Institute (CPSI), a national organization established by Health Canada to

improve patient safety and quality in the Canadian healthcare system, led this work. The Canadian

Patient Safety Institute, along with the Atlantic Health Quality and Patient Safety Collaborative, and

Health Quality Ontario provided leadership and funding to develop the guide. Beginning in 2016, the

Canadian Patient Safety Institute brought together patients, government, and organizations responsible

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for improving patient safety and quality at the national or provincial level on an Action Team to help

develop the guide.

The Action Team included:

• Accreditation Canada – Health Standards Organization

• Alberta Health Services

• Atlantic Health Quality and Patient Safety Collaborative

• B.C. Patient Safety and Quality Council

• Canadian Foundation for Healthcare Improvement

• Canadian Patient Safety Institute

• Centre of Excellence on Partnership with Patients and the Public

• HealthCareCAN

• Health Quality Council of Alberta

• Health Quality Ontario

• IMAGINE Citizens Collaborating for Health

• Manitoba Institute for Patient Safety

• Manitoba Health, Seniors and Active Living

• Ontario Ministry of Health and Long-Term Care

• Ontario Hospital Association

• Patients for Patient Safety Canada

• Saskatchewan Health Quality Council

• University Health Network

• University of Montreal

A consultant team (One World Inc.) supported the Action Team’s work by conducting an environmental

scan to identify current evidence, leading, and emerging practices, and by drafting the content of the

guide. The environmental scan offered examples of patient engagement in patient safety and quality, a

targeted review of academic literature, a web scan, and interviews with key informants in the field.

Fourty patients and providers from across the country participated in focus groups to help develop the

guide’s scope and content, including feedback on drafts. Ten patients and providers also participated in a

usability pilot to validate the format and provide ideas on how to make the guide easier to use.

The guide will be regularly updated and refined as new evidence emerges and new content is developed.

To contribute to the guide (e.g., with resources, leading practices, potential topics), or to be the first to

know about updates, email: patients@cpsi-icsp.ca.

Complementary resources, including the Canadian Patient Engagement Network and the Canadian

Foundation for Healthcare Improvement Patient Engagement Hub, are available here.

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1. Engaging patients as partners The vision is “not of staff striving to engage patients in ever more meaningful ways, but of patients and

staff having collective ownership of efforts to improve their shared healthcare services; power residing not

in any stakeholder group, but within the process of co-production/co-design.”1

Patients, providers, leaders, researchers, and policy makers now agree that engaging patients and

families is essential to safe care. Partnering with patients shows respect, values their insights and

experience, and empowers them to take an active role in their care. Many organizations, including

hospitals, home and community care, long-term care, and primary care facilities are making great strides

towards patient engagement, but they are still learning how to do this work collaboratively. This chapter

summarizes the benefits and impact, current state, challenges, and enablers to setting up and embedding

patient engagement in an organization.

1.1 Why partner on patient safety and quality? Canada’s healthcare system is faced with growing healthcare costs, increasing rates of chronic disease,

and an aging population. While it performs well on some measures, it ranks behind other Western

countries on providing patient-centred care (eighth out of 11 countries), timeliness of care (11th out of 11),

coordinated care (eighth out of 11), and safe care (10th out of 11). In 2014–2015, there was at least one

harmful incident for every 18 Canadian hospital stays (138,000 out of 2.5 million hospital stays).2,3

Patients, providers, leaders, researchers, and policy makers now

agree that patients and families are essential to ensuring safe and

quality care. They are creating new knowledge and tools to

accelerate patient engagement.7,8,9,10,11,12,13,14

Fundamentally, patients expect to be safe while receiving care.

Evidence and practice increasingly show that patient engagement is

important to prevent patient safety incidents from occurring, respond

to incidents, learn from and improve care safety. Because patient

safety is an element of quality of care, engaging patients in patient

safety is linked to other quality dimensions (e.g., accessible,

appropriate, effective, efficient, equitable).

Here are a few reasons to engage patients and families:

It’s the right thing to do Partnering with patients and families shows respect, values their

insights and experience, and empowers them to take an active role in

their care. Those working in the healthcare system are morally

obligated to engage patients, whether as members of their care team and/or as partners in improving

healthcare safety and quality within the healthcare organization or the whole system. “Nothing about me

without me,” expresses this value.

Patient: includes client, resident, person,

individual, etc. and refers to those most

impacted. See Glossary.

Patient engagement: an approach to

involve patients, families and/or patient

partners in:4

• Their own healthcare

• The design, delivery, evaluation of

health services

• A way that fits their circumstances

Patients’ experiential knowledge is

recognized; and power is shared5 in

ongoing, meaningful, constructive

relationships at all system levels:

• Direct care

• Healthcare organization (service

design, governance)

• Health system (setting priorities and

policies)6

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It’s the safe thing to do As respected partners, patients and families can improve their own care quality and safety. The 2014

Report of the Roundtable on Consumer Engagement in Patient Safety15 described patients as being the

extra sets of eyes and ears that should be integrated into the safety processes of all healthcare

organizations because:

• They know their symptoms and their responses to treatments better than anyone else.

• They are highly invested in their own well-being and outcomes.

• They are always present in their own care, unless impaired by factors beyond their control. They

are the first to know or feel when a symptom changes or they experience treatment impacts, and

they can communicate these to their care team.

• Their courage and resilience can inspire and energize their care team.

• They often have insights into the processes of care that providers lack because the providers are

focusing on getting the job done.

It enables innovative solutions Patient engagement has been called the “blockbuster drug of the century.”16 Patients bring new,

innovative approaches:17

• Patients offer a unique perspective to decisions about their own health and treatment, to care-

design processes in their local health organization, or to the bigger policy decisions that shape

the healthcare system. They are experts in their own care and are experienced health system

users.18

• Engaged patients better understand and know more about their care, leading to better health

service and resource use.19

• Partnering with patients in planning and designing healthcare services is an important way to

improve care quality and accountability in the system.20 Patient partners on incident review teams

or committees:

o Offer a unique perspective:

▪ Another “discipline” around the table – specialized in the patient experience

▪ An integrated view of systems, where providers only know about their own part of

the care journey

▪ New insights into incident analysis

o Involve those who are most impacted by decisions.

o Allow providers to speak exclusively to their own role rather than trying to imagine the

patient and family perspective.

o Diversify team problem-solving and identification of solutions.

It’s an expectation and a standard Across Canada, governments and healthcare organizations are

advancing patient and family-centred care, with patients and families

taking on more active, informed, and influential roles.21,22

Healthcare organizations work with recognized accreditation bodies to

review and strengthen their delivery of safe, high-quality care. New

Accreditation Canada standards require patient engagement in

governance, leadership, and service delivery. Evidence-based

accreditation standards are evolving to require that organizations implement policies and practices to

Find examples of

Accreditation Canada’s

requirements for patient

engagement throughout the

guide (identified with the

Accreditation Canada logo).

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support patient engagement and shift to more patient-centred care.23 Since 2016, healthcare and social

services organizations participating in Accreditation Canada’s Qmentum program are evaluated against

new client and family-centred care requirements to:

• Partner with patients and families in planning, assessing, and delivering their care

• Include patient partners on advisory boards and planning groups

• Monitor and evaluate services and quality with input from patients and families

Moreover, the Health Standards Organization is now purposefully engaging patients, families, health

service providers, clinicians and policy makers in the co-design and revision of health standards, ensuring

that all points of view relating to a new standard or a proposed standard revision are represented.24

Some provinces have introduced legislation that requires organizations to engage patients in health

system planning. For example, Ontario’s Patients First Act requires that patient and family advisory

councils be put in place for every local health integration network.

1.2 Current state of patient engagement across Canada In Canada, patient engagement examples reveal courage, collaboration, innovation, and momentum for

change in the face of significant obstacles. There is still a long journey ahead until patient engagement is

standard practice in every interaction, every setting, and every sector. Since some of the major initiatives

in Canada began around 2004, more evidence and changes that result in safer care at all system levels

have been published.25

Patients and patient groups become trusted partners For many years, patient groups, often organized around a common disease or health condition, have

actively advocated to partner in their own care, in decisions about setting health service and research

priorities, and in care-design and delivery.26 Since 2004, formal and informal patient groups have

emerged and continue to emerge across Canada, indicating a strong desire to contribute to safe and

quality care.

For more than a decade at the national level, patient groups like Patients for Patient Safety Canada and

Canadian Family Advisor Network have worked collaboratively with many leaders, providers, and policy

makers to include the patient’s perspective in service design and policy making. Their intent is to build a

safer, more sustainable healthcare system that is responsive to patient needs. Patients shape tools,

resources, guidelines, standards, and learning programs to help other patients, patient partners,

providers, and leaders.

At provincial and local levels, patient groups like Patient Voices Network in B.C., and Health Quality

Ontario Patient, Family and Public Advisors Council shape provincial and local policies, frameworks,

performance measures, and point-of-care interactions.

Informal patient groups and networks are also increasing in number. Patients are connecting, supporting

each other, advocating for change, and collaborating with providers, administrators, and policymakers to

make positive changes in the healthcare system.

Emerging efforts focus on building connections among different patient groups in a “network of networks,”

primarily by the Canadian Patient Safety Institute. Through meetings and building relationships, the

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Canadian Patient Safety Institute helps reduce duplication, transfer knowledge, and align efforts to

achieve a common goal: safer care through patient engagement.

Grassroots efforts became embedded at all system levels Early efforts in patient engagement for patient safety and quality grew out of the grassroots work of

patients, clinicians, and leading healthcare organizations in patient and family-centred care.27,28,29,30,31

• The Canadian Foundation for Healthcare Improvement (CFHI) supports organizations to pilot and

test projects related to patient engagement. This helped seed a nationwide patient and provider

learning community to build evidence for the positive impact of engaging patients.32

• The Canadian Patient Safety Institute’s National Patient Safety Consortium identified patient

engagement as a key focus area in the collective effort of key patient safety and quality

organizations. The Canadian Patient Safety Institute has been modelling patient engagement in

patient safety for more than a decade by ensuring that 100 per cent of programs are developed

and delivered in partnership with patients. The Canadian Patient Safety Institute also develops

specific resources for patients and the public, and supports Patients for Patient Safety Canada.

• HealthCareCAN helps train healthcare professionals and organizations through a comprehensive

and practical online learning program focused on patient-centred experience and design.

• Accreditation Canada introduced client and family-centred care standards to support

organizations increase patient engagement and to advance quality and safety in healthcare

organizations across the country.

• The Canadian Institute of Health Research is advancing its own organizational strategy for citizen

engagement. Patient engagement is a pillar of its Strategy for Patient-Oriented Research, with

provincial and national capacity-building initiatives underway.

At the provincial and territorial levels, jurisdictions have launched structures and strategies to progress

safe and quality care through patient engagement and patient and family-centred care:

• Saskatchewan’s 2009 Patient First review included patient and caregiver opinions in setting

priorities for provincial health system reform.33 These priorities continue to shape progressive

change that embeds “Patient First” as a core value and focuses on improving the patient

experience. The Saskatchewan Health Quality Council’s number one priority is to integrate

patients and families as partners in all aspects of healthcare.34

• British Columbia’s Patient Voices Network recruits, trains, and supports patients to partner in

change processes that improve care and service design. Health authorities and other

stakeholders collaborate to identify opportunities for engagement.

• Health Quality Ontario’s Patient Engagement Framework guides a provincial strategy to build

capacity for patient engagement across the provincial health system and in its own organization.

Many more health authorities and healthcare organizations are taking steps to integrate patient engagement into their work:

• Kingston General Hospital in Ontario introduced the first organization-wide patient engagement

policy. Patient partners are now on all major committees and are involved with hiring decisions,

staff orientation, and healthcare provider education.35

• Capital Health Authority in Nova Scotia (now the Nova Scotia Health Authority) introduced a

policy36 that embraces patient and citizen engagement as a core value and business process,

offering tools and consultation support to build engagement capacity.

• The Centre intégré universitaire de santé et de services sociaux de la Mauricie-et-du-Centre-du-

Québec, has developed an integrated strategy based on three principles: (1) shared leadership

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between a patient and a manager to build the strategy; (2) a clear process for recruiting, training,

and coaching patient advisors (PA) so that they can participate in decision-making at the various

levels of governance of the establishment; and (3) a feedback process for improving the strategy

over time.37

Gaps in current practice Despite progress, a national consultation in 2015 found that more needs to be done to increase patient

engagement in organizations and the healthcare system.38 The report found that providers and

administrators in Canada’s healthcare system acknowledge that patients—and their perspectives and

experiences – should be the guiding factor in clinical care. However, the degree of patient engagement in

care varies. Also, while most healthcare organizations collect patient feedback using surveys and most

providers share information with patients about their diagnosis and journey of care, many patients said

they expect better communication to help them manage their own health, and greater involvement and

more collaborative, integrated care that respects their needs.

While partnering with patients is a recognized strategy to improve safety and quality of care, more work

needs to be done to:

• Create a culture that supports partnership and collaboration

• Provide supporting structures and policies, information, and tools

• Ensure the purpose of the patient participation fits the needs, preferences, and capacity of those

engaged

To close the gap in practice, a good starting point is to understand the patient engagement approach

currently used. According to the Direction of Collaboration and Patient Partnership, University of

Montreal, in paternalistic approaches, the work of healthcare professionals is centered on the intervention

plan, and patients take little part. Patient-centred approaches put patients at the center of the healthcare

professionals’ work and concerns. In the patient-as-partner approach, patients are members of the health

care team; like all other team members, they bring their unique expertise.

Three approaches for patient engagement

:

© Direction of Collaboration and Patient Partnership, University of Montreal, 2013 (reproduced with permission). Source: The Patient-as-Partner Approach in Health Care: A Conceptual Framework for a Necessary Transition. Academic Medicine:90(4):437-441, April 2015.

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1.3 Evidence of patient engagement benefits and impact Because patient engagement in healthcare is still a relatively new approach, few high-quality studies have

been conducted.39,40,41 Emerging evidence shows real-world improvements in health outcomes and

healthcare delivery from partnering with patients. Most evidence is from pilot projects, formal case

studies, and anecdotal evidence from patients and providers. Imagine Citizens Collaborating for Health

(Alberta)42 considers a broad definition of evidence that includes five sources. Understanding healthcare

challenges and identifying solutions requires looking at research alongside other evidence.

The research in patient engagement is still catching up

with current practice, including the most innovative

approaches.43,44 Even without research evidence, a

growing number of Canadians expect that healthcare

decision-making reflects patient priorities and is based

on collaborative partnership at all levels.45,46

It simply makes good sense to partner with patients to

better understand their experience and needs. This

deeper understanding informs those who design and

provide care to focus efforts on improving patients’

well-being and quality of life.

How partnering with patients is making an impact Examples of how patient engagement makes a difference in safety and other quality areas are included in

the following table.47,48 Some outcomes (e.g., efficiency) are linked to other quality areas and are

described as “integrated” indicators in the Health Quality Ontario’s Indicator Technical Specifications –

Quality Improvement Plans 2015/16.

Select quality areas Example of improvements

Safety

• Improved hand hygiene rates and reduced infection rates

• Better medication self-management49

• Reduced patient safety incidents, such as medication errors or patient falls

• Increased identification of potential safety issues by patients and families that

prevent safety events from occurring50,51

Patient and family-

centred care

• Reduced anxiety and stress with the presence of family/supports

• Improved patient/provider communication

• Better understanding of health, options, and the care plan

• Improved patient satisfaction and care experience52

Coordination of care • Better transition from hospital to home, discharge planning

• Improved interprofessional teamwork

Equity • Improved cultural awareness and consideration when providing services

Health outcomes53 • Improved patient emotional health

• Better symptom resolution, functioning, pain control

• Improved physiologic measures, (e.g., blood pressure, blood sugar levels)

• Decreased death rate for people with chronic obstructive pulmonary disorder54

Five sources of evidence

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Select quality areas Example of improvements

Effectiveness and

appropriateness

• Improved care and service delivery after co-design with patients, (e.g., staff

wearing identification badges, purposeful hourly rounding at the bedside)

• Reduced rates of preventable readmissions to hospital55

• Reduced lengths of stay in hospital56

Efficiency • Lower costs per patient stay in hospital

• Better staff recruitment and retention and staffing mix

• Lower medical and legal costs from law suits against the

provider/organization

Impact on patient safety Studies show that patients and families can provide unique safety information and be valuable partners in

safety surveillance.57,58,59,60 For example:

• In 2008, a study of 998 recently hospitalized patients in Massachusetts found that patients

identified about twice as many of the harmful patient safety incidents that took place during their

hospital visit as the providers who reviewed the medical records.

• A recent study of more than 746 parents/caregivers of hospitalized children found that they

reported similar rates of errors and harmful patient safety incidents as providers. They also

reported five times more errors and three times more harmful incidents than those recorded in

formal hospital incident reports. Overall detection rates of errors increased by 16 per cent, and

harmful patient safety incidents increased by 10 per cent.

Evidence proves that involving patients can help improve infection control (e.g., their own hand hygiene,

the hand hygiene of their providers).61 The Women’s College Hospital successfully engages patients as

observers in hand hygiene.

Other academic articles are cautious about stating the positive impacts of engaging patients in patient

safety.62,63 For example, not all patients are interested in being actively involved in identifying patient

safety incidents. In some cases, patients and providers do not agree on what should be considered a

patient safety incident. Data on patient experience does not include enough patients over a long enough

period to provide good quality, generalizable results.

Impact on staff

There is some evidence that patient engagement can increase healthcare provider satisfaction and

engagement, improving recruitment and reducing staff turnover, sick time, and overtime.64 This

contributes significantly to delivering safe and quality care.

Impact on patient partners In many cases, a personal experience with harm motivates patients to get involved and volunteer for

safer care. Sharing personal stories and partnering for change can be part of the healing process65. This

intimate experience allows patients to contribute valuable insights into preventing and responding to

harm.

Evidence on promising practices for engaging patients in direct care The Partnerships for Patients initiative found that the more that patients were engaged in their care, the

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greater the potential to prevent their readmission to hospital.66 The hospitals that had achieved four or five

metrics were more successful in keeping patients out of hospital following discharge.

A 2017 evidence review analyzed the impacts of practices that engage patients in direct care.67 The

following practices can lead to better outcomes in safety, quality, and patient experience:

• Shared decision making with patients

• Family presence and involvement in care

• Advanced care planning

• Compassionate care delivery

• Provider training to improve their ability to partner and to improve empathy and communication

skills

A 2012 academic journal article presents the evaluation results from research studies (e.g., trials,

systematic reviews) on patient engagement approaches, including the evidence that support the most

promising approaches.68 Evidence on engaging patients in health research

Some evidence shows that patient involvement in health research can result in research that is more

focused on patient needs and help bring the research results into practice. However, evaluating patient

engagement in research is still in its early stages and the best methods of engagement are not yet well

understood.69

Building stronger evidence for patient engagement

To build a stronger evidence base, systematic patient engagement monitoring and evaluation is crucial.

Equally crucial is sharing and spreading existing learning, knowledge, research, and practices. A stronger

evidence base will help build better and more relevant programs, policies, and strategies to help

accelerate patient safety and quality efforts.

1.4 Challenges and enablers to patient engagement “Patients and families face challenges, the most critical being the need to convince more healthcare

organizations and service providers to engage patients and families in every aspect of patient safety

initiatives. These include health professional education, meetings, consultations, advisory committees,

patient safety councils, research and knowledge transfer initiatives, disclosure guidelines and policies and

patient safety policies. What is currently in place in these areas is not working, and transformation

requires everyone’s commitment.”70

Patient engagement challenges

Some common challenges related to patient engagement in general are also common to patient

engagement in patient safety. They include:71,72,73

• Shifting the culture of receiving and delivering care.

• The practicalities of engaging patients in their own care and during planning.

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Shifting culture Changing from a provider-centred mindset and care system involves rethinking the current policies,

structures, and processes that get in the way of patient engagement. It means shifting the culture from

individual services delivered by professionals or experts to integrated, collaborative care.

Healthcare providers and leaders may be concerned that:

• Patient perspectives might differ from their own and lead to

unwanted change

• Patients might not have the required knowledge to participate

meaningfully

• Patients might lose confidence in the healthcare organization

(e.g., while learning about and discussing challenges with care

processes, safety risks, or patient safety incidents that have resulted in harm)

• Patients may not respect privacy and information confidentiality

• Decision-making authority and roles could lead to confusion and unmet expectations.

Patients may also have fears or demonstrate resistance because:

• Providers are the experts and patients should defer to their advice and direction

• Responsibility and accountability will be shifted onto the patient

• Patients might not have the confidence, knowledge, and ability to be partners

• Patient engagement will be token and their input will not be used to make decisions

Putting patient engagement into practice Making patient engagement a priority in practice and in the hearts and minds of patients, providers, and

health leaders is challenging for many reasons, including:

• Competing priorities

• High demands on providers at the point of care

• Limited healthcare resources

• Pressures to increase efficiency

• Inadequate healthcare provider time, resources, and expertise to support patient engagement

• Lack of diversity in the patients engaged (i.e., not representative of the populations served)

• Patients and providers may lack knowledge, skills, and experience in patient engagement

• Scheduling meetings and working within the limits of a patient’s volunteer time

• Adapting to changes in a patient’s health status when dealing with chronic conditions

• Identifying opportunities for meaningful patient engagement

• Sustaining patient and provider interest in the work over time

• Bureaucracy and technicalities (e.g., sharing information that is protected by privacy regulations)

The unique nature of patient engagement in patient safety There are specific challenges to engaging patients in their safety which may not be the same the point of

care and organization and system levels.74 When patients are asked to help identify potential safety risks,

they may be reluctant to discuss their safety concerns with providers due to:

• Fear that speaking up could impact relationships

• A belief that they may not be qualified enough to contribute

• Finding some patient safety activities difficult to do

The governing body

has responsibility to provide

oversight of the

organization’s efforts to build

meaningful partnerships with

clients and families.

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• Concern that engaging in patient safety will trigger reactions that may harm them again or harm

others

Providers may also resist engaging their patients in safety matters due to:48

• The amount of effort, time, and resources required to engage in the patient safety activity

• Fear of repercussions if they share incidents with patients, team members, and the organization

• Fear of re-traumatization in the case of providers who were involved in a patient safety incident

Finally, organizational patient safety performance targets and incentives may not always be consistent

with patient engagement.

Some organizations consider a patient to be anyone who’s had health services, or will need them in the

future. They focus on preparing patients to be partners and building patient safety awareness before

illness and all through the care journey.

Patient engagement enablers Based on a research and practice review, researchers found three tightly linked factors that reinforce

each other to enable patient engagement:75

1. Recruiting and preparing patients as partners and team

members and in other roles.

2. Engaging healthcare providers to involve patients as

partners in teams, councils, boards, and other bodies.

3. Ensuring leaders support patient engagement and patient

and family-centred care across the organization and at the

point of direct care.

A way to support to patients, providers, and leaders to influence

patient engagement includes focusing on:76

1. Shifting hearts and minds through a common purpose and vision. Partnership and collaboration is

the organizational culture and patient engagement is a visible and lived value tied to a

commitment to patient and family-centred care. 77 People need to think, feel, and believe it.

2. Supporting action through norms, practices, and

communication. Reinforce partnership,

engagement, and opportunities to build skills in

patients and providers.

3. Putting supportive structures in place (e.g.,

policies, processes, and expected core

competencies). Embed patient engagement

throughout the organization and at the point of

care.

There are specific, interconnected factors that enable

patient engagement in patient safety, influenced by a

culture of safety. To enable patient engagement,

organizations should:78

• Collect, analyze, and actively share relevant safety information

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• Create an atmosphere where people are confident and feel safe to report safety concerns without

fear of blame. They need to trust that concerns will be acted upon.

• Consider preventable patient safety incidents as opportunities for learning and make changes as

a result

• Balance policies and practices to address system failures and clarify responsibilities

• Believe people can adapt effectively to changing expectations

Culture and leadership as patient engagement critical enablers “A culture that is caring and supports partnerships, continuous system improvements, teamwork and

accountability will naturally lead to an unrelenting desire to pursue the perspectives of patients and

families in everything the organization does.”79

Culture and values

Culture is commonly described as “the way we do things around here,” and is rooted in people’s attitudes,

beliefs, and actions. Organizations that have been successfully engaging patients for a long time have

cultures that engage patients in all major activities and decisions. They also place patient engagement

front and centre when designing and delivering safe care.

Preventing and responding to patient safety incidents requires systemic actions to improve the many

connected factors that impact a safety culture.80,81 Organizations should combine improvement efforts in

safety and quality with patient engagement to include every aspect of care and every strategy.82,83

A safety culture applies to everyone involved in care processes and systems, including patients,

providers, and leaders (i.e., everyone has a role and a responsibility). To be successful in nurturing this

culture, organizations should strive towards:84

• Leadership and board commitment, and visibility

• Effective and open teamwork and communication at all levels

• Team members, including patients and families who openly report problems and incidents, and

measure, monitor, and learn from safety incidents

• Organizational learning

• Organizational resources for patient safety

• Values that prioritize safety over production (e.g., efficiency, cost)

• Education, training, and resources so everyone knows how culture supports patient safety and

their role within it

Making a cultural change requires:85,86

• A long time-frame to make the change

• Setting clear, realistic goals, and measuring progress

• Supporting partnership and collaboration

• Helping people understand the purpose and the benefits of engagement

• Linking patient, family, and provider experiences

• Encouraging learning by doing and learning together

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Leadership and governance Leaders are critical to patient engagement. Leading healthcare organizations prove that senior leaders

can shift culture and practice by setting the tone, creating a supportive environment, and providing

resources to engage patients and families. A strong mission, vision, values, and strategy will not move to

action without visible and practical leadership commitment. Effective patient engagement and patient-centred care leaders:87,88

• Are visible champions (e.g., share patients’ care experiences; report on patient partnerships and

engagement impacts to the board, staff, and patients; and communicate the organization’s

commitment to patient engagement)

• Link patient engagement efforts to other organizational strategies (e.g., improve care processes

and outcomes, advance safety and quality)

• Engage patients and staff in developing shared engagement goals to improve safety89

• Are role models for partnering with patients and family members (e.g., seek out and act on patient

advice, invite patients to participate at meetings, work with patient partners to identify priorities

and develop strategies)

• Provide the necessary infrastructure, people resources, and budget for patient engagement.

• Ensure systems are in place to:

o Bring the patient experience into organizational planning, priority-setting, and

improvement initiatives

o Support patients to identify and report safety risks, and report complaints and patient

safety incidents

o Monitor and evaluate the results of engagement, including partnerships and

collaboration.

o Cultivate a learning environment that connects patients with providers for collaborative

learning

• Involve and support clinicians and hospital staff in patient engagement initiatives

• Integrate patient engagement into human resource policies and practices (e.g., Engagement

Policy from Capital Health, now the Nova Scotia Health Authority)

For patient and family-centred care strategies to be properly developed and implemented, healthcare

organizations should strive towards:90

• A vision, mission, values, and principles that collectively point to the reasons why patient

engagement is necessary

• Ensuring that everyone understands the concept,

including the organization’s board, senior leaders,

providers, patients, and families

• Clearly explaining and showing that patient engagement

is critical to achieving patient and family-centred care in

care processes, decision making, and service design

Many provinces and leading healthcare organizations have developed a vision, mission, values, and

principles to advance patient and family-centred care and patient engagement. For example, Alberta

Health Services (AHS)91 values tie compassion and respect together with patient safety, accountability,

and excellence; the Patients First strategy and the Patient Safety Framework for Albertans puts patient

engagement front and centre for patient safety.

The leadership has

responsibility to support teams in

their efforts to partner with clients and

families in all aspects of their care.

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1.5 Embedding and sustaining patient engagement

Infrastructure and resources

Aligning and embedding patient engagement in structures, policies, and processes helps achieve patient

safety. At the point of care, patient engagement can help patients and providers interact more effectively.

Examples include policies for family presence, bedside shift reports, discharge planning, and care

transitions.

At organization and system levels, patient engagement is stronger and more sustainable when it is in

formal structures so patient partners can shape broader strategies. Their perspective is even more

valuable when it impacts multiple organizations to enhance care transitions and coordination. Ideas

include:

• Engaging patients in governance and decision-making (e.g., patient partners on boards, steering committees, and quality and safety committees, patient and family advisory councils or patient groups)92

• Engaging patients in co-designing formal processes to collect and include patient experience in

decisions (e.g., reporting and learning structures that include patient feedback, compliments and

complaints, and reported incidents93

• Preparing people when they are healthy to understand the important role they play in achieving

safe care-outcomes by learning, asking questions, and advocating for self and other

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Patient engagement infrastructure and resources include:94 Organizational structures To be effective, organizations should have formal structures that are accountable for patient engagement,

such as:

• A dedicated office/department (e.g., patient experience)

• Within the quality and safety function/department

• Within the communications and public relations function/department

• A steering committee

When no formal organizational structure exists, organizations can build relationships with and gain

support from external patient groups, like Patients for Patient Safety Canada, provincial quality councils or

health authorities. Staff position(s) Many organizations have added one or more patient engagement specialist roles, commonly responsible

for:95

• Recruiting, selecting, training, and supporting patient partners

• Setting up and supporting patient and family advisory councils

• Planning and implement engagement activities

• Developing and delivering training to patients and providers

• Monitoring and reporting on patient engagement

If there is no dedicated role to support patient engagement, staff with these responsibilities should be

allocated dedicated time to carry out the work.96 Patient partners often work alongside formal staff to co-

lead patient engagement (e.g., as co-chairs). Financial resources

Budgets and financial policies need to include patient engagement and compensation for patient partners.

See the Change Foundation’s Should Money Come into It? A Tool for Deciding Whether to Pay Patient-

Engagement Participants and Saskatchewan Health’s policy on Patient and Family Advisor Program

Compensation and Reimbursement.

Patient safety and patient engagement in care is supported by patient access to their health information

which requires longer-term plans for investment.97,98

Human resources Human resource departments can promote patient engagement through recruitment, orientation and

support to providers, leaders and staff by ensuring:99,100,101

• Job descriptions include basic patient engagement principles

• Interview questions include patient engagement

• Interview processes and panels include patient partners

• Orientation includes patient engagement, patient experiences, and patient partners

• Performance appraisals encourage continued skill development

• Professional development opportunities on patient engagement are offered

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Patient engagement continuum

The engagement continuum ranges from low-level, where information is shared by providers with

patients, to high-level partnership, collaboration, and shared decision-making. All engagement levels are

appropriate depending on the purpose of engagement. Patients, families, and patient partners should be

determining together the most appropriate level of engagement.

Two patient engagement frameworks commonly used in the healthcare system in Canada are the

Carman Framework, developed by the American Institutes for Research, and the International

Association of Public Participation’s Spectrum of Public Participation. Some Canadian provinces are

using these frameworks or have developed their own, such as the Health Quality Ontario’s Patient

Engagement Framework.

This graphic, with permission from Health Quality Ontario, was adapted from these three frameworks.

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1.6 Summary – What you can do

Patients, families, and patient partners • Learn about and use resources to help you have a safe care experience

• Share your expectations and needs

• Discuss your ideas for improving safety and listen to different perspectives

• Ask about patient feedback surveys or formal compliments and complaints process

• Learn:

o Who is responsible for patient engagement

o How the patient experience is included in services and care-design planning

o How to connect with other patients and families

• Find out how to participate as a patient partner to make care safer for others:

o Join a board or committee

o Get involved in an improvement project or initiative

o Help with the accreditation process

Providers, patient engagement specialists • Learn about and use resources to engage patients for safe and quality care

• Understand and apply leading patient engagement practices

• Create an open, safe, and collaborative environment to share ideas or diverse perspectives.

• Set expectations for working together (e.g., roles, responsibilities, realistic goals)

• Know:

o Who is responsible for patient engagement in your healthcare organization

o How your healthcare organization brings the patient experience into services and care-

design planning

o How to connect with patient partners in the organization

• Look for or create opportunities for patient engagement in safety and quality improvement:

o Ask patients and families about their care experience and seek out improvement ideas

o Invite input on service planning or improvement projects. Test new ideas and monitor

progress. Follow up on how the input was used and the project’s results.

o Collaborate with patients and families on long-term improvement projects. Build in time to

reflect on what is working well and what could be improved.

Leaders • Foster a culture of patient safety through patient engagement

• Commit to patient and family-centred care and patient engagement by embedding it in the

organization’s vision, mission, principles, and strategies

• Clearly link patient engagement with organizational strategies and patient safety.

• Walk the talk:

o Champion new policies and processes that strengthen patient engagement

o Promote and support opportunities for patient partners to be meaningfully engaged

o Work towards patient engagement at all decision-making levels (e.g., boards, quality and

safety committees, improvement teams, accreditation)

• Ensure sustainable structures and processes for patient engagement (recruit, orient, train)

• Create a mutual learning environment for patient and family partners, staff, and physicians

• Provide opportunities for learning, testing, and adapting patient engagement best practices

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1.7 Practice example

Patient engagement on committees and initiatives – McGill University Health

Centre McGill University Health Centre’s longstanding history of including patient representatives on

organization-wide committees and the board of directors is summarized in Creating Engagement Capable

Environments in Healthcare.102 Since 2010, patient representatives participate on quality improvement

teams with staff. Involving patients on quality improvement teams started with a pilot project on five units,

where work was underway to strengthen patient care at the bedside.

This co-design approach spread to 19 units, with many newly developed or redesigned processes and

materials (e.g., use of whiteboards to improve communication, better nursing hand-offs at shift change).

Results from the pilot project with the first five units include:

• 60 per cent decrease in medication incidents.

• 8 per cent increase in registered nurses’ direct time in care.

• Increased patient satisfaction.

• Cost savings in equipment.

• Decreased infection rates (25 per cent for clostridium difficile and 26 per cent for vancomycin-

resistant enterococci).

• Improved team effectiveness.

• Statistically significant reduction in nurses’ voluntary turnover and overtime.

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2. Partners at the point of care The patient perspective obtained during consultations for the development of the Canadian Disclosure

Guidelines, stated: “When things go wrong, patients and families need to know what happened. We need

to hear the words “I’m sorry” from those involved in the event and, where appropriate, we need to see and

hear the organization accept responsibility for their part in the event. When patients and families sense

that information is being withheld, we lose trust and we are more anxious, fearful, and angry. We do not

expect perfection, but we expect honesty, justice, and shared learning. Disclosing a patient safety

incident with honesty, openness, and compassion shows respect for the patient and family. It shows that

the organization is worthy of our trust and that the needs of the patient and family are paramount.”103

Patient safety requires that patients and families partner with providers to prevent patient safety incidents.

When these incidents do happen, patients, families, and providers can take actions to protect those

involved from further harm, allow them to heal and understand what happened, and to make

improvements to the process or system. Rather than blaming or punishing, the goal is to balance and

understand care processes and systems that may cause patient safety incidents. How patients, families,

and healthcare providers interact at the point of care is central. Everyone involved has a significant

opportunity to take individual actions and collaborate to enhance patient safety.

Patient and family experiences and perspectives can help prevent harm and incorporate safety

considerations proactively in system design at the point of care. At the core, this chapter answers these

questions:

• How can patients and families engage with providers at the point of care to prevent patient safety

incidents?

• How are patients and families involved in the response to an incident?

2.1. Partnering in patient safety Safety at the point of care is everyone’s business.104 This means:

• Patients and families are actively engaged in their own care. They are comfortable asking

questions and confident speaking up about their needs, preferences, observations, and ideas

about what will improve their care safety and quality. They take responsibility to provide accurate

information to their healthcare team, ask questions to understand the information, and help

develop and follow the care plan.

• Providers are open to suggestions and comments from patients and families and they openly

invite patients to voice concerns and ask questions. If they determine the patient’s suggestion

enhances safety and can be done, they are quick to adopt it and let the patient know their

suggestion is being actioned. If it cannot be adopted, the provider assures the patient their

suggestion has been seriously considered, and they describe reasons for not implementing it,

leaving the option open to reconsider the idea later.

• Organizations ensure that healthcare teams, including patients and families, have access to

reliable resource materials to help them understand how safe care results from patient

engagement and partnership behaviours.

Engaging patients can help prevent or reduce patient safety risks by:

• Teaching everyone involved how to identify safety risks and take steps to prevent an incident.

• Improving communication between patients and their healthcare providers and among providers

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on the healthcare team.

• Involving families as care team members and encouraging their presence throughout the care

journey, according to their wishes

Patients and families are involved in direct care and witness first-hand the precautions to ensure safety.

They also have direct experience with how care processes can increase or reduce safety risks or affect

the risk severity. They often see solutions and remedies but are commonly not asked for their ideas or to

be involved in improvement. Patients and families should be invited and encouraged to provide insights

about the way processes influence safety and the care experience (e.g., prescribing and giving

medication, transitioning care from one unit to another and to or from home). The information provided by

patients and families helps identify safety risks.105

Many studies have focused on how patients observe the way that care providers work.106 Tools have

been developed to guide patient observations for activities, such as hand washing,107,108 medication

delivery,109,110 and patient identification.111,112

Patients, families, and providers need support to partner in care through an organizational culture of

safety and engagement. Creating a collaborative climate is not easy, but it is important. Patients and

families need to feel at ease (psychological safety) to bring up issues or observations that they’ve made

about potential harms. A culture of support and openness can help:

• Minimize fear and anxiety about potential consequences for voicing a concern about safety or

reporting a patient safety incident

• Create opportunities for meaningful dialogue about preventing patient safety incidents and

identifying solutions that can build safer care systems

• Help foster the expectation that anyone can and should raise awareness about a concern that

might adversely affect their care or that of others

To be full partners in care, patients and families need to understand their care plan and be involved in

developing it. For example, the It’s Safe to Ask campaign improves health literacy, which is a person’s

ability to find, use, and understand health information. Low health literacy can be a major barrier to

patients engaging in their care and can increase patient safety incident risks.113 The campaign helps

patients engage with providers by asking three questions:114

1. What is my health problem?

2. What do I need to do?

3. Why do I need to do this?

There are also important challenges engaging patients in identifying risks and patient safety incidents:

• Patients and families do not speak up because they fear it will impact their care or safety or

offend providers

• Patients and families do not know how to bring up these issues with providers in a non-

judgmental way

• Providers are not used to inviting, receiving, and responding to feedback from patients

• Providers question feedback from people who do not have their medical training and experience

• Providers feel organizational pressure to increase efficiencies, sometimes at the expense of

hearing and understanding patient concerns

Patients, families, and providers need support to work together and increase their mutual understanding

about how to contribute to patient safety. This doesn’t happen on its own. Evidence shows that educating

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and training patients and providers, ideally together, can have positive results in shifting attitudes towards

partnership and teamwork:115,116, 117

• Patients need to learn how to deliver constructive feedback to providers so that when a patient

signals some potentially dangerous behaviour, the healthcare provider does not feel their

competency is being questioned

• Providers need to learn to listen to patients’ concerns and build upon them to improve their

practice

While it’s impossible to address all patient safety aspects at once, tackling several priorities at a time can

make a tremendous difference to patient safety and can help accelerate improvements. It is also

important to focus efforts on organizational factors that influence point-of-care interactions. According to

this framework for safer, reliable, and effective care, patients and families, along with culture and a

learning system, are at the core.

Priority areas for action are based on the most common patient safety incidents that occur and the

actions that are most effective in reducing patient safety incidents. Most are required organizational

practices included in the Accreditation Canada’s Qmentum Program. Patients and families, patient

partners, and the public have a role in all of them. The priority areas include:118,119

• Medication safety

• Surgical care safety

• Infection prevention and control

• Patient–provider communication

• Patient identity

• Transitions of care

• Family presence

2.2. Partnering in incident management When a patient safety incident occurs, the patient and family are the immediate priority. Healthcare

providers and the organization take immediate action to reduce further harm, and to provide practical and

emotional support to the patient and the family. Next, patients and providers partner to figure out what

happened and, most importantly, put safety systems in place so it doesn’t happen again. As appropriate,

the immediate response continues throughout the incident management process to promote healing,

recovery, and learning.

By being engaged in this process, patients and families can help identify and generate opportunities to

improve safety and reduce patient safety incidents. A patient and family’s experience and insights are

included in the incident analysis (e.g., through an interview) to help map out the trouble points in the care

process and identify potential solutions that would make care safer. Patient partners can play a role as

members of an incident review team or committee.

Reporting Information about patient safety incidents reported directly by patients and families is important and can

help identify contributing factors. Patients and families may even know about incidents or risk factors that

their health providers don’t.120 ,121

Healthcare organizations are implementing ways to help patients to report safety incidents, separate from

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complaints processing. Medication incidents are reported by patients and providers to the Canadian

Medication Incident Reporting and Prevention System (CMIRPS). CMIRPS collects and analyzes

medication incident reports from patients, the public, providers, and organizations across the country in a

standard form to understand what types of incidents are occurring and to inform system changes that will

reduce future incidents.

Every organization, province, and territory has its own legislation with expectations for privacy and

information-sharing after a patient safety incident resulting in harm, as well as for the public information

reporting. This generally includes the degree that patients and families are provided with information after

an incident and how they are included in the review of what led up to it.

The British Columbia Patient Safety and Learning System (BCPSLS) re:act is available for use by all

designated agencies (under the Adult Guardianship Act) in the Province of British Columbia as a tool for

tracking and managing reports of adult abuse and neglect. Each Health Authority has its own program to

receive and follow-up on reports of adult abuse and neglect. Patients and families can report to re:act,

see below a list of reporters:

Organizations welcome care-related compliments and complaints that are managed through a separate

(but related) process from incident management. Every healthcare organization has its own complaints

resolution process, which should be clear to everyone. The Canadian Patient Safety Institute and Patients

Canada also offer guidance to those who may need it.

Disclosure Patients and families expect and have a right to know when something harmful or potentially harmful has

happened to them. Informing them honestly, fully, and in a timely manner is the right thing to do. Patients

and families want to understand what happened and share their own experience, including the impact the

safety incident has had on them. They also want to provide their own insights about what went wrong,

why, and actions that could have prevented it.

Disclosure describes the structured process whereby the provider openly shares information with the

Banker or financial advisor

BC Emergency Health Services (ambulance)

BC Community Response Network

Care aide / home support

Community agency – not otherwise listed

Daughter or son

Fire department

Friend

Health inspector

Healthcare provider within designated agency

Landlord / strata

Member of the public – not otherwise listed

Neighbour

Other – designated agency

Physician

Public Guardian and Trustee

Police

Private caregiver

Relative – not otherwise listed

Self-report by affected adult

Seniors Abuse and Information Line/ BCCEAS

Spouse

Victim Link

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patient and their family after a safety incident. Disclosure leads to a dialogue that can last throughout the

incident management process.

Studies have shown that only 25 to 30 per cent of physicians will

disclose a patient safety incident to their patient, and often only

after a patient has pressed them for details.122 There are many

barriers that might prevent a healthcare provider from disclosing

a patient safety incident, including:123

• Lack of knowledge about how and when to disclose

• Concern about causing further distress to the patient or

family

• Fear of consequences (e.g., shame and

embarrassment, being sued or losing their reputation,

loss of or increased cost of liability insurance coverage)

• An organizational or professional culture that advises

against or indirectly discourages open disclosure

All healthcare team members, especially physicians (as required

by their professional organizations), must disclose an incident. Healthcare organizations should ensure

their policies support open, honest disclosure.124 Some policy statements on disclosure include a

commitment to apologize. In the case of a patient safety incident, the apology is about saying, “We are

sorry.” The legislation protects the apology given to a patient following a patient safety incident because it

cannot be used in a court of law. The expectation is that the apology is accompanied by full disclosure

and meets the patient’s and family’s needs for it to be sincere and effective.

Patient partners from Patients for Patient Safety Canada have shaped the Canadian Disclosure

Guidelines125 and the Patient Safety and Incident Management Toolkit.126 The Canadian Disclosure

Guidelines were developed in 2011 to promote a clear and consistent approach to disclosure at the

individual level and in healthcare organizations across the country. These guidelines emphasize

interprofessional teamwork and a culture that supports learning from patient safety incidents.

Incident analysis

The review process (or incident analysis) to understand what happened and what actions are needed to

prevent future similar incidents is an important step in incident management. It is critical for organizations

to appropriately respond to and learn from patient safety incidents to make patient safety improvements in

care systems.

Because harmful incidents can have serious consequences for the

affected patient and family, the review process can be emotional.

Practical and emotional support should be provided to patients,

families, and healthcare providers involved in the incident, as well as

those active in reviewing the cause and recommending a plan to

prevent future harm.

Patients and families are important in incident analysis:

Disclosure is a Required

Organizational Practice which includes:

✓ Documenting the disclosure of

patient safety incidents

✓ Reviewing and updating the

disclosure process, if necessary,

once per accreditation cycle, with

input from patients, families, and

team members

✓ Training on disclosure provided for

those responsible

✓ Communicating throughout the

disclosure process with patients

and families

Patient safety

incidents are analyzed to help

prevent recurrence and make

improvements, with input from

clients and families.

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• The patient who experienced harm and their family can shed light on what went wrong by sharing their experience and, if they choose, advocating for changes in the organization.

• An experienced patient partner can offer the patient’s perspective as a member of an incident analysis review team.

Research and practice are revealing powerful reasons for seeking patient and family input, even from

patients directly involved in the safety incident, such as the following:

• Patient and family input pushes providers to think about alternative perspectives.

• Patient insights into the circumstances of the incident can shed greater light and lead to a deeper

analysis of the underlying cause(s).

• A patient’s practical knowledge can provide insights into possible improvements and solutions to

prevent further incidents (e.g., “The family advisor came up with the most interesting part of the

action plan.”).

Leading and emerging practices suggest two ways that patients and families should be involved:

1. In the incident, patients and families are:

o Informed about what happened and what will be done through the disclosure process

o Interviewed to inform the incident analysis

o Kept updated about recommended actions

o Asked to participate further

2. In incident analysis and management, patient partners:

o Receive training and information about the incident analysis process

o Participate on teams that carry out structured incident analysis

o Participate on a quality and safety committee that oversees monitoring and improvement

at the organizational level, including follow-up from incident reviews

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2.3. Summary – What you can do

Patients and families For your safety and the safety of others:

• Get informed, educate yourself, and ask questions

• Actively participate in your own care and treatment

• Share information, concerns, and suggestions

• Work closely with your care providers, especially during care transitions

• Learn how to reduce infection risks while at home and in the community

If you or your family member has experienced unanticipated harm:

• Speak-up and ask questions about what happened, why, and what will be done about it

• Seek out the proper way to report the incident

• Expect an apology and to be informed about next steps

• Ask for practical or emotional support to cope with the incident

• Find out where else you can find support if you feel you are not getting the answers you need

(e.g., patient complaints or ombudsman office)

• Share ideas, concerns, and suggestions to improve the incident management process

Providers To advance patient safety in partnership with patients:

• Ensure patients and families are engaged in their care and feel comfortable voicing concerns and

asking questions

• Educate patients and families about patient safety, especially those dealing with chronic illnesses

• Participate in and encourage open sharing and team learning about patient safety risks

• Listen closely to patients and families, as they are all unique

• Make sure information is accurate and understood by patients and families

• Adapt your communication to fit the needs of patients and families

• Establish collaborative work habits with colleagues and patients and families, especially around

leading practices (e.g., bedside shift report, transitions of care)

• Continue to improve your communications skills

If you are involved in a patient safety incident:

• Follow the organization’s procedures, practices, and guidance for reporting, disclosure, and

incident management

• Find out who can support you and seek out practical and emotional support

• Use the advice and resources offered through your professional organizations and regulatory

colleges

Leaders • Ensure your organization’s policies, processes and resources for patient safety and incident

management are used

• Ask everyone involved in a patient safety incident about their experience and how to prevent it

• Share patient safety and incident management information across the organization and

incorporate improvement ideas into policies, procedures, and training

• Ensure timely, honest, and transparent communications with patients, families, and providers.

• Visibly value and support patient engagement in patient safety

• Strive towards a safe and fair culture that is centred on patients and families

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2.4. Practice examples

Patient engagement to prevent harm (Safety alert/Stop the line) – Saskatchewan Safety Alert/Stop the Line invites patients and expects staff and physicians to be safety inspectors, to

identify and fix potentially harmful mistakes in the moment, or to “stop the line” and call for additional help

to restore safety. Saskatchewan is implementing this initiative to strengthen the safety culture and make

healthcare environments safer for patients, staff, and providers. The initiative includes processes,

policies, and behavioural expectations. Research shows that organizations that experience close to zero

safety incidents (called high reliability organizations) demonstrate Safety Alert/Stop-the-Line’s

effectiveness. The goal is to implement Safety Alert/Stop the Line process in all provincial healthcare

environments by March 31, 2019.

The approach is based on everyone taking responsibility for making healthcare settings SAFER:

Stop if you see something that is unsafe.

Assess the situation. Ask for support from others, supervisors, or leaders.

Fix the unsafe situation if you can. If you can’t, then…

Escalate your concern. Call in help from a team member or leader.

Report unsafe situations, environments, and practices, including both instances of no harm and

incidents that have resulted in harm to patients or staff. We can’t improve what we don’t know

about.

The Saskatoon Health Region is testing the value of a 24/7 call centre to report safety incidents. Similar

to 911, this one phone line is used to report all safety incidents and is for everyone’s use (patients,

families, staff and physician).

For more information about a co-design project that involves patients and staff in identifying safety alerts,

including patient and provider stories, watch this Saskatoon Health Region video.

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3. Partners at organizational and system levels “Putting patients in positions of real power and influence and using their wisdom and experience to

identify issues and to inform and re-design care… provides the most important force for driving change

and has the greatest potential for achieving long-term transformation in the healthcare system.”127

Safe care is critical for patients and families, providers, and organizations. To realize improvements in

care safety, healthcare organizations and providers need to partner with patients in all aspects of patient

safety, from prevention to incident response.

Partnering with patients and families for quality and safety in organizations and systems helps:

• Inform changes to processes and policies that shift to safer, more patient-centred care

• Build structures and processes for safer, better quality care

This chapter offers guidance, tools, and practice examples that support patient and family partners to take

on roles in safety and quality, helping organizations prevent, respond to, make improvements, and learn

from patient safety incidents.

3.1 Preparing for patient engagement “It brings us back to the deeper meaning of what we should be doing in a health organization. We talk a

lot about our patients and we work for the patients, but now we do things with the patients, and that

changes the dynamic.”128

People – roles and responsibilities Many people may come together to partner in quality and safety improvement processes. Patient

partners, specialists, and providers each bring a unique role and perspective, but share responsibility for

working together in partnership effectively.

Patient partners

Patients are experts in their illness and care experience. Their experiential

knowledge and perspectives are critical in improving quality and safety

processes.

Successful patient partners are:129

• Respectful of others and their perspectives

• Comfortable speaking in a group and working with others

• Good listeners

• Able to use their personal experiences constructively, seeing

beyond their own experience

• Non-judgmental

• Able to work collaboratively with other patients, families, and

healthcare providers

• Interested in expanding their knowledge and skills

• Committed to helping bring about meaningful change

Patient partner: an

individual who experienced

care in the healthcare

system (as a patient, family

member or caregiver) and

who, as part of a patient

group (e.g., patient and

family advisory council),

engages in shaping

decisions, policies and

practices at all system

levels. Other terms used

include advisor, leader,

champion.

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Patient partner participation can range from sharing personal care experiences to providing feedback and

testing materials or processes. They may help determine what went wrong and why and contribute the

patient perspective to specific improvement initiatives (e.g., reducing falls in seniors’ homes, improving

the discharge process to prevent readmission). Patient partners may participate in any healthcare setting

(e.g., local health authority, acute care hospital, long-term care institution, residential home).

Some organizations have a permanent structure to help identify priorities that matter to patients and

families and to provide a sounding board for providers who are developing new policies, programs or

improvement initiatives. In most settings, these are called patient and family advisory councils (PFACs).

In residential settings (e.g., seniors’ homes or long-term care facilities), they’re often called residents’

council or family council.

Roles presented in the following table could be filled by an established advisory council. These

permanent councils provide early experience to a family partner and lead to their deeper involvement in

quality and safety processes in the organization (e.g., incident analysis, quality and safety committee,

quality improvement team). In other cases, patient partners may have not been involved with these types

of formal patient engagement structures.

Examples of patient partner roles

Adapted from Partnering to Improve Quality and Safety: A Framework for Working with Patient and Family Advisors130

Committee/work

group to develop

educational and

communication

materials

• Help identify information needs or gaps in existing materials and tools

• Co-design content and format of materials

• Identify language or materials that are confusing or unhelpful, and determine if materials are well-

formatted and helpful

• Assist with testing and adjusting the materials

• Follow up with other patients to gather their opinions

Incident analysis • Share a personal story to ground the team in the lived experience of the patient and family

• Identify pieces of the process that are confusing or missing from a patient and family perspective

• Participate in information/data. gathering

• Discuss and analyze findings

• Assist in developing action plans and recommendations

Discharge

planning

• Help design new materials

• Review the materials and process from the end-user’s (patient’s) perspective

• Participate in rounds

• Assist in piloting new materials

Quality and safety

committee

• Bring the patient and family perspective into discussions

• Collect feedback from other patients about specific issues (e.g., when outside one’s own experience)

• Help interpret and analyze patient experience data

• Question the assumptions of practitioners that differ from the patient and family experience

Process

improvement

teams

• Serve on improvement teams with patient safety goals (e.g., engaging patients and staff in identifying

safety risks, reducing preventable readmissions, medication incidents, falls and infections)

• Review materials related to improvement initiatives

• Help test and adjust new quality and safety processes

The following table provides additional examples of patient engagement in primary care practices. These

examples were collected from a survey of 37 community health centers as well as from people working in

the field.131 Some of these examples are also used in other settings as they can be adapted from one

healthcare setting to another.

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Examples of patient partner roles in primary care practices131

Strategy Description Advantages Limitations

Complete patient

surveys

One-time surveys given to

patients to assess experience of

care or components of care

delivery

Quick, low cost Unidirectional, may not

capture the right data,

limited response

Use the suggestion

box

Comment boxes in waiting

rooms or exam rooms to collect

ideas for practice improvement

projects

Ongoing, can help to generate

new practice improvement

ideas

Typically, low participation,

needs upkeep to maintain

and collect responses

Be a secret

shopper

Patients gather experiential

feedback from trial phone calls

to clinic or gathering step-by-

step feedback on each step of

clinic visit

Quick, low cost, can feed into

patient experience efforts

Hard to recruit patient

volunteers, data may not be

representative

Attend a town hall Large-scale forum to gather

community feedback on clinic

initiative

Modest cost, if participation is

high gains a large pool of

feedback, patients can

interact/discuss with each

other at meeting

One-time feedback, may be

challenging to facilitate

Be a partner on a

quality

improvement (QI)

team

Patients are QI or practice

improvement team members

Project driven, aligned with

clinic QI efforts

Patient is minority among

staff, may not feel

supported in participating,

not necessarily

representative feedback

Join providers at

conferences/

workshops

Patients accompany

staff/clinicians to academic or

practice-based meetings to

share experiences

Provides visibility to patient

partners, patients may have

unique insights to inform

organizational priorities

Limited amount of patient

representation, may not

have clear follow-up for

clinic operational

improvements

Become a member

of a patient

advisory council

Representative group of seven

to 15 patients who meet monthly

or quarterly to discuss practice

improvement

Bi-directional feedback,

project driven, can recruit

diverse/ representative

council, can integrate with QI

efforts at the clinic

Time-intensive, higher cost,

require staff time, can be

hard commitment for

patients

Assist in training

providers

Patients participate in

onboarding and training new

clinical staff, particularly in-

patient communication

Demonstrates importance of

patient perspective to new

hires, builds awareness for

patient experience of care

Patient partners need

support and role clarity within

training

Participate in a

virtual advisory

board/social

media opportunity

Use online message boards and

social media to collect patient

feedback, project-oriented

patient working groups that exist

for shorter term

Nimble, more action-oriented,

may access harder-to-reach

patients, such as teens or

younger working families

Less tested, some concerns

about online security

Patient engagement specialists

Effective partnerships between patient partners, providers, and organizations in safety and improvement

initiatives are enabled by patient engagement specialists. Their role is to connect stakeholders, prepare

them to work together, provide expertise, knowledge, and tools to do the work, and help them learn from

the experience.

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Specialists should know the principles of patient and family-centred care, and have engagement

methods, tools, and skills to coach patients, families, and providers to work together effectively.

Patient engagement specialists or staff:132

• Are friendly and welcoming

• Believe in the importance of the patient perspective

• Understand meaningful engagement

• Are transparent and open

• Listen and communicate well

• Know how to build trusting relationships

• Demonstrate patience and persistence

• Are creative and flexible

• Collaborate

• Provide strategic leadership by linking patient engagement with the program or organization

Depending on the organization’s experience, patient engagement specialists have different titles and may

do the work as part of other responsibilities (see the following table). Some organizations have hired

patients and families to help carry out patient engagement activities.

Examples of staff responsible for patient engagement

Dedicated staff position Support as part of broader staff role

• Patient engagement specialist

• Patient partnership program coordinator

• Patient and family-centred care coordinator

• Patient engagement advisor

• Patient experience lead

• Client and community relations coordinator

• Staff liaison: links patient and family advisory

council with the organization

• Administrator (in smaller organizations):

provides support to a patient council

Patient engagement specialists also connect with patient safety and quality improvement specialists. To

succeed, they should have formal and informal linkages (e.g., both are part of the same team, attend

meetings) with providers and leaders who support quality and safety improvement processes.

Quality improvement specialists:

• Have complementary methods and tools to help teams work collaboratively to identify patient

safety improvement areas, explore, test, and implement solutions to build safer care processes

• Know where to find evidence-based best practices that have been shown to improve safety and

quality of care

• Connect with communities of practice that are trying out new approaches and sharing what they

have learned

Patient engagement specialists and quality and safety improvement specialists can work together to:

• Recruit and prepare patient partners and staff to participate meaningfully

• Define respective roles in the improvement initiative

• Support team collaboration and ensure that the process and result are influenced by the

contributions of patients, families, and providers

• Share initiative results

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Providers (clinicians, non-clinicians, clinical leads) Providers who partner with patients in quality are change agents in the organization. They may be leaders

(clinical leads), clinicians, or non-clinicians on a team or supporting the effort.

Clinicians (e.g., physicians, nurses, rehabilitation therapists) offer:

• Medical knowledge and experience

• An understanding of how care processes work within the broader organization’s care system

• Information about clinical guidelines and best practices

• Knowledge of the constraints on care delivery (e.g., ethical and professional practice

requirements, costs associated with equipment, human resources)

• Access to leaders in the organization to mobilize support for testing new solutions and

implementing successful changes

Non-clinicians (e.g., administrative staff, managers, support personnel like housekeeping and porters)

offer unique perspectives that are eye-opening and invaluable in redesigning safer care processes. They

may participate in quality and safety improvement processes, particularly when changes relate to how

information is recorded and shared among:

• Care team providers

• Different departments

• Different healthcare organizations across the continuum of care

Some providers are partnering with patients and families to make improvements and champion patient

engagement. They share how patients have brought new knowledge about how the care processes work

and feel for them, not just how they are supposed to work. Patients and families may bring new solutions

that clinicians haven’t considered to make care processes safer and deliver more patient and family-

centred care. Through dialogue, everyone can learn about the concerns and develop a mutual

understanding.133

Providers partnering with patients and families:134

• Believe the patient and family perspective matters

• Contribute to creating a trusting space for open and honest

discussion

• Are respectful and non-judgmental

• Communicate with all members of the team or committee as

equals and use common terms (clarifying medical terms when

needed)

• Seek out, value, listen to, and explore everyone’s ideas and perspectives

• Are aware of how others perceive their communication style

• Bring a collaborative, problem-solving spirit that invites new ways of working together and

understanding issues

Patient engagement in safety and quality is still not common in every organization. One of the challenges

is the readiness of providers to partner which is shaped by their perception of the value of patient

engagement. The Readiness to Partner tool is an example of a resource to assess providers’ capacity to

partner with patients and to identify actions for improvement.

Leadership has

responsibility to ensure

education and training are

provided throughout the

organization to promote and

enhance a culture of client-

and family-centred care.

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Planning for partnership

Meaningful patient engagement does not happen on its own; it needs to be carefully planned. Planning is

more effective when patient partners are engaged at the beginning of the process, even when it feels a bit

messy.

Partnering involves using methods and tools from different domains (e.g., patient engagement, quality

improvement, project planning, communications) to:

• Clarify purpose

• Choose the methods for engagement

• Recruitment and orientation

• Preparation and support

Purpose clarity

Effective engagement begins with purpose clarity. Knowing why you are engaging people and what you

hope to achieve is critical for developing clear partnership expectations. To achieve clarity:

• Describe the purpose of the partnership to ensure that everyone involved, now and in the future,

has a shared understanding of the goals. At this stage, avoid pre-determining solutions and seek

clarity about the problems to address and desired benefits, incorporating all perspectives. For

example, are you:

o Identifying or implementing better ways to track and monitor patient safety incidents?

o Developing or improving a process to identify safety risks and to reduce the likelihood they

will occur?

o Responding to and understanding what happened after an incident and to identify solutions?

o Proactively taking steps to improve a policy, care process, or system to make it safer?

o Changing culture, attitudes, and behaviours to improve safety?

• Articulate your commitment to partner meaningfully to avoid setting false expectations:

o Make patient partners feel welcomed and that their participation is valued as necessary and

useful

o Invite honest feedback and input about programs and services that patients and families have

used or continue to use.

o Support providers to listen with curiosity and compassion

o Incorporate patient partner input and ideas into project developments and final decisions

about programs and services

• Identify measures early on to help monitor engagement and work progress and outcomes Choosing engagement methods Patient engagement may look different, depending on engagement reasons and goals. Involve patient

partners early in engagement activity or project planning to help ensure success. The purpose and people

will help with selecting the right engagement methods (e.g., survey, focus group, committee member) and

level (e.g., inform, consult, collaborate).

Each engagement method has its benefits. Different methods can be used at different stages, depending

on the setting, time available, skills, and budget. Using multiple patient engagement methods and

creatively adapting them to the context helps ensure perspective diversity.

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Patient partners engage in safety and quality in different ways, including one-way input to share their lived

experience (e.g., through sharing stories, being interviewed, or completing a survey). In many cases,

patient partners are equal partners on teams or committees to co-design care with providers.135

Learn about peoples’ expectations, interests, and influence in relation to the purpose. Stakeholder

engagement tools help map out this information and determine the right level of engagement for the right

people.136

Recruitment and orientation of patient partners A structured process for recruiting and orienting patients to the patient partner roles includes:

• Inviting the patient partner to complete an application form. The form collects basic demographic

and experience data, and asks about their main motivations for becoming a patient partner

• Conducting an in-person or telephone interview to assess fit for the patient partner interests, their

availability, and organizational requirements

• Completing organizational requirements (e.g., signing a confidentiality agreement or a police

record check)

• Matching the new patient partner with an experienced partner for mentoring or coaching

• Orienting the new patient partner. Some topics that might be covered include the patient partner

role, the organization’s approach to improving safety and quality, and the history of the team or

committee.

• Providing training on specific skills that will help them succeed (e.g., storytelling)

Strengthen recruitment efforts by engaging patient partners who can:

• Provide input into the role description

• Help identify where to find potential participants and the best methods

• Make presentations at patient and family groups to explain the opportunity and encourage people

to get involved

• Reach out in their own networks.

• Answer questions for people who may be interested but want to hear first-hand from someone

who has been involved

Aim for diversity and inclusion137

• For patient engagement to be effective in shaping healthcare service design and delivery, those involved need to

reflect the diverse lived experience of the people the organization serves and the broader community.

• Providers need to deliver culturally appropriate healthcare and be sensitive to social, language, and cultural

differences and preferences. Social and cultural background affects a patient’s care experience in many ways,

including ways that can impact patient safety.

• To increase diversity, consider the following characteristics:

o Age, sex/gender, income variety, education, differing neighbourhoods, and/or disability

o Languages, ethno-racial communities, and cultures

o Lifespan perspectives (e.g., elderly vs. young family)

o Family structures and roles (e.g., single, married, caregiver, friend).

o Different experiences with health issues and healthcare

• Consider barriers that different groups may have to participating:

o Avoid recruiting only those with certain capacity, skills, and experience (e.g., being articulate, well

educated, able to represent others from their group)138

o Use different outreach and engagement methods to include those who are not typically involved or are

more vulnerable or marginalized.

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To learn more about why diversity matters, kinds of diversity, removing barriers to participation, tips and tools for

reaching out, and case examples, see Health Quality Ontario’s Recruiting for Diversity.

Providers, leaders, sponsored groups (e.g., cancer survivor support group, online forum for new mothers),

organizational web pages, newsletters, and social media posts can all help with outreach.

The Alberta Health Services Patient Engagement Toolkit includes a self-assessment tool to help potential

patient partners think through their strengths, attitudes, and other practical interview considerations (e.g.,

who should be involved, how to set up the interview, sample questions). Be sensitive to when individuals

may not be ready for patient partner roles (e.g., individuals who have experienced harm and may be at

risk for being re-traumatized).

Building capacity for partnership can shape an organization’s culture. To do this, include patient

engagement, patient and family-centred care, and their link to quality and patient safety in orientation

programs.139 Experience shows that it is essential to train everyone involved to partner effectively.

The University of Montreal trains patient partners and providers to collaborate on quality improvement

initiatives. The training is co-led by a patient and provider and focuses on building the competencies

needed for effective patient partnership and collaboration, such as:140

• Understanding roles and responsibilities

• Developing shared goals

• Organizing effective meetings

• Communicating effectively

• Leading collaboratively

• Evaluating the partnership together

Preparation and support for patient engagement in patient safety Selecting patient partners for patient safety initiatives begins with clearly describing the required skills and

experience.141 This is done by the people leading the initiative, team, committee, or those designated to

bring patient partners on board. Whenever possible, look for patient partners with program, service, or

care-process experience. Provide them with clear expectations, participation benefits, available supports,

and a primary contact.

Established patient and family advisory councils are usually the first place to look for patient partners, but

they might not include members with the required skills and experience. You may need to look elsewhere,

which also helps overcome the tendency to work with the same experienced patient partners on multiple

projects. Patient partners may burn out and diversity is always beneficial.

Preparing patient partners To ensuring a good fit between patient partners and an engagement opportunity:

• Clarify the background, experience, and/or skills needed to participate

• Specify the type and extent of participation (e.g., tasks, expected contribution, duration, location,

other stakeholders involved)

• Develop a recruitment strategy and provide training and orientation. Consider:

o Do people need to have personally experienced a health condition, specific care process,

program, or unit?

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o Could the participation cause harm? (e.g., Will the incident analysis trigger difficult memories

or emotions?)

o Do people need specific experience, skills, or training to participate meaningfully? (e.g.,

knowing how to reflect on their own experience and think about what it means for improving

care processes or systems).

o What diversity will accurately reflect the people affected by the care process, program, or

service?

Checklist: preparing patient partners for work on committees, workgroups, and teams142

Information to share Topics to cover Terms of reference

• Purpose

• Goals and objectives

• Duration (if not an ongoing committee, work group, or team)

• Frequency of meetings

• Confidentiality

Decision-making • Process for setting the agenda

• How decisions are made (e.g., rules, voting, consensus)

Membership • List of members and their background

• Roles and responsibilities (e.g., who chairs the meeting)

Background • Accomplishments to date

• Barriers

• Record/minutes of recent meeting(s)

Progress • Upcoming agenda items

• Success measures

• Any priority shifts

• Strategic objectives

Background information • Current research

• Relevant policies and protocols

Handbooks help orient patient partners to their role, with tips on:

• How to prepare to participate in meetings

• Using their voice effectively to make change

• The difference between debate and dialogue

• Understanding the dimensions of patient experience

Depending on the patient partner’s role, clarify when sharing a personal story is appropriate and helpful

and when they need to move beyond it to focus on and provide input into the improvement work’s goal.

Participating on a quality and safety improvement team or committee is unique from other patient partner

roles and requires additional preparation and support for patient partners. (See the following table.)

Preparing for the partner role on a quality and safety improvement team or committee143

• Explain jargon or acronyms commonly used by the team or committee and encourage patient partners to

speak-up when they do not understand

• Prepare patient partners for the clinical manner in which providers may discuss patients or disease

progression. It may seem harsh or insensitive.

• Check-in early and often to find out how patient partners are reacting to what they are hearing

• Provide general training on quality improvement methods and explain the organization’s specific

approach. Mention current quality and safety issues and priorities in the organization. Having some

background will help the patient partner become an active member of the team.

Consider also:

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Preparing for the partner role on a quality and safety improvement team or committee143

• Having patient partners participate in the same training that staff receive

• Creating basic training tailored to patient partners and their role

• Identifying a mentor or coach who can help prepare and support the patient partner. This could be

another provider on the team or committee, a quality improvement specialist or coach, or an experienced

patient partner.

Preparing providers and leaders

As patient engagement on teams or committees becomes more common, providers and leaders also

need to prepare for their role. The following table offers guidance for leaders and others supporting

providers in the partnership.

Preparing providers to work with patient partners144

Consideration Description

Link patient partner

involvement to specific goals

and objectives

• Identify how patient partners have contributed to the objectives of the

committee, work group, or team

• Show that patient partners are valued as integral members

Provide opportunities for staff

members to ask questions,

express concerns, and give

feedback

• Concerns might be about:

o Health information privacy and confidentiality

o Fit and culture

o Impact on existing work processes

• Keep communication channels open to:

o Catch any concerns early in the process

o Build a culture of transparency and acceptance

Provide a mechanism for

ongoing feedback

• Periodically check in with staff members to:

o Evaluate how the partnership is working

o Address any barriers as necessary (typically done by committee chair)

Providers should engage with patient partners as equal members of the safety and improvement team or

committee. Providers might consider them “honoured guests” and give them special treatment. Instead,

patient partners should receive the same professional treatment and expectations as any other team or

committee member. Remembering that a patient partner is a full member of the team leads to a more

successful partnership.

Team or committee members should be reminded that this is a unique and, for some, a new experience:

• Patient partners may need to time to feel comfortable. All members should understand each

other’s perspectives and experiences (e.g., harm event or other bad experience) to partner

effectively.

• Providers might need more information about the benefits of including the patient and family

perspective and how the process worked for other teams or organizations. Share information in

advance about the patient partner’s background, their training and experience, and about the

team or committee members.

• Being explicit about ground rules may help reduce defensiveness and allow members to truly

listen to understand one another’s experiences. These can be established ahead of time or as

part of the group’s process.

For team or committee chairs or clinical leads, create supportive, positive, constructive working

relationships through:

• Briefing the patient partner before and after meetings to share information, answer questions, and

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check in on any hesitations or concerns

• Keeping patient partners informed

• Inviting input from everyone, ensuring that partners have a structured opportunity to share their

perspectives and ideas

Ensure information privacy and confidentiality, which is a common concern for providers, through:

• Providing patient partners with the same training on these issues as other members of the team

or committee

• Creating guidelines for information-sharing and confidentiality

• Taking steps to de-identify sensitive information when appropriate

• Real-time reminders (e.g., at the end of each email)

Other best practices for supporting partnerships on teams or committees include:

• Including two to three patient partners

• Identifying a primary contact to help prepare and stay informed

• Providing different ways to participate (e.g., virtual, in-person, in writing)

• Paying attention to logistics and practical support (e.g., meeting times, location, expenses)

• Offering a mentor for new patient partners and working with them to identify training and support

needs, including emotional support

• Bringing patient and family stories of their care journey into discussions about safety and

quality.145 When meetings open with a patient experience, it helps to:

o Ground discussion in this critical truth—that care safety and quality has a very personal and

very direct impact on patients and families

o Motivate members to find solutions and make changes

o Unearth the contributing factors for the problem and the specific points in care where

solutions are needed to improve safety and quality146

3.2 Partnering in patient safety

“‘First do no harm.’ This principle remains central to the provision of high-quality healthcare. The mission

to make care safer unites professionals and patients alike, and safety is a key component of any quality

initiative.”147

Patient partners are linked to the following two safety and quality processes:148

• Patient safety management: The actions that help to proactively anticipate patient safety incidents

and prevent them from occurring. These include managing patient safety risks, co-designing and

testing safety solutions, and quality improvement processes. Patient safety incident reporting,

quality and safety committees, monitoring and reporting on safety and quality outcomes and

quality improvement initiatives all work together as part of a learning system.

• Incident management: The actions that follow patient safety incidents (e.g., near misses),

including immediate response, disclosure, incident analysis, implementing actions to reduce risk

of recurrence, and sharing learning.

Patient engagement in patient safety and incident management needs to move beyond pilot projects to a

more strategic approach149 and be structured into an organization’s quality and project management

processes.150

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Patient engagement in patient safety

Patient engagement in preventing harm and maintaining care safety:151

• Provides insights and ideas for quality improvement efforts

• Challenges assumptions

• Improves communication between patients and providers

• Motivates providers to make changes by seeing them from the patients’ perspectives

• Ensures that patients are full participants in decisions that affect them

• Empowers patients to become active partners in their own health care

• Results in meaningful changes to healthcare services

. Patient partners152 help prioritize, develop, and review organization-wide quality and safety plans by:

• Participating on the quality and safety committee responsible for developing the plans and reports

to the board

• Providing input into plan development through the patient and family advisory council or another

patient group

• Reviewing the plan’s progress reports and providing guidance on reaching the targets or new

priorities

• Participating in focus groups or town hall meetings to provide feedback on the plans

• Getting involved in planning and implementing the quality improvement and change activities

described in the plan

The following figure (adapted from Alberta Health Services and Health Quality Ontario) summarizes the

steps in the quality improvement process with ideas for patient engagement.

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Identify potential focus for improvement Areas for patient safety improvement can be identified by examining existing patient or family input,

including:

• Patient complaints data

• Patient experience surveys

• Incident reports that include reports from patients

• Incident analysis findings

• Quality and safety improvement plans

If required, engaging patient partners helps gather more information about designing effective tools and

processes, outreach, collecting information, and compiling results through:

• Real-time feedback at the point of care (e.g., waiting room, bedside rounds, at discharge)

• Focus groups or town hall meetings

• One-on-one interviews

• On-line patient forums

• Meetings with the patient and family advisory council (or local equivalent)

• Strategic planning meetings where patients, families, and providers provide feedback to better

deepen understand challenges and improvement opportunities

Organizational self-assessment tools, completed by both providers and patients, can help evaluate

patient engagement in direct care, and key influence on patient safety.153 Remember to consider diversity

in all efforts.

Patient partners who help identify potential improvement focus areas may not be the same people

engaged in other steps. This is a good opportunity for those interested in participating in other steps of

the improvement process (e.g., understanding the system of care or being involved in co-designing and

testing solutions).

Understanding the care system Early in the improvement process, develop a good understanding of what works and what doesn’t in the

full care journey154. Ways to engage patients include:

• Helping create a visual map of the patient journey

• Providing real-time feedback about the experience of care (e.g., in the waiting room, at the

bedside)

• Participating in focus group discussions, one-on-one interviews, or public meetings.

• Completing a survey (e.g., paper, on-line)

• Sharing patient and family stories with the improvement team or committee

Patient partners together with the improvement team set goals and measures that are meaningful to

patients and will impact care outcomes. The Picker Institute in Europe identified these dimensions of

quality that are important to patients and families and that can impact the safety of their care:155

• Relationships and communication:

o Involvement in decisions/respect for preferences

o Clear information and support for self-care

o Emotional support, empathy, respect

• The healthcare service/system:

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o Fast access to reliable healthcare service

o Effective treatment by trusted professionals

o Attention to physical and environmental needs

o Involvement of and support for family/caregivers

o Continuity of care and smooth transitions

Co-designing and testing ideas and solutions Engage patient partners and others who can provide useful input into possible change ideas, including:156

• Brainstorming change ideas to provide a useful perspective on what change matters most. Often

patient suggestions are the ‘low-hanging fruit’.

• Asking patients who have had difficult experiences in the system or who have experienced harm

about what could be done to avoid the problems in the future.

Respect patients’ perspectives and communicate if suggestions are not within the scope of the project or

are not feasible. Solutions should consider leading practices in patient and family-centred care that

improve safety and quality of care (e.g., bedside shift reports, family presence policies, and patient

engagement in planning for transitions).

When testing changes, ask patients and families currently using services for feedback about the change

ideas. After they are implemented, seek out feedback on how the changes are making a difference to the

experience of care.

There are synergies between patient engagement and quality improvement approaches. Patient

engagement and quality improvement specialists can work together to bring the experiences of patients

and family into improvement processes and increase the potential for success.

Combining quality improvement tools and science with the art of purposeful, meaningful patient

engagement is optimal. Sometimes engagement methods or tools can be built into the quality

improvement process to fill gaps (e.g., using video to increase understanding of vulnerable people, such

as elders, palliative patients, and those with multiple chronic conditions who are not well represented in

focus groups and advisory councils.157

Experience-based co-design (EBCD) connects providers, patients, and families to collaborate, identify,

and implement improvement projects. This is preceded by a careful process to capture and understand

the experiences of patients and front-line providers. 158,159 Specific EBCD tools include:

• Interviews: individual interviews with patients, families, and staff to capture care experiences

• Touchpoints and emotion map: emotionally significant moments during patient care journeys

depicted visually using an “emotion map”

• Video: clips from patient and family interviews that depict collective experiences for a specific

care process and highlight emerging themes

• Feedback events: individual group or joint events held with staff, patients, and families to deepen

understanding of care experiences and identify improvement areas

• Co-design events: meetings with patients, families, and staff to develop solutions to the problems

identified during the feedback events

• Surveys: EBCD participants surveyed after events to monitor engagement quality and processes

and capture insights that may not have emerged during group activities.

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Implementing, sustaining, and spreading change Change management approaches that reach both the rational brain and the emotional brain160 can help

increase the likelihood that providers and patients will change behaviours. Patient partners help

implement, sustain, and spread successful changes within the healthcare organization and more broadly.

To do so, involve patient partners in sharing success stories of improvements in safety (e.g., through

newsletters, social media, by co-presenting at meetings, workshops, conferences, and at QI training

sessions). Patient partners can:

• Make an emotional connection through stories and examples

• Help providers overcome barriers to adopting changes

• Serve as mentors

• Help raise awareness about the changes

• Motivate and support all involved

• Guide other patient partners who are new to improvement processes

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3.3 Partnering in incident management This section focuses on the opportunities for patient engagement in patient safety incident reporting,

incident analysis, and quality improvement processes.

Reporting There is emerging evidence31 that patients can recognize patient

safety risks and incidents, some of which are not otherwise

identified by existing monitoring systems. They are also willing and

able to report this information reliably. It enables healthcare

organizations to detect systemic problems in care161 and identify

priorities for safety and quality improvements.

Patients and families are partnering to identify safety risks and concerns in different ways, such as:

• Saskatchewan’s Stop-the-Line, where patients and providers can alert of a safety risk or incident

in real-time

• The Canadian Institute for Healthcare Improvement’s National System for Reporting Medication

Incidents

• Complaints reporting systems unique to each healthcare organizations

Patient safety incident reporting is still an emerging area for patient engagement.162 Most incident

reporting systems are not set up to include or are not accessible to patients so they can report (e.g., a

hard-to-access technical database). Some incident reporting systems are set up specifically for patients.

One hospital in the U.S. asked patients to give feedback about the same patient safety incidents as

providers reported. The additional information from patients helped identify preventive solutions to build

safer care.163

Patient partners can work with providers to design and test new methods that engage patients and family

in incident reporting. Schneider recently tested a new system-level approach that allows patients and

families to report observed safety risks and concerns, patient safety incidents, and near misses online or

over a toll-free phone number to a real person.164 Patient partners helped design the system by providing

feedback on the incident reporting forms through focus groups and individual interviews, and testing the

final form.

Incident analysis

“The first thing said and something I will never forget is that the purpose of [the incident analysis] was not

to see how the person may have failed the system but how did the system failed the person. That

philosophy stuck with me and it was so inspiring and encouraging. The beauty of the [analysis] is that it is

very structured and it’s said over and over again that we are not looking at the individual person, we are

looking at what failed in the system.”165

• “In the last 12 months, Seattle Children’s Hospital has shifted its expectation from asking ‘Should

we involve a parent in this Serious Safety Event?’ to ‘Why wouldn’t we involve a parent in this

Serious Safety Event?’ This has presented a major culture shift at Seattle Children’s with

providers, leaders, and families. … We did get initially, and sometimes still, some push back

about involving [patient family advisors] at the table. The feedback we get is that it’s just one

[patient family advisor]… but sometimes it’s just one doctor or one nurse. Having a [patient family

A patient safety incident

management system is developed,

reviewed, and updated with input

from clients, families, and team

members, and includes processes

to report, analyze, recommend

actions, and monitor improvement.

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advisor] at the table is just like having any other discipline at the table… it is a [patient or family

member] who is well-informed, supported and educated about how to be at that table.”166

Incident analysis is part of responding to a patient safety incident that resulted or could have resulted in

harm. Other terms used for harmful patient safety incidents include “critical incident” and “adverse event.”

Incident analysis167,168,169 is a structured, objective process that aims to determine:

• What happened?

• How and why it happened?

• What can be done to reduce the likelihood of recurrence and make care safer?

• What was learned?

The process:

• Is guided by thorough information gathered about the incident and best practices for the care

processes related to the incident

• Focuses on understanding what went wrong in the system (system failure) rather than on placing

blame on an individual involved in the incident

• Helps with understanding the whole care system that contributed to the incident, and the human

factors (e.g., peoples’ behaviours, abilities, limitations, and their relationship to the physical

organization and cultural work environment). Understanding human factors helps improve

technology design, processes, and work systems to be safer, efficient, and effective.

• Results in recommended actions to strengthen safety of systems and care processes, which may

result in specific safety improvement initiatives

Because harmful incidents may have serious consequences for the patient and family, the review process

can be emotional. Take care to provide practical and emotional support to patients, families, and

healthcare providers as well as those reviewing the case and recommending a plan to prevent future

harm.

How are patients and family engaged in incident analysis? After a patient safety incident occurs, gather initial information to determine the actions that should be

taken to understand what happened and to develop recommendations to prevent a future similar incident.

For an incident where a patient has experienced serious harm, conduct a formal incident analysis process

that involves a review team. The specific method used to analyze the incident, and patient and family

involvement varies among healthcare organizations.

The patient and family directly affected by the incident should receive information through the disclosure

process, an incident analysis interview, and through updates about follow-up actions. They may also

choose to be more involved in organizational change for their own healing journey.

Etchegaray at al.170 found that patients and families are somewhat aware about what contributed to their

incidents. Out of 72 people interviewed, all could identify at least one factor that contributed to the

incident and, on average, people identified three to four factors. The most frequently mentioned factors

were:

• Provider qualifications/knowledge (79 per cent)

• Safety policies/procedures (74 per cent)

• Communication (64 per cent)

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Patients and families identified these factors from their own personal observations (32 per cent), personal

reasoning (11 per cent), personal research (seven per cent), record review (either their own medical

records or reports they received in their own investigation) (six per cent), and being told by a physician

(five per cent). They were also able to provide suggested actions to address each of the contributing

factors. Most people in the study were not involved in the incident analysis process, so vital information

may have been missed. The study concluded that healthcare organizations should interview patients and

families about the event that harmed them to help ensure a full understanding of the causes of the event.

In Alberta, patients and families are involved in two steps of patient safety incident reviews:171

• Interviewed at the information-gathering stage to gain their understanding of the incident’s cause,

what could have prevented it, and any actions they think the organization should take to improve

the safety of the system

• Invited to review draft recommendations for feedback and refinement

Patient partners can be involved in helping the organization learn and improve after patient safety

incidents by:

• Bringing the patient voice to an organizational safety and quality committee responsible for

policies and processes to monitor and improve safety and quality

• Participating on quality improvement teams that design and test improvements to improve safety

of care processes

Involving patient partners in incident analysis is a specialized and emerging practice.172 It requires training

for the patient partner and the team or committee. Patient partners bring a unique and valuable

perspective, especially in identifying areas where things went wrong and opportunities to improve.173

Incident analysis teams typically have four to six members, including providers with expertise in the

related care process and people from different levels of the organization. Do not include people who were

directly involved in the incident, but interview them for information—both patients and their families, and

providers.

Organizations should gain experience engaging patient partners in other ways before bringing them into a

complex, sensitive process, such as incident analysis. Demonstrating positive results from other patient

engagements will help create a supportive culture with the trust needed to bring a patient partner to the

incident review table.

Select the patient partner and prepare, train, and support them to participate on the incident review team.

As with any member of the review team, the patient partner should sign a confidentiality agreement and

keep sensitive information private. Overcome challenges with sending confidential information over e-mail

by communicating verbally with the patient partner before meetings and providing them with written

information to review on-site before and during meetings.

Developing a strong analysis team

Incident analysis involves very confidential, sensitive, and often legally protected information. It is an

emotionally charged situation, where feelings of shame, embarrassment, and fear can risk harming the

participants. For these reasons, building trust is imperative. Strategies include:

• Providing opportunities for providers and the patient partner to talk to each other about their

hopes and concerns about participating on the team

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• Being clear that the organization has a just culture and that incident review is focused on

understanding “how the system failed the person, not how the person failed the system.” A just

culture balances two factors: understanding system failure, and the responsibility and

accountability of providers delivering care.

• Approaching patient engagement in analysis incrementally:

o Decide how you will measure success of the partnership in incident analysis

o Begin with one experienced patient partner who is well trained, well informed, and well

supported to participate

o Start with a simpler incident review

o Test out the process

o Review together and assess success. What worked well and what could be improved?

o Build on success slowly, training a small number of experienced patient partners to

participate to build relationships and ensure consistency

o Support experienced patient partners to mentor newer patient partners

o Create opportunities for patient partners to come together to support each other and

share learnings

Concerns of staff/providers about involving a parent in incident analysis174

Concerns from providers Response from patient partners

What if the patient or family member

(e.g., child) is still receiving care in the

area being discussed? Won’t that

destroy the trust they have in the

organization or service?

What if it hits too close to home for the

patient partner? We don’t want to make

things harder for them.

What if they feel scared it could happen

to them or their family member?

• “Makes me feel more secure and trusting because it takes a lot to

admit fault.”

• “Builds more trust because things you would think the hospital

doesn’t notice… you see that they do notice them.”

• “A lot of patients and families don’t realize how much respect the

provider has for them.”

• “I trust them more, ten-fold.”

• “I now feel less intimidated when I come in for her care.”

• “It didn’t change my trust because what came to the forefront was

the dedication of everyone in the room to face the hard issues…

to find out why this happened and not just try to grasp something

simple or easy to fix and hold it up as the cause.”

Experienced patient partners and providers will more likely have the skills needed to participate in a

patient safety incident analysis because they:

• Are confident speaking up in groups that include figures of authority (e.g., leader, director of a

clinical area)

• Have insight into their own emotional triggers and the emotional responses of others (e.g.,

discussing the details of an incident of harm can be distressing to all involved)

• Are comfortable with technical discussions

While it is useful for the patient partner to have had some personal experience with the

procedures/diagnoses for the incident, don’t involve someone “too close to home.” Have an open

conversation with the potential patient partner about the risks and benefits to arrive at the best decision.

Orient patient partners to a patient safety incident analysis team:

• Ensure experienced patient partners are well-briefed and well-prepared before the first review

meeting

• Share the following information in advance:

o The method for the incident analysis

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o Common and likely patient safety and medical terms

o Analysis scope, including any concepts or best practices that may help understand what

led to the incident and what actions could be taken to prevent a future similar incident

o Areas where the patient or family perspective is most needed

o Potentially contentious discussions areas and conflicting opinions

• Debrief the patient partner after participation to provide emotional support, appreciate their work, and learn how to improve the process

• Debrief the incident review team with a follow-up survey to the team leader or through a follow-up discussion with the team leader or full team (see the following table for possible questions)

Kalbach et al. recommend the following debrief questions after incident analysis175

Patient family advisor Incident analysis team (lead or full team)

• What was it like for you to be involved?

• How did you feel about your contribution?

• Do you have questions or are you confused about

anything you heard?

• Were details discussed that were difficult for you to

hear/process? (emotional impact of involvement)

• How did the patient partner’s participation impact

the outcome?

• Are there ways we can better prepare patient

partners for involvement?

• Are there ways we can better prepare staff/

providers for involving a patient partner?

Learning from patient engagement at organizational level Partnership requires regular check-ins to assess what is working well and what needs to be improved.

Sometimes obvious tension points need to be addressed to prevent them from getting in the way of the

improvement work. As a safety or quality plan or project wraps up, set aside time to evaluate the

experience of working together. Do this through dialogue, exit interviews, or structured feedback surveys.

Use lessons learned from the evaluation to strengthen partnerships in the future.

Questions to assess the patient partner engagement in improvement176

• How at ease did you feel by joining the team?

o What was your experience of welcome by the team (respect, language, fairness, and

understanding)?

o Have you felt like a full member of the team?

o Were you comfortable communicating your ideas and perspectives?

o To what extent did you feel that your ideas and perspectives were considered by other team

members?

• What most helped your participation in the team?

o Did you receive support from anyone to help you participate (e.g., staff person, coach, experience

patient partner)? How did they help?

o What other support would have been helpful?

• What do you most appreciate about your contribution?

• To what extent did the objectives of the initiative address the needs of patients and family? What do you think

are the greatest impacts that the work may have on patients and family?

• In your opinion, what did you bring to the team/to the improvement process?

• How did you personally benefit from participating? What skills did you gain?

• How did your participation benefit the organization?

• What is your overall satisfaction with your involvement on the team?

• What are the greatest challenges/obstacles to involving patient partners in these quality improvement

processes?

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3.4 Summary – what you can do

Patient partners • Find out how to participate in quality and patient safety work. If no opportunities exist or match

your interests, provide this feedback.

• Reflect and be honest about your motivations for becoming a patient and family partner (e.g., to

help prevent harm and improve experiences or to resolve a contentious issue).

• Learn how to become an effective patient partner and ask how the organization will support you

in your role (e.g., expense reimbursement, training, resources, emotional support).

• Get clarity about your role, expectations, and the purpose of the work.

• Ask about or suggest ways to bring in more patient perspectives if you are not sure the topic is

felt or experienced more broadly (e.g., surveys or interviews with other patients and families).

• Clarify unfamiliar language and terms used by quality team or committee members.

• Ask about the organization’s quality and safety frameworks and become familiar with the basic

concepts, tools, training, and mentorship opportunities.

• Find out when and how you will hear about project outcomes and next steps.

• Provide input into risk and patient safety priorities based on your experience.

• Understand the patient engagement processes and help identify gaps and solutions.

• Help develop goals and indicators that matter to patients and families.

• Ask how to get involved in incident analysis and incident management.

• Find out the procedure and resources available to patients and families after harm. Bring forward

questions, concerns, and improvement ideas to the incident management process.

Providers, patient engagement specialists • Understand how patient engagement in patient safety is organized and resourced in your

organization.

• Reflect and be honest about your own beliefs, attitudes, and behaviours that help or hinder

authentic patient engagement.

• Continue to develop your patient engagement competencies and skills; invite feedback on your

performance from patient partners.

• Learn about, champion, and help advance good patient engagement practices.

• Build coalitions, solicit feedback, and get support from others about engagement processes.

• Support patient partners and team or committee members:

o Transfer knowledge between newer patient partners and experienced ones

o Always try to include at least two patient partners

o Facilitate a good fit between patient partners and the work.

o Ensure everyone has relevant information to effectively participate

o Involve patient partners as early as possible and establish lines of communications

o Introduce patient partners as key members and experts in the patient experience

o Create rules of engagement early on to set shared principles and mutual expectations

o Create a safe space for all—especially patient partners—to speak up. Explicitly invite

every new patient partner to speak up and take time to address their points.

o Check in with everyone regularly to see how engagement is going and what to improve

• Know and follow your organization’s policies and procedures for patient safety incident

management (e.g., reporting, disclosure, incident analysis, learning, improvement).

• Ensure all involved, including yourself, have access to practical and emotional support after an

incident.

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Leaders • Support patient engagement in your organization:

o Embed expectations for working with patients and families as partners wherever possible

(e.g., mission, vision, policies, performance measures)

o Provide an organizational framework, training, and support for patient engagement

o Position patient engagement structures and functions to effectively influence and

contribute to patient safety, organizational goals, and priorities

o Communicate about patient engagement internally and externally. Make sure the people

who use your services can access this information

• Nurture, support, and sustain patient engagement in patient safety:

o Integrate patient engagement with patient safety across the organization, clarifying how

teams, departments, and programs influence one another

o Ensure time and resources for patient engagement are appropriately allocated

o Provide opportunities for staff, patients, and families to learn how to create safe care

o Ensure a collaborative process for developing safety and quality improvement plans

o Test and embed promising patient engagement practices in your organization

• Incident management:

o Value the role that patient partners play in responding to patient safety incidents

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3.5 Practice examples

Patient engagement in incident analysis – Seattle Children’s Hospital

Seattle Children’s Hospital uses root cause analysis (RCA) as the method to understand what happened

after a serious patient safety incident and to develop recommendations for action. A multidisciplinary

team includes anywhere from five to 20 people, depending on the type of incident, but not the individuals

who were part of the event (e.g., the physician, nurse, other care providers). Roles of those supporting

the review team are described in the following table.

It has been a challenge involving patient family advisors in reviewing serious incidents, and the

organization continues to learn from and build upon their experience. Extensive work has been done to

create a dialogue between patients, families, and staff involved in incident review to understand the

barriers to involving patients and families, and to build trust and mutual understanding. This has shifted

the way that root cause analysis is done in the hospital.

Currently, the organization has a policy that an experienced patient family advisor (PFA) is involved as a

member of every RCA.

• To date, five PFAs have been trained to take on this role to provide consistency and to learn how

to refine and strengthen their engagement in the process.

• A recent survey found that 60 per cent of PFAs in the organization were interested in

participating.

Seattle Children’s Hospital review of serious patient safety incidents

Roles Responsibilities Facilitator(s) of the RCA Staff of quality and safety team/ department

• Conduct interviews with each person involved in the incident (patient, family, healthcare providers) before the review team comes together

• May observe care processes, research on best practices, document-related policies and procedures

• Lay out the timeline, the context, and each person’s description of what happened and why

• Prepare structured tools to help the team (e.g., a care process map, a cause and effect diagram).

Health leader • Make sure the RCA team is supported

• Understand the challenges surrounding the incident

• Remove barriers that could block the process or the action items

Process owner: director of the clinical area or whoever has oversight of where the incident occurred

• Help coordinate the investigation

• Present the information at the review team meetings

• Assist in completing the action items

Team members: provider and experienced patient partner

Those who can speak to similar events or experience in the care processes:

• Review the case

• Help determine the causes

• May be responsible for owning action items.

Patient engagement specialist

• Help to recruit and select the experienced PFA to participate on the team

• Work with the quality and safety team to train and prepare the PFA

• Provide support before, during, and after the review

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4. Evaluating patient engagement “I’m always suspicious of a measurement approach that doesn’t involve any opportunity for discussion

with the respondent… there are some situations that just cannot be addressed by any survey – to hear

about them, we just have to talk to people. It’s all about connection – that’s what’s been lost and that’s

what needs to be restored.”177

Methods to evaluate engagement processes and their impact are quite new in healthcare. Evaluating

patient engagement efforts provides patients and families, healthcare providers, and organizations with

information to recognize successes, identify improvements, and validate patient engagement as an input

to decision-making. It also:

• Helps everyone involved reflect and learn from their engagement experience to make

improvements, whether at the point-of-care or in organizational processes and planning

• Provides public accountability by ensuring that what is measured and reported matters to patients

• Builds evidence for patient care, engagement practices, and care outcomes that help shift

individual behaviours and organizational processes. This supports investing in the people and

structures needed for effective and purposeful engagement.

• Evaluating patient engagement should include everyone’s perspectives. Evaluation can take

place at all levels in a healthcare organization and occurs at all stages of an initiative from

planning to final analysis. This chapter covers the critical steps in planning for evaluation and

provides measures and tools that can evaluate patient engagement at the point-of-care and

organizational level, to help integrate patient engagement into the organization.

4.1 Introduction to evaluation Patient engagement in the healthcare system is a relatively new development, though it is becoming

more common. Methods to evaluate engagement processes and their impact are also quite new.178,179,180

Evaluation involves systematically assessing an initiative’s design, implementation, and results to learn or

influence decisions.181 It requires collecting and analyzing information about the program’s activities,

characteristics, and outcomes. Collecting this information involves using predetermined measures, also

called indicators in evaluation literature.

Patients and families participate on evaluation teams, committees, and improvement teams, to help

develop surveys and other methods to evaluate their experiences. They are involved in all stages,

supporting planning, developing tools, collecting information, and analyzing data.

At the most basic level, evaluation is trying to answer questions about:

• Process: How were patients and families engaged? What worked well? What needs to be

improved? Was the engagement meaningful?

• Outcomes: What were the results of the engagement (e.g., tools, strategies, learning programs,

policies)? Did clinical practices improve?

• Impact: How did engaging patients and families affect their care experience? What was the

impact of patient engagement on safety and quality of care and health outcomes? Did it

contribute to positive change?

Evaluation often starts by measuring process and making improvements to the initiative or activity. Over

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time, it is better able to assess outcomes and impacts.

Here are examples or evaluation measures (adapted from Alberta Health Services):

Engagement process measures Engagement outcome measures

• Patient, family, and healthcare provider

readiness to partner with each other

• Representativeness (i.e., those participating in

the evaluation are typically those involved in the

program)

• Diversity of views, opinions, and lived

experiences.

• Early involvement

• Clearly defined task(s), roles, and responsibilities

• Decision-making process transparency

• Patient, family, and healthcare provider

satisfaction

• Timeliness, participation rate, and costs

• Effects of context and changing environment

• Influence on setting priorities and decisions

• How well patients and families were heard and

understood

• Effect on attitude of patients and families and

healthcare providers towards engagement.

• Overall engagement experience satisfaction.

• Engagement goal and promises met

• What patients, families, and healthcare providers

learned from each other

• Effect on relationships, team effectiveness, and trust.

• Effects on context and changing environment

• Unintended (positive and negative) consequences.

• Practice and clinical improvements (e.g., improved

medication adherence, decreased hospital-acquired

infections)

Context can be assessed from both a process and an outcome perspective. To illustrate, a significant

patient safety incident that occurs midway through a process evaluating patient safety could affect both

the evaluation and the outcomes. Assessing the social, cultural, and/or policy context, including

predominant views towards patient engagement, may be important in understanding varying results

across units or facilities. Differences in organizational arrangements (e.g., patient access to electronic

health records, or whether families are considered “visitors”) may also be important.

It can be challenging to attribute outcome and impact changes entirely to patient engagement. There may

be multiple initiatives going on that influence impacts, or the impact of engagement may be an

intermediate step in achieving those outcomes. For example, partnering with patients on the care team or

in a co-design process can generate possible solutions. These solutions then need to be implemented

and tested and may lead to better results.

There are different interpretations about what is important to evaluate. Often both qualitative and

quantitative measures are included. Quantitative measures, that focus on things that can be counted

(e.g., number of participants, on a scale of one to five, how satisfied are you with the hospital food?) tend

to be more common. However, qualitative measures, that capture accounts of experiences, descriptions,

observed behaviours (e.g., patient and health provider stories and experiences) are also important. Many

patients and families want to provide fulsome and nuanced input (often through conversation), which

most quantitative tools, such as surveys cannot accommodate. Both types are important. Numbers

facilitate comparisons. Qualitative data offers detail and nuance, capturing contextual factors and

variation. 182

More work is needed to develop and share practical tools for measuring engagement process quality and

its impact on healthcare processes and health outcomes.183,184 Partnering patients and families with those

responsible for monitoring and measuring patient- and family-centred care and patient engagement will

make the information more meaningful and understandable.

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Planning for evaluation

Considering evaluation at the earliest stage in planning helps clearly define an initiative’s objectives, and

offers a shared understanding of success and how it will be assessed. This also ensures that evaluation

data is collected throughout the process. An evaluation plan should be developed with patient partners as

part of the project team whenever possible.

Include the following components in an evaluation plan:185

Components Description Examples

Purpose • Why are you conducting the evaluation and

how will the results be used?

• Judge program merit or worth

• Improve programs

• Generate knowledge

• Increase engagement,

motivation, and ownership

• Accreditation

Target

audience(s)

• Who are the intended recipients or users of

the evaluation results?

• Patient partners

• Healthcare providers

• Board of directors

Participants • From whom will the data be collected?

• Who will conduct the evaluation?

• What preparation is needed for people to

best fulfill their roles?

• Frequent users

• Frontline providers, patient,

and family partners

• External evaluator

Evaluation

questions and

measures

• What questions will be asked?

• What needs to be measured? How?

• How will data be collected?

• Use a logic model/theory of change/driver

diagram to frame the questions.186

• Consider ethical or privacy issues

• Did patients and families feel

their perspectives were

heard?

• What was their experience?

Methods and

tools

• What is the best approach to get the data?

• What tools will help collect this data and

what training may be required to use the

tool?

• Surveys, interviews

• Interview script, survey tool

Data collection

strategy

• What data needs to be collected?

• When will it be collected and by whom?

• Observational data

• Patient narratives

Analysis • How will the data be analyzed?

• Is the amount of data to be collected

manageable (i.e., only what can be used)?

• Text analytics.

• Thematic content analysis.

• Statistical analysis.

Result

communications

• Who is the target audience?

• How can results best be shared with the

target audiences?

• Written report, infographic

• Presentation, workshop

Required

resources

• Determine and secure the resources

needed for the evaluation

• This will also help verify the extent of the

evaluation

• Time

• Money

• Expertise

• Number of measures.

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Methods and tools for evaluating patient engagement Many evaluation methods and tools exist, and some have been adapted for use in healthcare. Consider

using validated tools where possible. These tools have been rigorously tested, and help ensure data

collection consistency (e.g., if there are multiple evaluators). These tools also allow organizations to

compare data and results across different projects, within the same or across different organizations.

Examples of tools include:

• The Public and Patient Engagement Evaluation Tool (PPEET), which measures the quality and

impact of engagement, and is currently being tested.187 It may be used in a variety of healthcare

organizations.188 Using three questionnaires, it measures four key elements of quality

engagement:

o Integrity of design and process

o Influence and impact

o Participatory culture

o Collaboration and common purpose

• The three questionnaires target those who: o Participate in patient and public engagement activities (e.g., patients, public)

o Plan and execute activities within organizations (e.g., patient engagement specialists)

o Create the vision and build capacity for engagement within their organization (e.g.,

leaders)

• M-P Pomey in collaboration with the integrated health center CIUSSS Mauricie-Centre-du-

Quebec developed two questionnaires to evaluate patient advisors’ participation. One for

healthcare providers189 and one for patient advisors.

The Patient and Public Engagement Evaluation Toolkit190 is a resource designed for practitioners of the

health sector, produced after the completion of a rigorous systematic review of patient and public

engagement evaluation tools. The searchable database includes a wide range of tools to assist in the

evaluation of patient and public engagement initiatives, both in health research and in healthcare.

Additional examples of evaluation tools and resources are available at Selected-Resources-to-support-

Patient-Engagement-in-Patient-Safety.

4.2 Evaluating patient engagement at the point of care Throughout this guide, two broad areas of patient engagement are considered, requiring different

approaches for measurement and evaluation:

• Point-of-care engagement: How patients and families engage in their own care

• Organizational and unit-level engagement: Patient partners in committees, working groups, or

processes aimed at improving quality and safety

Prepare patients and families for evaluation at the point of care so they understand why the data is

collected, by whom, and how the findings will be used. Usually this information (and more) is included in

the data collection tool, but giving them an opportunity to ask questions is usually helpful.

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Measures and tools for evaluating patient engagement at the point of care

Much of the work to date developing point-of-care measures and tools originates from monitoring and

evaluating how patient and family-centred care (PFCC) is being implemented in healthcare

organizations.191

The American Institute for Research has developed an inventory of patient engagement measures, many

of which are linked to PFCC.192 The database presents different measurement areas and the tools used

to gather information. Some measurement examples for point of care are included in the following table.

Accreditation Canada’s standards for client and family-centered care align closely with these broad

measurement areas. Two examples are provided in the table and textbox below.

Excerpt – patient engagement measures inventory

Measurement

area

Measurement examples Measurement tool

examples

Completed by

Access to medical

records

Provide patients with and inform

them about mechanisms to access

their medical information

PFCC Organizational Self-

Assessment Tool193

Providers, although some

questions could be adapted

for patients to complete

Care processes Conduct shift change report at the

patient's bedside

Patient-Centered Care

Improvement Guide Self-

Assessment Tool194

Providers, although some

questions could be adapted

for patients to complete

Care transitions Partner with patients to

develop a discharge plan

IPFCC Hospital Self-

Assessment Inventory195

Providers

Communications Clinicians invite patients and

families to ask questions

Patient-Centered Care

Improvement Guide Self-

Assessment Tool196

Providers, although some

questions could be adapted

for patients to complete

Leadership

support

Leaders provide resources (e.g.,

time, money, personnel) to support

patient engagement

Checklist to Improve

Effective Communication,

Cultural Competence, and

PFCC197

Providers

Shared care

planning and

decision-making

Clinicians invite and welcome

patients and families as partners in

care planning and decision-making

CollaboRATE198 Patients/families

Surveys are a primary source of quantitative data and highlight key improvement areas. While they can

tell you what people think and experience, they do not necessarily tell you why. It is usually not possible

to ask follow-up questions to better understand a patient’s responses. Using a mix of measures (both

quantitative and qualitative) and tools provides for more robust evaluation findings.

Qualitative data, to better understand patient engagement experience nuances, is collected in different

ways. Patients (and/or PFAs and volunteers) sometimes play an active role in collecting this data.

Collection methods include:

• One-on-one interviews (e.g., Patient Family Voices Volunteers interview and document patient

Clients are able to access information in their records, including electronic medical/health records, in a routine,

client-centred, and timely way. Planning for care transitions, including end of service, are identified in the care plan in

partnership with the client and family.

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and family perceptions of their hospital care experience)199

• Focus group discussions (e.g., Small groups gather to discuss and explore their views in detail,

providing an opportunity to listen to a range of opinions and experiences)

• Direct patient engagement observations at the point of care, sometimes using video200

• Ipads or postcards to gather feedback on key questions, such as:201

o Please share one positive example from your recent office visit/hospital experience

o Please share one example that could have been improved

o If you could make one change in the care you received, what would it be?

Using patient experiences data to evaluate engagement at the point of care Patient and family experience data contributes valuable information for patient engagement evaluation in

patient safety. Formal and informal monitoring systems collect patient and family experience data and

bring the information into planning and evaluation processes. One of the most common tools is the

survey.

Several Canadian organizations have included questions related to patient safety in their patient

experience survey. The Health Quality Council of Alberta Satisfaction and Experience with Healthcare

Services Survey includes these questions:

• Based on your personal experiences in Alberta's health system within the past year, to what

degree are you personally concerned that UNEXPECTED HARM could occur in the course of

your care and treatment as a patient? (Participants respond using a scale of one to five, from

“not at all concerned” to “very concerned.”)

• To the best of your knowledge, have you or a member of your immediate family experienced

UNEXPECTED HARM while receiving healthcare in Alberta WITHIN THE PAST YEAR?

• Did this UNEXPECTED harm happen while receiving care for yourself, a family member, or both?

• Now please think about the UNEXPECTED harm that occurred MOST RECENTLY: Did the

doctor or health professionals involved tell you that UNEXPECTED harm had occurred during

your (or your family member’s) care or treatment?

The Canadian Institute of Health Information is currently testing out a new patient experience survey that

includes Consumer Assessment of Healthcare Providers and Systems (CAHPS) measures plus additional

Canadian measures.202 Organizations that use these standard surveys can share their data and compare

with other organizations or health regions. A national system is in place to share, analyze, and use this

patient experience data to identify areas for improvement in the health system.203 Here are some

examples of patient experience survey measures from the Canadian Patient Experience Hospital

Inpatient Survey:

• During this hospital stay, how often did nurses (doctors) listen carefully to you?

• During this hospital stay, how often did nurses (doctors) explain things in a way you could

understand?

• Did you get the support you needed to help you with any anxieties, fears, or worries you had

during this hospital stay?

• Were you involved as much as you wanted to be in decisions about your care and treatment?

• Were your family or friends involved as much as you wanted in decisions about your care and

treatment?

The Institute for Patient and Family-Centered Care in the United States has developed one-page key

measure dashboards204 for patient and family-centered care (hospital or outpatient clinic). The

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dashboards show results from select standard survey questions and tools that measure how well the

organization is advancing patient and family-centered care. Key patient safety and quality measures are

also included (e.g., rates of incidents, hospital readmission rates, emergency department admission

rates). Other key measures are listed as a “yes/no” checklist:205

• Discharge planning checklist

• Shift huddles and bedside shift report

• An accountable leader for patient engagement

• Patient engagement committee or patient partners on committees

• One or more patient representatives serving on the board of directors

Primary care providers can measure their patients’ experiences in their practices with the Primary Care

Patient Experience Survey. The survey was developed by Health Quality Ontario206 in collaboration with

the Association of Family Health Teams of Ontario, the Association of Ontario Health Centres, the Ontario

College of Family Physicians, and the Ontario Medical Association.

Regular processes for partnering with patients and families to monitor and evaluate quality and safety can be enhanced if they consider patient experience data and other measures of patient engagement. The Health Research and Education Trust207 developed a Leadership Resource for Patient and Family

Engagement Strategies, which describes practical examples of patient engagement linked to measures

and outcomes. While largely quantitative measures are provided as examples, the following table

(adapted) provides a good link between engagement, measures, and outcomes or improvements.

Description/process Measurement Outcomes

Patients and families

participate in rounds;

orders and discharge

paperwork are clarified;

patients and families are

involved in decisions

• Percentage of patients and families that

participate in rounds

• Number of stories in which new information

is discovered from patient and family

• Length of time for rounds

• Patient and family satisfaction scores

• Staff satisfaction scores

• Length of stay

• Decrease in length of stay

• Increase in satisfaction

scores

• Decrease in readmissions

rate, safety outcomes

• Change in percentage of

near misses versus harmful

incidents

4.3 Evaluating patient engagement at the organizational level It is also important to measure patient engagement quality and impact at the organization and system

levels. This includes patient and family advisory councils, patient and family committees, and working

groups or teams at various organization levels serving different purposes (e.g., service design, policy-

making, quality improvement, and safety).

Patients and families are also engaging as partners in the evaluation process to help identify appropriate

measures, develop and implement measure tools, analyze findings, etc. Remember to prepare patients

and families to co-design and support evaluation. For example, Patients for Patient Safety Canada

(PFPSC) volunteers selected for evaluation committees are oriented by staff to the specific task and to

the team. Evaluations they contribute to include: advisors to the independent evaluation of PFPSC, leads

in the post-participation evaluation of PFPSC, members of the Evaluation Action Team mandated to

evaluate the National Patient Safety Consortium and the Integrated Patient Safety Action Plan.

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Measures and tools for evaluating patient engagement at the organizational level Patient engagement evaluation at this level can easily draw from the broader field of public engagement,

which includes but is not specific to patient engagement.

Quantitative measures often track what is being done, including the number of patients and families

engaged, the number and type of activities where patients or family were engaged, or the number of

requests for patient partners.

To understand if the engagement was meaningful to participants, evaluate if engagement process goals

were achieved, and track and understand engagement quality. Achieving meaningful engagement

requires that participants:

• Know the purpose for their involvement

• Have good and comprehensive information to support their participation

• Can freely voice their ideas and concerns

• Know what will happen with their input

• Have evidence of the commitment of decision-makers to respect their input

• Are informed about the decisions made, and how their involvement informed these decisions

In the PPEET,208 engagement quality is assessed (at least in part) through the “integrity of design and

process,” which includes these outcomes:209

• Public and Patient Engagement (PPE) participants represent the diverse range of views of those

most affected by the decision

• Participants have access to supports that enable participation, such as:

o Meeting-related expenses

o Compensation, where possible

o Comfortable, non-threatening, and convenient activity locations, amenities, times, and

days

o Relevant information, produced at an appropriate education level

• Clear, two-way communication exists between organizers and participants:

o Process and objectives are clearly communicated

o Participants understand how their input will be used

o The outputs of the PPE activity process are reported to participants, including how their

input will be used in the decision

These are evaluated through the participant and project questionnaires. Respondents use a five-point to

scale to rate measures, such as:

• Participant questionnaire:

o I had enough information to contribute to the topic being discussed

o I was able to express my views freely

o I think this activity will make a difference

• Project questionnaire:

o The project plan had a clear strategy to identify and recruit those most affected by the

decision

o The project plan included a clear statement about how goals and expectations for the

PPE activity would be shared with participants

o The project plan indicated how PPE input would be used

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More organizations are measuring not just how many people are involved, but also who is involved.

Collecting information such as age, language, and cultural background helps monitor perspective

diversity and sets targets for more equitable engagement. This includes engaging those who are more

vulnerable and marginalized or where there might be barriers to their engagement (e.g., language).

The American Institute for Research has developed an inventory of patient engagement measures.210 The

database presents different measurement areas tools to gather information. Some measurement

examples for the organizational level are included in the following table.

Excerpt – patient engagement measures inventory

Measurement

area

Measure example Measurement tool

examples

Completed by

Leadership

support

Leaders provide resources (in

the form of time, money,

personnel) to support

patient engagement

Checklist to Improve Effective

Communication, Cultural

Competence, and PFCC211

Providers

Participation in

organizational

partnerships

Patients and families help

analyze a harmful patient safety

incident.

Patient Engagement Survey212 Senior leaders (e.g., CEO,

CNO), although some

questions could be

adapted for patients to

complete

Policies

Patient partners help develop,

implement, and evaluate a

hospital’s family

presence policy.

Better Together Partnering with

Families – Organizational Self-

Assessment213

Providers

Structures Patients and families participate

on committees, workgroups,

and/or task forces.

Patient-Centered Care

Improvement Guide Self-

Assessment Tool214

Providers, although some

questions could be

adapted for patients to

complete

Patient partner engagement at the organizational or unit level often requires ongoing and long-term

collaboration. The Evaluate Team Collaboration Skills tool provided in A Resource Toolkit for Engaging

Patient and Families at the Planning Table215 evaluates collaboration quality and how it changes over

time. It assesses respect and diversity, structure of participation, and trust on a five-point scale as shown

in this trust scale:

Domain Old ways First steps Making

headway Picking up speed

Strong momentum

Trust I think that others’ intents are self-serving. I am afraid to say what I think.

I’m observing and assessing the safety of the group, such as people’s attitudes and non-verbal communication, and whether I have peers here.

I’m experiencing dialogue, which gives me the opportunity to hear others’ views. I don’t think the group punishes people who express contrary opinions.

I mostly trust the good intentions and motives of others in the group. I am coming to believe in the value of what we can learn from each other.

I realize that the best resolutions require everyone’s contributions and expertise.

Comprehensive orientation provided to new team members and client and family representatives. Services are co-designed with clients and families, partners, and the community.

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Self-assessment tools are also useful. For example, Spectrum Health216 developed a goal-setting tool to

help patient and family advisory councils (PFACs) reflect on their work during the previous year and set

goals for the coming year. Spectrum Health is an integrated health system in the United States, with 17

active PFACs that incorporate patient and family perspectives when planning how care should be

provided.

• Using a 10-point rating scale, PFAC members used a self-assessment tool to individually and

collectively rank where they felt the PFAC was collaborating effectively (meetings, PFAC

members, health leaders engaged with the PFAC, and alignment of PFAC goals with key

organizational strategies and service goals).

• The assessment results helped the PFAC plan for improvements and refine their goals for the

coming year.

Multifaceted approaches to evaluating patient engagement are also used. A variety of methods and tools

were used in the evaluation217 of the two-year engagement project, Partners Advancing Transitions in

Healthcare (PATH):

• These included observational data, surveys, focus groups, interviews, and patient-reported

outcomes using a technology tool.

• One method used was social network analysis, which mapped the social networks of all the

PATH partners (patients, family caregivers, partner organizations and providers), showing

connections and relationships prior to the establishment of PATH (e.g., at the proposal stage) and

six months later.

• The results showed how much more interconnected people became over the course of the PATH

project, with patients and family caregivers reporting almost 10 times as many connections on

average compared to partner organizations and providers.

4.4 Evaluating patient engagement integration into an organization As organizations embed engagement into the way they work, evaluating progress is critical. Keeping it on

leadership’s radar is also important. One way to do that is to embed it into existing performance metrics

(dashboard or other) or corporate level metrics. For example, the Institute for Patient and Family-

Centered Care in the United States has developed dashboards218 (one-page graphic summaries) of key

measures for patient and family-centered care—for the hospital or outpatient clinic.

• Process measures for engagement of patient and family advisors (PFAs) include number of

advisors, hours contributed by PFAs, dollar value of their time, and number and type of

committees and teams with PFAs.

• Other key measures of good patient engagement practice are in a “yes/no” checklist:219

o Appointment of an accountable leader for patient engagement

o Patient engagement committee or PFAs on committees

o One or more patient representatives serving on the board of directors

The Health Research and Educational Trust Patient and Family Engagement Survey220 suggests the

following measures be used regularly to track patient engagement implementation strategies and

organizational impact in hospitals:

• The number of advisory councils across the hospital

• Ratio of patient and family members to staff on advisory councils

• Number of patient partners serving on committees or quality improvement (QI) teams

• Number of staff trained in partnering with families

• Number of staff trained in communicating to support patient engagement

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• Changes in patients’ ratings of hospital care as patient engagement strategies are implemented

• Changes in clinical process and outcomes as patient engagement strategies are implemented

• Changes in market or financial performance as patient engagement strategies are implemented

These measures point to the importance of organizational culture and the role it plays in engagement processes. One of the four elements of quality engagement assessed on the public and patient engagement

evaluation tool (PPEET) 221 is participatory culture—a significant factor that influences engagement

processes.222 It focuses on these prioritized outcomes:223

• The organization promotes and supports ongoing quality public engagement in strategic planning,

policy, and service delivery by embedding PPE values and principles in the organization’s

philosophy and structure

• Organizational leaders and managers have received training in PPE

• PPE practice is being implemented in service and policy work and is part of standardized

business and planning processes

These are evaluated through an organizational questionnaire for senior leaders within the organization

(e.g., board members, executive team, department leads, managers, senior project leads and/or project

sponsors, and organization partners). Respondents use a five-point to scale to rate measures, such as:

• The organization seeks public and patient input when considering patient safety and quality of

care

• A commitment to PPE values and principles is in key organizational documents (e.g., mission and vision, strategy, etc.)

• Comprehensive PPE training and materials are available to support staff

• Organizational leaders ensure that public and patient input is used in service planning and decision-making

Other dimensions of the organization questionnaire include:

Policies and practices that support PPE planning

and implementation

Influence and impact

• An explicit strategy guides the planning of public and

patient engagement (PPE) activities

• The organization has explicit strategies for identifying

and recruiting relevant public and patient participants

depending on the engagement activity

• There is direct resourcing for PPE within the

organization (e.g., through dedicated PPE unit and/or

staff)

• PPE reports are sent to relevant predetermined

users in the organization (e.g., program manager,

senior management, board members)

• Organizational leaders or program areas report

using input from PPE activities

• I am aware of PPE activities that have influenced

relevant Board decisions

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4.5 Summary – what you can do

Patients, families, and patient partners Ask how to share feedback, experience, and ideas about patient engagement and patient safety by:

• Completing a survey

• Agreeing to be interviewed to share your story

• Participating in a focus group discussion

• Participating in a community meeting or forum to share your experience

• Reading documents

Ask how patient engagement influences patient safety across the organization and/or system by:

• Exploring how decisions will impact patients and families

• Describing what success looks like for patients and families

• Checking if patient experience data is being considered in planning and decision-making

• Suggesting other ways to monitor and evaluate patient engagement

• Asking when and how the learning about engagement activity results will be shared

• Reflecting on your own participation in the process

• Obtaining your engagement results

• Asking if there is an evaluation plan for patient engagement and how to get involved

• Suggesting that the patient and family advisory council assess how it is working together and

achieving its goals

Providers and patient engagement specialists • Reflect on your own experience with patient engagement and what could be improved

• Regularly review patient experience data to identify improvement opportunities

• Develop an evaluation plan for engagement. Determine which measures can be linked to and

inform the organization’s overall evaluation strategy and dashboards.

• Invite and encourage patient partners to give their perspectives on how to define and evaluate

success

• Ensure that measurement/evaluation is a regular agenda item

• Produce an annual report that summarizes patient engagement processes and outcomes

• Close the loop with the patient partners by communicating how their feedback was used, actions

taken, and any follow-up steps

• If you are responsible for monitoring or evaluating a safety or improvement project ensure a good

fit between patient partners and the evaluation work and team and appropriate orientation

Leaders • Foster a learning culture that values monitoring and evaluation

• Educate the board and staff about standards for client and family-centred care

• Establish a baseline for measures in patient and family-centred care, and patient engagement

using organizational assessment tools

• Include patient engagement, and patient and family-centred care key performance targets in

organizational performance measures

• Integrate patient engagement evaluation into protocols, charters or terms of reference for

committees that develop policy, redesign care processes, or improve quality and safety

Support measuring patient engagement quality and impact during planning, bringing in the

perspectives of all involved (e.g., patients and family, providers, decision-makers)

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4.6 Practice example

Evaluating a provincial advisory council and advisor experience – Cancer Care

Ontario “We asked ourselves whether patients can have an influence on

the cancer and renal systems at a strategic level. The answer is

yes, they can.”

Cancer Care Ontario224 (CCO) uses patient engagement to

implement patient and family-centred care within the

organization and its services. In their report, Improving Ontario’s

Health System through Patient Engagement, CCO

demonstrated what patient engagement looks like, why it is

important, and the value they have seen so far.

Setting up a patient and family advisory council was a key strategy to engage patients and families at the

strategic level in the organization. To assess the impact of PFAC feedback, CCO used a structured

debrief interview with people (CCO program member or other individuals) after they had made a

presentation to the PFAC. They asked the following questions in the interviews:

• How did you incorporate the input and feedback received from the PFAC (after your

presentation)?

• Have those interactions changed the course of your work?

• How would you describe the value of having the PFAC input into your work?

The responses were grouped by impact into three areas: integration, work impact, and added value see

table below). Understanding the effects of PFAC feedback in transforming healthcare design, delivery,

and evaluation is invaluable when measuring patient engagement at the system level.

CCO was recognized for partnering with patient family advisors to develop and test an evidence-based

advisor survey to measure the advisor experience. The goals of the project were to:

• Monitor and identify process improvements for engaging advisors on an ongoing basis.

• Provide a standardized tool to the regional programs to assess their own advisor engagement

and report their progress at a provincial level

• Create a quarterly survey tool for CCO and the Ontario Renal Network to administer to their current advisors and use the data to report on the organization’s corporate balance scorecard

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Perspectives of CCO program representatives on the impact of CCO PFAC

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Supporting References

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Baker, M. Judd, and C. Maika. London: Longwoods, 2016, 7–10. 2 Schoen, C., and R. Osborn. “The Commonwealth Fund 2012 International Health Policy Survey of Primary Care

Physicians.” Web First, Nov. 15, 2012. 3 Canadian Institute for Health Information, Canadian Patient Safety Institute. Measuring Patient Harm in

Canadian Hospitals. What can be done to improve patient safety? authored by Chan B, Cochrane D. Ottawa, ON: CIHI; 2016. https://www.cihi.ca/sites/default/files/document/cihi_cpsi_hospital_harm_en.pdf

4 Government of British Columbia. Patients as Partners: Nothing about me without me! First Annual Report 2011. http://www2.gov.bc.ca/assets/gov/health/about-bc-s-health-care-system/primary-health-care/patients-as-partners-annual-report-2011.pdf

5 Pomey, M.-P., et al. “Patient partnership in quality improvement of healthcare services: Patients’ inputs and challenges faced. Patient Experience Journal 2(1) (2015): 29–42. http://pxjournal.org/cgi/viewcontent.cgi?article=1064&context=journal

6 Carman, K.L., et al. “Patient and Family Engagement: A Framework for Understanding the Elements and Developing Interventions and Policies.” Health Affairs 32 (2) (2013): 223–231. doi: 10.1377/hlhaff.2012.1133. http://content.healthaffairs.org/content/32/2/223.full.pdf+html

7 Baker, G.R., et al. “Creating ‘Engagement-Capable Environments’ in Healthcare.” Patient Engagement: Catalyzing Improvement and Innovation in Healthcare. London: Longwoods, 2016, 18. https://www.longwoods.com/publications/books/24716

8 Health Canada. Unleashing Innovation: Excellent Healthcare for Canada: Report of the Advisory Panel on Healthcare Innovation. Ottawa: Health Canada, 2015. http://www.healthycanadians.gc.ca/publications/health-system-systeme-sante/report-healthcare-innovation-rapport-soins/alt/report-healthcare-innovation-rapport-soins-eng.pdf

9 Ibid., Carman et al., 2013. 10 Health Council of Canada. Which way to quality? Key perspectives on quality improvement in the Canadian

Healthcare System. Toronto: Health Council of Canada, 2013. 11 Patients for Patient Safety Canada.

http://www.patientsafetyinstitute.ca/en/About/Programs/PPSC/Pages/default.aspx 12 American Institute for Research. A Roadmap for Patient and Family Engagement in Healthcare: Practice and

Research. 2015. http://patientfamilyengagement.org/ 13 Centers for Medicare and Medicaid Services. “About the Partnership for Patients.” Baltimore, MD: Centers for

Medicare and Medicaid Services, 2015. https://partnershipforpatients.cms.gov/about-the-partnership/aboutthepartnershipforpatients.html

14 Baker, G.R. “Evidence Boost: A Review of Research Highlighting How Patient Engagement Contributes to Improved Care.” Canadian Foundation for Healthcare Improvement, 2014. http://www.cfhi-fcass.ca/SearchResultsNews/2014/08/14/evidence-boost-a-review-of-research-highlighting-how-patient-engagement-contributes-to-improved-care

15 National Patient Safety Foundation’s Lucien Leape Institute. Safety is Personal: Partnering with Patients and Families for the Safest Care. 2014. http://www.wapatientsafety.org/downloads/NPSF-Report-3-2014-Safety-Is-Personal.pdf

16 Dentzer, S. “Rx For the ‘Blockbuster Drug’ of Patient Engagement.” Health Affairs 32(2) (2013): 202. l 17 Ibid., Health Canada, 2015. 18 Ibid., Baker et al., 2016. 19 Coulter, A., and J. Ellins. “Effectiveness of strategies for informing, educating, and involving patients.” British

Medical Journal 335. 2007: 24–27. doi: 10.1136/bmj.39246.581169.80. In Health Council of Canada. Turning what we know into action: A commentary on the national symposium on patient engagement. 2012.

20 Kreindler, S.A. “Patient involvement and the politics of methodology.” Canadian Public Administration 52. 2009: 113–124. doi: 10.1111/j.1754-7121.2009.00062.x. In Health Council of Canada. Turning what we know into action: A commentary on the national symposium on patient engagement. 2012.

21 Ibid., Carman et al., 2013. 22 Ibid., Baker, 2014. 23 Accreditation Canada. Client and Family-Centered Care in the Qmentum Program. https://www.cfhi-fcass.ca/sf-

docs/default-source/patient-engagement/accredication-canada.pdf 24 Health Standards Organization. Standards Technical Committees.

https://healthstandards.org/standards/technical-committees/

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25 Ibid., Health Canada, 2015. 26 Michael Smith Foundation for Health Research. “Developing MSFHR’s Strategy for Public Involvement: Findings

from an Environmental Scan.” Unpublished. 2016. 27 Institute for Patient and Family-Centered Care (IPFCC). “About Us.” http://ipfcc.org/about/index.html 28 Picker Institute. http://pickerinstitute.org/ 29 Institute for Healthcare Improvement. Patient and Family-Centered Care Initiatives.

http://www.ihi.org/Engage/Initiatives/PatientFamilyCenteredCare/Pages/default.aspx 30 The King’s Fund. Patient and Public Involvement. https://www.kingsfund.org.uk/projects/gp-inquiry/patient-

engagement-involvement 31 National Academies of Sciences. “Crossing the Quality Chasm: The IOM Healthcare Quality Initiative.”

http://www.nationalacademies.org/hmd/Global/News%20Announcements/Crossing-the-Quality-Chasm-The-IOM-Health-Care-Quality-Initiative.aspx

32 Ibid., Baker et al., 2016. 33 Dagnone, T. For Patients’ Sake: Patient First Review Commissioner’s Report to the Saskatchewan Minister of

Health. Regina: Saskatchewan Ministry of Health, 2009. Available at https://www.saskatchewan.ca/government/health-care-administration-and-provider-resources/saskatchewan-health-initiatives/patient-first-review

34 HQC’s Strategic Plan 2016–2019, Health Quality Council (Saskatchewan), October 2016. http://hqc.sk.ca/Portals/0/HQC%20Strategic%20Plan%202016-2019.pdf?ver=2016-10-06-092247-097

35 Ibid., Health Canada, 2015. 36 Nova Scotia Health Authority (2013). Involving Patients and Citizens: A review of Capital Health’s Engagement

Policy Achievements, 2010–2014. http://www.cdha.nshealth.ca/involving-patients-citizens 37 Pomey, M-P et al. “Patient Advisors: How to implement a process for involvement at all levels of governance in a

healthcare organization,” Patient Experience Journal Vol. 3, Iss. 2, Article 15 (2016). http://pxjournal.org/journal/vol3/iss2/15

38 Ibid., Health Canada, 2015. 39 Berger, Z. et al. “Promoting engagement by patients and families to reduce adverse events in acute care

settings: a systematic review.” BMJ Quality and Safety 23, Issue 7, 2014: 548–555. Plus supplemental material (2 files). http://qualitysafety.bmj.com/content/23/7/548

40 Ibid., Baker et al. 2016, 11–34. 41 Frampton, S.B., et al. “Harnessing Evidence and Experience to Change Culture: A Guiding Framework for

Patient and Family Engaged Care.” Washington, D.C.: National Academy of Medicine, 2017. https://nam.edu/harnessing-evidence-and-experience-to-change-culture-a-guiding-framework-for-patient-and-family-engaged-care/

42 “Five sources of evidence” diagram adapted from Rycroft-Malone et al. “What counts as evidence in evidence-based practice?” Nursing Healthcare Management and Policy 47(1), 2003: 81–90. Available at: http://imaginecitizens.ca/learning-together/

43 Abelson, J., et al. “Supporting quality public and patient engagement in health system organizations: development and usability testing of the Public and Patient Engagement Evaluation Tool.” Health Expectations (2016): 817–827. doi: 10.1111/hex.12378. http://onlinelibrary.wiley.com/doi/10.1111/hex.12378/epdf

44 Ibid., Frampton, 2017. 45 Patients Canada. About Us. http://www.patientscanada.ca/index.cfm?pagePath=About_Us&id=51204 46 Patients for Patient Safety Canada

http://www.patientsafetyinstitute.ca/en/About/Programs/PPSC/Pages/default.aspx 47 HealthCareCAN. Patient-Centred Experience & Design Program: Foundations of Patient and Family-Centred

Care and Engagement. Ottawa: 2016. 48 Appendix 2 – Table 2 – Examples of Impacts of Patient Engagement. In Baker, G.R., 2016. 49 Hall, J. et al. on behalf of the PIPS Group et al. “Effectiveness of interventions designed to promote patient

involvement to enhance safety: a systematic review. BMJ Quality and Safety in Healthcare, Volume 19, Issue 5, e10: 2010. http://dx.doi.org/10.1136/qshc.2009.032748

50 Weingart, Saul, et al. “What Can Hospitalized Patients Tell Us About Adverse Events? Learning from Patient-Reported Incidents. Journal of General Internal Medicine 20, (9) (2005): 830–836. doi:10.1111/j.1525-1497.2005.0180.x

51 Weissman, J.S., E.C. Schneider, and S.N. Weingart, et al. Comparing Patient-Reported Hospital Adverse Events with Medical Record Review: Do Patients Know Something That Hospitals Do Not? Annals of Internal Medicine 149 (2008): 100–108. doi: 10.7326/0003-4819-149-2-200807150-00006

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52 Charmel, P.A., and S.B. Frampton, S.B. “Building the business case for patient-centered care.” Healthcare

Financial Management 62 (3): 2008: 80–5. 53 Epstein, R.M., Street R.L., Jr. “Patient-centered care for the 21st century: physicians’ roles, health systems and

patients’ preferences. Philadelphia: American Board of Internal Medicine Foundation, 2008. 54 Ibid., Baker, G.R., 2016. 55 Steffens, L., et al. “Hospital readmission: the move toward pay for performance.” The Journal of Nursing

Administration 39(11): 2009; 462–4. 56 Ibid., Charmel, 2008. 57 Ibid., Weingart, 2005. 58 Ibid., Weissman, 2008. 59 Khan, A., et al. (2017). “Families as Partners in Hospital Error and Adverse Event Surveillance.” JAMA Pediatric

Online. February 27, 2017. doi:10.1001/jamapediatrics.2016.4812. http://jamanetwork.com/journals/jamapediatrics/article-abstract/2604750

60 Lachman, P., et al. “Developing person-centred analysis of harm in a paediatric hospital: a quality improvement report.” BMJ Qual Saf 2015. doi:10.1136/bmjqs-2014-003795. http://qualitysafety.bmj.com/content/early/2015/03/30/bmjqs-2014-003795.full?rss=1

61 Landers, T., et al. (2012). “Patient-Centered Hand Hygiene: The Next Steps in Infection Control.” American Journal of Infection Control 40: (2012): S11–S17. http://www.chpso.org/sites/main/files/file-attachments/landers_2012.pdf

62 Ibid., Hall, 2010. 63 Ibid., Berger, 2014. 64 Ibid., HealthCareCAN, 2016 65 Trew, M., S. Nettleton, and W. Flemons. Harm to Healing: Partnering with Patients Who Have Been Harmed.

Canadian Patient Safety Institute, 2010. http://www.patientsafetyinstitute.ca/en/toolsResources/Research/commissionedResearch/HarmtoHealing/Documents/Harm%20to%20Healing.pdf

66 McGann, P. “Where we are, Where we are Heading, and How you can ‘ramp up” your Influence on Health System Transformation—a.k.a. “Delivery System Reform—DSR”. Presented at PFCC Partners Patient and Family Advocate Summit, Los Angeles, October 27, 2015.

67 Ibid., Frampton, 2017. 68 Coulter, A. “Patient Engagement – What Works?” Journal of Ambulatory Care Management 35(2) (2012): 80–89.

http://journals.lww.com/ambulatorycaremanagement/Abstract/2012/04000/Patient_Engagement_What_Works_.3.aspx

69 Domecq, J.P., et al. “Patient Engagement in Research: A Systematic Review.” BMC Health Services Research 14:89 (2014). doi: 10.1186/1472-6963-14-89..

70 Kovacs, Burns K. “Canadian Patient Safety Champions: Collaborating on Improving Patient Safety. Healthcare Quarterly 11(Sp): (2008): 95–100. doi:10.12927/hcq.2008.19657. http://www.longwoods.com/content/19657

71 Stanford Children’s Health and Louise Packard Foundation for Children’s Health. (2015). Creating and Sustaining Effective Hospital Family Advisory Councils Findings from the California Patient and Family Centered Care Network of Pediatric Hospitals. http://www.lpfch.org/sites/default/files/field/publications/creating_and_sustaining_effective_hospital_family_advisory_councils.pdf

72 Ibid., HealthCareCAN, 2016. 73 Ibid., Michael Smith Foundation for Health Research, 2016. 74 National Health Service. “Patient Engagement in Patient Safety: A Framework for the NHS.” Sign up to Safety,

2016. https://www.england.nhs.uk/signuptosafety/wp-content/uploads/sites/16/2016/05/pe-ps-framwrk-apr-16.pdf 75 Ibid., Baker et al., 2016. 76 The Social Transformation Project (http://stproject.org/strategy/wheel-of-change/) and The Wheel of Change for

Organizations. http://www.biohabitats.com/wp-content/uploads/WheelOfChange_Organizations_v7-copy.jpg 77 Ibid., HealthCareCAN, 2016. 78 Canadian Patient Safety Institute. Patient Safety and Incident Management Toolkit. Patient Safety Culture.

http://www.patientsafetyinstitute.ca/en/toolsResources/PatientSafetyIncidentManagementToolkit/PatientSafetyManagement/Pages/Patient-Safety-Culture.aspx

79 Ibid., HealthCareCAN, 2016. 80 Singer, S.J., and T.J. Vogus. “Reducing Hospital Errors: Interventions that Build Safety Culture.” Annual Review

of Public Health 34 (2013): 373–96.

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81 Shortell, S.M., and S.J. Singer. “Improving patient safety by taking systems seriously.” Journal of American

Medical Association 299(4) (2008):445–47. 82 Ibid., Baker, et al., 2016. 83 Illingworth, John. “Continuous Improvement of Patient Safety: The Case for Change in the NHS.” National Health

Foundation, 2015. http://www.health.org.uk/sites/health/files/ContinuousImprovementPatientSafety.pdf 84 Ibid., Canadian Patient Safety Institute. 85 Alvesson, M. and S. Sveningsson. Changing Organizational Cuture: Cultural Change Work in Progress. London,

U.K: Routledge. In Baker et al, 2016. 86 Picker Institute. “An Integrated Approach to Patient Engagement in Quality Improvement.” Journal of American

Medical Association 299(4):445–47. Presented at IPFCC Conference, July 2016. 87 Ibid., Baker et al., 2016. 88 Agency for Healthcare Research and Quality. “Supporting Patient and Family Engagement: Best Practices for

Hospital Leaders.” [No date.] https://www.ahrq.gov/sites/default/files/wysiwyg/professionals/systems/hospital/engagingfamilies/howtogetstarted/Best_Practices_Hosp_Leaders_508.pdf

89 Ibid., Illingworth, 2015. 90 Ibid., HealthCareCAN, 2016. 91 Alberta Health Services. “Vision, Mission, Values and Strategies.” Accessed May 11, 2017.

http://www.albertahealthservices.ca/about/Page190.aspx 92 Ibid., Pomey et all., 2016 93 Baker, R., et al. “Expanding patient engagement in quality improvement and health system redesign: Three

Canadian case studies.” Healthcare Management Forum 29(5) (2016): 176–182. 94 Ibid., Agency for Healthcare Research and Quality. 95 Johnson, B.H., and M.A. Abraham. “Partnering with patients, residents, and families: a resource for leaders of

hospitals, ambulatory care settings, and long-term care communities.” Bethesda, MD: Institute for Patient and Family-Centered Care, 2012.

96 Shaller, D., and Darby, C. “High-performing patient- and family-centered academic medical centers: cross-site summary of six case studies.” 2009 (updated 2011/01/26). In Agency for Healthcare Research and Quality.

97 Ibid., Agency for Health Research and Quality. 98 Ibid., Health Canada, 2015. 99 Berman, Shari. “Why human resources policies and practices are critical to improving the patient experience.”

Patient Experience Journal 3( 2), Article 3 (2016). http://pxjournal.org/journal/vol3/iss2/3 100 Ibid., Agency for Health Research and Quality. 101 Institute of Patient and Family-Centered Care. Advancing the Practice of Patient and Family-Centered Care in

Hospitals: How to Get Started – Human Resources Checklist. 2017. http://ipfcc.org/resources/getting_started.pdf 102 Appendix 2 – Table 2 – Examples of Impacts of Patient Engagement. In Baker, G.R., et al., 2016. 103 Disclosure Working Group, Canadian Patient Safety Institute. The Canadian Disclosure Guidelines – A Patient’s

Perspective. Edmonton: 2011. http://www.patientsafetyinstitute.ca/en/toolsResources/disclosure/Documents/CPSI%20Canadian%20Disclosure%20Guidelines.pdf

104 Shift to Safety. http://www.patientsafetyinstitute.ca/en/About/Programs/shift-to-safety/Pages/public.aspx 105 Ibid., Khan et al., 2017. 106 Le-Abuyen, S., et al. “Patient-as-Observer Approach: An alternative method for hand hygiene auditing in

ambulatory care setting.” American Journal of Infection Control 42 (2014): 439–42. 107 Public Health Ontario. JCYH Education,Training and Tools for Hospitals.

https://www.publichealthontario.ca/en/BrowseByTopic/InfectiousDiseases/JustCleanYourHands/Pages/JCYH-Hospitals-Education-and-training.aspx

108 The Canadian Patient Safety Institute offers observation tools for hand hygiene. http://www.patientsafetyinstitute.ca/en/toolsResources/pages/hand-hygiene-observation-tools.aspx

109 Watkins, J.D., et al. “Observation of Medication Errors Made by Diabetic Patients in the Home.” Diabetes 16(2) (1967): 882–885. http://diabetes.diabetesjournals.org/content/16/12/882.full-text.pdf

110 Young, K., et al. “Ensuring Safe Medication Administration through Direct Observation. Quality in Primary Care 23(3) (2015): 167–173. http://primarycare.imedpub.com/ensuring-safe-medication-administration-throughdirect-observation.pdf

111 The Joint Commission and the World Health Organization published this comprehensive overview of the issue of Patient Identification. Available at: http://www.who.int/patientsafety/solutions/patientsafety/PS-Solution2.pdf

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112 The Institute for Safe Medication Practices. Safety Bulletin. March 6, 2012. https://www.ismp-

canada.org/download/safetyBulletins/2012/ISMPCSB2012-02_Analysis_of_Harmful_Med_Incidents_Involving_Psychotropic_Meds.pdf

113 It’s Safe to Ask Campaign, Manitoba Institute for Patient Safety: https://www.safetoask.ca/ 114 Byrd, J., and L. Thompson. “It’s Safe to Ask”: Promoting Patient Safety Through Health Literacy.” Healthcare

Quarterly, Vol. 11, Special Issue, 2008. http://www.safetoask.ca/assets/longwoods.pdf 115 Pomey, M.-P., et al. “Patients as Partners: A Qualitative Study of Patients' Engagement in Their Health Care."

PLOSone 10 (4) (2015): e01–19. doi:10.1371/journal.pone.0122499. 116 O’Daniel, M., and A.H. Rosenstein. “Professional Communication and Team Collaboration.” In Patient Safety and

Quality: An Evidence-Based Handbook for Nurses Vol. 2. Edited by Hughes, R.G. Agency for Healthcare Research and Quality, Rockville, MD: 2008. https://www.ncbi.nlm.nih.gov/books/NBK2637/pdf/Bookshelf_NBK2637.pdf

117 Health Quality Ontario. 2012.Team Building Resource Guide for Ontario Primary Health Care Teams. http://www.hqontario.ca/Portals/0/documents/qi/pc-team-building-guide-intro-en.pdf

118 Canadian Patient Safety Institute. Four Priorities of Patient Safety. http://www.patientsafetyinstitute.ca/en/topic/Pages/default.aspx#MedicationSafety

119 Canadian Foundation for Healthcare Improvement. The Power of Partnerships: Patients and Staff Co-designing Bedside Care. Webinar presentation. http://www.cfhi-fcass.ca/sf-docs/default-source/on-call/oncall-sept28-2016-e.pdf?sfvrsn=2

120 Ibid., Khan, et al., 2017. 121 Manitoba Institute for Patient Safety. The Facts about Critical Incident Reporting and Disclosure.

https://www.gov.mb.ca/health/patientsafety/docs/pamphlet.pdf 122 Chan, A.-W., and D.G., Altman. “Identifying outcome reporting bias in randomised trials on PubMed: review of

publications and survey of authors.” BMJ : British Medical Journal 330 (7494) (2005): 753. doi:10.1136/bmj.38356.424606.8F.

123 Emanuel LL, Taylor L, Hain A, Combes JR, Hatlie MJ, Karsh B, Lau DT, Shalowitz J, Shaw T, Walton M, eds. The Patient Safety Education Program – Canada (PSEP – Canada) Curriculum. © PSEP – Canada, 2016. http://www.patientsafetyinstitute.ca/en/education/patientsafetyeducationprogram/patientsafetyeducationcurriculum/pages/default.aspx

124 O'Connor, E., H.M. Coates, and A. Wu. “Disclosure of patient safety incidents: a comprehensive review.” International Journal for Quality in Healthcare; 22 (5) (2010): 371-379; DOI:10.1093/intqhc/mzq042.

125 Canadian Patient Safety Institute: Canadian Disclosure Guidelines. http://www.patientsafetyinstitute.ca/en/toolsResources/disclosure/Documents/CPSI%20Canadian%20Disclosure%20Guidelines.pdf

126 Canadian Patient Safety Institute: Patient Safety and Incident Management Toolkit. http://www.patientsafetyinstitute.ca/en/toolsResources/PatientSafetyIncidentManagementToolkit/Pages/default.aspx

127 Reinersten, J.R., M. Bisognano, and M.D. Pugh. Seven Leadership Leverage Points for Organization-Level Improvement of Health Care. Cambridge, MA: Institute for Healthcare Improvement, 2008, 39. In Baker G.R., et al. 2016.

128 Ibid., Pomey, 2016. 129 Saskatchewan Health Patient Family Advisor Handbook.

http://hqc.sk.ca/Portals/0/documents/HQC0709_PFA_Booklet_revised.pdf 130 Health Research & Educational Trust. Partnering to improve quality and safety: A framework for working with

patient and family advisors. Chicago, IL: Health Research & Educational Trust, 2015. 131 Sharma, A.E., and K. Grumbach K. “Engaging patients in primary care practice transformation: theory, evidence

and practice. Family Practice. cmw128. (2016). DOI: https://doi.org/10.1093/fampra/cmw128 132 Institute for Patient and Family Centred Care. Staff liaison for patient and family advisory councils and other

collaborative endeavours. 2010. http://www.ipfcc.org/resources/Staff_Liaison.pdf 133 Ibid., Pomey, 2015. 134 Université de Montréal Pratique collaborative et partenariat patient en santé et services sociaux – Référentiel de

compétences (French only). 135 Tambuyzer., E., G. Pieters, and C. Van Audenhove. “Patient involvement in mental health care: one size does

not fit all.” Health Expectations 17 (1) (2014): 138–50. 136 Government of Victoria Department of Education and Early Childhood Development. Stakeholder Engagement

Framework. Melbourne: Government of Victoria, 2011.

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137 Health Quality Ontario. Recruiting for Diversity. Guide for Creating and Sustaining Patient and Family Advisory

Councils. 2016. http://www.hqontario.ca/Portals/0/documents/pe/recruiting-diversity-en.pdf 138 Boivin, A., et al. “What Are the Key Ingredients for Effective Public Involvement in Health Care Improvement and

Policy Decisions? A Randomized Trial Process Evaluation.” Milbank Quarterly 92: (2014), 319–350. doi: 10.1111/1468-0009.12060.

139 Coulter, A. “Leadership for Patient Engagement.” The King’s Fund. 2012. http://www.kingsfund.org.uk/sites/files/kf/leadership-patient-engagement-angela-coulter-leadership-review2012-paper.pdf

140 Université de Montréal Pratique collaborative et partenariat patient en santé et services sociaux – Référentiel de compétences (French only).

141 Ibid., Health Research & Educational Trust, 2015. 142 Ibid., Health Research & Educational Trust, 2015. 143 Ibid., Health Research and Education Trust (2015). 144 Ibid., Health Research & Educational Trust, 2015. 145 Ibid, Health Research and Education Trust (2015). 146 Health Quality Ontario. Engaging with Patients: Stories and Successes from the 2015/16 Quality Improvement

Plans. 2016. http://www.hqontario.ca/portals/0/documents/qi/qip/engaging-with-patients-en.pdf 147 Yu, A., et al. Patient Safety 2030. London, UK: NIHR Imperial Patient Safety Translational Research Centre,

2016. 148 Canadian Patient Safety Institute. Patient Safety and Incident Management Toolkit.

http://www.patientsafetyinstitute.ca/en/toolsResources/PatientSafetyIncidentManagementToolkit/Pages/default.aspx

149 Ibid, Coulter, 2012. 150 Brosseau, M, et al. “Integrating engagement and improvement work in a pediatric hospital.” Healthcare Quarterly.

In press, 2016. 151 Ibid., Health Quality Ontario, 2016. 152 Health Quality Ontario. “Quality improvement plan (QIP) guidance document for Ontario’s health care

organizations.” 2015. http://www.hqontario.ca/portals/0/Documents/qi/qip-guidance-document-1511-en.pdf 153 Institute for Healthcare Improvement. Patient- and Family-Centered Care Organizational Self-Assessment Tool.

http://www.ihi.org/resources/Pages/Tools/PatientFamilyCenteredCareOrganizationalSelfAssessmentTool.aspx 154 Plsek, Paul, “Using patient experience to drive innovation” in Accelerating Health Care Transformation with Lean

and Innovation: The Virginia Mason Experience, CRC Press, 2014, pp. 145-164 155 Alberta Health Services. AHS Improvement Way A3 Worksheet. 156 Ibid, Health Quality Ontario, 2016. 157 Neuwirth, Esther B., et al. “How Kaiser Permanente Uses Video Ethnography Of Patients For Quality

Improvement, Such As In Shaping Better Care Transitions.” Health Affairs 31, no. 6 (2012): 1244–1250. http://content.healthaffairs.org/content/31/6/1244.full.pdf+html

158 Rohde, Kristina; Brosseau, Mireille; Gagnon, Diane; Schellinck, Jennifer; and Kouri, Christine (2016) "Envisioning mechanisms for success: Evaluation of EBCD at CHEO," Patient Experience Journal: Vol. 3: Iss. 2, Article 16. Available at: http://pxjournal.org/journal/vol3/iss2/16/

159 Bate, Paul; Robert, Glenn, Bringing User Experience to Healthcare Improvement: the concepts, methods and practices of experience-based design, Radcliffe Publishing, 2007.

160 Health Quality Ontario. Change Management in Quality Improvement. 2013. http://www.hqontario.ca/Portals/0/Documents/qi/qi-change-management-primer-en.pdf

161 Schneider, E.C., et al. Developing and Testing the Health Care Safety Hotline: A Prototype Consumer Reporting System for Patient Safety Events. Final Report.” Rockville, MD: Agency for Healthcare Research and Quality, 2016.

162 Ibid., Schneider, 2016. 163 Millman, E.A., et al. “Patient-assisted incident reporting: including the patient in patient safety.” Journal of Patient

Safety. 7(2): 2011 106–8. 164 Ibid, Schneider, 2016. 165 Faultner, J., and Kalbach, S. “Involving Patients and Families in Every Serious Safety Event Review.” Presented

at International Conference on Patient and Family-Centered Care Conference, New York, July 25–27, 2016. 166 Ibid., Faultner, J., and Kalbach, S. 2016. 167 Canadian Patient Safety Institute. The Canadian Incident Analysis Framework. 2011.

http://www.patientsafetyinstitute.ca/en/toolsResources/IncidentAnalysis/Documents/Canadian%20Incident%20Analysis%20Framework.pdf

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168 Canadian Patient Safety Institute. Patient Safety and Incident Management Toolkit.

http://www.patientsafetyinstitute.ca/en/toolsResources/PatientSafetyIncidentManagementToolkit/Pages/default.aspx

169 Health Quality Council of Alberta. “Systematic Systems Analysis: A Practical Approach to Patient Safety Review.” 2012. https://d10k7k7mywg42z.cloudfront.net/assets/5501df86c0d67106cf02ae61/HQCA_SSA_PSR_111913.pdf

170 Etchegaray, J.M., et al. “Patients as partners in learning from unexpected events.” Health Services Research 51 (suppl 3) (2014): 2600–2614.

171 Ibid., Health Quality Council of Alberta, 2012. 172 The Health Foundation. “Evidence Scan: Involving Patients in Improving Patient Safety.” 2013.

http://www.health.org.uk/sites/health/files/InvolvingPatientsInImprovingSafety.pdf 173 Ibid., Health Research and Education Trust, 2015. 174 Ibid., Faultner, J., and Kalbach, S. 2016. 175 Ibid., Faultner, J., and Kalbach, S. 2016. 176 Ibid., Pomey, 2015. 177 Judd, M., et al. “Rethinking ‘Patient Engagement’ Evaluation: A Mixed Methods Approach to Measuring the

Impact of Partnering with Patients and Families in Quality Improvement.” Panel session presented at IPFCC Conference, New York, 2016.

178 Domecq Garces, J.P., et al. “Patient Engagement in Research: A Systematic Review.” BMC Health Services Research 14:89 (2014). http://www.biomedcentral.com/1472-6963/14/89

179 Ibid., Abelson et al, 2016. 180 Shippee, N.D., et al. “Patient and Service User Engagement in Research: A Systematic Review and Synthesized

Framework.” Health Expectations 18 (2015): 1151–1166. doi:10.1111/hex.12090. http://onlinelibrary.wiley.com/doi/10.1111/hex.12090/full

181 Canadian Evaluation Society. https://evaluationcanada.ca/sites/default/files/definition_of_evaluation_20150714-1_en.pdf

182 Patton, Michael Quinn. Utilization-focused Evaluation, Sage Publications, 2008. 183 Ibid., Judd, 2016. 184 Pomey, M.P. “Developing a Tool to Measure Patient Partnership at the Clinical Level.” Presented at IPFCC

Conference, New York, 2016. 185 BetterEvaluation. The Rainbow Framework. 2014.

http://www.betterevaluation.org/sites/default/files/Rainbow%20Framework.pdf 186 BetterEvaluation. Define what is to be evaluated. 2013.

http://www.betterevaluation.org/sites/default/files/Define%20-%20Compact.pdf 187 McMaster University. The Public and Patient Engagement Evaluation Tool.

https://fhs.mcmaster.ca/publicandpatientengagement/ppeet.html 188 Ibid., Abelson, 2016. 189 Pomey MP (2017), Questionnaire for Healthcare Provider to evaluate Patient Advisors’ participation. University

of Montréal, Québec, Canada. 190 Centre of Excellence on Partnerships with Patients and the Public. Patient and Public Engagement Evaluation

Toolkit: https://ceppp.ca/en/our-projects/evaluation-toolkit/ 191 DeSilva, D (2014). Helping Measure Person-Centered Care - A Review of Evidence About Commonly Used

Approaches and Tools Used to Help Measure Person-Centred Care. Prepared for The Health Foundation. http://www.health.org.uk/sites/health/files/HelpingMeasurePersonCentredCare.pdf

192 American Institute for Research. Patient and Family Engagement Measures Inventory. http://aircpce.org/pfe-measure-tool

193 Institute for Healthcare Improvement and the National Initiative of Children’s Healthcare Quality. Developed in partnership with the IPFCC. Patient- and Family-Centered Care Organizational Self-Assessment Tool. http://www.patientsafetyinstitute.ca/en/toolsResources/GovernancePatientSafety/AssessImprovePatientSafetyCulture/Documents/Organizational%20Assessment.pdf

194 Planetree and Picker Institute. Patient-Centered Care Improvement Guide. 2008. http://www.patient-centeredcare.org/

195 Institute for Patient and Family-Centered Care. Hospital Self-Assessment Inventory. http://resources.ipfcc.org/product_p/sat01.htm.

196 Ibid., Planetree and Picker Institute, 2008. 197 Joint Commission Resources. Checklist to Improve Effective Communication, Cultural Competence, and PFCC.

http://www.jcrinc.com/checklist-to-improve-effective-communication-cultural-competence-and-patient--and-

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family-centered-care-across-the-care-continuum/ 198 Elwin, G. CollaboRATE. Measurement tool developed by a research group at Dartmouth Institute for Healthcare

and Clinical Practice, Dartmouth College. http://www.collaboratescore.org/collaborate-measure.html 199 Berry-Berard, et al., “Voices of Experience: Patient and Family Advisors Rounding on Patients in the Hospital.”

Presented at IPFCC Conference, New York, 2016. 200 American Institute for Research. A Roadmap for Patient and Family Engagement in Healthcare Practice and

Research: Practical strategies for advancing engagement in healthcare—starting today. 2016. http://patientfamilyengagement.org/.

201 Johnson, B. “Measuring Patient and Family-Centered Practice and the Partnerships with Patients and Families.” Presented at IPFCC Conference, New York, 2016.

202 Canadian Institute of Health Information. Canadian Preliminary Core Patient-Reported Experience Measures. https://www.cihi.ca/sites/default/files/document/patient_reported_experience_measure_technotes_enweb.pdf

203 Canadian Institute of Health Information. Canadian Patient Experiences Survey Inpatient Care and the Canadian Patient Experiences Reporting System. https://www.cihi.ca/en/health-system-performance/quality-of-care-and-outcomes/patient-experience

204 Institute for Patient and Family-Centered Care. Metrics Sample Dashboard. http://www.ipfcc.org/bestpractices/strategies-for-changing-policies.html

205 American Institute for Research. Addendum to the PfP PFE Strategic Vision and Roadmap – Defining the Person and Family Engagement (PFE) Metrics for Improved Measurement: Purpose and Intention of the Five PFE Metrics. 2016. http://www.hret-hen.org/resources/Addendum-to-Roadmap-PFPDefinitions-20160523.pdf

206 Health Quality Ontario. http://www.hqontario.ca/Quality-Improvement/Our-Programs/Quality-Improvement-in-Primary-Care.

207 Health Research & Educational Trust. A Leadership Resource for Patient and Family Engagement Strategies. 2013. http://www.hpoe.org/Reports-HPOE/Patient_Family_Engagement_2013.pdf

208 The Public and Patient Engagement Evaluation Tool. https://fhs.mcmaster.ca/publicandpatientengagement/ppeet.html

209 Ibid., Abelson., 2016. 210 American Institute for Research. Patient and Family Engagement Measures Inventory. http://aircpce.org/pfe-

measure-tool 211 Joint Commission Resources. Checklist to Improve Effective Communication, Cultural Competence, and PFCC.

http://www.jcrinc.com/checklist-to-improve-effective-communication-cultural-competence-and-patient--and-family-centered-care-across-the-care-continuum/

212 Health Research & Educational Trust in Partnership with the American Hospital Association. Patient and Family Engagement Survey. http://www.hret.org/quality/projects/resources/more_foundation_patient_family_engagement_survey.pdf

213 Canadian Institute for Healthcare Improvement. Better Together – Partnering with Patients and Families Organizational Self-Assessment. http://www.cfhi-fcass.ca/sf-docs/default-source/patient-engagement/better-together-organizational-self-assessment_eng.pdf?sfvrsn=2

214 Planetree and Picker Institute. Patient-Centered Care Improvement Guide. 2008. http://www.patient-centeredcare.org/

215 Alberta Health Services. A Resource Toolkit for Engaging Patient and Families at the Planning Table. http://www.albertahealthservices.ca/assets/info/pf/pe/if-pf-pe-engage-toolkit.pdf

216 Sprague, D., S. Young, and A. Jones. “Spectrum Health 2016 PFAC Goal Setting – Standard Work.” Presented at IPFCC Conference, August 2016. https://www.intelliquestmedia.com/content/ns/201613/186H.pdf

217 The Change Foundation. Charting a New PATH. Toronto: 2016. http://www.changefoundation.ca/charting-a-new-path/

218 Institute for Patient and Family-Centered Care. Metrics Sample Dashboard. http://www.ipfcc.org/bestpractices/strategies-for-changing-policies.html

219 American Institute for Research. Addendum to the PfP PFE Strategic Vision and Roadmap – Defining the Person and Family Engagement (PFE) Metrics for Improved Measurement: Purpose and Intention of the Five PFE Metrics. 2016. http://www.hret-hen.org/resources/Addendum-to-Roadmap-PFPDefinitions-20160523.pdf

220 Ibid., Health Research & Educational Trust in Partnership with the American Hospital Association. Patient and Family Engagement Survey.

221 The Public and Patient Engagement Evaluation Tool. https://fhs.mcmaster.ca/publicandpatientengagement/ppeet.html

222 Ibid., HealthCareCAN, 2016. 223 Ibid., Abelson, 2016. 224 Cancer Care Ontario. Improving Ontario’s Healthcare System Through Engaging Patients and Families. 2015.