K E N Y A • U G A N D A • T A N Z A N I A • N I G E R I A • I N D I A

www.endeavourafrica.com

ENDEAVOUR EMPOWER ENRICH

- Central client/ server architecture. Sal server database.

- Multi Company, Multi-user, Multi-location.

- Supports all network infrastructures.

- Handles both regular and casual employees.

- Graphical reporting dash board

- Completely parameterized system to suite TAX regulations.

- Toggle between the months to review / print any historic data.

- Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo,

Rwanda, Sudan, Nigeria etc.

- Seamless integration with Time attendance, Human Resources and ERP

- Supports full third party software integration.

- Exports payroll reports to Excel, CSV and PDF.

- One step backup and restore.

- Handling huge number of employees.

- Possibility of data migration from the existing payroll.(masters only)

incorporate additions and changes to tax laws with an option to create

- Editable Monthly and Annual PAYE Table and NHIF table.

- Flexible and customizable setup for computation of reliefs under tax laws

such as Insurance Relief, Owner Occupied Interest Relief, Provident Fund,

Pension Schemes and Home Ownership Saving Plan (HOSP).

Sophisticated and comprehensive, paymastersoftware is designed to suit the needs of HR

and Finance professionals across small,medium and large size organizations.Developed with the latest technology,

Paymaster is powerful and yet so easy to usethat it makes payroll processing a simple job

that can be performed in-house.

INNOVATIVE ACCURATEAND AFFORDABLE PAYROLL

SOLUTION

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INTEGRATED WITH BANKING SYSTEMS

• ALL STATUTORY REPORTS • REPORT WRITER • MORE THAN 100 PAYROLL REPORTSREPORTS

MULTI-COMPANY / MULTI-CURRENCY

EMPLOYEE MASTER

HR DETAILS

USE OF PMT / DEDUCTIONS

CASUAL MODULE

IMPORT / EXPORT UTILITY

LOANS & SAVINGS

LEAVE MANAGEMENT

MULTI-PROCESS PAY

PERMANENT MODULE

STATUTORY SETUP

TIMEATTENDANCE

HUMANRESOURCES

WHY CHOOSE USHighly reliable:-

Having been used for 10 years paymaster caters for all industry

vertical needs. Product has been tested for more than 2000 custom-

ers and is highly reliable and accurate.

Strong technical team:-

Endeavour Africa Group has 140 professionals across group and

presence in 7 African countries. With a strong technical team a client

Industry vertical experience:-

We have more than 500 installations on Payroll System. The software

it as a completely parameterized system. It caters for various

for industries such as manufacturing, distribution, hospital, super

Constantly upgrading product:-

Pay Master is constantly developed and upgraded. We keep on

coming up with newer versions and new features to suit arising

requirements.

End-to-end user control:-

database server.

Multiple functions in a single package:-

utilization and requires an average inexpensive machine. It can run

on any versions of windows operating systems.

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PARAMETERIZED PAYROLL SETUPThe systems can accommodate more than one company in it or com-

pletely independent company branches by putting in boundaries that cut any relationships between data from either. It provides:

• Fully Parameterized system as per requirement

• Check printing module

• No Hard coding of Taxation Rules, User can change on his own

• Inter (Branch, department, category, Designation) movement history

• Various tools to Setup Absenteeism, Over Time Rates, Housing,

HOSP, Leaves, Leave Encashment, Quarters, prorate Salary Calcula

tion, Rounding, etc

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• Quarters calculation which includes rate on free housing,

free meals and agricultural employees

• Loan calculation with consideration of the KRA prescribed

interest rate, company’s interest rate and the fringe bene�t

taxation rate.

• General global settings including limit on salary advance,

prorating salary based on date of joining and date of

leaving, enabling net to basic calculator and enabling

multi-currency functions.

• Unique settings relating to casuals including monthly or

periodic calculation of PAYE, NSSF and NHIF.

all the Banks

• NSSF and NHIF settings on rate

DETAILED EMPLOYEE SETUP4

Employee Master Module is an extensive information-gathering

tool used to capture all relevant employee details required for

reference in the company. It entails:

• One Point Central Entry For Employee Details through User

Friendly, Properly Laid Out Entry Form

• Salary Details Capturing including Basic, Housing, Quarters,

Insurance Relief, Pension, PF, HOSP, Other Custom

Pay/Deductions

• Various Statutory Options to specify if NSSF/NHIF Applica

ble, If Paid by Employee or Employer, Special Tax For Direc

tors, Voluntary Pension/NSSF contributions etc

• Hr details :- basic hr details can be stored into system

• Special features e.g. image upload for employee image and

identity card scans

• Bank details with alternative bank entries

• Real time employee detail search using payroll number

• Bank details including bank, bank-branch, bank branch code

generated and employee bank account number entries.

Gives a option of including alternative bank details.

• Employee specific calculation hours on overtime, absentee

ism, minimum working hours and salary proration.

• Benefits definition by enabling the already defined benefits

and newly de�ned bene�ts.

• Job grade based salary payment

• Housing allowance option for casuals employees

• Contract information can be captured

ACCESS RIGHT AND USER PROFILE - PART AThe system facilitates setup and registration of the software use. It facili-

tates categorizing of user as Administrator, Supervisor and User. This is to limit the privileges to either of the users within some modules.

this case to some function within a module.

It entails:

• Simple/Role Based User Rights

• Comprehensive User Rights to cover each and every Menu Option

• Add/Edit/Delete Rights

Only e.g. User1 can see only Employees from Administration &

Production Department Only

• Various Action Level Rights e.g. Cancel Loan/Pay-Deduction

Voucher.

User Master

supervisor or a user. An administrator has rights to create users and

every function, a supervisor can only create other users but not perform

other functions while a user cannot create a user and has limited privi

-

leges. It includes:

• Password creation

• User pro�ling for selective access to employee salary processing

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f

f

ACCESS RIGHT AND USER PROFILE - PART B

giving access and manipulation rights to others.

It also categorizes user rights in basic and salary rights. Basic rights mean

all groups.

that they have over only the groups that they have been assigned. It also

limits rights over some customized reports, regular employee analysis

reports and casual employee analysis reports.

User Rights

User rights tab is used to give rights to access any or no module of the

system. When creating a user, one has to check the modules so as to

grant that user the right to access them.

User Pay/DeductionsThere are payments and deductions such as overtime and salary advance

that exist in the system by default. There are also those that are created

by the user as per the organizations requirements. Each of this has to be

checked in this tab for a user to be able to give a value to the payment or

deduction in the payment or deduction schedule

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Password Policy ManagerIn-built password policy for secure access

PAYMENT AND DEDUCTION

Custom Payment/Deduction. Users can create Virtually Unlimited

Payment/Deductions as per the needs.

Payment/deductions can be created as:

• Variable (Changes Every Processing Period, e.g. Allowances),

• Fixed (Remains Constant Until Changed e.g. COTU, UNION,

MEDICAL, etc…), Rate Based (Has Fixed Rate per unit e.g. Piece

Rate based Payment, Hours Based Payment),

• Calculated (Formula Based e.g. 5% Of Basic + Housing + OT),

• Slab Based (e.g. Sales Commission, Target from 100,000 to

350,000, Pay 3,500 Kshs Or 10%, etc…)

• Easy to Use Payment/Deduction Entry Screen for Monthly Inputs

• Single/Bulk Entry Of the Various Payments/Deductions

• Import Payment/Deduction from Excel

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• Fixed payments and deductions meaning when created the

value does not change but instead recurs automatically every

other month.

• Assignment of payments and deductions therefore preventing

erroneous entering of values in payments or deductions to

which and employee is not eligible to.

• Scheduled payments and deductions allowing assigning an

opening balance, setting a beginning date and scheduling

installments.

LOAN MANAGEMENT

rates and describing whether to be compounded or simple and whether

• Manages Various Loans being granted to Employees

• Manages recovery of Loans

• Automatic Interest Calculation & Deduction

• Loans Addition/Deduction at any given point of the Month

Normal Loan Payment

This is a table containing any loans an employee has taken. It is used to

specify the balance, monthly deduction and any additional amount to

that loan that an employee has taken.

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Loan Payment ScheduleThe loan payment schedule used to set up the mode of payment that an employee uses. It comprises of:• The month from which loan payment deduction should begin• The loan amount• The number of instalments the employee will pay with By taking these �elds, the payment schedule calculates the inter est rate and the amount to be paid in each of those months.• Advance Loan Payment Schedule

9LEAVE MANAGEMENT

• Advance loan repayment schedule & reporting

Leave management module is an In-Built Comprehensive Leave Manage-

ment tool best suited for creation and calculation and overall manage-

ment of leaves through:

• Parameterized Leave Rules Creations e.g. Total Leave Days, Accu

• User can create Virtually Unlimited Leaves e.g. Annual Leave, Sick

Leave, maternity Leave, Paternity Leave, etc…

Leaves, etc…

• In-Built Leaves Encashment

• Leave extension and deduction

• Balancing forward of leaves

• User Friendly Leave Application Form with extensive Information

while entering leaves

• Advanced in-built leave management module

SAVING MANAGEMENT

Savings Management module is a tool designed to accommodate man-

agement of savings done through the company savings scheme.

• Can create Virtually Unlimited Saving Schemes

• Manages Interest Rates per individual Saving Schemes

• Manages Balances per Saving Scheme

• Easy to Manage Savings Transactions Entry Screen

• Automatic Deduction of the Saving Contributions

setup is earned and an optional contribution for that month can be

savings management.

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5UTILITIESThis module contains various tools to ensure data security:-

• Backup tool which is used to backup the database just in case an update is to be installed or incase a non-certain action is to be executed on the software.• Restore tool is used to restore already backed-up data so as restore data back to the backed up state.• A change password tool which is used to change the password for the current user. • A net to basic calculator for quick calculation. It includes entry of NSSF, NHIF and relief. It is used to calculate the expected basic pay especially for employees who suggest a certain amount of net which will require basic input in the employee master module• A basic to net calculator for quick calculation. This is used to manually calculate the expected net salary by adding a basic and indicating and staturory additions.• A tax free remuneration calculator

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IMPORT EXPORT UTILITY• Import and Export of All the Masters & Transactions• This is for the purpose of editing and correction• Employee Details, Branches, Departments, Categories, Designations etc… can be imported through Excel• All Kind Of Payment/Deductions can be imported directly from Excel on Processing Period Basis• All Kind of Loan/Saving deductions can be imported from Excel• In case of Setting up the System during MID year, P9 Details can directly be imported for earlier Months• All the Listed Transactions can also be exported as a Template in Excel with Data

5123RD PARTY INTEGRATION

• Pay Master is Open End System Developed on Latest Technol ogy Plat form• Pay Master can be integrated with Any 3rd Party System either for Input Data Or Out Put Data• Pay Master is already integrated with Tally9.ERP and Pastel Evolution Accounting Systems• We have integrated Pay Master with SAP & Other ERP as per Client Needs• Pay Master can also accept the Attendance, Leave Data from

• Integration can either be done as File Communication or Direct Communication with the 3rd Party System

AUDIT TRAIL, AUTO PAYSLIP MAILER• Add-On Audit Trail Module (Optional)

• Tracks all the Changes in the System & Presents them as a User

Friendly Reporting

• In-Built Easy to use Report Writer

• Generates both Detailed & Summary Reports

• Generate Almost All kind of Salary Reports as per Company/Management

needs Use

• Generate Report on the Fly or Save as a Template for Future

• Export of the Reports to Excel, CSV Or Fixed Width File

• Single Click Pay Slip Distribution through Emails

513PIECE RATE MANAGMENT

• Piece Rate can be used in Industry Units where Employees are

Sorting, Snipping, etc…), Goods Packaging, etc…

to specify number of units on daily basis.

Day Shift Rate & Night Shift Rate

• System has Various Reports based on the Target Criteria As well

• Piece rate based salary payment for Both regulars/casual employees

A piece rate scenario will occur where an employee example in a tea

plantation will be paid per bag they pick. Within a day there are a

targeted number of bags that the employee should pick.

If the target is reached then one should not work any longer for that day

or that shift.

company is used to pay in basic.

514PAYROLL PROCESSING

• One Click Payroll Processing

• Selective Payroll Processing per Employee

• On the Fly Processing of Payroll upon change of

Payment/Deduction, Loan/Saving Deduction, etc…

• Payroll Processing can be set on Processing Periods for Permanent

• Option to Specify Month Cuto� Date for Permanent Sta� Processing

• Pay slip auto calculation for both regular employees and casual

employees

• Advanced payment/deduction Schedule & reporting

• Automatic salary prorata based on date of joining/date of leaving

15CASUAL PAYROLL

• Casuals are Treated Separate from Permanent Employees

• Separate Reports can be generated for both Permanents

&Casuals

e.g. Daily, Weekly, Fortnightly, Monthly and Custom Date

Range

• Wages can be tagged to the Employee or can be over-written

per Employee

• Easy to use Date Entry Screen for Working Hours/Days

• Consideration of PAYE, NHIF & NSSF as per the Accumulation

of Salary as per Processing Periods

• Loans/Savings Provision for Casual Employees

• Separate Statutory Reports for Casuals

Casual Processing Period

Under the casuals module a processing period is created by choosing

the start date and the end date. At the same time the day of process

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BANK TRANSFER & BANK TRANSFER DESIGNER

PAY SLIP DESIGNER

• PayMaster Supports Bank Transfer Templates for Online Bank

Transfer File Generation.

• Bank Transfer is supported for Both Net Salaries & Salary Advances

• Bank Transfer can be configured to Transfer Net Salaries & Salary

Advances in Di�erent Employee Bank Accounts

• System can be configured to generate Multiple Bank Transfer formats

in the same Payroll

• It automatically Filters Out Employee belonging to specific bank

format as per con�gurations

• This is tried and proven file Generation with most of the banks in

Kenya and other countries

• User Friendly GUI, enables users to design the file format themselves

• PayMaster Supports in-built Payslip designer with multiple Options

• User can Choose which Allowances/Deductions to Show on Payslips

• User can specify if the ZERO Valued Items should appear on Payslip

Or Not?

• User can configure Payslip to Print with relevant information for

ease of understanding the statutory deductions for the Employee

• User can configure Payslip to print with Pension balances, Leave

Balances, etc… details

• Payslip designer allows users to mention other details e.g. Depart

ment, Designation, Bank Details etc… on the Payslip

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GRATUITY

WEB BASED INTEGRATION

• Now PayMaster Supports In-Built Service Gratuity Calculation

• Based on set Criteria System Automatically Calculates Service

Gratuity on the Termination of an Employee

• System allows to manually enter the Gross, Tax Paid & other

required details for gratuity calculations for those not having pre-

existing data

• Gratuity Calculation reports can be printed for the explanation of

the calculation and future reference

• Gratuity Taxation is taken care and presented on relevant statutory

reports

• PayMaster Now supports Web based Loan Application And Approval.

• User can apply online for the Loans and can indicate expected

Repayment period with installments

• Loans can then be approved by relevant supervisor

• While approving leaves, supervisor can also make amendments to the

proposed Repayment Period and Installments

• Various Leave Reports can be generated online

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SATUTORY REPORTSKRA /URA/ TRA approved Pay Master. All the Reports are Compatible to Latest Changes in Formats• System generates all the Statutory Reports on a Click Of a Button• All the Statutory Reports are Online Tax Payer Software Com pliant for online SubmissionFollowing are some of the Statutory Reports generated from Pay Master• P9A, P9A (HOSP)• P10, P10A, P10D• PAYE Returns• NHIF Returns• NSSF Returns• Monthly P9A (for Online Submission)• DIT ReportThe window below shows a how Paymaster assists in exporting a

pat-

ible with the KRA taxpayer software. After exporting all one needs to do is import it to tax payer software and uploading it for online submission.

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REPORTSIn Addition to Custom Generated Report Writer, System comes with

Following is the List of Some of the In-Built Reports

• Master Reports• Advance Coinage Analysis & Net Pay Coinage Analysis Report• Advance Labels• Various Loan Voucher Reports• Cash Register Report• Cheque Payment Report• Bank Payment Report• Company Debit/Credit Report• Company Payroll Report• Company Payroll Summary Report• Various Piece Rate Payment Reports• Loan/Saving & Payment/Deduction Voucher Reports• Loan Repayment History & Balance Reports• Pension Contribution Report• Various Payment, Deduction, Loan, Saving Reports

• Vehicle Report• Overdrawn Salary Report• Various Leave Reports • Various Year to Date Salary Analysis Reports

• In-built Year To Date Reports

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SALIENT FEATURE OF REPORTSREPORT PRINTINGThe report viewing tool has a printing function which works along with the computers default printer to endure easy and convenient printing. It does not need exporting to a document so as to print.

PDF CONVERSIONAs long as there is a PDF reading software, example Adobe PDF reader or doPDF reader, the system automatically convert. If there are multi

-ple PDF readers it gives you an option to choose which one of them to use to convert.

XLS CONVERSION

be especially used when a certain report needs remarks and does not have a remarks column. The report is exported to an excel sheet and the last remark column added manually.

REPORTS WRITERMore often than not it is like to �nd a company requiring a report that does not exist among the available analysis reports. In other cases they may require to have extra �eld on the already existing reports. The customized tool helps to in designing new reports with as many or few �elds that a client may require. This is mostly done so as to have a report serve its purpose while being brief and exact.

• Comes with a hand report customization tool• Creates new reports with different names and title• Facilitates multiple selection of fields from different tables• Customization of the order in which the fields appear• Filtering of data in the fields that does not require to be shown

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SAMPLE-COMPANY PAYROLL REPORTSAMPLE-CASUAL PAYMENT SHEET REPORT

SAMPLE-COMPANY PAYROLL REPORT SAMPLE-COMPANY PAYROLL REPORT

23SAMPLE - BASIC ANALYSIS REPORT SAMPLE - NHIF RETURN REPORT

SAMPLE - P9A REPORT SAMPLE - HOUSING ALLOWANCE REPORT

ENDEAVOUR - KENYAEndeavour Africa Limited

3rd Floor, Corner Plaza, WestlandsPO Box 45855 – 00100, Nairobi, Kenya

Tel +254 (20) 375 2451 / +254 (20) 239 4959Mob +254 (734) 446600 / +254 (714) 446600

Email info@endeavourafrica.com

ENDEAVOUR - UGANDAEndeavour Africa (U) Limited

401, Span House, 2nd Floor, Portal AvenueBehind Workers House,

PO Box 28936, Kampala, UgandaTel +256 (414) 250 310 / 320Mob +256 (758) 446601 / 02

Email uganda@endeavourafrica.com

ENDEAVOUR - INDIABitplus Solutions Private Limited

603 Abhishree Avenue, Nr. Nehru Nagar CircleS. M. Road, Ambawadi,

Ahmedabad – 380015, Gujarat, INDIATel +91 (79) 4032 2221Mob +91 (96013) 44666

Email india@endeavourafrica.com

ENDEAVOUR - TANZANIA Tanzania Endeavour Limited

Plot No. 12/1, off Tunisia Road, KinondoniPO Box 11278, Dar Es Salaam, Tanzania

Tel +255 (22) 266 7423 / +255 (22) 266 7408Mob +255 (716) 170045 / +255 (784) 521586

Email tanzania@endeavourafrica.com

ENDEAVOUR - NIGERIAPacific Solution and Technologies Limited

No 8A Ribadu Street, 3rd FloorOff Awolowo Road Ikoyi,Lagos, Nigeria

Tel +234 (1) 761 9333Mob +234 (1) 760 5060 / +234 (803) 823 2090

Email nigeria@endeavourafrica.com